Recording Your Outgoing Messages
Your Answering System provides one PRIMARY MAILBOX and four individual MAILBOXES (1,
2, 3, 4) which can receive their own Incoming Messages (ICM). Before using your Answering
System, it is suggested that you record an Outgoing Message (OGM). This is the announcement
callers will hear when the system answers a call.
A pre-recorded system announcement
“
Please record your message after the beep
”
is available
if you choose not to record your own OGM.
A. Recording your OGM in the PRIMARY MAILBOX
1. Press and hold down the
button to record your message.
2. Begin speaking immediately after you hear,
“
Please record your announcement after the
beep
”
. Continue to depress the
button. One second after completing your OGM,
release the
button. Your recorded message will be played after releasing the
button.
NOTE: Your OGM must be at least 3 seconds and no more than 30 seconds in length.
If you wish to change your OGM, repeat steps 1 through 2.
After recording an OGM, you can choose to use the pre-recorded announcement for your
Answering System.
1. Press the
button, while the OGM is playing, press the
button.
2. After
“
You have no announcement
”
is played, the system generated
“
Please record your
message after the beep
”
will replace the locally recorded Answering System
’
s OGM.
NOTE: To obtain a better sound quality for locally recorded (OGMs and Memos) messages,
speak directly into the MICROPHONE from a distance of 9 to 12 inches.
It is recommended that you record an OGM on your PRIMARY MAILBOX instructing a caller to
leave an ICM in one of the four mailboxes. If the caller is using a Touchtone telephone, this will
enable the caller to record an ICM directly into one of the four mailboxes by dialing
“
11
”
for
MAILBOX 1,
“
22
”
for MAILBOX 2,
“
33
”
for MAILBOX 3, or
“
44
”
for MAILBOX 4.
Example of a Primary OGM:
“
Hello, please leave a message after the tone, or if you are using
a Touchtone telephone, please Dial 11 for Beth, Dial 22 for Jenny, Dial 33 for Jonathan, or Dial
44 for Esson.
”
ERASE
OGM
OGM
OGM
OGM
OGM
31
Answering System Operation
Summary of Contents for XG3400
Page 1: ...Please log on to www xactcommunication com for accessory product information ...
Page 50: ...49 Notes ...
Page 51: ...50 Notes ...
Page 52: ...51 Notes ...