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Table of Contents

Introduction 1

Key Descriptions

The Set Options list

Basic Installation

Connecting the handset cord

Connecting the line cord

Connecting an optional fax

machine or modem

Connecting the power adaptor

Checking your telephone

Desk Mounting

Optional Wall Mounting

Adjusting the Display

The Set Options Key

Basic Features

Making a call

Answering a call

Putting a call on hold

Making a Handsfree call

Putting a call on mute

Using the Redial List

Call Waiting Identification

Super Call Waiting Identification

SuperFlash 9
Turning the display of Call Waiting

Identification on or off

Changing the display language

Setting the date and time

Turning the ringer on or off

Setting the ring tone and

ringer volume

Controlling the ringer volume

Controlling the handset volume

Controlling the speaker volume

Turning the Answering Machine

on or off

Number of Rings before answering 12

Greetings 13

The General Greeting

The Special Greeting

The Private Greeting

Recording Greetings

Messages 16

Knowing when you have a message 16
Audible Message Alert

Auto playback

Controlled playback using

the Callers List

Playback Options

Make Message New

Selective message delete

Call screening

Call intercept

Calling party control

Toll saver

Memos 19

Recording a memo

Listening to a memo

Deleting a memo

Directory 20

Creating a New Directory Entry

Entering Names

Call Announce (Voice Tag)

Call Announcment (Voice Tag)

options 23

Saving a displayed number to the

Directory 25

Saving a memory key entry to the

Directory 26

Personalized Greetings for

Directory entries

Finding items in the Directory

Making a call from the Directory

Editing in the Directory

Deleting items from the Directory

Mailboxes 29

Mailbox Greetings

Assigning people to a Mailbox

Callers List

Using the Callers List

Setting up the Callers List

Finding items in the Callers List:

Making a call from the Callers List

Editing in the Callers List

Listening to messages in

the Callers List

Saving displayed numbers from the

Callers List

Deleting items from the Callers List 35

Memory keys

Saving numbers and names

to memory keys

Содержание 9516CW

Страница 1: ...9516CW Installation and User Guide...

Страница 2: ...display memory keys and answering machine will not work without power To call back local calls from the Callers List be sure to remove the area code Remember that there is a 30 minute limit for record...

Страница 3: ...Greeting 15 Recording Greetings 15 Messages 16 Knowing when you have a message 16 Audible Message Alert 16 Auto playback 16 Controlled playback using the Callers List 17 Playback Options 17 Make Messa...

Страница 4: ...Entering area codes 46 Entering Dialing Restrictions 47 The Security Numbers feature 48 The Fax Switch 49 Incoming Calls 49 Outgoing Calls 49 Setting the Fax Switch 49 Copying the Directory to another...

Страница 5: ...you how many messages and new callers you have The answering machine doesn t need an audio tape or batteries to work so it s easy to set up All you have to do is plug in your telephone and it s ready...

Страница 6: ...ectory Callers List or in memory keys Adds a space when entering names in the Directory or in memory keys Allows you to view several messages on the display Puts the call on hold inserts a pause shift...

Страница 7: ...mailbox greetings outgoing messages Allows you to record your greetings and memos Allows you to listen to your messages memos or greetings The unlabeled Set Options key is hidden under the sliding pan...

Страница 8: ...he base of the telephone where the warning symbol is marked Connect the power adaptor into the closest electrical outlet To avoid potential electrical shock hazard to personnel or damage to the teleph...

Страница 9: ...ions sheet for more regulatory and safety information Desk Mounting Lower the stand into the slots on the base of the telephone as shown above Slide the stand back until it clicks into the locked posi...

Страница 10: ...ur local telephone company to subscribe to CLID services Putting a call on hold When you put a call on hold it is important to hang up the handset Note The 9516CW automatically releases the held call...

Страница 11: ...List For example if you have dialed a personal number such as a password or your calling card number you may not want it to appear in the list where anyone can see it To dial without picking up the h...

Страница 12: ...ning the display of Call Waiting Identification on or off on page 10 Super Call Waiting Identification The Super Call Waiting Identification feature allows the 9516CW and one other Aastra Super Call W...

Страница 13: ...e you can see that call s identification information you may have to press then press Note SuperFlash and Super Call Waiting Identification only work with Aastra SuperFlash and Super Call Waiting Iden...

Страница 14: ...ne Identification service from your telephone company the date and time are set automatically after you receive your first incoming call If you do not subscribe you must set the date and time manually...

Страница 15: ...ndsfree you can press the left or right side of the volume bar to adjust the speaker volume Call Announcements Voice Tags will be played at the speaker volume To turn the ringer on To turn the ringer...

Страница 16: ...of Rings before answering You can set the number of rings the answering machine waits before answering You can choose from two to nine rings The default setting is four rings To turn the answering ma...

Страница 17: ...d when you want a specific greeting played to people that you have entered in your Directory or memory keys See Directory on page 20 Personal ized Greetings for Directory entries on page 26 and Person...

Страница 18: ...Greeting or the Special Greeting For example the Special Greeting could be very useful if you are operating a business out of your home You could record a residential message for the General Greeting...

Страница 19: ...call The Private Greeting is commonly used in conjunction with the Call Blocking feature For more information about the Call Blocking feature see Call Blocking on page 51 Recording Greetings You must...

Страница 20: ...can listen to all of your new messages in the order that they were left through the handsfree speaker To delete your greeting 1 Press 2 Press to find the greeting you want to delete 3 Press twice 4 Pr...

Страница 21: ...select a message from the callers list Make Message New You might have listened to a message that was intended for someone else The 9516CW allows you to make the message new again Selective message d...

Страница 22: ...tells you if there are any new messages If the answering machine answers on the second ring there has been a new message recorded If there have been no new messages recorded the 9516CW answers after...

Страница 23: ...cord Remember Gino you have a dentist appointment at 2 30 p m today Recording a memo Listening to a memo Deleting a memo Note The 9516CW also allows you to make memos new See Make Message New on page...

Страница 24: ...son or group of people stored in your Directory For more information on greetings in general see Greetings on page 13 A mailbox is a storage place for messages The 9516CW has 12 mailboxes When some on...

Страница 25: ...elect a mailbox the General Mailbox is assigned See Mailboxes on page 29 8 Press 9 Lift the handset and press to record a Call Announcement Voice Tag See Call Announce Voice Tag on page 22 Note If you...

Страница 26: ...r R s S 7 t T u U v V 8 w W x X y Y z Z 9 0 To backspace and erase a mistake press To insert a space press Call Announce Voice Tag You can record a brief announcement associated with an entry in the...

Страница 27: ...grammed memory key 1 Press the desired memory key 2 Press 3 Press three times 4 Lift the handset and press 5 Record the announcement 6 Press twice 7 Press Note The Live dial pad option must be turned...

Страница 28: ...r Number When you choose Name or Number the 9516CW announces the name through the hands free speaker if you have recorded a Call Announcement Voice Tag for that person in your Directory If you have no...

Страница 29: ...ice Tag on page 22 Note If you do not want to record a Call Announcement Voice Tag go to step 12 9 Record your Call Announcement Voice Tag after the tone 10 Press 11 Press to review your recording 12...

Страница 30: ...ng Names on page 22 4 Select the mailbox 5 Press 6 Lift the handset and press to record a Call Announcement Voice Tag See Call Announce Voice Tag on page 22 Note If you do not want to record a Call An...

Страница 31: ...ilbox greeting if you have recorded one If you have not recorded a general greeting the caller will hear the factory programmed greeting To find items in the Directory 1 To see the Directory heading p...

Страница 32: ...assign to this person If you do not select a mailbox the General Mailbox is assigned See Mailboxes on page 29 9 Press 10 If a Call Announcement already exists the display asks you to press to review i...

Страница 33: ...box greeting and then callers are given an opportu nity to leave a message Announce Only A mailbox greeting is played to the caller but the caller is not given an opportunity to leave a message This t...

Страница 34: ...ce Now when any of his teammates calls from a number he has stored in his Directory the 9516CW plays the following message Hi team the baseball practice has been rescheduled to Friday Leave me a messa...

Страница 35: ...Press to end your recording 7 Press To listen to your greeting 1 Press 2 Press to find your greeting 3 Press 4 Press To change your greeting 1 Press 2 Press to find the greeting you want to change 3 P...

Страница 36: ...ey record their message For this to work properly you must inform the caller which number to press to get the right mailbox For example you may have three people who share the 9516CW and they want to...

Страница 37: ...hen the number You can choose to log either all incoming calls or only unanswered calls in the Callers List Setting up the Callers List You can program the 9516CW to record only unanswered calls or al...

Страница 38: ...ant to edit 3 Press any key on the dialpad to begin editing 4 To add digits use the dial pad To erase one digit to the right of the cursor press To erase one digit to the left of the cursor press Caut...

Страница 39: ...is displayed you are prompted to enter one To enter a name use the dial pad See Entering Names on page 22 If you do not want to enter a name go to step 7 6 Press 7 Use the dial pad to enter a mailbox...

Страница 40: ...key 1 Press 2 Press the desired memory key Note If you attempt to save to a memory key that already contains an entry the message Key in use Delete to change appears You must first delete the old ent...

Страница 41: ...Lift the handset and press to record a Call Announcement Voice Tag See Call Announce Voice Tag on page 22 Note If you do not want to record a Call Announce message go to step 13 9 Record your Call Ann...

Страница 42: ...uld be Hi Peter The time for the dinner meeting tonight is now 7 30 pm instead of 6 30 pm Note If you assign a personal greeting to someone who is already assigned to a mailbox that person will hear t...

Страница 43: ...y will automatically dial the number and put the telephone in Handsfree mode To listen to a personalized greeting stored in a memory key 1 Press the desired memory key 2 Press 3 Press To change a pers...

Страница 44: ...nge the name go to step 6 To add letters use the dial pad See Entering Names on page 22 To erase letters press 6 Press 7 Select the mailbox number you want to assign to this person If you do not selec...

Страница 45: ...ssage Key in use Delete to change appears You must first delete the old entry before saving a new one See Deleting memory keys on page 40 2 Press the desired memory key Note If you attempt to save to...

Страница 46: ...d memory key Note If you attempt to save to a memory key that already contains an entry the message Key in use Delete to change appears You must first delete the old entry before saving a new one See...

Страница 47: ...ry key 5 Press 6 Press 7 Label the timer key See the diagram on page 38 To show the timer on the display 1 Make or answer a call The timer starts running automatically 2 Once on the call press the Tim...

Страница 48: ...ternal speakers For example if you have Joe s number stored in your Directory with the Call Announce It s Joe calling and Joe calls your Page enabled telephone all phones in the paging network will he...

Страница 49: ...ly dials out and turns on Handsfree as soon as you press a dial pad key or a memory key When Live dial pad is off the telephone is in regular or predial mode This means after you dial the telephone nu...

Страница 50: ...ixes each up to seven digits long To enter area codes and prefixes 1 Press the Set Options key 2 Use to scroll to number 7 or press to go directly to the item 3 Press 4 Enter the area code or prefix a...

Страница 51: ...ith the restricted digits Important Care must be taken when you are restricting numbers that start with 9 If you enter 9 91 or 911 as one of the dialing restrictions you will not be able to dial the e...

Страница 52: ...ber and password follow the security number the display shows 291 9000 and Joe s password is not displayed or stored in the Redial List For more information on the Redial List refer to Using the Redia...

Страница 53: ...omeone calls while your fax is receiving data We recommend that you do not subscribe to the Call Waiting service from your telephone company if you are using the Fax Switch feature Incoming Calls The...

Страница 54: ...his information to the receiving 9516CW Note If you subscribe to the Call Waiting service from your telephone company and someone calls while the Directory Transfer is in progress the transfer may be...

Страница 55: ...ting you Using a headset To connect the headset you must disconnect the handset and attach the headset to the jack labeled You cannot use Handsfree when the headset mode is enabled The key is used to...

Страница 56: ...following example explains how to set up the mailboxes and greetings to use the auto mated attendant Joe s Bistro has some customers who prefer to use English and some who prefer to use Italian For t...

Страница 57: ...ys 3 Normal Please leave a message after the tone and I will get back to you as soon as possible 4 Ring through The caller will hear a tone and the telephone will ring to let Joe know that someone wou...

Страница 58: ...r and forgets to disable it before leaving you can disable Remote Notifica tion by pressing If you have set up your 9516CW to call a paging system you must insert a pause between the pager number and...

Страница 59: ...ete replay and renew your messages Press for Directory You can listen to names and numbers that you have entered in your Directory or change your personalized Greeting Press for Greetings You can list...

Страница 60: ...ious Next Call Call Stamp Main Menu Directory Main Menu Hear First Replay Record Personal Greeting Record at tone To End Previous Play Hear Next Main Menu Greetings List Main Menu Hear General Spec Pr...

Страница 61: ...ears on the display when there are no more voice messages You can turn the display message off using the Clear Message Wait ing feature Note This only applies when you subscribe to Voice Mail services...

Страница 62: ...d lift the handset or press either or Forwarded call The call is forwarded from another telephone Key is locked The memory key is factory programmed and cannot be erased or reprogrammed Program a diff...

Страница 63: ...s Forwarded The call is forwarded from another location The caller has called from outside your local area Long dis tance dialing is required to return the call No number You are trying to call someon...

Страница 64: ...s active the display shows the most recent message and an arrow beside it e g 1 New Caller You can view the other messages by pressing Each time you press the display shows the next active message and...

Страница 65: ...i nally set up the 9516CW The telephone display will show for approximately 15 seconds Note If you did not retrieve your handsfree call before power was restored the telephone will display will show a...

Страница 66: ...sure the receiver volume is high enough The caller is hearing the greeting twice before being able to leave a message The auto attendant option 19 has been enabled which makes the greeting play two t...

Страница 67: ...rough your telephone company Connect the fax to the M9516CW jack marked 2 Next set the fax machine to pick up after at least three rings consult the fax machine manual for details Finally enable the f...

Страница 68: ...Identification 6 8 10 13 15 22 26 29 33 38 59 62 Calls answering 6 call screening 18 Call Waiting 8 calling from the Redial List 7 handsfree 7 intercepting unwanted 18 making 6 muting 7 putting a cal...

Страница 69: ...eft Arrow key 2 Letters entering 22 Lights 60 Link Call Waiting Identification 9 key 3 SuperFlash 9 Long distance calling 34 M Mailboxes Announce Only 29 editing 30 greetings 30 Normal 29 Ring Through...

Страница 70: ...tory 25 to memory key 37 from the Callers List 35 numbers names to memory keys 36 to the Directory 21 Scroll key 2 Security numbers feature 48 Set Options key 2 list 3 Setting Call Announce Voice Tag...

Страница 71: ...inability to use this telephone either separately or in combination with other equipment This paragraph however shall not apply to consequential dam ages for injury to the person in the case of telep...

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