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Xerox Phaser 3160B User Manual Download Page 18

Introduction

_ 18

CONTROL PANEL OVERVIEW

 

1

Error

Shows the status of your machine. (See "LEDs" on page 19.)

 

2

Online 

Shows the status of your machine. (See "LEDs" on page 19.)

 

3

Cancel

Stops an operation at any time and there are more functions. (See "Understanding the control panel" on page 19.)

 

4

Power

You can turn the power on and off with this button. (See "Understanding the control panel" on page 19.)

Summary of Contents for Phaser 3160B

Page 1: ......

Page 2: ...t damages arising from or related to use of this user guide Xerox and Xerox logo are trademarks of Xerox Corporation PCL and PCL 6 are trademarks of Hewlett Packard Company Microsoft Windows and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation TrueType LaserWriter and Macintosh are trademarks of Apple Computer Inc All other brand or product names are trademarks...

Page 3: ... SETUP PHASER 3160N ONLY 25 25 Network environment 25 Introducing useful network programs CentreWare IS Phaser 3160N only SetIP 25 Installing drivers for network connected machine Windows Macintosh Linux 27 Using a wired network Printing network configuration report Setting IP address Network parameter setting Restoring factory default settings 29 IPv6 Configuration Printing network configuration ...

Page 4: ...ting 38 Using help 38 Using special print features Printing multiple pages on one sheet of paper Printing posters Printing booklets Manual Printing on both sides of paper Manual Change percentage of your document Fitting your document to a selected paper size Using Troubleshooting tab Using watermarks Using overlay Graphics tab options 41 Changing the default print settings 42 Setting your machine...

Page 5: ...e toner cartridge Handling instructions Use of non Xerox and refilled toner cartridge Estimated cartridge life 51 Tips for moving storing your machine TROUBLESHOOTING 52 52 Redistributing toner 52 Tips for avoiding paper curls 53 Tips for avoiding paper jams 53 Clearing paper jams In tray In the manual tray Inside the machine In exit area 55 Solving other problems Power problems Paper feeding prob...

Page 6: ...table of contents Table of contents_ 6 GLOSSARY 67 ...

Page 7: ...tee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and...

Page 8: ...minal Never attempt any maintenance function that is not specifically described in this documentation Never obstruct ventilation openings They are provided to prevent overheating Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers Never locate the machine near a radiator or any other heat source Never push objects of any kind into...

Page 9: ...achine immediately and disconnect the power cable s from the electrical outlet s Contact an authorized Xerox Service Representative to correct the problem The equipment emits unusual odors or makes unusual noises The power cable is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped Liquid is spilled into the machine The machine is exposed to water Any part ...

Page 10: ...ipment the external radiation from the ISM equipment may have to be limited or special mitigation measures taken WARNING Shielded interface cables must be used with this product to maintain compliance with Council Directive 2004 108 EC PRODUCT RECYCLING DISPOSAL USA Canada Xerox operates a worldwide equipment take back and reuse recycle program Contact your Xerox sales representative 1 800 ASK XER...

Page 11: ...l must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask your retailer for information Prior to disposal please co...

Page 12: ...guide are mainly based on Windows XP CONVENTION Some terms in this guide are used interchangeably as below Document is synonymous with original Paper is synonymous with media or print media Machine refers to printer or MFP The following table offers the conventions of this guide CONVENTION DESCRIPTION EXAMPLE Bold For texts on the display or button names on the machine Cancel Note Provides additio...

Page 13: ...ine troubleshooting and installing accessories Network Website If you have network model you can set the network environment from your computer using network managing programs such as SetIP CentreWare IS etc This Website will be convenient for network administrators who need to manage many machines simultaneously SetIP program is provided in the software CD Machine Driver Help This help provides y...

Page 14: ...y supports plain paper Print Watermarks You can customize your documents with words such as CONFIDENTIAL See Using watermarks on page 40 Print Posters The text and pictures of each page of your document are magnified and printed across the sheet of paper and can then be taped together to form a poster See Printing posters on page 39 You can use preprinted forms and letterhead with plain paper See ...

Page 15: ...king solutions for your business Features by models include Included Blank Not available FEATURES Phaser 3140 Phaser 3155 Phaser 3160B Phaser 3160N Hi Speed USB 2 0 a a USB 1 1 Network Interface Ethernet 10 100 Base TX wired LAN Duplex 2 sided printing Manual Effective resolution 1 200 x 600 dpi 1 200 x 1 200 dpi Print speed up to 19 ppm up to 24 ppm ...

Page 16: ...verview Control panel overview Understanding the control panel MACHINE OVERVIEW Front view This illustration may differ from your machine depending on its model 1 Document output tray 6 Manual feeder 2 Control panel 7 Manual feeder guide 3 Front cover handle 8 Output support 4 Front cover 9 Toner cartridge 5 Tray 1 ...

Page 17: ...Introduction_ 17 Rear view This illustration may differ from your machine depending on its model 1 Rear cover 3 USB port 2 Network Porta a Phaser 3160N only 4 Power receptacle ...

Page 18: ...n page 19 2 Online Shows the status of your machine See LEDs on page 19 3 Cancel Stops an operation at any time and there are more functions See Understanding the control panel on page 19 4 Power You can turn the power on and off with this button See Understanding the control panel on page 19 ...

Page 19: ... occurred and the machine is waiting for the error to be cleared When the problem is cleared the machine resumes Small amount of toner is left in the cartridge The estimated cartridge life of toner is close Order a new cartridge for replacement You may temporarily increase the printing quality by redistributing the toner See Redistributing toner on page 52 Orange On A paper jam has occurred See Cl...

Page 20: ...old and humidity Do not set the machine close to the edge of your desk or table Printing is suitable for altitudes under 1 000 m 3 281 ft Refer to the altitude setting to optimize your printing See Altitude adjustment on page 30 Place the machine on a flat stable surface so that there is no incline greater than 2 mm 0 08 inch Otherwise printing quality may be affected 2 Unpack the machine and chec...

Page 21: ...set your machine s TCP IP addresses Linux Unified Linux Driver Use this driver to take full advantage of your machine s features Printer Settings Utility Phaser 3160B Phaser 3160N only This program allows you to set up printer s other options from your computer desktop SetIP Phaser 3160N only Use this program to set your machine s TCP IP addresses OPERATING SYSTEM REQUIREMENT RECOMMENDED CPU RAM F...

Page 22: ...ograms Accessories Run Type X Setup exe replacing X with the letter which represents your drive and click OK If the AutoPlay window appears in Windows Vista click Run Setup exe in Install or run program field and click Continue in the User Account Control windows 4 Select Typical installation for a local printer Then click Next The Custom allows you to select the machine s connection and choose in...

Page 23: ...on your Macintosh desktop d Double click the MAC_Installer folder e Double click the Installer OS X icon f Enter the password and click OK g The Xerox Installer window opens Click Continue h Select Uninstall and click Uninstall i When the message which warns that all applications will close on your computer appears Click Continue j When the uninstall is done click Quit Linux Follow the steps below...

Page 24: ...o connected to the local network environment the client computer connected to the local network can use the shared machine through the host computer to print Windows Setting up a host computer 1 Click the Windows Start menu 2 For Windows 2000 select Settings Printers For Windows XP 2003 select Control Panel Printers and Faxes For Windows 2008 Vista select Control Panel Hardware and Sound Printers ...

Page 25: ...tocol See IP setting using SetIP Program Windows on page 27 IP setting using SetIP Program Macintosh on page 28 or IP setting using SetIP Program Linux on page 28 TCP IPv6 is not supported by this program INSTALLING DRIVERS FOR NETWORK CONNECTED MACHINE Windows You can set up the machine network driver following the steps below This is recommended for most users All components necessary for machin...

Page 26: ... software CD into your CD ROM drive 3 Double click the CD ROM icon that appears on your Macintosh desktop 4 Double click the MAC_Installer folder 5 Double click the Installer OS X icon 6 Enter the password and click OK 7 The Xerox Installer window opens Click Continue 8 Select Easy Install and click Install Easy Install is recommended for most users All components necessary for machine operations ...

Page 27: ...network connect the power cord and wait a few minutes for the DHCP server to assign an IP address to the machine Then print the Network Configuration Report as explained above If the report shows that the IP address has changed the assignment was successful You will see the new IP address in the report Static IP assignment Use SetIP program to change the IP address from your computer Only if you d...

Page 28: ...lons For example 00 15 99 29 51 A8 becomes 0015992951A8 IP Address Enter a new IP address for your printer For example if your computer s IP address is 192 168 1 150 enter 192 168 1 X X is number between 1 and 254 other than the computer s address Subnet Mask Enter a Subnet Mask Default Gateway Enter a Default Gateway 6 Select Apply then OK and OK again The printer will automatically print the con...

Page 29: ... 78 IP Address 192 0 0 192 Setting IPv6 addresses Machine supports following IPv6 addresses for network printing and managements Link local Address Self configured local IPv6 address Address starts with FE80 Stateless Address Automatically configured IPv6 address by a network router Stateful Address IPv6 address configured by a DHCPv6 server Manual Address Manually configured IPv6 address by a use...

Page 30: ...d 3160N You can altitude adjustment in the Printer Settings Utility 1 From the Start menu select Programs or All Programs your printer driver name Printer Settings Utility 2 Select necessary options in the Altitude Adjustment drop down list 3 Click the Apply button This can also be adjusted via CentreWare IS Phaser 3160N only SETTING THE DEFAULT TRAY AND PAPER You can select the tray and paper you...

Page 31: ...er Settings Utility 2 Select the time you want in the Power Save drop down list 3 Click the Apply button This can also be adjusted via CentreWare IS Phaser 3160N only CHANGING FONT SETTING PHASER 3160B AND PHASER 3160N ONLY Your machine has preset the font for your region or country If you want to change the font or set the font for special condition such as the DOS environment you can change the ...

Page 32: ... vibrant images Surface smoothness The smoothness of the print media affects how crisp the printing looks on the paper Some print media may meet all of the guidelines in this section and still not produce satisfactory results This may be the result of improper handling unacceptable temperature and humidity levels or other variables over which cannot be controlled Before purchasing large quantities...

Page 33: ... separate the pages before loading papers 3 And place paper with the side you want to print facing down 4 Set the paper type and size for the tray 1 See Setting the default tray and paper on page 30 If you experience problems with paper feeding check whether the paper meets the media specification See Print media specifications on page 66 Manual tray The manual tray can hold special sizes and type...

Page 34: ...eferences This paper type option allows you to set the type of paper to be loaded in the tray This setting appears in the list so that you can select it This will let you get the best quality printout If not the desired print quality may not be achieved Plain Normal plain paper Select this type if your machine is monochrome and printing on the 60 to 90 g m2 16 to 24 lb Thick 90 to 105 g m2 24 to 2...

Page 35: ... not leave unused transparencies in the paper tray for long periods of time Dust and dirt may accumulate on them resulting in spotty printing To avoid smudging caused by fingerprints handle them carefully To avoid fading do not expose printed transparencies to prolonged sunlight Ensure that transparencies are not wrinkled curled or have any torn edges Do not use transparencies that separates from ...

Page 36: ...rapping to prevent changes during storage Before you load letterhead preprinted paper verify that the ink on the paper is dry During the fusing process wet ink can come off preprinted paper reducing print quality Photo Make sure not to use the inkjet photo paper with this machine It could cause damage to the machine Glossy Load one paper to the manual tray at a time glossy side facing up USING THE...

Page 37: ...with your machine When you select an option in Printing Preferences you may see a warning mark or An exclamation mark means you can select that certain option but it is not recommended and mark means you cannot select that option due to the machine s setting or environment The following procedure describes the general steps required for printing from various Windows applications Macintosh basic pr...

Page 38: ... from the Favorites drop down list USING HELP Click the question mark from the upper right corner of the window and click on any option you want to know about Then a pop up window appears with information about that option s feature which is provided from the driver Your printer has a help screen that can be activated by clicking the Help button in the printer properties window These help screens ...

Page 39: ...om the Layout Type drop down list 3 Click the Paper tab select the Size Source and Type The Booklet Printing option is not available for all paper sizes In order to find out the available paper size for this feature select the available paper size in the Size option on the Paper tab If you select an unavailable paper size this option can be automatically canceled Select only available paper paper ...

Page 40: ...ark from the Watermark drop down list You will see the selected watermark in the preview image 3 Click OK or Print until you exit the print window Creating a watermark 1 To change the print settings from your software application access Printing Preferences See Opening printing preferences on page 38 2 From the Extras tab select Edit from the Watermark drop down list The Edit Watermarks window app...

Page 41: ... Print until you exit the Print window The selected overlay prints on your document The resolution of the overlay document must be the same as that of the document you will print with the overlay Deleting a page overlay You can delete page overlays that you no longer use 1 In the Printing Preferences window click the Extras tab 2 Select Edit in the Overlay drop down list 3 Select the overlay you w...

Page 42: ...CINTOSH PRINTING This chapter explains how to print using Macintosh You need to set the print environment before printing USB connected See Macintosh on page 23 Network connected See Macintosh on page 26 Printing a document When you print with a Macintosh you need to check the printer driver setting in each application you use Follow the steps below to print from a Macintosh 1 Open an application ...

Page 43: ... you get the best quality printout If you load a different type of print material select the corresponding paper type Printer Settings Printer Settings tab provides Toner Save Mode Reprint When Jammed and Power Save options Select Printer Settings from the drop down list under Orientation to access the following features Toner Save Mode Selecting this option extends the life of your toner cartridg...

Page 44: ...art and end banners and changes the number of pages per sheet Text This option allows you to specify the page margins and set the text options such as spacing or columns Graphics This option allows you to set image options that are used when printing images files such as color options image size or image position Advanced This option allows you to set the print resolution paper source and destinat...

Page 45: ...n Printers configuration Connection This option allows you to view or select another port If you change the machine port from USB to parallel or vice versa while in use you must re configure the machine port in this tab Driver Allows you to view or select another printer driver By clicking Options you can set the default device options Jobs This option shows the list of print jobs Click Cancel job...

Page 46: ...ATIONS To use this program you need the following system requirements Windows Check for windows operating system s compatible with your machine See System requirements on page 21 Mac OS X 10 3 or higher Linux Check for Linux systems that are compatible with your machine See System requirements on page 21 If you need to know the exact model name of your machine you can check the supplied software C...

Page 47: ...card s MAC address IP address subnet mask default gateway and then click Apply When you enter the MAC address enter it without a colon 5 The machine prints the network configuration report Confirm all the settings are correct 6 Close the SetIP program Macintosh SetIP program should be automatically installed during the printer driver installation Printing out the machine s MAC address In ready mod...

Page 48: ...ick Help 3 After changing the configurations click Exit to close the Unified Driver Configurator Printers configuration Printers configuration has the two tabs Printers and Classes Printers tab View the current system s printer configuration by clicking on the machine icon button on the left side of the Unified Driver Configurator window The printer control buttons are as follows Refresh Renews th...

Page 49: ...ist of available ports check the status of each port and release a port that is stalled in a busy state when its owner has terminated the job for any reason Refresh Renews the available ports list Release port Releases the selected port 1 Shows all of the machine classes 2 Shows the status of the class and the number of machines in the class 1 Switches to Ports configuration 2 Shows all of the ava...

Page 50: ... the surrounding area is contaminated with toner we recommend you use cloth or tissue dampened with water to clean it If you use a vacuum cleaner toner blows in the air and might be harmful to you Cleaning the outside Clean the machine cabinet with a soft lint free cloth Dampen the cloth slightly with water but be careful not to let any water drip onto or into the machine Printing a cleaning sheet...

Page 51: ... as if they were installed in the machine Do not store consumables in Temperature greater than 40 C 104 F Humidity range less than 20 and not greater than 80 An environment with extreme changes in humidity or temperature Direct sunlight or room light Dusty places A car for a long period of time An environment where corrosive gases are present An environment with salty air Handling instructions Do ...

Page 52: ...hly roll the cartridge five or six times to distribute the toner evenly inside the cartridge If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area 4 Hold the toner cartridge by the handle and slowly insert the car...

Page 53: ...paper jam occurs the LED on the control panel lights orange Find and remove the jammed paper To resume printing after clearing paper jams you must open and close the front cover To avoid tearing the paper pull the jammed paper out slowly and gently Follow the instructions in the following sections to clear the jam In tray 1 Open and close the front cover The jammed paper is automatically ejected f...

Page 54: ... the machine If you do not see the jammed paper go to next step 2 Gently pull the paper out of the output tray If you do not see the jammed paper or if there is any resistance when you pull stop and go to the next step 3 Open the rear cover 4 Pull the pressure levers down and remove the paper Return the pressure levers to their original position 5 Pull the fuser cover levers down and remove the pa...

Page 55: ...er to stick together Multiple sheets of paper do not feed Different types of paper may be stacked in the tray Load paper of only one type size and weight Paper does not feed into the machine Remove any obstructions from inside the machine Paper has not been loaded correctly Remove paper from the tray and reload it correctly There is too much paper in the tray Remove excess paper from the tray The ...

Page 56: ...alled Repair the machine software See Installing driver for USB connected machine on page 22 Installing drivers for network connected machine on page 25 The machine is malfunctioning Check the LEDs on the control panel to see if the machine is indicating a system error Contact a service representative The machine does not print The document size is so big that the hard disk space of the computer i...

Page 57: ...e blank pages Check the file to ensure that it does not contain blank pages Some parts such as the controller or the board may be defective Contact a service representative The machine does not print PDF file correctly Some parts of graphics text or illustrations are missing Incompatibility between the PDF file and the Acrobat products Printing the PDF file as an image may enable the file to print...

Page 58: ...rinting preferences on page 38 If these steps do not correct the problem contact a service representative A a B b C c A a B b C c A a B b C c A a B b C c A a B b C c A a B b C A a B b C A a B b C A a B b C A a B b C White Spots If white spots appear on the page The paper is too rough and a lot of dirt from a paper falls to the inner devices within the machine so the transfer roller may be dirty Cl...

Page 59: ... tray CONDITION SUGGESTED SOLUTIONS A A a B b C A a B b C A a B b C A a B b C A a B b C c Wrinkles or creases Ensure that the paper is loaded properly Check the paper type and quality See Print media specifications on page 66 Turn the stack of paper over in the tray Also try rotating the paper 180 in the tray Back of printouts are dirty Check for leaking toner Clean the inside of the machine See C...

Page 60: ...the connection and or whether an error has occurred CONDITION SUGGESTED SOLUTIONS A a B b C A a B b C A a B b C A a B b C A a B b C CONDITION SUGGESTED SOLUTIONS The machine does not print Check if the printer driver is installed in your system Open Unified Driver Configurator and switch to the Printers tab in Printers configuration window to look at the list of available machines Make sure that y...

Page 61: ...It will take longer to print when you print a PDF file as an image The document has printed but the print job has not disappeared from the spooler in Mac OS X10 3 2 Update your MAC OS to OS MAC OS X 10 3 3 or higher Some letters are not displayed normally during the Cover page printing Mac OS cannot create the font during the Cover page printing The English alphabet and numbers are displayed norma...

Page 62: ...toner cartridges will not be covered under the machine warranty AVAILABLE MAINTENANCE PARTS To avoid print quality and paper feed problems resulting from worn parts and to maintain your machine in top working condition the following parts will need to be replaced after printing the specified number of pages or when the life span of each item has expired To purchase maintenance parts contact the so...

Page 63: ... 6 Slowly shake the cartridge five or six times to distribute the toner evenly inside the cartridge It will assure maximum copies per cartridge If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area 7 Hold the tone...

Page 64: ...TEM DESCRIPTION Dimension Height 230 mm 9 05 inches Depth 389 mm 15 31 inches Width 360 mm 14 17 inches Weight Machine with cartridge Phaser 3140 Phaser 3155 Phaser 3160B 7 46 Kg 16 45 lbs Phaser 3160N 7 51 Kg 16 56 lbs ITEM DESCRIPTION Noise Levela a Sound Pressure Level ISO 7779 Configuration tested machine basic installation A4 paper simplex printing Ready mode 26 dB A Printing mode Phaser 3140...

Page 65: ...y ITEM DESCRIPTION Power ratinga a See the rating label on the machine for the correct voltage frequency hertz and type of current for your machine 110 volt models AC 110 127 V 220 volt models AC 220 240 V Power consumption Average operating mode Less than 360 W Ready mode Less than 60 W Power save mode Phaser 3140 Less than 4 5 W Phaser 3155 Phaser 3160B Phaser 3160N Less than 6 5 W Power off mod...

Page 66: ...sheet stacking Envelope No 10 105 x 241 mm 4 12 x 9 50 inches Envelope DL 110 x 220 mm 4 33 x 8 66 inches Envelope C5 162 x 229 mm 6 38 x 9 02 inches Envelope C6 114 x 162 mm 4 49 x 6 38 inches Thick paper Refer to the Plain paper section Refer to the Plain paper section 90 g m2 28 lb bond 90 g m2 32 lb bond 1 sheet stacking Thin paper Refer to the Plain paper section Refer to the Plain paper sect...

Page 67: ...t on it So if the paper or original has complicated images or lots of text on it the coverage will be higher and at the same time a toner usage will be as much as the coverage CSV Comma Separated Values CSV A type of file format CSV is used to exchange data between disparate applications The file format as it is used in Microsoft Excel has become a pseudo standard throughout the industry even amon...

Page 68: ... IEEE The Institute of Electrical and Electronics Engineers IEEE is an international non profit professional organization for the advancement of technology related to electricity IEEE 1284 The 1284 parallel port standard was developed by the Institute of Electrical and Electronics Engineers IEEE The term 1284 B refers to a specific connector type on the end of the parallel cable that attaches to t...

Page 69: ... that is run in an interpreter to generate an image Printer Driver A program used to send commands and transfer data from the computer to the printer Print Media The media like paper envelopes labels and transparencies which can be used on a printer a scanner a fax or a copier PPM Pages Per Minute PPM is a method of measurement for determining how fast a printer works meaning the number of pages a...

Page 70: ...Convention UNC is a standard way to access network shares in Window NT and other Microsoft products The format of a UNC path is servername sharename Additional directory URL Uniform Resource Locator URL is the global address of documents and resources on the Internet The first part of the address indicates what protocol to use the second part specifies the IP address or the domain name where the r...

Page 71: ...Glossary_ 71 ...

Page 72: ... special media 34 M Macintosh common Macintosh problems 61 driver installation for network connected 26 driver installation for USB cable connected 23 printing 42 sharing a machine locally 24 supplied softwares 21 system requirements 21 using SetIP 28 using setip program 47 maintenance parts 62 manual tray loading 33 tips on using 33 using special media 34 N network driver installation Linux 27 Ma...

Page 73: ...idge life 51 ordering 62 replacing toner cartridge 62 T toner cartridge estimated life 51 handling instructions 51 non Xerox and refilled 51 redistributing toner 52 replacing the cartridge 62 storing 51 tray adjusting the width and length 32 changing the tray size 32 loading paper in manual tray 33 turning on the machine 19 U understanding the control panel 19 cancel button 19 USB cable driver ins...

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