Xerox Legacy 4110 User Manual Download

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Xerox 4590 Enterprise Printing Systems

Xerox 4110 Enterprise Printing Systems

System

Administration

Guide

Version 3.2

January 2008

Summary of Contents for Legacy 4110

Page 1: ...Xerox4590EnterprisePrintingSystems Xerox4110EnterprisePrintingSystems System Administration Guide Version 3 2 January 2008...

Page 2: ...mation now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs that are displayed on the screen such as styles templa...

Page 3: ...m 1 4 Power Saver mode 1 5 Changing the Power Saver mode time interval 1 6 Exiting the Power Saver mode 1 6 System Administrator Mode 1 7 Installation 2 1 Network connectivity 2 1 Installing the netwo...

Page 4: ...n attempts 4 55 System settings with optional FreeFlow scanner 4 56 Safety and Notices 5 1 Safety notices 5 1 Electrical safety 5 1 Disconnect device 5 2 Laser safety 5 3 North America 5 3 Europe and...

Page 5: ...s Optional accessories are also available for the machine User Guides are provided with the optional accessories exclusively for this product These User Guides are referred to as guides for optional a...

Page 6: ...ages required for operation and feature buttons are displayed on this display You can directly touch the buttons and tabs displayed on the touch screen to set features or to instruct operations in scr...

Page 7: ...Power Saving feature when the machine is not in use for a while to reduce power consumption CAUTION Switching the machine power off may cause loss of data being processed Refer to the Power Saver mode...

Page 8: ...t down and restart the entire system You may need to perform a full system power down power up of both the DocuSP Controller and the machine IOT if one of the following situations occur Loss of commun...

Page 9: ...chine if no print data is received for a certain duration The Power Saver feature has two modes a Low Power mode and a Sleep mode If the machine is left unused for a preset period of time the machine...

Page 10: ...e Auto Power Saver section of Chapter 5 Exiting the Power Saver mode The machine exits Power Saver mode when one of the following occurs The user presses the Power Saver button on the Control Panel Th...

Page 11: ...on the Control Panel 2 Using the numeric keypad enter the System Administrator UserID and password You may also select Keyboard to display a keypad screen and enter the user ID and password NOTE The d...

Page 12: ...Xerox 4590 EPS 4110 EPS System Administration Guide 1 8 1 Overview...

Page 13: ...ation connections required for this print system A network Ethernet connection A DocuSP Controller to Printer interface connection The DocuSP Controller requires one external network drop or cable for...

Page 14: ...ork cable This section describes the installation procedure for the network Ethernet connection The Ethernet interface supports the following types of connectors 10 100 1000Base T CAT5 1 Confirm that...

Page 15: ...print driver must be installed on the computer for each operating system This includes both PCL and PostScript print drivers that enable the following job types Normal Save Create Background Forms The...

Page 16: ...Multiple Up Prints multiple pages onto 1 sheet of paper 2 Sided Print If 2 sided printing is available then the paper is printed on both sides Poster Splits one page of print data into multiple sheets...

Page 17: ...e you are using For more information refer to the documentation provided with each application To learn about print features click Help in the print driver screen and refer to the online help 1 Select...

Page 18: ...Xerox 4590 EPS 4110 EPS System Administration Guide 3 4 3 Computer operations...

Page 19: ...inistration Guide 4 1 4 Setups The machine has factory default initial settings which can be customized This chapter describes how to change these values for common system settings and print settings...

Page 20: ...dministration Mode by pressing the Log In Out button 2 Using the numeric keypad enter the System Administrator UserID and password You may also select Keyboard to display a keypad screen and enter the...

Page 21: ...strator Menu select System Settings User Mode While still in System Administration mode you can still carry out normal operations NOTE To exit a mode entered from User Mode press the Log In Out button...

Page 22: ...For the items that can be selected in the system settings refer to System settings menu list in this chapter 6 Set any feature After setting the feature select Save 7 Exit the System Administration Mo...

Page 23: ...hapter Network Settings Not applicable to this product Print Mode Settings You can set the amount of memory space for various buffers that receive data from the controller set the print time operation...

Page 24: ...strator settings in this chapter Login Setup Auditron Administration KEY POINT The Auditron Administration feature which is shown on the screen below is not functional on the User Interface and is not...

Page 25: ...d numbers letters and symbols Item Description Entering letters and numerals Select Alphanumeric If you select Shift capital letters appear To return to lowercase select Shift again Entering symbols S...

Page 26: ...settings can be made and are detailed in the sections that follow Machine clock timers Audio tones Screen defaults Paper tray settings Reports Maintenance diagnostics Other settings 1 From the System...

Page 27: ...lect the item to be set Machine clock timers You can set the clock time or the timer interval until power saving or reset features take effect 1 From the Common Settings screen select Machine Clock Ti...

Page 28: ...nd date format in the system clock of the machine The date set here is printed on lists and reports 1 From the Machine Clock Timers screen select Date and select Change Settings 2 Select the date form...

Page 29: ...time set here is printed on lists and reports 1 From the Machine Clock Timers screen select Time and select Change Settings 2 Select the display format 3 When 12 Hour Clock is selected select AM or P...

Page 30: ...you selected On use the numeric keypad to enter the IP address for the time server Off A connection is not made to the time server On A connection is made to the time server IP Address Set the IP addr...

Page 31: ...nection is made to the time server Select an interval from 1 to 500 hours in increments of one hour 1 From the Machine Clock Timers screen select Connection Interval and select Change Settings 2 Enter...

Page 32: ...ade on this screen NOTE If Off is selected any currently pending jobs continue processing after one minute of inactivity on the machine 1 From the Machine Clock Timers screen select Auto Clear and sel...

Page 33: ...k space etc Once the current job is cleared jobs that can be continued are limited to those that only use parts of the machine not affected by the error Set the value in the range 4 to 99 minutes in 1...

Page 34: ...seconds in one second increments If you select Off once the machine is ready printing can start immediately 1 From the Machine Clock Timers screen select Auto Print and select Change Settings 2 Select...

Page 35: ...specified in 1 minute increments from 1 to 240 minutes for each mode 1 From the Machine Clock Timers screen select Auto Power Saver and select Change Settings 2 Using the configure a power saver mode...

Page 36: ...ect Save to save the settings and return to the previous window Daylight savings With this feature enabled the machine automatically adjusts the current time when the daylight savings fall and spring...

Page 37: ...us window Audio tones Select whether or not to sound an alarm for example when a job ends or there is a fault 1 From the Common Settings screen select Audio Tones 2 From the Audio Tones screen that di...

Page 38: ...mal and Soft To disable the sound select Off Base Tone For a button that toggles the setting changes each time it is pressed select the volume level that sounds when the button is in its initial first...

Page 39: ...e sound select Off Alert Tone Select the volume level that sounds when a fault such as a paper jam occurs and the fault is left unattended Select from Loud Normal and Soft To disable the sound select...

Page 40: ...select Screen Defaults 2 From the Screen Defaults window that displays select the Default Language 3 Select the item to be set or changed 4 Select Change Settings 5 Select the desired language to use...

Page 41: ...can be programmed at either the DocuSP Controller or through the user interface on the printer 1 From the Common Settings screen select Paper Tray Settings 2 From the Paper Tray Settings screen that...

Page 42: ...s can be entered for each custom paper name For example use the name Color for colored paper For information about entering text refer to Entering text in this chapter 1 From the Paper Tray Settings s...

Page 43: ...ious screen 6 If desired repeat Steps 1 5 for the other custom paper names 7 Select Close to return to the Paper Tray Settings screen Paper tray attributes Select the paper size and paper type that wi...

Page 44: ...d this may cause paper jams or other errors Tray detection may also not be possible In such cases use tray 5 Bypass Tray NOTE Trays 1 and 2 are preset at manufacturing at size 8 5 x 11 inch A4 therefo...

Page 45: ...3 9 5 in and in the Y direction within the range 297 330 mm 11 7 13 in in 1 mm increments 5 From the Paper Size screen select Save to save the paper size and return to the previous screen 6 To change...

Page 46: ...own NOTE Select to display the previous screen and select to display the next screen 8 Select Save to save the Paper Type and return to the previous screen 9 Select Save to return to the Paper Tray At...

Page 47: ...per color feature will display on the Paper Tray Attributes screen 1 From the Paper Tray Settings screen select Paper Tray Attributes The Paper Color screen displays 2 Select whether to display the pa...

Page 48: ...r not the tray change is displayed on the UI 1 From the Paper Tray Settings screen select the Paper Tray Attributes During Loading 2 Select Disabled or Enabled Disabled Do not display the paper tray a...

Page 49: ...select paper trays 1 4 and 6 and 7 Tray 5 Bypass cannot be selected 1 From the Paper Tray Settings screen select Paper Tray Priority 2 Select the item to be set or changed and select Change Settings...

Page 50: ...1 The paper type selections for this feature will vary depending on your machine and your work environment requirements such as the types of paper you use most frequently NOTE 2 The paper type setting...

Page 51: ...ay Settings screen Auto tray switching Choose the auto tray switching method and how to print mixed size documents 1 From the Paper Tray Settings screen select Auto Tray Switching 2 Select the Auto Tr...

Page 52: ...n to the Paper Tray Settings screen Reports These settings relate to printing reports 1 From the Common Settings screen select Reports From the Reports screen that displays 2 Select the item to be set...

Page 53: ...mmon Settings screen Maintenance diagnostics This feature allows you to Initialize the hard disk of the machine Delete all data stored on the machine KEY POINT The Software Options feature is restrict...

Page 54: ...to the Common Settings screen Initialize hard disk This procedure initializes the hard disk The data erased by formatting includes additional fonts ESC P HP GL 2 and SMB folder KEY POINT The secure p...

Page 55: ...ose to return to the Common Settings screen Other settings This feature allows you to select the default settings for miscellaneous other options that relate to the machine Options here include Auto J...

Page 56: ...to return to the Common Settings screen 7 Select Close to return to the System Settings screen Auto job promotion This Other Settings option allows you to set the machine to automatically promote a jo...

Page 57: ...t of a print job This option also offsets each job Offset per job If this option is selected the finishing tray will deliver all the sets of a job in one stack When the next job starts that job is off...

Page 58: ...A6 No No No No No No No No A5 No Yes Yes No No Yes Yes No A5 No No No No No No No No A4 No Yes No No No Yes Yes No A4 Yes Yes Yes Yes Yes Yes Yes Yes A3 No Yes Yes No No Yes Yes No B6 No No No No No N...

Page 59: ...No No No No No No Index paper No Yes No No No Yes No No Paper size group A B series 8 K 16 K A B series 8 13 8 14 Inch series Size Orientation Tray 1and 2 Tray 3 and 4 Tray 5 Bypass High capacity Tray...

Page 60: ...No No 8 10 No No No No No No No No No No No No 8 46 12 4 No No No No No No No No No No No No 8 5 11 No Yes No No No Yes No No No Yes Yes No 8 5 11 No Yes No Yes No Yes No Yes Yes Yes Yes Yes 8 5 13 N...

Page 61: ...No No No Return postcard No No No No No No No No No No No No 4 6 No No No No No No No No No No No No No 3 standard envelops No No No No No No No No No No No No Photo2L 5 7 No No No No No No No No No...

Page 62: ...For more information contact the Customer Support Center The hard disk overwrite option enables you to completely wipe out the settings and files on the hard disk or set the default to overwrite jobs...

Page 63: ...tten to the hard disk is automatically encrypted Encryption prevents unauthorized access to the stored data When encryption is on an encryption key must be set KEY POINT 1 Do not forget the encryption...

Page 64: ...ve all necessary settings and documents before using the data encryption feature or changing its settings Software download While this feature may still be accessible it is not supported This feature...

Page 65: ...relate to the machine s memory and miscellaneous features including tray substitution paper type mismatch printing a banner sheet and more Use the following procedure to access and change the various...

Page 66: ...on if the settings exceed the available memory capacity they are automatically adjusted by the system 1 From the Print Mode Settings screen select Allocate Memory NOTE Some of these items on the scree...

Page 67: ...to 1024 KB in 32 KB increments Receiving Buffer SMB Spool Off When Off is selected the machine will not use spooling While SMB print processing is being carried out for one client data cannot be recei...

Page 68: ...the print area For information about the print area refer to the section of the User Guide entitled Printable area Substitute Tray When there is no tray containing the paper size selected by the auto...

Page 69: ...the identity of the user A maximum of 64 characters can be printed in the user ID information Select from one of the following Off Top Left Top Right Bottom Left and Bottom Right NOTE 1 To use the ID...

Page 70: ...t the system administrator set a new ID and password in order to prevent users from making changes and to ensure security NOTE For these settings to take affect you may need to reboot the machine Also...

Page 71: ...ettings screen select System Administrator Login ID If Off is specified the System Administrator ID currently in effect remains valid 2 To enter a new System Administrator ID select On 3 Use either th...

Page 72: ...elected for using a password Set the password after setting the System Administrator UserID The password can be from 4 12 numeric digits 1 From the System Administrator Settings screen select System A...

Page 73: ...t is reset when the machine is restarted NOTE 2 To cancel the access rejection shut down the machine by switching off the power and switching it on again 1 From the System Administrator Settings scree...

Page 74: ...ide 4 56 4 Setups System settings with optional FreeFlow scanner For information about installing and using the FreeFlow Print Manager with this product refer to the FreeFlow Print Manager Installatio...

Page 75: ...ctrical safety This product shall be operated from the type of electrical supply indicated on the product data plate label If you are not sure that your electrical supply meets the requirements please...

Page 76: ...g out a part may result in fire or electrical shock If any of the following conditions occur immediately switch off the power to the machine and disconnect the power cord from the electrical outlet Ca...

Page 77: ...pliance with CDRH regulations and must be attached to laser products marketed in the United States This product does not emit hazardous laser radiation CAUTION Use of controls or adjustments or perfor...

Page 78: ...r operation and maintenance CAUTION Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure This product contains laser...

Page 79: ...re that is not specifically described in the documentation supplied with your product Do not use aerosol cleaners The use of supplies that are not approved may cause poor performance of the product an...

Page 80: ...pace for ventilation and servicing Place the machine on a level solid surface not on a thick pile carpet that has adequate strength to support the weight of the machine Do not attempt to move the mach...

Page 81: ...for a Class A digital device pursuant to Part 15 of the Federal Communications Commission FCC Rules These limits are designed to provide reasonable protection against harmful interference when the eq...

Page 82: ...or RFID US This product generates 13 56 MHz using an Inductive Loop System as a Radio Frequency Identification system Device RFID This device meets the FCC Part 15C Unlicensed Modular Transmitter Appr...

Page 83: ...imited representative or by contacting Environment Health and Safety Xerox Bessemer Road Welwyn Garden City Herts AL7 1BU England Tel Number 44 0 1707 353434 WARNING This product is certified manufact...

Page 84: ...rtificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with...

Page 85: ...n Foreign Naturalization Certificates may be photographed 6 Passports Foreign Passports may be photographed 7 Immigration Papers 8 Draft Registration Cards 9 Selective Service Induction Papers that be...

Page 86: ...s brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established...

Page 87: ...efficiency The ENERGY STAR and ENERGY STAR MARK are registered United Stated trademarks The ENERGY STAR Office Equipment Program is a team effort between U S European Union and Japanese governments an...

Page 88: ...information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www eiae org Perchlorate Material This product may contain one or mor...

Page 89: ...Connection Interval 4 13 Connection Interval system settings 4 13 Control Panel User interface 1 2 Control Panel Alert Tone system settings 4 20 Control Panel Select Tone system settings 4 20 Custom P...

Page 90: ...Power Saver Mode 1 5 Powering off 1 4 Print Area system settings 4 50 Print ID system settings 4 51 printer driver 3 1 Printer Mode Settings system settings 4 47 printing 3 3 Printing Paper Size Defa...

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