Using address books
An address book is available at each digital-sending device to speed up the process of selecting
e-mail and fax destinations from the control panel. The e-mail addresses and fax numbers in the
address book can be located on the LDAP server on the network or at a destination that has been
previously specified at the control panel. (This function is not supported in older MFP models.)
Firmware inside the device initiates and resolves name queries directly with the LDAP server. The
address book does not have to be synchronized with the LDAP server, either manually or on a
schedule. To initiate a search at the control panel, the user types a partial name. On the device, the
list of resulting names from the LDAP server appears. When a name is selected, the associated
e-mail address or fax number is automatically entered.
Adding addresses
Addresses can be added to the device address book in three ways:
●
The HP Address Book Manager can add addresses to the Guest, Global, Private, or Public
Distribution List address books.
●
The user can touch
Add
on the device control panel to add a specific address.
●
If the Personal Address Book feature is enabled, the user can add addresses to their Outlook
contact list and these addresses will automatically be made available at the device .
Clearing addresses
HP DSS uses address books to store e-mail addresses that a user types at the device. If user
authentication is enabled on the device, addresses are stored in a user's individual HP DSS address
book. Otherwise, the addresses are stored in a public HP DSS address book. HP DSS address
books are available to every digital sender or MFP that the HP DSS server supports. If the addresses
contained in these address books are no longer needed, they can be deleted by clicking
Clear
on the
Addressing
tab in the HP MFP DSS Configuration utility.
The effect of authentication on address book availability
Addresses that the user types at the device are saved differently depending on whether the user has
been authenticated at the control panel.
●
Authenticated: Addresses are saved to a “Private” address book, and e-mail addresses that are
stored in Outlook contacts are available.
●
Not Authenticated: Addresses are saved to a “Guest” address book. All non-authenticated users
can see the contents of the “Guest” address book.
Personal address books
HP DSS can gain access to an authenticated user’s personal e-mail addresses that are stored in
their Outlook contacts folder. The device provides a list of personal e-mail addresses combined with
addresses from public address books. To enable this feature, select the
Enable PABs
check box on
the
Addressing
tab in the HP MFP DSS Configuration Utility.
NOTE
The availability of personal address books has the following requirements: Windows
authentication must be enabled on the device (Novell is not supported), and the HP DSS
server must have a MAPI-compliant e-mail client installed.
64
Chapter 3 Software features
ENWW
Software features
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