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Triumph Adler 260ci, User Manual

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Triumph Adler 260ci User Manual Download Page 26

2-1

2

Registering 

Destinations

This chapter explains the following topics:

Registering Destinations in the Address Book ...................................................................................................  2-2

Adding a contact  ......................................................................................................................................  2-2
Adding a Group ........................................................................................................................................  2-6
Editing and Deleting Address Book Entries  .............................................................................................  2-9
Printing Address List ............................................................................................................................... 2-11

Adding a Destination on One Touch Key  .........................................................................................................  2-12

Adding a Destination ..............................................................................................................................  2-12
Editing and Deleting One Touch Key  .....................................................................................................  2-14

Summary of Contents for 260ci

Page 1: ...User Manual Fax System 260ci Fax System 260ci Copy Print Scan Fax A4 EN...

Page 2: ...udes safety warnings Specific points of attention are indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on proh...

Page 3: ...tering the Destination 3 1 Entering the destination fax number with the numeric keys 3 2 Choosing from the Address Book 3 4 Choosing by One Touch Key 3 6 Using the Speed Dial key 3 7 Broadcast Transmi...

Page 4: ...ile Separation 6 7 E mail Subject Add Info Setting 6 8 FTP Encrypted TX Setting 6 9 Print Setting 6 10 File Name Registration 6 10 Settings for Forwarding from Embedded Web Server Memory Forwarding 6...

Page 5: ...Job Canceled before Sending 8 5 FAX RX Result Reports 8 6 Activity Report 8 7 Printing Activity Reports 8 7 Automatic Printout 8 8 Status Page 8 9 Reporting FAX Receipt Result by E mail 8 10 Confirmat...

Page 6: ...When Turning Power OFF 10 3 Error Messages 10 4 Error Code List 10 5 Troubleshooting 10 7 11 Appendix 11 1 Character Entry Method 11 2 Entry Screens 11 2 Entering Characters 11 4 Specifications 11 5...

Page 7: ...ad the Operation Guide before you start using the machine During use refer to the Operation Guide for your machine for information regarding the sections listed below Environment Precautions for Use L...

Page 8: ...using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning 3 Do not use the telephone to report a gas leak in the vicinity of t...

Page 9: ...ation technology equipment EN55022 Class B Limits for harmonic currents emissions for equipment input current 16A per phase EN61000 3 2 Limitation of voltage fluctuations and flicker in low voltage su...

Page 10: ...AN for E AN 07R01 AN for D E P and N GR 01R00 National AN for GR AN 09R00 AN for D GR 03R00 National AN for GR AN 10R00 AN for D GR 04R00 National AN for GR AN 11R00 AN for P NO 01R00 National AN for...

Page 11: ...ived faxes in boxes in the memory forwarding received faxes and polling communication a function that allows the receiving party to call and initiate fax reception 7 Using a Connected Telephone Explai...

Page 12: ...ences to additional information For more information refer to Sleep and Auto Sleep on page 2 9 NOTE Indicates supplemental information or operations for reference NOTE IMPORTANT Indicates items that a...

Page 13: ...ation used in this guide when referring to sizes of originals or paper sizes Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch pan...

Page 14: ...llowing topics Part Names and Functions 1 2 Machine 1 2 Operation Panel 1 4 Touch Panel 1 5 Enter key and Quick No Search key 1 5 Quick Setup Wizard Fax Setup 1 7 Fax setup items 1 7 Fax setup procedu...

Page 15: ...this panel 2 Main power switch Set this switch to ON when performing the fax or copier operation The touch panel lights to enable operation 3 LINE connector L1 Connect the modular cord for the teleph...

Page 16: ...med in the Document Processor 6 Original width guides Adjust these guides according to the original width 7 Original table Stack the sheet originals on this table 8 Original eject table Read originals...

Page 17: ...Displays the screen for sending You can send the FAX on the basic send screen Displays the Document Box screen Displays the FAX screen Ends operation logs out on the Administration screen Puts the ma...

Page 18: ...meric keys Functions Original Size Close 10 10 Original Orientation 1 sided Duplex 1 3 Add Edit Shortcut Ready to send FAX TX Resolution 200x100dpi Normal A4 Top Edge on Left FAX On Hook Chain Check A...

Page 19: ...he one touch screen displays the number entry screen One Touch Key No Entry 10 10 Enter Destination 001 100 Cancel OK One Touch Key 10 10 Ready to send None None None 123456 Cancel None None None None...

Page 20: ...it local FAX ID number 9 7 Print Position Transmit Terminal Identification TTI Select whether or not to print the local fax information on the fax on the receiving system 9 7 3 Sound Volume Speaker Vo...

Page 21: ...eturns to the previous screen System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 1 2 GB0054_00 FAX Setup 10 10 System Menu Counter Paper Setup Back 1 1 Energy Saver S...

Page 22: ...Setup 4 Finish When setup is finished press Finish Complete 10 10 To close this wizard press Finish All items can be changed in the System menu Previous Finish 1 Dialing RX Mode 2 Local FAX Info 3 Sou...

Page 23: ...Quick Setup Wizard when the machine is turned on for the first time after installation NOTE If you have selected an area that observes daylight savings time the Daylight Savings Time Setup screen wil...

Page 24: ...1 Before Using the Fax Machine Setting Date and Time 4 Set the time Press or to set each of Hour Minute and Second Date Time Time 10 10 System Menu Counter Minute Back OK Hour Second Cancel 1 2 GB0612...

Page 25: ...is recommended to contact the company that installed the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this machine is conne...

Page 26: ...s Registering Destinations in the Address Book 2 2 Adding a contact 2 2 Adding a Group 2 6 Editing and Deleting Address Book Entries 2 9 Printing Address List 2 11 Adding a Destination on One Touch Ke...

Page 27: ...the screen 2 Adds a new destination 3 Select the registration method NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator pr...

Page 28: ...ree seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific...

Page 29: ...n refer to Encryption on page 6 36 NOTE Normally the default setting should be used FAX 10 10 Ready to send Cancel Sub Address Pause Space Backspace Detail Settings OK 0123456789 GB0075_03 TX Start Sp...

Page 30: ...Cancel 1 1 33600bps On Encrypted Transmission Off FAX Detail Settings OK GB0168_01 Sub Address 10 10 Password Cancel 1 1 FAX Sub Address OK Ready to send FAX 10 10 Ready to send Cancel Sub Address Pa...

Page 31: ...ogin administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Designations in the group can also be registered in the system menu FAX On...

Page 32: ...eck box You can specify a destination by address number by pressing the Quick No Search key 1 2 GB0057_16 Address Number 10 10 Ready to send 000 250 Cancel OK Add Confirmation Support department 10 10...

Page 33: ...rrow Down 10 10 Close Search Name Search No Sort Name 1 2 Address Book Contact 10 10 Ready to send 1 2 001 Sales department 1 0123456 001 Sales department 1 abc 002 Support department 0234567 Cancel O...

Page 34: ...in Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send Address Book All 10 10 OK Menu 1 1 001 123456 123456 Cancel Back 789012 789012...

Page 35: ...nu 1 1 End 0123456 Support department 0234567 Edit Confirm Support department 10 10 Cancel Ready to send Address Number Member Name Auto Back 1 1 Save Member 2 GB0787_00 GB0114_04 1 3 2 4 Edit Confirm...

Page 36: ...isplay the screen 2 Print Select FAX List Index or FAX List No System Menu Counter System Menu User Login Job Accounting 10 10 Printer 4 5 Address Book One Touch Internet Address Book 10 10 System Men...

Page 37: ...by pressing the Quick No Search key System Menu Counter System Menu User Login Job Accounting 10 10 Printer 4 5 Address Book One Touch Internet Address Book 10 10 System Menu Counter One Touch Key Ba...

Page 38: ...Entry Method on page 11 2 5 Register the destination Address Book All 10 10 System Menu Counter Sales department 1 Menu 1 2 Next 0123456 Sales department 1 abc Support department 0234567 Support depar...

Page 39: ...5 Address Book One Touch Internet Address Book 10 10 System Menu Counter One Touch Key Back 1 1 Address Book Defaults Print List Address Book One Touch 2 3 1 GB0754_03 GB0411_00 Use or to scroll up a...

Page 40: ...the following topics Entering the destination fax number with the numeric keys 3 2 Choosing from the Address Book 3 4 Choosing by One Touch Key 3 6 Using the Speed Dial key 3 7 Broadcast Transmission...

Page 41: ...seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific num...

Page 42: ...page 6 36 NOTE Press On Hook to connect to the telephone line When the FAX number has been entered the machine starts dialing to the receiving system After pressing this key you can dial the number o...

Page 43: ...refer to Registering Destinations in the Address Book on page 2 2 For details on the external address book refer to Embedded Web Server Operation Guide FAX On Hook Chain Check Address Book Add Dest Di...

Page 44: ...n name or address number 3 Accept the destinations NOTE You may choose multiple destinations To cancel a selection press the corresponding checkbox to clear the check mark Address Book All 10 10 OK Me...

Page 45: ...one touch number by pressing the Quick No Search key NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 2 12 FAX On Hook Chain Check Address Boo...

Page 46: ...refer to Adding a Destination on One Touch Key on page 2 12 FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send GB0...

Page 47: ...on You can use this function together with sub address communication and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission N...

Page 48: ...ddress Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send 1 2 Address Book All 10 10 OK Menu 1 1 001 123456 123456 Cancel Back 789012 789012 ABCDEF 567890 GHIJKL 111111 002 003 004...

Page 49: ...ing system press Recall and you can call the receiving system you dialed on the destination list 1 Press Recall 2 Press the Start key The transmission will start NOTE Recall information is canceled in...

Page 50: ...s that are used frequently to the Address Book or One touch keys For registration to the Address Book refer to Registering Destinations in the Address Book on page 2 2 For registration to One touch ke...

Page 51: ...for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machi...

Page 52: ...s Operation Guide 1 Display the screen 2 Select a favorite When using the wizard mode 1 The registered screens are displayed in order Make the desired settings Favorites Menu 10 10 1 1 Select the func...

Page 53: ...ing the program mode Select a favorite to call up registered settings NOTE To edit the settings press Back and make changes as desired Confirmation 1Copies 10 10 Cancel Paper Selection Zoom Density Co...

Page 54: ...ngs 4 9 Original Size Selection 4 9 Original Orientation 4 10 Duplex 4 10 Selecting the FAX Resolution 4 11 Selecting the Density 4 12 Selection of Original Image 4 12 Continuous Scan 4 13 Direct Tran...

Page 55: ...ry transmission is selected by default Direct transmission The destination is dialed and communication starts before the original is scanned Press Direct to change the transmission method to direct tr...

Page 56: ...en originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed For details refer to Continuous Scan on pag...

Page 57: ...d job status screen The list of accepted time destination and status are displayed for each job Status Job Cancel Status Print Job Status 10 10 Send Job Status Store Job Status Scheduled Job Pause All...

Page 58: ...e sent when transmission to the current destination is completed When the priority override job is completed transmission to the remaining destinations will resume However if the priority override job...

Page 59: ...he Stop key on the operation panel or press Cancel on the touch panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from...

Page 60: ...o cancel a delayed transmission or send a fax by immediate transmission refer to Cancelling and Sending Delayed Transmissions Queued on page 4 18 To cancel polling transmission refer to Polling Commun...

Page 61: ...election of Original Image X page 4 12 Scan a large number of originals separately and then produce as one job Continuous Scan X page 4 13 Add a file name to the job to easily check its status File Na...

Page 62: ...ructions on how to specify the custom original size refer to the machine s Operation Guide NOTE Be sure to always specify the original size when using custom size originals Functions Original Size Clo...

Page 63: ...original 2 sided Binding Left Right Set when using a 2 sided sheet original that will be bound on the left or right 2 sided Binding Top Set when using a 2 sided sheet original that will be bound at th...

Page 64: ...size 6 point example Resolution Resolution NOTE The default setting is 200 100 dpi Normal The higher the resolution the clearer the image but the fax transmission time is longer The scan resolution m...

Page 65: ...FAX TX Resolution 400x400dpi Ultra 200x400dpi Super 200x200dpi Fine 200x100dpi Normal 10 10 Cancel OK GB0086_00 Functions Close 10 10 Text Photo Normal 0 Density Original Image 2 3 Add Edit Shortcut...

Page 66: ...n 1 Display the screen For details refer to the machine s Operation Guide Functions Close 10 10 Text Photo Normal 0 Density Original Image 2 3 Add Edit Shortcut Ready to send Continuous Scan Off doc F...

Page 67: ...m and after the communication has started originals are scanned Off Starts memory transmission After originals are scanned into memory the communication starts NOTE In direct transmission you can desi...

Page 68: ...rt key When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins NOTE Connecting a telephone set commercially available product to thi...

Page 69: ...een set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any tim...

Page 70: ...ure the function Use or the numeric keys to enter the transmission start time FAX Delayed Transmission Start Time 10 10 00 23 Back 00 59 OK Cancel Ready to send Ready to send FAX Delayed Transmission...

Page 71: ...Select the job you want to cancel and press Cancel Immediate transmission Select the job you want to send by immediate transmission and press Start Now in the Menu screen Status Job Cancel Status Pri...

Page 72: ...ls 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next transmission is scheduled 5 When the communication...

Page 73: ...when transmission becomes possible 5 When the interrupt send is completed the canceled communication and standby transmission will automatically resume NOTE When the total number of standby transmissi...

Page 74: ...ation Guide Ready to send Functions Close 10 10 Off Job Finish Notice 3 3 Add Edit Shortcut FAX Delayed Transmission Off FAX Direct Transmission Off Off FAX Polling RX FAX On Hook Chain Check Address...

Page 75: ...r to the machine s Operation Guide Functions Close 10 10 Text Photo Normal 0 Density Original Image 2 3 Add Edit Shortcut Ready to send Continuous Scan Off doc File Name Entry FAX On Hook Chain Check...

Page 76: ...ption Method 5 3 FAX Automatic Reception 5 4 Flow of reception 5 4 Canceling reception Disconnection of communication 5 5 Manual Reception 5 6 Flow of reception 5 6 Fax reception functions 5 7 Fax rec...

Page 77: ...and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urgi...

Page 78: ...Favorites Application 3 5 TX RX Common 10 10 System Menu Counter Transmission Back 1 2 Reception TX RX Restriction FAX 10 10 System Menu Counter Encrypted Reception Back 3 3 Auto Normal FAX Reception...

Page 79: ...ies with the condition of the paper to be used Memory Reception When the machine cannot print a fax due to paper running out or a paper jams it temporarily stores originals that have been sent in the...

Page 80: ...se the following procedure 1 Press the Status Job Cancel key 2 Disconnection of communication When communication is disconnected reception stops Status Job Cancel Status Printer 10 10 FAX Toner Status...

Page 81: ...as started transmission the machine starts receiving the originals NOTE To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Reception Mo...

Page 82: ...me of reception and other information Reception Date Time X page 5 9 Restrict the type of paper that can be used Media Type for Print Output X page 5 8 Connection to PBX Private Branch Exchange Europe...

Page 83: ...Cardstock Color Envelope Thick Coated High Quality Custom 1 8 NOTE Paper Size is only displayed when the size dial on the cassette is set to Other IMPORTANT Specify the paper size as follows for the c...

Page 84: ...on about configuring settings refer to Default fax settings on page 9 2 2 in 1 Print When you receive a multi page Statement or A5 size original this function prints 2 pages of the original at a time...

Page 85: ...ulti page fax is received the pages are printed in a batch after all pages are received For more information about configuring settings refer to Default fax settings on page 9 2 On Print as a batch af...

Page 86: ...g Sub Address Box 6 16 Printing Originals from a Sub Address Box 6 18 Checking Details 6 19 Deleting Originals after Printing from a Sub Address Box 6 21 Deleting Originals from a Sub Address Box 6 21...

Page 87: ...or folder SMB or FTP transmission Setting Forwarding Use the procedure below to set forwarding 1 Display the screen 2 Configure the function Select On or Off whether to forward or not to forward the...

Page 88: ...ding Destination Directly 1 Press Address Entry FAX Address Entry Email Address Entry Folder 2 Enter the address to be registered as a forwarding destination System Menu Counter System Menu Send 10 10...

Page 89: ...E For details on character entry refer to Character Entry Method on page 11 2 Forward Settings Forward Destination 10 10 System Menu Counter Sales department 1 Menu 1 1 End 123456789 GB0392_01 System...

Page 90: ...Menu Counter Sales department 1 Menu 1 1 End 123456789 Forwarding 10 10 System Menu Counter Forward Destination Back 1 3 Off TIFF File Format File Separation FAX Forward Settings Off 1 2 3 GB0392_01...

Page 91: ...10 System Menu Counter FTP Encrypted TX Back 2 3 Print Schedule FAX Forward Settings Off Off Off All Day Forward Settings Schedule 10 10 System Menu Counter Preset Time All Day Cancel 1 1 OK Schedule...

Page 92: ...rward Destination Back 1 3 Off TIFF File Format File Separation FAX Forward Settings Off Forward Settings File Format 10 10 System Menu Counter TIFF XPS PDF Cancel 1 1 OK 1 2 GB0379_00 GB0377_00 Syste...

Page 93: ...nu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Forward Settings 10 10 System Menu Counter Back 2 2 FAX 1 2 3 GB0054_02 GB0316_01 Use or to scroll up and down E mail Subje...

Page 94: ...n Guide for the machine System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Forward Settings 10 10 System Menu Counter Back 2 2 FAX 1 2 3 GB0054_02 GB0316_01 Use or t...

Page 95: ...System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Forward Settings 10 10 System Menu Counter Back 2 2 FAX 1 2 3 GB0054_02 GB0316_01 Use or to scroll up and down Forward Settings Print...

Page 96: ...e second file format default setting is pdf NOTE For details on character entry refer to Character Entry Method on page 11 2 Please note that when you have not add any additional information file name...

Page 97: ...owser 2 In the Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and Embedded Web Server as well as the curr...

Page 98: ...d machines These include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that...

Page 99: ...Address Book by logging in with administrator privileges Sub Address Boxes can also be registered in the system menu NOTE You can use up to 20 digits including the numbers from 0 to 9 space and charac...

Page 100: ...ner 10 10 Document Box Network User No Owner Local User Cancel 1 1 Next Add Confirmation Box 10 10 Cancel Box No Sub Address Owner Box Name Auto 1111 Back 1 2 Save User A Document Box 1 3 2 GB0374_00...

Page 101: ...ing is turned on but an Owner is not set or if user accounting is turned on and an Owner is set but Permission settings are not set the box password will not appear NOTE Sub Address Boxes can also be...

Page 102: ...er the box is registered under the lowest available number Document Box Sub Address Box 10 10 1 1 OK Next Cancel Menu Box Menu 10 10 Close Delete Add 2 2 Edit 2 1 GB0656 01 GB0662 01 Document Box Edit...

Page 103: ...eration 1 Display the screen Box Box Box 10 10 Box No Sub Address Owner Box Name 01 1111 1 2 Save User A Document Box Cancel Back Sub Address 10 10 Document Box Backspace Cancel OK Space 1111 1 3 2 GB...

Page 104: ...e password in the following situations If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges Document Box Sub...

Page 105: ...document are displayed Document Box Sub Address Box 10 10 1 1 OK Next Cancel Menu Box Box Box 10 10 Document Box doc00006420100908144604 Back Print Menu 1 1 Cancel File doc00006420100908144604 doc0000...

Page 106: ...a Sub Address Box 1 Display the screen Document Box Box Sub Address Box Job Box Removable Memory Polling Box 10 10 1 1 1 2 GB0051_00 Document Box Sub Address Box 10 10 1 1 OK Next Cancel Menu Box Box...

Page 107: ...n user login has been enabled and the machine is logged in with administrator privileges Document Box Sub Address Box 10 10 1 1 OK Next Cancel Menu Box Box Box 10 10 Document Box doc000064201009081446...

Page 108: ...password have been set in the receiving system in advance Encrypted transmission cannot be used in sub address transmission NOTE When a sub address has been registered to the destination of the Addres...

Page 109: ...Finish entry of the sub address Press OK FAX 10 10 On Hook Cancel Sub Address Pause Space Backspace Detail Settings OK Menu Next Dest 1234567890 Ready to send 1 GB0703_00 Sub Address 10 10 Password Ca...

Page 110: ...Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide f...

Page 111: ...he Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 6 26 Deleting Originals After Polling Transmission Originals inten...

Page 112: ...ystem Menu Counter Overwrite Setting Back 1 1 On Permit Document Box Polling Box Polling Box Delete Transmitted File 10 10 System Menu Counter On Off Cancel 1 1 OK 2 1 GB0313_00 GB0314_00 System Menu...

Page 113: ...Density Adjusts the density used for scanning originals File Name Entry Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date 1...

Page 114: ...elect the size of originals to be scanned Be sure to select the original s size when using custom size originals Orig Orientation To ensure that the originals are stored in the correct orientation thi...

Page 115: ...ch encrypted communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmi...

Page 116: ...ted in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation G...

Page 117: ...b address For the procedure for setting a sub address refer to Sub Address Transmission on page 6 23 For the procedure for selecting a destination refer to Methods For Entering the Destination on page...

Page 118: ...otice and press the Start key Printing starts Document Box Box Sub Address Box Job Box Removable Memory Polling Box 10 10 1 1 1 2 GB0051_00 Menu Store File 10 10 Close Print Delete Select All 1 2 Poll...

Page 119: ...eck The details of the selected document are displayed Document Box Box Sub Address Box Job Box Removable Memory Polling Box 10 10 1 1 1 2 GB0051_00 Polling Box 10 10 Document Box doc00006620100908151...

Page 120: ...ument you want to delete and press Delete the trash can icon NOTE If Delete Transmitted File is set to On originals are automatically deleted following polling transmitted Refer to page 6 26 Document...

Page 121: ...nce Description of settings at sending and receiving systems Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication the other p...

Page 122: ...s 0 to 9 and alphabetical letters A to F to register the encryption key System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Encryption Key Registration 10 10 System M...

Page 123: ...end 10 10 Document Box FAX Favorites Application 3 5 1 2 Encryption Key Registration 10 10 System Menu Counter FAX Remote Diagnostics Back 1 1 FAX TX RX Common On 4 TX RX Common 10 10 System Menu Coun...

Page 124: ...Specifying destination Press Add Dest and enter the fax number of the other party NOTE Encrypted transmission can be also used in broadcast transmission With encryption communication you cannot condu...

Page 125: ...3600bps On Encrypted Transmission Off FAX Detail Settings OK FAX 10 10 On Hook Cancel Sub Address Pause Space Backspace Detail Settings OK Menu Next Dest 1234567890 Ready to send 2 1 GB0703_00 GB0168_...

Page 126: ...ttings Encrypted Transmission Encryption On Cancel 10 10 Encryption Key No Encryption Key 01 Off Encryption Box 1 1 OK Encrypted Transmission Encryption Box No 10 10 0000 9999 Cancel OK Ready to send...

Page 127: ...u used to register the encryption key that you decided upon with the sender The machine receives the encrypted originals from the sender of the specified encryption key System Menu Counter System Menu...

Page 128: ...Sending Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Prepare a document using a PC networked t...

Page 129: ...e included DVD in PDF Portable Document Format The main contents include the following Installing Network FAX Driver Performing Network FAX Sending Specifying the Network FAX Transmission Settings Spe...

Page 130: ...Select Custom Mode 3 Select the machine NOTE For the detailed installation procedure refer to Network FAX Driver Operation Guide NOTE If the machine is not turned on it will not be found If the machin...

Page 131: ...puter to create the document to be sent 2 Select Print from the File menu The Print dialog box for the application that you are using will appear 2 Select settings in the Print dialog box 1 Select the...

Page 132: ...on the settings on the tab refer to Configuring the Driver Default Settings on page 6 49 2 You will return to the Print dialog box for the application Click OK The Transmit Settings dialog box will a...

Page 133: ...eyboard to enter the destination fax number 2 Click Add to Destination List The destination information will appear in the address list To send to multiple destinations repeat this operation 3 To use...

Page 134: ...The following settings can be specified Item Description Original Size Select the size of the document being transmitted from the drop down list Available settings Letter Legal Statement A4 A5 Folio...

Page 135: ...s chapter explains the following topics FAX TEL Auto Switch Reception 7 2 FAX Answering Machine Auto Switch Reception 7 4 DRD Reception Available for inch versions only 7 6 Manual Send 7 8 Manual Rece...

Page 136: ...y is required to pay phone line charges even if the receiving system does not respond FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent origin...

Page 137: ...machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds 2 Talk to the other party When the call is from a fax The machine starts receiving fax origi...

Page 138: ...comes into operation and the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set...

Page 139: ...nt The answering machine plays a response message and starts recording the other party s message When the call is from a fax The machine starts receiving fax originals NOTE If you lift the handset whi...

Page 140: ...comes in the telephone will ring NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if...

Page 141: ...hine will then ring using the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated...

Page 142: ...stem 3 Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machine you will hear a long high beep sound If a person answers you can talk to that pe...

Page 143: ...anual RX Reception will start 6 Replace the handset When reception starts return the handset to its original position NOTE FAX Automatic Reception has been preset for the receiving mode of this machin...

Page 144: ...you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and reception starts NOTE In...

Page 145: ...atus 8 2 Checking FAX Job History 8 3 Displaying Job Log Screen 8 3 Printing Administrative Reports 8 4 Send Result Reports 8 4 Report for Job Canceled before Sending 8 5 FAX RX Result Reports 8 6 Act...

Page 146: ...nd receipt results stored Any time 8 3 Send result report Receipt result report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Out...

Page 147: ...ess Close to exit NOTE Even when job accounting is enabled 50 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the machine s Op...

Page 148: ...image Partial Image print part of the transmitted image at full size or Full Image print the entire transmitted image at reduced size Send Result Report 10 10 System Menu Counter RX Result Report Bac...

Page 149: ...zard 10 10 Language Report Counter 1 5 E mail Folder 10 10 System Menu Counter FAX Back 1 1 Error Only Error Only Canceled before Sending Off Report Send Result Report 2 Report Print 10 10 System Menu...

Page 150: ...page 8 10 System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 FAX 10 10 System Menu Counter RX Result Report Type Back 1 1 Off Report Print Report RX Result Report 2...

Page 151: ...nt or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 Display the screen 2 Print FAX 10 10 Status Job Cancel 1 1 End Receiving Menu Line Off Status...

Page 152: ...t to print or On to print FAX TX Report FAX RX Report System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 2 Report Print 10 10 System Menu Counter Admin Report Setting...

Page 153: ...n print it out as necessary 1 Display the screen 2 Print A status page is printed System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 2 1 Report Print 10 10 System Men...

Page 154: ...Result Report setting is On E mail notification is provided for every fax If the setting is Error Sub Address E mail notification is only provided when an error occurs or a fax is received to a Sub Ad...

Page 155: ...com BBB bbb abc com CCC ccc abc com DDD ddd abc com Cancel Back RX Result Report Type E mail 10 10 System Menu Counter Back Cancel 1 1 OK Menu RX Result Report RX Result Report Type 10 10 System Menu...

Page 156: ...select the destination you want to delete and press Delete Press Yes in the confirmation screen The destination is deleted Add a destination To add the destination press Cancel and then return to the...

Page 157: ...Screen of Destinations 3 Press Check When you have finished checking all destinations press Check 4 Press the Start key Start sending Destinations Check 10 10 Check the destinations and press Check Me...

Page 158: ...Registering Permit FAX No 9 11 Changing and Deleting Permit FAX No 9 12 Registering Reject FAX No 9 14 Changing and Deleting Reject FAX No 9 15 Registering Permit ID No 9 16 Changing and Deleting Perm...

Page 159: ...B0723_00 System Menu Counter Date Timer Time Zone 12 00 International Date Line West 10 10 11 00 Samoa 11 00 Universal Coordinated Time 11 10 00 Hawaii 1 24 Cancel OK System Menu Counter Date Timer Da...

Page 160: ...lated to the Sub Address Box and Polling Box For details on Sub Address Box refer to Sub Address Box Function on page 6 13 and for details on Polling Box refer to Polling Communication on page 6 26 FA...

Page 161: ...umbers of the destinations Refer to Printing Address List on page 2 11 FAX List No You can print the list of destinations registered in the Address Book You can sort the list in the order of names or...

Page 162: ...ders Cassette 2 to 3 Value Plain 105 g m or less Rough Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick 106 g m and more Coated High Quality or Custom 1 8 Can only...

Page 163: ...ssion Value 1 Minimum 2 3 Medium 4 5 Maximum 0 Mute Item Description FAX TX Resolution Select the default scanning resolution Value 400 400dpi Ultra Fine 200 400dpi Super Fine 200 200dpi Fine 200 100d...

Page 164: ...en job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup...

Page 165: ...d as needed Value 1 15 Rings Answering Machine If the reception method is FAX Answering Machine Auto Switch Reception the number of rings until the machine answers a call can be changed as needed Valu...

Page 166: ...tings Europe only When using this machine in environment in which PBX for connection to multiple phones for business use is installed perform the following PBX setting Exchange Selection If the machin...

Page 167: ...rictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 9 11 or Registering Permit ID No on page 9 16 Send restriction settings are specified in Perm...

Page 168: ...ject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not regis tered The sender s Local FAX...

Page 169: ...letes the character to the left of the cursor System Menu Counter TX RX Restriction Permit No List 10 10 1 1 Menu End 6764 TX Restriction 10 10 System Menu Counter RX Restriction Back 1 2 Off Off Perm...

Page 170: ...0 Cancel Pause Space Backspace OK 6764831 System Menu Counter System Menu Counter TX RX Restriction Permit No List 10 10 1 1 Menu End 6764 TX Restriction 10 10 System Menu Counter RX Restriction Back...

Page 171: ...Backspace deletes the character to the left of the cursor System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 TX RX Common 10 10 System Menu Counter Transmission Bac...

Page 172: ...0 10 Document Box FAX Favorites Application 3 5 TX RX Common 10 10 System Menu Counter Transmission Back 1 2 Reception TX RX Restriction FAX 1 2 3 Use or to scroll up and down GB0054_02 GB0316_00 FAX...

Page 173: ...No List 10 10 System Menu Counter End Menu 1 1 6543 3 4 2 Reject No List 10 10 System Menu Counter Unknown Number Reception Back 2 2 FAX TX RX Restriction Reject 1 Use or to scroll up and down GB0345...

Page 174: ...enu Counter System Menu Counter TX RX Restriction Permit ID List 10 10 1 1 Menu End 1111 TX Restriction 10 10 System Menu Counter RX Restriction Back 1 2 Off Off Permit No List Permit ID List FAX TX R...

Page 175: ...10 10 System Menu Counter 0000 9999 Cancel OK System Menu Counter TX RX Restriction Permit ID List 10 10 1 1 Menu End 1111 2 3 4 TX Restriction 10 10 System Menu Counter RX Restriction Back 1 2 Off Of...

Page 176: ...iginals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book System Menu Counter System Menu Send 10 10 Docum...

Page 177: ...he screen 2 Configure the function To not use the reception restriction press Off To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit...

Page 178: ...er press Permit To reject faxes from the unknown number press Reject System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 TX RX Common 10 10 System Menu Counter Transm...

Page 179: ...rint jobs received during the unusable time period are printed after the unusable time period ends or when the unusable time period is temporarily canceled NOTE The user authentication screen appears...

Page 180: ...gin Date Timer Unusable Time 10 10 System Menu Counter On Off Cancel 1 1 OK Unusable Time Settings Unusable Time 10 10 Cancel System Menu Counter Unlock code Back 1 1 OK 00 00 00 00 0000 Settings Unus...

Page 181: ...ction of use function When you have enabled job accounting you need to enter an Account ID when performing the following operations Normal transmission Delayed transmission Item Description Registrati...

Page 182: ...mit terminal identification TTI However when job accounting has been enabled and you send originals after entering an Account ID the Account Name is printed Logging in when User Accounting has been En...

Page 183: ...tication method either Local or Network can be selected as the authentication destination NOTE If a user password is required an input screen will be displayed NOTE When the operation is completed pre...

Page 184: ...haracter press the Clear key and enter the account ID again If the entered account ID does not match the registered ID a warning beep will sound and login will fail Enter the correct account ID By pre...

Page 185: ...r explains the following topics Indicators During Sending Receiving Operation 10 2 Responding to an Attention Indicator Flashes 10 2 Precautions When Turning Power OFF 10 3 Error Messages 10 4 Error C...

Page 186: ...ror message If the message is not indicated on the touch panel when Status Job Cancel is pressed or the attention indicator flashes for 1 5 seconds check the following Symptom Checkpoints Corrective A...

Page 187: ...switch is turned off Before turning off the main power switch press the Power key on the operation panel Make sure that the Processing indicator and the Memory indicator are off before turning off the...

Page 188: ...box is full Press End The job will be canceled Delete documents from the polling box and then repeat the operation 6 13 Job Accounting restriction exceeded The number of paper used has exceeded the li...

Page 189: ...peed transmission Send again U01600 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again U01700 U01720 Communication...

Page 190: ...crypted transmission was canceled because the encryption key does not match U04500 Encrypted reception was canceled because the encryption key does not match U05100 Transmission was canceled because c...

Page 191: ...10 No print output after reception Is memory forwarding activated Check the forwarding destination 6 2 Cannot receive document Is the modular cord connected correctly Connect the modular cord correctl...

Page 192: ...m a Sub Address Box Is the box password been set Enter the correct box password 6 13 Cannot use polling reception Is polling transmission being used correctly on the sending machine Check with the rec...

Page 193: ...the following topics Character Entry Method 11 2 Entry Screens 11 2 Entering Characters 11 4 Specifications 11 5 Menu Map 11 6 Received FAX Sizes and Paper Priority Inch Model 11 10 Received FAX Sizes...

Page 194: ...entered characters 2 Keyboard Press the character to enter 3 ABC Symbol Select the characters that are entered To enter symbols or numbers select Symbol 4 A a a A Press to switch between upper case an...

Page 195: ...e Letter Entry Screen Number Symbol Entry Screen No Display Key Description 13 S T To enter a number or symbol not shown in the keyboard press the cursor key and scroll the screen to view other number...

Page 196: ...from lower case to upper case letters press a A To shift from upper case to lower case letters press A a 2 Enter A 1 To enter numbers or symbols press ABC to display Symbol 3 Register the characters...

Page 197: ...14 356 mm Automatic Document Feed Max 50 sheets with document processor Scanner Resolution Horizontal Vertical 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dp...

Page 198: ...Shortcut refer to the machine s Operation Guide Job Box refer to the machine s Operation Guide Removable Memory refer to the machine s Operation Guide Sub Address Box page 6 13 Polling Box page 6 26...

Page 199: ...Accounting Report refer to the machine s Operation Guide Sub Address Box List page 6 22 FAX List Index page 2 11 FAX List No page 2 11 Outgoing FAX Report page 9 4 Incoming FAX Report page 9 4 Admin...

Page 200: ...Guide Copy refer to the machine s Operation Guide Send refer to the machine s Operation Guide Document Box Sub Address Box page 6 13 Job Box refer to the machine s Operation Guide Polling Box page 6 2...

Page 201: ...m refer to the machine s Operation Guide Date Timer Date Time page 1 10 Date Format refer to the machine s Operation Guide Time Zone page 1 10 Auto Panel Reset refer to the machine s Operation Guide A...

Page 202: ...per orientation is different from the received document The image is printed after being rotated 90 automatically 2 Received Legal size document is reduced to match Letter size paper indicates print o...

Page 203: ...y Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically 2 Folio size original is reduced to match A4 size paper indicates pri...

Page 204: ...mission 4 14 Cancel 4 14 Document Processor 1 3 DRD Reception 7 6 Duplex Print Output 5 9 E ECM Communication 2 4 3 3 E mail Notice Job Finish Notice 4 21 Reporting FAX Receipt Result 8 10 Encrypted C...

Page 205: ...ck Setup Wizard 1 7 R Received FAX Sizes and Paper Priority 11 10 11 11 Receiving Mode 5 2 9 8 Reception Date Time 5 9 Redial 3 10 Changing Retry Times 9 7 Reject Fax No Change Deletion 9 15 Registrat...

Page 206: ...D No 9 16 Prerequisites 9 10 Reception Rejection Requirements 9 11 Reception Restriction Setting 9 20 Reject FAX No 9 14 Send Restriction Setting 9 19 Unknown Number Reception 9 21 Troubleshooting 10...

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Page 208: ...First edition 2013 1 2PAGEEN100...

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