E-mailing a document
Sending an e-mail using the touch screen
1
Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the
scanner glass.
2
If you are loading a document into the ADF, then adjust the
paper guides.
Note: Make sure the size of the original document and the
copy paper size are the same. Failure to set the proper size
may result to a cropped image.
3
From the home screen, navigate to:
E-mail > Recipient
4
Enter the e
‑
mail address, or press
and then enter the
shortcut number.
To enter additional recipients, touch Next Address, and then
enter the address or shortcut number you want to add.
Note: You can also enter an e
‑
mail address using the
address book.
5
Touch Done > Send It.
Sending an e
‑
mail using a shortcut number
1
Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the
scanner glass.
2
If you are loading a document into the ADF, then adjust the
paper guides.
3
Press
, enter the shortcut number using the keypad, and
then touch
.
To enter additional recipients, touch Next address, and then
enter the address or shortcut number you want to add.
4
Touch Send It.
Sending an e
‑
mail using the address book
1
Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the
scanner glass.
2
If you are loading a document into the ADF, then adjust the
paper guides.
3
From the home screen, navigate to:
E-mail >Recipient(s) >
> enter the name of recipient >
Browse shortcuts
4
Touch the name of the recipients.
To enter additional recipients, touch Next address, and then
enter the address or shortcut number you want to add, or
search the address book.
5
Touch Done.
Canceling an e-mail
•
When using the ADF, touch Cancel Job while
Scanning…
appears.
•
When using the scanner glass, touch Cancel Job while
Scanning…
appears or while
Scan the Next Page
/
Finish the Job
appears.
Faxing
Sending a fax
Sending a fax using the touch screen
1
Load an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the
scanner glass.
2
If you are loading a document into the ADF, then adjust the
paper guides.
3
From the home screen, touch Fax.
4
Enter the fax number or a shortcut using the touch screen or
keypad.
To add recipients, touch Next Number and then enter the
recipient's telephone number or shortcut number, or search
the address book.
Note: To place a dial pause within a fax number, press
.
The dial pause appears as a comma in the “Fax to” box. Use
this feature if you need to dial an outside line first.
5
Touch Fax It.
Sending a fax using the computer
The printer driver fax option allows you to “print to fax,” where the
printer will send a queued document as a fax rather than print it.
The fax option functions as a normal fax machine, but is controlled
through the printer driver instead of the printer control panel.
1
With a document open, click File > Print.
2
Select the printer, and then navigate to:
Properties > Fax tab > Enable fax
3
Enter the recipient fax number(s) in the “Fax number(s)” field.
Fax numbers can be entered manually or by using the Phone
Book feature.
4
If necessary, enter a prefix in the Dialing prefix field.
5
Select the appropriate paper size and page orientation.
6
If you want to include a cover page with the fax, then select
Include cover page with fax, and enter the appropriate
information.
7
Click OK.
Notes:
•
The Fax option is available for use only with the PostScript
driver or the Universal Fax Driver. For information on
installing these drivers, see the Software and
Documentation CD.
•
The Fax option must be configured and enabled in the
PostScript driver under Configuration tab before it can be
used.
•
If the Always display settings prior to faxing check box is
selected, then you will be prompted to verify the recipient
information before the fax is sent. If this check box is not
selected, then the queued document will be sent
automatically as a fax when you click OK on the Fax tab.
Faxing
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