10 Xerox Phaser and WorkCentre Small-Business-Class Color Printers and Multifunction Printers Evaluator Guide
Evaluating Productivity
Printing and Copying
The basic printing and copying productivity
that a device can deliver is a critical consid-
eration when evaluating which color printer
or multifunction printer to purchase for your
office.
Does the device deliver the level of perfor-
mance required to support the demands of
a busy single user or small workteam?
Does it offer the flexibility to create more
office document possibilities? Can it be
expanded in the future to include additional
features for your increasing workload, such as
expanded memory?
Are there work-saving features designed to
improve office efficiency?
Look for the following performance attributes
and helpful features when comparing our
lineup of small-business-class Phaser
®
and
WorkCentre
®
color printers and multifunction
printers.
Performance
Output speed
Measured in pages-per-minute (ppm), a
device’s output speed is specified for both
color and black-and-white pages.
First-page-out-time
For average print jobs of three pages or less,
the most important specification is first-page-
out-time, which is the time it takes for the
device to receive and process print or copy
data, and produce the first page.
Adobe
®
PostScript
®
3™
PostScript is a page description language
that acts as an interpreter inside the printer
or multifunction printer. Because processing
occurs within the device, there is less network
traffic and increased efficiency.
PCL
®
PCL (Printer Command Language) is a page
description language that functions in similar
fashion to that of Adobe PostScript. Most
commonly found with color printers and
multifunction printers are PCL versions 5c, 5e
and/or 6.
Processor
The faster a device’s internal processor
(measured in MHz), the quicker it is to print
complex documents.
Flexibility
Expandable Memory
Several of the printers and multifunc-
tion printers discussed in this guide allow
the installation of additional RAM, which
increases a device’s print productivity and
enables more advanced features.
Automatic two-sided printing
With automatic two-sided printing, multi-
page print jobs are automatically printed
on the front and back side of each sheet of
paper for increased efficiency and reduced
paper usage.
Booklet printing
With booklet printing, a printer or multifunc-
tion printer formats printed documents, such
as brochures or handouts, for folding into
booklets to create professional-looking
collaterals in-house.
N-up printing, N-up copying
With N-up printing and N-up copying,
multiple pages are reduced in size and then
printed/copied on a single sheet of paper.
This feature is especially useful when output-
ting presentations or numerous thumbnail
images, or when trying to conserve paper.
Poster printing, poster copying
Poster printing and poster copying enlarge
an image by printing/copying portions of it
onto multiple pages, which can be secured
together to create a poster.
ID Card Copy
Copy both sides of an ID card, driver’s license
or other small document and print onto a
single sheet of paper.
Run Black
When one or more color toner cartridges
become depleted, the Run Black feature
allows the printer or multifunction printer to
continue printing black-and-white documents
without interruption.
Work-saving features
RAM collation
By using the printer’s or multifunction
printer’s RAM to collate multiple sets of
multi-page print jobs, RAM collation elimi-
nates the need to manually collate docu-
ments after the print job is completed.
Automatic Document Feeder (ADF)
An ADF allows you to load a stack of originals
for automatic copying, scanning or faxing at
the touch of a button. ADF capacities range
from 35 sheets to 50 sheets for this class
of Phaser and WorkCentre multifunction
printers.
Proof print
When producing multiple sets of the same
print job, the proof print feature allows you
to print the first set, check it for accuracy, and
then either release or delete the remaining
sets using the device’s front panel.
Consider efficiency tools to enhance printing and copying capabilities.
