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Sharp MX-B381, Operation Manual

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Sharp MX-B381 Operation Manual Download Page 296

4-43

FACSIMILE

Contents

SENDING A FAX DIRECTLY FROM A 
COMPUTER (PC-Fax)

A document in a computer can be transmitted via the machine as a fax. Faxes are sent using the PC-Fax function in the 
same way as documents are printed. Select the PC-Fax driver as the printer driver on your computer and then select the 
Print command in the software application. Image data for transmission will be created and sent as a fax.

For more information on using PC-Fax, see the Help file for the PC-Fax driver.

• To use the PC-Fax function, the PC-Fax driver must be installed. For more information, see the Software Setup Guide.

• This function can only be used on a Windows

®

 computer.

• This function can only be used for transmission. Faxes cannot be received to your computer.

Fax transmission

Summary of Contents for MX-B381

Page 1: ...E SYSTEM SETTINGS About Operation Guide MAKE A COPY PRINT A DOCUMENT SEND A FAX SCAN AN IMAGE SEND AN INTERNET FAX SAVE A JOB AND REUSE IT LATER Search based on what you want to do Search based on what you want to do Search using the table of contents Search using the table of contents OPERATION GUIDE ...

Page 2: ...A COPY Conserve Reduce copy mistakes Make a copy of this type of original Make a copy on this type of paper 2010 04 04 Add the date or page numbers Assemble output into a pamphlet Other convenient functions ...

Page 3: ...Conserve Copy on both sides of the paper Copy multiple pages on one side of one sheet of paper Copy on the front and back of a card ...

Page 4: ...Reduce copy mistakes Print one set of copies for proofing ...

Page 5: ...Make a copy of this type of original More original pages than can be loaded at once Mixed size originals Bulky original shadows appear at edges ...

Page 6: ...Make a copy on this type of paper Envelopes and other special media Transparency film ...

Page 7: ...Add the date or page numbers 2010 04 04 Add the date Add a stamp 9 10 11 Add the page number ABCDEFG Add text ...

Page 8: ...Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching ...

Page 9: ...ns used for specific purposes z Make a copy of arranged photos z Make a mirror image copy z Copy onto the centre of the paper Convenient functions z Give priority to a copy job z Check the status of a reserved job z Copy a thin original ...

Page 10: ...PRINT A DOCUMENT Conserve Print without a computer Print attractive output Assemble output into a pamphlet Print on this type of paper Add text or an image Other convenient functions ...

Page 11: ...Conserve Print on both sides of the paper Print multiple pages on one side of the paper ...

Page 12: ...Print without a computer FTP Print a file on an FTP Print a file in a USB memory device Print a file in a network folder Print a file stored in the machine ...

Page 13: ...Print attractive output Print matching the size of the paper Adjust the brightness and contrast Bring out faint text and lines Select the print mode Adjust the line widths of CAD data ...

Page 14: ...Assemble output into a pamphlet Create a pamphlet Staple output Create a blank margin for punching Print specific pages on the front side of the paper ...

Page 15: ...Print on this type of paper Envelopes Transparency film Print specific pages on different paper Rotate the image 180 degrees ...

Page 16: ...Add text or an image Add a watermark to print data Overlay an image on the print data Overlay a fixed form on the print data ...

Page 17: ...rint image z Print a mirror image Security is important z Print confidentially z Print an encrypted PDF file Functions used for specific purposes z Print an invoice copy z Create a large poster Convenient functions z Give priority to a print job z Store frequently used print settings z Store a print job ...

Page 18: ...SEND A FAX Conserve Send this type of document Preventtransmissionto the wrong destination Send a clear document Save trouble Security is important Other convenient functions ...

Page 19: ...Conserve Send when the rate is lowest Check received data before printing Relay a transmission through a branch office ...

Page 20: ...Send this type of document Bulky original shadows appear at edges More original pages than can be loaded at once Original printed on both sides ID card or other card ...

Page 21: ...Prevent transmission to the wrong destination Check the destination once more before sending Check the result of transmission Check the log of previous transmissions ...

Page 22: ...Send a clear document Adjust the exposure Adjust the image quality Specify the size before sending Send without shadows at the edges ...

Page 23: ...sed settings Send to multiple destinations XXXX 6 7 8 9 XXXX 9 8 7 4 XXXX 4 5 6 7 XXXX 5 4 3 2 XXXX 9 9 9 9 View the transmission log XXXX 6 7 8 9 XXXX 9 8 7 4 XXXX 4 5 6 7 XXXX 5 4 3 2 XXXX 9 9 9 9 Easily specify an address search number ...

Page 24: ...s important Check the destination once more before sending Send confidentially Print protected reception data Initiate reception of a document from a sending machine Send a document at the other machine s request ...

Page 25: ... functions z Forward a received fax to a network address z Print a list of addresses Convenient functions z Send a thin original z Select a transmission destination from a global address book z Give priority to a transmission z Use an extension phone ...

Page 26: ...AN AN IMAGE SEND AN INTERNET FAX Send a clear image Send this type of document Preventtransmissionto the wrong destination Send a smaller file Save trouble Scan from my computer Other convenient functions ...

Page 27: ...Send a clear image Adjust the contrast or image quality Adjust the resolution before sending Send without shadows at the edges Suppress the background of a transmitted document ...

Page 28: ...Send this type of document Bulky original shadows appear at edges More original pages than can be loaded at once Original printed on both sides Original with background ...

Page 29: ...Prevent transmission to the wrong destination Check the result of transmission Check the log of previous transmissions ...

Page 30: ...Send a smaller file Send at low resolution Compress a file before sending Reduce an image before sending Send an image in black white ID or other card ...

Page 31: ...o multiple destinations aaa aa aa co bbb bb bb c ccc cc cc co ddd dd dd c eee ee ee co View the transmission log a a a a a a a c bbb bb bb c c c c c c c c ddd dd dd e e e e e e e e Easily specify an address search number Send an Internet fax from a computer ...

Page 32: ... received fax to a network address z Print a list of transmission destinations Convenient functions z Scan a thin original z Select a transmission destination from a global address book z Send at a specified time z Give priority to a transmission z Send in USB memory mode ...

Page 33: ...SAVE A JOB AND REUSE IT LATER Search for a file Organize my files Save an important document Print a batch of files ...

Page 34: ...Search for a file abc Search for a file using a keyword Search by checking the contents of files ...

Page 35: ...Organize my files Delete a file Delete all files Periodically delete files Change the folder ...

Page 36: ...n use a regular table of contents The following explanation assumes that Adobe Reader 8 0 is being used Some buttons do not appear in the default state Return to top page Return to previously displayed page Menu page Table of contents page Body page Search based on what you want to do Search using the table of contents ...

Page 37: ... that was displayed before the current page 5 Adobe Reader Help button Opens Adobe Reader Help 6 Contents button Displays the contents of each chapter For example if the current page is a page in the body of the printer chapter this button shows the contents of the printer chapter 1 2 3 4 5 6 If a button does not appear refer to Adobe Reader Help to display the button Caution when printing If all ...

Page 38: ...load paper 2 COPIER This chapter provides detailed explanations of the procedures for using the copy function 3 PRINTER This chapter provides detailed explanations of the procedures for using the print function 4 FACSIMILE This chapter provides detailed explanations of the procedures for using the fax function 5 SCANNER INTERNET FAX This chapter provides detailed explanations of the procedures for...

Page 39: ... its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translation of the contents of the manual without prior written permission is prohibited except as allowed under copyright laws All information in this manual is subject to change without notice Illustrations...

Page 40: ...HE MACHINE 1 22 ITEMS RECORDED IN THE JOB LOG 1 23 LOADING PAPER IMPORTANT POINTS ABOUT PAPER 1 26 NAMES AND LOCATIONS OF TRAYS 1 26 USEABLE PAPER 1 26 TRAY SETTINGS FOR TRAY 1 TO 4 1 29 LOADING PAPER AND CHANGING THE PAPER SIZE 1 29 LOADING PAPER IN THE BYPASS TRAY 1 31 IMPORTANT POINTS WHEN USING THE BYPASS TRAY 1 32 ORIGINALS PLACING THE ORIGINAL 1 34 PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT...

Page 41: ...ay centre tray Output is delivered to this tray 5 Finisher This can be used to staple output FINISHER page 1 40 6 Main power switch This is used to power on the machine When using the fax or Internet fax functions keep this switch in the on position TURNING THE POWER ON AND OFF page 1 14 7 Handle Grasp it when moving the machine 8 Bypass tray Use this tray to feed paper manually When loading paper...

Page 42: ...re installed These hold paper For 500 sheet paper feed unit combinations consult your dealer or nearest authorised service representative TRAY SETTINGS FOR TRAY 1 TO 4 page 1 29 11 USB connector A type Supports USB 2 0 Hi Speed This is used to connect a USB device such as USB memory to the machine For the USB cable use a shielded cable Peripheral device 9 11 10 ...

Page 43: ... this part to remove a paper misfeed 8 TROUBLESHOOTING REMOVING MISFEEDS page 8 2 18 Main charger cover Open this cover to clean the main charger Maintenance Safety Guide 19 Toner collection container This collects excess toner that remains after printing Maintenance Safety Guide 20 Toner collection container release lever Turn this lever when you need to release the toner collection container loc...

Page 44: ...l is scanned correctly Adjust the guides to the width of the original PLACING THE ORIGINAL page 1 34 4 Document feeder tray Place originals in this tray 1 sided originals must be placed face up PLACING THE ORIGINAL page 1 34 5 Original exit tray Originals are delivered to this tray after scanning 6 Scanning area Originals placed in the document feeder tray are scanned here Maintenance Safety Guide...

Page 45: ...n the machine is used on a network For the LAN cable use a shielded type cable 3 USB connector B type Supports USB 2 0 Hi Speed A computer can be connected to this connector to use the machine as a printer For the USB cable use a shielded cable 4 Service only connector 5 Power plug 1 2 3 4 5 Caution This connector is for use only by service technicians Connecting a cable to this connector may caus...

Page 46: ...ived when this indicator is lit DATA indicator This blinks while print data is being received and lights steadily while printing is taking place 5 Numeric keys These are used to enter the number of copies fax numbers and other numerical values These keys are also used to enter numeric value settings except for the system settings 6 CLEAR key Press this key to return the number of copies to 0 7 HOM...

Page 47: ...en you wish to cancel all settings that have been selected and start operation from the initial state 13 STOP key Press this key to stop a copy job or scanning of an original 14 POWER SAVE key indicator Use this key to put the machine into auto power shut off mode to save energy The POWER SAVE key blinks when the machine is in auto power shut off mode POWER SAVE KEY page 1 15 15 POWER key Use this...

Page 48: ...r decrease a value To make a value change quickly keep your finger on the key 3 Touch this key to cancel a setting 4 Touch the OK key to enter and save a setting Example 3 1 Some items in the special modes screen are selected by simply touching the key of the item To cancel a selected item touch the highlighted key once again so that it is no longer highlighted 2 When settings extend over multiple...

Page 49: ...tion Review Margin Shift Erase Edge 10mm Shift Right Front 10mm Back 10mm 2 3 4 1 A5 A4 A4 A4 A4 Plain Special Modes 2 Sided Copy Output File Quick File Original Paper Select Exposure Auto Copy Ratio 100 OK Cancel 216 Enter value via the 10 key 25 216 OK OK Size Input Cancel Original 25 356 mm 25 216 mm 297 X Y 210 The touch panel screen shown in this manual is a descriptive image The actual scree...

Page 50: ...number of copies the number of copies completed and the job status appear Jobs cannot be manipulated in this screen Jobs can only be manipulated in the job status screen For details see the chapters for each of the functions in this manual 3 MFP Status display This shows machine system information Maintenance Information This shows machine maintenance information by means of codes Job Status MFP S...

Page 51: ...job Copy job Scan to E mail job Scan to FTP job Scan to Network Folder job Scan to Desktop job Fax transmission job Fax reception job PC Fax transmission job Internet fax transmission job Including Direct SMTP Internet Fax reception job Including Direct SMTP PC I Fax transmission job Broadcast job Inbound routing job Scan to HDD file print job Metadata send job Job status display Machine Configura...

Page 52: ...el When touched the following screen appears next to the key Touch the key or the key to adjust the brightness When finished touch the brightness adjustment key again to close the screen This icon appears when the data security kit is being used The icon appears when the machine is communicating with an external application ...

Page 53: ...seconds and switch off the main power switch In the event that the main power is suddenly interrupted due to a power failure or other reason turn the machine power back on and then turn it off in the correct order If the machine is left for a long time with the main power having been turned off prior to the POWER key abnormal noises degraded image quality and other problems may result Before switc...

Page 54: ...to Power Shut Off Timer in the system settings administrator This mode provides the lowest level of power consumption Considerably more power is saved than in preheat mode however the wakeup time is longer This mode can be disabled in the system settings administrator The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking POWER SAVE key is...

Page 55: ...og in to use the machine There are different types of user authentication and each type has a different login method For more information see the explanations of the login methods AUTHENTICATION BY USER NUMBER see below AUTHENTICATION BY LOGIN NAME PASSWORD page 1 18 AUTHENTICATION BY USER NUMBER The following procedure is used to log in using a user number received from the administrator of the m...

Page 56: ...em settings administrator When the user number is an 8 digit number this step is not necessary Login takes place automatically after the user number is entered 3 When you have finished using the machine and are ready to log out press the LOGOUT key However note that the LOGOUT key cannot be used to log out when a fax number is being entered in fax mode as the key is used for fax number entry If a ...

Page 57: ...e not been stored in User List in the system settings administrator and are only using LDAP authentication A text entry screen will appear Enter your login name B User selection keys Touch your user name that has been stored in User List in the system settings administrator C Back key Touch this key to return to the login screen D Index tabs All users appear on the All tab Users are grouped on the...

Page 58: ...inistrator and in the LDAP server use the password stored in the LDAP server When a LDAP server has been stored Auth to can be changed If you are logging in using a user selection key The LDAP server was stored when your user information was stored and thus the LDAP server will appear as the authentication server when you select your login name Go to step 4 When logging in using the Direct Entry k...

Page 59: ...er is being entered in fax mode as the key is used for fax number entry If a preset duration of time elapses after the machine is last used the Auto Clear function will activate When Auto Clear activates logout takes place automatically However when PC Scan mode is used logout does not take place when the LOGOUT key is pressed and Auto Clear does not operate Change to a different mode on the machi...

Page 60: ...ortcuts to functions can be registered as keys in the home screen When a shortcut key is touched the screen for that function appears Register frequently used functions in the home screen to quickly and conveniently access those functions When user authentication is used the home screen of Favourite Operation Group can be displayed Register keys that you wish to show in the home screen in the Web ...

Page 61: ...C The procedure for using this function is as follows Example RealVNC 1 Connect from the computer to the machine 1 Start the VNC viewer 2 Enter the IP address of the machine in the Server entry box 3 Click the OK button 2 Follow the prompts on the operation panel of the machine to permit the connection When the machine is connected to the remote software appears on the system bar of the machine s ...

Page 62: ...user authentication function is used Starting Date Time The date and time the job was started Completing Date Time The date and time the job was completed Black White Total Count For a print job the total count is recorded For a send job the number of transmitted black white pages is recorded When a broadcast transmission is summarized the total number of pages is recorded For a scan to HDD job th...

Page 63: ...t Filing Related Item Document Filing A log is kept of document filing usage Storing Mode The save mode of document filing is recorded File Name Files saved using document filing and file names stored using retention print are recorded Data Size KB The file size is recorded Common Functionality Colour Setting Colour mode selected by user Special Modes Special modes selected when the job was execut...

Page 64: ...del Name Indicates the model name of the machine Unit Serial Number Indicates the serial number of the machine Name Indicates the name of the machine that is set in the Web pages Machine Location Indicates the installation location of the machine that is set in the Web pages Item name Description ...

Page 65: ...machine see the specifications in the Maintenance Safety Guide and Paper Tray Settings page 7 13 in 7 SYSTEM SETTINGS Plain paper special media Plain paper that can be used SHARP standard plain paper 80 g m2 21 lbs For paper specifications see the specifications in the Maintenance Safety Guide Plain paper other than SHARP standard paper 60 g m2 to 105 g m2 16 lbs to 28 lbs Recycled paper coloured ...

Page 66: ... page 1 28 Trays 1 to 4 Load the paper with the print side face up However if the paper type is Pre Punched Letter Head or Pre Printed load the paper with the print side face down Bypass tray Load the paper with the print side face down However if the paper type is Pre Punched Letter Head or Pre Printed load the paper with the print side face up If Disabling of Duplex is enabled in the system sett...

Page 67: ...down with the letter head top edge to the right Load the paper print side pre printed side down with the top edge to the right Bypass tray Load the paper print side up with the punch holes to the front and the top edge to the left Load the paper print side up with the letter head top edge to the left Load the paper print side pre printed side up with the top edge to the left A A A A B C ABC A 1 A ...

Page 68: ... pull hard on the tray This may cause failure 2 Adjust the guide plates A and B by squeezing their lock levers and sliding them to match the vertical and horizontal dimensions of the paper to be loaded The guide plates A and B are slidable Slide each guide plate while squeezing its lock lever Be sure to place the guide to match the size of the paper If the guide is not placed correctly paper skewi...

Page 69: ...injury may result If you loaded a different type or size of paper than was loaded previously be sure to change the Paper Tray Settings in the system settings If these settings are not configured correctly automatic paper selection will not operate correctly and printing may take place on the wrong size or type of paper or a misfeed may occur Caution If children are present ensure that the children...

Page 70: ... not place heavy objects on the bypass tray or press down on the tray The bypass tray may be damaged the machine may topple and injury may result 2 Set the bypass tray guides to the width of the paper 3 Insert the paper along the bypass tray guides all the way into the bypass tray until it stops Load the paper with the print side face down Do not force the paper in If the bypass tray guides are se...

Page 71: ...t with the paper to be added and reload as a single stack If paper is added without removing the remaining paper a misfeed may result Inserting paper Inserting transparency film Place paper in the horizontal orientation Use SHARP recommended transparency film When using transparency film place the film on the bypass tray with the rounded corner at the left front This ensures that the print side fa...

Page 72: ...nvelopes Envelopes with air inside Envelopes with creases fold marks torn or damaged envelopes Envelopes with an incorrectly aligned corner gluing position on the back cannot be used as creasing may result Print quality on envelopes Print quality is not guaranteed in the area 10 mm 13 32 around the edges of the envelope Print quality is not guaranteed on parts of envelopes where there is a large s...

Page 73: ...ilm Tracing paper Carbon paper Thermal paper or originals printed with thermal transfer ink ribbon Originals to be fed through the feeder should not be damaged crumpled folded loosely pasted together or have cut out holes Originals with multiple punched holes other than two hole or three hole punched paper Originals that have been scanned multiple times in the automatic document feeder and have be...

Page 74: ...n the document feeder tray Up to 50 sheets can be inserted Be sure to remove originals that have been finished scanning from the original exit tray Do not insert your hand into the document insertion opening in the automatic document feeder If originals are placed higher than the line misfeeds may occur Before inserting originals into the document feeder tray be sure to remove any staples or paper...

Page 75: ...4 210 mm height x 297 mm width 8 1 2 height x 11 width Non standard sizes 216 mm height x 297 mm width 8 1 2 height x 11 11 16 width 1 Open the automatic document feeder 2 Place the original Place the original face down in the left centre position of the document glass All originals should be placed in the left centre position Align the middle of the original with the tip of the mark 3 Close the a...

Page 76: ...ides of the automatic document feeder The automatic document feeder will rise 2 Slowly close the automatic document feeder Caution Close the automatic document feeder slowly Abruptly closing the automatic document feeder may damage it Take care that your fingers are not pinched when closing the automatic document feeder Do not press hard on the automatic document feeder This may cause failure ...

Page 77: ...12 Output device that enables the use of the staple function and offset function Barcode font kit AR PF1 Adds barcode fonts to the machine PS3 expansion kit MX PKX5 Enables the machine to be used as a Postscript compatible printer XPS expansion kit MX PUX1 The machine can be used as an XPS compatible printer For details consult your dealer To install this kit a 1 GB expansion memory board MX SMX3 ...

Page 78: ...es integrated management of documents and computer files Sharpdesk 5 licence kit MX USX5 Sharpdesk 10 licence kit MX US10 Sharpdesk 50 licence kit MX US50 Sharpdesk 100 licence kit MX USA0 Some options may not be available in some countries and regions Product name Product number Description ...

Page 79: ... 2 5 sizes 2 Lever Use this to move the finisher in order to remove a paper misfeed replace staples or remove a staple jam 3 Front cover Open this cover to remove a paper misfeed replace staples or remove a staple jam 4 Staple case This holds the staple cartridge Pull the case out to replace the staple cartridge or remove a staple jam 5 Staple case release lever Use this to remove the staple case ...

Page 80: ...ve attached the business card feeder enable Business Card Scan Option in the system settings administrator When scanning business cards it is convenient to use Business Card Scan in the special modes for copying and scanning 3 Load the business cards Make sure the edges of the cards are aligned evenly Insert the cards face up all the way into the business card feeder 4 After using the business car...

Page 81: ...tion is selected in the Web pages of the machine the machine retrieves the operation screen from the registered URL Control of the operation screen is performed by the standard application and Scan to FTP Scan to Network Folder and HTTPS transmission can be executed Standard application setup To enable a general application in the Web pages of the machine click Application Settings in the administ...

Page 82: ...tion mode When the Enable Authentication by External Server checkbox is selected in External Account Setting of Sharp OSA Settings in the system settings administrator the machine enters external authentication mode When the machine is powered on in external authentication mode the machine accesses the external account application and displays the login screen The login screen also appears when th...

Page 83: ...ings administrator The setting change will take effect after the machine is restarted To restart the machine see TURNING THE POWER ON AND OFF page 1 14 External count mode When only the External Account Control setting is enabled in External Account Setting of Sharp OSA Settings in the system settings administrator the machine enters external count mode Unlike external authentication mode when the...

Page 84: ... depending on your country or region Touch this key to enter a line break when entering the body text of an e mail message This key will vary depending on your country or region Touch this key to delete the characters to the left of the cursor one character at a time Touch this key to temporarily change the key layout of character entry mode to a different language Select the key layout that you w...

Page 85: ...w many characters can be entered A number of characters greater than cannot be entered On some keyboards that show the English alphabet the AltGr screen continues to appear until the AltGr key is touched to remove the highlighting The key is only displayed in limited countries and regions The key is a shortcut key to switch the keyboard between the language of your region and English The key layou...

Page 86: ... 23 AUTOMATIC RATIO SELECTION Auto Image 2 23 MANUAL RATIO SELECTION Preset ratios Zoom 2 24 ENLARGING REDUCING THE LENGTH AND WIDTH SEPARATELY XY Zoom 2 26 ORIGINAL SIZES 2 27 SPECIFYING THE ORIGINAL SIZE 2 27 STORING FREQUENTLY USED ORIGINAL SIZES 2 29 OUTPUT 2 32 OUTPUT MODES 2 33 MAKING COPIES USING THE BYPASS TRAY 2 35 SPECIAL MODES SPECIAL MODES 2 38 ADDING MARGINS Margin Shift 2 41 ERASING ...

Page 87: ...xed Size Original 2 83 COPYING THIN ORIGINALS Slow Scan Mode 2 85 COPYING MULTIPLE BUSINESS CARDS Business Card Scan 2 87 CONVENIENT COPY FUNCTIONS INTERRUPTING A COPY RUN Interrupt copy 2 89 JOB STATUS SCREEN 2 91 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 2 92 CANCELLING A JOB THAT IS WAITING IN THE QUEUE 2 94 GIVING PRIORITY TO A JOB IN THE QUEUE 2 95 CHECKING INFORMATION ON A COPY JOB WAITING I...

Page 88: ...MAGE TYPE page 2 21 4 Copy Ratio key This shows the current copy ratio Touch this key to adjust the copy ratio REDUCTION ENLARGEMENT ZOOM page 2 23 5 Original key Touch to specify the original size If the original size displayed in this key is different from the size of the original you placed or if the original size is not displayed be sure to touch this key and specify the correct size ORIGINAL ...

Page 89: ... of these keys to use the File function or Quick File function of document filing mode These are the same File and Quick File keys that appear when the Special Modes key is touched For information on the document filing function see 6 DOCUMENT FILING Tray during paper feeding Do not pull out a tray while paper is being fed from the tray This will cause a paper misfeed Identifying the tray that is ...

Page 90: ...re selected The key can be touched to display the selected special modes To close the screen touch the OK key System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setting in the Web page menu Special Modes Plain 2 Sided Copy Output Erase Sharpness Margin Shift Copy Ratio 100 A4 3 2 1 A4 A5 Original Paper Select Auto A4 Pl...

Page 91: ... where functions are selected before the original is placed Basic copy settings Select the basic copy settings The main settings are as follows Exposure and original type CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 2 21 Copy ratio REDUCTION ENLARGEMENT ZOOM page 2 23 Original size ORIGINAL SIZES page 2 27 Paper Settings PAPER TRAYS page 2 9 2 sided copy settings Select settings as needed fo...

Page 92: ... settings Select special modes such as Margin Shift and Erase SPECIAL MODES page 2 38 Number of copies sets setting Set the number of copies number of sets Start copying Start scanning the original s and making copies Press the START key OK Output Sort Offset Staple Sort Group Special Modes 1 2 Card Shot 2in1 OK Stamp File Transparency Inserts Sharpness Erase Job Build Image Edit Quick File Margin...

Page 93: ... CLEAR ALL key is pressed all settings selected to that point are cleared and you will return to the base screen To stop scanning of the original and copying press the STOP key When the STOP key is pressed a message will appear asking you if you want to cancel the job Touch the Yes key in the message screen A A Document glass Document feeder tray Place the original face down in the left centre pos...

Page 94: ...ray runs out of paper during a copy job and there is another tray that has the same size and type of paper that tray will be automatically selected and the copy job will continue To return to automatic paper tray selection after selecting a tray manually press the CLEAR ALL key System Settings Administrator Initial Status Settings Paper Tray Use this setting to change the tray that is selected by ...

Page 95: ... into the document feeder tray Multiple originals can be placed in the document feeder tray Place portrait originals so that the top edge enters the feeder first Place landscape originals so that the left edge enters first The stack of originals must not be higher than the indicator line on the tray Up to 50 sheets can be inserted The stack of originals must not exceed the indicator line Do not pr...

Page 96: ...cally selected In this case manually change the paper size 5 Set the number of copies number of sets with the numeric keys Up to 999 copies sets can be set A single copy can be made even if 0 appears for the number of copies If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the START key To cancel scanning of the original and copying Press the ST...

Page 97: ...ument glass is A4 8 1 2 x 11 Align the middle of the original with the tip of the mark Place the original in the appropriate position for its size as shown above After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 Touch the Original key A A Portrait original Landscape original Ali...

Page 98: ...ys Up to 999 copies sets can be set A single copy can be made even if 0 appears for the number of copies If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 6 Press the START key Normally copying will start Depending on the copy settings 2 sided copying etc copying may not begin until all originals have been scanned In this case go to the next step 7 Remov...

Page 99: ...2 14 COPIER Contents 8 Touch the Read End key To cancel scanning of the original and copying Press the STOP key Read End Place next original Press Start When finished press Read End ...

Page 100: ...ait originals so that the top edge enters the feeder first Place landscape originals so that the left edge enters first The stack of originals must not be higher than the indicator line on the tray Up to 50 sheets can be inserted The stack of originals must not exceed the indicator line Do not press down on the originals or otherwise load more originals than can fit under the indicator line This w...

Page 101: ...ded copying of 2 sided originals 1 sided copying of 2 sided originals 2 Touch the OK key To make 2 sided copies of a 1 sided portrait original placed horizontally or to invert the reverse side with respect to the front side when copying a 2 sided original touch the Binding Change key Using the Binding Change key page 2 17 None Original OK A5 B5 Size Input 216x343 A4 216x330 16K 216x340 Custom Size...

Page 102: ...e with the copy number display showing 0 If an incorrect number of copies is set Press the CLEAR key and then enter the correct number 8 Press the START key To cancel scanning of the original and copying Press the STOP key Originals Binding Change is used For a tablet binding Binding Change is not used For a booklet binding The reverse side is upside down The reverse side is not upside down Select...

Page 103: ...size as shown above After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 Touch the Original key Originals Copies A A Portrait original Landscape original Align the top edge of the original against the side of the document glass with the scale Align the right side of the original ag...

Page 104: ...ey 5 Select the 2 sided copy mode 1 Touch the 1 Sided to 2 Sided key 2 Touch the OK key The 2 Sided to 2 Sided key and 2 Sided to 1 Sided key cannot be used when copying from the document glass None Original OK A5 B5 Size Input 216x343 A4 216x330 16K 216x340 Custom Size Inch AB 2 1 Special Modes Plain 2 Sided Copy Output File Quick File Copy Ratio 100 A4 3 2 1 A5 Original Paper Select Auto A4 Plai...

Page 105: ...umber of copies is set Press the CLEAR key and then enter the correct number 8 Press the START key Scanning begins 9 Remove the original and place the next original and then press the START key Repeat this step until all originals have been scanned 10 Touch the Read End key To cancel scanning of the original and copying Press the STOP key System Settings Administrator Initial Status Settings 2 Sid...

Page 106: ... your original Original image type select keys Special Modes Plain 2 Sided Copy Output File Quick File Copy Ratio 100 A4 3 2 1 A5 Original Paper Select Auto A4 Plain Exposure Auto A4 4 A4 A4 Exposure OK Manual Original Image Type 1 3 5 Text Prtd Photo Photo Text Photo Map Text Printed Photo Light Original Scan Resolution Auto Mode Description Text Text Prtd Photo Printed photo Text Photo Map Photo...

Page 107: ...ution key to select the scanning resolution The numbers that allow selection of the document glass are different from the numbers that allow selection of the automatic document feeder System Settings Administrator Initial Status Settings Exposure Type This is used to change the default original image type System Settings Administrator Copy Exposure Adjustment The exposure level used for automatic ...

Page 108: ...lect the paper tray and then touch the Auto Image key For a non standard size original the size must be entered in order to use Auto Image To cancel automatic ratio selection Touch the Auto Image key so that it is no longer highlighted To return the ratio to 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 100 key System Settings Administ...

Page 109: ...eys marked A can be set to show any ratio using Add or Change Extra Preset Ratios in the system settings administrator To quickly select a ratio touch a reduction or enlargement key to select a ratio close to the desired ratio and then use the zoom keys for fine adjustment The zoom keys can be used to select any ratio from 50 to 200 in increments of 1 Touch the key to increase the ratio or the key...

Page 110: ...o return the ratio to 100 To return the ratio setting to 100 touch the Copy Ratio key to display the ratio menu and then touch the 100 key System Settings Administrator Add or Change Extra Preset Ratios Two enlargement preset ratios 101 to 200 and two reduction preset ratios 50 to 99 can be added An added preset ratio can also be changed Copy Ratio OK Auto Image XY Zoom 115 122 141 70 81 86 100 Zo...

Page 111: ...an be touched to set the ratio from 50 to 200 in increments of 1 3 Touch the Y key and set the Y vertical ratio in the same way as the X key 4 Touch the OK key After touching the OK key make sure that a paper size suitable for the ratio is selected To quickly select a ratio touch a preset ratio key A to select a ratio close to the desired ratio and then use the zoom keys B for fine adjustment As a...

Page 112: ... original size 1 Touch the appropriate original size key 2 Touch the OK key Specifying an inch original size 1 Touch the AB Inch key 2 Touch the appropriate original size key 3 Touch the OK key None Original OK A5 B5 Size Input 216x343 A4 216x330 16K 216x340 Custom Size Inch AB 2 1 5 x8 8 x13 8 x11 8 x14 8 x13 Custom Size None Original OK Size Input Inch AB 2 5 3 2 1 System Settings Administrator ...

Page 113: ...ouch the Y height numeric value display key to open a number entry screen Enter the height of the original with the numeric keys and touch the OK key in the number entry screen When the document glass is used enter a number from 25 mm to 216 mm 1 to 8 1 2 When the automatic document feeder is used enter a number from 100 mm to 216 mm 4 to 8 1 2 If the vertical dimension of the original is less tha...

Page 114: ... Touch the Store Delete tab 2 Touch a key for storing a custom original size Touch a key that does not show a size If you wish to edit or clear a previously stored key Touch the key that you want to edit or clear The following screen will appear To edit the key touch the Amend key and go to the next step To clear the key touch the Delete key Make sure that the original size has been cleared and to...

Page 115: ...e Y vertical dimension of the original Touch the Y height numeric value display key to open a number entry screen Enter the height of the original with the numeric keys and touch the OK key in the number entry screen A dimension from 25 mm to 216 mm 1 to 8 1 2 can be entered 3 Touch the OK key You can also touch the keys to change the number The stored original size will be retained even if the ma...

Page 116: ... 1 Touch the Custom Size key 2 Retrieve the desired stored original size 1 Touch the Recall tab 2 Touch the key of the original size that you wish to retrieve 3 Touch the OK key To cancel the operation Press the CLEAR ALL key None Original OK A5 B5 Size Input 216x343 A4 216x330 16K 216x340 Custom Size Inch AB X254 Y210 Custom Size Original OK OK Recall Store Delete 3 2 1 ...

Page 117: ...2 33 3 Staple Sort key This is used to sort output into sets staple each set and deliver the sets to the tray Note that the sets will not be offset in the output tray Staple sort function page 2 34 4 Group key This is used to group copies by page Group mode page 2 33 5 Output display An icon will appear to indicate the output mode 6 OK key Touch this key to close the output screen and return to th...

Page 118: ... When the Quick File Folder for document filing is full copying of a large number of originals using the sort function will be impeded Delete unneeded files from the Quick File Folder Sort Output Originals Output Set the number of copies 5 Touch the Output key Touch the Sort key Press the START key The group function is automatically selected when an original is placed on the document glass Group ...

Page 119: ...r original placement orientations see Original placement orientation page 2 34 Original placement orientation When using the staple sort function the original must be placed as shown below to enable stapling in the desired position on the paper Stapling positions Paper Applicable paper sizes A4 B5 8 1 2 x 14 8 1 2 x 13 1 2 8 1 2 x 13 2 5 8 1 2 x 13 8 1 2 x 11 7 1 4 x 10 1 2 16K Number of sheets th...

Page 120: ...original specify the original size ORIGINAL SIZES page 2 27 When placing the originals on the document glass After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner 2 Place paper in the bypass tray Insert the paper with print side face down When loading paper larger than A4 or 8 1 2 x 1...

Page 121: ...size set Custom Size key Touch this key if you wish to enter numeric values for the size of the loaded paper Enter the paper size of the bypass tray page 2 37 Manual key This key can be touched to display the 16K key Touch one of these keys if you loaded the corresponding size of paper 2 Touch the OK key When Envelope is selected specify the size of the envelope When finished touch the OK key Pape...

Page 122: ...t feeder tray the originals are copied If you placed the originals on the document glass scan each page one page at a time When using sort mode change originals and press the START key Repeat until all pages have been scanned and then press the Read End key To cancel scanning of the original and copying Press the STOP key Paper Select Paper Tray Bypass Tray OK Plain Plain Plain 2 A5 A4 3 A4 4 A4 1...

Page 123: ...7 5 Transparency Inserts key ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM Transparency Inserts page 2 49 6 2in1 key COPYING TWO ORIGINAL PAGES ONTO ONE SHEET 2in1 page 2 51 7 Card Shot key COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER Card Shot page 2 53 8 Stamp key PRINTING THE DATE AND A STAMP ON COPIES Stamp page 2 56 9 Image Edit key Image Edit KEY page 2 72 10 Sharpness key ADJUSTING...

Page 124: ...d feeder must be attached to the automatic document feeder and Business Card Scan Option must be enabled in the system settings administrator For the attachment procedure see BUSINESS CARD FEEDER in 1 BEFORE USING THE MACHINE page 1 41 Special Modes 2 2 OK Proof Copy Business Card Scan Slow Scan Mode Mixed Size Original 1 2 3 4 Special modes can generally be combined with other special modes howev...

Page 125: ... mode settings and return to the special modes menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special modes menu screen OK 10 Side 1 0 20 mm 10 Sid...

Page 126: ...1 1 1 Place the original Place the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 27 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Margin Shift key Special modes menu 1st screen page 2 38 3 Set the margin shift 1 Touch the margin shift position Select one of the 4 posi...

Page 127: ...y Repeat until all pages have been scanned and then touch the Read End key To cancel scanning of the original and copying Press the STOP key Rotation copy cannot be used in combination with margin shift To cancel the margin shift setting Touch the Cancel key in the screen of step 3 System Settings Administrator Initial Margin Shift Setting The default margin shift setting can be set from 0 mm to 2...

Page 128: ...using the erase function Using the erase function Shadows appear on the copy Shadows do not appear on the copy 1 Place the original Place the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 27 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Erase key Special modes menu 1s...

Page 129: ...key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning of the original and copying Press the STOP key If a ratio setting is used in combination with a...

Page 130: ...original Place the original face up in the document feeder tray or face down on the document glass When using this function with a portrait original on the document glass place the original so that the top of the image is to the right After placing the original specify the original size ORIGINAL SIZES page 2 27 If the originals are 2 sided place them in the document feeder tray 7 2 2 3 4 5 6 7 5 3...

Page 131: ...let copy function is selected 2 sided copying mode is automatically selected When settings are selected that prevent 2 sided copying the pamphlet copy function cannot be used Scan the originals in order from the first page to the last page The order of copying will be automatically adjusted by the machine Four original pages will be copied onto each sheet of paper Blank pages will be automatically...

Page 132: ...of paper that can be loaded and then scan from the set with the first page The settings that you select for the first set can be used for all remaining sets Sorting the copies of a large number of originals into 2 sets 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tra...

Page 133: ...cancel scanning Press the STOP key All scanned data will be cleared 5 Touch the Read End key To cancel copying Press the STOP key If the Quick File Folder of document filing mode is full copying in job build mode will be impeded Delete unneeded files from the Quick File Folder To cancel job build mode Touch the Job Build key in the screen of step 2 so that it is not highlighted Read End Place next...

Page 134: ...ly be placed in the bypass tray Place the transparency film face down on the bypass tray When placing transparency film place so that the rounded corner of the film is to the front and left After loading the transparency film configure the bypass tray settings as explained in MAKING COPIES USING THE BYPASS TRAY page 2 35 2 Place the original Place the original face up in the document feeder tray o...

Page 135: ...he automatically selected paper tray paper size and paper type are indicated here 5 Press the START key Copying will begin To cancel scanning and copying Press the STOP key The number of copies cannot be selected in this mode When performing 2 sided copying only 2 sided to 1 sided mode can be used To cancel the transparency inserts setting Touch the Cancel key in the screen of step 4 Special Modes...

Page 136: ... paper used can be cut in half B A A B 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When using this function with a portrait original on the document glass place the original so that the top of the image is to the right After placing the original specify the original size ORIGINAL SIZES page 2 27 2 Select the special modes 1 Touch t...

Page 137: ...y Repeat until all pages have been scanned and then touch the Read End key To cancel scanning and copying Press the STOP key When using the 2in1 function the appropriate copy ratio will be automatically set based on the original size paper size and the number of originals to be copied onto one sheet The minimum possible reduction ratio is 50 The original size paper size and selected number of orig...

Page 138: ...for making copies for identification purposes and helps save paper 1 Select the paper to be used for card shot Select the paper as explained in PAPER TRAYS page 2 9 Front Back Originals Copies Example of an A4 8 1 2 x 11 size portrait copy Example of an A4 8 1 2 x 11 size landscape copy Special Modes Plain 2 Sided Copy Output File Quick File Copy Ratio 100 A4 3 2 1 A5 Original Paper Select Auto A4...

Page 139: ...h a numeric value display key to change a number with the numeric keys A To enlarge or reduce the images to fit the paper based on the entered original size touch the Fit to Page key B The Size Reset key can be pressed to return the horizontal and vertical dimensions to the values set in Card Shot Settings in the system settings administrator 2 Touch the OK key You will return to the base screen o...

Page 140: ...ible on standard size paper XY Zoom cannot be used when using this function The image cannot be rotated when using this function To cancel card shot Touch the Cancel key in the screen of step 4 System Settings Administrator Card Shot Settings This is used to set the values to which the size returns when the Size Reset key is pressed 25 mm to 210 mm 1 to 8 1 2 can be entered for both the horizontal...

Page 141: ...Numbering A 1 position only Text A 6 positions If the selected stamp content of one position overlaps the stamp content of another position priority will be given in the following order right side left side centre Content that is hidden due to overlapping will not be printed Text will be printed at the preset size regardless of the copy ratio or paper size setting Text will be printed at the prese...

Page 142: ...amp Top left Page Numbering Bottom centre Text Top left Print positions The keys that show the print positions will appear as follows depending on the state of the settings Date and Page Numbering cannot be selected in multiple positions If the Date key or Page Numbering key is touched when Date or Page Numbering has already been selected for a position a message will appear asking you if you wish...

Page 143: ...ion booklet binding or tablet binding of the originals 2 Touch the OK key You will return to the base screen of copy mode To edit a stamp position or delete a stamp item touch the Layout key CHECKING THE STAMP LAYOUT Layout page 2 70 7 Press the START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you ...

Page 144: ...e If you need to change the date touch the Date Change key Set the date that you wish to use and touch the OK key As an alternative to touching the keys you can also directly touch the numeric value display key and change the value with the numeric keys If you select a date that does not exist such as Feb 30 the OK key will be greyed out to prevent entry Changing the date here will not change the ...

Page 145: ...r printing on all pages After touching the OK key continue from step 5 of GENERAL PROCEDURE FOR USING STAMP page 2 57 to complete the copy procedure To cancel the date print setting Touch the Cancel key in the screen of step 2 Cancel OK MM DD YYYY DD MM YYYY All Pages First Page Stamp Date MM DD YYYY YYYY MM DD Date Change 04 APR 2010 ...

Page 146: ...cted for the density of the stamp background Two stamp sizes can be selected CONFIDENTIAL PRIORITY PRELIMINARY FINAL FOR YOUR INFO DO NOT COPY IMPORTANT COPY URGENT DRAFT TOP SECRET PLEASE REPLY 1 Touch the Stamp key in the stamp selection screen See steps 1 to 4 of GENERAL PROCEDURE FOR USING STAMP page 2 57 2 Touch the key of the stamp that you wish to use CONFIDENTIAL Cancel PRIORITY CONFIDENTI...

Page 147: ...py procedure The stamp text cannot be edited To cancel a stamp setting Touch the Cancel key in the screen of step 2 Cancel OK PRIORITY CONFIDENTIAL DO NOT COPY FOR YOUR INFO DRAFT URGENT FINAL PRELIMINARY COPY IMPORTANT PLEASE REPLY TOP SECRET Exposure Larger Smaller All Pages First Page Size Stamp Stamp 2 1 3 Stamp Exposure OK 1 2 3 Exposure Cancel OK PRIORITY CONFIDENTIAL DO NOT COPY FOR YOUR IN...

Page 148: ... key to display the total pages entry screen Enter the total pages 1 to 999 with the numeric keys and touch the OK key The CLEAR key can be pressed to return the setting of the selected item to the default value If you make a mistake press the CLEAR key and then enter the correct number When 2 sided copying is performed the total pages is the total number of sides of the paper If the final page is...

Page 149: ...Printing Start from Page settings If the Last Number is set to a number smaller than the Total Pages page numbers are not printed on pages after the page set as the Last Number Printing Starts from Page is used to set the page number from which you want to begin printing page numbers For example if 3 is set and 1 sided copying is being performed page numbers will be printed beginning from the 3rd ...

Page 150: ...stamp item is set in this changing position the page numbers will alternate sides with this stamp item A stamp item that is in a position not affected by the changing page number position will be printed in its original set position Example When four pages are copied using pamphlet copy and the page number format is 1 2 3 the result is as follows In this example the page number is set at the botto...

Page 151: ...een entered touch the OK key To store or delete a text string touch the Store Delete key Storing editing and deleting text strings page 2 68 3 Specify the text to be printed 1 Touch the text string that you wish to select You can touch the 5 10 key to switch the number of keys displayed in the screen between 5 and 10 When 5 key display is selected the entire text string appears in each key 2 Touch...

Page 152: ...p 5 of GENERAL PROCEDURE FOR USING STAMP page 2 57 to complete the copy procedure Text settings can also be configured in the Web pages Click Application Settings Copy settings and then Text Settings Stamp in the Web page menu To cancel a text setting Touch the Cancel key in the screen of step 2 Cancel OK Pre Set First Page All Pages Store Delete Recall Stamp Text AAA AAA Direct Entry ...

Page 153: ...he key with the text string is touched the following screen appears When the Amend key is touched a text entry screen appears The stored text string appears in the text entry screen Edit the text When you have finished entering the text touch the OK key The text entry screen will close When the Delete key is touched the stored text is deleted Text settings can also be configured in the Web pages C...

Page 154: ... screen of step 2 To copy using a stored text string continue from step 2 of PRINTING TEXT ON COPIES Text page 2 66 No 01 AAA AAA No 03 CCC CCC No 04 No 02 BBB BBB No 05 No 07 No 08 No 09 No 10 No 06 1 3 10 5 Store Delete Stamp Text 10 5 Store Delete Stamp Text Back ...

Page 155: ...nt to delete or whose position you want to change A maximum of 14 characters appear in each key 3 To change the position of the item touch the Move key To delete the item touch the Delete key If the Move key is touched a screen for selecting the destination position appears If the Delete key is touched the item is deleted Go to step 6 OK Special Modes Special Modes OK Layout Cancel Date Page Numbe...

Page 156: ...he stamp item to a position that is already occupied by another stamp item a message will appear asking you if you wish to overwrite the other stamp item To overwrite the other stamp item touch the Yes key To cancel the move touch the No key 6 Touch the OK key Select the location to move the selected item OK Stamp Move 1 2 3 4 5 6 1 1 1 Not selected stamp setting has not been selected Selected dur...

Page 157: ...TING PHOTOS ON A COPY Photo Repeat page 2 73 2 Mirror Image key REVERSING THE IMAGE Mirror Image page 2 75 3 Centring key COPYING IN THE CENTRE OF THE PAPER Centring page 2 76 OK Mirror Image Centring Photo Repeat OK Special Modes Image Edit Special Modes OK 1 2 Card Shot 2in1 Stamp File Transparency Inserts Sharpness Erase Job Build Image Edit Quick File Margin Shift Pamphlet Copy 1 2 3 ...

Page 158: ...opies are made Copying on A4 8 1 2 x 11 size paper 2 copies are made Copying on A4 8 1 2 x 11 size paper 12 copies are made 1 Place the original face down on the document glass When placing a 130 mm x 90 mm or 65 mm x 70 mm 3 x 5 or 2 1 2 x 2 1 2 photo size original place the original with the short side aligned against the left side of the document glass When placing a 100 mm x 150 mm 5 x 7 or bu...

Page 159: ...y To cancel scanning and copying Press the STOP key The original must be placed on the document glass Only A4 8 1 2 x 11 size paper can be used The copy ratio is 100 when this function is used The ratio cannot be changed However for a business card size original up to 57 mm x 100 mm 2 1 8 x 2 5 8 the images are reduced to 95 To cancel the photo repeat setting Touch the Cancel key in the screen of ...

Page 160: ...ghlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the START key Copying will begin If you are using the document glass to copy multiple original pages copying will take place as you scan each original If you have selected sort mode change originals and press the START key Repeat until all pages have been scan...

Page 161: ...t the special modes 1 Touch the Special Modes key 2 Touch the Image Edit key Image Edit KEY page 2 72 3 Select Centring 1 Touch the Centring key so that it is highlighted 2 Touch the OK key You will return to the special modes screen Touch the OK key to return to the base screen of copy mode 4 Press the START key Copying will begin If you are using the document glass to copy multiple original page...

Page 162: ... when using the centring function but not enlarged When the original size or the paper size is displayed as a special size this function cannot be used To cancel centring Touch the Centring key in the screen of step 3 so that it is not highlighted ...

Page 163: ...on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 27 2 Select the special modes 1 Touch the Special Modes key 2 Touch the Sharpness key Special modes menu 1st screen page 2 38 3 Adjust the image 1 Touch the Soft key or the Sharp key 2 Touch the OK key You will return to the base screen of copy mode Soft Sharp OK OK Cancel Special Modes Sharpness Sharp...

Page 164: ...ve selected sort mode change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning and copying Press the STOP key When this function is selected the Original Image Type setting for exposure adjustment automatically changes to Text Prtd Photo To cancel the sharpness setting Touch the Cancel key in the screen of step 3 ...

Page 165: ...n the document glass After placing the original specify the original size ORIGINAL SIZES page 2 27 2 Select copy settings in the base screen 3 Select Proof Copy 1 Touch the Special Modes key SPECIAL MODES page 2 38 2 Touch the keys to switch through the screens 3 Touch the Proof Copy key so that it is highlighted 4 Touch the OK key A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A ...

Page 166: ... glass to copy multiple originals change originals and press the START key Repeat until all pages have been scanned and then touch the Read End key One set of copies will be printed To cancel copying Press the STOP key 6 Check the printed set of copies If the copies are acceptable touch the End key If you need to change the settings touch the Change key When the End key is touched the remaining se...

Page 167: ...printed again using the adjusted settings Check the results If further adjustments are needed repeat steps 6 through 8 Repeating Proof Copy does not decrease the remaining number of sets to be printed 9 Touch the End key You will return to the base screen of copy mode and the remaining sets will be printed To cancel scanning and copying Press the STOP key If Proof Copy is executed while the machin...

Page 168: ...ed size original is combined with auto ratio selection the ratio is adjusted individually for each original according to the selected paper size enabling output on a uniform paper size For mixed originals the only combination of sizes that can be used is A5 and A4 8 1 2 x 11 and 8 1 2 x 14 5 1 2 x 8 1 2 and 8 1 2 x 11 When mixed size original is combined with auto ratio selection Auto ratio select...

Page 169: ...n of copy mode 3 Press the START key Copying will begin To cancel scanning and copying Press the STOP key To cancel the mixed size original setting Touch the Cancel key in the screen of step 2 System Settings Administrator Original Feeding Mode The original feeding mode can be set to always scan mixed size originals A4 A5 8 1 2 x 14 8 1 2 x 11 8 1 2 x 11 5 1 2 x 8 1 2 Place with the sides that are...

Page 170: ...ndicator line on the tray After placing the original specify the original size ORIGINAL SIZES page 2 27 If the originals are inserted with too much force they may crumple and misfeed 2 Select Slow Scan Mode 1 Touch the Special Modes key SPECIAL MODES page 2 38 2 Touch the keys to switch through the screens 3 Touch the Slow Scan Mode key so that it is highlighted 4 Touch the OK key You will return ...

Page 171: ...automatic 2 sided copying cannot be used To cancel the slow scan mode setting Touch the Slow Scan Mode key in the screen of step 2 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place in slow scan mode ...

Page 172: ...d Scan 1 Touch the Special Modes key SPECIAL MODES page 2 38 2 Touch the keys to switch through the screens 3 Touch the Business Card Scan key 3 Specify settings for Business Card Scan 1 Specify the number of business cards to be copied and touch the 1 Sheet Layout key or the 8 Sheet Layout key When the 1 Sheet Layout key is selected the smallest size of paper loaded in the paper trays will be aut...

Page 173: ...nctions and paper cannot be used Zoom function Auto Image Label To cancel the business card scan setting Touch the Cancel key in the screen of step 3 System Settings Administrator Business Card Scan Option Specify whether or not the Business Card Scan function is used A A D B C E H F G A C B D E G F H A C E G B D F H A B C D E F G H A A B C D H G F E A C E G H F D B Originals Original orientation ...

Page 174: ...upt key The Interrupt key does not appear while an original is being scanned 2 Place the original Place the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size ORIGINAL SIZES page 2 27 3 Select copy settings and press the START key The interrupt copy job begins 4 When the interrupt copy job is completed the interrupte...

Page 175: ... settings of the job in progress the Reserve key may appear instead of the Interrupt key Unlike interrupt copy reserve copy does not temporarily stop the job in progress Instead the reserve copy job begins when the job in progress is finished Interrupt copy cannot be used in combination with the following special modes Job Build Card Shot If the document glass is used for an interrupt copy job 2 s...

Page 176: ...o display the job status screen The first four jobs in the print queue the job in progress and reserved jobs can be checked in the job status display B Detail Spool Complete Stop Delete Copy 2 3 4 002 000 Waiting Computer01 002 000 Waiting 0312345678 001 000 Waiting Print Job Job Queue Sets Progress Status Scan to Fax Job Internet Fax Priority 1 1 Job Queue Copy 1 020 001 Copying JOB STATUS Tray1 ...

Page 177: ...completed jobs screen and the spool screen 4 Detail key job queue screen Touch this key to display detailed information on a job 5 Priority key Touch this key to give priority to a selected job 6 Stop Delete key Touch this key to stop or delete a selected job 7 Job list completed jobs screen This shows up to 99 completed jobs The result status of each completed job is shown Copy jobs that used the...

Page 178: ...ob appears 4 Number of copies sets entered This shows the number of copies sets specified 5 Number of completed copies This shows the number of copies sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Copy 2 002 000 Waiting 1 2 3 4 5 6 Message Status Copying Copying is in progress Waiting Scanning the original Toner Empty The toner cartridge is out ...

Page 179: ...sage appears to confirm the cancellation Touch the Yes key The selected job key is deleted and printing is cancelled If the job in progress is a copy job you can also press the STOP key to display the above screen To cancel touch the Yes key If you do not want to cancel the selected print job Touch the No key in step 5 JOB STATUS 3 4 Computer02 002 000 Waiting 1 Computer01 020 001 Printing 0312345...

Page 180: ...the Print Job tab 2 Change the print job status mode to Job Queue Touch this key to change modes The selected mode will be highlighted 3 Touch the key of the copy job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed JOB STATUS 3 4 Computer02 002 000 Waiting 1 Computer01 020 001 Printing 0312345678 001 000 Waiting Internet ...

Page 181: ...se the paper ran out the Paper Select key can be pressed to change to a different paper tray When the Paper Select key is pressed the paper tray selection screen appears PAPER TRAYS page 2 9 Touch the key of the tray that has the size of paper that you wish to use and then touch the OK key The stopped copy job will resume JOB STATUS Copy 002 000 Waiting Computer01 002 000 Waiting 0312345678 001 00...

Page 182: ...ting Select 2 sided copying Press the START key Press the P key Touch the stored program key Press the START key Considerable time is required to copy the drawings each month because the above settings must be selected In addition mistakes are occasionally made when selecting the settings so some copies must be redone The settings are stored in a job program so they can be selected by the touch of...

Page 183: ...m When a highlighted numeric key is touched the following screen appears The Store key can be touched to delete the stored settings and store new settings Go to the next step When the Delete key is touched the stored settings are deleted After the deletion is finished touch the Exit key to return to the base screen When Disabling Deletion of Job Programs is enabled in the system settings a stored ...

Page 184: ...haracters can be entered for the name When you have finished touch the OK key You will return to the base screen with the stored information reflected in the screen The number of copies cannot be stored Special Modes Plain 2 Sided Copy Output Copy Ratio 100 A4 3 2 1 A5 Original Paper Select Auto A4 Plain Exposure Auto A4 4 A4 A4 To store make selections and press OK to delete press Cancel Cancel O...

Page 185: ...G 3 25 FITTING THE PRINT IMAGE TO THE PAPER 3 27 PRINTING MULTIPLE PAGES ON ONE PAGE 3 28 STAPLING OUTPUT 3 30 CONVENIENT PRINTING FUNCTIONS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS 3 32 CREATING A PAMPHLET Pamphlet 3 32 INCREASING THE MARGIN Margin Shift 3 34 CREATING A LARGE POSTER Poster Printing 3 35 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE 3 36 ROTATING THE PRI...

Page 186: ...R DIRECTLY PRINTING FROM THE MACHINE 3 52 DIRECTLY PRINTING A FILE ON AN FTP SERVER 3 53 DIRECTLY PRINTING A FILE IN USB MEMORY 3 54 DIRECTLY PRINTING A FILE IN A NETWORK FOLDER 3 56 DIRECTLY PRINTING FROM A COMPUTER 3 59 SUBMIT PRINT JOB 3 59 FTP PRINT 3 59 E MAIL PRINT 3 60 CHECKING THE PRINT STATUS JOB STATUS SCREEN 3 61 SPOOL SCREEN JOB QUEUE SCREEN COMPLETED JOB SCREEN 3 62 PRINTING AN ENCRYP...

Page 187: ... the Hewlett Packard PCL6 and PCL5e printer control languages It is recommended that you use the PCL6 printer driver If you have a problem printing from older software using the PCL6 printer driver use the PCL5e printer driver The PCL5e printer driver cannot be available in some countries Can be used in the standard machine configuration PS This printer driver supports the PostScript 3 page descri...

Page 188: ...the machine If the printer drivers appear as icons click the icon of the printer driver to be used If the printer drivers appear as a list select the name of the printer driver to be used from the list 2 Click the Preferences button If you are using Windows 2000 the Preferences button does not appear Click a tab on the Print dialog box to adjust the settings on that tab In Windows 98 Me NT 4 0 cli...

Page 189: ...er size is the same as the paper size set in the software application Up to eight custom paper sizes can be stored Storing a custom paper size makes it easy to specify that size each time you need to use it To store a paper size select Custom Paper or one of User1 to User7 from the pull down menu and click the Custom button 4 Click the Print button Printing begins In Windows 98 Me NT 4 0 click the...

Page 190: ...y When other than Auto Select is selected in Paper Type A tray with the specified type of paper and the size specified in Paper Size is used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 31 in 1 BEFORE USING THE MACHINE When Enable Detected Paper S...

Page 191: ...Settings in many applications and then perform the following steps 1 Click the Paper tab 2 Select the envelope size from the Paper Size menu 3 Select Bypass Tray from the Paper Source menu of Paper Selection 4 Select Envelope from the Paper Type menu Set the paper type of the bypass tray to Envelope and make sure the envelope is loaded in the bypass tray 4 2 1 3 It is recommended that you do a tes...

Page 192: ...print The information that must be entered varies depending on the authentication method being used so check with the administrator of the machine before printing 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window ...

Page 193: ... 4 Click the OK button To have a confirmation window appear before printing starts select the Auto Job Control Review checkbox so that a checkmark appears 3 Start printing Even when user authentication is enabled in the system settings administrator normally printing is possible without entering user information The number of pages printed is added to the Other User count In this case other print ...

Page 194: ... the combinations of settings that can be selected in the printer driver properties window When a restriction exists on a selected setting an information icon will appear next to the setting Click the icon to view an explanation of the restriction 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Pre...

Page 195: ...of the printer driver properties window Settings configured on each tab are listed at the time of saving allowing you to check the settings as you save them 1 Open the printer driver properties window from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usuall...

Page 196: ...f 20 characters 3 Click the OK button 4 Click the OK button 5 Start printing Up to 30 sets of user settings can be saved The following items cannot be saved in user settings A watermark that you created Paper insertion settings Overlay file The login name password user name and job name entered in the Job Handling tab 3 2 1 ...

Page 197: ...ow from the print window of the software application 1 Select the printer driver of the machine 2 Click the Preferences button The button that is used to open the printer driver properties window usually Properties or Printing Preferences may vary depending on the software application 2 Select the print settings 1 Select the user settings that you wish to use 2 Click the OK button 3 Start printing...

Page 198: ...e start button and then click Printers and Faxes In Windows 98 Me NT 4 0 2000 click the Start button point to Settings and then select Printers In Windows XP if Printers and Faxes does not appear in the start menu select Control Panel select Printers and Other Hardware and then select Printers and Faxes 2 Open the printer properties window 1 Click the icon of the printer driver of the machine 2 Cl...

Page 199: ...3 15 PRINTER Contents 4 Configure the settings and click the OK button For explanations of the settings see printer driver Help ...

Page 200: ... PRINTING FROM A MACINTOSH 1 Select Page Setup from the File menu of TextEdit In Mac OS 9 select Page Setup from the File menu of SimpleText 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select paper settings The paper size paper orientation and enlarge reduce can be selected 3 Click the OK button The machine name that appears in the Format for menu is normally SCxxxxx...

Page 201: ...ormally SCxxxxxx xxxxxx is a sequence of characters that varies depending on the machine model 3 Select print settings In Mac OS X click next to Copies Pages and select the settings that you wish to configure from the pull down menu The corresponding setting screen will appear If the settings do not appear in Mac OS X v10 5 to 10 5 5 click next to the printer name In Mac OS 9 click next to General...

Page 202: ...3 18 PRINTER Contents 4 Click the Print button Printing begins ...

Page 203: ... used for printing Special media such as envelopes can also be placed in the bypass tray For the procedure for loading paper and other media in the bypass tray see LOADING PAPER IN THE BYPASS TRAY page 1 31 in 1 BEFORE USING THE MACHINE When Enable Detected Paper Size in Bypass Tray disabled by factory default or Enable Selected Paper Type in Bypass Tray enabled by factory default is enabled in th...

Page 204: ... Paper Size menu on the page setup screen In Mac OS 9 select the envelope size from the Paper menu on the page setup screen 2 Click the OK button In the case of media that can only be loaded in a certain orientation such as an envelope you can rotate the image 180 degrees if needed For more information see ROTATING THE PRINT IMAGE 180 DEGREES Rotate 180 degrees page 3 36 2 Select the bypass tray 1...

Page 205: ...or of the machine before printing 1 Select Print from the application s File menu The menu used to execute printing may vary depending on the software application 2 Display the job handling screen 1 Make sure that the machine s printer name is selected 2 Select Job Handling In Mac OS X v10 5 to 10 5 5 select Job Handling and then click the Authentication tab in the screen that appears In Mac OS 9 ...

Page 206: ... name the file name set in the software application will appear 3 Click the Print button In Mac OS X you can click the lock button after entering your login name and password or user number to simplify operation the next time you wish to print based on the same user authentication Even when user authentication is enabled in the system settings administrator normally printing is possible without en...

Page 207: ...3 4 Macintosh BASIC PRINTING PROCEDURE page 3 16 SELECTING A PRINT MODE SETTING This section explains the procedure for selecting a print mode setting The Print Mode Settings consist of the following three items Normal This mode is suitable for printing data such as regular text or a table High Quality The print quality of photos and text is high Fine Select this when you want to print a photo wit...

Page 208: ...3 24 PRINTER Contents 1 Select Printer Features 2 Select Advanced 3 Select the Print Mode Macintosh 1 2 3 ...

Page 209: ...Select 2 Sided Book or 2 Sided Tablet Orientation Print results Vertical Windows Macintosh Windows Macintosh 2 Sided Book Long edged binding Flip on long edge 2 Sided Tablet Short edged binding Flip on short edge Horizontal Windows Macintosh Windows Macintosh 2 Sided Book Short edged binding Flip on short edge 2 Sided Tablet Long edged binding Flip on long edge The pages are printed so that they c...

Page 210: ...elect Layout 2 Select Long edged binding or Short edged binding Macintosh 1 2 In Mac OS X v10 2 8 select the settings in Advanced In Mac OS 9 select Output Document Style and then select Flip on long edge or Flip on short edge ...

Page 211: ...lains how to print an A5 size document on A4 size paper 1 Click the Paper tab 2 Select the size of the print image for example A5 3 Select Fit To Paper Size 4 Select the actual paper size to be used for printing for example A4 This function can only be used in Mac OS X v10 4 11 and v10 5 to 10 5 5 1 Select Paper Handling 2 Check the size of the print image for example A5 To change the print image ...

Page 212: ...cted the following print results will be obtained depending on the order selected N Up Pages per sheet Print results Left To Right Right To Left Top To Bottom When the print orientation is landscape 2 Up 2 pages per sheet N Up Pages per sheet Right and Down Down and Right Left and Down Down and Left 4 Up 4 pages per sheet The page orders for 6 Up 8 Up 9 Up and 16 Up are the same as for 4 Up In a W...

Page 213: ...you wish to print borderlines click the Border checkbox so that a checkmark appears 4 Select the order of the pages 1 Select Layout 2 Select the number of pages per sheet 3 Select the order of the pages 4 If you wish to print borderlines select the desired type of borderline Windows 2 3 4 1 Macintosh 1 2 3 4 ...

Page 214: ...apling takes place in one location only Orientation Left Right Top Vertical Horizontal To use the staple function a finisher is required For the maximum number of sheets that can be stapled see SPECIFICATIONS in the Maintenance Safety Guide The maximum number of sheets that can be stapled at once includes any covers and or inserts that are inserted The staple function cannot be used in combination...

Page 215: ...n select the number of staples in the Staple menu 1 Select Printer Features 2 Select the Binding Edge 3 Select the staple function For the staple function select the number of staples in the Staple menu Windows 3 2 1 Macintosh 1 2 3 In Mac OS X v10 2 8 select the settings in Advanced In Mac OS 9 select the settings in Output Document Style ...

Page 216: ...printing and the steps for opening the printer driver properties window see the following section Windows BASIC PRINTING PROCEDURE page 3 4 Macintosh BASIC PRINTING PROCEDURE page 3 16 CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATING A PAMPHLET Pamphlet The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a p...

Page 217: ...er Features 2 Select the Binding Edge 3 Select Tiled Pamphlet or 2 Up Pamphlet Macintosh 3 1 2 In Mac OS X v10 2 8 select from the 2 Side Printing and Binding Edge menus in Advanced In Mac OS 9 select the settings in Output Document Style ...

Page 218: ...ngs on the Main tab 2 Select the Binding Edge 3 Select the Margin Shift Select from the Margin Shift menu If you wish to configure another numeric setting select the setting from the pull down menu and click the Settings button Click the button or directly enter the number 1 Select Printer Features 2 Select the Binding Edge 3 Select the Margin Shift Windows 3 2 1 Macintosh 3 1 2 In Mac OS X v10 2 ...

Page 219: ...ise alignment of the edges of the sheets during attachment borderlines can be printed and overlapping edges can be created overlap function This function can be used when the PCL6 or PS printer driver is used 1 Click the Paper tab 2 Select the Poster Printing checkbox and click the Poster Settings button 3 Select poster settings Select the number of sheets of paper to be used from the pull down me...

Page 220: ...one orientation such as envelopes or paper with punch holes In Mac OS X a portrait image cannot be rotated 180 degrees 1 Select the setting on the Main tab 2 Select the Rotate 180 degrees checkbox 1 Select Page Setup from the File menu and click the button In Mac OS 9 select Page Setup from the File menu and select PostScript Options Then select the Flip Horizontal and Flip Vertical checkbox 2 Cli...

Page 221: ...ange the proportions of the image XY Zoom 1 Click the Paper tab 2 Select Zoom and click the Settings button The actual paper size to be used for printing can be selected from the pull down menu 3 Select the zoom ratio Directly enter a number or click the button to change the ratio in increments of 1 You can also select Upper Left or Center for the base point on the paper 1 Select Page Setup from t...

Page 222: ...s cannot be adjusted When the data includes lines of varying widths you can also print all lines at the minimum width This function can be used when the PCL6 printer driver is used 1 Click the Advanced tab 2 Adjust the line width Select a number from the pull down menu Windows 2 1 The units of line width adjustment can be set to Fixed Width or Ratio Click the Compatibility button and select the un...

Page 223: ...ick the Advanced tab 2 Select a mirror image setting If you wish to reverse the image horizontally select Horizontal If you wish to reverse the image vertically select Vertical This function can only be used in Mac OS 9 1 Select Page Setup from the File menu and select PostScript Options 2 Select Visual Effects To reverse the image horizontally select Flip Horizontal To reverse the image verticall...

Page 224: ...the print settings when printing a photo or other image These settings can be used for simple corrections when you do not have image editing software installed on your computer This function is not available when using the PCL5e printer driver 1 Click the Advanced tab 2 Click the Image Adjustment button 3 Adjust the image settings To adjust a setting drag the slide bar or click the or button Windo...

Page 225: ...data such as bitmap images cannot be adjusted This allows you to bring out colour text and lines that are faint and difficult to see Text To Black can be selected to print all text other than white text in black Vector To Black can be selected to print all vector graphics other than white lines and areas in black 1 Click the Advanced tab 2 Select the Text To Black checkbox and or the Vector To Bla...

Page 226: ...ermark settings Select a stored water mark from the pull down menu You can click the Edit button to edit the font and select other detailed settings 1 Select Watermarks 2 Click the Watermark checkbox and configure watermark settings Detailed watermark settings can be configured such as selection of the text and editing of the font Adjust the size and angle of the text by dragging the slide bar C O...

Page 227: ...can be used to stamp the print data with a frequently used image or an icon of your own creation This function can be used when the PCL6 or PS printer driver is used 1 Click the Watermarks tab 2 Select the image stamp setting If an image stamp has already been stored it can be selected from the pull down menu If you have not stored an image stamp click the Image File select the file you wish to us...

Page 228: ... file Click the Create Overlay button and specify the name and folder to be used for the overlay file that you wish to create The file will be created when the settings are completed and printing is started Printing with an overlay file 1 Click the Advanced tab Configure the printer driver settings from the application from which you wish to print using the overlay file 2 Select the overlay file A...

Page 229: ... the Special Modes tab 2 Select Different Paper and click the Settings button 3 Select paper insertion settings Select the insertion position paper source and printing method from the corresponding menus Click the Add button to show the selected settings in Information When you have completed the settings click the Save button in User Settings to save the settings 5 4 3 2 1 Windows 1 2 3 When Bypa...

Page 230: ...5 to 10 5 5 1 Select Printer Features 2 Select Different Paper 3 Select cover insertion settings Select the print setting paper tray and paper type for the cover page and last page Macintosh 1 3 2 In Mac OS 9 select Different Paper and then select the settings for the cover page and last page ...

Page 231: ...me content on the insert as is printed on the sheet of transparency film select the Printed checkbox Select the paper source and type if needed 1 Select Printer Features 2 Select Transparency Inserts 3 Select transparency insert settings To print the same content on the insert as is printed on the sheet of transparency film select Print in Transparency Inserts Select the paper source and type if n...

Page 232: ...ar to a carbon copy slip can be obtained with a single selection of the print command As another example if standard paper is loaded in tray 1 and recycled paper is loaded in tray 2 Carbon Copy can simultaneously print one copy for presentation and one copy as a duplicate 1 Click the Special Modes tab 2 Select Carbon Copy and click the Settings button 3 Select the carbon copy settings Select the t...

Page 233: ...he reverse side will be left blank and the page will be printed on the front side of the next sheet of paper This function can be used when the PCL6 printer driver is used 1 Click the Special Modes tab 2 Select Chapter Inserts and click the Settings button 3 Select the chapter settings Enter the page numbers that are to begin chapters in Page Settings Click the Add button and your settings will ap...

Page 234: ... you can print the remaining sets from the operation panel of the machine This prevents the occurrence of excessive misprints To print files stored on the machine s hard drive see PRINTING A STORED FILE page 6 31 in 6 DOCUMENT FILING 1 Click the Job Handling tab 2 Select the retention setting Click the Retention checkbox Select the retention method in Retention Settings To enter a password 5 to 8 ...

Page 235: ...Macintosh PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED page 3 21 1 Log into the machine Enter your user number or login name and password in the user authentication screen of the machine 2 Perform print all A confirmation prompt will appear Touch the OK key The print files stored in the quick file folder main folder and custom folder will be printed automatically and then deleted Maci...

Page 236: ...e shown below DIRECTLY PRINTING FROM THE MACHINE A file on an FTP server in a network folder or in a USB memory device connected to the machine can be selected and printed from the operation panel of the machine without using the printer driver PRINTING WITHOUT THE PRINTER DRIVER File Type TIFF JPEG PCL PDF Encrypted PDF PS XPS Extension tiff tif jpeg jpg jpe jfif pcl pdf ps xps To print XPS files...

Page 237: ...on appears to the left of keys of files that can be printed The icon is displayed to the left of keys of folders on the FTP server To display the files and folders in a folder touch the key of the folder A total of 100 keys of files and folders can be displayed Touch the key to move up one folder level When you move down a folder level by touching a folder key the key appears in the top right corn...

Page 238: ... be applied 2 Touch the Print key Printing begins When the message appears in the touch panel touch the OK key When you select a PDF file that has a password you must enter the password in the job status screen to begin printing PRINTING AN ENCRYPTED PDF FILE page 3 64 1 Connect the USB memory device to the machine Use a FAT32 USB memory with a capacity of no more than 32 GB 2 Access the USB memor...

Page 239: ...ing order each time you touch the key 4 Print the selected file 1 Select print conditions If you selected a file PCL PS or XPS in step 3 that includes print settings the settings will be applied 2 Touch the Print key Printing begins after the selected file is transferred When the message appears in the touch panel touch the OK key To cancel printing To cancel printing while the file is being trans...

Page 240: ...rver or in a shared folder of an individual s computer on the same network as the machine 1 Access the network 1 Touch the DOCUMENT FILING key 2 Touch the Ex Data Access tab 3 Touch the Network Folder key FTP Network Folder USB Memory External Data Access File Retrieve Scan to HDD HDD Status Ex Data Access IMAGE SEND DOCUMENT FILING COPY 1 2 3 ...

Page 241: ...oups 100 servers and 100 network folders can be displayed Touch the key to move up one folder level To return to the workgroup selection screen touch the key To change the sorting order of the displayed keys touch the key that shows or in each screen The order switches between ascending order and descending order each time you touch the key To go to a particular page touch the key that shows the c...

Page 242: ...es between ascending order and descending order each time you touch the key 4 Print the selected file 1 Select print conditions If you selected a file PCL PS or XPS in step 3 that includes print settings the settings will be applied 2 Touch the Print key Printing begins after the selected file is transferred When the message appears in the touch panel touch the OK key When you select a PDF file th...

Page 243: ...You can print a file from your computer by simply dragging and dropping the file onto the FTP server of the machine Configuring settings To enable FTP Print click Application Settings and then Setting for Print from the PC in the Web page menu and configure the port number Administrator rights are required Performing FTP Print Type ftp and then the IP address of the machine in the address bar of y...

Page 244: ...n a finisher is installed 2 Can be omitted except when authentication is by user number Function Command name Values Example Copies COPIES 1 999 Staples 1 STAPLEOPTION NONE ONE Output COLLATE OFF ON 2 sided print DUPLEX OFF TOP LEFT RIGHT Account number 2 ACCOUNTNUMBER Number 5 to 8 digits File type LANGUAGE PCL PCLXL POSTSCRIPT PDF TIFF JPG XPS Paper PAPER Name of available paper A4 LETTER etc Do...

Page 245: ...y the job status screen You can check the first four print jobs in the print queue the job in progress and reserved jobs in the job status display B Detail Spool Complete Stop Delete Copy 2 4 002 000 Waiting Copy 002 001 Printing 0312345678 001 000 Waiting Print Job Job Queue Sets Progress Status Scan to Fax Job Internet Fax Priority 1 1 Job Queue Computer01 3 020 000 Waiting 1 JOB STATUS Tray1 Sp...

Page 246: ...riority key Touch this key to give priority to a selected job 7 Stop Delete key Touch this key to stop or delete a selected job 8 Job list completed jobs screen This shows up to 99 completed jobs The result status of each completed job is shown 9 Detail key completed jobs screen When a job is shown as a key in the job list the Detail key can be touched to show detailed information on the job 10 Ca...

Page 247: ...ted sets This shows the number of sets completed 000 appears while the job is waiting in the job queue 6 Status Shows the job status Computer01 2 002 000 Waiting 1 2 3 4 5 6 Message Status Printing Printing is in progress Waiting The job is waiting to be executed Toner Empty The toner cartridge is out of toner Replace the toner cartridge with a new cartridge Paper Empty The paper used for the job ...

Page 248: ...32 characters or less and touch the OK key The print job is released and moved to the Job Queue When both a master password and a user password which is used to open the file have been set enter the master password To print an encrypted PDF file using the printer driver enter the password when opening the file on your computer Printing is not possible if you do not know the password for an encrypt...

Page 249: ...his key to change modes The selected mode will be highlighted 3 Touch the key of the print job to which you want to give priority 4 Touch the Priority key The job being printed stops and the job selected in 3 is printed To check print information on the selected job touch the Detail key JOB STATUS Computer01 Computer02 0312345678 Copy 020 001 020 000 002 000 002 000 Printing Waiting Waiting Waitin...

Page 250: ... The selected job key is deleted and printing is cancelled It is also possible to cancel printing with the STOP key on the operation panel When the STOP key is pressed a message will appear asking you if you want to cancel the job If you do not want to cancel the selected print job Touch the No key in step 5 JOB STATUS Computer01 Computer02 0312345678 Copy 020 001 020 000 002 000 002 000 Printing ...

Page 251: ...r 1 Touch the key of the job for which Paper Empty appeared 2 Touch the Detail key 3 Touch the Paper Select key 4 Touch the key of the tray that has the paper you wish to use Printing begins If you changed to a different paper size printing may not take place correctly for example part of the text or image may run off the paper JOB STATUS Computer01 020 001 Paper Empty Priority Spool Job Queue Com...

Page 252: ... Yes Staple 5 Yes Yes Yes Yes Yes Paper Paper Size Yes Yes Yes Yes Yes Custom Paper 8 size 8 size 8 size Yes 2 Yes Paper Selection Yes Yes Yes Yes Yes Output tray Yes Yes Yes Yes Yes Convenient printer functions Pamphlet Yes Yes Yes Yes Yes Margin Shift 0 mm to 30 mm 0 mm to 30 mm 0 mm to 30 mm Yes Yes Poster Printing Yes No Yes No No Rotate 180 degrees Yes Yes Yes Yes Yes Zoom XY Zoom Yes 6 Yes 6...

Page 253: ...ating systems 12 The number of available resident fonts is 35 in Windows NT 4 0 13 True Type and Type1 can be selected in some versions of LaserWriter 14 Cannot be used in Mac OS X v10 2 8 Functions to combine text and images Watermark Yes Yes Yes Yes Yes Image Stamp Yes No Yes No No Overlay Yes Yes Yes No No Image Quality Print Mode Normal High Quality Fine No Normal High Quality Fine Normal High...

Page 254: ...TRIEVE A DESTINATION 4 21 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK 4 22 USING THE RESEND FUNCTION 4 24 CHAIN DIALLING 4 25 BASIC TRANSMISSION METHODS TRANSMISSION METHODS 4 26 PLACEMENT ORIENTATION OF THE ORIGINAL 4 28 WHEN THE LINE IS BUSY 4 28 WHEN A COMMUNICATION ERROR OCCURS 4 28 FAX DESTINATION CONFIRMATION MODE 4 29 USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION 4 30 USING T...

Page 255: ...ORARILY CHANGING THE SENDER INFORMATION Own Name Select 4 84 CALLING A FAX MACHINE AND INITIATING RECEPTION Polling 4 85 INITIATING POLLING RECEPTION MANUALLY 4 87 SENDING A FAX WHEN ANOTHER MACHINE POLLS YOUR MACHINE Polling Memory 4 88 RESTRICTING POLLING ACCESS Polling security 4 88 SCANNING A DOCUMENT INTO POLLING MEMORY 4 89 CHECKING THE DOCUMENT IN THE PUBLIC BOX 4 91 DELETING A DOCUMENT FRO...

Page 256: ...X JOBS JOB STATUS SCREEN 4 111 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN 4 112 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED 4 115 CHECKING A RESERVED JOB OR THE JOB IN PROGRESS 4 116 CHECKING COMPLETED JOBS 4 117 CANCELLING A FAX IN PROGRESS OR A RESERVED FAX 4 118 GIVING PRIORITY TO A RESERVED FAX JOB 4 119 CHECKING THE ACTIVITY LOG Image Sending Activity Report 4 120 IMAGE SENDING ACTIVITY...

Page 257: ...the machine to the wall telephone socket Connect the end of the line cord that has the core to the LINE socket on the machine Insert the other end the end without the core into a telephone line socket In some countries an adapter is required to connect the telephone line cable to the wall telephone socket as shown in the illustration BEFORE USING THE MACHINE AS A FAX Click LINE socket Core Insert ...

Page 258: ...main power switch to the on position and press the POWER key on the operation panel If the fax function will be used and in particular if reception or timer transmission will take place at night always keep the main power switch in the on position You can also set the Dial Mode Setting manually This Setting can only be activated in Canada After setting the dial mode do not change the setting unles...

Page 259: ...ault Settings Clock and Clock Adjust and set the year month day hour and minute STORING THE SENDER FAX NUMBER Store the user name and fax number in Sender Data Registration Be sure to configure this information as it is required for communication If Disabling of Clock Adjustment has been enabled in the system settings administrator the date and time cannot be set System Settings Administrator Send...

Page 260: ...ngs One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen Auto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes Resolution Exposure Original Scan Scan Send Standard Auto Receptio...

Page 261: ...sscode for F code transmission F CODE DIALLING page 4 94 7 Customized keys The keys that appear here can be changed to show settings or functions that you prefer Customizing displayed keys page 4 9 8 key Touch this key to dial a fax destination using a search number USING A SEARCH NUMBER TO RETRIEVE A DESTINATION page 4 21 9 Speaker key Pause key Space key Touch this key to dial using the speaker ...

Page 262: ...ument filing mode Example When Erase Job Build and Slow Scan Mode are assigned to the customized keys Checking what special modes are selected The key appears in the base screen when a special mode or 2 sided scanning is selected The key can be touched to display the selected special modes To close the screen touch the OK key Displaying a program key in the base screen will enable you to call up t...

Page 263: ...a fax number stored in an one touch key When the Speaker key is touched the PBX Setting is temporarily cancelled and the R key does not appear When the R key is touched before dialling an F code sub address and passcode cannot be used Likewise an one touch key in which an F code sub address and passcode is stored cannot be used System Settings Administrator PBX Setting This is used to enable PBX S...

Page 264: ...r F code transmission F CODE DIALLING page 4 94 8 Sort Address key Touch this key to change the index tabs to custom indexes or to display one touch keys by send mode CHANGING THE DISPLAY OF ONE TOUCH KEYS IN THE ADDRESS BOOK SCREEN page 4 12 9 To key Touch this key to enter a selected destination one touch key RETRIEVING A STORED DESTINATION page 4 19 10 Cc key Not used in fax mode 11 One touch k...

Page 265: ...lected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Administrator Address Book Default Selection The following settings are available for the method of sorting the addresses that appear in the address book Index type alphabetical custom Address type all group E mail FTP D...

Page 266: ...tab on an index tab can be touched to display keys to further narrow the search range For example when the ABCD tab is touched keys from A to D appear If the B key is touched only destinations starting with the letter B will appear To cancel touch the key again Note that the search letter range cannot be narrowed on the Freq tab the etc tab or on a user index tab System Settings Custom Index page ...

Page 267: ... FROM THE ADDRESS BOOK page 4 18 key Use a search number to specify a destination stored in the address book USING A SEARCH NUMBER TO RETRIEVE A DESTINATION page 4 21 Resend key Select a fax number from the last eight destinations used for transmission USING THE RESEND FUNCTION page 4 24 Numeric keys Enter a fax number ENTERING A FAX NUMBER WITH THE NUMERIC KEYS page 4 17 Auto Auto File Quick File...

Page 268: ...se this key to adjust the resolution of the image CHANGING THE RESOLUTION page 4 54 Special mode settings Touch the Special Modes key to select special modes such as timer transmission and the erase function Auto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem Scan Fax Internet Fax PC Scan Special Modes Resolution Exposure Original Scan Scan Send Standard Auto Recept...

Page 269: ...ess the START key 4 Repeat steps 2 and 3 until all originals have been scanned 5 Touch the Read End key When sending a fax in direct transmission mode Multiple originals cannot be scanned in direct transmission mode Press the START key to start transmission When transmission ends image settings and convenient special mode settings are cleared To cancel scanning Press the STOP key System Settings A...

Page 270: ...er ENTERING DESTINATIONS Enter the destination fax number with the numeric keys Take care to enter the correct number If an incorrect number is entered Press the CLEAR key to clear the number and then enter the correct number Touch the Pause key A hyphen is entered when the Pause key is touched once System Settings Administrator Pause Time Setting This is used to set the length of pauses The defau...

Page 271: ...tiple fax destinations When destinations of other scan modes are stored in addition to fax destinations an icon indicating the mode appears together with the name of the destination in each one touch key Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations System Settings Address Book page 7 16 This is used to...

Page 272: ...rmines whether or not the Next Address key can be omitted before specifying the next destination Factory default setting The Next Address key can be omitted System Settings Administrator Disable Switching of Display Order This is used to disable switching of the order of display of the one touch keys in the address book screen The currently selected display order will be the order that is used aft...

Page 273: ...age will appear to confirm the deletion Touch the Yes key Touch the Detail key to check the specified destination type and name 1 2 CCC CCC 10 5 15 To Cc III III GGG GGG EEE EEE AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sort Address Sub Address Address Review Condition Settings ABCD Freq EFGH IJKL MNOP QRSTU VWXYZ etc Auto Reception Fax Memory 100 To 1 2 C...

Page 274: ...rogrammed when the destination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 001 and 011 0 can be omitted For example to enter 001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to clear the numb...

Page 275: ...ch the OK key 3 Search for the destination in the search screen Enter search characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see ENTERING TEXT page 1 45 in 1 BEFORE USING THE MACHINE How to search Enter a maximum of 64 characters for the search characters The system will look for names starting with t...

Page 276: ...you find that communication errors frequently occur when communicating with that destination you can try changing the settings 3 Select the destination 1 Touch the key of the desired destination If no names are found that match the search letters a message will appear Touch the OK key to close the message and touch the Search Again key to search again 2 Touch the To key This enters the selected de...

Page 277: ... is possible A one touch key in which multiple destinations are stored group key Broadcast destinations Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode This prohibits use of the resend function When this setting is enabled the Resend key cannot be used in the base screen of image send mode Auto Auto USB Mem Scan Fax Internet Fax PC Sc...

Page 278: ...ountry code and or area code are stored separately in one touch keys Example Using chain dialling to dial an international number System Settings Administrator Pause Time Setting This is used to set the length of pauses The default setting is 2 seconds XXX 010 00 XX XXXX XXX 010 Number to access international telephone service Country code Area code Number of other party Using a one touch key Usin...

Page 279: ...tus screen CHECKING THE STATUS OF FAX JOBS page 4 111 BASIC TRANSMISSION METHODS If memory becomes full while the first original page is being scanned transmission will stop In the following situations the transmission will be automatically reserved memory transmission When the line is busy or a communication error occurs and automatic resending is enabled WHEN THE LINE IS BUSY page 4 28 WHEN A CO...

Page 280: ...head of any previously reserved transmissions To send a fax by direct transmission touch the Direct TX key in the base screen USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 31 USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE page 4 35 When the document glass is being used for a transmission Quick Online transmission will not operate When tran...

Page 281: ...m Settings Administrator Rotation Sending Setting The factory default setting is rotate before transmission If this setting is disabled the original will be transmitted in the orientation in which it is placed To cancel transmission Cancel the transmission from the job status screen CANCELLING A FAX IN PROGRESS OR A RESERVED FAX page 4 118 System Settings Administrator Recall in Case of Line Busy ...

Page 282: ...confirmation 3 times in a row the screen will revert to the base screen Functions that cannot be used When the fax destination confirmation function is enabled only one destination is allowed and thus the following functions cannot be used Broadcast transmission to multiple destinations including fax destinations Group keys and program keys that contain multiple fax destinations cannot be used Aft...

Page 283: ...ys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 17 3 Press the START key Scanning begins When scanning is completed the machine sounds a beep When scanning is completed Job stored will be displayed together with a job control number This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report ...

Page 284: ...h multiple destinations are stored group key cannot be used In addition to specification by one touch key a destination can also be specified using a search number You can also directly enter a fax number with the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 17 3 Touch the Direct TX key 4 Press the START key Transmission begin...

Page 285: ...uccessful due to a communication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmission is waiting the JOB STATUS key can be pressed to display the j...

Page 286: ...in order starting from the first page When sending a multi page fax the automatic document feeder and the document glass cannot both be used to scan the original pages 2 Enter the destination fax number 1 Touch the Address Book key in the base screen For the Address Book key see BASE SCREEN OF FAX MODE page 4 8 2 Touch the one touch key of the desired destination In addition to specification by on...

Page 287: ...ation screen appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned However when Card Shot is selected in the special modes only the exposure can be changed and this can only be done when scanning each even page number of the original pages To cancel transmission ...

Page 288: ...etector plate and prevent correct detection of the document size 2 Enter the destination fax number 1 Touch the Address Book key in the base screen For the Address Book key see BASE SCREEN OF FAX MODE page 4 8 2 Touch the one touch key of the desired destination 3 Touch the Condition Settings key Only one destination can be entered A one touch key in which multiple destinations are stored group ke...

Page 289: ...ication error or other reason If a fax transmission is already in progress when the direct transmission operation is performed the direct transmission will wait until the previous transmission is finished When the previous transmission is completed the direct transmission will begin While the direct transmission is waiting the JOB STATUS key can be pressed to display the job status screen No other...

Page 290: ...x number with the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 17 After touching the Speaker key you can touch the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker Volume key is touched Adjust the volume to the desired level 3 Wait until the connection is made and then pre...

Page 291: ...ws you to retrieve multiple fax numbers stored in a one touch key by simply pressing the one touch key To store group keys see Address Control page 7 16 in 7 SYSTEM SETTINGS When a group key is used to dial the number of fax numbers that are dialled is the number of destinations that are stored in the group key When a group key that has 10 destinations is used 10 fax numbers are dialled 1 Place th...

Page 292: ...trator the Next Address key must be touched before entering the next destination System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting is used to prohibit omission of the Next Address key when entering destinations for broadcast transmissions 3 Touch the Address Review key Pause Next Address CCC CCC 0123456789 1 2 10 5 15 To Cc III III GGG GGG EEE EEE CCC CCC ...

Page 293: ...key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key A broadcast transmission takes place by memory transmission only A broadcast transmission can be used in combination with the timer transmission function to transmit at night or any other desired time A broadcast transmission can...

Page 294: ...mpleted broadcast transmission 2 Touch the Detail key Broadcastxxxx will appear as the destination of the broadcast job key The job control number that appeared in the touch panel when scanning ended appears in xxxx JOB STATUS Fax Job Scan to Print Job Internet Fax Address Broadcast0001 1 2 3 4 5 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 ...

Page 295: ...on selection screen will appear with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the job was stored in a confidential folder or was stored as confidential file a password entry screen will appear after you touch the Retry key Enter the password If the All Destinations key is touched in 1 all destinations will be disp...

Page 296: ...mputer and then select the Print command in the software application Image data for transmission will be created and sent as a fax For more information on using PC Fax see the Help file for the PC Fax driver To use the PC Fax function the PC Fax driver must be installed For more information see the Software Setup Guide This function can only be used on a Windows computer This function can only be ...

Page 297: ... AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL 2 Sided Original page 4 45 SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 46 2 Exposure key Touch this key to select the exposure for scanning CHANGING THE EXPOSURE page 4 53 3 Resolution key Touch this key to select the scanning resolution CHANGING THE RESOLUTION page 4 54 Auto Auto USB Mem Scan Fax Internet Fax PC Scan Scan Scan Send Standard Auto...

Page 298: ...shown below 2 Touch the appropriate Image Orientation key If the wrong orientation is selected here the image may not be sent properly 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after the transmission operation is completed 2 sided scanning is not possible when direct transmission or speaker t...

Page 299: ...cify the original size Specifying the original scan size by paper size page 4 47 Specifying the original scan size by numerical values page 4 49 System Settings Administrator Default Original Size Settings Set this if you frequently use a particular original size The set size will appear in the Original key When this setting is configured changing the original size can be omitted Auto Auto USB Mem...

Page 300: ... Original key IMAGE SETTINGS page 4 44 2 Touch the Scan Size key 3 Specify the scan size 1 Touch the appropriate original size key 2 Touch the OK key If you are sending a long original touch the Long Size key Use the automatic document feeder to scan a long original The maximum length that can be scanned is 500 mm 19 5 8 the maximum height is 216 mm 8 1 2 To specify an Inch size for the scan size ...

Page 301: ...E Contents 4 Touch the OK key When Long Size is selected the 2 sided scanning setting and send size cannot be changed Auto B5 Scan Size Send Size 100 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation ...

Page 302: ... original size 1 Touch the Original key The original size set in the system settings appears to the right of the Original key IMAGE SETTINGS page 4 44 2 Touch the Scan Size key 3 Touch the Size Input key Auto A4 Scan Size Send Size 100 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation Fax Original OK Size Input 216x330 16K 216x340 B5 216x343 A5 Long Size AB Inch A4 ...

Page 303: ... 216 mm 1 to 8 1 2 When the automatic document feeder is used enter a number from 100 mm to 216 mm 4 to 8 1 2 If the vertical dimension of the original is less than 100 mm 4 use the document glass 3 Touch the OK key To complete the setting and return to the screen of step 3 touch the OK key next to the Cancel key When a number from 298 mm to 356 mm 11 3 4 to 14 to the X horizontal dimension and a ...

Page 304: ...ey IMAGE SETTINGS page 4 44 2 Touch the Send Size key 3 Specify the send size 1 Touch the desired send size key 2 Touch the OK key Depending on the Scan Size setting it may not be possible to select some sizes for the Send Size Size keys that cannot be specified for the Send Size are greyed out to prevent selection To specify an Inch size for the send size touch the AB Inch key to highlight the In...

Page 305: ...e wrong orientation is selected here the image may not be sent properly when using enlargement reduction 2 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size A3 A4 Scan Size Send Size 141 Fax Original OK 2 Sided Booklet 2 Sided Tablet Image Orientation 2 1 ...

Page 306: ...ETTINGS page 4 44 2 Select the exposure 1 Touch the Manual key 2 Adjust the exposure with the keys When the exposure is set to Auto the keys cannot be used The exposure darkens when the key is touched and lightens when the key is touched To return to auto exposure adjustment touch the Auto key 3 Touch the OK key When using the document glass to scan multiple original pages the exposure setting can...

Page 307: ...r has gradations of colour such as a colour original This setting will produce a clearer image than Fine Super Fine or Ultra Fine used alone Halftone cannot be selected when Standard is used 1 Touch the Resolution key The current resolution setting appears to the right of the Resolution key IMAGE SETTINGS page 4 44 2 Select the resolution 1 Touch the key of the desired resolution 2 Touch the OK ke...

Page 308: ...vary depending on the orientation vertical or horizontal in which the sender placed the original System Settings Receive Setting page 7 97 This is used to change the fax reception mode Auto Reception should normally be used Select Manual Reception when an extension phone is connected to the machine System Settings Administrator Allow Reject Number Setting You can store numbers and specify whether ...

Page 309: ... received data you can specify the number of copies and staple settings If printing of a copy job or print job is in progress when a fax is received the fax will not be printed until the previously reserved job is completed Received faxes will not be printed when the machine cannot print due to an error condition such as out of paper out of toner or a paper misfeed The faxes will be printed automa...

Page 310: ...ble to speak Even when you use an extension phone to answer a call you can touch the Fax Manual Reception key in the touch panel to begin fax reception You can also use the extension phone to begin fax reception RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE Remote Reception page 4 110 Auto Auto Speaker Volume USB Mem Scan Fax Special Modes Resolution Exposure Original Scan Standard...

Page 311: ...en Received Data Image Check Setting is enabled in the system settings administrator a password can be entered to display the received data list screen If you wish to check an image before printing it continue from step 1 on the next page The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Receive Forward is executed in the s...

Page 312: ...s been selected touch the Delete key To print an image that has been selected touch the Print key 3 Check the received image and then touch the Print key Printing begins For information on the image check screen see IMAGE CHECK SCREEN page 4 60 If the screen of step 1 appears when you are configuring settings in the setting screens of any of the modes the configured settings will be cancelled if y...

Page 313: ...tal number of pages and the current page number You can touch the current page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Print key Touch to start printing 6 Display zoom key Use this to set the zoom ratio of the di...

Page 314: ...essfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was cancelled or an error occurred the fax will be held in memory until it can be printed Faxes received to an F code confidential memory box cannot be forwarded If a password entry screen appears after touching the OK...

Page 315: ...time of reception cannot be printed on the faxes Receiving Date Time Print is disabled 1 Enabling the inbound routing function 1 In the Web page menu click Application Settings Inbound Routing Settings and then Administration Settings 2 Select Enable in Inbound Routing and click the Submit button Users without administrator rights can be prohibited from storing editing and deleting forwarding tabl...

Page 316: ... Fax Address or Fax Number as appropriate and click the Add to List button The entered address will be added to the Address to be Entered list Specify whether the address will be directly entered maximum of 1500 characters or selected from a global address book by clicking the Global Address Search button To store multiple addresses repeat this step 3 When you have finished adding addresses click ...

Page 317: ...be stored 5 Select the file format A file format can be set for each forwarding table 6 Click Submit When selecting senders from the Sender Number Address Setting list you can use the Shift key or the Ctrl key on your keyboard to select multiple senders A maximum of 50 forwarding tables can be stored If you wish to select a group of addresses for the forwarding destination you can only select a gr...

Page 318: ...IDES OF A CARD AS A SINGLE PAGE Card Shot page 4 73 5 Job Build key SENDING A LARGE NUMBER OF PAGES Job Build page 4 76 6 Slow Scan Mode key FAXING THIN ORIGINALS Slow Scan Mode page 4 78 7 File key Touch this to use the File function of document filing mode 8 Quick File key Touch this to use the Quick File function of document filing mode 9 Business Card Scan key SENDING BUSINESS CARDS Business C...

Page 319: ...and return to the base screen B Enter the selected special mode setting and return to the special modes menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special modes menu screen without saving the settings When settings have been completed this cancels the settings and returns you to ...

Page 320: ...lly be made when selecting the settings so incorrect transmissions may occur When a program is stored settings are selected with ease by simply pressing the program key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Program page 7 19 in 7 SYSTEM SETTINGS P...

Page 321: ...t appears will vary depending on the destination stored in the program The mode cannot be changed here Functions stored in the program cannot be cancelled here 5 Press the START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan e...

Page 322: ...appear here Not using the erase function Using the erase function Shadows appear in the image No shadows appear 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 46 2 Enter the destination fax number ENTERING DE...

Page 323: ...ning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key When the erase function is used erase takes place at the edges of the original image If ...

Page 324: ...ment feeder or on the document glass and have it scanned at the reserved time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on the built in hard drive 1 Place the original Place the original fa...

Page 325: ...n scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished The time can be specified up to a week in advance Up to 94 timer transmissions can be stored at once Only one timer polling operation can be stored at once If you wish to poll multiple machines store a s...

Page 326: ... to send each side separately When using card shot the original must be scanned on the document glass 1 Place the original face down on the document glass 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Card Shot key SPECIAL MODES page 4 65 Transmission Front Back Originals Transmitted image ...

Page 327: ...ed on the original size you entered After selecting Card Shot you can touch the Original key in the base screen to change the original scan size or the send size In this case the screen of step 3 appears when you touch the scan size key For the procedure for setting the send size see Specifying the send size of the original page 4 51 5 Press the START key to scan the front of the card To cancel sc...

Page 328: ...olution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected This function cannot be used in direct transmission mode or when the speaker is used to dial To cancel Card Shot Touch the Cancel key in the screen of step 4 Place next original Press Start When finished press Read End Pg No x Configure Read End ...

Page 329: ...1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray When the original is a different size than the size setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 46 2 Enter ...

Page 330: ...creen appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned If the memory becomes full during scanning a message will appear and the transmission will be cancelled This function cannot be used in direct transmission mode or when the speaker is used to dial To can...

Page 331: ...size setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 46 If the originals are inserted with too much force they may crumple and misfeed 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 3 Select slow scan mode 1 Touch the Special Modes key SPECIAL MODES page 4 65 2 Touch the Slow Scan Mode key so that it is highlighted 3 Touch the OK key D C B A D C B A ...

Page 332: ...scanning Press the STOP key When this function is selected automatic 2 sided scanning is not possible To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 3 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place using slow scan mode ...

Page 333: ...41 1 Load the business cards 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Business Card Scan key Read the message that appears and then touch the OK key SPECIAL MODES page 4 65 4 Press the START key Scanning begins A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key ...

Page 334: ...n the size setting set the original size SPECIFYING THE SCAN SIZE AND SEND SIZE page 4 46 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 3 Select the special modes 1 Touch the Special Modes key 2 Touch the Transaction Report key SPECIAL MODES page 4 65 4 Select print conditions 1 Select the print conditions 2 Touch the OK key The print conditions for a transaction report are as...

Page 335: ...s to the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print Out All Report No Printed Report Broadcasting Print O...

Page 336: ...lude page numbers in Printing Page Number at Receiver in the system settings administrator Page numbers appear in the format page number total pages Only the page number is printed when manual transmission or quick online transmission is used System Settings Administrator Date Own Number Print Position Setting This is used to set the position where the sender information is printed The sender info...

Page 337: ...5 2 Select the sender information 1 Touch the desired sender information key 2 Touch the OK key 3 Touch the OK key System Settings Administrator Registration of Own Name Select This is used to store sender information for Own Name Select Own Name Select Cancel OK 1 2 AAAAA CCCCC EEEEE GGGGG IIIII KKKKK BBBBB DDDDD FFFFF HHHHH JJJJJ LLLLL 1 2 Own Name Select OK Fax Special Modes 2 Transaction Repor...

Page 338: ...itch through the screens 3 Touch the Polling key so that it is highlighted 4 Touch the OK key 2 Enter the destination fax number ENTERING DESTINATIONS page 4 17 Multiple fax numbers can be entered Polling will take place in the order that the numbers were entered Polling multiple machines is called Serial Polling Up to 500 fax numbers can be entered In this procedure one touch keys that have a sub...

Page 339: ... any specified time such as at night or when you are not present Only one timer polling reception can be set This function can only be used when the other machine is Super G3 or G3 compatible and has a polling function The receiving machine bears the expense phone charges of the polling reception To cancel polling reception Touch the Polling key in the screen of step 1 so that it is not highlighte...

Page 340: ...the numeric keys or look up a destination in a global address book For more information see ENTERING DESTINATIONS page 4 17 After touching the Speaker key you can touch the Speaker Volume key to adjust the volume of the speaker The speaker volume changes each time the Speaker Volume key is touched Adjust the volume to the desired level 2 Receive the fax 1 Touch the Special Modes key SPECIAL MODES ...

Page 341: ...l your machine you can restrict polling to machines whose programmed sender fax number matches a fax number stored in your machine as a polling passcode number This is called Polling Security To use this function first store polling passcode numbers the sender fax numbers programmed in the other machines in the machine s system settings and then enable polling security Up to 10 fax numbers can be ...

Page 342: ...the keys to switch through the screens 3 Touch the Memory Box key SPECIAL MODES page 4 65 3 Touch the Data Store key 4 Touch the Public Box key 5 Specify the number of polling times 1 Touch the key for the desired number of times Touch the Once key if you want the document cleared from memory after it is transmitted Touch the Unlimited key to allow polling an unlimited number of times 2 Touch the ...

Page 343: ... each page one page at a time When scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning Press the STOP key while the original is being scanned If another document remains in the memory box Public Box the newly scanned document is added to the previous document In this case the number of polling...

Page 344: ...ored in the Public Box the Public Box key will be greyed out 4 Touch the Image Check key The content of the document can be viewed in the image check screen For information on the image check screen see IMAGE CHECK SCREEN page 4 60 To print the document touch the Print key Polling Memory Confidential Reception Data Check Delete Data Data Store Memory Box Print Data Exit Memory Box Print Data Publi...

Page 345: ...ch the Yes key The document is deleted and you return to the screen of step 3 You can touch the Image Check key to check the image in the touch panel before deleting it For information on the image check screen see IMAGE CHECK SCREEN page 4 60 To cancel the deletion Touch the No key You will return to the screen of step 3 Polling Memory Confidential Reception Data Check Delete Data Data Store Memo...

Page 346: ...transmitting machine does not match the F code in the receiving machine reception will not take place The products of other manufacturers may use different terms for sub address and passcode If you need to contact the operator of another machine regarding sub addresses and passcodes refer to the terms used by the ITU T in the table below PERFORMING F CODE COMMUNICATION The ITU T is a United Nation...

Page 347: ...enient to store an F code together with the fax number in a one touch key or group key When the following F code functions are used your machine dials the other machine F code confidential transmission F code polling reception F code relay request transmission When the following F code functions are used the other machine dials your machine F code confidential reception F code polling memory F cod...

Page 348: ... print an F code confidential fax the print passcode must be entered The F code sub address and passcode of the memory box to be used should be verified by the sender and the recipient before the fax is sent System Settings F Code Memory Box page 7 95 This is used to create memory boxes for F code confidential communication confidential reception A memory box name sub address passcode and print pa...

Page 349: ...he numeric keys 5 Touch the Sub Address key appears 6 Enter the passcode with the numeric keys If a passcode has been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the origin...

Page 350: ...h the Special Modes key 2 Touch the keys to switch through the screens 3 Touch the Memory Box key SPECIAL MODES page 4 65 3 Touch the Print Data key 4 Touch the key of the memory box containing the confidential fax appears in the keys of memory boxes that have received faxes The keys of memory boxes that have not received faxes are greyed out and cannot be selected Beep Exit Polling Memory Confide...

Page 351: ...idential fax is automatically given priority in the print job queue The fax is automatically cleared from the memory box after printing If you forget the print passcode There is no way to check a forgotten passcode on the machine Take care not to forget the passcode In the event that you forget the passcode or need to verify the passcode contact your dealer or nearest authorised service representa...

Page 352: ...chine before you perform F code polling reception Do not place an original in the automatic document feeder or on the document glass when using this function The receiving machine bears the phone charges of the transmission 1 Select polling 1 Touch the Special Modes key SPECIAL MODES page 4 65 2 Touch the keys to switch through the screens 3 Touch the Polling key so that it is highlighted 4 Touch ...

Page 353: ...code has been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the START key Your machine will call the other machine and initiate reception of the fax Polling multiple machines serial polling is not possible F code polling reception can be used in combination with a timer setting Only one polling reception operation with a timer setting can be stored at a time SEND...

Page 354: ...on System Settings F Code Memory Box page 7 95 This is used to create memory boxes polling memory for F code polling memory transmission A memory box name sub address and passcode are programmed in each box 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size ...

Page 355: ...ettings and special modes A program timer setting transaction report polling and document filing cannot be selected To return to the screen of step 4 touch the Memory Box List key Polling Memory Confidential Reception Data Check Delete Data Data Store Memory Box Print Data Exit Memory Box Data Store Public Box Back 1 2 Box 1 Box 3 Box 5 Box 7 Box 9 Box 11 Box 2 Box 4 Box 6 Box 8 Box 10 Box 12 Unli...

Page 356: ...ce the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key To cancel scanning Press the STOP key while the original is being scanned If other documents have already been stored in the memory box the document is added to the previously stored documents The factory default setting for the number of polling times is Once after the document is...

Page 357: ... the F code memory polling box where the document you wish to print is stored appears in keys that have documents stored 4 Touch the Image Check key The content of the document can be viewed in the image check screen For information on the image check screen see IMAGE CHECK SCREEN page 4 60 To print the document touch the Print key Polling Memory Confidential Reception Data Check Delete Data Data ...

Page 358: ...ent you wish to delete appears in keys that have documents stored 4 Touch the Yes key The document is deleted and you return to the screen of step 3 You can touch the Image Check key to check the image in the touch panel before deleting it For information on the image check screen see IMAGE CHECK SCREEN page 4 60 To cancel the deletion Touch the No key You will return to the screen of step 3 witho...

Page 359: ...ication This function can be used in combination with a broadcast transmission or timer transmission An F code relay request transmission can also be stored in a program Your machine the machine that requests a relay broadcast transmission only bears the cost of sending the fax to the relay machine The relay machine bears the cost of sending the fax to each of the end receiving machines When faxes...

Page 360: ...passcode has been omitted in the memory box of the other machine 5 and 6 are not necessary 3 Press the START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next ori...

Page 361: ...MUNICATION page 4 94 The end receiving machines do not need to support F code communication The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine the relay machine Your machine bears the cost of sending the fax to each of the end receiving machines When faxes forwarded using this function are printed at the forwarding destination the date a...

Page 362: ...so press the START key when an original is not placed to receive a fax Connect the extension phone as shown below USING AN EXTENSION PHONE Connect an extension phone that has a modular socket Use standard phone line cable to connect the phone If other than a standard phone line cable is used the connection may not work correctly If the plug on the telephone line cord does not fit into the socket o...

Page 363: ...ging answer the call on the extension phone 2 Signal the machine to start fax reception Press on the keypad of the extension phone 3 Replace the extension phone The machine sounds a beep when reception ends If the extension phone is still lifted when fax transmission ends an alarm signal will sound and a message will appear in the touch panel The alarm and message will stop when the extension phon...

Page 364: ...CHECKING THE STATUS OF FAX JOBS The job status display is in the lower left corner of the touch panel The job status display can be touched to display the job status screen Fax Job Scan to Print Job Internet Fax Address Broadcast0001 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 000 004 Waiting 10 22 04 01 000 010 Waiting 10 30 04 01 000 010 ...

Page 365: ... the results of completed broadcast transmission jobs completed serial polling jobs and completed jobs that used the document filing function Select the key of the desired job in the completed jobs screen 9 and then touch the Detail key From the details screen it is possible to resend the fax to destinations to which transmission was not successful CHECKING COMPLETED JOBS page 4 117 8 Call key Tou...

Page 366: ...r serial polling operation Broadcast or Multi Polling appears together with a broadcast control number 4 digits 4 Time reserved Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progr...

Page 367: ... of a broadcast transmission serial polling or inbound routing operation If transmission to 3 destinations was successful out of a total of 5 003 005 will appear No response An error occurred because there was no response from the destination Busy An error occurred because the other party was busy Reject Reception A fax was sent from a party that has been blocked by the anti junk fax function NGxx...

Page 368: ...s completed Retry jobs A retry job appears at the bottom of the job queue screen When the set retry interval elapses the job is executed If there are jobs reserved ahead of the retry job the retry job is reserved at the bottom of the job queue and executed when its turn arrives Fax reception jobs when Inbound Routing is enabled When Inbound Routing is enabled in the Web pages fax reception jobs ar...

Page 369: ...ed total number of pages Fax Waiting This shows information on the destinations that are waiting A broadcast control number 3 digits appears in front of each destination Address The name of the other destination Status The status of communication Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Add...

Page 370: ... File Information on a transmission reception that used document filing To retrieve the file and use it touch the Call key Failed This shows information on destinations for which communication failed A broadcast control number 3 digits appears in front of each destination Address The name or fax number of each destination Start time Time at which communication began Status Description of failure e...

Page 371: ...job Touch the NO key Printing of received faxes and forwarding jobs set using Inbound Routing Settings cannot be cancelled FORWARDING RECEIVED FAXES TO A NETWORK ADDRESS Inbound Routing Settings page 4 62 JOB STATUS Fax Job Scan to Print Job Internet Fax Address Broadcast 10 00 04 01 020 003 Connecting 04 01 000 004 Waiting Broadcast BBB BBB AAA AAA 0123456789 10 05 04 01 000 004 Waiting 10 22 04 ...

Page 372: ...b will be executed when the job in progress is completed If the job in progress is a broadcast transmission job or a serial polling job the priority job will be transmitted between destinations of the broadcast transmission or serial polling job However if the priority job is a broadcast transmission job or a serial polling job it will be executed after the current job is completed JOB STATUS Fax ...

Page 373: ...rt You can have the machine print the Image Sending Activity Report each time the number of transactions reaches 201 or at a specified time once a day only The contents of the Image Sending Activity Report are erased when the report is printed and thus it cannot be reprinted System Settings Administrator Activity Report Print Select Setting This is used to set the conditions for printing activity ...

Page 374: ...polled because no data was in memory NO F CODE POLL The other machine refused an F code polling operation or your machine broke the connection when polled because no data was in its F code memory polling box RX POLL NG The connection was broken because the sub address for F code polling memory was not valid F POLL PASS NG The connection was broken because the passcode for F code polling memory was...

Page 375: ...HECKING AND DELETING THE SELECTED DESTINATIONS 5 19 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION 5 20 ENTERING AN ADDRESS MANUALLY 5 21 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK 5 22 USING THE RESEND FUNCTION 5 24 TRANSMITTING AN IMAGE SENDING AN IMAGE IN SCAN MODE 5 25 CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT 5 29 SENDING AN IMAGE IN USB MEMORY MODE 5 32 ENTERING A FILE ...

Page 376: ...90 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED 5 91 GIVING PRIORITY TO A SCAN TRANSMISSION JOB 5 92 CHECKING THE INTERNET FAX ACTIVITY LOG Image Sending Activity Report 5 93 IMAGE SENDING ACTIVITY REPORT 5 93 INFORMATION APPEARING IN THE RESULT COLUMN 5 93 INTERNET FAX RECEPTION FUNCTIONS RECEIVING AN INTERNET FAX 5 94 MANUALLY RECEIVING INTERNET FAXES 5 95 PRINTING A PASSWO...

Page 377: ...is sent to a specified directory of an FTP server When the file is sent it is also possible to send an e mail to a previously stored e mail address to inform the recipient of the location of the file This is called Scan to FTP Hyperlink Scan to Desktop The scanned file is sent to a specified folder on your computer To use Scan to Desktop software must be installed from the Sharpdesk Network Scanne...

Page 378: ...ine is used to scan a document or image To use PC Scan the scanner driver must be installed from the Software CD ROM that accompanies the machine Operating systems that can be used are Windows 98 Me 2000 XP Server 2003 Vista Server 2008 The application integration module is required to use the metadata transmission function METADATA DELIVERY page 5 107 Metadata delivery The application integration...

Page 379: ...RING SENDER INFORMATION Be sure to configure this information as it is required for communication Before using Scan to E mail Store a default sender name in Sender Name and a reply e mail address in Reply E mail Address These will be used when a sender is not selected Before using Internet fax Store a sender name in Sender Name and a sender Internet fax address in Own Address When the POWER SAVE k...

Page 380: ...ns in the address book makes it easy to select them Store each type of destination as explained below Types of transmission in scanner mode Scan to FTP Click Address Book in the Web page menu and then click the Add button Select FTP in Address Type and store an address Scan to Network Folder Click Address Book in the Web page menu and then click the Add button Select Network Folder in Address Type...

Page 381: ... selected in My Profiles C will be the name of the one touch key The profile name is determined by the combination of the text entered in Prefix A and the profile The one touch key is assigned to an index tab in the address book screen based on the text entered in Initial B This defines how an image sent to your computer is processed For more information see profile explanation D ADDING DESTINATIO...

Page 382: ...chine does not answer the call within a preset period of time transmission will be re attempted automatically after a preset interval To cancel transmission Cancel the transmission from the job status screen STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED page 5 91 System Settings Administrator Recall in Case of Line Busy This is used to set the number of recall attempts and the...

Page 383: ...ppears RETRIEVING A DESTINATION FROM THE ADDRESS BOOK page 5 17 5 Address Entry key Touch this key to manually enter a destination address instead of using a one touch key ENTERING AN ADDRESS MANUALLY page 5 21 6 Send Settings key Touch this key to select or enter the subject file name sender name or body text which has been previously stored in the Web page Scan modes CHANGING THE SUBJECT FILE NA...

Page 384: ...eck Setting is enabled Both settings are enabled PRINTING A PASSWORD PROTECTED FAX Hold Setting For Received Data Print page 5 96 CHECKING THE IMAGE BEFORE PRINTING page 5 97 15 I Fax Manual Reception key Touch this key to receive an Internet fax manually MANUALLY RECEIVING INTERNET FAXES page 5 95 When sending an image you can retrieve and use a stored transmission destination from the address bo...

Page 385: ... screen touch the OK key Displaying a program key in the base screen will enable you to retrieve the program by simply touching the key STORING SCAN OPERATIONS Programs page 5 67 The functions that can be selected for the customized keys vary depending on the mode System Settings Administrator Customize Key Setting Registration is performed in System Settings Operation Settings Customize Key Setti...

Page 386: ...3 8 To key Touch this key to enter the selected destination one touch key RETRIEVING A DESTINATION page 5 18 9 Cc key When using Scan to E mail touch the Cc key when you wish to send a Carbon copy of the e mail to an additional destination 10 Bcc key When using Scan to E mail touch the Bcc key when you wish to send a Blind carbon copy of the e mail to an additional destination When an address is s...

Page 387: ...g enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Default Display Settings One of the following screens can be selected for the initial screen that appears when the IMAGE SEND key is touched Base screen of each mode scan Internet fax fax or data entry mode Address book screen System Settings Administrator Address Book Defau...

Page 388: ...an index tab can be touched to display keys to further narrow the search range For example when the ABCD tab is touched keys from A to D appear If the B key is touched only destinations starting with the letter B will appear To cancel touch the key again Note that the search letter range cannot be narrowed on the Freq tab the etc tab or on a user index tab System Settings Custom Index page 7 18 Th...

Page 389: ...5 21 key USING A SEARCH NUMBER TO RETRIEVE A DESTINATION page 5 20 Resend key USING THE RESEND FUNCTION page 5 24 Select settings Settings can be selected for scanning the original Original 2 sided original scan size send size Exposure Resolution File Format Colour Mode IMAGE SETTINGS page 5 49 Send Settings File Name Scan mode Data entry mode CHANGING THE SUBJECT FILE NAME REPLY TO AND BODY TEXT ...

Page 390: ...y 4 Repeat 2 and 3 until all originals have been scanned 5 Touch the Read End key After the original is scanned the settings revert to the default settings To cancel scanning Press the STOP key to cancel the operation System Settings Administrator Default Display Settings The settings can be kept in effect a fixed period of time after scanning is completed Auto Auto File Quick File Address Review ...

Page 391: ...TIONS Icon Mode Fax Scan to E mail Internet fax Direct SMTP Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations For information on storing addresses in the address book see STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK page 5 6 For information on storing destinations for Scan to Desktop see STORING A DESTINATION FOR SCAN TO DESKTOP page 5 ...

Page 392: ... key to send Cc or Bcc copies of the e mail System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen System Settings Administrator Must Input Next Address Key at Broadcast Setting This setting determines whether or not the Next Address key can be omitted before specifying the next destination Factory default...

Page 393: ...ouch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key Touch the Detail key to check the specified destination type and name AAA AAA BBB BBB To Cc 1 2 5 15 10 Global Address Search Address Entry Sort Address Address Review Condition Settings III III GGG GGG EEE EEE CCC CCC JJJ JJJ HHH HHH DDD DDD FFF FFF ABCD Freq EFGH IJKL MNOP QRSTU VW...

Page 394: ...mmed when the destination is stored in the address book If you do not know the search number print the one touch address list using Sending Address List in the system settings When entering search numbers such as 001 and 011 0 can be omitted For example to enter 001 enter 1 and touch the key or the Next Address key If an incorrect search number is entered Press the CLEAR key to clear the number an...

Page 395: ... Internet fax mode is selected the base screen appears after the destination address is entered However if I Fax Reception Report On Off Setting is enabled in the system settings administrator the reception report request screen will appear If you wish to receive a report touch the Yes key If not touch the No key When Direct SMTP is used transmission confirmation is not performed System Settings A...

Page 396: ...ver appears enter your user name and password 2 Touch the OK key 3 Search for the destination in the search screen Enter search characters for the destination and touch the Search key The search results will appear after a brief interval For the procedure for entering text see ENTERING TEXT page 1 45 in 1 BEFORE USING THE MACHINE How to search Enter the search characters maximum of 64 characters T...

Page 397: ... to request a reception report when sending an Internet fax 3 Select the destination 1 Touch the key of the desired destination If no names are found that match the search characters a message will appear Touch the OK key to close the message and touch the Search Again key to search again 2 Touch the To key This enters the selected destination If you wish to enter another destination repeat 1 and ...

Page 398: ...destinations are stored group key Scan to FTP Scan to Desktop and Scan to Network Folder addresses Broadcasting destinations Addresses used only for BCC delivery Destinations transmitted to using a program System Settings Administrator Disable Resend on Fax Image Send Mode This prohibits use of the resend function When this setting is enabled the Resend key cannot be used in the base screen of ima...

Page 399: ...l key in the touch panel and then follow the procedure below 1 Place the original When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 3 Originals cannot be scanned in succession from both the automatic document feeder and the document glass and sent in a sing...

Page 400: ... address from a global address book For more information see ENTERING DESTINATIONS page 5 17 System Settings Administrator Bcc Setting This setting enables or disables Bcc delivery When enabled the Bcc key appears in the address book screen 3 Switch to scan mode and display the image settings screen 1 Touch the Scan tab 2 Touch the Original key The current settings for Original Exposure Resolution...

Page 401: ...l is placed on the document glass the Read End key appears in the touch panel If the original is only one page go to step 7 To scan more pages go to the next step If the original was inserted in the document feeder tray a beep will sound when scanning is completed and transmission will take place If the colour mode is set to Auto the colour used in the original is automatically detected and scanni...

Page 402: ...ge file it may be necessary to reduce the number of scanned pages or reduce the send size Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings N...

Page 403: ...ng text see ENTERING TEXT page 1 45 in 1 BEFORE USING THE MACHINE 1 Touch the Send Settings key in the base screen BASE SCREEN page 5 9 If you are sending to a Scan to FTP Scan to Desktop or Scan to Network Folder destination go to step 4 2 To change the subject touch the Subject key 3 Enter the subject 1 Touch a Pre Set text key 2 Touch the OK key If you wish to directly enter the text touch the ...

Page 404: ...also touch the Address Entry key to directly enter an e mail address To specify the return address you can touch the key and enter a user number that has been previously stored using User List in the system settings administrator A key can only be selected for the return address if an e mail address has been stored for that user in User List in the system settings administrator Send Settings OK Su...

Page 405: ...sender When storing pre set text for the subject and file name in the Web pages up to 80 characters can be entered System Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 System Settings Administrator Default Sender Set This is used to store the sende...

Page 406: ...low the steps below 1 Connect the USB memory to the USB connector Type A on the machine 2 Place the original When placing the originals orient them as shown below To place a large portrait oriented original place it as shown above in Landscape orientation and specify the placement orientation in step 4 Originals cannot be scanned in succession from both the automatic document feeder and the docume...

Page 407: ...4 Check the original scan size and placement orientation To make sure that the original is scanned in the correct orientation the orientation in which the top edge of the original appears at the top of the display check the size and orientation of the original placed in step 1 1 Check the scan size Check if the size of the placed original is displayed If the displayed size is different from the si...

Page 408: ...use the password entered here to open the encrypted PDF file To cancel encrypted PDF touch the Cancel key The format settings screen will appear to let you change the file type Select a new file type and press the START key to begin transmission 6 If the original was placed on the document glass replace it with the next original and press the START key Repeat until all originals have been scanned ...

Page 409: ... The scanned data will not be stored However if the file format is set to JPEG and the Specified Pages per File checkbox is selected files for which scanning is completed will be stored in USB memory To cancel scanning Press the STOP key to cancel the operation To cancel scanning to USB memory While scanned data is being stored in the USB memory the message Sending data and the Cancel key appear i...

Page 410: ...key If the file name is not entered the settings in the Web page are used For the procedure for entering text see ENTERING TEXT page 1 45 in 1 BEFORE USING THE MACHINE To check the entered file name touch the File Name key in the base screen once again USB Mem Scan Fax Internet Fax PC Scan Scan Auto Scan Send Auto Text 200X200dpi PDF PDF Special Modes Colour Mode File Format Resolution Exposure Or...

Page 411: ...r not a scanned original image is rotated before transmission Initially a B5 landscape original is set to be rotated and sent as a B5 portrait image and an A5 5 1 2 x 8 1 2 landscape original is set to be rotated and sent as an A5 5 1 2 x 8 1 2 portrait image 2 Specify the destination 1 Touch the Address Book key in the base screen For the Address Book key see BASE SCREEN page 5 9 2 Touch the key ...

Page 412: ...INAL SCAN SIZE AND SEND SIZE page 5 51 2 Touch the appropriate orientation key If the top edge of the original is up touch the key If the top edge of the original is to the left touch the key 3 Touch the OK key You will return to the screen of step 2 The placement orientation of the original is initially set to If you placed the original with the top edge to the left this step is not necessary The...

Page 413: ... while the originals are being scanned a message will appear and scanning will stop Storing a mail signature You can have preset text automatically added at the end of e mail messages as a mail signature This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e mail messages To store the text for the mail signature click Application Settings Network...

Page 414: ...BASE SCREEN page 5 9 2 To change the subject touch the Subject key 3 Enter the subject 1 Touch a pre set text key 2 Touch the OK key If you wish to directly enter the text touch the Direct Entry key to open the text entry screen Enter the text and touch the OK key The text in a pre set text key can be edited by touching the pre set text key and then the Direct Entry key The text entry screen will ...

Page 415: ...clear all entered text touch the Clear All key When this key is touched the entire body of the message is erased immediately not just the selected line Each line of the entered text can be selected with the keys To edit the selected line touch the Edit key The text entry screen will appear with the selected text entered Send Settings OK Subject File Name Body Text Sub Schedule coordination meeting...

Page 416: ...em Settings Administrator The Number of File Name Subject Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6 12 or 18 Sub Schedule coordination meeting Material for planning meeting Thank you for your continuous support We have attached sca Send Settings OK Subject File Name Body Text ...

Page 417: ... be selected in one broadcast operation If you frequently use broadcasting to send images to the same group of destinations it is convenient to store those destinations in a group key 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL...

Page 418: ...tions in a group key 3 Touch the Address Review key 4 Check the destinations and then touch the OK key If the transmission includes Cc or Bcc destinations touch the Cc tab or the Bcc tab to check those destinations To cancel a specified destination Touch the one touch key of the destination that you wish to cancel A message will appear to confirm the deletion Touch the Yes key CHECKING AND DELETIN...

Page 419: ...on the document glass scan each page one page at a time When scanning of one page finishes replace it with the next page and press the START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished If Internet fax or fax destinations are included in the broadcast transmission scanning will take place in Mono2 To cancel sca...

Page 420: ...solution setting is selected in scan mode the resolution will be changed to 200X200dpi File compression mode The compression mode will be changed to the compression mode set in Compression Mode at Broadcasting in the system settings administrator Colour scanning Scanning will take place in Mono2 regardless of the colour mode setting Scan file size If a broadcast transmission is performed that incl...

Page 421: ...inal and perform the steps of the broadcast transmission Using document filing You will return to the document filing resend screen with the unsuccessful destinations entered Perform the document filing resend procedure There is no need to rescan the original If the All Destinations tab is touched in 1 all destinations will be displayed The Retry key that appears in the screen can be touched to re...

Page 422: ... Image data for transmission will be created and sent as an Internet fax For the procedures for using this function see the PC Fax driver Help To send an Internet fax using the PC I Fax function the PC Fax driver must be installed and then updated using the CD ROM that accompanies the Internet fax expansion kit For more information see the Software Setup Guide This function can only be used on a W...

Page 423: ...to select the exposure for scanning CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE page 5 57 3 Resolution key Touch this key to select the resolution for scanning CHANGING THE RESOLUTION page 5 59 4 File Format key Touch this key to change the format file type of the scanned image file CHANGING THE FILE FORMAT page 5 60 5 Colour Mode key Touch this key to select the colour mode for scanning This ke...

Page 424: ...e original is placed 1 Touch the 2 Sided Booklet key or the 2 Sided Tablet key A book and a tablet are bound as shown below 2 Touch the appropriate Image Orientation key If this setting is not correct a suitable image may not be transmitted 3 Touch the OK key To cancel 2 sided scanning touch the highlighted key so that it is no longer highlighted 2 sided scanning automatically turns off after the ...

Page 425: ...y the original size Specifying the original scan size by paper size page 5 52 Specifying the original scan size by numerical values page 5 53 System Settings Administrator Default Original Size Settings Set this if you frequently use a particular original size The set size will appear in the Original key When this setting is configured changing the original size can be omitted Auto Auto File Quick...

Page 426: ... original size key 2 Touch the OK key If you are sending a long original touch the Long Size key Use the automatic document feeder to scan a long original The maximum width that can be scanned is 500 mm 19 5 8 the maximum height is 216 mm 8 1 2 To specify an Inch size for the scan size touch the AB Inch key to highlight the Inch side and then specify the scan size 4 Touch the OK key When Long Size...

Page 427: ... settings screen 1 Touch the tab of the mode that you wish to use 2 Touch the Original key The original size set in the system settings appears to the right of the Original key IMAGE SETTINGS page 5 49 2 Touch the Scan Size key 3 Touch the Size Input key Scan Original OK Auto A4 Scan Size 2 Sided Tablet 2 Sided Booklet Send Size 100 Image Orientation 216x330 A4 16K 216x340 B5 Scan Original 216x343...

Page 428: ...om 25 mm to 216 mm 1 to 8 1 2 When the automatic document feeder is used enter a number from 100 mm to 216 mm 4 to 8 1 2 If the vertical dimension of the original is less than 100 mm 4 use the document glass 3 Touch the OK key Touch the OK key next to the Cancel key to complete the setting and return to the screen of step 3 When a number from 298 mm to 356 mm 11 3 4 to 14 to the X horizontal dimen...

Page 429: ...elect the mode and display the image settings screen 1 Touch the tab of the mode that you wish to use 2 Touch the Original key IMAGE SETTINGS page 5 49 2 Touch the Send Size key 3 Specify the send size 1 Touch the desired send size key 2 Touch the OK key Depending on the paper size specified for the Scan Size it may not be possible to select some sizes for the Send Size Size keys that cannot be sp...

Page 430: ... this setting is not correct when sending an image with a changed ratio a suitable image may not be transmitted 2 Touch the OK key The ratio used for reduction or enlargement of the original will appear between the Scan Size and the Send Size Scan Original OK A3 A4 Scan Size 2 Sided Tablet 2 Sided Booklet Send Size 141 Image Orientation 1 2 ...

Page 431: ... text and printed photographs such as a magazine or catalogue Text Photo This mode provides the best balance for scanning an original which contains both text and photographs such as a text document with a photo pasted on Text Use this mode for regular text documents Photo Use this mode to scan photos Printed Photo This mode is best for scanning printed photographs such as photos in a magazine or ...

Page 432: ...cannot be selected To reduce the occurrence of line patterns moiré effect when scanning printed matter touch the Moiré Reduction checkbox so that a checkmark appears When using the document glass to scan multiple original pages the exposure setting can be changed each time you change pages When using the automatic document feeder the exposure setting cannot be changed once scanning has begun Howev...

Page 433: ...ct the resolution 1 Touch the key of the desired resolution 2 Touch the OK key In Internet fax mode the Half Tone key can be touched to select halftone except when 200X100dpi is selected When the original has many gradations of light and dark such as a photo or colour illustration halftone provides a more attractive image than regular transmission Scan Resolution OK 300X300dpi 200X200dpi 100X100dp...

Page 434: ... can be changed When using the document glass to scan multiple original pages the resolution setting can be changed each time you change pages When using the automatic document feeder the resolution setting cannot be changed once scanning has begun However when Job Build is used in the special modes the resolution can be changed each time a new set of originals is inserted When TIFF S is selected ...

Page 435: ...ally appears The format setting of B W mode is the file format when the colour mode is set to Mono2 The format setting of Colour Grey mode is the file format when the colour mode is set to Auto Full Colour or Greyscale The file type of B W mode and the file type of Colour Grey mode are linked The file type cannot be set separately for each When JPEG is selected for Colour Grey mode TIFF is automat...

Page 436: ...e file is created for each page a file cannot be created for multiple pages For this reason the Specified Pages per File checkbox does not appear When Encrypt PDF is selected a password entry screen will appear when the START key is pressed to begin scanning and transmission Touch the Entry key in the displayed screen to open the keyboard screen Enter a password maximum of 32 characters and touch ...

Page 437: ... is selected after 200X400dpi 400X400dpi or 600X600dpi is selected the resolution automatically changes to 200X200dpi Send size It is always A4 8 1 2 x 11 in landscape orientation If TIFF S is selected after the send size is changed the send size is automatically changed to A4 8 1 2 x 11 in landscape orientation If a size larger than A4 8 1 2 x 11 is scanned the size will automatically be reduced ...

Page 438: ...sh to use 2 Touch the Colour Mode key IMAGE SETTINGS page 5 49 2 Read the displayed message and touch the OK key A message does not appear in USB memory mode Go to the next step When a broadcast transmission is performed using mixed send modes the image is sent in Mono2 3 Select the colour mode 1 Touch the key of the desired colour mode If Auto is selected select whether or not the original will b...

Page 439: ...E PAGE Card Shot page 5 73 5 Job Build key SCANNING MANY ORIGINALS AT ONCE Job Build page 5 76 6 Slow Scan Mode key SCANNING THIN ORIGINALS Slow Scan Mode page 5 78 7 File key 1 Touch this to use the File function of document filing mode 8 Quick File key 1 Touch this to use the Quick File function of document filing mode 9 Business Card Scan key 3 SCANNING BUSINESS CARDS Business Card Scan page 5 ...

Page 440: ...nd return to the special mode menu screen Touch this key when you wish to continue selecting other special mode settings C During selection of special mode settings this key returns you to the special mode menu screen without saving the settings When settings have been completed this cancels the settings and returns you to the special mode menu screen Internet Fax Special Modes Card Shot OK Slow S...

Page 441: ... pressing the stored key In addition transmission takes place based on the stored settings so there are no chances for mistakes Programs are stored edited and deleted using Address Control in the system settings See Program page 7 19 in 7 SYSTEM SETTINGS Programs can also be stored in the Web pages Click Job Programs and then Image Send in the Web page menu The settings stored in a program will be...

Page 442: ...d here 5 Press the START key Scanning begins If you inserted the original pages in the document feeder tray all pages are scanned A beep will sound to indicate that scanning is finished If you are scanning the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touc...

Page 443: ...d when the automatic document feeder is used When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original Place the original face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page...

Page 444: ...l on the document glass scan each page one page at a time When scanning of one page finishes replace it with the next page and press the START key Repeat until all pages have been scanned and then press the Read End key A beep will sound to indicate that scanning is finished To cancel scanning Press the STOP key to cancel the operation When the erase function is used erase takes place at the edges...

Page 445: ...fied time of transmission Settings selected for a timer transmission exposure resolution special modes etc are automatically cleared after the transmission is finished However when the document filing function is used the scanned original and settings are stored on the built in hard drive This function cannot be used in USB memory mode 1 Place the original Place the original face up in the documen...

Page 446: ...When scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished The original is scanned into memory The original cannot be scanned at a specified time To cancel scanning Press the STOP key to cancel the operation The time can be specified up to a week in advance U...

Page 447: ...ing USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Place the original face down on the document glass 2 Specify the destination ENTERING DESTINATIONS page 5 17 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes...

Page 448: ...ting Card Shot you can touch the Original key in the base screen to change the original scan size or the send size In this case the screen of this step appears when you touch the scan size key For the procedure for setting the send size see Specifying the send size of the image page 5 55 5 Press the START key to scan the front side of the card To cancel scanning Press the STOP key to cancel the op...

Page 449: ...n touch the Configure key to change the exposure resolution scan size and send size The ratio cannot be specified and Rotation Sending Setting cannot be selected To cancel Card Shot Touch the Cancel key in the screen of step 4 Read End Configure Place next original Pg No x Press Start When finished press Read End ...

Page 450: ...er pages can be scanned When using USB memory mode connect the USB memory device to the machine before performing the procedure below 1 Insert the originals face up in the document feeder tray Insert the originals all the way into the document feeder tray Multiple originals can be placed in the document feeder tray The stack of originals must not be higher than the indicator line on the tray When ...

Page 451: ...n is taken for one minute after the confirmation screen appears scanning automatically ends and the transmission is reserved The Configure key can be touched to change the exposure resolution scan size and send size for each original page scanned If the memory becomes full during scanning a message will appear and the transmission will be cancelled To cancel the job build function Touch the Job Bu...

Page 452: ...n the document feeder tray Adjust the original guides slowly When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page 5 51 If the originals are inserted with too much force they may crumple and misfeed 2 Specify the destination ENTERING DESTINATIONS page 5 17 When scanning to USB memory there is no need to specify the de...

Page 453: ... key to cancel the operation When this function is selected automatic 2 sided scanning is not possible To cancel slow scan mode Touch the Slow Scan Mode key in the screen of step 4 so that it is not highlighted System Settings Administrator Original Feeding Mode This is used to have scanning always take place in slow scan mode Slow Scan Mode Scan Special Modes OK Card Shot Quick File Erase Job Bui...

Page 454: ...ds 2 Specify the destination ENTERING DESTINATIONS page 5 17 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Modes key 3 Touch the Business Card Scan key Read the message that appears and then touch the OK key SPECIAL MODES page 5 65 4 Press the START key Scanning begins A beep will sound to indicate that scanning is finished To cancel scanning Press...

Page 455: ...he document glass When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page 5 51 2 Specify the destination ENTERING DESTINATIONS page 5 17 When scanning to USB memory there is no need to specify the destination Go to step 3 3 Select the special modes 1 Touch the tab of the mode that you wish to use 2 Touch the Special Mod...

Page 456: ...ing the original on the document glass scan each page one page at a time When scanning finishes place the next original and press the START key Repeat until all pages have been scanned and then touch the Read End key A beep will sound to indicate that scanning is finished When the original is scanned in Mono2 the suppress background function will not operate To cancel scanning Press the STOP key t...

Page 457: ...riginal face up in the document feeder tray or face down on the document glass When the original is a different size than the size setting set the original size SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE page 5 51 2 Specify the destination ENTERING DESTINATIONS page 5 17 3 Select the special modes 1 Touch the Internet Fax tab 2 Touch the Special Modes key 3 Touch the Transaction Report key SP...

Page 458: ...ation For a broadcast transmission changes to the transaction report print conditions apply to all destinations To cancel the transaction report setting Touch the Cancel key in the screen of step 4 System Settings Administrator Transaction Report Print Select Setting This is used to set the conditions for printing transaction reports The factory default setting is Single Sending Print Out All Repo...

Page 459: ...can mode CHECKING THE STATUS OF TRANSMISSION RECEPTION JOBS The job status display is in the lower left corner of the touch panel The job status display can be touched to display the job status screen Print Job Fax Job Internet Fax Scan to Address Set Time Pages Status Broadcast0001 1 2 3 4 10 00 04 01 020 003 Connecting AAA AAA BBB BBB CCC CCC 10 05 04 01 000 001 Waiting 10 22 04 01 000 004 Waiti...

Page 460: ...d its current status Job key display page 5 87 7 Completed jobs screen Detail key This shows detailed information on the results of completed broadcast transmissions and jobs that used the document filing function Select the key of the desired job in the completed jobs screen 9 and then touch the Detail key CHECKING COMPLETED JOBS page 5 90 8 Call key Touch this key to call up and use a transmissi...

Page 461: ...ast appears together with a broadcast control number 4 digits 4 Time reserved Time started In the job queue screen the date and time the job was reserved In the completed jobs screen the date and time the job was started 5 Number of pages Shows the number of pages transmitted total number of original pages 6 Status Shows the job status Job in progress Job waiting to be executed 3 AAA AAA 10 22 04 ...

Page 462: ...nse from the destination OK Report A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the destination NG Report A receive report was requested for a transmission however the transmission did not take place correctly and a transmission failed report was received No Report An e mail was received without an attached file ...

Page 463: ...ssion job excluding Direct SMTP transmission jobs that requests a receive report the job is placed on standby at the bottom of the job queue screen Report Wait appears in the status column When the receive report is received from the destination or if the report is not received within the timeout time the job moves to the completed jobs screen Reception jobs when Inbound Routing Settings are enabl...

Page 464: ...des a Scan to FTP address Scan to Network Folder address or Scan to Desktop address Tab name Information displayed File Shows information on a transmission reception that used document filing function To call up the file and use it touch the Call key Failed Shows information on addresses for which communication failed Address Address name or number Start time Time at which communication began Stat...

Page 465: ... of the job to be stopped 3 Touch the Stop Delete key 3 Touch the Yes key If you do not want to stop the selected job Touch the No key Printing of a received Internet fax cannot be stopped JOB STATUS Broadcast 1 2 4 10 00 04 01 020 003 Connecting AAA AAA CCC CCC 10 05 04 01 000 001 Waiting 10 30 04 01 000 010 Waiting Priority 3 BBB BBB 10 22 04 01 000 004 Waiting Print Job Fax Job Internet Fax Sca...

Page 466: ... 1 Touch the mode tab of the job to be given priority 2 Touch the key of the job to be given priority 3 Touch the Priority key The selected job moves up to the position immediately following the job in progress The job will be executed when the job in progress is completed JOB STATUS Broadcast 1 2 4 10 00 04 01 020 003 Connecting AAA AAA CCC CCC 10 05 04 01 000 001 Waiting 10 30 04 01 000 010 Wait...

Page 467: ...orts The factory default setting is not to print The Image Sending Activity Report can be set to print each time the number of transactions reaches 201 or at a specified time once a day only Message Explanation OK The transaction was completed normally OK REPORT A receive report was requested for a transmission the transmission was completed normally and the receive report was received from the de...

Page 468: ...ta Receive Forward page 7 20 When printing is not possible because the machine has run out of paper or toner received Internet faxes can be forwarded to and printed by another previously stored Internet fax machine System Settings Administrator I Fax Default Settings These settings are used to select how received faxes are handled when the POWER key is off the main power switch is on the volume of...

Page 469: ...revent selection System Settings Fax Data Receive Forward page 7 20 This setting is used to hide the I Fax Manual Reception key that appears in the base screen of Internet Fax mode When the I Fax Manual Reception key is hidden manual reception is initiated by touching the Reception Start key in the screen that appears when Fax Data Receive Forward I Fax Settings is selected Auto Auto File Quick Fi...

Page 470: ...Received Data Image Check Setting is enabled in the system settings administrator a password can be entered to display the received data list screen If you wish to check an image before printing it continue from step 1 on the next page The received faxes will be retained in memory regardless of whether they were received automatically or manually If Fax Data Receive Forward is enabled in the syste...

Page 471: ...t has been selected touch the Delete key To print an image that has been selected touch the Print key 3 Check the received image and then touch the Print key Printing begins For information on the image check screen see IMAGE CHECK SCREEN page 5 98 If the screen of step 1 appears when you are configuring settings in the setting screens of any of the modes the configured settings will be cancelled ...

Page 472: ... the total number of pages and the current page number You can touch the current page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Print key Touch to start printing 6 Display zoom key Use this to set the zoom ratio of...

Page 473: ... printed on the faxes Receiving Date Time Print is disabled 1 Enabling the inbound routing function 1 In the Web page menu click Application Settings Inbound Routing Settings and then Administration Settings 2 Select Enable in Inbound Routing and click the Submit button Users without administrator rights can be prohibited from storing editing and deleting forwarding tables in this screen and from ...

Page 474: ...ternet Fax Address or Fax Number as appropriate and click the Add to List button The entered address will be added to the Address to be Entered list Specify whether the address will be directly entered maximum of 1500 characters or selected from a global address book by clicking the Global Address Search button To store multiple addresses repeat this step 3 When you have finished adding addresses ...

Page 475: ...s can be stored 5 Select the file format A file format can be set for each forwarding table 6 Click Submit When selecting senders from the Sender Number Address Setting list you can use the Shift key or the Ctrl key on your keyboard to select multiple senders A maximum of 50 forwarding tables can be stored If you wish to select a group of addresses for the forwarding destination you can only selec...

Page 476: ...he scanner driver and configuring settings see the Software Setup Guide This function cannot be used when it has been disabled using Disable Scan Function in the system settings administrator The procedures for selecting the scanner driver and starting scanning vary depending on the TWAIN compliant application For more information see the manual for the application or Help When a large image is sc...

Page 477: ... the TWAIN compliant application on your computer and select Select Scanner from the File menu 4 Select the scanner driver of the machine 1 Select SHARP MFP TWAIN V 2 Click the Select button 5 Select Acquire Image from the File menu The scanner driver opens 1 2 ...

Page 478: ...our buttons or select the resolution or other advanced settings change to the Professional screen Image Area menu Select the scan area You can also set the scanning area in the preview window with your mouse 3 Click the Preview button The preview image will appear in the scanner driver If you are not satisfied with the preview image repeat 2 and 3 If the Zoom Preview checkbox is selected before th...

Page 479: ...numbers will change the area relative to the top left corner of the specified area button When a preview image is displayed and a scanning area is not specified you can click the button to automatically set the scanning area to the entire preview image For further information on the scan settings click the button to open scanner driver Help If the originals are placed in the document feeder tray o...

Page 480: ...tents At the machine 9 Touch the Exit key in the touch panel 10 Touch the Yes key Exit This machine is in the PC scan mode Do not remove the original Scanner IP address 250 160 102 106 Yes No PC scan in progress Finish PC scan mode ...

Page 481: ... separate file The metadata file is created in XML format By linking the metadata with applications such as document management software a workflow application or an encryption server a sophisticated document solution environment can be built Using the application integration module kit information on a generated image file can be entered at the touch panel and transmitted along with the image as ...

Page 482: ...e by including a unique extension the date etc in the generated file name If the file name setting is left blank the machine will automatically generate a file name that is unique Addresses specified in Address Type Allowing Metadata Entry when a metadata set is stored can be selected as transmission destinations at the time of transmission using one touch keys manual entry and or a global address...

Page 483: ...ch the key of the item that you want to enter If you accidentally selected the wrong metadata set or wish to use a different metadata set when a default metadata set has been set touch the Metadata Set key Touch the OK key in the message screen that appears You will return to the screen of step 1 Metadata items entered to that point will be cancelled Auto Auto File Quick File Send Settings Address...

Page 484: ...rform transmission without sending metadata switch to a different mode by touching the tab of that mode and then perform transmission Before configuring metadata settings you can specify addresses in all modes to be used After metadata settings have been configured only addresses in modes that are allowed in the selected metadata set can be specified When metadata settings have been configured or ...

Page 485: ...priate information in the related items of the send settings Name entered in metadata field Description Where entered fromName Name of the user who sent the job If the name is not entered as metadata the sender name determined by the usual rules for determining the sender name will be applied as metadata Reply To Sender name of selected sender replyTo E mail address to which the transmission resul...

Page 486: ...FILING 6 7 USING DOCUMENT FILING IN EACH MODE 6 8 BASE SCREEN OF DOCUMENT FILING MODE 6 10 SAVING FILES WITH DOCUMENT FILING SAVING A FILE WITH Quick File 6 11 SAVING A FILE WITH File 6 13 FILE INFORMATION 6 15 SAVING A DOCUMENT FILE ONLY Scan to HDD 6 18 Scan to HDD SCREEN 6 18 PERFORMING Scan to HDD 6 22 USING STORED FILES SEQUENCE FOR USING A STORED FILE 6 24 FOLDER AND FILE SELECTION SCREENS 6...

Page 487: ...or other information The stored file can also be used by other people Do not use this method to save files that you do not want others to use such as files containing sensitive or confidential information File As a copy scan send or other job is performed this function saves the document data to the hard drive Unlike Quick File various types of information can be appended to the file when the file...

Page 488: ...dicated above to obtain another set of output the settings must be selected all over again If you don t remember the settings much effort may be expended to get the same output result as the previous time By retrieving a job stored using document filing there is no need to reselect copy settings or rescan the original The job can be retrieved and printed using the same settings quickly and easily ...

Page 489: ... are not needed when storing a job using Quick File A maximum of 1000 custom folders can be created on the hard drive User Name This is necessary if you will be assigning a user name to stored files User names are stored in User List in the system settings administrator A user name is also used as a search condition when searching for a file Custom Folder The Main folder is initially available as ...

Page 490: ...een stored in the Quick File folder it may not be possible to perform a large copy job using sort mode Delete unneeded files The original types above are examples to make the explanation easier to understand The actual number of pages and number of files that can be stored will vary depending on the contents of the original images and the settings when the files are stored Examples of original typ...

Page 491: ...check information on the deletion cycle Print the Administrator Settings List in the system settings administrator To check information on the folders selected for file deletion Print the Document Filing Folder List in the system settings When Automatic Deletion of File Settings is enabled in the system settings administrator all files in the specified folders will be deleted when the set time arr...

Page 492: ...others to use When saving a file with File use the Confidential property A password can be set for a Confidential file to prevent the file from being used by other people Take care to keep the password of a stored Confidential file secret The property of a stored Confidential file can be changed to Sharing by Property Change when the file is used Do not store sensitive documents or documents that ...

Page 493: ...t the same time it is scanned and transmitted 1 Touch the COPY key 2 Touch the File key or the Quick File key 1 Touch the IMAGE SEND key 2 Touch the Scan tab 3 Touch the File key or the Quick File key Ready to scan for copy 0 Auto A4 Plain Special Modes 2 Sided Copy Output File Quick File Original Paper Select Exposure Auto Copy Ratio IMAGE SEND DOCUMENT FILING COPY 100 2 3 4 1 A5 A4 A4 A4 A4 Plai...

Page 494: ...enu Using document filing in print mode To use document filing in print mode select document filing in the printer driver For more information on using document filing in print mode see CONVENIENT PRINTER FUNCTIONS page 3 50 in 3 PRINTER Using document filing in PC Fax PC I Fax mode To use document filing in PC Fax or PC I Fax mode select document filing settings in the PC Fax driver For more info...

Page 495: ...on are performed The file will be stored in the Main folder or a custom folder SAVING A DOCUMENT FILE ONLY Scan to HDD page 6 18 4 HDD Status tab Touch this key to check how much of the machine s hard drive is being used The amount used is shown as a percentage 5 External Data Access tab This can be selected when an FTP server is stored or a USB memory device is connected to the machine DIRECTLY P...

Page 496: ... without having to locate the original As an example the procedure for storing a document in the Quick File folder while copying is explained below SAVING FILES WITH DOCUMENT FILING 1 Place the original Place the original face up in the document feeder tray or face down on the document glass After placing the original specify the original size Copy mode SPECIFYING THE ORIGINAL SIZE page 2 27 Fax m...

Page 497: ...ge finishes replace it with the next page and press the START key Repeat until all pages have been scanned and then press the Read End key To cancel scanning Press the STOP key When a file is stored using Quick File the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Day Month Year_Hour Minute Second Example Copy_04042010_112030 Stored...

Page 498: ... 46 Scanner Internet Fax mode Specifying the send size of the image page 5 55 2 Touch the File key 3 Select the File settings 1 Select file information settings To select the user name file name folder and confidential setting see FILE INFORMATION page 6 15 Specifying a user name page 6 15 Assigning a file name page 6 16 Specifying the folder page 6 16 Storing a file as a confidential file page 6 ...

Page 499: ...page 6 11 To cancel scanning Press the STOP key When a file is stored using File without appending file information the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Day Month Year_Hour Minute Second Example Copy_04042010_112030 Stored to Main Folder When user authentication is used the user name that was used for login is automatica...

Page 500: ...ed user name in the list of user names that is displayed 1 Select the user name There are two ways to select the user name A Touch the key of the user name The touched user name is highlighted If you accidentally select the wrong user name touch the key of the correct name B Touch the key An area for entering the Registration No appears in the message display Enter the Registration No set during u...

Page 501: ... file 1 Touch the key of the folder where you want to store the file If a password has been set for the folder a password entry screen appears Enter the password of the touched folder with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key File Information OK Cancel Confidential User Name User Unknown Copy_04042010_112030 Main Folder File Name Stored to Password File Informatio...

Page 502: ...rty 1 Select the Confidential checkbox so that a checkmark appears Confidential mode is enabled and a password can be entered 2 Touch the Password key 2 Enter a password 5 to 8 digits with the numeric keys and touch the OK key As each digit is entered changes to File Information OK Cancel Confidential User Name Password Name 1 file 01 User 1 File Name Stored to 1 2 Password Enter password via the ...

Page 503: ...e 6 21 3 Original key Touch this key to set the scanning size storing size and orientation of the original and select 2 sided scanning settings Original key page 6 19 4 Exposure key Touch this key to select the exposure for scanning 5 Resolution key Use this key to select the resolution that will be used when the file is transmitted When Long Size is specified only resolution settings of 300 X 300...

Page 504: ... The settings are stored and you return to the Scan to HDD screen Exposure key To adjust the exposure touch the Exposure key Select an appropriate exposure mode for the original and touch the or key to adjust the exposure level When finished touch the OK key 1 Select the appropriate original type for the original to be scanned 2 Select Auto or Manual If you selected Manual touch the or key to adju...

Page 505: ... black and white and automatically selects full colour or black and white greyscale scanning Full Colour The original is scanned in full colour This mode is best for full colour originals such as catalogues Even when the original is black and white it is scanned as a full colour original Greyscale The colours in the original are scanned in black and white as shades of grey greyscale Mono 2 Colours...

Page 506: ... you store the front and reverse sides of a card as a single file 3 Job Build key This function lets you separate a many page original into sets scan each set using the automatic document feeder and store all pages as a single file Use this function when there are more original pages than can be placed at once in the auto document feeder 4 Slow Scan Mode key Use this function when you wish to scan...

Page 507: ...to touch the Original key and then touch the 2 Sided Booklet key or the 2 Sided Tablet key as appropriate for the original 3 Press the START key Scanning begins For the procedure for placing the original see step 4 of SAVING A FILE WITH Quick File page 6 11 A beep will sound to indicate that Scan to HDD is completed To cancel scanning Press the STOP key a b c a b c Portrait original Landscape orig...

Page 508: ... the following user name and file name are automatically assigned to the file User Name User Unknown File Name Mode_Day Month Year_Hour Minute Second Example HDD_04042010_112030 Stored to Main Folder When user authentication is used the user name that was used for login is automatically selected ...

Page 509: ...user authentication and storing user names see User Control page 7 45 in 7 SYSTEM SETTINGS USING STORED FILES Files stored by document filing can also be retrieved and used from the Web pages Click Document Operation and then Document Filing in the Web page menu and select the folder that contains the file you wish to use You can also show a preview of a stored file in the web pages Change the mod...

Page 510: ...sired operation and configure settings JOB SETTINGS SCREEN page 6 30 PRINTING A STORED FILE page 6 31 SENDING A STORED FILE page 6 37 PROPERTIES OF STORED FILES page 6 39 MOVING A STORED FILE page 6 41 DELETING A STORED FILE page 6 43 CHECKING AN IMAGE OF A STORED FILE page 6 44 Main Folder File Name file 01 Name 1 04 04 2010 file 02 Name 2 04 04 2010 file 03 tiff Name 3 04 04 2010 file 04 Name 4 ...

Page 511: ...der a password entry screen will appear when the folder is touched The password must be entered 3 Quick File Folder key Touch this key to retrieve a file from the Quick File folder The files in the Quick File folder will appear SAVING A FILE WITH Quick File page 6 11 4 Index tabs All folders appear on the All Folders tab Touch a tab to display the custom folders whose initials set in Document Fili...

Page 512: ...rs Enter the desired page number 3 digits with the numeric keys For example to display page 3 enter 003 5 Switch Display key The displayed file keys can be changed by job type and can be displayed as thumbnail images The currently selected job type appears to the right of the Switch Display key All Files is initially selected When the Switch Display key is touched the following screen appears If y...

Page 513: ...PRINTING page 6 33 7 Sort Order Display Items This can be used in the thumbnail screen The order of display of the file thumbnails can be changed in Sort Order Select Date Date File Name File Name User Name or User Name The number of displayed file thumbnails can be changed in Display Items Select 2 thumbnails or 8 thumbnails ...

Page 514: ...en will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key Touch the Switch Display key to display the keys of a particular mode such as copy or scanner mode or to display thumbnail images of the files The Switch Display key allows you to quickly find a file You can touch the File Name key the User Name key or the Date key to change the order of display of the files...

Page 515: ...PROPERTIES OF STORED FILES page 6 39 8 Image Check key An image of the stored file appears CHECKING AN IMAGE OF A STORED FILE page 6 44 9 Detail key Touch this key to show detailed information on the selected file When this key is touched the following screen appears If you wish to change the file name touch the File Name key in this screen A text entry screen will appear Enter the desired file na...

Page 516: ...settings 2 sided printing special modes the number of copies and other settings can be selected For more information see PRINT SETTINGS SCREEN page 6 32 When a long size document is stored from Scan to HDD or scan mode the file cannot be printed A file stored from scan mode that included fax mode or Internet fax mode destinations in a broadcast transmission can be printed If print settings are cha...

Page 517: ...s is selected neither is highlighted 1 sided printing will take place 4 Special Modes key Touch this key to select Margin Shift Pamphlet Style 2in1 or Stamp This key does not appear if the file was saved from print mode 5 key Use these keys to set the number of copies The number of copies can also be selected by directly touching the numeric display and changing the number with the numeric keys 6 ...

Page 518: ...with the Switch Display key or the screen is changed with the Back key while a file is selected the selection of the file will be cancelled When the Select All key is touched it will change into the Cancel All key To cancel the selection of all files that was made with the Select All key touch the Cancel All key If all files are selected without using the Select All key the key will not change int...

Page 519: ...the keys You can also directly touch the numeric display and change the number with the numeric keys 3 Touch the Print and Delete the Data key or the Print and Save the Data key If the Print and Delete the Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing Number of Selected Files 5 Job Set...

Page 520: ...y key A text entry screen appears Directly enter the user name After selecting the user name touch the OK key When Selection of All Users is not allowed checkbox and Selection of User Unknown is not allowed checkbox are disabled in the system settings administrator the All Users key and User Unknown key can be selected The All Users key can be touched to select all files in the folder the files of...

Page 521: ... Data key If the Print and Delete the Data key is touched the files will be automatically deleted after printing If the Print and Save the Data key is touched the files will be saved after printing If there are no files that match the search conditions you will return to the file list screen All files that match the current search conditions can be deleted by touching the Delete the Data key User ...

Page 522: ...ollowing special modes were included in the saved file the file cannot be transmitted Pamphlet Copy Photo Repeat 2in1 for copying If any of the following special modes were included in the saved file the file can be transmitted but the special modes will not be executed Margin Shift Transparency Inserts Stamp Sharpness Centring Depending on the reduction or enlargement ratio used when storing a fi...

Page 523: ...le name User name display This shows the icon of the file to be sent the file name the user name and the colour mode colour black white 9 Any of these keys can be touched to change the corresponding settings of the file to be sent The settings that can be selected vary by mode Scan mode Resolution key Use this to select the resolution A resolution setting higher than the resolution at which the fi...

Page 524: ...le can be changed to Protect or Confidential using Property Change in the Job Settings Protect Protect prevents a file from being moved or deleted A password cannot be established The icon appears with the mode icon in the file key of a protected file Confidential To protect a Confidential file a password is set The password must be entered to retrieve the file The icon appears with the mode icon ...

Page 525: ...hanged to Protect A file that is set to Protect can be changed to Sharing or Confidential However a Protect file that is saved in the Quick File folder can only be changed to Sharing A file that is saved in the Quick File folder cannot be changed to Confidential If the file is moved to the Main folder or a custom folder the property can be changed to Confidential Two properties cannot be selected ...

Page 526: ...nge the file name touch the File Name key 3 The above screen shows the custom folders as an example Select the destination folder 1 Touch the key of the folder to which you want to move the file If a password is set for the selected folder a password entry screen will appear Enter the password with the numeric keys 5 to 8 digits and touch the OK key 2 Touch the OK key Job Settings Cancel file 01 N...

Page 527: ...ey A file whose property is Protect cannot be moved To move a protected file change its property to Sharing or Confidential User 2 Move Job Settings Move Cancel file 01 Name 1 Mono2 File Name Move to Select the folder the file is moved to file 01 A4 ...

Page 528: ...LECTING A FILE page 6 29 1 Touch the Delete key 2 Check the file and then touch the Yes key A file whose property is Protect cannot be deleted To delete a protected file change its property to Sharing or Confidential Job Settings Cancel file 01 Name 1 A4 Mono2 Print Send Image Check Property Change Move Delete Detail Select the job Yes No Delete the file data Name 1 file 01 ...

Page 529: ...e Image Check key SELECTING A FILE page 6 29 1 Touch the Image Check key 2 Check the image of the file For information on each of the items see IMAGE CHECK SCREEN page 6 45 Job Settings Cancel file 01 Name 1 A4 Mono2 Print Send Image Check Property Change Move Delete Detail Select the job 0001 0010 file 01 Name 1 Mono2 A4 Image Check Detail Back Display Rotation ...

Page 530: ... page number You can touch the current page number key and enter a number with the numeric keys to go to that page number 4 Display Rotation key This rotates the image right or left by 90 degrees The rotation applies to all pages in the file not just the displayed page 5 Detail key This shows the detailed information screen FILE SELECTION SCREEN page 6 27 6 Display zoom key Use this to set the zoo...

Page 531: ... FILE page 6 37 PROPERTIES OF STORED FILES page 6 39 MOVING A STORED FILE page 6 41 DELETING A STORED FILE page 6 43 CHECKING AN IMAGE OF A STORED FILE page 6 44 To view information on a file select the file and then touch the Detail key JOB STATUS Print Job Scan to Fax Job Computer01 002 001 Printing 0312345678 002 000 Waiting 0312345678 002 000 Waiting Copy 002 000 Waiting Spool Job Queue Comple...

Page 532: ...Name key If you know the user name touch the User Name key and go to Using the user name to search in step 3 If you know the file name touch the File or Folder Name key and go to Using the file name or folder name to search in step 3 When you search using Meeting All folders and files that include Meeting will be listed Search results Text 1 Report Regular meeting Regular meeting Meeting graphs Me...

Page 533: ...text entry screen appears Directly enter the user name Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not possible to sea...

Page 534: ...search screen touch the Search Again key When you search using File or Folder Name custom folders that match the search characters will also appear in the list When a folder key is touched a list of the files in the folder appears Touch the desired file in the list You can also use the Web pages to search for a file Click Document Operations Document Filing and then Search in the Web page menu Sta...

Page 535: ...h the User Name key and go to Using the user name to search in step 4 If you know the file name touch the File or Folder Name key and go to Using the file name or folder name to search in step 4 File Retrieve Scan to HDD HDD Status Ex Data Access Main Folder User 1 User 3 User 5 User 7 User 9 User 2 User 4 User 6 User 8 User 10 Quick File Folder Search Folder Select 1 2 All Folders ABCD EFGHI JKLM...

Page 536: ... key A text entry screen appears Directly enter the user name Searching is possible even if you only enter the first several letters of the user name After selecting the user name touch the OK key After the user name is selected the Password key can be touched To search for files of the selected user name that have a certain password touch the Password key and enter the password It is not possible...

Page 537: ...ill appear in a screen similar to the following screen A list of the files that match your search criteria will appear Select the desired file from the list The job settings screen will appear To return to the base screen of document filing mode touch the Cancel key To return to the file search screen touch the Search Again key Start Search Password file 01 Name 1 Search within Current Folder Sear...

Page 538: ... Tray Switching 7 15 Custom Size Registration Bypass 7 15 Address Control 7 16 Address Book 7 16 Custom Index 7 18 Program 7 19 Fax Data Receive Forward 7 20 I Fax Settings 7 20 Printer Condition Settings 7 21 Printer Default Settings 7 21 PCL Settings 7 22 PostScript Setting 7 23 Document Filing Control 7 24 USB Device Check 7 25 User Control 7 25 Amend User Information 7 25 SYSTEM SETTINGS ADMIN...

Page 539: ...t Print Administrator 7 83 Security Settings 7 84 Enable Disable Settings 7 85 Change Administrator Password 7 88 Product Key 7 88 Data Backup 7 89 Storing Calling of System Settings 7 90 Sharp OSA Settings 7 91 SYSTEM SETTINGS FOR FAX System Settings for Fax General List 7 92 Address Control 7 93 Address Book 7 93 F Code Memory Box 7 95 Fax Data Receive Forward 7 97 Fax Settings 7 97 System Setti...

Page 540: ... settings can be configured Storing users of the machine Energy save settings Settings related to the operation panel Settings for peripheral devices installed on the machine Settings related to the copy function Network connection settings Transmission reception settings for faxes and scanned images Advanced settings for the document filing function For more information see SYSTEM SETTINGS ADMINI...

Page 541: ...u make a mistake press the CLEAR key to clear the incorrect number 7 Text box Touch this box to open a text entry screen When you have finished entering text in the screen the text will appear in the text box 8 Checkbox This switches between and each time you touch it To enable the corresponding setting touch the checkbox so that a checkmark appears To disable the setting clear the checkmark Radio...

Page 542: ...nfigure For detailed explanations of each of the settings see the following pages of this chapter SYSTEM SETTINGS GENERAL JOB STATUS IMAGE SEND HOME PRINT READY DATA DATA LINE SYSTEM SETTINGS LOGOUT System Settings Exit Admin Password Total Count Default Settings Address Control USB Device Check List Print User Fax Data Receive Forward Paper Tray Settings Printer Condition Settings Document Filing...

Page 543: ... 7 10 Job Count 7 10 Device Count 7 10 Item Factory default setting Page Default Settings 7 11 Clock Adjust 7 11 X Clock Adjust Specify Time Zone Date Time Settings Synchronize with Internet Time Server Disable X Daylight Saving Time Setting Varies depending on country and region Select Setting Type Varies depending on country and region Start Time Varies depending on country and region Completing...

Page 544: ...Sizes for Auto Detection Auto AB 216 mm x 330 mm 8 1 2 x 13 Auto Inch 8 1 2 x 14 Paper Type Registration 7 15 Auto Tray Switching Enabled 7 15 Custom Size Registration Bypass Custom 1 X 297 mm 11 Y 210 mm 8 1 2 Custom 2 X 297 mm 11 Y 210 mm 8 1 2 Custom 3 X 297 mm 11 Y 210 mm 8 1 2 7 15 Item Factory default setting Page Address Control 7 16 Address Book 7 16 Custom Index User 1 7 18 Program 7 19 I...

Page 545: ...n Paper X Initial Resolution Setting 600dpi High Quality X Disable Blank Page Print Disabled X Line Thickness 5 X 2 Sided Print 1 Sided X N Up Print 1 Up X Fit To Page Enabled X Output Print per Unit Enabled Staple Disabled X Quick File Disabled PCL Settings 7 22 X PCL Symbol Set Setting PC 8 X PCL Font Setting Internal Font 0 Courier X PCL Line Feed Code 0 CR CR LF LF FF FF X Wide A4 Disabled Pos...

Page 546: ...the logged in user does not have the authority to configure the system settings administrator excluding factory default users Item Factory default setting Page Document Filing Control 7 24 Item Factory default setting Page USB Device Check 7 25 Item Factory default setting Page User Control 7 25 Amend User Information 7 25 ...

Page 547: ... sheet of paper used for automatic two sided copying is counted as two pages Pages printed directly from the machine such as list prints are included in the Other Prints count The items displayed or printed will vary depending on the machine specifications and peripheral devices installed Document feeder Each sheet is counted as two pages when two sided scanning is performed The items displayed or...

Page 548: ...ting Select whether or not the Daylight Saving Time Setting is enabled If disabled the following settings will not be possible Select Setting Type Specify whether the starting and ending day of daylight saving time are to be set using the day of the week or the date Start Time Set the starting time of daylight saving time Set the starting month If you selected Day of the Week in Select Setting Typ...

Page 549: ...If Disabling of Clock Adjustment page 7 58 has been enabled in the system settings administrator the date and time cannot be set English US English UK Japanese French German Swedish Norwegian Finnish Danish Russian Greek Turkish List name Description All Custom Setting List This list shows the hardware status software status printer condition settings paper tray settings and total counts Printer T...

Page 550: ...ettings page 7 14 If the desired size does not appear in the list select Custom Size and directly enter the size only for the bypass tray For more information see Tray Settings page 7 14 Feeding Approved Job Select the modes that can be used If there is a function that you do not wish to be used with the selected tray disable the function When the Type is other than plain paper recycled paper colo...

Page 551: ...tter Head Pre Punched Colour User Type Auto AB A4 A5 B5 216 mm x 330 mm 8 1 2 x 13 Auto Inch 8 1 2 x 14 8 1 2 x 11 7 1 4 x 10 1 2 5 1 2 x 8 1 2 216 mm x 343 mm 8 1 2 x 13 1 2 8 1 2 x 13 2 5 216 mm x 340 mm 16K Tray 2 1 Tray 3 1 Auto AB A4 B5 216 mm x 330 mm 8 1 2 x 13 Auto Inch 8 1 2 x 14 8 1 2 x 11 7 1 4 x 10 1 2 216 mm x 343 mm 8 1 2 x 13 1 2 8 1 2 x 13 2 5 216 mm x 340 mm 16K Tray 4 1 Bypass In...

Page 552: ...e in mm Size Input AB or inches Size Input Inch and then set the X and Y dimensions of the paper Size Input AB The X dimension can be set to a value from 140 mm to 356 mm The factory default setting is 297 mm The Y dimension can be set to a value from 100 mm to 216 mm The factory default setting is 210 mm Size Input Inch The X dimension can be set to a value from 5 1 2 to 14 The factory default se...

Page 553: ...Disable Registering Destination from Operation Panel page 7 71 is enabled in the system settings administrator for a function addresses cannot be stored for that function To store addresses for Scan to FTP Scan to Network Folder and Scan to Desktop Store Scan to FTP and Scan to Network addresses in the Web pages Store Scan to Desktop addresses using Network Scanner Tool A combined maximum of 200 a...

Page 554: ...al Enter up to 10 characters for the initials The initials you enter here determine the position of the one touch key in the alphabetical index Key Name Enter the name that you wish to appear in the address book this is different from the address name Custom Index Select the custom index in which the address will appear Register this Address to be added to the Frequent Use index Frequently used ad...

Page 555: ...ext box 2 Using the host name in the domain part of the e mail address of the receiving machine Enter the e mail address of the receiving machine in the Direct SMTP Address text box with the host name substituted for the domain Example When the e mail address of the receiving machine is user sample_domain com and the host name is HOST Enter user HOST in the Direct SMTP Address text box 3 When the ...

Page 556: ...ystem Settings Back Program 1 Program 3 Program 5 Program 7 Program 9 Program 11 Program 2 Program 4 Program 6 Program 8 Program 10 Program 12 Add New A timer setting cannot be included in a program At least one one touch key must be specified in a program or the program cannot be stored Item Description Program Number Set the number to be assigned to the program The lowest available number is aut...

Page 557: ...tion see SYSTEM SETTINGS FOR FAX page 7 92 To use this function POP3 server settings must be configured Configure these settings in the screen that appears when Application Settings Internet Fax Settings is selected in the Web page menu To store a forwarding address see Set Address for Data Forwarding page 7 78 in the system settings administrator If forwarding was not successful because the trans...

Page 558: ... the provided print driver installed Settings When printing using the printer driver the printer driver settings take precedence over the printer condition settings Item Selections Copies 1 999 sets Orientation Portrait Landscape Default Paper Size A4 B5 A5 8 1 2 x 14 8 1 2 x 13 8 1 2 x 11 7 1 4 x 10 1 2 5 1 2 x 8 1 2 16k Default Paper Type Plain Paper Letter Head Pre Printed Pre Punched Recycle P...

Page 559: ...unit Use Print per Unit Do not use Print per Unit Staple 4 Use Staple Do not use Staple Quick File Disabled Enabled Item Description Selections PCL Symbol Set Setting Specify the symbol set used for printing Select from 35 items PCL Font Setting Use this to select the font used for printing Internal Font Extended Font List of internal fonts when extended fonts are not installed PCL Line Feed Code ...

Page 560: ...e is printed and whether or not the PostScript data is received in binary format Settings Item Description Selections Print PS Error When a PS PostScript error occurs during PostScript printing this setting determines whether or not an error notice is printed Enabled Disabled Binary Processing Receive PostScript data in binary format Enabled Disabled ...

Page 561: ...delete screen for the folder For more information see Settings page 7 24 Delete a folder with the Delete key Settings Folder List Back User 1 User 3 User 5 User 7 User 9 User 2 User 4 User 6 User 8 User 10 Add New Sort Up All Folders EFGHI ABCD JKLMN OPQRST UVWXYZ 1 2 If the folder has a password the correct password must be entered before a file can be deleted A folder that contains files cannot ...

Page 562: ...ent filing user name and the sender name The user name must be unique Initial Edit the initials maximum of 10 characters The initials determine where the user name will appear in the user name list Index Select the desired custom index The custom index names are the same as those in the address book Login Name This cannot be edited Password Enter the password used for user authentication by login ...

Page 563: ... password 2 Touch the OK key This completes the administrator login procedure The system settings administrator can now be used User authentication is initially disabled factory default setting To logout Touch the Logout key in the top right corner of the screen You can also touch the Exit key to quit the system settings If Auto Clear activates logout will automatically take place System Settings ...

Page 564: ...y Enter the administrator password in the administrator password entry screen 2 Touch the OK key If login name password e mail address is selected for the authentication method the E mail Address key will appear below the User Name For the factory default administrator password see TO THE ADMINISTRATOR OF THE MACHINE in the Maintenance Safety Guide This completes the administrator login procedure ...

Page 565: ...ey the system settings administrator can also be accessed when login is performed by selecting a user with administrator rights from the user list or by entering a user number with administrator rights For more information on login procedures when user authentication is enabled see USER AUTHENTICATION page 1 16 in 1 BEFORE USING THE MACHINE To logout Press the LOGOUT key Except when entering a fax...

Page 566: ...tication Setting 7 45 X User Authentication Disabled 7 45 X Authentication Method Setting Authenticate a User by Login Name and Password 7 45 X Device Account Mode Setting Disabled 7 45 Other Settings 7 46 X Actions when the Limit of Pages for Output Jobs Job is Completed even when the Limit of Pages is Reached 7 46 X The Number of User Name Displayed Setting 12 7 46 X A Warning when Login Fails D...

Page 567: ...nitial Point Disabled X Auto Clear Setting 60 sec 7 58 Cancel Auto Clear Timer Disabled X Message Time Setting 6 sec 7 58 X Display Language Setting Varies depending on country and region 7 58 X Disabling of Job Priority Operation Disabled 7 58 X Disabling of Bypass Printing Disabled 7 58 X Key Operation Setting 0 0 sec 7 58 Disable Auto Key Repeat Disabled X Disabling of Clock Adjustment Disabled...

Page 568: ...Scan Home Screen Settings 1 7 59 Preview Setting 7 60 X Default Preview Display Image Send Reception Data Twice Memory Box Twice Doc Filing Twice X Received Data Image Check Setting Disabled X Default List Thumbnail Display List Remote Operation Settings 7 60 X Remote Software Operation Operational Authority Prohibited View Password Entry Screen Display in Both PC and MFP X Operation from Specifie...

Page 569: ... 61 X Original Feeding Mode All Disabled 7 61 X Auto Paper Selection Setting Plain Paper 7 61 X Detect Standard in Auto Colour Mode 3 7 61 X Optimization of a Hard Disk 7 62 X Clear All Job Log Data 7 62 Disabling of Devices 7 63 X Disabling of Document Feeder Disabled 7 63 X Disabling of Duplex Disabled 7 63 X Disabling of Optional Paper Feed Unit 1 Disabled 7 63 X Disabling of Tray Settings Disa...

Page 570: ...f Copies 999 7 65 X Initial Margin Shift Setting 7 65 Side 1 10 mm 1 2 Side 2 10 mm 1 2 X Erase Width Adjustment 7 65 Edge Clearance Width 10 mm 1 2 X Card Shot Settings 7 65 Original Size X 86 mm 3 3 8 Y 54 mm 2 1 8 Fit to Page Disabled X Disabling Deletion of Job Programs Disabled 7 65 X Disabling of Bypass Tray in Duplex Copy Disabled 7 65 X Disabling of Auto Paper Selection Disabled 7 65 X Aut...

Page 571: ...t Test Page Printing Disabled 7 68 X A4 Letter Size Auto Change Varies depending on country and region 7 68 X Print Density Level 3 7 68 X Bypass Tray Settings 7 68 Enable Detected Paper Size in Bypass Tray Disabled 7 68 Enable Selected Paper Type in Bypass Tray Enabled 7 68 Exclude Bypass Tray from Auto Paper Select Disabled 7 68 X Job Spool Queuing Enabled 7 68 Interface Settings 7 69 X Hexadeci...

Page 572: ...an Apply the Resolution Set when Stored Disabled 200 X 200 dpi Internet Fax 1 Apply the Resolution Set when Stored Disabled 200 X 100 dpi Fax 2 Apply the Resolution Set when Stored Disabled Standard Default Exposure Settings Auto 7 70 Original Image Type Text Moiré Reduction Disabled Must Input Next Address Key at Broadcast Setting Disabled 7 71 Scan Complete Sound Setting Middle 7 71 The Number o...

Page 573: ...d on Image Send Mode Disabled 7 72 Disable Selection From Address Book All disabled 7 72 Disable Direct Entry All disabled 7 72 Disable PC I Fax Transmission 1 Disabled 7 72 Disable PC Fax Transmission 2 Disabled 7 72 X Own Name and Destination Set 7 73 Sender Data Registration Sender Name Sender Fax Number 2 I Fax Own Address 1 Registration of Own Name Select 7 73 Scan Settings 7 74 X Other Setti...

Page 574: ... Disabled 7 75 I Fax Settings 1 7 76 X I Fax Default Settings 7 76 Auto Wake Up Print Enabled 7 76 Compression Setting MH G3 7 76 Speaker Volume Setting 7 76 Receive Signal Middle Communication Error Signal Middle Original Print on Transaction Report Print Out Error Report Only 7 76 Transaction Report Print Select Setting 7 76 Single Sending Print Out Error Report Only Broadcasting Print Out All R...

Page 575: ...ents Unlimited 7 77 Rotation Sending Setting All Enabled 7 78 Printing Page Number at Receiver Enabled 7 78 Recall in Case of Line Busy Times 2 Interval 3 min 7 78 Recall in Case of Communication Error Times 2 Interval 3 min 7 78 X I Fax Receive Settings 7 78 Auto Receive Reduce Setting Enabled 7 78 Duplex Reception Setting Disabled 7 78 Set Address for Data Forwarding 7 78 Direct SMTP Disabled Ad...

Page 576: ...er up protected files excluded Enabled X Default Colour Mode Settings Mono 2 7 80 X Default Exposure Settings Auto 7 80 Original Image Type Text Moiré Reduction Disabled X Initial Resolution Settings 600 x 600 dpi 7 80 X Scan Complete Sound Setting Middle 7 81 X Disable Stamp for Reprinting Disabled 7 81 X Batch Print Settings 7 81 Selection of All Users is not allowed Enabled Selection of User Un...

Page 577: ...an Send Copy Disabled Scan Send Enabled Internet Fax Send Incl PC I Fax 1 Disabled Fax Send Incl PC Fax 2 Disabled Scan to HDD Enabled X Internet Fax Send 1 Copy Disabled Scan Send Disabled Internet Fax Send Incl PC I Fax Enabled Fax Send Incl PC Fax Disabled Scan to HDD Disabled X Fax Send 2 7 82 Copy Disabled Scan Send Disabled Internet Fax Send Incl PC I Fax 1 Disabled Fax Send Incl PC Fax 2 En...

Page 578: ...e Sending Activity Report 7 83 Data Receive Forward List 7 83 Web Settings List 1 7 83 Metadata Set List 2 7 83 Item Factory default setting Page Security Settings 7 84 SSL Settings 7 84 X Server Port HTTPS Enabled IPP SSL Disabled Redirect HTTP to HTTPS in Device Web Page Access Disabled X Client Port HTTPS Enabled FTPS Enabled SMTP SSL Enabled POP3 SSL Enabled LDAP SSL Enabled Level of Encryptio...

Page 579: ...bling of Clock Adjustment Disabled 7 85 Device Control 7 85 X Disabling of Document Feeder Disabled 7 85 X Disabling of Duplex Disabled 7 85 X Disabling of Optional Paper Feed Unit 1 Disabled 7 85 X Disabling of Tray Setting Disabled 7 85 X Disabling of Offset 2 Disabled 7 85 X Disabling of Stapler 2 Disabled 7 85 Copy Function Settings 7 86 X Disabling Deletion of Job Programs Disabled 7 86 X Dis...

Page 580: ...isabled 7 87 Disable Registration of Memory Box All disabled 7 87 Disable Destination Registration Using Global Address Search 3 All disabled 7 87 Disable Registration Using Network Scanner Tools 3 Disabled 7 87 X Settings to Disable Transmission 7 87 Disable Resend on Image Send Mode Disabled 7 87 Disable Selection from Address Book All disabled 7 87 Disable Direct Entry All disabled 7 87 Disable...

Page 581: ...e 7 88 Application Communication Module 7 88 External Account Module 7 88 XPS Expansion Kit 7 88 Item Factory default setting Page Data Backup 7 89 Storage Backup 7 89 Device Cloning 7 89 Item Factory default setting Page Storing Calling of System Settings 7 90 Restore Factory Defaults 7 90 Store Current Configuration 7 90 Restore Configuration 7 90 Item Factory default setting Page Sharp OSA Sett...

Page 582: ... also requires the entry of an e mail address Authenticate a User by User Number Only This can be used as a simple authentication method when network authentication is not used Device Account Mode Setting A specific user can be stored as an auto login user When this setting is enabled login can be performed automatically This function eliminates the bother of logging in but still allows the settin...

Page 583: ...ault Network Authentication Server Setting Use this to set the default network authentication server When a user logs in from the Web page or sends a print job to the machine using user information that is not stored on the machine the authentication server is not known This setting is used to specify one of the LDAP servers stored on the machine as the authentication server Display Usage Status a...

Page 584: ... the machine User This is used when network authentication is used and a login name not stored in the machine is directly entered This cannot be selected in the login user screen Other User This is used when a print job is executed using invalid user information This cannot be selected in the login user screen For settings related to each of the users see the following table 1 Items that can be ch...

Page 585: ...gin name password is enabled 1 to 32 characters The password can be omitted E mail Address Enter the e mail address used in the sender list and for LDAP authentication maximum of 64 characters My Folder A folder My Folder can be specified as the folder used by the user for document filing A previously created folder can be selected or you can create and select a new folder Authentication Settings ...

Page 586: ...on on the settings see Settings To return a group to the factory default state set Select the Group Name to be the Registration Model to Unlimited in the editing screen Settings Page Limit Group List System Settings Back Group 2 Group 1 Group 3 Group 4 Group 5 Group 6 Group 7 Group 8 Group 9 Group 10 Group 11 Group 12 Add New Item Description Group Name Store the name of the group max 32 character...

Page 587: ... screen to open a registration screen Up to 20 groups can be stored For information on the settings see List of settings and factory default settings of template groups page 7 51 Editing an authority group A group can be selected from the list in the above screen to open an edit delete screen for the group For information on the settings see List of settings and factory default settings of templat...

Page 588: ...ed Allowed FTP Pull Print Allowed Allowed Prohibited USB Memory Direct Print Allowed Allowed Prohibited Network Folder Pull Print Allowed Allowed Prohibited Image Send Approval Settings for Each Mode E mail FTP Desktop Network Folder USB Memory PC Scan Internet Fax Send PC I Fax Send Fax Send PC Fax Send All allowed All allowed All allowed Colour Scan Allowed Allowed Prohibited Special Modes Usage...

Page 589: ...wed All allowed All prohibited MFP Settings System Settings Operational Authority System Settings 1 Allowed 2 Only user authority settings are allowed All settings prohibited Web Settings Operational Authority Display of Device Network Status Allowed Allowed Prohibited Power Reset Prohibited Machine Identification Prohibited Network Settings Prohibited Application Settings Excluding Registration o...

Page 590: ...nder name and number Document Filing Scan to HDD Initial Status Settings Select settings for Colour Mode Resolution Exposure and Original Image Type System Settings AB Inch Type Setting AB or inches can be set for the units values of default settings and entry ranges in each screen Display Language Setting Select the display language Key Operation Setting Set the key input time and Auto Key Repeat...

Page 591: ...r the title name Display the User Name Show the currently logged in user name on the home screen Display the Date and Time Show the date and time on the home screen Background Image Select the image that appears in the background of the home screen Design Template A template for the design of the home screen can be selected from the list A sample of the selected template can be viewed Layout of Ke...

Page 592: ...ear User Count Back Administrator Other User User Name 1 Name 2 Name 3 Name 4 Name 5 Name 6 Name 7 Select All Users Show Delete ABCD EFGH IJKL MNOP QRSTU VWXYZ etc ABC Search Number Index Switch Sorting Order All 1 2 Item Settings Next This shows the next user in the order of the registration numbers Previous This shows the previous user in the order of the registration numbers Show Counts The cou...

Page 593: ...ion Next This shows the next user in the order of the registration numbers Previous This shows the previous user in the order of the registration numbers Show Counts The counts and the number of pages remaining of the selected user are shown by function Clear Count Reset the count of the selected item to 0 Clear All Counts Reset all items of the selected user to 0 Item Description Show Counts The ...

Page 594: ...ather than disabling the function altogether The time setting is changed using Auto Power Shut Off Timer below Auto Power Shut Off Timer The time until Auto Power Shut Off activates can be set to any number of minutes from 1 to 240 Select the time that best suits your workplace needs Preheat Mode Setting The time until Preheat Mode activates can be set to any number of minutes from 1 to 240 Prehea...

Page 595: ... other jobs ahead of a job that has been stopped because the paper required for the job is not in any of the trays This does not include cases where the paper ran out during the job Key Operation Setting This setting determines how long a key in the touch panel must be touched until the key input is registered The time can be set from 0 to 2 seconds in increments of 0 5 seconds By lengthening the ...

Page 596: ...ult state This setting can only be configured in the Web pages It cannot be configured in the touch panel of the machine Item Description Display Title Show a title on the home screen Title Enter a maximum of 70 characters for the title name Display the User Name Show the currently logged in user name on the home screen Display the Date and Time Show the date and time on the home screen Background...

Page 597: ...asswords entered on the machine such as login passwords can be displayed on the machine your computer or both This setting can be used to prevent the password from being seen Operational Authority This is used to allow remote operation of the machine using a specified computer Hostname or IP Address of PC Enter the host name or IP address of the computer that will connect to the machine A maximum ...

Page 598: ...per Selection function will select can be specified Select one of the following settings Plain Paper Plain and Recycle Paper Recycle Paper The Auto Paper Selection function will not select any paper types other than the paper types specified with this setting The paper type set for each paper tray using Paper Tray Settings page 7 13 in the system settings general Detect Standard in Auto Colour Mod...

Page 599: ...g off the power with the main power switch of the machine Auto Power Shut Off When optimization is completed the machine will automatically restart Clear All Job Log Data This is used to clear the entire job log There is normally no need to use this function A log file is kept of jobs run on the machine The job log can be used to check general use of the machine The job log can be written to a com...

Page 600: ...he bypass tray Disabling of Offset When a finisher is installed This setting is used to disable the offset function Disabling of Stapler When a finisher is installed This setting is used to prohibit stapling such as when the stapler unit of the finisher malfunctions Fusing Control Settings These are used to control the toner fusing temperature according to the weight of the paper These settings ap...

Page 601: ...ngs for copy mode The following settings can be changed Item Description Paper Tray Specify the paper tray that is selected by default Exposure Type Configure exposure mode settings Copy Ratio Specify the copy ratio that is selected by default 2 Sided Copy Configure the 2 sided mode settings that are selected by default If this setting is used to change the default setting for the duplex function ...

Page 602: ... used to set the default original size for the card shot function Both the X horizontal and Y vertical dimensions of the original can be set from 25 mm 1 to 210 mm 8 1 2 in increments of 1 mm 1 8 Fit to Page Enable this setting to have the Fit to Page key always appear in the card shot screen Disabling Deletion of Job Programs This is used to prohibit the deletion and changing of copy settings sto...

Page 603: ...y however the scanning speed is slower Quick Scan from Document Glass This is used to change the scanning resolution for copying using the document glass from 600 x 600 dpi to 600 x 300 dpi speed priority mode When high speed mode is selected the first copy time is quicker however the copy image is not as clear When high quality mode is not selected the following conditions must be satisfied in or...

Page 604: ...achine on a TCP IP network this setting must be enabled Enable NetWare To use the machine on a NetWare network this setting must be enabled Enable EtherTalk To use the machine on an EtherTalk network this setting must be enabled Enable NetBEUI To use the machine on a NetBEUI network this setting must be enabled Reset the NIC This returns all Network Settings to the factory default settings Ping Co...

Page 605: ...ted to five levels Bypass Tray Settings Enable Detected Paper Size in Bypass Tray This is used to prohibit printing when the paper size specified for a print job is different from the paper size inserted in the bypass tray Enable Selected Paper Type in Bypass Tray This is used to prohibit printing when the paper type specified for a print job is different from the paper type inserted in the bypass...

Page 606: ...hine is connected using the USB port select the emulated printer language The settings are shown below Auto PostScript PCL Enable Network Port This is used to enable printing from the network port Network Port Emulation Switching This setting is used to select the emulated printer language when the machine is connected by a network port The settings are shown below Auto PostScript PCL Port Switchi...

Page 607: ...SMTP Fax Group Initial Resolution Setting The following settings are available for the default resolutions of scan Internet fax and fax mode Scan 100X100 dpi 200X200 dpi 300X300 dpi 400X400 dpi 600X600 dpi Internet fax 200X100 dpi 200X200 dpi 200X400 dpi 400X400 dpi 600X600 dpi Fax Standard Fine Super Fine Ultra Fine Apply the Resolution Set when Stored When an image stored by document filing is u...

Page 608: ...When the Internet fax expansion kit or facsimile expansion kit is installed This function holds received faxes and Internet faxes in memory without printing them The faxes can be printed by entering a password factory default setting 0000 with the numeric keys Password When Hold Setting for Received Data Print is enabled enter the password 4 digit number Erase Width Adjustment This is used to set ...

Page 609: ...s Disable Registration Using Network Scanner Tool When network connection is enabled This disables address control from the Network Scanner Tool These settings are used to disable the following transmission operations Disable Resend on Image Send Mode This setting disables the Resend key in the base screen of image send mode Disable Selection From Address Book This disables the selection of destin...

Page 610: ...he sender fax number To insert a pause between digits of the number touch the key To insert a space between digits of the number touch the Space key I Fax Own Address Enter a default sender address maximum of 56 characters Registration of Own Name Select Store sender names used in Own Name Select in the special modes Up to 18 sender names can be stored Add New Store a sender name A maximum of 20 c...

Page 611: ...ss is entered manually by touching the Address Entry key File Format PDF TIFF JPEG B W TIFF Encrypt PDF XPS Black White Compression Mode None MH G3 MMR G4 Colour Greyscale Compression Ratio Low Medium High Specified Pages per File When multiple pages are scanned this is used to generate a separate file for each scanned page or specified number of pages When this setting is enabled the number of pa...

Page 612: ...screen and address list tab Disable Scan Function This is used to disable PC scan and USB memory scan When these modes are disabled they are greyed out when the mode is changed in the base screen Pre Setting Mail Signature A signature can be automatically appended to the end of the body text of e mail This is convenient when it is a corporate policy to append a specific signature at the end of e m...

Page 613: ...ion Report When a transaction report is printed this is used to print part of the first page of the transmitted original on the transaction report Select one of the settings below Print Out All Report Print Out Error Report Only No Printed Report This setting will not be effective if Transaction Report Print Select Setting below is set to No Printed Report Transaction Report Print Select Setting T...

Page 614: ...tion of time that the machine will wait for a reception report from the destination machine can be set by any number from 1 minute to 240 hours in increments of 1 minute Number of Resend Times at Reception Error The number of resend attempts when an error message is received from an I Fax recipient can be set to any number from 0 to 15 Maximum Size of E mail Attachments To prevent the transmission...

Page 615: ...0 to 15 can be selected Interval to Wait Between Recall Attempts min in Case of Error The interval between recall attempts can be set Any number of minutes from 1 to 15 can be selected I Fax Receive Settings are described below Auto Receive Reduce Setting When a fax is received that includes printed information such as the sender s name and address the received image is slightly larger than the st...

Page 616: ... specified addresses domains When this setting is enabled A4 size faxes are also reduced Outside the Received Image cannot be selected for the reception date and time print setting when Auto Receive Reduce Setting page 7 78 is not enabled The machine also checks the mail server POP3 server for received Internet faxes when the main power is switched on Except when 0 hours 0 minutes is specified All...

Page 617: ...s from the Quick File Folder Delete Now Touch this key to start deletion of all files immediately Delete Quick Files at Power Up This is used to automatically delete all files in the Quick File Folder with the exception of protected files when the POWER key is turned on Default Colour Mode Settings This sets the default colour mode settings when Scan to HDD is used The settings are shown below Aut...

Page 618: ...ile and the date the file is retrieved and printed Batch Print Settings When printing files by batch printing this setting is used to prohibit the selection of the All Users key and the User Unknown key in the user selection screen Erase Width Adjustment This is used to set the default erase width for erase function Specify a value from 0 mm 0 to 20 mm 1 in increments of 1 mm 1 8 for edge erase Ca...

Page 619: ...e functions that have been added to the machine Item Description Print For each mode select whether or not printing of stored files is allowed Scan Send For each mode select whether or not scan send of stored files is allowed Internet Fax Send For each mode select whether or not I Fax transmission of stored files is allowed Fax Send For each mode select whether or not fax transmission of stored fi...

Page 620: ...ing Image Sending Activity Reports can each be separately printed Image Sending Activity Report Scan Image Sending Activity Report Internet Fax Image Sending Activity Report Fax Data Receive Forward List The following lists showing reception settings and forwarding settings can be printed Anti Junk Fax Number List Anti Junk Mail Domain Name List Inbound Routing List Document Admin List Web Setting...

Page 621: ...other higher level application This setting is only used to enable or disable IPsec detailed IPsec settings are configured in the Web pages Note the following points when enabling IPsec A certain amount of time may be needed for the setting to be updated During this time it will not be possible to connect to the machine If the settings in the Web page are not configured correctly it will not be po...

Page 622: ...es where the paper ran out during the job Disable Auto Key Repeat This setting is used to disable the auto key repeat function Disabling of Clock Adjustment This setting is used to prohibit changing of the date and time Device Control Disabling of Document Feeder Use this setting to prohibit the use of the automatic document feeder such as when the feeder malfunctions When the setting is enabled s...

Page 623: ... Page Printing This setting is used to disable printing of test pages When this setting is enabled Printer Test Page in the system settings cannot be used to print test pages Exclude Bypass Tray from Auto Paper Select When Auto is selected for paper type selection the bypass tray can be excluded from the trays that can be selected This is recommended when special paper is often placed in the bypas...

Page 624: ... are used to disable the following transmission operations Disable Resend on Image Send Mode This setting disables the Resend key in the base screen of image send mode Disable Selection from Address Book This disables the selection of destinations from the address book Configure the setting for each of the following items E mail FTP Desktop Network Folder Internet Fax Including Direct SMTP Fax Sel...

Page 625: ...r that is required to obtain the product key Internet Fax Expansion Kit Enter the product key of the Internet fax expansion kit E mail Alert and Status Enter the product key of e mail alert and status Application Integration Module Enter the product key of the application integration module Application Communication Module Enter the product key of the application communication module External Acco...

Page 626: ...e machines Export This exports data to USB memory Import This imports data that was exported to USB memory using Export into the machine This function can be enabled when a USB memory device is installed This function cannot be used while the system settings are in use while a job is being executed or when there is a reserved job For machines for which data can be imported contact your dealer or n...

Page 627: ...m settings administrator Store Current Configuration This is used to store the currently configured system settings The stored settings will be retained even if the POWER key is turned off To retrieve the stored settings use Restore Configuration below Items not stored Network Settings These are not stored as unexpected settings may cause damage to the network Product Keys Product Keys are not sto...

Page 628: ... the internal or external USB memory driver is used Level of Encryption Select the level of encryption for communication using the external driver Select from none or AES 128 AES 256 Animation Play Speed Setting Set the playing speed of the animation in the Sharp OSA application The following settings can be configured Standard High When settings are changed the changes will take effect after the ...

Page 629: ...essed with administrator rights see System Settings for Fax Administrator List page 7 98 Address Control Fax Data Receive Forward When a finisher is installed SYSTEM SETTINGS FOR FAX Depending on the machine specifications and peripheral devices installed it may not be possible to use some settings Item Factory default setting Page Address Control 7 93 Address Book 7 93 F Code Memory Box 7 95 Item...

Page 630: ... HHH HHH JJJ JJJ Freq ABCD EFGH IJKL MNOP QRSTU VWXYZ etc 1 2 When Disable Registering Destination from Operation Panel page 7 71 is enabled in the system settings administrator for a function addresses cannot be stored for that function If you cannot edit or delete a one touch individual or group key Individual keys and group keys cannot be edited or deleted in the following situations The key is...

Page 631: ...ce where you wish to enter a pause To enter an F code sub address and passcode 1 Enter the destination fax number 2 Touch the key 3 Enter the sub address maximum of 20 digits 4 Touch the key 5 Enter the passcode maximum of 20 digits A passcode is not necessary if the destination machine does not use a passcode The destination fax number can be a maximum of 64 digits including all numbers and chara...

Page 632: ...mory box Touch the Add New key in the above screen to open a registration screen A total of 100 F code memory boxes for all functions polling memory confidential and relay broadcast can be stored For information on the settings see Settings page 7 96 Editing and deleting a memory box A memory box can be selected from the list in the above screen to open an edit delete screen for the box For inform...

Page 633: ...a fax Memory Box Name Enter a name maximum of 18 characters for the memory box Sub Address Passcode Enter a sub address and passcode A maximum of 20 digits can be entered for each Separate a sub address and passcode by a slash Items displayed when storing a confidential memory box Print PIN Set a Print PIN for confidential reception Enter a 4 digit number Items displayed when storing a relay broad...

Page 634: ...ived Data When the machine cannot print because it is out of paper or out of toner received faxes can be forwarded to another previously stored fax machine If some pages of a fax that is being forwarded were successfully printed only those pages that were not printed will be forwarded A forwarded fax becomes a fax transmission job If transmission does not take place because the transmission was ca...

Page 635: ...g Page Image Send Settings 7 100 Fax Settings 7 100 X Fax Default Settings 7 100 Dial Mode Setting Tone 7 100 Auto Wake Up Print Enabled 7 100 Pause Time Setting Varies depending on country and region 7 100 Fax Dest Confirmation Mode Disabled 7 100 Speaker Settings 7 100 Speaker Volume 5 Ringer Volume Volume 5 Line Monitor Volume 5 Fax Receive Complete Signal Volume 5 Tone Pattern 3 Transmission C...

Page 636: ...Receiver Enabled 7 102 Date Own Number Print Position Setting Outside the Original Image 7 102 Recall in Case of Line Busy See Country Differentiation Table page 7 103 7 103 Recall in Case of Communication Error See Country Differentiation Table page 7 103 7 103 X Fax Receive Settings 7 104 Number of Calls in Auto Reception 2 7 104 Switching from Manual to Automatic Reception Disabled 7 104 Duplex...

Page 637: ...en dialling or storing a fax number a pause of 2 seconds is inserted The pause can be changed to any number of seconds from 1 to 15 Note that in South Africa the machine is normally set to 4 seconds Fax Dest Confirmation Mode This setting specifies whether or not a destination verification message is displayed when sending a fax in order to prevent accidental transmission to the wrong destination ...

Page 638: ...n Mode is turned on pages that are distorted are automatically re transmitted Distinctive Ring Detection This Setting can only be activated in Canada Australia New Zealand and Hong Kong If multiple telephone numbers have been assigned to your telephone line the number called can be identified by its ringing pattern By using one number for voice calls and another number for faxes you can tell which...

Page 639: ...t begin until all pages have been scanned Note that this setting does not apply to manual transmission Printing Page Number at Receiver This setting is used to add the page number to the top of each fax page printed by the receiving machine Date Own Number Print Position Setting This setting determines the position of the date and sender information printed at the top of faxes by the receiving mac...

Page 640: ...ch country are shown in the following table Country Differentiation Table The number of recall attempts The interval between attempts United Kingdom France Germany Sweden Italy Spain Netherlands Saudi Arabia South Africa Hungary Czech Republic Slovakia Poland Greece Russia 1 to 10 default 2 any number of minutes from 1 to 15 default 3 Canada 1 to 14 default 2 Australia New Zealand Singapore Thaila...

Page 641: ...Actual Size Cut off Enabled Each received image is printed at full size If necessary the image is divided onto multiple sheets of paper Auto Size Select Each received image is printed at full size when possible When not possible the image is automatically reduced before printing Set the Telephone Number for Data Forwarding When a problem prevents the machine from printing a received fax the receiv...

Page 642: ...New When the Polling Security Setting is enabled use this setting to store or delete the fax numbers of the machines that are allowed to poll your machine The stored fax numbers are called passcode numbers Up to 10 passcode numbers can be stored maximum of 20 digits each Passcode Number Key List This shows a list of the stored passcode numbers A number can be selected to delete it When this settin...

Page 643: ...the Limit of Pages for Output Jobs The Number of User Name Displayed Setting A Warning when Login Fails Disabling of Printing by Invalid User Keys Touch Sound Auto Clear Setting Message Time Setting Display Language Setting AB Inch Type Setting Default Original Size Settings Original Feeding Mode Auto Paper Selection Setting Detect Standard in Auto Colour Mode Optimization of a Hard Disk Clear All...

Page 644: ... for Data Forwarding Erase Width Adjustment Card Shot Settings Default Mode Settings Sort Method Setting Administrator Authority Setting Delete All Quick Files Default Colour Mode Settings Default Exposure Settings Initial Resolution Settings Scan Complete Sound Setting Disable Stamp for Reprinting Batch Print Settings Letter Size RX Reduce Print Receiving Date Time Print Fax Output Settings Dial ...

Page 645: ...tings REMOVING MISFEEDS REMOVING MISFEEDS 8 2 HOW TO REMOVE MISFEEDS 8 3 REMOVING STAPLE JAMS FINISHER 8 6 COPYING PROBLEMS RELATED TO COPYING OPERATION 8 8 PROBLEMS RELATED TO COPY RESULTS 8 9 PRINTING PROBLEMS RELATED TO PRINTING OPERATION 8 10 PROBLEMS RELATED TO PRINT RESULTS 8 13 FACSIMILE PROBLEMS RELATED TO TRANSMISSION 8 16 PROBLEMS RELATED TO RECEPTION 8 18 PROBLEMS RELATED TO TELEPHONE 8...

Page 646: ... hot Take care not to burn yourself when removing a misfeed When removing misfed paper do not touch or damage the transfer belt Carefully pull the paper out without tearing it A misfeed may have occurred inside the machine Check carefully and remove the misfeed If the paper tears be sure to remove all pieces from the machine While the message appears printing and scanning cannot be resumed If the ...

Page 647: ...t feeder tray and remove the misfed paper Open the automatic document feeder and remove the original Removing the paper feed roller Lift up the knob that holds the roller shaft Pull down the release lever Remove the shaft rotating the roller cover upward and remove the shaft When removing a misfeed or closing a cover tray or the finisher take care that your fingers do not become pinched 1 2 10 8 9...

Page 648: ...emove the paper 6 Paper misfeed in the bypass tray Remove the misfed paper 7 Paper misfeed in tray 1 side Open the right side cover and remove the misfed paper 8 Paper misfeed in tray 2 to tray 4 side The misfeed may have occurred inside the machine Check carefully and remove it Caution The fusing unit area is hot Take care not to burn yourself Do not touch any metal parts When the fusing unit is ...

Page 649: ...rn roller rotating knob in the direction of the arrow to remove the misfed paper Make sure that there is no misfed paper in the machine When pulling out a tray be sure to open the right cover and check for a paper misfeed If a tray is pulled out when there is a misfeed the paper will tear and a torn piece may remain in the machine making it more difficult to remove the misfed paper To open the rig...

Page 650: ...g the lever over to the left slide the finisher to the left until it stops Gently slide the finisher until it stops 3 Lower the staple case release lever and remove the staple case Pull the staple case out to the right 4 Raise the lever at the front end of the staple case and remove the jammed staple Remove the leading staple if it is bent If bent staples remain a staple jam will occur again ...

Page 651: ...the front end of the staple case 6 Replace the staple case Push the staple case in until it clicks into place 7 Slide the finisher back to the right Gently slide the finisher back to the right until it locks into its original position 8 Close the cover ...

Page 652: ... unable to solve a problem using the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the POWER key in that order Caution When the LINE indicator is lit or the DATA indicator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the ...

Page 653: ...ay be restricted in your user settings Check with your administrator The paper size of a tray cannot be set Have functions been disabled by the administrator Some functions may have been disabled in the system settings administrator Check with your administrator Problem Point to check Solution The image is too light or too dark Is the image too light or too dark Select an appropriate exposure mode...

Page 654: ... solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the POWER key in that order Caution When the LINE indicator is lit or the DATA indicator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be ...

Page 655: ...nge the SNMP Status Enabled checkbox to Software Setup Guide Is Connect via set to Ethernet for AppleTalk Mac OS 9 0 9 2 2 Open AppleTalk from the Control Panels and make sure that Ethernet is selected in the Connect via menu Printing is not possible if Ethernet is not selected Is your computer in an unstable state Printing is sometimes not possible when you run multiple applications at once or th...

Page 656: ...o sided printing using that tray will not be possible Change the paper type setting to a type that can be used for two sided printing System Settings Paper Tray Settings Tray Settings Change Are you using a special size or type of paper For the paper types and sizes that can be used for two sided printing see SPECIFICATIONS in the Maintenance Safety Guide Have functions been disabled by the admini...

Page 657: ... When colour text and lines are printed they may become faint and difficult to see To have colour text or lines areas that are faint converted to black select Text To Black or Vector To Black on the Advanced tab of the printer driver Raster data such as bitmap images cannot be adjusted Part of the image is cut off Does the paper size specified by the job match the size of paper loaded in the tray ...

Page 658: ...ted Is your computer or the machine in an unstable state If little free space remains in the memory or hard drive of your computer or many jobs have been spooled on the machine and it has little free memory remaining printed text may turn into nonsense characters In this situation cancel printing restart your computer and the machine and try printing again To cancel printing Windows Double click t...

Page 659: ...D TO AUDIBLE SIGNALS The volume is too low 8 19 No sound is heard 8 19 PROBLEMS RELATED TO ONE TOUCH INDIVIDUAL KEYS GROUP KEYS A one touch individual key or group key cannot be stored 8 20 A one touch individual key or group key cannot be edited or deleted 8 20 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 8 29 If you are unable to s...

Page 660: ...el and then touch the Stop Delete key Did a communication error occur If an error occurs that prevents transmission the transmission is temporarily cancelled and then automatically re attempted after a brief interval Factory default setting 3 min intervals System Settings Administrator Image Send Settings Fax Settings Fax Send Settings Recall in Case of Communication Error To cancel the transmissi...

Page 661: ... settings Check with your administrator The transmitted fax prints out blank at the receiving side Is the original placed face up or face down correctly When using the document glass the original must be placed face down When using the automatic document feeder the original must be placed face up Place the original correctly and send the fax again If the receiving machine is using thermal paper wa...

Page 662: ...ror is selected when Inbound Routing is enabled received faxes will only be printed when an error occurs If you need to print a received fax ask your administrator The received image is faint Is the original that was faxed also faint Ask the other party to send the fax again using a suitable darker exposure setting Manual reception polling reception are not possible Is little free memory remaining...

Page 663: ...rty Problem Point to check Solution The volume is too low Speaker Ringer Volume Line Monitor Fax Receive Complete Signal Fax Send Complete Signal Fax Communication Error Signal Has the volume been set to a low level in the system settings administrator Ask your administrator to set the volumes in Speaker Settings to a higher level System Settings Administrator Image Send Settings Fax Settings Fax ...

Page 664: ...ed or cancel the transmission and then edit or delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in program it must be removed from program System Settings Address Control Program If multiple program keys have been stored print the Program List in Sending Address List in the system settings The list will show ...

Page 665: ...d 8 26 A one touch individual key or group key cannot be edited or deleted 8 26 If you cannot find the item that you are looking for in the above table of contents see GENERAL PROBLEMS page 8 29 If you are unable to solve a problem using the solutions in this manual switch off the POWER key and the main power switch Wait at least 10 seconds and then switch on the main power switch and the POWER ke...

Page 666: ...ossible in some computer environments For information about IPsec settings consult your administrator System Settings Administrator Security Settings IPsec Settings Did you place a long size original on the document glass when it is scanned A long size original cannot be scanned from the document glass Place originals in the document feeder tray of the automatic document feeder An address cannot b...

Page 667: ...t fax mode If the original does not contain a halftone image such as a photo or illustration scanning at the default resolution will create a practical and useful image A higher resolution setting or the Half Tone setting in Internet fax mode should only be selected if the original contains a photo and you wish to give priority to the quality of the photo image Exercise caution in this case as a l...

Page 668: ... set to Mono2 Setting the colour mode to Mono2 replaces the colours in the original with either black or white This is suitable for text only originals however originals with illustrations should be scanned with the colour mode set to Greyscale Full Colour or Auto Greyscale Is a destination included that has TIFF S selected for the format When a broadcast transmission is performed that includes bo...

Page 669: ...ected from the Colour Mode of the Professional window check the B W Threshold setting A large threshold value makes the image darker and a small threshold value makes the image brighter To adjust the B W Threshold automatically click the Auto Threshold button on the Image tab of the Professional window Are the brightness and contrast settings suitable When the brightness and contrast settings are ...

Page 670: ...System Settings List Print User Sending Address List Group List Is the key being used in a reserved transmission or a transmission in progress Wait until the transmission is finished or cancel the transmission and then edit or delete the key Is the key included in a program key Remove the key from the program and then edit or delete the key If the key is included in program it must be removed from...

Page 671: ...r is lit or the DATA indicator is lit or blinking do not switch off the main power switch or unplug the power plug This may damage the hard drive or cause the data being stored or received to be lost Problem Point to check Solution Document filing does not take place Did you select document filing settings in the printer driver In print mode enable document filing on the Job Handling tab of the pr...

Page 672: ... file set to Protect A file cannot be deleted when its property is set to Protect Change the property to Sharing and then delete the file The property of a file cannot be set to Confidential Is the file in the Quick File folder Confidential cannot be specified for a file in the Quick File folder Move the file to a different folder and then specify Confidential Note that Protect can be specified fo...

Page 673: ...nsert is not printed on the specified paper 8 35 PROBLEMS RELATED TO PERIPHERAL DEVICES The connected USB device cannot be used 8 35 The connected USB memory cannot be used 8 35 The finisher does not operate 8 35 Stapling does not take place 8 35 The stapling position is not correct 8 36 Output does not collect neatly in the output tray of the finisher 8 36 Stapled output does not collect neatly 8...

Page 674: ...ng that the machine is ready Is the POWER SAVE key blinking Auto Power Shut Off mode has activated To return the machine to normal operation press the POWER SAVE key 1 BEFORE USING THE MACHINE POWER SAVE KEY page 1 15 Is a cover open or a device separated from the machine A warning message will appear when a cover is open or a device is separated from the machine Read the message and take appropri...

Page 675: ... paper misfeed occurred Remove the misfeed as instructed by the message in the touch panel REMOVING MISFEEDS page 8 2 Is the output tray full When the output tray becomes full a detector activates and stops printing Remove the output from the tray and resume printing Is the toner collection container full Replace the toner collection container as instructed by the message in the touch panel Mainte...

Page 676: ... Is too much paper loaded in the tray Make sure that the stack of paper in the tray is not higher than the indicator line Are multiple sheets feeding at once Fan the paper well before loading it Are you using paper that is not within the specifications Use SHARP recommended paper Using paper that is not supported may result in misfeeds creases or smudges Please use SHARP recommended paper and labe...

Page 677: ... without a checkmark cannot be used for printing using that tray System Settings Paper Tray Settings Tray Settings Change Each mode The image on paper is skewed Is too much paper loaded in the bypass tray Do not load more than the maximum number of sheets The maximum number of sheets varies depending on the paper type setting For more information see SPECIFICATIONS in the Maintenance Safety Guide ...

Page 678: ...ended paper and label sheets For details contact your dealer or nearest authorised service representative Did you set the correct paper type Set the correct paper type in the tray settings Make sure that the following has not occurred Heavy paper is being used but a paper type other than heavy paper is selected in the tray settings The image may disappear if rubbed Paper other than heavy paper is ...

Page 679: ...e is compatible with the machine Is the connected USB device recognized correctly Use USB Device Check in the system settings to check whether or not the device can be recognized System Settings USB Device Check If it is not recognized connect it once again The connected USB memory cannot be used Is the format of the USB memory FAT32 If the format of the USB memory is other than FAT32 use your com...

Page 680: ...the machine and select a tray that has paper that can be used for stapling Click the Tray Status button in Paper Selection on the Paper tab of the printer properties window and check the paper type setting of each tray Stapling is not possible on labels transparency film or envelopes In addition if Disable Staple is selected in the user type stapling will not be possible Have functions been disabl...

Page 681: ...lear activate When user authentication is used the currently logged in user will be automatically logged out if Auto Clear activates Except when in PC scan mode Log in again If you are the administrator you can change the time setting of Auto Clear or disable Auto Clear in Auto Clear Setting System Settings Administrator Operation Settings Other Settings Auto Clear Setting You forgot the administr...

Page 682: ...MXB381 GB Z1 Operation Guide MX B381 MODEL ...

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