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Triumph Adler P-C3065 MFP, Operation Manual

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Triumph Adler P-C3065 MFP Operation Manual Download Page 121

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Sending Faxes from PC > Basic Transmission

Cover Page Registration (Default Settings)

If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can 
be omitted.

Template Selection

Select the Cover Page template to be registered in the Default Settings. The registration 
method is as follows.

1

Open the Default Settings dialog box.

Perform the Default Settings Dialog Box procedure, open the [

Default Settings

] dialog box.

2

Attach a Cover Page.

Click on the [

Cover Page

] tab and place a check in the [

Attach Cover Page

] checkbox.

3

Select the Cover Page to be attached.

Select a Cover Page template from the [

Cover Page Templates

] list.

Default Settings Dialog Box (page 6-11)

NOTE

Original Cover Page templates can be created.

Creating New Cover Page Templates (page 6-25)

Summary of Contents for P-C3065 MFP

Page 1: ...FAX Operation Guide P C3065 MFP ...

Page 2: ...rminal Identification 2 7 Local FAX Name 2 7 Local FAX Number 2 8 Local FAX ID 2 8 FAX Dialing Mode 2 9 ECM TX 2 9 TX Start Speed 2 9 PBX Setting Europe only 2 10 Registering Destinations in the Address Book 2 11 Adding a Destination Address Book 2 11 Adding a Destination on One Touch Key 2 17 3 Sending Faxes 3 1 Basic transmission procedure 3 2 Checking and Editing Destinations 3 4 Checking the S...

Page 3: ... Method 4 2 Flow of reception 4 3 Canceling reception Disconnection of communication 4 3 Manual Reception 4 4 Flow of reception 4 4 Fax reception functions 4 5 Fax reception settings 4 6 Duplex Printing 4 6 2 in 1 Print 4 6 Batch Print 4 6 RX Date Time 4 6 Media Type for Print Output 4 7 5 Using Convenient Fax Functions 5 1 Forward Settings 5 2 Type of Forwarding Destination 5 2 Setting Forwarding...

Page 4: ...5 32 Remote Switch Function 5 33 6 Sending Faxes from PC 6 1 Flow of Network FAX Sending 6 2 Flow of Network FAX Receiving 6 2 Setup 6 3 Installing the FAX Driver 6 4 Uninstalling the FAX Driver 6 6 Basic Transmission 6 7 Configuring the Driver Default Settings 6 10 Default Settings Dialog Box 6 11 Changing Transmit Settings 6 14 Using Cover Pages 6 18 Cover Page Registration Default Settings 6 23...

Page 5: ...le Time 8 16 Account Management 8 18 9 Troubleshooting 9 1 Indicators During Sending Receiving Operation 9 2 Responding to an Attention Indicator Flashes 9 2 Precautions When Turning Power OFF 9 3 Messages 9 4 Error Code List 9 6 Troubleshooting 9 9 10 Appendix 10 1 Character Entry Method 10 2 Using the Keys 10 2 Selecting Type of Characters 10 3 Characters That Can be Entered Using the Numeric Ke...

Page 6: ...es Explains the general methods for receiving faxes and reception functions 5 Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the memory forwarding received faxes and polling communication a function that allows the receiving party to call and initiate fax reception 6 Sending Faxes from PC Explains how to send a FAX from a PC 7 Managing J...

Page 7: ...rrent page to the previously displayed page This is convenient when you want to return to the page from which you jumped to the current page Click an item in the Table of Contents to jump to the corresponding page Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points NOTE Indicates supplemental explanations and...

Page 8: ...ne In this Operation Guide continuous operation is as follows Actual procedure Procedure indicated in this guide Select the System Menu Counter key T Select the or key to select Common settings T Select the OK key System Menu Counter key key Common Settings OK ...

Page 9: ...ollowing topics Notice 1 2 Safety Conventions in This Guide 1 2 About this Operation Guide 1 3 Legal Notice 1 3 IMPORTANT SAFETY INSTRUCTIONS 1 3 IMPORTANTES MESURES DE SECURITE 1 3 Declarations to European Directives 1 4 Technical regulations for terminal equipment 1 4 Network Compatibility Declaration 1 5 Trademark Information 1 5 ...

Page 10: ...points of attention are indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol Warning of prohibited action Disassembly prohibited The z symbol indicates that the related section includes information on actions which must be pe...

Page 11: ... near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool 2 Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning 3 Do not use the telephone to report a gas leak in the vicinity of the leak 4 Use only the power cord and batteries indicated in this manual Do not dispose of batt...

Page 12: ...s of measurement for radio interference characteristics of information technology equipment EN55022 Class B Limits for harmonic currents emissions for equipment input current 16A per phase EN61000 3 2 Limitation of voltage fluctuations and flicker in low voltage supply systems for equipment with rated current 16A EN61000 3 3 Safety of information technology equipment including electrical business ...

Page 13: ...tion IBM and IBM PC AT are trademarks of International Business Machines Corporation All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide AN 10R00 AN for D GR 03R00 National AN for GR AN 11R00 AN for P GR 04R00 National AN for GR AN 12R00 AN for E NO 01R00 National AN for N A...

Page 14: ...ting Date and Time 2 6 Local FAX Information Entry 2 7 TTI Transmit Terminal Identification 2 7 Local FAX Name 2 7 Local FAX Number 2 8 Local FAX ID 2 8 FAX Dialing Mode 2 9 ECM TX 2 9 TX Start Speed 2 9 PBX Setting Europe only 2 10 Registering Destinations in the Address Book 2 11 Adding a Destination Address Book 2 11 Adding a Destination on One Touch Key 2 17 ...

Page 15: ...de 1 Operation panel Perform the fax operation with this panel 2 Power switch Set this switch to the ON side when performing the fax or copier operation The message display lights to enable operation 3 LINE connector Connect the modular cord for the telephone line to this connector 4 TEL connector When using a commercially available telephone set connect the modular cord to this connector IMPORTAN...

Page 16: ... jammed in the Document Processor 6 Opening handle Hold this handle when opening or closing the Document Processor 7 Original table Stack the sheet originals on this table 8 Original eject table Read originals are ejected onto this table 9 Original width guides Adjust these guides according to the original width 6 8 9 5 7 ...

Page 17: ...aracters Returns settings to their default states Cancels or pauses the job in progress Starts copying and scanning operations and processing for setting operations Used to register or recall programs Puts the machine into Sleep Mode Recovers from Sleep if in Sleep Mode Authenticates user switching and exits the operation for the current user i e log out Displays the Address Book screen Calls the ...

Page 18: ...the screen displayed When the or key is selected the selection moves line by line When the or key is selected the selection moves in units of one page When OK is displayed select the OK key to confirm the selection Select the OK key to display the selected menu The selected item is displayed with asterisk at the beginning Select the OK key to confirm the selected setting When the or key is selecte...

Page 19: ...ations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below Login User Name 3000 Login Password 3000 Item Description Time Zone Set the time difference from GMT Choose the nearest listed location from the list If you select a region that utilizes summer time configure settings for...

Page 20: ...ansmission OK key key TTI OK key 2 Set the TTI 1 Select the desired location for printing the information or Off if you don t want to print it 2 Select the OK key Local FAX Name Register the local fax name printed on the fax on the receiving system 1 Display the screen System Menu Counter key key FAX OK key key Transmission OK key key Local FAX Name OK key 2 Set the Local FAX Name 1 Enter the loca...

Page 21: ...al fax ID can limit other parties with which you can communicate The Local FAX ID is used for transmission limit purposes Transmission Restriction page 8 10 1 Display the screen System Menu Counter key key FAX OK key key Transmission OK key key Local FAX ID OK key 2 Local FAX ID Number Entry 1 Enter the local FAX ID number 2 Select the OK key NOTE Up to 20 digits can be entered as the local fax nu...

Page 22: ...n of the image due to noise on the line and other conditions 1 Display the screen System Menu Counter key key FAX OK key key Transmission OK key key ECM TX OK key 2 Configure the settings On or Off OK key TX Start Speed Set the TX Start Speed When communication conditions are bad the fax may not be transmitted correctly In that case set a lower TX Start Speed 1 Display the screen System Menu Count...

Page 23: ...nstalled the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted Item Setting value Description Exchange Selection PSTN Use when connecting this machine to a public switched telephone network default PBX Use when connecting this machine to P...

Page 24: ...ination name fax number sub address communication encryption transmission start speed and ECM can be registered for each destination 1 Display the screen System Menu Counter key key Edit Destination OK key key Address Book OK key 2 Adds a new destination Menu key Add Address OK key 3 Select the registration method key Contact OK key 4 Enter the contact name 1 Contact Name Edit 2 Enter the destinat...

Page 25: ...em Description Sub Address Set this to transmit using a Sub Address Sub Address Transmission page 5 14 Encrypted TX This is set when using encrypted transmission to send the data Using the Encrypted Transmission page 5 23 TX Start Speed This is set to change the transmission start speed Select the speed from 33 600 bps 14 400 bps and 9 600 bps NOTE Normally the default setting should be used ECM E...

Page 26: ...ey Add Address OK key 3 Select the registration method key Group OK key 4 Enter the group name 1 Group Name Edit 2 Enter the group name 3 Select the OK key 5 Select the members destinations 1 Group Member Edit Menu key Add Member OK key 2 Select the member you want to add OK key The fax number and address of the member selected are displayed 3 Select the OK key The selected member is added to Grou...

Page 27: ...d 8 Enter the address number 1 Address Number Edit 2 Enter the address number 9 Register the group Select the OK key Completed is displayed and the group is registered NOTE You can set any value between 1 and 250 Select the or key or the numeric keys to enter a number Address Number is an ID for a destination You can select any available number for groups If you specify an address number that is a...

Page 28: ...ystem Menu Counter key key Edit Destination OK key key Address Book OK key 2 Edit or delete the destination To edit the destination 1 Select the destination contacts or group to edit select the OK key 2 Select the item to change 3 Select Edit To delete a destination contacts or group 1 Select the destination contacts or group to delete 2 Menu key Delete OK key Yes Adding a contact page 2 11 Adding...

Page 29: ...stinations registered in the Address Book You can sort the list in the order of index or address numbers of the destinations 1 Display the screen System Menu Counter key key Edit Destination OK key key Print List OK key 2 Print FAX List Index or FAX List No OK key Yes The list is printed FAX Address List Index FAX Address List No ...

Page 30: ...selected the Address Book appears Go to the next step When the registered One Touch Key number is selected the Key Edit screen appears Select another key number or edit or delete the One Touch Key For edition and deletion of the One Touch Key refer to the following 2 Select the destinations 1 Select the destination contact or group you want to register to the One Touch Key from the Address Book se...

Page 31: ...cting the destination from the Address Book For registration of the One Touch Key refer to the following 2 Edit or delete the destination When checking the registered destination 1 key Detail OK key The destination name is displayed 2 Select the OK key When changing the destination to another destination 1 Edit OK key 2 Select the new destination 3 Select the OK key The fax number and address of t...

Page 32: ...en Enabled 3 14 Logging in when Job Accounting has been Enabled 3 15 Fax transmission functions 3 16 Quiet Mode 3 17 Original Size 3 17 Original Orientation 3 17 Duplex 3 17 FAX Resolution 3 18 Density 3 18 Original Image 3 18 Continuous Scan 3 19 FAX Direct Transmission 3 19 Cancelling Direct Transmission 3 19 Manual Send 3 20 FAX Delayed Transmission 3 21 Cancelling and Sending Delayed Transmiss...

Page 33: ...ination in the address book refer to the following For the procedure for selecting the destination using the One Touch Key refer to the following 5 Selecting the functions Select Function Menu key and set transmitting functions that can be used Machine s Operation Guide FAX Direct Transmission page 3 19 Choosing from the Address Book page 3 10 Choosing by One Touch Key page 3 11 NOTE Up to 64 digi...

Page 34: ... originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been stored in memory Every time one page is scanned you perform an operation to allow continued scanning and after all...

Page 35: ...nation when entering the FAX number using the numeric keys 1 Select Add 2 Enter the fax number of the receiving system using the numeric keys 3 Select the OK key 5 Delete the destination 1 Select the destination you want to delete select the OK key 2 Delete OK key Yes Completed is displayed and the destination is removed 6 Exit the operation Select Exit NOTE When checking information of the destin...

Page 36: ... status screen 2 Select the fax job to be sent by priority override 3 Menu key PriorityOverride OK key Yes The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue If a broadcast transmission job is in progress If a fax job to multiple destinations broadcast transmission is in progress the priority override job will be sent when transmission to ...

Page 37: ...the document processor take them out from the original output table Cancelling Memory Transmission during communication 1 Select the Stop key 2 Display the cancel send job list screen Cancel Send Job OK key Display the cancel send job list screen 3 Canceling Transmission 1 Select the job to cancel 2 Menu key Cancel Job OK key Yes The selected job is deleted Cancelling Transmission during communica...

Page 38: ...u want to send the fax to the same receiving system select Address Recall Pause and you can call the receiving system you dialed on the destination list 1 FAX key Address Recall Pause key The previously dialed destination is called 2 Press the Start key The transmission will start NOTE To cancel direct transmission delayed transmission or polling transmission refer to the section for that function...

Page 39: ...ry FAX is set to Prohibit it is not possible to directly enter a fax number Select the destination from the Address Book or the One Touch Key Dest Entry FAX page 8 9 NOTE Up to 64 digits can be entered Use the numeric keys to enter a number Key Description Address Recall Pause key Selecting the Address Recall Pause key adds about three seconds of waiting time during dialing For example when dialin...

Page 40: ...Speed This is set to change the transmission start speed Select the speed from 33 600 bps 14 400 bps and 9 600 bps NOTE Normally this should be used with the default setting ECM ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion...

Page 41: ...Select the OK key To send to multiple destinations repeat steps 2 to 3 You can send to as many as 100 destinations at once NOTE For more information about how to register destinations in the Address Book refer to the following Registering Destinations in the Address Book page 2 11 NOTE When checking information of the destination select Menu select Details and then select the OK key NOTE For detai...

Page 42: ...key 2 Select the One Touch Key where the destination is registered When selecting One Touch Key numbers 12 to 22 the One Touch Key needs to be selected after switching on the Shift Lock indicator by selecting the Shift Lock key NOTE For more information on adding One Touch Key refer to the following Adding a Destination on One Touch Key page 2 17 ...

Page 43: ...ation and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission NOTE If Dest Entry FAX is set to Prohibit it is not possible to directly enter a fax number Select the destination from the Address Book or the One Touch Key Dest Entry FAX page 8 9 NOTE Up to 64 digits can be entered Use the numeric keys to enter a number Key Des...

Page 44: ...s repeat steps 2 to 3 Select the destination from the One Touch Key Select all the One Touch Key to which necessary destinations are registered 3 After selecting all the destinations press the Start key NOTE For details of the Address Book refer to the following Choosing from the Address Book page 3 10 NOTE For details of One Touch Key refer to the following Choosing by One Touch Key page 3 11 ...

Page 45: ...ord and select the OK key 3 Select Login Logout To logout from the machine select the Authentication Logout key to return to the login user name login password entry screen NOTE If Netwk Authentic is selected as the user authentication method Menu is displayed Select Menu and select Login Type and then it is possible to select the authentication destination as Local Authentic or Netwk Authentic Se...

Page 46: ... in Select the OK key Logout To logout from the machine select the Authentication Logout key to return to the login user name login password entry screen NOTE If you entered a wrong character select the Clear key and enter the account ID again If the entered account ID does not match the registered ID a warning beep will sound and login will fail Enter the correct account ID By selecting Counter y...

Page 47: ...he original document top edge to scan correct direction 3 17 Continuous Scan Scan a large number of originals separately and then produce as one job 3 19 File Name Entry Adds a file name 3 24 JobFinish Notice Send notice by e mail when a job is complete 3 24 FAX Delayed TX Specify a time for transmission 3 21 FAX Direct TX Connect to the destination first and then scan the original 3 19 FAX RX Pol...

Page 48: ... of the binding based on the original Item Description A4 A5 A6 B5 B6 Folio 216 340 mm Letter Legal Statement Executive Oficio II 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Cardstock Oufuku Hagaki Return postcard Youkei 4 Youkei 2 Custom For instructions on how to specify the custom original size refer to the following Machine s Operation Guide Sel...

Page 49: ...acter size 6 point example Resolution Resolution 400x400dpi U Fin when sending originals with minute characters and lines more finely Typical character size 6 point example Resolution Resolution NOTE The default setting is 200x100dpi Norm The higher the resolution the clearer the image but the fax transmission time is longer NOTE When you want to increase the density of the original that has thin ...

Page 50: ...ation panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out Setting for Direct transmission Description On Starts direct transmission Dials the receiving system and after the communication has started originals are scanned Off Starts memory transmission After originals are scanned into ...

Page 51: ...inals 3 Select the On hook key 4 Dial the destination Use the numeric keys to enter the number of the receiving system 5 Press the Start key When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins NOTE Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving sys...

Page 52: ...yed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any time before the specified transmission ...

Page 53: ...you can scan originals and schedule a next transmission When the first communication is completed the machine automatically starts the scheduled next transmission When using standby transmission you do not need to wait when a communication has prolonged due to broadcast transmission 1 Select the FAX key 2 Place the originals 3 Select the destination and set transmitting functions if you want to us...

Page 54: ... 4 Set the destination and press the Start key The originals are left in queue and the transmission will start when transmission becomes possible 5 When the interrupt send is completed the canceled communication and standby transmission will automatically resume NOTE When the total number of standby transmissions and delayed transmissions has already reached 35 you cannot use interrupt send FAX Di...

Page 55: ...name Additional information such as Job No and Date and Time can also be set Machine s Operation Guide FAX TX Report You can check whether FAX was transmitted properly by printing the report after transmission Item Description Off Does not print reports On Prints reports Error Only Prints reports only if an error occurs NOTE This setting is displayed if FAX TX Result Reports is set to Specify Each...

Page 56: ...r from Address Book select the FAX number by selecting the Address Book key When selecting the FAX number using the One Touch Key select the registered One Touch Key For the procedure for selecting a destination in the address book refer to the following For the procedure for selecting the destination using the One Touch Key refer to the following 5 Select the OK key To select the next fax number ...

Page 57: ...ls A5 Metric models Continuous Scan On Registering Programs Use the procedure below to register a program 1 Configure the settings of the functions Configure the settings of the functions you want to register in a program For the settings of functions refer to the following 2 Register the program Press the one of the Program I to Program IV keys where you want to register the settings and hold it ...

Page 58: ... the procedure below to edit the program 1 Configure the settings of the functions Set the function to change For the settings of functions refer to the following 2 Overwrite the program 1 Press the one of the Program I to Program IV keys to change and hold it 2 seconds or more 2 Overwrite OK key Yes The changed program is registered Deleting Program You can delete program 1 Display the screen Pre...

Page 59: ...king and Changing the Reception Method 4 2 Flow of reception 4 3 Canceling reception Disconnection of communication 4 3 Manual Reception 4 4 Flow of reception 4 4 Fax reception functions 4 5 Fax reception settings 4 6 Duplex Printing 4 6 2 in 1 Print 4 6 Batch Print 4 6 RX Date Time 4 6 Media Type for Print Output 4 7 ...

Page 60: ...thods for receiving faxes on the machine are shown below Auto Normal Auto FAX TEL Refer to 5 25 Auto Answering machine Refer to 5 27 Manual Refer to 4 4 Auto DRD Available for some countries Refer to 5 29 Checking and Changing the Reception Method 1 Display the screen System Menu Counter key key FAX OK key key Reception OK key key RX Settings OK key 2 Select the reception method 1 Select the recep...

Page 61: ...Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the following 2 Reception Print Received faxes are output to the inner tray with the printed side facing down Canceling reception Disconnection of communication When you cancel receiving by disconnecting the telephone line during communication use the following procedure 1 D...

Page 62: ... machine receives a call it rings 2 Select the On Hook key Select the On Hook key to establish the connection 3 Select Manual RX Reception will start NOTE To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to the following FAX page 8 6 Connecting a telephone set commercially available product to this machine enables you to receive origi...

Page 63: ... time of reception and other information RX Date Time X page 4 6 Restrict the type of paper that can be used Media Type for Print Output X page 4 7 Connection to PBX Private Branch Exchange Europe only PBX Setting Europe only X page 2 10 Forward received faxes to another fax machine or a computer Forward Settings X page 5 2 Store received faxes in the machine without printing them Sub Address Box ...

Page 64: ...ollowing RX Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone For more information about configuring settings refer to the following On Print on both sides Off Do not print on both sides Default f...

Page 65: ...ct the paper size 3 Select the OK key To specify the paper size refer to the following 3 Selecting the paper type 1 Cassette 1 to 4 Type or MP Tray Type OK key 2 Select the paper type you want to use for fax reception 3 Select the OK key 4 Set the paper type Configure paper settings for fax reception When selecting the paper type select the same paper type as you selected in step 3 For more inform...

Page 66: ...g Originals from a Sub Address Box 5 11 Checking Details 5 12 Deleting Originals after Printing from a Sub Address Box 5 12 Deleting Originals from a Sub Address Box 5 13 Printing a Sub Address Box List 5 13 Sub Address Transmission 5 14 Polling Communication 5 15 Polling Transmission 5 15 Polling Reception 5 17 Printing from a Polling Box 5 19 Checking Details 5 20 Deleting Originals in a Polling...

Page 67: ... OK key key Forward Settings OK key key Forwarding OK key 2 Configure the function To set Forwarding select key On OK key Registering Forwarding Destination Use the procedure below to register a forwarding destination 1 Display the screen System Menu Counter key key FAX OK key key Reception OK key key Forward Settings OK key key Forward Dest OK key 2 Registering Forwarding Destination Selecting Fo...

Page 68: ...tration Contents Use the procedure below to change or delete registration contents 1 Display the screen 1 System Menu Counter key key FAX OK key key Reception OK key key Forward Settings OK key key Forward Dest OK key key Confirmation OK key 2 Check the destination you want to change 3 Select the OK key 2 Edit or delete the destination To edit the destination 1 key Detail Edit OK key 2 Repeat the ...

Page 69: ...time 2 Select the OK key 3 Set the hours and minutes of the end time 4 Select the OK key File Format Setting If you are sending the file as an E mail attachment or transferring it to a folder SMB or FTP select PDF TIFF XPS or OpenXPS as the file format 1 Display the screen System Menu Counter key key FAX OK key key Reception OK key key Forward Settings OK key key File Format OK key 2 Configure the...

Page 70: ...rypted TX Setting Specify whether to use FTP encryption when you send data 1 Display the screen System Menu Counter key key FAX OK key key Reception OK key key Forward Settings OK key key FTP Encrypted TX OK key 2 Configure the function On or Off OK key Print Setting You can set whether the machine should print received originals when forwarding them 1 Display the screen System Menu Counter key ke...

Page 71: ... set Off or On for sender name information addition To add document information select Date and Time Job No Job No Date or Date Job No and set None Add Info Sender or Sender Add Info for sender name information addition File name sample Example doc00352720140826181723 pdf doc file name 6 digit job number year month day hour minute second file format default setting is pdf 4 Select the OK key NOTE ...

Page 72: ...2 In the Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and Embedded Web Server RX as well as the current status of the machine 2 Select settings in Embedded Web Server RX Select a category from the navigation bar on the left to view and set values for that particular category If administrator privileges...

Page 73: ...hines These include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes Sub address bas...

Page 74: ... a box number 7 Select the OK key 8 To finish the registration of a box select Exit OK key To register further box information select Detail OK key Proceed to next step NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to ...

Page 75: ...n is enabled Displayed when logged in with administrator privileges Set the user name of the box Select the user from the user list that appears Permission Select whether to share the box Box Password User access to the box can be restricted by specifying a password to protect the box Entering a password is not mandatory Enter a password of up to 16 characters and select the OK key Reenter the sam...

Page 76: ...nt OK key 2 Use the numeric keys to change the number of sheets to be printed To change the print settings select the Function Menu key then change the settings and select the OK key 3 Press the Start key Printing starts NOTE If a Sub Address Box is protected by a password enter the correct password NOTE The following operations are possible when Menu is selected Select All Select all the files Cl...

Page 77: ...printed form the Sub Address Box use the following operation 1 Display the screen Document Box USB key key Sub Address Box OK key 2 Selecting the Originals 1 Select the box containing the document you want to print 2 Select the OK key 3 Select the document you want to print 4 Select Select A checkmark will be placed on the right of the selected file Select the checkmarked file and select Select ag...

Page 78: ... and select Select again to cancel the selection 5 Select the OK key 3 Deleting Delete OK key Yes Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described When there are originals in the Sub Address Boxes the number of pages is displayed 1 Display the screen System Menu Counter key Document ...

Page 79: ... and press the Start key NOTE To use sub address transmission check that a sub address and password have been set in the receiving system in advance Encrypted transmission cannot be used in sub address transmission NOTE When a sub address has been registered to the destination of the Address Book you can use the destination When a sub address registered destination in the Address Book is used for ...

Page 80: ...After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 Display the screen System Menu Counter key key Document Box OK key key Polling Box OK key 2 Configure the function key Delete TX File OK key On or Off OK key...

Page 81: ...nal refer to the following Function Description Quiet Mode Lower print and scan speed for quiet processing Original Size Select the size of originals to be scanned Original Image Select original image type Scan Resolution Set the resolution at which to scan originals Orig Orientation Select the orientation of the original document top edge to scan correct direction Continuous Scan Scan a large num...

Page 82: ...ted communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission IMPORTANT The recipient s machine must also be equipped with a sub address bulletin board function Some fax machines cannot store originals and some do not support polling transmission Check both the sen...

Page 83: ...ing reception refer to the following 3 Select the destination and entering the sub address For the procedure for setting a sub address refer to the following For the procedure for selecting a destination refer to the following NOTE When the other party is using sub addresses refer to Using Polling Reception with Sub Addresses below Methods For Entering the Destination page 3 8 NOTE When On is sele...

Page 84: ... 3 Print 1 Print OK key 2 Use the numeric keys to change the number of sheets to be printed To change the print settings select the Function Menu key then change the settings and select the OK key For each of the functions refer to the following 3 Press the Start key Printing starts NOTE When On is selected in Check beforeSend a confirmation screen is displayed for the entered FAX number Confirmat...

Page 85: ... a Polling Box Use this procedure to delete an original stored in a Polling box 1 Display the screen Document Box USB key key Polling Box OK key 2 Selecting the Originals 1 Select the document you want to delete 2 Select Select A checkmark will be placed on the right of the selected file Select the checkmarked file and select Select again to cancel the selection 3 Select the OK key 3 To delete Del...

Page 86: ...ed Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Description of settings at sending and receiving systems IMPORTANT In order to use encryption communication the fax of the other party needs to be an our brand system with the same type of encryption functions Settings Sending system Receiving system Reference page...

Page 87: ... key Encryption Key OK key 2 Configure the function 1 Select an encryption key not yet registered 2 Select the OK key 3 Enter the 16 digit encryption key using the numeric keys 4 Select the OK key 5 To register other encryption keys repeat Steps 2 1 to 2 4 Changing and Deleting Registration Contents of Encryption Key 1 Display the screen System Menu Counter key key FAX OK key key TX RX Common OK k...

Page 88: ... that you used to register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to the following 3 Select the OK key 4 Select whether or not to use an encryption box To use an encryption box On OK key Select an encryption box using the procedure below To not use an encryption box Off OK key Proceed to step 7 6 Select the encryption b...

Page 89: ...ering an encryption key refer to the following 2 Display the screen System Menu Counter key key FAX OK key key Reception OK key key Encryption RX OK key 3 Turn on encrypted reception 1 On OK key 2 Select the encryption key number that you used to register the encryption key that you decided upon with the sender 3 Select the OK key The machine receives the encrypted originals from the sender of the...

Page 90: ...charges even if the receiving system does not respond FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the other party is calling from a telephone Receives incoming call without making ringing tone The other party is required to pay the phone line charge from this point Makes ringing tone twice Only the othe...

Page 91: ...1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds 2 Talk to the other party When the call is from a fax The machine starts receiving fax originals FAX page 8 6 NOTE You can change the number of times the ringing tone rings Rings FAX TEL page 8 8 NOTE If you do not lift the handset within 30 seconds the machine switches to fax receptio...

Page 92: ... the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings t...

Page 93: ...ent The answering machine plays a response message and starts recording the other party s message When the call is from a fax The machine starts receiving fax originals NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Manual Reception page 5 32 NOTE When silence continues for at least 30 seconds during re...

Page 94: ...stinctive to the fax Flow of reception Preparation Select Auto DRD NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ri...

Page 95: ...he call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically NOTE If you lift the handset while the telephone is still ringing the machine will deal with the call in the same manner as standard Manual FAX Reception Manua...

Page 96: ...als 2 Dial the destination Lift the handset and dial the number of the receiving system 3 Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machine you will hear a long high beep sound If a person answers you can talk to that person 4 FAX key On hook key 5 Press the Start key Transmission begins 6 Replace the handset When sending starts return...

Page 97: ...x machine you will hear soft beep sounds If a person answers you can talk to that person 4 FAX key On hook key 5 Select ManualRX Reception will start 6 Replace the handset When reception starts return the handset to its original position NOTE FAX Automatic Reception has been preset for the receiving mode of this machine To use Manual Reception you need to change the receiving mode to Manual Recept...

Page 98: ...ber 2 digits When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and reception starts NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending ...

Page 99: ...k FAX Receiving 6 2 Setup 6 3 Installing the FAX Driver 6 4 Uninstalling the FAX Driver 6 6 Basic Transmission 6 7 Configuring the Driver Default Settings 6 10 Default Settings Dialog Box 6 11 Changing Transmit Settings 6 14 Using Cover Pages 6 18 Cover Page Registration Default Settings 6 23 Transmission Control 6 28 ...

Page 100: ...ending Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Prepare a document using a PC networked to this machine Forward the document data from the PC to this machine using the same operation as for printing The machine sends the document data to another fax machine The other fax machine receives th...

Page 101: ...t the machine and PC to the network using a network cable Machine Registration Using the memory transmission function select the recipient PC or file format Machine s Operation guide NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e mail attachment Forward Settings page 5 2 ...

Page 102: ...ke the device from Sleep before continuing NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed click Run Setup exe If the user account management window appears click Yes Allow 1 Click View License Agreement and read the License Agreement 2 Cl...

Page 103: ... FAX driver installation procedure 4 Select FAX Driver 5 Click 6 Click Install NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network cable and that it is turned on and click Reload If the Windows security window appears click Install this driver software anyway 4 5 6 ...

Page 104: ...tware Place a check in the check box of the driver to be deleted and click Uninstall 3 Finish uninstalling If a system restart message appears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges NOTE The software can also be uninstalled using the Produ...

Page 105: ...alog box for the application that you are using will appear 2 Select settings in the Print dialog box 1 Select the product name of the machine XXX XXX NW FAX to be used in the printer name list 2 Set the print range and other settings 3 Click Properties to open the Properties window NOTE Make sure that the number of copies is set to 1 The following screen is an example The actual dialog box will v...

Page 106: ... OK The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dialog box For details on the settings refer to the following 5 Specify a cover page To include a cover page select settings on the Cover Page tab For details on the settings refer to the following Conf...

Page 107: ...ion fax number in the Address Setting tab 2 Click Add to Destination List The destination information will appear in the address list To send to multiple destinations repeat this operation 3 To use the Address Book click Select from Address Book and select the destination 7 Click Send Transmission will begin ...

Page 108: ...references screen will open 2 Select settings The following settings can be specified Item Description Original Size Select the size of the document being transmitted from the drop down list Available settings Letter Legal Statement A4 A5 Folio B5 JIS Orientation Specify whether the orientation of the document is portrait or landscape Available settings Portrait Landscape Resolution Select the res...

Page 109: ... time that your documents will be transmitted The desired time setting can be entered directly with the keyboard or by clicking on the S and T arrows IMPORTANT If the time that is shown in the message display of this fax machine does not match the current time communications that use the timer may not be accomplished as expected If the displayed time is not current be sure to adjust it to match th...

Page 110: ...tered Login User Name and Password Prompt for Login User Name A screen for entering the Login User Name and Password will be displayed when attempting a transmission The Login User Name and Password must be entered each time a transmission is attempted Job Accounting checkbox If the fax machine is set to Job Accounting select either Use Specific Account ID or Prompt for Account ID as desired Use S...

Page 111: ...tered Telephone Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces E Mail Address A maximum of 128 characters can be entered Available characters Symbols _ and Alphanumerics 0 9 A Z and a z NOTE Entering the e mail address makes it possible ...

Page 112: ...k the party must be registered in the fax machine s Address Book 1 Click the Select from Address Book button The Address Selection dialog box opens Maximum number of characters that can be entered 64 characters Characters that can be entered 0 to 9 space a space or CANNOT be entered as the first character NOTE There are three types of Address Books from which you can select the party to transmit t...

Page 113: ...tination List click on the Delete all button NOTE To use the Windows Address Book select Windows Address Book For adding an Address Book for Network FAX data file fdt select the Refer to Address Book click on the Add button and then select the Address Book data file NOTE The list can be sorted Click on the list item by which you want to sort the list No Recipient Fax Number Address U or V are disp...

Page 114: ...dialog box 2 Enter the sub address and password as it is registered in the destination fax Maximum number of characters that can be entered 20 characters Characters that can be entered 0 to 9 space a space CANNOT be entered as the first character 3 Click on the OK button The Transmit Settings dialog box will be displayed once again NOTE In order to conduct sub address communication the other party...

Page 115: ...for Cover Pages original templates can be created and used To attach and transmit a Cover Page place a check in the check box for Attach Cover Page in the Cover Page tab 4 Optional Settings The settings that were selected in 1 Sending Options Tab can be changed by clicking the Options tab For the setting procedures refer to the following 1 Sending Options Tab page 6 11 ...

Page 116: ...e can be selected from a template The Cover Page contains such destination information and sender information as that shown below Sample of English template 01 No Item 1 Recipient Name 2 Destination Company Name 3 Destination Department Name 4 Destination Fax number 5 Sender Name 6 Sender Company Name 7 Sender Department Name 8 Sender Fax Number 9 Sender Telephone Number 10 Message 2 3 4 5 6 7 9 8...

Page 117: ...In the Address Setting tab enter the destination fax number and click on the Option Settings button 3 Enter the recipient information When finished click the OK button Basic Transmission page 6 7 1 Selecting a Destination from the Address Book page 6 14 Item Description FAX Number A maximum of 64 characters can be entered Item Description Company A maximum of 32 characters can be entered Departmen...

Page 118: ...tem Description FAX Number The fax number cannot be changed Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters can be entered 4 Sender Information Tab page 6 13 Item Description Company A maximum of 64 characters can be entered Department A maximum of 64 characters can be entered Name A maximum of 32 character...

Page 119: ...drop down menu NOTE If the Cover Page is registered in the Default Settings then the action of selecting the Cover Page for each transmission can be omitted Cover Page Registration Default Settings page 6 23 Original Cover Page templates can be created Creating New Cover Page Templates page 6 25 IMPORTANT Before transmitting the fax be sure to use the Preview screen to check all of the displayed i...

Page 120: ...button 8 Edit the Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button 9 Transmit Click on the Send button to begin the transmission Item Description Message A maximum of 1 000 characters can be entered ...

Page 121: ...tings The registration method is as follows 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box 2 Attach a Cover Page Click on the Cover Page tab and place a check in the Attach Cover Page checkbox 3 Select the Cover Page to be attached Select a Cover Page template from the Cover Page Templates list Default Settings Dialog B...

Page 122: ...the drop down menu at the top of the dialog box or click on the W or X button The template display magnification can also be changed within the range of 25 to 250 from the drop down menu 2 Click on the Close button 5 Edit the Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button A maximum of 1 000 characters can be entered 6 Click o...

Page 123: ...Page template 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box 2 Edit the Cover Page templates 1 Place a check in the Attach Cover Page checkbox and click on the New button The Edit Cover Page screen will be displayed NOTE For information regarding the registration method refer to the following 4 Sender Information Tab pa...

Page 124: ...ill not fit in the field box and some of the characters could be cut off When positioning the field box make it large enough and adjust the font point size so that the inserted information will fit in the field box NOTE When a fax is transmitted the information entered in the Default Settings and Destination Settings will automatically be entered in the fields Menu Item Template Display Inserted I...

Page 125: ... and can now be selected Sender Company Sender Company Sender information company name Department Sender Department Sender information department name Name Sender Name Sender information sender name FAX Number Sender FAX Number Sender information FAX number Telephone Number Sender Telephone Number Sender information telephone number Comment Comment Message entered in the Cover Page tab NOTE For in...

Page 126: ...ion Once a fax transmission starts being processed a Transmission Control icon will be displayed in the Windows Task Bar 1 Double click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed To terminate any transmission select that transmission and then select Cancel from the Document menu Ending Transmission Control Right click on t...

Page 127: ... Log Screen 7 3 Printing Administrative Reports Result Report Setting 7 4 Send Result Reports 7 4 Report for Job Canceled before Sending 7 5 FAX RX Result Reports 7 6 Activity Report Outgoing FAX Report and Incoming FAX Report 7 7 Printing Activity Reports 7 7 Automatic Printout 7 7 Status Page 7 8 Reporting FAX Receipt Result by E mail 7 9 Confirmation Screen of Destinations 7 11 ...

Page 128: ...Log History of latest 50 send and receipt results stored FAX jobs only Any time Send result report Receipt result report Report printing Send Result FAX RX Result Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available 7 4 Activity report Report printing Outgoing FAX Rpt Incoming FAX Rpt Latest 50 send o...

Page 129: ... Screen 1 Display the screen Status Job Cancel key key FAX Job Log OK key key Outgoing FAX Log or Incoming FAX Log OK key 2 Check Select the or key to check the details of the job NOTE Even when job accounting is enabled 50 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the following Machine s Operation Guide ...

Page 130: ... key key Report OK key key Result Rpt Set OK key key Send Result OK key key FAX OK key 2 Configure the function 1 Off not to print On to print Error Only or Specify Each Job OK key If you selected On Error Only or Specify Each Job printing of the transmitted image can be set 2 Off not printing the transmitted image Partial Image print part of the transmitted image at full size or Full Image print ...

Page 131: ...me is selected either the name destination name or the destination FAX No stored in the address book is shown When both the name and destination are stored in the address book the name is shown by priority override If Dest and Name is selected both the name destination name and destination FAX No are shown When the destination was directly entered only the destination FAX No is shown 1 Display the...

Page 132: ...fully 1 Display the screen System Menu Counter key key Report OK key key Result Rpt Set OK key key FAX RX Result OK key 2 Configure the function Off not to print On to print or Error SubAddress OK key Report Print OK key NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Reporting FAX Receipt Result by E mail page 7 9 FAX RX Result Report Completed ...

Page 133: ...orts The latest 50 sent or received fax data are printed as a report 1 Display the screen Status Job Cancel key key FAX Job Log OK key 2 Print 1 Select Outgoing FAX Rpt to print the sent fax report or Incoming FAX Rpt to print the received fax report 2 OK key Yes 3 The report is printed Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received 1 Displ...

Page 134: ...user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Display the screen System Menu Counter key key Report OK key key Report Print OK key 2 Print key Status Page OK key Yes A status page is printed Status Page ...

Page 135: ... 3 Select the destination Select from the address book 1 key Address Book OK key 2 Select the destination 3 Select the OK key NOTE This setting is displayed when the FAX RX Result Report setting is On or Error SubAddress FAX RX Result Reports page 7 6 If the setting is Error SubAddress E mail notification is provided when an error occurs or a sub address fax is received NOTE If Off is selected the...

Page 136: ...eipt Result by E mail Enter the E mail address 1 key Address Entry OK key 2 Enter the desired e mail address using the numeric keys For details on character entry refer to the following 3 Select the OK key Character Entry Method page 10 2 ...

Page 137: ...lect the destination to check the details of 2 OK key Detail OK key 3 The details of the destination are displayed When the check has been completed select the OK key 3 Change a destination Delete a destination 1 Select the destination you want to delete 2 OK key Delete OK key Yes The destination is deleted Add a destination To add the destination select Cancel and then return to the destination s...

Page 138: ...estriction 8 10 Registering Permit FAX No 8 11 Changing and Deleting Permit FAX No 8 12 Registering Reject FAX No 8 12 Changing and Deleting Reject FAX No 8 13 Registering Permit ID No 8 13 Changing and Deleting Permit ID No 8 14 Setting Send Restriction 8 14 Setting Reception Restriction 8 15 Unknown Number Reception 8 15 Unusable Time 8 16 Account Management 8 18 ...

Page 139: ... appears during operations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below Login User Name 3000 Login Password 3000 If function default settings have been changed the Reset key can be selected in each function screen to immediately change the settings 1 3 4 2 1 Displays the S...

Page 140: ...he result reports can also be configured 8 4 Common Settings Configures overall machine operation 8 5 Document Box Configures settings related to the Sub Address Box and Polling Box For details on Sub Address Box refer to the following Sub Address Box Function page 5 8 For details on Polling Box refer to the following Polling Communication page 5 15 FAX Configures settings for fax functions 8 6 Ed...

Page 141: ... report is printed out automatically after every 50 faxes sent Value Off On Activity Report Outgoing FAX Report and Incoming FAX Report page 7 7 Incoming FAX Rpt An activity report is printed out automatically after every 50 faxes received Value Off On Activity Report Outgoing FAX Report and Incoming FAX Report page 7 7 Item Description Send Result Each time you send a fax you can print a report t...

Page 142: ...ted by selecting the On Hook key Value 0 Mute 1 Minimum 2 3 Medium 4 5 Maximum FAX Monitor Adjust the volume of the monitor Monitor Volume Volume of the built in speaker when the line is connected without selecting the On Hook key such as in memory transmission Value 0 Mute 1 Minimum 2 3 Medium 4 5 Maximum Machine s Operation Guide Setting Date and Time page 2 6 Item Description Unusable Time This...

Page 143: ...The information includes the date and time of transmission number of pages sent name and fax number This machine enables the user to select if the TTI is printed out on the fax on the receiving system Regarding the location of the information to be printed you can select inside or outside of the page image being sent Value Off Outside Inside NOTE Normally the Local FAX Name is printed in the trans...

Page 144: ...ate Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone Value Off On RX Date Time page 4 6 Duplex Printing When received multiple pages of data are the same width they can be printed out on both sides of...

Page 145: ...ng operation Value 00 99 Remote Switch Function page 5 33 Encryption RX Turns on reception by encrypted communication Value Off On If turned on select the encryption key Encryption page 5 21 ECM RX Set whether ECM RX is performed ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check ...

Page 146: ...efault fax settings Dest Entry FAX Item Description Dest Entry FAX Select whether to permit direct entry of destination When this option is set to Prohibit you cannot enter the destination directly Value Permit Prohibit ...

Page 147: ... Communication Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Registering Permit FAX No page 8 11 Registering Permit ID No page 8 13 Send restriction settings are specified in Permit Addr Book in Send Restrictions Setting Send Restriction page 8 14 Register the Local FAX Numbers or Local FAX IDs of other parties If there is neither a Permitted FA...

Page 148: ...ts Reception Rejection Register Reject FAX numbers Registering Reject FAX No page 8 12 Reception restriction settings are specified in Reject List in Reception Restrictions Setting Reception Restriction page 8 15 If there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not regi...

Page 149: ...e Permit FAX No to be deleted 2 Menu key Delete OK key Yes Registering Reject FAX No 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restrict OK key key Reject No List OK key 2 Add a Reject FAX No 1 Menu key Add FAX Number OK key 2 Use the numeric keys to enter a Reject FAX number 3 Select the OK key 3 To register another Reject FAX No repeat Steps 2 1 to 2 3 NOTE For the pro...

Page 150: ...eleting 1 Select the Reject FAX No to be deleted 2 Menu key Delete OK key Yes Registering Permit ID No 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restrict OK key key Permit ID List OK key 2 Add a Permit ID No 1 Menu key Add FAX ID OK key 2 Use the numeric keys to enter Permit ID No 0000 to 9999 3 Select the OK key 3 To register another Permit ID No repeat Steps 2 1 to 2 ...

Page 151: ... parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending restriction follow the steps below 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restrict OK key key TX Restriction OK key 2 Configure the function Off or Permit Addr Book OK key To restrict the other par...

Page 152: ...y key FAX OK key key TX RX Restrict OK key key RX Restriction OK key 2 Configure the function Off Permit Addr Book or Reject List OK key To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book select Permit Addr Book To block incoming faxes from senders registered in Reject FAX N...

Page 153: ...obs and printer jobs and printing from USB memory Faxes and print jobs received during the unusable time period are printed after the unusable time period ends or when the unusable time period is temporarily canceled NOTE If the login user name entry screen appears during operations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default lo...

Page 154: ...the cancel code Specify the code to temporarily cancel the unusable setting during unusable time 1 Enter Unlock Code 0000 to 9999 2 Select OK NOTE To use the machine temporarily during unusable time enter the Unlock Code and select Login ...

Page 155: ...cast transmission Sub address transmission Encrypted transmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC Login Logout page 3 14 Item Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User accounting NOTE Machine s Operation Guide Item Description Registration...

Page 156: ...transmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC When job accounting has been enabled batch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is printed in th...

Page 157: ...chapter explains the following topics Indicators During Sending Receiving Operation 9 2 Responding to an Attention Indicator Flashes 9 2 Precautions When Turning Power OFF 9 3 Messages 9 4 Error Code List 9 6 Troubleshooting 9 9 ...

Page 158: ...dicator flashes check the message display If the message is not indicated on the message display check the following Symptom Checkpoints Corrective Actions Reference Page Cannot send fax Is the modular cord connected correctly Connect the modular cord correctly Is Permitted FAX No or Permitted ID No registered correctly Check Permitted FAX No and Permitted ID No 8 10 Has a communication error occu...

Page 159: ... a fax when the power switch is turned off Make sure that the Processing indicator and the Memory indicator are off before turning off the power switch NOTE When the Processing indicator or Memory indicator is lit up the machine is operating Turning off the main power switch while the machine is operating may cause it to malfunction Check that the indicators are off OFF ...

Page 160: ... by Group Authorization settings Select OK Refer to the machine s Operation Guide Cannot use this function FAX Transmission This job is canceled because it is restricted by User Authorization or Job Accounting Select OK Error occurred Turn the power switch off and on System error has occurred Turn the main power switch OFF and then ON FAX memory is full FAX cannot be performed any more due to insu...

Page 161: ...Make a note of the error code displayed on the message display and contact your service representative Maximum number of scanned pages Job is canceled Is the acceptable scanning count exceeded Cannot scan pages any more Job is canceled Select OK Polling box limit exceeded Job is canceled Is OK displayed on the screen The specified box is full and no further storage is available Job is canceled Sel...

Page 162: ...e the default setting of TX Start Speed in System Menu U00900 U00910 Page s not received correctly Ask the sender to resend NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U01000 U01097 Communication error occurred during transmission Send again If you still have trouble reduce TX Start Speed and send again NOTE If the communication err...

Page 163: ...arty during sub address bulletin board reception Communication was interrupted because the password was incorrect U03400 Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine Check with the other party U03500 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but ...

Page 164: ...0 Transmission to the Sub Address Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory and ask the sender to resend U19100 ...

Page 165: ...the forwarding destination 5 2 Cannot receive document Is the modular cord connected correctly Connect the modular cord correctly Is Communication error displayed Remedy the cause of error and ask the sender to retry 9 6 Are you using an IP telephone line You may be able to temporarily clear the communication error by changing the setting of RX Start Speed in Reception 8 8 Is RX reception restrict...

Page 166: ...rom a Sub Address Box Is the box password been set Enter the correct box password 5 8 Cannot use polling reception Is polling transmission being used correctly on the sending machine Check with the recipient Cannot use sub address bulletin board communication Does the other party s fax machine have the same sort of sub address bulletin board communication function If the other party s fax machine ...

Page 167: ... This chapter explains the following topics Character Entry Method 10 2 Specifications 10 6 Menu Map 10 8 Received FAX Sizes and Paper Priority Metric Model 10 12 Received FAX Sizes and Paper Priority Inch Model 10 13 ...

Page 168: ... 3 Right Select key Select to select the type of characters you want to enter When Text is displayed 4 OK key Select to finalize entry and return to the screen before the entry To enter a symbol select to confirm the selected symbol 5 Clear key Select to delete characters 6 Numeric keys Select to enter characters and symbols 7 Arrow keys Select to select the entry position or select a character fr...

Page 169: ...key changes the character in the order from left to right _ 1 Repeats from the first character on the left 1 During number entry a b c A B C 2 Repeats from the first character on the left 2 During number entry d e f D E F 3 Repeats from the first character on the left 3 During number entry g h i G H I 4 Repeats from the first character on the left 4 During number entry j k l J K L 5 Repeats from t...

Page 170: ... Z 9 Repeats from the first character on the left 9 During number entry _ space 0 Repeats from the first character on the left 0 During number entry Select to change the character in the cursor position between upper case and lower case or During number entry Displays the symbol list Entering Symbols page 10 4 _ During number entry Depending on the functions there are symbols that cannot be entere...

Page 171: ...key Displays the symbol list 5 Select the or key to move the cursor and select 6 Select the OK key is entered 7 Select the 3 key four times D is entered 8 Select the key Account Name Text ABC R Account Name Text ABC R Symbols Text _ ƒ ª Symbols Text _ ƒ ª Account Name Text ABC R Account Name Text ABC R D Account Name Text ABC R D ...

Page 172: ...th 8 1 2 216 mm Max length 14 1 32 356 mm Automatic Document Feed Max 75 sheets with document processor Resolution Scan 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dpi Super Super Fine 8 dot mm 15 4 line mm 400 400 dpi Ultra Ultra Fine 16 dot mm 15 4 line mm Print 600 600 dpi Gradations 256 shades Error diffusion One Touch Key 22 keys Multi Station Transm...

Page 173: ...sed on settings in the Network FAX Driver setting is possible to any 1 minute increment within the subsequent 24 hour period Transmit and Print Fax transmission and print out at the machine is available Broadcast Transmission Up to 100 destinations Job Accounting Requires the input of a Login User Name and Password in the Network FAX Driver when User Login is turn ON in the fax machine Requires th...

Page 174: ...uch Key page 3 11 Program page 3 26 Quiet Mode page 3 17 Original Size page 3 17 Original Image page 3 18 FAX Resolution page 3 18 Orig Orientation page 3 17 Continuous Scan page 3 19 File Name Entry page 3 24 JobFinish Notice page 3 24 FAX Delayed TX page 3 21 FAX Direct TX page 3 19 FAX RX Polling page 5 15 FAX TX Report page 3 24 Density page 3 18 Duplex page 3 17 ...

Page 175: ...atus refer to the machine s Operation Guide USB Memory refer to the machine s Operation Guide SSD refer to the machine s Operation Guide USB Keyboard refer to the machine s Operation Guide Network refer to the machine s Operation Guide Option Network refer to the machine s Operation Guide Wireless Network refer to the machine s Operation Guide Report page 8 4 Report Print page 8 4 Menu Map refer t...

Page 176: ...eration Guide Date Setting page 2 6 Timer Setting Unusable Time page 8 16 Function Default FAX Resolution page 8 5 Con scan FAX page 8 5 Login Operation refer to the machine s Operation Guide RAM Disk Mode refer to the machine s Operation Guide Format SSD refer to the machine s Operation Guide Format SD Card refer to the machine s Operation Guide Optional Memory refer to the machine s Operation Gu...

Page 177: ...AX TEL page 8 8 Forword Settings page 5 2 RX Setting page 8 8 RX Date Time page 8 7 2 in 1 Printing page 8 7 Batch Print page 8 7 Remote SW Dial page 8 8 Encryption RX page 5 21 Duplex Printing page 8 7 ECM RX page 8 8 RX Start Speed page 8 8 TX RX Restrict page 8 10 Select Key Set page 8 8 Dest Entry FAX page 8 9 Document Box Custom Box refer to the machine s Operation Guide Sub Address Box page ...

Page 178: ...irection of the paper feed Paper Size 1 A5 Paper orientation is different from the received document The image is printed after being rotated 90 automatically A4 Folio A4 Folio 2 A4 Folio A4 A4 Images longer than Folio length 330 mm are received and printed on A4 paper without dividing them 3 Folio B5 Images shorter than the A4 vertical length 297 mm are received and then reduced and printed on B5...

Page 179: ...gal Long Originals Originals longer than Legal in the direction of the paper feed Paper Size 1 Statement Paper orientation is different from the received document The image is printed after being rotated 90 automatically Letter Legal Letter Legal 2 Letter Legal Letter Letter Images longer than the Legal length 14 inches are received and printed on Letter paper without dividing them indicates print...

Page 180: ... 2 3 DRD Reception 5 29 Duplex 3 17 Duplex Printing 4 6 8 7 E ECM RX 8 8 ECM TX 8 7 E mail Notice Job Finish Notice 3 24 Reporting FAX Receipt Result 7 9 Encryption Communication 5 21 Changing and Deleting Registration Contents of Encryption Key 5 22 Encryption Box No 5 21 Encryption Key 5 22 Encryption Key No 5 21 Registering an Encryption Key 5 22 Setting the Encrypted Reception 5 24 Using the E...

Page 181: ...ation 8 13 Polling Communication 5 15 Checking 5 20 Deleting Originals in a Polling Box 5 20 Polling Reception 5 17 Polling Transmission 5 15 Printing from a Polling Box 5 19 Sub Address Bulletin Board Reception 5 17 Precautions When Turning Power OFF 9 3 Priority Override Send 3 5 Program Confirming 3 27 Deleting 3 27 Overwriting 3 27 Recalling 3 27 Registering 3 26 Q Quiet Mode 3 17 R Received F...

Page 182: ...Sub Address Box List 5 13 Sub Address Bulletin Board Reception 5 17 Sub Address Communication 5 8 Sub Address 5 8 Sub Address Password 5 8 Sub Address Transmission 5 14 T Telephone Line 8 6 Time 2 6 Transmission Restriction 8 10 Communication Establishing Requirements 8 10 Permit FAX No 8 11 Permit ID No 8 13 Prerequisites 8 10 Reception Rejection Requirements 8 11 Reception Restriction Setting 8 ...

Page 183: ......

Page 184: ...First Edition 2015 1 2NWGEEN500 TA Triumph Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt Germany ...

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