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7
Handling unbalanced accounts
When the sum of the cleared transactions does not equal
the difference between the START BAL and the END BAL
amounts, this means that the account is out of balance and
the account’s transactions have not been correctly
reconciled. The Organizer indicates this has occurred, but it
is up to the user to locate and rectify the cause of the
problem.
If a difference was detected:
A warning message is displayed to informing the user of the
problem, together with the amount of the discrepancy.
1.
Press
ENTER
to proceed with checking the problem.
2.
Select the desired option and press
ENTER
:
POSTPONE – returns to the account’s index view. All
transactions are displayed. The Balancing operation is
terminated.
RETURN TO BALANCING – returns the user to the
account Index view to recheck the CLEARED transactions.
ADJUST BALANCE - the Organizer asks for confirmation
that an adjustment transaction should be created. The
PAYEE of the account is given as <ADJUSTMENT>, and
the amount necessary to balance the account is shown in
the AMOUNT field.
3.
Press
Y
to proceed with creating this special
transaction to balance the account (or
N
to reselect
an option from the list in step 2 above).
☞
When the adjustment transaction is created, all other
fields in the transaction are blank, except for: DATE =
(today’s date), ACCOUNT = (currently selected
account), TYPE = (depends on whether the amount is
credit or debit), CLEARED = “R”.
A final message appears asking the user to confirm to
creation of the adjustment transaction.
4.
Press
Y
to proceed with creating this transaction to
balance the account (or
N
to reselect an option
from the list in step 2 above).
The adjustment transaction is created automatically. A
message of congratulations appears, informing the user
that the account is now balanced.
5.
Press
ENTER
to acknowledge this message.
The display returns to the Index view for the account. All
transactions which were marked as CLEARED (C) are now
marked as RECONCILED (R), indicating that they have
been reconciled. The account balancing process is now
complete.
