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Document filing

Document filing

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The document filing function is used to store the document or print image
on the hard drive when performing a copy, print, or other job. A stored file
can be called up and used whenever needed.
This section introduces several of the document filing functions.
The printer expansion kit with hard drive is required to use this function.

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DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

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QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . 90

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APPENDING INFORMATION WHEN STORING A
FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

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SAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . . 93

X

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . 94

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Summary of Contents for MX-M363U

Page 1: ...n Scanning Using the scan function Document filing Storing jobs as files on the hard drive System settings Configuring settings to make the machine easier to use Troubleshooting Frequently asked questions and how to clear paper misfeeds MX M363U MX M453U MX M503U DIGITAL MULTIFUNCTIONAL SYSTEM Quick Start Guide Quick Start Guide Quick Start Guide Keep this manual close at hand for reference whenev...

Page 2: ...ettings System settings page 95 Frequently asked questions and how to clear paper misfeeds Troubleshooting page 101 This manual provides easy to understand explanations of the functions of the machine in a single manual The explanations in this manual focus on frequently used functions For special functions troubleshooting and detailed procedures for using the machine see the manuals in PDF format...

Page 3: ... INTERNET FAX DOCUMENT FILING SYSTEM SETTINGS TROUBLESHOOTING For detailed information To view the Operation Guide in PDF format Adobe Reader or Acrobat Reader of Adobe Systems Incorporated is required Adobe Reader can be downloaded from the following URL http www adobe com Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide in PDF format The ...

Page 4: ...the page with the key and touch the NIC Page key The IP address is shown in the list that is printed SYSTEM SETTINGS System Settings Total Count Default Settings List Print User Address Control Fax Data Receive Forward Document Filing Control USB Device Check Paper Tray Settings Printer Condition Settings Admin Password Exit System Settings List Print User All Custom Setting List Printer Test Page...

Page 5: ...puter that is connected to the same network as the machine and enter the IP address of the machine Recommended Web browsers Internet Explorer 6 0 or higher Windows Netscape Navigator 9 Windows Firefox 2 0 or higher Windows Safari 1 5 or higher Macintosh The Web page will appear The machine settings may require that user authentication be performed in order to open the Web page Please ask the admin...

Page 6: ...nt Feeder 24 COPYING ON SPECIAL PAPER Bypass Copy 25 SELECTING THE EXPOSURE AND IMAGE TYPE 27 FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection 28 ENLARGEMENT REDUCTION Preset Ratios Zoom 29 INTERRUPTING A COPY RUN Interrupt Copy 30 STORING COPY OPERATIONS Job Programs 31 SPECIAL MODES 33 SELECTING A SPECIAL MODE 34 CONVENIENT COPY FUNCTIONS 35 PRINTING 42 CANCELLING PRINTING AT THE MA...

Page 7: ...n 64 SPECIAL FAX MODES 66 SELECTING A SPECIAL MODE 67 CONVENIENT FAX FUNCTIONS 68 NETWORK SCANNER FUNCTION 72 BASE SCREEN OF SCAN MODE 73 SCANNING AN ORIGINAL 74 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE 75 CHANGING THE RESOLUTION 76 CHANGING THE FILE FORMAT 77 STORING A DESTINATION 78 CONVENIENT TRANSMISSION METHODS 80 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS Broadcast Transmission 82 ...

Page 8: ... APPENDING INFORMATION WHEN STORING A FILE File 91 SAVING A DOCUMENT ONLY Scan to HDD 93 PRINTING A SAVED FILE 94 SYSTEM SETTINGS 96 SYSTEM SETTINGS MENU 98 FREQUENTLY ASKED QUESTIONS 102 REMOVING MISFEEDS 106 Document filing System settings Troubleshooting ...

Page 9: ...chine including the names and functions of the parts of the machine and its peripheral devices and the procedures for placing originals and loading paper X PART NAMES AND FUNCTIONS 8 X OPERATION PANEL 10 X USING THE TOUCH PANEL 12 X USER AUTHENTICATION 13 X PLACING ORIGINALS 14 X CHANGING PAPER IN A TRAY 15 ...

Page 10: ...an be used to staple output 7 Punch module This is used to punch holes in output 8 Tray 1 Tray 2 Up to 500 sheets of paper 80 g m2 21 lbs can be loaded in each tray 9 Tray 3 when a stand 1 x 500 sheet paper drawer or stand 2 x 500 sheet paper drawer is installed This holds paper Up to 500 sheets 80 g m2 21 lbs of paper can be loaded 10 Tray 4 when a stand 2 x 500 sheet paper drawer is installed Th...

Page 11: ...r Open to replace a toner cartridge 16 Bypass tray Special types of paper can be fed from the bypass tray 17 Exit tray unit right tray When installed output can be delivered to this tray 18 USB connector type A This is used to connect a USB memory or other USB device to the machine Peripheral device For more information see PERIPHERAL DEVICES in 1 BEFORE USING THE MACHINE in the Operation Guide So...

Page 12: ... selected key lights up DOCUMENT FILING key When you wish to print or send a file stored on the hard drive press this key to select document filing mode IMAGE SEND key When you wish to use the scan or fax functions press this key to select network scanner fax mode LINE indicator This lights up during transmission or reception in fax mode The indicator also lights up during transmission in scan mod...

Page 13: ...s this key to use a job program when using the copier function When using the fax function press this key to dial using a program Use this key to activate power save mode The POWER SAVE key blinks when the machine is in power save mode This key is also used to deactivate power save mode START key Use this key to copy or scan an original This key is also used to send a fax in fax mode This indicato...

Page 14: ...base screen This indicates that an original has been placed in the automatic document feeder The size of the original appears automatically This appears when one or more special modes are selected Touch the icon to check what modes are selected Advanced settings are grouped here You can have frequently used touch keys displayed as shortcuts in this position Settings related to output are generally...

Page 15: ...machine How to log out You can log out from any mode of the machine by pressing the LOGOUT key However note that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the LOGOUT key functions as a numeric key at this time If a preset duration of time elapses after the machine is last used the auto clear function will activate When auto clear activates logout au...

Page 16: ...hed when closing the automatic document feeder After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner Place the originals face up with the edges aligned evenly The indicator line indicates approximately how many originals can be placed The placed originals must not be higher than this ...

Page 17: ...ray Trays 1 to 4 Load the paper with the print side face up However if the paper type is Pre Printed or Letter Head load the paper with the print side face down Bypass tray and tray 5 Load the paper with the print side face down However if the paper type is Pre Printed or Letter Head load the paper with the print side face up If Disabling of Duplex is enabled in the system settings administrator l...

Page 18: ...n below Gently pull out the paper tray If paper remains in the tray remove it Insert the paper with the print side face up Fan the paper well before inserting it Otherwise multiple sheets may feed at once and cause a misfeed Insert the paper and then gently push the tray into the machine Move the two guides on the tray For example move the guides from B4 8 1 2 x 14 to A4 8 1 2 x 11 Indicator line ...

Page 19: ...System Settings Total Count Paper Tray Settings Printer Condition Settings Default Settings Address Control Document Filing Control Fax Data Receive Forward List Print User USB Device Check Exit System Settings Paper Tray Settings Auto Tray Switching Tray Settings Paper Type Registration OK System Settings Paper Tray Settings Tray 1 Print Copy Fax I Fax Doc Filing Type Size Plain Auto AB OK 1 6 Fi...

Page 20: ...loaded in other trays can be loaded in the bypass tray For detailed information on the bypass tray see LOADING PAPER IN THE BYPASS TRAY in 1 BEFORE USING THE MACHINE in the Operation Guide When loading A3W A3 or B4 size paper pull out the tray extension The maximum number of sheets that can be loaded in the bypass tray is approximately 100 for plain paper and approximately 20 for envelopes The sid...

Page 21: ...he paper well before inserting it Otherwise multiple sheets may feed at once and cause a misfeed Insert the paper and then gently push the tray into the machine Indicator line The indicator line indicates the maximum height of the paper that can be loaded in the tray When loading paper make sure that the stack is not higher than the indicator line Do not load as shown below ...

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Page 23: ... MAKING COPIES 23 X 2 SIDED COPYING Automatic Document Feeder 24 X COPYING ON SPECIAL PAPER Bypass Copy 25 X SELECTING THE EXPOSURE AND IMAGE TYPE 27 X FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection 28 X ENLARGEMENT REDUCTION Preset Ratios Zoom 29 X INTERRUPTING A COPY RUN Interrupt Copy 30 X STORING COPY OPERATIONS Job Programs 31 X SPECIAL MODES 33 X SELECTING A SPECIAL MODE 34 X ...

Page 24: ...iginal When the original size is set manually the display shows Manual When an original is not placed nothing appears 7 Paper select display This shows the size of paper loaded in each tray and the amount of paper remaining The selected tray is highlighted For the bypass tray the paper type appears above the paper size 8 Number of copies display This shows the number of copies set 9 2 Sided Copy k...

Page 25: ...ace the original with the side to be scanned face down 3 Set the number of copies and then press the START key 1 sided original 1 sided copy Ready to scan for copy 2 Sided Copy 0 Output Special Modes File Quick File 2 3 4 1 Auto Exposure 100 Copy Ratio Job Detail Settings Plain A4R B4 A3 A4 A4 COPY The side to be scanned must be face up Cancel copying Cancel scanning Correct sets ...

Page 26: ...ginals 2 Select settings in the touch panel 1 Touch the 2 Sided Copy key 2 Touch the 1 Sided to 2 Sided key 3 Touch the OK key 3 Set the number of copies and then press the START key 1 sided original 2 sided copy The side to be scanned must be face up Ready to scan for copy 2 Sided Copy Original 0 Output Special Modes File Quick File 2 3 4 1 Auto Exposure 100 Copy Ratio Job Detail Settings 2 Sided...

Page 27: ...he paper type key of the bypass tray Here the Plain key has been touched 4 Touch the Heavy Paper key Original Copy on heavy paper The side to be scanned must be face up The side to be copied on must be face down Paper Select OK Plain Plain Plain Plain Plain 2 Sided Copy Output Special Modes File Quick File Auto Exposure 100 Copy Ratio Job Detail Settings Plain A4 Auto Original Paper Select Special...

Page 28: ...tray 5 large capacity tray Paper Select OK Pre Printed 2 3 4 Heavy paper Plain Plain Plain Copy Mode Bypass Tray Type Size Setting Type Heavy Paper Manual OK Type 2 3 1 Plain Size A3W A3 A4 A4R A5R B4 B5 B5R 216x330 8 x13 11x17 8 x11 X420 Y297 12x18 11x17 8 x14 8 x11 8 x11R 5 x8 R 7 x10 R A3 A4 B4 B5 1 2 1 2 1 2 1 2 1 2 1 2 1 2 1 4 1 2 Custom Size A4 Auto Inch Auto AB A3 A4R A4 B4 7 5 6 8 Cancel c...

Page 29: ...h the key Nine levels are available for the exposure Darken the exposure with the key and lighten the exposure with the key 5 Touch the OK key 3 Set the number of copies and then press the START key Light original Exposure adjustment The side to be scanned must be face up Ready to scan for copy 2 Sided Copy Original 0 Output Special Modes File Quick File Auto Exposure 100 Copy Ratio Job Detail Set...

Page 30: ...4 Touch the OK key 5 Touch the Job Detail Settings key to close the job detail settings screen 6 Touch the Auto Image key 3 Set the number of copies and then press the START key A4 A3 The side to be scanned must be face up 1 2 2 Sided Copy Output Special Modes File Quick File Auto Exposure 100 Copy Ratio Job Detail Settings A4 Plain Auto Original Paper Select Special Modes Paper Select OK Plain Pl...

Page 31: ...an be adjusted in increments of 1 Touch the key to make the ratio smaller or the key to make the ratio larger 5 Touch the OK key 3 Set the number of copies and then press the START key Original Ratio specified copy 55 The side to be scanned must be face up Ready to scan for copy 2 Sided Copy 0 Output Special Modes File Quick File Auto Exposure 100 Copy Ratio Job Detail Settings Copy Ratio OK Auto ...

Page 32: ...ne is printing 2 Place the originals When using the document glass place the original with the side to be scanned face down 3 Set the number of copies and then press the START key The interrupted copy job will resume when the copy job is finished Printing Interrupt Original Copies in progress from tray 1 Ready to scan for next copy job 2 Sided Copy 5 Output Special Modes File Quick File Auto Expos...

Page 33: ... program Touch any key that is not highlighted Keys that have a job program stored are highlighted 3 Select the copy settings that you wish to store 4 Touch the Program Name key A text entry screen appears Enter a name for the program 5 Touch the OK key 1 Press the P key Place the original 4 8 3 7 2 6 1 5 1 6 Store Delete Recall Press program number Job Programs 2 Sided Copy Output Program Name Au...

Page 34: ...hlighted Keys that have a job program stored are highlighted 3 Read the displayed message and touch the Delete key 4 Touch the Exit key 4 8 3 7 2 6 1 5 1 6 Store Delete Recall Press program number Job Programs Exit A job program has been already stored in this location Cancel Delete Store 4 8 3 7 2 6 1 5 1 6 Store Delete Recall Press program number Job Programs 4 8 3 7 2 6 1 5 1 6 Store Delete Rec...

Page 35: ...tings key is touched When a special mode key encircled by is touched the key is highlighted and the setting is completed When any other special mode key is touched a screen appears to let you select settings for that mode Note that the keys that appear will vary depending on what peripheral devices are installed The keys that appear vary by country and region and the peripheral devices that are in...

Page 36: ...15 mm for the front side and 15 mm for the reverse side using the keys The margin shift position is initially set to Right To change the position to Left or Down touch the corresponding key 4 Touch the OK key 3 Set the number of copies and then press the START key The side to be scanned must be face up Ready to scan for copy 2 Sided Copy 0 Output Special Modes File Quick File Auto Exposure 100 Cop...

Page 37: ...er Use this function to erase peripheral shadows that occur when making copies of books and other thick originals Use this function to make separate copies of the left and right pages of a bound document such as a pamphlet In addition two facing pages can be copied to each side of one sheet of paper Use this function to make copies that can be folded into a pamphlet Pamphlet copy makes it easy to ...

Page 38: ...as a single job You can divide a copy job between two machines connected to the same network This saves considerable time when running a large copy job To use this function the tandem connection setting must be configured in the system settings This function enables you to use a different type of paper for the front and back covers of a set of copies A different type of paper can also be added as ...

Page 39: ...r Use this function to copy a book pamphlet or other bound original The copies will be arranged in the same pamphlet style layout When a saddle stitch finisher is installed the output is automatically folded at the centre and stapled Use this function to copy captions onto the tabs of tab paper Use this function to copy the front and reverse side of a card onto one sheet of paper 4 3 2 1 1 2 3 4 1...

Page 40: ...ic text can be added to a copy as a watermark Use this function to print up to 24 copies of one photo on one sheet of paper Use this function to enlarge a copy image and print it using multiple sheets of paper The sheets of paper can be attached together to form one large copy Use this function to make a copy that is a mirror image of the original 04 04 2010 Date print Stamp 3 2 1 Planning Meeting...

Page 41: ...t the centre of the paper This is convenient when the image is reduced or copied onto paper that is larger than the original This function reverses black and white in a copy to create a negative image Use this function to save toner when copying an original with large black areas Use this function to sharpen or soften a copy image An image of this function is shown at the end of this manual Regard...

Page 42: ...k the number of original sheets that were scanned this helps reduce the occurrence of copy mistakes For example even when a B5 original is mixed in with A4 originals this function lets you copy all originals at once When used in combination with the auto image function the copies can all be printed on the same size of paper This function lets you scan thin originals which are normally difficult to...

Page 43: ...screens and procedures are primarily for Windows Vista in Windows environments and Mac OS X v10 4 in Macintosh environments The window varies depending on the operating system version the printer driver version and the application The printer expansion kit is required to use the printer function X PRINTING 42 X CANCELLING PRINTING AT THE MACHINE 47 X SELECTING PRINT SETTINGS 48 X CONVENIENT PRINTE...

Page 44: ...ormation on the available printer drivers and the requirements for their use see PRINTER FUNCTION OF THE MACHINE in 3 PRINTER in the Operation Guide Windows 1 Select the print command in the application 1 Open the File menu 2 Select Print 2 Open the printer driver properties window 1 Select the printer driver of the machine 2 Click the Preferences button In Windows 2000 the Preferences button does...

Page 45: ...43 3 Select print settings 1 Click the Paper tab 2 Select A4 3 Click the OK button 4 Click the Print button Printing begins In Windows 98 Me NT 4 0 click the OK button 1 3 2 ...

Page 46: ... button 2 Click the Help button The Help window will open to let you view explanations of the settings on the tab To view Help for settings in a dialog box click the green text at the top of the Help window To view Help for a specific setting Click the setting that you wish to learn about and press the F1 key Help for that setting will appear To view Help for a particular setting in Windows 98 Me ...

Page 47: ...3 SETUP IN A MACINTOSH ENVIRONMENT in the Software Setup Guide Setting the paper size Select paper settings in the printer driver before selecting the print command Macintosh 1 Open the page setup window in TextEdit 1 Open the File menu 2 Select Page Setup In Mac OS 9 select Print from the File menu of SimpleText 2 Select paper settings 1 Make sure the correct printer is selected The machine name ...

Page 48: ...xxx is a sequence of characters that varies depending on your machine model 2 Select print settings Click next to Copies Pages and select each setting that you wish to configure from the pull down menu The screen for the selected setting will appear If the settings do not appear in Mac OS X v10 5 to 10 5 5 click next to the printer name In Mac OS 9 click next to General and select a setting from t...

Page 49: ... Touch this key to change modes The selected mode will be highlighted 3 Touch the key of the print job that you wish to cancel 4 Touch the Stop Delete key 5 Touch the Yes key JOB STATUS Job Queue Sets Progress Status Spool Complete Detail Priority Stop Delete Internet Fax Fax Job Scan to Print Job Job Queue Copy 020 001 Copying Copy 020 000 Waiting Computer01 020 000 Waiting 0312345678 1 2 3 4 002...

Page 50: ...ze function is used to automatically enlarge or reduce the print image to fit the selected paper size In this example an A4 size image will be printed on A3 size paper The procedures for configuring printer driver settings vary by setting For more information on each setting see FREQUENTLY USED FUNCTIONS and CONVENIENT PRINTING FUNCTIONS in 3 PRINTER in the Operation Guide Windows Select print set...

Page 51: ...paper The example of printing two pages on one sheet of paper with borderlines is explained The procedures for configuring printer driver settings vary by setting For more information on each setting see FREQUENTLY USED FUNCTIONS and CONVENIENT PRINTING FUNCTIONS in 3 PRINTER in the Operation Guide Macintosh Select print settings 1 Select Layout 2 Select 2 3 Select the order of the pages 4 Select ...

Page 52: ...this function to enlarge or reduce the print image to fit the paper size This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size paper to make it easier to view and to print when the same size of paper as the print image is not loaded in the machine Use this function to print multiple pages on a single sheet of paper by reducing the size of the print im...

Page 53: ...t Printing faint text or lines in black Text To Black Vector To Black Functions to combine text and images Adding a watermark to printed pages Watermark Printing an image over the print data Image Stamp Creating overlays for print data Overlays Print functions for special purposes Printing specified pages on different paper Different Paper Adding inserts when printing on transparency film Transpar...

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Page 55: ...to use the fax function X BASE SCREEN OF FAX MODE 54 X SENDING A FAX 55 X CHANGING THE SIZE OF A FAX 56 X CHANGING THE EXPOSURE 57 X CHANGING THE RESOLUTION 58 X STORING A FAX NUMBER 59 X FORWARDING RECEIVED FAXES Fax Data Forward 61 X CONVENIENT DIALLING METHODS 62 X SENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission 64 X SPECIAL FAX MODES 66 X SELECTING A SPECIAL MODE 67 X CONV...

Page 56: ... Pause key When entering a sub address the key changes to the Space key 8 Resend key Next Address key The destinations of the most recent eight transmissions by Scan to E mail fax and or Internet fax including Direct SMTP address are stored To select one of these destinations touch the desired destination After a destination is selected this key changes to the Next Address key 9 Address Book key T...

Page 57: ...s 2 Place the originals When using the document glass place the original with the side to be scanned face down 3 Enter the fax number of the receiving fax machine and press the START key Original Transmission result Transmission IMAGE SEND Ready to send Speaker Resend Special Modes File Quick File Fax Mode Switch Image Settings Memory TX Direct TX Auto Reception Fax Memory 100 Address Book Sub Add...

Page 58: ...ded original 4 Touch the Send Size key 5 Touch the desired send size key example A3 6 Touch the OK key 7 Touch the OK key 3 Enter the fax number of the first destination and press the START key The side to be scanned must be face up OK Fax Original Quick File File Special Modes Sub Address Address Book Fax Mode Switch Image Settings Direct TX Memory TX Auto Reception Fax Memory 100 Auto Exposure S...

Page 59: ...he Exposure key 3 Touch the Manual key 4 Darken light colours with the key Five levels are available for the exposure Darken light originals with the key and lighten dark originals with the key 5 Touch the OK key 3 Enter the fax number of the receiving fax machine and press the START key The side to be scanned must be face up OK Fax Exposure Quick File File Special Modes Sub Address Address Book F...

Page 60: ...uch the Fine key The resolution increases in the following order Standard Fine Super Fine Ultra Fine 4 Touch the Half Tone key Select Half Tone for a photo or illustration with shading to further improve the image Half Tone cannot be selected when Standard is selected 5 Touch the OK key 3 Enter the fax number of the receiving fax machine and press the START key The side to be scanned must be face ...

Page 61: ...x number in the touch panel 1 Touch the Address Control key 2 Touch the Direct Address Program key 3 Touch the Individual key A Corp One touch keys Group key SYSTEM SETTINGS System Settings Address Control Direct Address Program F Code Memory Box Custom Index OK System Settings Direct Address Program Individual Group Store Program Amend Delete OK System Settings Total Count Paper Tray Settings Pri...

Page 62: ...at you wish to store with the numeric keys To enter a hyphen touch the Pause key To enter a slash touch the Sub Address key 8 Touch the OK key 9 Touch the Exit key Direct Address Individual E mail Fax Internet Fax Search Number AAA AAA A Name Fax No Initial Index Exit Next 1 2 Direct Address Individual Fax No Enter the Fax No via the 10 Key pad then press OK No 001 OK Exit Next Direct Address Indi...

Page 63: ...TEM SETTINGS key 2 Select fax forwarding in the touch panel 1 Touch the Fax Data Receive Forward key 2 Touch the Fax Data Forward key 3 Touch the Yes key SYSTEM SETTINGS System Settings Fax Data Receive Forward Fax Receive Settings Fax Data Forward Internet Fax Manual Reception OK System Settings Total Count Paper Tray Settings Printer Condition Settings Default Settings Address Control Document F...

Page 64: ...stination 3 Touch the To key 1 Touch the Resend key 2 Touch the key of the desired destination The destinations that appear also include Scan to E mail and Internet fax destinations Ready to send Speaker Resend Special Modes File Quick File Fax Mode Switch Image Settings Memory TX Direct TX Auto Reception Fax Memory 100 Address Book Sub Address Scan Send Auto Global A4 Sub Address Address Review C...

Page 65: ...h the numeric keys 3 digit when a hard drive is not installed Touch the Speaker key You will hear the dial tone through the machine s speaker Dial the fax number of the destination with the numeric keys or with the Address Book key When the connection is established press the START key to send the fax Ready to send Speaker Resend Special Modes File Quick File Fax Mode Switch Image Settings Memory ...

Page 66: ...al with the side to be scanned face down 2 Enter the fax number of the first destination 3 Select settings in the touch panel 1 Touch the Address Book key 2 Touch the one touch key in which the desired destination is stored 3 Touch the To key 4 Touch the Address Review key Original Broadcast Transmission The side to be scanned must be face up Correct a mistake Sub Address Global Address Review Nex...

Page 67: ...ations and then touch the OK key To delete a destination touch the key of the destination that you wish to delete A message will appear to confirm the deletion Touch the Yes key 4 Press the START key Address Review OK Cc To 0120000001 001 CCC CCC 002 5 Cancel scanning ...

Page 68: ...ns Use the keys to switch between the screens Touch the Special Modes key in the base screen to open the special modes menu When a special mode key encircled by is touched the key is highlighted and the setting is completed When any other special mode key is touched a screen appears to let you select settings for that mode The keys that appear vary by country and region and the peripheral devices ...

Page 69: ... configured to erase a width of 15 mm around the edges of the original 3 Set the erasure width to 15 mm with the keys The erase area is set to Edge Erase by default To select Centre Erase Edge Centre Erase or Side Erase touch the appropriate key 4 Touch the OK key 3 Enter the fax number of the receiving fax machine and press the START key The side to be scanned must be face up OK Dual Page Scan Ca...

Page 70: ...heral shadows that occur when faxing books and other thick originals Use this function to send the left and right pages of a pamphlet or other bound document as two separate pages Use this function to reduce two original pages to half their size and send them as a single page Use this function to send the front and reverse sides of a card as a single page in a single transmission Transmission Tran...

Page 71: ...g a fax when another machine polls your machine Polling Memory Stamping scanned originals Verification Stamp Operation Guide SPECIAL MODES in 4 FACSIMILE Performing F code communication Operation Guide PERFORMING F CODE COMMUNICATION in 4 FACSIMILE Connecting and using an existing phone Extension Phone Connection Operation Guide USING AN EXTENSION PHONE in 4 FACSIMILE A stack of originals higher t...

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Page 73: ...ner function The Internet fax expansion kit and the Printer expansion kit with hard drive is required to use the Internet fax function X NETWORK SCANNER FUNCTION 72 X BASE SCREEN OF SCAN MODE 73 X SCANNING AN ORIGINAL 74 X CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE 75 X CHANGING THE RESOLUTION 76 X CHANGING THE FILE FORMAT 77 X STORING A DESTINATION 78 X CONVENIENT TRANSMISSION METHODS 80 X SEN...

Page 74: ...ANNER INTERNET FAX Scan modes Scan to E mail To send an image to an e mail address use To upload an image to an FTP server use To send an image to a shared folder on your computer use To process an image in a specific application use Use this mode to send a fax via the Internet Use this mode to save an image to USB memory The machine supports Direct SMTP USB memory mode Internet fax mode Scan to F...

Page 75: ... installed 5 Resend key Next Address key The destinations of the most recent eight transmissions by Scan to E mail fax and or Internet fax including Direct SMTP address are stored To select one of these destinations touch the desired destination After a destination is selected this key changes to the Next Address key 6 Address Book key Touch this key to use a one touch key or a group key When the ...

Page 76: ...touch panel 1 Touch the Address Entry key 2 Touch the E mail key 3 Touch the To key A text entry screen will appear Enter the e mail address of the recipient and touch the OK key 4 Press the START key Scanned image Original Scan transmission IMAGE SEND The side to be scanned must be face up Ready to send Resend Special Modes File Quick File To Cc E mail Network Folder Scan Mode Switch Send Setting...

Page 77: ... key 5 Darken light colours with the key 5 levels are available for the exposure Darken light originals with the key and lighten dark originals with the key 6 Touch the Text Prtd Photo key 7 Touch the OK key 3 Select the destination and then press the START key The side to be scanned must be face up Scan Exposure OK Auto Manual Printed Photo Text Prtd Photo Text Photo Photo Map Text Moiré Reductio...

Page 78: ...own 2 Select settings in the touch panel 1 Touch the Image Settings key 2 Touch the Resolution key 3 Touch the 300X300dpi key 4 Touch the OK key 3 Select the destination and then press the START key The side to be scanned must be face up Address Entry Special Modes File Quick File Scan Mode Switch Original Resolution Exposure File Format Special Modes Address Book 200X200dpi Auto PDF Scan Resoluti...

Page 79: ...touch the OK key 4 Touch the TIFF key 5 Touch the MMR G4 key This sets the compression to high A higher compression ratio creates a smaller file size 6 Touch the OK key 3 Select the destination and press the START key If the file type is set to Encrypt PDF you will be prompted to enter a password when you start transmission The side to be scanned must be face up XPS None MH G3 MMR G4 File Type Com...

Page 80: ...Direct Address Program key 3 Touch the Individual key 4 Select the E mail checkbox so that a checkmark appears 5 Touch the Name key A text entry screen appears Enter the name of the destination 6 Touch the Initial key A text entry screen appears Enter initials for the destination 7 Touch the Index key SYSTEM SETTINGS System Settings Address Control Direct Address Program F Code Memory Box Custom I...

Page 81: ...h panel Continued 8 Touch the OK key 9 Touch the Address key A text entry screen appears Enter the E mail address that you want to store 10 Touch the Exit key E mail Fax Internet Fax Direct Address Individual Search Number 0001 AAA AAA xxx xx xxx com A User 1 Registration is completed Name Address Initial Index Exit Next 1 2 Direct Address Individual Index No 0001 Select the custom index where you...

Page 82: ...ouch key select To or Cc to specify the type of recipient after selecting the key 1 Touch the Resend key 2 Touch the key in which the desired destination is stored The destinations that appear also include fax and Internet fax destinations Ready to send Resend Special Modes File Quick File Scan Mode Switch Send Settings Image Settings Address Book Address Entry Scan Send Auto CCC CCC AAA AAA EEE E...

Page 83: ...he appropriate list in the sending address list menu in the system settings 1 Touch the key 2 Enter the 4 digit search number with the numeric keys 3 digit when a hard drive is not installed Enter search number 0001 1000 Special Modes File Quick File Scan Mode Switch Image Settings Send Settings Address Book Address Entry Ready to send Special Modes File Quick File Scan Mode Switch Send Settings I...

Page 84: ... key in which the desired destination is stored 3 Touch the one touch keys of the additional destinations to which you want to send the image 4 Touch the To key 5 Touch the Address Review key 6 Check the destinations and then touch the OK key To delete a destination touch the key of the destination that you wish to delete A message will appear to confirm the deletion Touch the Yes key 3 Press the ...

Page 85: ...B memory scan mode is selected Touch the Special Modes key in the base screen to open the special modes menu You can also open the special modes menu by touching the Special Modes key that appears after the Image Settings key is touched When a special mode key encircled by is touched the key is highlighted and the setting is completed When any other special mode key is touched a screen appears to ...

Page 86: ...de to be scanned face down 2 Select settings in the touch panel 1 Touch the Special Modes key 2 Touch the Erase key 3 Touch the desired erase mode 4 Set the erasure width with the keys 5 Touch the OK key 3 Select the destination and press the START key The side to be scanned must be face up Ready to send Resend Special Modes File Quick File Scan Mode Switch Send Settings Image Settings Address Boo...

Page 87: ...o a single page Card Shot Use this function to erase peripheral shadows that occur when scanning books and other thick originals Use this function to scan the left and right pages of an open pamphlet or other bound document as separate pages Use this function to scan the front and back of a card as a single image Scan Scan Without erase With erase Scan Front Back Scan ...

Page 88: ...sion Original Count Stamping scanned originals Verification Stamp Changing the print settings for the transaction report Transaction Report Forwarding a received Internet fax to a network address Inbound Routing Settings Does not appear when the printer expansion kit with hard drive is not installed A stack of originals higher than the indicator line on the automatic document feeder cannot be fed ...

Page 89: ... stored file can be called up and used whenever needed This section introduces several of the document filing functions The printer expansion kit with hard drive is required to use this function X DOCUMENT FILING 88 X QUICKLY SAVING A JOB Quick File 90 X APPENDING INFORMATION WHEN STORING A FILE File 91 X SAVING A DOCUMENT ONLY Scan to HDD 93 X PRINTING A SAVED FILE 94 ...

Page 90: ... folders are created in the system settings Main Folder Custom Folder Quick File Folder Files saved with Quick File are stored in this folder Using Quick File you can easily copy or send a document and store the document data on the hard drive at the same time When File is used a user name and file name can be appended to the stored file You can also select which folder the file is stored in for e...

Page 91: ...copies of a many page handout for a meeting but the number of participants suddenly increases and you need to quickly prepare more copies of the handout It takes time to scan all of the pages of the handout And the copy settings must be selected again In this situation there is no need to panic Simply print the file that you stored using document filing There is no need to scan the originals or se...

Page 92: ...way as when making a regular copy 1 Touch the Quick File key 2 Touch the OK key 3 Set the number of copies and then press the START key The file is stored on the hard drive at the same time as the copy is made The side to be scanned must be face up Ready to scan for copy 2 Sided Copy Original 0 Output Special Modes File Quick File 2 3 4 1 Auto Exposure 100 Copy Ratio Job Detail Settings Scanned da...

Page 93: ...uch the OK key 5 Touch the File Name key A text entry screen appears Enter a file name 6 Touch the Stored to key The side to be scanned must be face up Ready to scan for copy 2 Sided Copy Original 0 Output Special Modes File Quick File 2 3 4 1 Auto Exposure 100 Copy Ratio Job Detail Settings Plain User Name User Unknown Main Folder Copy_04042010_134050 File Name Stored to File Information Confiden...

Page 94: ...ey The file is stored on the hard drive at the same time as the copy is made User Name Name 1 User 1 file 01 File Name Stored to File Information Confidential Password OK Cancel Select the folder 1 2 User 3 User 5 User 7 User 4 User 1 User 2 User 6 User 8 All Folders ABCD EFGHI JKLMN OPQRST UVWXYZ OK Main Folder 9 7 8 Cancel copying Correct sets Cancel scanning ...

Page 95: ...d face down 3 Touch the Scan to HDD key The Scan to HDD base screen appears To specify a user name file name and folder touch the File Information key 4 Press the START key DOCUMENT FILING File Retrieve File Store Scan to HDD Search HDD Status File Folder External Data Access Quick File Folder The side to be scanned must be face up File Store Scan to HDD File Retrieve Back Auto Ready to scan to HD...

Page 96: ...the Data key To delete the file after printing it select Print and Delete the Data To keep the file after printing it touch the Print and Save the Data key DOCUMENT FILING File Store Scan to HDD File Retrieve File Folder Quick File Folder Main Folder 1 1 Search Custom Folder Back Multi File Print File Name User Name Name 1 file 01 file 02 file 03 Name 2 Name 3 04 04 2010 04 04 2010 04 04 2010 Date...

Page 97: ...t the operation of the machine to suit the needs of your workplace This section briefly introduces several of the system settings For detailed explanations of the system settings see 7 SYSTEM SETTINGS in the Operation Guide X SYSTEM SETTINGS 96 X SYSTEM SETTINGS MENU 98 ...

Page 98: ...d used for text entry List Print User This lets you print lists showing the machine status and settings Paper Tray Settings This is used to set the type and size of paper used in each tray and to store new paper types Address Control Destinations for the image send function can be stored in one touch keys and settings can be stored in program keys Fax Data Receive Forward This is used to configure...

Page 99: ...nfigure these settings without entering the administrator password Check with your administrator Although the manuals for the machine indicate system settings that require administrator rights as system settings administrator this is only for convenience in explaining the settings The word administrator does not appear in the touch panel or elsewhere on the machine For the items of the system sett...

Page 100: ...ial Status Settings Exposure Adjustment Rotation Copy Setting Add or Change Extra Preset Ratios Setting a Maximum Number of Copies Initial Margin Shift Setting Default Display Settings Disabling of Job Priority Operation Disabling of Bypass Printing Key Operation Setting Disabling of Tray Settings Disabling of Finisher Disabling of Offset Disabling of Stapler Saddle Stitch Position Adjust Disablin...

Page 101: ...t Receiver Date Own Number Print Position Setting Recall in Case of Line Busy Recall in Case of Communication Error Number of Calls in Auto Reception Duplex Reception Setting Auto Receive Reduce Setting Print Style Setting Set the Telephone Number for Data Forwarding Letter Size RX Reduce Print Receiving Date Time Print A3 RX Reduce Disable Stamp for Reprinting Batch Print Settings Erase Width Adj...

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Page 103: ...Troubleshooting Troubleshooting 101 This sections contains answers to frequently asked questions and explains how to remove paper misfeeds X FREQUENTLY ASKED QUESTIONS 102 X REMOVING MISFEEDS 106 ...

Page 104: ...width of the document is less than 140 mm 5 1 2 or the Y dimension height is less than 131 mm 5 5 32 place the original on the document glass For a thin original use Slow Scan Mode Paper Select OK Plain Plain 3 Plain 2 Plain 1 4 A3 A4 A4 B4 B5 Plain Copy Mode Bypass Tray Type Size Setting Select the paper type Plain Pre Printed Heavy Paper Pre Punched Colour Transparency Recycled Thin Paper Tab Pa...

Page 105: ...ze Fixed Paper Side Disable Duplex Bypass Tray Disable Staple Disable Punch Envelope DL Paper Tray Settings System Settings Copy Print Fax I Fax Doc Filing 5 5 OK 1 Place paper in the bypass tray 2 Tray Settings Type Envelope Size Select the envelope size Print on the name and address side 1 2 3 4 5 3 Select settings in the printer driver 1 Click the Paper tab 2 Select the size of the envelope in ...

Page 106: ...rage Format B W Output 2 Sided Print 1 Sided Paper A5 Plain Paper Select 1 Check details on the job Press the JOB STATUS key on the operation panel to display the job status screen Select the job whose status is Paper Empty and touch the Detail key To delete the job you can press the Stop Delete key Check the paper size specified for the job in the detail screen and touch the Paper Select key Pape...

Page 107: ...ettings Fax Default Settings Speaker Settings Ringer Volume in that order and then select the desired volume Checking the machine s communication record To check the machine s record of communication using the image send function follow the steps below to print the image sending activity report The image sending activity report is printed from the system settings administrator Press the SYSTEM SET...

Page 108: ...lay the previous screen or the next screen D This closes the information screen The information screen cannot be closed until the misfeed is removed For detailed procedures for removing misfeeds see REMOVING MISFEEDS in 8 TROUBLESHOOTING in the Operation Guide A misfeed has occurred Turning M C off now causes data loss Information OK Exit Open the centre cover and remove the misfed paper Misfeed R...

Page 109: ... Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product This manual contains references to the fax function However please note that the fax function is not available in some co...

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Page 112: ...MX M363U MX M453U MX M503U Quick Start Guide PRINTED IN FRANCE TINSE4506GHZZ ...

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