Sharp UX-238 Operation Manual Download | Manualshive

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Table of Contents

1

Installation

1

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  1
Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  2
Original Document Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  7
Loading the Fax Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  7
A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  11
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . .  14
Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  17
Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  19
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  20

2

Using the Answering Machine

22

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  22
Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . .  25
Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . .  29
Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  33
Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  36
Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  38

3

Sending Documents

46

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  46
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  48
Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  50
Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . .  52
Sending a Fax by Automatic Dialling. . . . . . . . . . . . . . . . . . . . . . . . . .  54

4

Receiving Documents

63

Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  63
Using ANRUFB. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  64
Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  64
Using TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  65

5

Making Copies

67

6

Making Telephone Calls

68

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Summary of Contents for UX-238

Page 1: ... Installation 2 Using the Answering Machine 3 Sending Documents 4 Receiving Documents 5 Making Copies 6 Making Telephone Calls 7 Special Functions 8 Option Settings 9 Printing Reports and Lists 10 Maintenance 11 Troubleshooting UX 51 UX 238 UX 258FACSIMILE ...

Page 2: ...phone socket and consult a qualified service representative if any of the following situations occur Liquid has been spilled into the machine or the machine has been exposed to rain or water The machine produces odors smoke or unusual noises The power cord is frayed or damaged The machine has been dropped or the housing damaged Do not allow anything to rest on the power cord and do not install the...

Page 3: ...at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak The socket outlet must be installed near the equipment and must be easily accessible Important This facsimil...

Page 4: ...ine 22 Recording an Outgoing Message 22 Operating the Answering Machine 25 Optional Answering Machine Settings 29 Transfer Function 33 Override Ringing 36 Remote Operations 38 3 Sending Documents 46 Transmittable Documents 46 Loading the Document 48 Resolution and Contrast 50 Sending a Fax by Normal Dialling 52 Sending a Fax by Automatic Dialling 54 4 Receiving Documents 63 Using TEL FAX Mode 63 U...

Page 5: ...sting 76 Polling Requesting a Fax Transmission 78 Timer Operations 80 8 Option Settings 82 9 Printing Reports and Lists 89 10 Maintenance 92 11 Troubleshooting 94 Problems and Solutions 94 Messages and Signals 98 Clearing Paper Jams 100 Specifications 102 Quick Reference Guide 104 ...

Page 6: ...ecklist 1 Installation Before setting up make sure you have all of the following items If any are missing contact your dealer or retailer Handset Handset lead Telephone line cord Fax paper sample roll Rapid key labels Operation manual 1 ...

Page 7: ...ay from the machine Keep the area around the machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine Connections 2 ...

Page 8: ...ends of the handset lead are identical so they will go into either socket Make sure the handset cord goes into the unmarked jack on the side of the machine Use the handset to make ordinary phone calls or to transmit and receive documents manually 1 Installation Connections 3 ...

Page 9: ...e machine does not have a power on off switch so the power is turned on and off by simply plugging or unplugging the power lead Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased from your dealer or at most telephone specialty stores Connections 4 ...

Page 10: ... is set for tone dialling If you are on a pulse only dial line you must set the fax for pulse dialling by changing Option Setting 7 This procedure is described in Chapter 8 Option Settings If you are connecting the machine to a PBX you will need to make appropriate settings for Option Setting 10 See Chapter 8 Optional settings If you intend to use a computer fax modem on the same phone line you mu...

Page 11: ...e and receive calls like any normal telephone For details on receiving faxes from the extension phone see Chapter 4 Germany We recommend that you plug a e g cordless telephone into the middle connector of the TAE wall outlet and the fax line cord into the left connector Switzerland Austria An extension phone cannot be used France The TEL SET socket is not available on the fax To connect an extensi...

Page 12: ...g faxes on a special kind of paper called thermal paper The fax s print head creates text and images by applying heat to the thermal paper Note The power must be on plug in the power cord when loading fax paper in the fax machine 1 Pull the release marked PANEL RELEASE toward you and open the operation panel 1 Installlation Loading the Fax Paper 7 ...

Page 13: ...not be possible Schutzpapier und Klebestreifen entfernen Nur UX 51 UX 238 Klebestreifen entfernen 4 Unwrap the roll of fax paper and place it in the compartment Important The roll must be placed so that the leading edge of the paper unrolls as shown The paper is only coated on one side for printing If the roll is placed backwards the paper will come out blank after printing Loading the Fax Paper 8...

Page 14: ...pening in the front of the fax Paper inlet The paper will reappear here Make sure it is aligned between the arrows on each side of the guide and then passes under the plate and out the front of the fax 6 Close the operation panel making sure it clicks into place 1 2 Zum Schließen hier drücken 1 Installlation Loading the Fax Paper 9 ...

Page 15: ... load the new roll as described above To assure a long life for your fax and obtain the best reproduction quality we recommend that you use the following Sharp fax thermal paper which is available from your dealer UX 51 238 FO 20PR THERMAL PAPER 30 m roll UX 238 258 FO 40PR THERMAL PAPER 50 m roll The use of any other paper may result in poor copy quality and excessive build up of residue on the h...

Page 16: ...T PLAY MIC PLAY SKIP DELETE REC REPEAT DIGITAL ANSWERING SYSTEM 9 10 11 8 12 13 Display This displays messages and prompts during operation and programming PANEL RELEASE Pull this release toward you to open the operation panel RECEPTION MODE key Press this key to select the reception mode An arrow in the display will point to the currently selected reception mode FUNCTION key Press this key to sel...

Page 17: ...s STOP key Press this key to stop operations before they are completed SLOW PLAY key Press this key to reduce the speed of message playback FAST PLAY key Press this key to increase the speed of message playback Number keys Use these keys to dial numbers and enter numbers and letters during number name storing procedures SPEED DIAL key Press this key to dial a 2 digit Speed Dial number REDIAL key P...

Page 18: ...fax or voice number automatically Note that you must attach the Rapid Key labels START MEMORY key Press this key to send or receive a document manually when off hook COPY HELP key When a document is in the feeder press this key to make a copy At any other time press this key to print out the Help List a quick reference guide to the operation of your fax 18 19 20 21 1 Installation A Look at the Ope...

Page 19: ...also need to set the date and time Once you enter this information it will automatically appear at the top of each fax page you send FUNCTION 3 3 key FUNCTION key STOP key START MEMORY key key 1 Press these keys The display will show ENTRY MODE 2 Press the key twice The display will show OWN NUMBER SET Entering Your Name and Fax Number 14 ...

Page 20: ...ld number 5 Press START MEMORY to enter the fax number in memory Example START MEMORY 5 5 5 2 1 4 3 The display will show ENTER YOUR NAME Cursor A dark square mark in the display that indicates where a number or letter will be entered 6 Enter your name by pressing the number keys as shown in the chart below Up to 24 characters can be entered To enter two letters in succession that require the same...

Page 21: ...RS SYMBOL At the end of the list letters particular to the language currently selected with Option Setting 13 will appear These are as follows Note Not all of the languages shown may be available for selection on your machine German Ä Ö Ü ä ö ü French à â é è ï û Swedish Å Ä Ö å ä ö Finnish Å Ä Ö å ä ö Spanish Ñ ñ á é í ó Italian é è ù ò ì à Danish Æ Ø Å æ ø å Dutch ÿ 7 Press the START MEMORY key ...

Page 22: ...age you transmit FUNCTION key STOP key START MEMORY key 1 Press these keys The display will show ENTRY MODE 2 Press the key 2 times The display will show DATE TIME SET FUNCTION 3 3 Press the START MEMORY key START MEMORY The currently set date will appear in the display 1 Installation Datum und Uhrzeit einstellen 17 ...

Page 23: ...er etc Example January 6 Enter the year four digits Example 1998 7 Enter a two digit number for the hour 00 to 23 and a two digit number for the minute 00 to 59 Example 9 25 0 1 0 5 9 0 2 5 9 9 8 1 8 Press the START MEMORY key to start the clock START MEMORY The display will show STORE JUNK 9 Press the STOP key to return to the date and time display STOP The time setting will change automatically ...

Page 24: ...make a special ringing sound to alert you to answer If it is an automatically dialled fax transmission reception will begin automatically A M mode Select this mode when you are out and want the built in answering machine to answer all calls Voice messages will be recorded and fax messages will be received automatically Setting the reception mode Press the RECEPTION MODE key until the arrow in the ...

Page 25: ...r using the UP and DOWN keys on the operation panel DOWN key UP key Speaker 1 Press the SPEAKER key SPEAKER DOWN UP 2 Press the UP or DOWN key or 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker SPEAKER Volume Adjustment 20 ...

Page 26: ...the handset is not lifted The ringer will ring once at the selected level then the date and time will reappear in the display or Display RINGER HIGH RINGER MIDDLE RINGER LOW RINGER OFF OK 2 If you selected RINGER OFF OK press the START MEMORY key START MEMORY 1 Installation Volume Adjustment 21 ...

Page 27: ...ssage or send a fax The answering machine has a general message box and three personal message boxes To use the answering machine you must record an OGM for the general box To use a personal box you must record an OGM for that box Example of an OGM for the general box Hello this is the Jones family We are not at home right now If you would like to leave a general message please speak after the bee...

Page 28: ...Chapter START MEMORY 5 Pick up the handset press the START MEMORY key and speak into the handset The general outgoing message can be up to 60 seconds long A personal outgoing message can be up to 30 seconds long While recording the display will show the time remaining to record 6 When finished replace the handset or press the STOP key If your message exceeds the time limit or more than 6 seconds o...

Page 29: ...hen press the PLAY SKIP key to listen to it or the DELETE to erase it To return to the date and time display press the STOP key twice Note that the general outgoing message cannot be erased If you need to change it simply repeat the recording procedure Note If an extension phone is connected to the UX 238 51 an outgoing message cannot be recorded played or deleted while the extension phone is bein...

Page 30: ...he passcode 1 Press these keys The display will show BOX PASSCODE 2 Press 1 to enter a passcode or 2 to clear a previously programmed passcode 3 Enter the number of the box for which you want to program or clear a passcode by pressing the appropriate numeric key If you are clearing a passcode go to Step 5 4 Enter a 3 digit passcode by pressing the number keys 5 Press the START MEMORY key and then ...

Page 31: ...will be printed out after message playback If the caller wants to send a fax to a personal box they should enter the number of the box 1 for Box 1 2 for Box 2 or 3 for Box 3 by pressing the appropriate key on their telephone before the beep The outgoing message for the selected box will play and the caller can then press their Start key to send a fax Follow the steps below to turn the Fax box func...

Page 32: ...mum of 4 minutes to leave a message If desired you can change this setting to 15 30 or 60 seconds 1 Press these keys STOP The display will show A M SETTINGS 2 Press these keys The display will show ICM RECORD TIME 3 Press a numeric key to select the desired ICM recording time 1 15 seconds 2 30 seconds 3 60 seconds 4 Press the STOP key FUNCTION 0 3 1 2 Optional Answering Machine Settings 31 ...

Page 33: ...d then erase them see Remote Operations in this chapter Automatic fax reception YES The reception mode will switch to FAX mode allowing the UX 238 51 to continue to receive faxes automatically without broadcasting an OGM on answering With this setting you can still use the remote commands to listen to your messages and erase the message memory see Remote Operations in this chapter Automatic fax re...

Page 34: ...can also perform any of the remote operations described in Remote Operations in this chapter Note When you hang up after a transfer call the UX 238 51 will not immediately resume normal operation If you want the UX 238 51 to accept calls immediately after a transfer call enter twice before hanging up if you want to hang up during message playback first enter 0 and to stop playback then enter twice...

Page 35: ...RY Example Recording the transfer message The transfer message plays when you answer the telephone and informs you that the call is a transfer call It can be up to 15 seconds long To record a transfer message follow the steps described in Recording an Outgoing Message in this chapter The following is an example Hello This is a transfer call for YOUR NAME Enter your remote code number now Transfer ...

Page 36: ...display will show TRANSFER FUNC 3 Press 1 to turn the Transfer function on or 2 to turn it off If you pressed 2 go to Step 5 4 Enter the number of the box for which you want the Transfer function to operate for the General Box enter 0 5 Press the STOP key 0 FUNCTION 1 2 1 or Example 2 Answering Machine Transfer Function 35 ...

Page 37: ... code To override the answering machine your callers must enter a 3 digit override code from their telephone This code has been set to 009 at the factory If you want to change it press the panel keys as shown below Important Make sure the override code is different from the remote code or any passcodes programmed for boxes 1 Press these keys The display will show A M SETTINGS 2 Press these keys Th...

Page 38: ...the override code and by pressing the appropriate keys on their telephone If an incorrect code is entered the caller will hear four beeps He or she must re enter the correct code within 60 seconds or the line will be disconnected 3 The UX 238 51 will make a special ringing sound Pick up the handset to answer the call Note that an extension telephone connected to the same line will not ring If you ...

Page 39: ...nd it is used to access all boxes which do not have passcodes This prevents unauthorized people from listening to your messages You can use any 3 digit number as the remote code number The remote code number has been set to 001 at the factory If you want to change it press the panel keys as shown below 1 Press these keys 0 FUNCTION The display will show A M SETTINGS 2 Press these keys The display ...

Page 40: ...can simply hang up before it answers saving yourself the cost of that call If you do not want to use the Toll Saver function you can turn it off by following the steps below In this case the UX 238 51 will answer after the number of rings set with Option Setting 3 see Chapter 8 the ring setting for FAX reception mode 1 Press these keys 0 FUNCTION The display will show A M SETTINGS 2 Press these ke...

Page 41: ...he UX 238 51 from a touch tone telephone When your outgoing message begins press the key on the telephone You will hear a short beep and the outgoing message will stop 2 Enter the number of the box you want to listen to If you want to listen to the General Box skip this step 3 Enter the box s passcode or your remote code number if the box does not have a passcode When finished press on the telepho...

Page 42: ...previous message press 2 and within the first 3 seconds of the current message Skip forward To skip forward to the next message press 5 and on the telephone Stop To stop playback press 0 and on the telephone After this you can enter any of the commands described in the following section Other remote operations Play new messages To listen to only your new messages first stop playback by pressing 0 ...

Page 43: ...new calls for one or two minutes after you hang up unless you first press twice Comments When a remote command is accepted by the machine you will hear one beep If an incorrect command is entered you will hear four beeps In the latter case re enter the correct command When entering a command do not pause longer than 10 seconds between each digit If you do a 4 beep error signal will be issued and t...

Page 44: ... pressing the keys as follows A M mode 8 1 and FAX mode 8 2 and TEL mode 8 3 and TEL FAX mode 8 4 and Recording a new outgoing message Note A new outgoing message can only be recorded for the box you selected at the beginning of the remote operation procedure 1 Press 4 and on the telephone 2 When you hear a short beep speak into the telephone to record the new message The message including the gen...

Page 45: ...r the new telephone number When finished press To insert a pause between any two digits of the number press Recording a new transfer message 1 Press 9 3 and on the telephone 1 9 0 9 1 2 When you hear a short beep speak into the telephone to record the new message The time for the transfer message is fixed at 15 seconds After 15 seconds or earlier if the machine detects silence after you finish spe...

Page 46: ... played back when messages in that box are listened to 1 Press and on the telephone 2 When you hear a short beep speak into the telephone to record the memo 3 When you are finished press 0 and If the UX 238 51 detects a certain period of silence it will stop recording automatically 0 2 Answering Machine Remote Operations 45 ...

Page 47: ... feeder depend on whether you load one page at a time or several pages at once Loading one page at a time Minimum size Maximum size Minimum weight Maximum weight Loading several pages at once Minimum size Maximum size Minimum weight Maximum weight 140 mm 148 mm 216 mm 600 mm 52 g m 157 g m 52 g m 80 g m 140 mm 148 mm 297 mm 216 mm 46 ...

Page 48: ...g fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the minimum size carbon backed or easily smudged should be photocopied and the copy loaded in the feeder 4 mm 4 mm 3 Sending Docum...

Page 49: ... which must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first The feeder will draw the leading edge of the document into ...

Page 50: ...t Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Pull the release marked PANEL RELEASE toward you and open the operation panel 2 Remove the document 3 Close the operation panel making sure it clicks into place Click 3 Sending Documents Loading the Document 49 ...

Page 51: ...etting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE UX 238 only Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original will be reproduced in 64 shades UX 51 16 shades of grey Note In order to transmit in FEIN or ...

Page 52: ...n the display The first time you move through the list of resolution settings the contrast setting AUTOM will appear next to each resolution setting The second time you move through the list the contrast setting DUNKEL will appear RESOLUTION Display STANDARD AUTOM FEIN AUTOM SUPERFEIN AUTOM HALBTON AUTOM STANDARD DUNKEL FEIN DUNKEL SUPERFEIN DUNKEL HALBTON DUNKEL 3 Sending Documents Resolution and...

Page 53: ... the handset to talk Normal Dialling allows you to listen to the line and make sure the other fax machine is responding 1 Load the document s The display will show SENDEBEREIT 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 SPEAKER or Set the resolution and or contrast if desired 2 Pick up the handset or press the SPEAKER key Listen for the dial tone 3 Dial the number of the receiving machine ...

Page 54: ...ced high pitched tone that the receiving machine sends to the transmitting machine to indicate that it is ready to receive 5 When you hear the reception tone press the START MEMORY key Replace the handset if you used it When transmission is completed the fax will beep once Using the REDIAL key You can press the REDIAL key to redial the last number dialled To send a document proceed from Step 4 of ...

Page 55: ...one number you select a 2 digit Speed Dial number for it 30 Speed Dial numbers UX 51 20 are available 1 1 01 START MEMORY SPEED DIAL Speed Dial numbers 01 through 10 are for Rapid Key one touch Dialling Speed Dial numbers 11 through 30 UX 51 11 through 20 are for dialling with the SPEED DIAL key SPEED DIAL key Rapid keys Attach each strip of Rapid Key labels between the Rapid Keys When you store a...

Page 56: ...sing the number keys max of 32 digits including pauses Note A space cannot be entered Press the SPEED DIAL key to clear a mistake If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row If you are on a PBX do not enter the access code for the public line If the numb...

Page 57: ...r or press STOP to exit If the number will be used for Rapid Key Dialling you can write the name on the appropriate Rapid Key label Step 3 or START MEMORY STOP Storing area codes and access codes You can also store an area code or access code in a Rapid Key or Speed Dial number To use this number to dial see Chain Dialing in Chapter 5 Making Telephone Calls Note An area code or access code stored ...

Page 58: ...ake changes in Step 3 and then change the number and or name when they appear in the display Steps 4 and 6 respectively A lithium battery keeps automatic dialling numbers in memory The machine uses a lithium battery to keep automatic dialing numbers and other programmed data in memory when the power is turned off Battery power is consumed primarily when the power is off With the power kept continu...

Page 59: ...on and or contrast if desired RESOLUTION 2 Press the Rapid Key corresponding to the desired Speed Dial number The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect press the STOP key The document will be automatically transmitted once the connection is made 01 03 02 04 06 Example To dial Speed Dial number 03 p...

Page 60: ...SOLUTION 2 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys To enter numbers 1 through 9 first enter 0 and then the number SPEED DIAL 2 0 Example 3 Check the display If the name or number shown is correct press the START MEMORY key If not press the STOP key and then repeat Step 2 START MEMORY 3 Sending Documents Sending a Fax by Automatic ...

Page 61: ...DEBEREIT Set the resolution and or contrast if desired RESOLUTION 2 Enter the number of the receiving machine by pressing the numeric keys If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 3 Check the display...

Page 62: ...OLUTION 2 Press the SEARCH R key SEARCH R 3 Enter the first letter of the stored name by pressing the appropriate number key the key which corresponds to the required letter one or more times until the letter appears in the display If the name begins with a special character or number press 1 If you don t remember the first letter go to Step 4 you will scroll through the list from the beginning If...

Page 63: ...mbers have been stored at all NO DATA will appear or START MEMORY 5 Press the START MEMORY key The document will be automatically transmitted once the connection is made Automatic redialling If you use automatic dialling including Direct Keypad Dialling and the line is busy the machine will automatically redial the number Up to 2 redialling attempts will be made at intervals of 2 5 minutes To stop...

Page 64: ...f the incoming document If your fax doesn t detect a fax tone this means that the call is a voice call or manually dialled fax it will make a ringing sound called pseudo ringing for 15 seconds to alert you to answer If you don t answer within this time your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire Comments Only the fax will aler...

Page 65: ... points to FAX When the reception mode is set to FAX the machine will automatically answer all calls on 1 rings and receive incoming faxes 1 rings Fax reception RECEPTION MODE You can change the number of rings on which the machine answers calls by changing Option Setting 3 See Chapter 8 Option Settings If you pick up the handset before the machine answers you can talk to the other party and or re...

Page 66: ...e rings 2 If you hear a fax tone wait until the display shows EMPFANGEN and then replace the handset Beep START MEMORY EMPFANGEN Note If you have set Option Setting 11 Fax signal receive to NEIN press the START MEMORY key to begin reception 3 If the other party first talks and then wants to send a fax press the START MEMORY key after speaking press your START MEMORY key before the sender presses t...

Page 67: ...feeder If you have set Option Setting 11 to NEIN and hear a fax tone when you answer the extension phone you must press 5 and if you are on a tone dial phone or walk over to the fax pick up the handset and press the START MEMORY key if you are on a pulse dial only phone The code used to activate fax reception from a tone dial extension phone 5 can be changed if desired See Option Setting 4 Tel Fax...

Page 68: ...esolution and or contrast if desired The default setting for copying is FINE COPY HELP 2 Press the COPY HELP key Incoming calls during copying The fax goes into manual reception mode during copying so if a call comes in at this time pick up the handset to answer To receive a document press the START MEMORY key after copying is finished If you want to begin reception immediately press the STOP key ...

Page 69: ...Enter the full telephone number with the numeric keys Rapid Key Dialling Press the appropriate Rapid Key Speed Dialling Press the SPEED DIAL key and enter the 2 digit Speed Dial number with the numeric keys 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 3 Speak with the other party when they answer If you pressed the SPEAKER key pick up the handset to talk Comments While the handset of the fa...

Page 70: ...g in Chapter 3 then pick up the handset or press the SPEAKER key The number will be dialled automatically do not press the START MEMORY key Redial The last number called can be redialled by pressing the REDIAL key it is not necessary to pick up the handset or press the SPEAKER key When the other party answers pick up the handset to talk Issuing tone signals If you are on a pulse dial line you can ...

Page 71: ...ettings Making enquiry calls 1 During the telephone conversation press the SEARCH R key This puts the other party on hold 2 When you hear the dial tone dial the number of the third party for the enquiry call 3 When you have finished the enquiry call you will be automatically returned to the original caller as soon as the third party hangs up Transferring calls 1 During the telephone conversation p...

Page 72: ...ntered in the Anti Junk Number List To clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as described in Chapter 9 1 Press the keys shown at right JUNK FAX MODE will appear in the display 2 Press 1 to store a number in the Anti Junk Number List or 2 to clear a number from the l...

Page 73: ...er you want to block max of 20 digits Example 5 Press the START MEMORY key 6 Return to Step 3 to enter or clear another number or press STOP to exit Step 3 or 5 5 5 3 2 1 4 STOP START MEMORY Blocking Reception of Unwanted Faxes 72 ...

Page 74: ...documents from memory With this function the original document is scanned immediately stored in memory and then transmitted once the connection to the receiving machine is made This is convenient when transmitting to places where the line is often busy as it saves you from waiting to collect the original document and frees the feeder for other operations Only one memory transmission can be set at ...

Page 75: ... begins Afterwards the document is cleared from memory and your fax returns to standby mode If the memory becomes full If the memory becomes full while the document is being scanned MEMORY IS FULL will appear in the display Press the START MEMORY key if you want to transmit the pages which have been stored up to that point in memory The remaining pages will be ejected from the feeder After transmi...

Page 76: ... fax runs out of paper or the paper jams When you have received a document in memory FAX RX IN MEMORY will appear in the display alternating with OUT OF PAPER or PAPER JAMMED When you add paper or clear the paper jam the stored documents will automatically be printed out 7 Special Functions Memory 75 ...

Page 77: ...eys or Speed Dial numbers to dial the numbers of the receiving machines 1 Load the document s 2 Press the START MEMORY key and then 2 3 Dial the receiving machines by using one or both of the following methods a maximum of 10 stations can be selected Enter one or more Speed Dial numbers by pressing the numeric keys Press one or more Rapid Keys START MEMORY 4 Press the START MEMORY key Set the reso...

Page 78: ...is automatically printed out after Broadcasting is completed Check the Note column of the report to see if any of the locations are marked Busy or have a communication error code If so send the document to those locations again START MEMORY 7 Special Functions Broadcasting 77 ...

Page 79: ...13 as described in Chapter 8 Option Settings Note that when Rapid Key 10 POLL is set as a polling key it cannot be used for Rapid Key Dialling Requesting transmission Note Rapid Dial Keys cannot be used for polling To dial a Rapid Dial location press the SPEED DIAL key and then enter the 2 digit number corresponding to the Rapid Key 1 Dial the fax machine you want to poll using one of the followin...

Page 80: ...2 Press Rapid Key 10 POLL If you used the handset replace it when POLLING appears in the display Reception will begin 10 POLL 7 Special Functions Polling Requesting a Fax Transmission 79 ...

Page 81: ...one rates without having to be there when the operation is performed Note Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation 1 Press the keys shown at right TIMER MODUS will appear in the display 1 FUNCTION 2 Press to set a transmission operation SENDEN or to set a polling operation ABRUF FUNKTION or 3 Press 1 to select EING 4 Enter the time at which you w...

Page 82: ...tion load the document in the feeder sometime before the specified time of transmission 0 5 START MEMORY START MEMORY RESOLUTION STOP To cancel an operation If you need to cancel an operation after it has been set follow the steps below 1 Press the keys shown at right TIMER MODUS will appear in the display 2 Press to cancel a transmission operation or to cancel a polling operation or 3 Press 2 to ...

Page 83: ...setting is not made with the RESOLUTION key for transmitting documents Press 1 YES to set the default resolution to FINE or 2 NO to set it to STANDARD Initial setting 2 FUNCTION 4 STOP FUNCTION 4 Display will show GRUNDEINST FEIN 2 1 JA NEIN or GRAUSTUFENANZAHL Setting 2 GREY SCALE SETTING UX 238 Only This sets the grey scale used for the HALF TONE resolution setting Press 1 for 16 levels this giv...

Page 84: ...nter a number from 1 to 5 TEL FAX FERNNR Setting 4 TEL FAX REMOTE NUMBER TRANSFER CODE If you hear a fax tone when you answer a call on a tone dial extension phone connected to the same line as the fax you can make the fax begin reception by pressing 5 and on the phone Use this setting if you want to use a number other than 5 to begin fax reception You can enter any number from 0 to 9 Initial sett...

Page 85: ...isplay shows FERNNUMMER STOP 2 JA NEIN or ÜBERTR BERICHT 1 Setting 6 TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report Enter a number from 1 to 4 as follows 1 EINZELBERICHT A report will be printed after each transmission reception or error 2 FEHL TMR SP A report will be printed after an error or a timer operation 3 SENDEBERICHT A report will be printed ...

Page 86: ...LS or RUFDAUER Setting 8 PSEUDO RINGING DURATION This sets the duration of pseudo ringing when the reception mode is set to TEL FAX Enter a number from 1 to 4 as follows 1 15 SEC 15 seconds 2 30 SEC 30 seconds 3 60 SEC 60 seconds 4 120 SEC 120 seconds Initial setting 1 STOP FUNCTION 4 Press until display shows RUFDAUER Enter a number from 1 to 4 SPRACHWAHL 8 Optionale Einstellungen Optionale Einst...

Page 87: ... CONNECTION Press 1 YES if the machine is connected to a PBX Press 2 NO if it is connected to a regular public line Initial setting 2 FUNCTION 4 Press until display shows NEBENSTELLE 2 1 JA NEIN or If you select 1 Setting 10 2 will subsequently appear in the display If you select 2 Setting 11 will appear Setting 10 2 PBX TYPE Press 1 if you are on a normal PBX line Press 2 if your PBX line is an I...

Page 88: ...ter your PBX ID number maximum of 3 digits Press the START key when finished Initial Setting 0 Note The ID number is automatically dialled for access to the public line when Rapid Key or Speed Dialling is used Do not store it as part of the number when storing a Rapid Key or Speed Dialling number Setting 10 5 REGISTER RECALL This sets the recall mode used for special functions of some PTT s e g Ge...

Page 89: ...FUNCTION 4 Press until display shows FAX SIGNAL EMPF STOP 2 1 JA NEIN or FREMDFAXNR PRÜ Setting 12 JUNK NUMBER CHECK Press 1 to prevent reception from fax numbers entered in the Anti Junk Number List Press 2 to allow reception from all numbers Initial setting 2 FUNCTION 4 Press until display shows FREMDFAXNR PRÜ STOP 2 1 JA NEIN or ABRUF Setting 13 POLLING Press 1 if you want to use Rapid Key 10 A...

Page 90: ...ax automatically print out a report on transactions after they are made The lists and the report are described below Printing a list 1 Press these keys FUNCTION 2 START MEMORY The display will show AUSDRUCKE 2 Press the key or the key until the desired list appears in the display or 3 Press the START key 9 Printing Reports and Lists 89 ...

Page 91: ...pear for example G3 SEITEN Number of pages transmitted or received ANM OK Transmission reception was normal AUSFALL A power failure occurred If you have power and the problem persists try a different outlet If necessary have an electrician check your power lines PAP STAU A problem with the paper or original document occurred Make sure thepaperordocumentisloaded properly Makesurethe operation panel...

Page 92: ...ion Setting List This list shows the current status of the option settings Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function A M Program List This list shows the settings and codes programmed for the answering machine Message List This list shows information about the messages currently recorded in the answering machine including the date and time of reco...

Page 93: ...ion panel pull the release marked PANEL RELEASE toward you and remove the fax paper Wipe the print head with a soft cloth dampened with denatured alcohol Print head Caution Do not use benzene or thinner Avoid touching the print head with hard objects The print head may be hot if your fax machine has just received a large number of documents If this is the case allow the print head to cool prior to...

Page 94: ...loth Make sure that all dirt and stains such as correcting fluid are removed as dirt and stains will cause vertical lines on transmitted images and copies Adhesive cellophane tape is useful for removal of debris from the rollers Document rollers Scanning glass The housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These solvents may da...

Page 95: ...ists check the following Check the hookup The cord from the TEL LINE socket to the wall socket should be no longer than six feet Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting your fax to a different telephone line If the problem sti...

Page 96: ...ed into the TEL LINE socket and not the TEL SET socket If the receiving machine is in manual mode with no attendant reception will not be possible If the receiving machine is not a Sharp model make sure it is G3 compatible Check the display for error messages Pick up the handset and check for a dial tone Call the receiving machine by normal manual dialling and confirm its response Nothing is print...

Page 97: ...aint Make sure that you are using the recommended fax paper See Loading the Fax Paper in Chapter 1 Ask the other party to send higher contrast documents If the contrast is still too low your fax may have a problem Make a copy to check it Received images are distorted Noise on the telephone line may cause distortion Have the other party try sending the document again The print head may be dirty See...

Page 98: ...nd then plug it back in several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable documents in Chapter 3 Voice calls taken on an extension phone are interrupted by the fax The fax may interrupt during a voice call if the reception mode is set to ANRUFB To prevent interruption on a tone dial extension phone...

Page 99: ...handset or attempt transmission at this time as this will interrupt the conversation on the extension phone KEINE DATEN This appears if you attempt to search for an automatic dialling number when none have been stored KEINE NR GESP You have tried to dial or clear a Rapid Key or Speed Dial number that hasn t been programmed a full number hasn t been assigned to it KEIN PAPIER You have run out of fa...

Page 100: ...r to search for an automatic dialling number or press STOP to return to the data and time display See Using the ALPHAWAHL R key in Sending a Fax by Automatic Dialling in Chapter 2 _ SEITEN GESAMT Number of pages transmitted received or copied OGM NOT RECORDED The reception mode cannot be set to A M because a general outgoing message has not been recorded To record a general outgoing message see Re...

Page 101: ...MORY key If it doesn t feed out remove it as follows Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Pull the release marked PANEL RELEASE toward you and open the operation panel 2 Remove the document Clearing jammed fax paper 1 Pull the release marked PANEL RELEASE toward you and open the operation panel Clearing Paper Jams 100 ...

Page 102: ... paper loading given in Loading the Fax Paper in Chapter 1 If the display still shows PAPIERSTAU UX 238 only If the display still shows PAPIERSTAU after you press the START MEMORY key in Step 2 above the cutter is still engaged in the cutting position To open the cutter turn the fax up on its rear end and insert any long rod like object with a flat or blunt end into the hole marked CUTTER RESET Co...

Page 103: ...ic document feeder 10 sheets max Paper cutting method UX 51 238 Tear off by hand UX 258 Automatic cutter Modem speed 9600 bps with automatic fallback to 7200 4800 or 2400 bps Transmission time Approx 15 seconds Sharp special mode Display 16 digit LCD display Reception modes FAX TEL TEL FAX A M Resolution Horizontal 8 lines mm Vertical Standard 3 85 lines mm Fine Halftone 7 7 lines mm Super fine tr...

Page 104: ...Dark selectable Copy function Standard Telephone function Standard Cannot be used for incoming outgoing if power fails Power requirements 220 230 V AC 50 Hz Operating temperature 5 to 35 C Humidity Maximum 85 Power consumption Stand by 5 0 W Maximum 100 W Dimensions Width 308 mm Depth 256 mm Height 138 mm Weight UX 51 238 Approx 2 5 kg UX 258 Approx 2 6 kg As a part of our policy of continuous imp...

Page 105: ...ON RESOLUTION RESOLUTION RESOLUTION Using the answering machine Recording an outgoing message Listening to received messages Erasing received message Press a numeric key to select a box 0 General Box 1 Box 1 2 Box 2 3 Box 3 4 Transfer outgoing message Press the REC MEMO key and then speak facing the handset cradle at a distance of about 30 cm do not lift the handset When finished press STOP For a ...

Page 106: ...Fax Box 30 ICM Confirmation 28 On A M Failure 32 Box Passcode 29 Timer Mode Send Mode 80 Poll Mode 80 Listing Mode Activity Report 90 Timer List 91 Telephone Number List 91 Passcode List 91 Option Setting List 91 Anti Junk Fax Number List 91 A M Program List 91 Message List 91 Help list 91 Entry Mode Fax Tel Numbers for Auto Dialling 54 Own Number and Name Set 14 Date and Time Set 17 Store Junk Fa...

Page 107: ...amburg Germany Phone 040 2376 0 SHARP ELECTRONICS SCHWEIZ AG Langenwiesenstrasse 7 8108 Dällikon Switzerland Phone 01 846 6111 SHARP ELECTRONICS GES M B H Handelskai 342 1020 Wien Austria Phone 0222 72 719 0 SHARP CORPORATION GEDRUCKT IN SPAIN TINSG XHZZ ...

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