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eircom

advantage

executive

phone D3 user guide

4.2.63 Programming the Common Address Book

This feature allows up to 200 commonly used numbers to be stored in the

Common Address Book

for the system. These numbers can be called directly either by dialling a short code or by using the
Phonebook option on any telephone connected to the system.

Note

: Programming the

Common Address Book

can only be done by the system administrator at

an extension programmed for operator functionality (Default Extension 11) or by the installer

4.2.64 To enter the Common Address Book

1 1 : 2 5

F r i

0 7 / 1 2 / 0 2

E x t e n s i o n 1 5

M e n u s

P h o n e B k

P e r s o n a l

A d d r B o o k

►

C o m m o n A d d r B o o k

P h o n e S e t t i n g s

S e l e c t

E x i t

•

From the idle state, press the

Menus

> key

•

Press the <

Select

> key while the

cursor is alongside the

Common

Address Book

option

Содержание advantage D3

Страница 1: ...eircom advantage executive phone programming guide 1 eircom advantage executive phone D3 user guide...

Страница 2: ...cifications subject to change without notice Facilities described may or may not be supported by your network eircom advantage is the registered trademark of eircom business systems This documentation...

Страница 3: ...4 2 18 Abandoning a call on Hold 16 4 2 19 Transferring a Call 17 4 2 20 Parking a Call using the mouse keys 17 4 2 21 Parking a Call using the PARK key 17 4 2 22 Parking a Call using the Park code 18...

Страница 4: ...To Modify an existing entry in the Personal Address book 38 4 2 62 To delete an entry in the Personal Address Book 39 4 2 63 Programming the Common Address Book 40 4 2 64 To enter the Common Address...

Страница 5: ...elephone has a 4 line 20 character backlit display and associated navigation keys which guide the user through the use and programming of the system and of the phone 4 1 1 Display Display prompts prov...

Страница 6: ...ixed function keys cannot be altered Programmable Function Keys The factory settings of these keys are set as 6 LINE KEYS 6 EXTENSION KEYS 2 SPEED DIAL KEYS CONFERENCE and PICK UP Fixed Function Keys...

Страница 7: ...Throughout this and the following sections the function of the left and right navigation keys will be shown in brackets e g Menus The fixed function keys will be shown in bold e g SPEAKER Note At inst...

Страница 8: ...l call using Off hook dialling 1 1 2 5 S a t 0 7 1 2 0 2 E x t e n s i o n 1 5 M e n u s P h o n e B k I n t e r n a l D i a l l i n g O p t i o n s C a n c e l E x t n 1 8 R i n g i n g O p t i o n s...

Страница 9: ...lled will be shown on the third line of the display The user can delete the last digit by pressing the left mouse key Delete To initiate the call press Dial or pick up the handset or press the SPEAKER...

Страница 10: ...an internal call using an extension key simply press the function key programmed for the extension you wish to ring The display will show the ringing party on the first line and the extension key LED...

Страница 11: ...can be programmed from the eircom business systems remote maintenance centre Extension List Gives access to internal extensions and groups 1 1 2 5 F r i 0 7 1 2 0 2 E x t e n s i o n 1 5 M e n u s P h...

Страница 12: ...t The required number can be dialled and the display will show the status of the call The call can be ended at any time by either replacing the handset pressing the ON HOOK key or Endcall key With the...

Страница 13: ...n a l A d d r B o o k C o m m o n A d d r e s s B o o k E x t e n s i o n L i s t S e l e c t E x i t S e a r c h _ A N D R E W D A V E M S e l e c t B a c k Note The Phone Book function may also be...

Страница 14: ...elect a line and redial the number Pressing the REDIAL key with the handset off hook or with the handsfree mode activated automatically selects a line and redials the last number D i a l l e d N u m b...

Страница 15: ...key The LED of the HOLD key will light up The LED of the function key of the held party will flash Alternatively the user can press the Options mouse key and select Place Call On Hold The call has be...

Страница 16: ...Make a second call e g an internal call to extension 18 Once connected this call can also be put on hold using any of the methods already described Internal dial tone is heard and the display shows th...

Страница 17: ...call 4 2 21 Parking a Call using the PARK key J o h n S m i t h 0 0 0 2 3 5 O p t i o n s E n d C a l l J o h n S m i t h P a r k e d O n L i n e 3 O p t i o n s N e w C a l l Note The PARK key LED w...

Страница 18: ...1 5 M e n u s U n P a r k P a r k e d C a l l L i s t E x t n 1 6 S e l e c t C a n c e l Press key until the Unpark option appears at the bottom right of the display Press the UnPark key the display...

Страница 19: ...or lost in the PARK state there is a programmable timer that sets the maximum time a call can be parked on the system By default this is set at 180 seconds E x t n 1 6 R e t u r n i n g F r o m P a r...

Страница 20: ...an be paged by other extensions 4 2 28 Answering Page calls E x t n 1 5 P a g i n g O p t i o n s A n s w e r E x t n 1 5 0 0 0 0 1 4 O p t i o n s E n d c a l l The originating user can disconnect fr...

Страница 21: ...programmed by default and a call can be picked up by pressing this key If more than one extension is ringing the list of ringing extensions will appear on the display Press the key until the right key...

Страница 22: ...Place the call on hold by pressing the HOLD key Dial the number to initiate the second call e g internal extension 13 When connected to the second party press the Options key Use the keys to scroll a...

Страница 23: ...and establish a two party call with the second party while putting the first call into Hold 4 2 33 To Divert Incoming Calls Incoming calls to an executive system phone can be diverted at various stag...

Страница 24: ...he LED will be extinguished Select Extension List from options The list of internal extensions will appear on the display Use the keys to scroll to the extension that is to receive the diverted call P...

Страница 25: ...ar on the display Enter the letters of the name to be found The display will show all entries beginning with those letters Scroll through the entries using the keys Press Select when the curser is poi...

Страница 26: ...ging the extension that are not answered within a pre defined time will be diverted to the selected number To cancel the diversion Press the Menu key when the executive system phone is idle Select Cal...

Страница 27: ...enu key when the System Phone is idle Select Call Diversion Use the keys to scroll through the options Press the Select key when the Divert On Busy option is reached The current setting will be ticked...

Страница 28: ...third line of the display and the normal idle display will be shown again 4 2 42 To view an entry in the missed call list 1 1 2 5 F r i 0 7 1 2 0 2 E x t e n s i o n 1 5 M i s s e d C a l l s 0 1 M e...

Страница 29: ...0 2 J o h n W S e l e c t E x i t To call back a missed call when the third line of the display indicates that a call was missed Press the MESSAGE Key Use the keys to select the required entry from t...

Страница 30: ...6 6 7 7 7 1 3 0 2 J o h n W S e l e c t E x i t To Store a missed call to the personal address book when the third line of the display indicates that a call was missed Press the MESSAGE key Use the ke...

Страница 31: ...C a l l L i s t S e l e c t B a c k To enter the Missed Calls list when there are no new missed calls Press the Menus key Use the keys to move to the List of Calls option Press the Select key Use the...

Страница 32: ...l e c t A n s w e r E x t n 1 2 R i n g i n g S e l e c t C a n c e l Note If the executive system phone has a CALLBACK key programmed pressing this key once while hearing busy tone while calling anot...

Страница 33: ...trude on the call 4 2 52 Day Night Changeover The system can be programmed so that incoming calls ring different extensions or groups of extensions at different times of the day e g after hours all ca...

Страница 34: ...has been assigned to the user of that extension The level of access defines the types of call the user is permitted to make e g internal calls only internal and external local calls only etc The eirco...

Страница 35: ...d e d B a c k ROAMING Key If one of the function keys has been programmed as a ROAMING key pressing this key will initiate Roaming PIN log in and the user will be prompted to input a user number and...

Страница 36: ...l e c t B a c k E n t e r N u m b e r 6 9 6 6 7 7 7 1 3 N e x t D e l e t e E n t e r N a m e M i k e M _ N e x t D e l e t e To Enter the Personal Address Book Press the Menus key Press the Select k...

Страница 37: ...e d R e s t r i c t e d S e l e c t B a c k By default the CLI option is set to Presented To program the advanced options for a personal address book entry Enter the personal address book and enter th...

Страница 38: ...7 8 9 0 E x t e r n a l 9 S e l e c t B a c k To modify an existing entry in the personal address book Enter the personal address book as previously described Use the the keys to select Modify Entry...

Страница 39: ...3 4 5 6 7 N o Y e s To delete a personal address book entry Enter the personal address book as previously described Use the the keys to select Delete Entry and press the Select key Only codes which h...

Страница 40: ...the system Note Programming the Common Address Book can only be done by the system administrator at an extension programmed for operator functionality Default Extension 11 or by the installer 4 2 64 T...

Страница 41: ...ess the Select key to access the entry The attributes that can be edited are Name Number External CLI Function Key To create a new entry With the cursor pointing at New Entry press Select Although not...

Страница 42: ...E n t r y A N D R E W 1 2 3 4 5 6 7 N o Y e s Only codes which have numbers assigned to them will be shown on the list Use the keys to scroll to the required entry e g code 4002 Press the Delete key T...

Страница 43: ...Or Press the Options key to go into the menu and press Endcall Note 1 It is not possible to put the call on hold While the door is being opened the call can be cleared and the System Phone will retur...

Страница 44: ...tension 99 Call Back at busy tone 5 Intrude at busy tone 79 07 07 04 USER PROGRAMMING OPTIONS CODES Divert All Calls to an Extension 21 Extn No Divert All Calls to Voice Mail 21 99 Divert All Calls to...

Страница 45: ...Volume Headset Volume LCD Contrast Change Language Define Function Keys Keypad Tones Phone Software Receive Page Calls Show Number Change PIN Code Redefine Keys 01 Fn Key 01 02 Fn Key 02 03 Redial Las...

Страница 46: ...hone Settings Press the Select key A list of settings will be displayed The volume is adjusted in steps of 5 Each step is represented by a character position on the second line of the display and the...

Страница 47: ...p down arrow keys to adjust the volume As the volume is altered a short burst of tone will be heard to demonstrate the new volume setting Press the Select key to set the new volume level the display w...

Страница 48: ...just the contrast setting As the contrast is altered the characters on the display will appear darker or lighter Press the Select key to set the new volume level the display will automatically return...

Страница 49: ...rked by a tick There are 16 function keys on the Executive System Phone situated to the right of the handset These keys are factory programmed as line keys extension keys speed dial keys and functions...

Страница 50: ...en the cursor is alongside the key to be redefined The display will list the programmable functions available to the extension Use the keys to scroll to the required function Press the Select key The...

Страница 51: ...to the Phone Settings menu 4 3 13 Receive Page Call R e c e i v e P a g e C a l l E n a b l e d D i s a b l e d S e l e c t B a c k Use the up down arrow keys to choose between the enable or disable...

Страница 52: ...c k Use the up down arrow keys to choose between the enable or disable options To set the desired option Press the Select key Press the Back key to return to the Phone Settings menu The system Phone u...

Страница 53: ...ve 4 digit number e g 1234 9123 Any PIN code that consists of the same 4 digits e g 1111 4444 PIN codes are used when accessing voicemail boxes To change the PIN code Select Change Pin Code from the P...

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