Xerox 4215/MRP Operation Manual Download

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XEROX

Xerox MRP Family

4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP
Fax Modem for Macintosh

Operator Guide

May 1995
720P12322

Summary of Contents for 4215/MRP

Page 1: ...XEROX Xerox MRP Family 4215 MRP 4219 MRP 4220 MRP 4230 MRP Fax Modem for Macintosh Operator Guide May 1995 720P12322...

Page 2: ...701 S Aviation Boulevard El Segundo CA 90245 1995 by Xerox Corporation All rights reserved Copyright protection claimed includes all forms and matters of copyrightable material and information now all...

Page 3: ...to cause interference In such cases the user at his or her own expense is required to correct the interference Canada This digital apparatus does not exceed the Class A limits for radio noise emission...

Page 4: ...rvice are in SERVICE MANUAL These laser warning labels are placed on panels that cover areas that are not operator serviceable These panels are not to be removed Operational safety Your Xerox equipmen...

Page 5: ...telephone wiring during a lightening storm Never install telephone jacks in a wet location unless specifically designated for wet locations Never touch uninsulated telephone wires or terminals unless...

Page 6: ...nternational Configuration above 2 Check to see if a red flag displays in the window of the safety device 3 If the red flag does not display press and release the black Reset button The red flag displ...

Page 7: ...moving the fax utility 1 6 2 Operation 2 1 Fax Destinations window 2 1 Sending a fax 2 2 Creating a cover page 2 3 Transmitting a PostScript file 2 4 Delaying fax transmissions 2 5 Editing fax options...

Page 8: ...up item descriptions 5 4 Fax Mode 5 4 Clock Setup 5 4 Send Setup 5 5 Receive Setup 5 6 Fax setup configuration examples 5 7 Setting tray 1 as the default input tray for fax received 5 7 Disabling auto...

Page 9: ...conventions in text and procedures Text conventions This manual uses the following conventions throughout italics Italics are used for document and library names CAUTION Cautions are associated with...

Page 10: ...gin and the associated key name in the text of the numbered step For example L 1 Press the Enter key Reference to messages displayed at the control panel appear in text like this READY TO PRINT DRY IN...

Page 11: ...s at the resolution of the receiving fax printer in unmodified PostScript format if both the sending and receiving machines are PostScript fax printers Send a fax to all members of a distribution list...

Page 12: ...ility The fax printer utility does the following Provides configuration support for the internal fax modem option Allows you to update your Fax Phonebook Allows you to configure your printer to receiv...

Page 13: ...nstallation 2 Click on the Build button to continue with the installation A message displays indicating that the fax printer driver is being built If the installation is successful a file named Fax Pr...

Page 14: ...to format documents correctly for the fax printer 11 Pull down the File menu from the desktop menu bar and select Print Directory Print Desktop or Print Window in order to verify that you have success...

Page 15: ...get an outside line You can specify up to 9 characters for an outside line prefix the fax utility automatically adds these codes before dialing the fax telephone number The fax utility recognizes the...

Page 16: ...and 100 The default is 0 Minutes to wait before retrying If you enter a number in the Maximum number of retries field this entry is required Enter the number of minutes you want the fax software to wa...

Page 17: ...ed From within any application that supports printing you can follow the steps below to display and use this window 1 Select the option that enables you to print for example select Print from the File...

Page 18: ...you can add or edit individual or group names in your Fax phonebook Cover Page checkbox Toggles between including and not including a cover page with your fax A mark in the checkbox indicates you want...

Page 19: ...ending a fax section Make sure the Cover Page checkbox in the Fax Destinations window is selected The Send Fax button changes to Fax Follow these steps to create the cover page 1 Click on the Fax butt...

Page 20: ...ue to shorter transmission time for most documents The following special conditions must be considered when transmitting PostScript files Both sending and receiving devices must be PostScript fax prin...

Page 21: ...a fax section of this chapter 4 Return to the print spool utility to set the desired time for fax transmission Most print spool utilities let you schedule a print or fax job to any time within the nex...

Page 22: ...on the Fax Destinations window The Fax Options window displays 2 Make any necessary changes For an explanation of the fields included in this window refer to Initial configuration settings in the Inst...

Page 23: ...llowing procedure 1 Click on the Phonebook_ button The Fax Phonebook Editor window displays 2 Click on the Add button in the Fax Phonebook Editor window The Fax Phonebook Entry Editor window displays...

Page 24: ...If you have entered the to or from information in the Fax Cover Page window and want to add the destination information to your Fax Phonebook use the following procedure 1 Select the Add To Phonebook...

Page 25: ...name is wider than the scrolling list box or if a group name is wider than the list box Selecting and deselecting entries Click on the first selection then hold down the Command key and click on anot...

Page 26: ...ion OK Saves any changes or additions and returns to the Fax Destinations window Sort By Company Name Sorts and displays phonebook entries by company name or individual last name The option currently...

Page 27: ...r document to each member of the group in a single job transaction 1 Verify that each member of the group has been added to the phonebook 2 Select the individual names that comprise your desired group...

Page 28: ...ck on the individual or group names that you want to send your fax to in the Fax Destination window 2 Do one of the following Click on the Send Fax button to begin the fax transmission If the Cover Pa...

Page 29: ...e fax utility software The menu bar in the header area of your desktop includes the Apple menu icon and the Fax Printer Configuration menu title Accessing the Fax Phonebook option To access this optio...

Page 30: ...ty Report section later in this chapter 6 Click the OFF radio button to deactivate the speaker on your Macintosh when dialing a number 7 Do one of the following Click on the OK button to save the addi...

Page 31: ...ose Quit from the Fax Printer Configuration menu Print Activity Report The Print Activity Report option allows you to print an activity log of all faxes that have been transmitted or received by the a...

Page 32: ......

Page 33: ...1 and 5 2 follow the conventions listed below The headings and options are shown in the order in which they appear when the printer is set to factory defaults A vertical arrow illustrates a move made...

Page 34: ...See figure 5 2 for Send Setup submenu SEND AND RECEIVE SEND ONLY RECEIVE ONLY DISABLED FAX MODE Enter date MO DY YR 1 1 93 is the default DATE TIME Enter time HR MIN 00 00 is the default See figure 5...

Page 35: ...Enter time between redials 5 minutes is the default HEADER RECEIVE SETUP RING COUNT INPUT TRAY AUTOMATIC TRAY SWITCHING OUTPUT DESTINATION TRAY 1 TRAY 2 TRAY 3 TRAY 4 TRAY 5 ENABLE Trays 1 2 3 4 DISAB...

Page 36: ...g phone calls or accept and fax modem jobs sent from the host computer The factory default is Send and Receive Clock Setup The time and date can be set to the current time and date with this menu item...

Page 37: ...on the first attempt before the call is abandoned The number of retry attempts is entered as 0 through 100 The retry count set at this option decreases by one each time the call is placed When the cou...

Page 38: ...through 10 The factory default is 2 Input Tray The Input Tray option determines the default input paper tray or trays to be utilized for a fax received Settings include Tray 1 Tray 2 Tray 3 Tray 4 Tr...

Page 39: ...r when you make printer configuration changes through the Fax Setup menu you can make one or many changes to the default settings before exiting the menu Setting tray 1 as the default input tray for f...

Page 40: ...ter setting the input tray 2 1 Press the Scroll Next key FAX SETUP RECEIVE SETUP 3 AUTOMATIC TRAY SWITCHING L 2 Press the Enter key RECEIVE SETUP AUTO TRAY SWITCHING 1 ENABLE TRAYS 4 1 2 3 2 3 Press t...

Page 41: ...Enter key FAX SETUP CLOCK SETUP 1 DATE L 6 Press the Enter key FAX SETUP CLOCK SETUP ENTER DATE MO DY YR 01 01 95 0 through 9 7 Use the numeric keypad to enter the date FAX SETUP CLOCK SETUP ENTER DA...

Page 42: ...CK SETUP ENTER TIME HR MIN 01 31 FAX SETUP CLOCK SETUP ENTER TIME HR MIN 13 10 L 4 Press the Enter key FAX SETUP CLOCK SETUP 2 TIME MM 5 Press the Main Menu key two times to return to the top of the M...

Page 43: ...TER NUMBER OF REDIALS 005 L 8 Press the Enter key FAX SETUP SEND SETUP 1 REDIAL COUNT Turning the speaker off for a send configuration In this example the speaker is turned off for a send configuratio...

Page 44: ...Press the Main Menu key two times to return to the top of the Main Menu MAIN MENU 1 PRINT MODE L 6 Press the Enter key to reenter print mode to begin printing 5 12 XEROX MRP FAMILY FAX MODEM FOR MACIN...

Page 45: ...try Input exceeds 23 59 minutes Press the Clear C key at the control panel Reenter the time minute entry must be a number between 1 and 59 ILLEGAL NUMERIC INPUT EXCEEDS 12 MONTHS IN A YEAR TO RETURN P...

Page 46: ...a regular year or 29 for a leap year ILLEGAL NUMERIC INPUT LESS THAN 1 MINUTE TO RETURN PRESS CLEAR Redial interval entry is less than 1 Press the Clear C key at the control panel Enter a number betwe...

Page 47: ...e Fax Setup but you must resolve this conflict before exiting the menu 0 exit to the previous step to select another output destination that can accept the output from the currently selected input pap...

Page 48: ...al attempts currently in place Redial interval Reports the time period between redial attempts currently in place Transmission resolution Reports if the resolution for outgoing faxes is set at fine or...

Page 49: ...0 MB of memory can be installed in your printer When you fax and print at the same time or when you send and receive complex faxes additional memory provides increased performance N Note 4220 MRP and...

Page 50: ......

Page 51: ...4230 MRP System Administrator Guide 720P13950 French 4215 MRP 4219 MRP 4220 MRP 4230 MRP Twinax Command Reference 720P12751 4215 MRP 4219 MRP 4220 MRP 4230 MRP Coax Command Reference 720P12761 4215 M...

Page 52: ...erator Guide 720P12312 4220 MRP 4230 MRP TCP IP Operator Guide 720P13721 4220 MRP 4230 MRP EtherTalk Operator Guide 720P13731 4220 MRP 4230 MRP LAN Manager LAN Server Operator Guide 720P13701 4220 MRP...

Page 53: ...ption 5 4 interval between dials 5 5 modem speaker 5 5 output tray received faxes 5 7 printing sent fax headers 5 6 recall tries 5 5 rings before phone pickup 5 6 scans per inch 5 5 Confirmation Pages...

Page 54: ...options 1 4 overriding settings 2 3 2 6 prerequisites 1 2 to 1 3 Select LaserWriter 1 4 J jobs spooling A 1 K keyboard keys x kilobyte description ix L laser safety iv LaserWriter driver 1 3 Long Dist...

Page 55: ...anel automatic tray switching 5 6 date 4 2 5 4 5 9 default paper tray 5 6 error messages 6 1 to 6 3 interval between dials 5 5 modem speaker 5 5 output tray received faxes 5 7 printing sent fax header...

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