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Sharp FO-2150 Operation Manual Download Page 68

Using ANS. Mode

Press the

RECEPTION

MODE key until the
arrow in the display
points to ANS.

In ANS. mode, your fax will automatically receive voice and fax
messages if you have connected an answering machine to the Sharp
MFP. See Chapter 7 for more details.

FAX

TEL

ANS.

TEL/FAX

3-6

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Summary of Contents for FO-2150

Page 1: ...Sharp MFP 2 1 Receiving Documents 3 1 Printing With the Sharp Color MFP 4 1 Making Copies 5 1 Printing by Infrared Transfer 6 1 Using as a Telephone and Connecting an Answering Machine 7 1 Special Fax Functions 8 1 Option Settings 9 1 Printing Lists and Reports 10 1 Maintenance 11 1 Troubleshooting 12 1 Setup Guide 13 1 Index to Part I Index 1 ...

Page 2: ...3 1 Copying Paper Documents 4 1 Scanning Documents 5 1 Fax Image E mail Application 6 1 Sharp Message Center 7 1 Address Book 8 1 Viewing Documents 9 1 Optical Character Recognition 10 1 Annotating Documents 11 1 IR Transfer 12 1 Entering and Changing Color MFP Settings from Your Computer 13 1 Index to Part II Index 1 ...

Page 3: ...s from Windows Applications 4 9 Finding Documents 5 1 Viewing Documents 6 1 Optical Character Recognition 6 49 Annotating Images 6 59 Address Book 7 1 Using Your Sharp MFP as a Scanner 8 1 Faxing from Windows Applications 9 1 Fax Outbox 10 1 Stapling Files 10 12 Receiving Faxes 11 1 Entering and Changing Color MFP Settings from Your Computer 12 1 Index to Part III Index 1 ...

Page 4: ...Introduction Introduction ii Specifications iii Important safety information vii A Look at the Operation Panel x i ...

Page 5: ... fax from the Color MFP Send a fax directly from your computer Fax to an E mail address Set up fax reception Make a copy Scan a document or picture Print from a notebook computer by infrared wireless communication Send data from a digital camera or notebook computer to your PC via the Color MFP s infrared port Use as a telephone For a more detailed list of the topics in this manual go to the Table...

Page 6: ...ttom 20 6 mm Fax specifications Automatic dialling Rapid Key Dialling 38 numbers Speed Dialling 61 numbers Memory size 512 KB approx 42 average pages in recep tion mode 32 pages in transmission mode Automatic document feeder 20 sheets max Modem speed 14400 bps with automatic fallback to 12000 9600 7200 4800 or 2400 bps Transmission time Approx 6 seconds Sharp special mode Display 16 digit LCD disp...

Page 7: ...TT G3 mode Configuration Half duplex desktop transceiver Compression scheme MH MR MMR Scanning method Sheet feeder CIS Contact Image Sensor Effective printing width 203 mm max Paper margins Top 5 5 mm Bottom 23 7 mm Input document size Automatic feeding Width 148 to 216 mm Length 140 to 297 mm Manual feeding Width 148 to 216 mm Length 140 to 1000 mm Effective scanning width 210 mm max Contrast con...

Page 8: ...to 35 C Operating humidity 30 80 RH Power consumption Stand by 8 5 W Maximum 40 W Dimensions Width 406 mm Depth 306 mm Height 255 mm Without attachments Weight Approx 5 9 kg Without attachments As a part of our policy of continuous improvement SHARP reserves the right to make design and specification changes for product improvement without prior notice The performance specification figures indicat...

Page 9: ... telephone company If you attempt to use the fax machine on a telephone line using any of these services you may experience errors during transmission and reception of facsimile messages This facsimile machine is not compatible with digital telephone systems This facsimile machine is designed to operate in Australia and New Zealand only Specifications vi ...

Page 10: ...snot described in this manual Refer all servicing to qualified service personnel This machine must only be connected to a 230 240 V 50 Hz grounded 3 prong outlet Connecting it to any other kind of outlet may damage the machine Do not install or use the machine near water or when you are wet Take care not to spill any liquids on the machine Unplug the machine from the power outlet and telephone soc...

Page 11: ...et locations unless the socket is specifically designed for wet locations Never touch uninsulated telephone wires or terminals unless the tele phone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do n...

Page 12: ...rence will not occur in a particular installation If this equipment does cause interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and the receiver Connect th...

Page 13: ...se keys to adjust the volume of the speaker when the SPEAKER key has been pressed or the volume of the ringer at all other times IR IN USE light This blinks while the Sharp Color MFP is receiving data by infrared transmission from a notebook computer digital camera or Zaurus Note During infrared transmission incoming calls will be signaled by a special ringing sound Fax reception will not be possi...

Page 14: ...number name storing procedures SPEAKER key Press this key to hear the line and fax tones through the speaker before sending a document or dialling a voice number Note This is not a speakerphone You must pick up the handset to talk with the other party HOLD SEARCH key Press this key to search for an automatic dialling number or during a phone conversation press this key to put the other party on ho...

Page 15: ...d contrast before sending or copying a document MEMORY key Press this key to scan a document into memory before transmitting it FUNCTION key Press this key to select various special functions Rapid Dial Keys Press one of these keys to dial a fax or voice number automatically To dial the bottom number on a Rapid Key press the SHIFT key before pressing the Rapid Key Note that you must attach the Rap...

Page 16: ... alignment with the panel keys 1 14 Aligning the printhead from Printer Manager 1 16 Selecting Black Print Quality for Faxes 1 18 Maintaining Print Cartridges 1 19 Disposing of used print cartridges 1 19 Cleaning Print Cartridges 1 20 Cleaning the print nozzles 1 20 Cleaning the print nozzles with the panel keys 1 20 Cleaning the print nozzles from Printer Manager 1 21 Checking the test pattern 1 ...

Page 17: ...held in memory and printed out when a black cartridge is installed Replacement print cartridges When the display of the Sharp Color MFP shows the following alternating messages the print cartridge is low on ink and must be replaced Use the following replacement print cartridges which are available from your dealer or retailer Color Sharp FO 25CC Black Sharp FO 21BC Monitoring the ink level From th...

Page 18: ...er of the compartment using the CARTRIDGE key or the Color MFP Printer Manager Moving the cartridge by hand may damage the machine Note Do not replace a print cartridge when there are print jobs waiting to be printed Changing a cartridge with the CARTRIDGE key 1 Press the CARTRIDGE key Important When you press the CARTRIDGE key the print cartridge moves to the center of the compartment It will dry...

Page 19: ...e 4 If the print cartridge just removed is still useable insert it into the cartridge holder on the back of the machine Push back on the cartridge until it snaps into place To prevent the used print cartridge from drying out be sure to store it in the cartridge holder on the back of the machine 2 Open the front cover of the Sharp Color MFP ...

Page 20: ... are installing a new print cartridge remove it from its packaging Gently remove the sticker and transparent tape covering the copper printhead 6 Insert the print cartridge into the cartridge carrier Do not touch the cop per colored area ...

Page 21: ... Using print cartridges 7 Push back on the cartridge until it snaps into place Note If the print cartridge moves loosely in the carrier it is not locked into place Repeat this step 8 Close the front cover ...

Page 22: ...rate properly The cartridge will return to its home position If you installed a new print cartridge the Sharp MFP will print a test page for printhead alignment If you installed an old print cartridge this completes the installa tion procedure In this example Line 13 comes closest to forming a straight line 10 If you installed a new print cartridge look at the test page and locate the line that co...

Page 23: ...e number 11 Press these keys on the Color MFP ALIGN CARTRIDGE The display will show START PRINT ENTER 00 30 15 Example The display will show CLEANNOZZLES 13 Press the STOP key to return to the time and date display Note If you have installed a color cartridge the display will show the following alternating messages COLOR CARTRIDGE USE BLACK FOR RX ...

Page 24: ...nterface and select Printer Manager on 2 From Printer Manager click the Cartridges tab 3 From the Cartridges tab click Install Cartridge The print cartridge moves to the center of the compartment It will dry out if left in this position so complete the replacement procedure promptly The Change Cartridge dialog box appears on your computer screen 4 Open the front cover of the Sharp Color MFP ...

Page 25: ...cartridge toward you until you hear a click Remove the cartridge 6 If the print cartridge just removed is still useable insert it into the cartridge holder on the back of the machine To prevent the used print cartridge from drying out be sure to store it in the cartridge holder ...

Page 26: ...u are installing a new print cartridge remove it from its packaging Gently remove the sticker and transparent tape covering the copper printhead Do not touch the copper colored area 8 Insert the print cartridge into the cartridge carrier ...

Page 27: ...t locked into place Repeat this step 10 Close the front cover 11 Choose the appropriate selection from the Change Cartridge dialog box depending on the type of cartridge you installed Note If you select the wrong button out of ink detection will not operate properly If you installed an old print cartridge this completes the installa tion procedure ...

Page 28: ...ing a perfectly straight line In this example Line 13 comes closest to forming a straight line 13 In the Align Cartridge dialog box click the up or down arrows to select the number of the straightest line Note If you have installed a color cartridge the display on the Sharp Color MFP will show the following alternating messages COLOR CARTRIDGE USE BLACK FOR RX 14 Click OK ...

Page 29: ...l keys on the Sharp Color MFP or Printer Manager on your com puter Checking alignment with the panel keys 1 Press these keys on the Sharp MFP ALIGN CARTRIDGE The display will show START PRINT ENTER 00 30 15 Current alignment setting example 15 2 Press the START key The Sharp Color MFP will begin printing a test sheet ...

Page 30: ...traightest line on the test sheet In this example Line 13 comes closest to forming a straight line 4 If you need to change the alignment setting press these keys on the Sharp MFP ALIGN CARTRIDGE The display will show START PRINT ENTER 00 30 15 ...

Page 31: ... sheet If the number is less than 10 enter a 0 before the number Example The display will show CLEANNOZZLES 6 Press the STOP key to return to the time and date display Aligning the printhead from Printer Manager 1 From Printer Manager click the Cartridge tab 2 Click the Align Cartridge button ...

Page 32: ... the Align Cartridge dialog box click the up or down arrows to select the number of the straightest line 5 Click OK Note If you print a test page from the General tab of the Color MFP Properties sheets the bottom line of the page may not print completely This is normal and does not indicate that anything is wrong with the Color MFP We recommend that you print a test page from the Printer Manager o...

Page 33: ...se printing speed Note The following procedure is only for changing the print quality of faxes and copies To change the print quality for print jobs from your computer see Selecting Print Quality in Chapter 4 1 Press these keys on the Sharp Color MFP The display will show B W PRINT QLTY 2 Press 1 for normal or 2 for draft The display will show COPY RATIO 3 Press the STOP key to return to the date ...

Page 34: ...ave the cartridge exposed for an extended period Avoid refilling print cartridges Refilling empty print cartridges invalidates your warranty Incompatible inks can cause damage to the printhead or to the printer For best results use Sharp supplies with the printer Store the print cartridge in the same environment as the printer The Sharp FO 25CC color cartridge is capable of printing approximately ...

Page 35: ... print nozzles using either the panel keys on the Sharp Color MFP or Printer Manager on your computer Cleaning the print nozzles with the panel keys 1 Make sure there is paper in the paper tray 2 Press these keys on the Color MFP CLEANNOZZLES The display will show PRESS START KEY 3 Press the START key The Sharp Color MFP will clean the print nozzles and print a test pattern for you to check the re...

Page 36: ...n the paper tray 2 From Printer Manager click the Cartridges tab 3 Click the Clean Print Nozzles button The Sharp Color MFP will clean the print nozzles and print a test pattern for you to check the result Checking the test pattern This example shows a test pattern of a black nozzle functioning correctly ...

Page 37: ...nozzles are clean If the print quality of both lines is not satisfactory after running the test three times continue with the following steps 1 Remove the print cartridge To remove the print cartridge first press the CARTRIDGE key on the Sharp Color MFP or click the Cartridges tab then the Install Cartridge button in Printer Manager 2 Reinstall the print cartridge If you removed the print cartridg...

Page 38: ...int nozzles only if you have already run the print nozzle test and the print quality is still not satisfactory Wiping the print nozzles removes dried ink from the nozzles To wipe the print nozzles 1 Remove the print cartridge from the printer To remove the print cartridge first press the CARTRIDGE key on the Sharp Color MFP or click the Cartridges tab then the Install Cartridge button in Printer M...

Page 39: ... If the cartridge holder has moved back to its home position press the CARTRIDGE key again or click Install Cartridge to move it to the center If you removed the print cartridge by pressing the CARTRIDGE key press 1 for OLD BLACK CART or 2 for OLD COLOR CART on the Sharp Color MFP If you removed the cartridge by clicking the Install Cartridge button in Printer Manager click Old Black Cartridge Ins...

Page 40: ...t cartridge To remove the print cartridge first press the CARTRIDGE key on the Sharp Color MFP or click the Cartridges tab then the Install Cartridge button in Printer Manager 2 Unplug the printer power cord This forces the print cartridge carrier to remain in the load position 3 Use a clean dry cloth to wipe the cartridge carrier contact inside the print compartment and the contact on the print c...

Page 41: ... in Step 5 press 1 for OLD BLACK CART or 2 for OLD COLOR CART on the Sharp Color MFP If you clicked the Install Cartridge button in Printer Manager in Step 5 click Old Black Cartridge Installed or Old Color Car tridge Installed The print cartridge will return to its home position 7 Repeat the nozzle test If the print quality has not improved after this cleaning process replace the print cartridge ...

Page 42: ...on settings 2 6 Contrast settings 2 7 Sending a Fax by Normal Dialling 2 8 Using the REDIAL key 2 9 Sending a Fax by Automatic Dialling 2 10 Storing fax and telephone numbers for Automatic Dialling 2 11 Clearing numbers 2 13 Making changes 2 13 Rapid Key Dialling 2 15 Speed Dialling 2 16 Direct Keypad Dialling 2 17 Using the HOLD SEARCH key 2 18 Automatic redialling 2 19 Volume Adjustment 2 20 Spe...

Page 43: ...pend on whether you load one page at a time or several pages at once Loading one page at a time Minimum size Maximum size Minimum weight Maximum weight Loading several pages at once Minimum size Maximum size Minimum weight Maximum weight 140 mm 148 mm 216 mm 1 m 52 g m 157 g m 14 lbs 52 g m 80 g m 140 mm 148 mm 297 mm 216 mm 2 2 ...

Page 44: ... and correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the minimum size carbon backed or easily smudged should be photocopied and the copy loaded in the feeder Documents Y...

Page 45: ...must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first The feeder will draw the leading edge of the document into the mac...

Page 46: ...panel Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Pull the release marked PANEL RELEASE up and open the operation panel 2 Remove the document 3 Close the operation panel making sure it clicks into place Click Loading the Document 2 5 ...

Page 47: ...fective for transmitting a document They are not effective for receiving a document Resolution settings STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TO...

Page 48: ...re times until the desired resolution and contrast settings appear in the display The first time you move through the list of resolution settings the contrast setting AUTO will appear next to each resolution setting The second time you move through the list the contrast setting DARK will appear STANDARD AUTO FINE AUTO SUPER FINE AUTO HALF TONE AUTO STANDARD DARK FINE DARK SUPER FINE DARK HALF TONE...

Page 49: ...ax If you pressed the SPEAKER key you must pick up the handset to talk Normal Dialling allows you to listen to the line and make sure the other fax machine is responding 1 Load the document s The display will show READY TO SEND or Set the resolution and or contrast if desired 2 Pick up the handset or press the SPEAKER key Listen for the dial tone 3 Dial the number of the receiving machine by press...

Page 50: ...ception tone press the START key Replace the handset if you used it When transmission is completed the fax will beep once Using the REDIAL key You can press the REDIAL key to redial the last number dialled To send a document proceed from Step 4 of Normal Dialling Note that the speaker will be automatically activated when you press the REDIAL Beep Facsimile reception tone This is a pronounced high ...

Page 51: ...in the Sharp Color MFP When you store a fax or telephone number you select a two digit Speed Dial number for it 99 Speed Dial numbers are available Speed Dial numbers 01 through 38 are for Rapid Key one touch Dialling Speed Dial numbers 39 through 99 are for dialling with the SPEED DIAL key SPEED DIAL key Rapid keys Attach each strip of Rapid Key labels as shown here When you store a number in a R...

Page 52: ...or voice number by pressing the number keys max of 32 digits including pauses Note A space cannot be entered If you make a mistake press the HOLD SEARCH key to move the cursor back to the mistake and then enter the correct number The new number will replace the old number If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause ...

Page 53: ...ple SHARP 7 7 7 7 7 4 4 4 2 2 7 7 7 7 7 7 7 Press the START key 8 Return to Step 3 to store another number or press STOP to exit If the number will be used for Rapid Key Dialling you can write the name on the appropriate Rapid Key label Step 3 or A 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 5 5 5 6 6 6 6 6 6 6 6 6 7 7 7 7 7 7 7 7 7 8 8 8 8 8 8 8 8 8 9 9 9 9 9 9 9 9 9 9 9 1 1...

Page 54: ...ss the START key 5 Return to Step 3 to clear another number or press STOP to exit Step 3 or Making changes To make changes in a number previously stored repeat the storing procedure Select the Speed Dial number for which you want to make changes in Step 3 and then change the number and or name when they appear in the display Steps 4 and 6 respectively Sending a Fax by Automatic Dialing 2 13 ...

Page 55: ...nd other programmed data in memory when the power is turned off Battery power is consumed primarily when the power is off With the power kept continuously off the life of the battery is about 5 years If the battery dies have your dealer or retailer replace it Do not try to replace it yourself Sending a Fax by Automatic Dialing 2 14 ...

Page 56: ...ress the Rapid Key corresponding to the desired Speed Dial number If the Speed Dial number is from 20 to 38 press the SHIFT key and then press the Rapid Key The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect press the STOP key The document will be automatically transmitted once the connection is made Exampl...

Page 57: ...ion and or contrast if desired 2 Press the SPEED DIAL key and then enter the two digits of the Speed Dial number by pressing the number keys To enter numbers 1 through 9 first enter 0 and then the number Example 3 Check the display If the name or number shown is correct press the START key If not press the STOP key and then repeat Step 2 Sending a Fax by Automatic Dialling 2 16 ...

Page 58: ... desired 2 Enter the number of the receiving machine by pressing the numeric keys If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row 3 Check the display If the number of the receiving machine shown is correct press the START key If it is not correct press the S...

Page 59: ... resolution and or contrast if desired 2 Press the HOLD SEARCH key 3 Enter the first letter of the stored name by pressing the appropriate number key the key which corresponds to the required letter one or more times until the letter appears in the display If the name begins with a special character or number press 1 If you don t remember the first letter go to Step 4 you will scroll through the l...

Page 60: ...o names numbers have been stored at all NO DATA will appear or 5 Press the START key The document will be automatically transmitted once the connection is made Automatic redialling If you use automatic dialling including Direct Keypad Dialling and the line is busy the machine will automatically redial the number Up to 2 redialling attempts will be made at intervals of 5 minutes To stop automatic r...

Page 61: ...ing the UP and DOWN keys on the operation panel DOWN key UP key Speaker 1 Press the SPEAKER key 2 Press the UP or DOWN key or Display SPEAKER HIGH SPEAKER MIDDLE SPEAKER LOW 3 When the display shows the desired volume level press the SPEAKER key to turn off the speaker 2 20 ...

Page 62: ... RINGER OFF OK press the START key Silent ring fax detection system You can also set your fax machine to receive faxes silently but ring to alert you to a voice call To do so set the ringer volume to OFF and set the reception mode to TEL FAX When a voice call comes in a special ringer on the fax will ring Note that extension telephones will not ring Note During intial ringing before the fax picks ...

Page 63: ...ion mode 3 2 Selecting the receiving unit 3 3 Using TEL FAX Mode 3 4 Using FAX Mode 3 5 Using ANS Mode 3 6 Using TEL Mode 3 7 Answering with the Sharp Color MFP s handset 3 7 Answering with an extension phone 3 8 Reception Ratio 3 9 Substitute Reception to Memory 3 10 3 1 ...

Page 64: ... is a voice call including manually dialled fax transmissions or an automatically dialled fax If it is a voice call the fax will make a special ringing sound to alert you to answer If it is an automatically dialled fax transmission reception will begin automatically ANS mode Select this mode when an answering machine is connected as explained in Connecting an Answering Machine in Chapter 7 and you...

Page 65: ... computer FAX Sharp MFP PC or If you select reception to your computer and the reception mode is set to TEL you must answer all calls by picking up the Sharp MFP s handset If you hear a fax tone through the handset when you answer the computer will automatically begin reception If you have selected reception to your computer and the reception mode is set to FAX or TEL FAX all calls will be answere...

Page 66: ... the call is a voice call or manually dialled fax it will make a ringing sound called pseudo ringing for 15 seconds to alert you to answer If you don t answer within this time your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire Comments Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing An extension...

Page 67: ... all calls on 2 rings and receive incoming faxes 2 rings Fax reception You can change the number of rings on which the machine answers calls by changing Option Setting 2 See Chapter 9 Option Settings If you pick up the handset before the machine answers you can talk to the other party and or receive a document as described in Using TEL mode FAX TEL ANS TEL FAX 3 5 ...

Page 68: ...ODE key until the arrow in the display points to ANS In ANS mode your fax will automatically receive voice and fax messages if you have connected an answering machine to the Sharp MFP See Chapter 7 for more details FAX TEL ANS TEL FAX 3 6 ...

Page 69: ...ndset when the machine rings 2 If you hear a fax tone wait until the display shows RECEIVING and then replace the handset Beep RECEIVING Note If you have set Option Setting 12 Fax signal receive to NO press the START key to begin reception 3 If the other party first talks and then wants to send a fax press the START key after speaking press your START key before the sender presses their Start key ...

Page 70: ... talks to you and then wants to send a fax press 5 and on the extension phone only on a tone dial phone Hang up Comments Your fax will not accept the signal to begin reception 5 if a document is loaded in its feeder If you have set Option Setting 12 to NO and hear a fax tone when you answer the extension phone you must press 5 and if you are on a tone dial phone or walk over to the fax pick up the...

Page 71: ...ting paper the remainder will be printed on a second page In this case the cut off point may occur in the middle of a line Note Automatic reduction may not be possible if the received document is too large contains too many fine graphics or images or is sent at high resolution In this case the remainder of the document will be printed on a second page 1 Press these keys The display will show RECEP...

Page 72: ...resolve the situation as soon as possible to allow normal fax reception and printing to continue Paper jam CAN T PRINT DATA PAPER JAM Printing is impossible due to a paper jam Clear the jam as described in Clearing Paper Jams in Chapter 12 and printing will begin automatically Print cartridge not installed or out of ink CAN T PRINT DATA OUT OF INK Install or replace the print cartridge as describe...

Page 73: ...cartridge is low on ink and should be replaced You can print the received document one page at a time by pressing the following keys Caution If the ink runs out while a page is being printed the remainder of the page will be lost A color cartridge is installed CAN T PRINT DATA COLOR CARTRIDGE CHANGE TO BLACK We recommend that you change to a black print cartridge to avoid the expense of using colo...

Page 74: ...e first page of the fax on the paper in the manual feeder by pressing the following keys Note If faxes received in memory are lost due to a power failure or other interruption of the power supply a CLEAR REPORT will be printed out when the power is restored This gives information about the faxes lost including the fax numbers of the transmitting machines if they are available Substitute Reception ...

Page 75: ...ge orientation 4 8 Choosing a paper size 4 9 Choosing manual specialty or automatic normal media 4 10 Increasing print speed 4 10 Preventing print from smearing 4 12 Printing copies 4 12 Printing in reverse page order last page first 4 13 Printing color pages before black 4 13 Printing black pages before color 4 14 Printing on Special Media Using the Manual Feeder 4 15 Removing media from the manu...

Page 76: ...rinting 4 23 Enabling DOS Printing to other printers 4 24 Printing a DOS fonts list 4 24 Adjusting the amount of ink used for each DOS print job 4 24 Printing Media Specifications 4 25 Paper types 4 25 Paper sizes 4 26 Envelope types 4 27 Transparency and glossy paper types 4 28 Label types 4 28 Recommended media 4 29 4 2 ...

Page 77: ...driver Color MFP Printer Manager Printer Manager lets you monitor and control the operation of the Sharp Color MFP Printer Manager includes five tabs Status Options Cartridges DOS Printing and About From these tabs you can Install and replace print cartridges Clean and align print cartridges View print job progress and print cartridge ink levels Cancel a print job Control how and when the Sharp Co...

Page 78: ...er and Document Quality tabs from the Sharp MFP Properties window Click Start Settings and then Printers Right click the Color MFP icon and select Properties in the sidebar menu In Windows 3 1 you can also access the tabs from the Control Panel Double click the Control Panel icon in the Main group then double click the Printers icon in the Control Panel Click Setup in the Printers dialog box and t...

Page 79: ...con 2 Double click the Printers icon The Printers dialog box appears 3 Double click Color MFP in the Installed Printers scroll box 4 Click Close to close the Printers dialog box 5 Close the Control Panel Window Running Printer Manager as an icon 1 From Printer Manager click the Options tab 2 Make sure Run Minimized is checked When you send a job to print Printer Manager will open as an icon instea...

Page 80: ...ent Printing a test page using the panel keys 1 Press these keys on the Color MFP The display will show TEST PRINT PRESS START KEY 2 Press the START key If the test page does not print see Test Page Does Not Print in Printing Problems in Chapter 12 Printing a test page from Printer Manager 1 From Printer Manager click the Status tab 2 Click the Print Test Page button If the test page does not prin...

Page 81: ...an application s File menu If you open the printer software from the Then changes you make are Windows 95 Start menu or Control Panel in Windows 3 1 Applied to all print jobs Print command in an application s File menu Applied to that print job only Printer Setup or equivalent command in an application s File menu Stored with the document Selecting print quality 1 Open the application s File menu ...

Page 82: ...y sheets appear 4 Click the Document Quality tab to open it 5 From the Paper Types area click the paper type you want to use Choosing portrait or landscape page orientation 1 Open the application s File menu 2 Choose Print or Printer Setup 3 Windows 3 1 In the Printer Setup dialog box click the Options button The Color MFP dialog box appears Windows 95 In the Printer Setup dialog box click the Pro...

Page 83: ...he Paper Size list box click the paper size you want To choose a Custom Paper size 1 Open the application s File menu 2 Choose Print or Printer Setup 3 Windows 3 1 In the Printer Setup dialog box click the Options button The Color MFP dialog box appears Windows 95 In the Printer Setup dialog box click The Properties button The Color MFP property sheets appear 4 Click the Paper tab to open it 5 Fro...

Page 84: ...asing print speed There are four procedures that increase the print speed Perform Procedure 1 and then send a job to print If the print speed is not satisfactory perform Procedure 2 and send the job again Continue performing these procedures and resending the job until print speed is satisfactory Performing these procedures may affect print quality Procedure 1 Use this procedure to free memory 1 C...

Page 85: ...Make sure the Dry Time Delay setting on the Document Quality tab is disabled Procedure 4 Use this procedure to change the Document Print option to Color Sort 1 Open the application s File menu 2 Choose Print or Printer Setup 3 Windows 3 1 In the Printer Setup dialog box click the Options button The Color MFP dialog box appears Windows 95 In the Printer Setup dialog box click The Properties button ...

Page 86: ...other page Printing copies 1 Open the application s File menu 2 Choose Print or Printer Setup 3 Windows 3 1 In the Printer Setup dialog box click the Options button The Color MFP dialog box appears Windows 95 In the Printer Setup dialog box click The Properties button The Color MFP property sheets appear 4 Click the Paper tab to open it 5 In the Copies section enter the number of copies you wish t...

Page 87: ... Paper tab to open it 5 On the Paper tab click the Reverse Page Order option Printing color pages before black To reduce the number of times you switch between color and black print cartridges during a mixed print job 1 Make sure you have the color cartridge installed 2 Open the application s File menu 3 Choose Print or Printer Setup 4 Windows 3 1 In the Printer Setup dialog box click the Options ...

Page 88: ...artridge installed 2 Open the application s File menu 3 Choose Print or Printer Setup 4 Windows 3 1 In the Printer Setup dialog box click the Options button Windows 95 In the Printer Setup dialog box click The Properties button 5 Click the Document Quality tab to open it 6 From the Document Print section click Color Sort 7 Send the print job 8 When the printer software prompts you remove the black...

Page 89: ...edia can be loaded at a time in the manual feeder 1 Flip up the document tray 2 Insert one sheet of media into the manual feeder print side up so that the right edge of the media is against the right guide Push the media in until the feeder draws the leading edge in slightly Insert envelopes lengthwise so that the return address is in the upper right hand corner The display will show CHECK MAN FEE...

Page 90: ...rom the application s File menu choose Print or Printer Setup 5 Windows 3 1 In the Printer Setup dialog box click the Options button The Color MFP dialog box appears Windows 95 In the Printer Setup dialog box click the Properties button The Color MFP property sheets appear 6 Click the Paper tab to open it Printing on Special Media 4 16 ...

Page 91: ...lect the paper type 11 Click OK 12 Send the job to print Note Faint horizontal lines may appear on some types of envelopes Removing media from the manual sheet feeder If you need to remove a sheet of media from the manual sheet feeder press the PRINTER key The media will feed out automatically Printing on Special Media 4 17 ...

Page 92: ...Printing on banner paper To print on banner paper use the manual feeder 1 Place the stack of banner paper behind your Sharp Color MFP 2 Flip up the document tray Printing on Special Media 4 18 ...

Page 93: ...up and the right edge of the paper should be against the right guide Push the paper in until the feeder draws the leading edge in slightly The display will show CHECK MAN FEEDER USE AUTO FOR RX 4 Adjust the paper guide to match the width of the banner paper 5 Flip the original document output support back down Printing on Special Media 4 19 ...

Page 94: ... the Printer Setup dialog box click the Properties button The Color MFP property sheets appear 8 Click the Paper tab to open it 9 From the Paper Source box select Manual Specialty Media 10 From the Paper Size scroll box select Banner Ltr or Banner A4 depending on the size of banner paper letter or A4 you are using 11 Click OK 12 Send the job to print Printing on Special Media 4 20 ...

Page 95: ... other Printers is not checked 3 Make sure you are in Windows not native DOS 4 Windows 3 1 Double click the MS DOS icon located in the Main group of Windows Program Manager Windows 95 Click the Start button point to Programs and then click MS DOS Prompt 5 Start your application from the MS DOS prompt 6 Install the HP DeskJet 500C as the current printer in the DOS applica tion from which you are pr...

Page 96: ...e HP DeskJet 500C as the current printer in the DOS applica tion from which you are printing Some applications offer a color or black mono version of the HP DeskJet 500C driver Choose the black mono version if you are printing in black only Choose the color version if you are printing in color and black If your application does not offer the HP DeskJet 500C printer driver install the DeskJet 500 p...

Page 97: ...job to the printer port The Print command causes printing delays Changing print settings for DOS applications If possible use options in your DOS application to change printer settings Use the steps below only if you want to change a printer setting that does not exist in your DOS application 1 From Printer Manager click the DOS Printing tab 2 Change settings as needed Enabling Sharp MFP DOS print...

Page 98: ... Enable DOS Printing to other Printers is selected Printing a DOS fonts list 1 From Printer Manager click the DOS Printing tab 2 Click the Print Fonts button Adjusting the amount of ink used for each DOS print job 1 From Printer Manager click the DOS Printing tab 2 In the Print Quality setting click the appropriate Ink Saver option Printing From DOS Applications 4 24 ...

Page 99: ...ed bond paper Because all paper varies in physical characteristics you can receive mixed results from different packages of paper even though the packages contain the same type of paper If you encounter undesirable results try the other side of the paper a different type or another package of the same kind of paper Do not use the following types of paper with the printer Erasable bond paper Synthe...

Page 100: ... g sqm Thickness 0 1 to 0 178 mm Paper sizes The Paper Size list in the printer driver includes these settings Letter 8 5 x 11 0 in A4 210 x 297 mm Legal 8 5 x 14 0 in B5 JIS 182 x 257 mm Executive 7 25 x 10 5 in A5 148 x 210 mm A6 105 x 148 mm Index card 3 0 x 5 0 in Postcard 4 0 x 6 0 in Envelope 6 3 4 6 3 4 x 3 5 8 in Envelope 9 3 7 8 x 8 7 8 in Envelope 10 4 1 8 x 9 1 2 in Envelope DL 110 x 22...

Page 101: ... and height of the paper The actual printable area is slightly less than the dimensions you enter Note Card stock must be loaded as envelopes Envelope types Load envelopes in the manual feeder The acceptable dimensions for envelopes loaded in the manual feeder are Length 127 to 432 mm Width 76 2 to 203 mm Weight 76 to 90 g sqm Thickness 0 178 to 0 635 mm Do not use the following types of envelopes...

Page 102: ...or humid environments Transparencies and glossy paper take time to dry Be careful not to touch the printed surface until the ink is dry Use the manual feeder to print on transparencies or glossy paper Note that only one sheet can be loaded at a time Label types The printer supports letter and A4 size label sheets Use the manual feeder to print on labels For best results labels used in the printer ...

Page 103: ...lts use paper that is specially treated for inkjet printing such as a high resolution coated paper When printing on transparencies or other special media be sure to use media that is intended for inkjet printing Printing Media Specifications 4 29 ...

Page 104: ...Making Copies Making Copies 5 2 Changing the preset copy settings 5 6 Copy Cut off 5 8 5 1 ...

Page 105: ... you are copying onto a transparency or paper different from the paper in the paper tray flip up the document tray and insert the transparency or paper into the manual paper feeder Push the media in until the feeder draws the leading edge in slightly The display will show CHECK MAN FEEDER USE AUTO FOR RX 2 Load the document s face down Maximum of 20 pages The display will show READY TO SEND Import...

Page 106: ...to override the copy ratio or print quality setting Select MANU if you have loaded a transparency in the manual sheet feeder PRESET MANU or The display will show ENTER 01 99 01 5 If you are making one copy per original press the START key If you are making multiple copies per original enter the number of copies per original if the number is less than 10 enter a 0 before the number If you selected ...

Page 107: ...he display will show SET COPY RATIO 7 Set the amount of reduction or enlargement by entering a number from 1 to 6 as shown below or press the START key to automatically select 100 1 AUTO automatic size adjustment to match the size of the media 2 50 3 75 4 100 no reduction or enlargement 5 120 6 150 The display will show SET MEDIA TYPE Example 75 Making Copies 5 4 ...

Page 108: ...the manual feeder Example Coated paper The display will show SET COPY QUALITY 9 Select the copy print quality Press 1 for NORMAL or 2 for DRAFT The display will show SET RESOLUTION 10 If desired press the RESOLUTION key to adjust the resolution and or contrast the default settings are FINE and AUTO Note Resolution settings are FINE and HALF TONE 11 Press the START key to begin copying NORMAL DRAFT...

Page 109: ...hich was being scanned when the memory became full Changing the preset copy ratio setting If desired you can change the preset copy ratio setting this is the ratio setting used when you select PRESET at the beginning of a copy operation The initial setting is 100 1 Press these keys The display will show COPY RATIO 2 Press 1 to select AUTO automatic size adjustment to match the size of the media or...

Page 110: ...e The intial setting is YES cut off the remainder To change the setting follow the steps below 1 Press these keys The display will show COPY CUT OFF 2 Press 1 to set copy cut off to YES the remaining part of the document will not be printed or 2 to set copy cut off to NO the remaining part will be printed on a second page or 3 Press the STOP key to return to the date and time display YES NO Making...

Page 111: ...Printing by Infrared Transfer Printing by Infrared Transfer 6 2 Printing from a ZR 3000 3500 Zaurus 6 2 Printing from a notebook computer 6 4 6 1 ...

Page 112: ...The Color MFP supports IrDA Version 1 The Sharp Color MFP s infrared port can also be used to transfer files from a notebook computer or images from a digital camera to the computer connected to the Sharp Color MFP For information on these procedures see IR Transfer in Part II Printing from a ZR 3000 3500 Zaurus 1 On the Sharp Color MFP set Option Setting 19 IR SELECTION to ZAURUS PRINT Press thes...

Page 113: ...ND key on the keyboard 30 50 cm max 4 In the Printer Emulation pop up menu select Other International if you are printing regular text or LaserJet II if you are printing handwriting 5 Select Wireless for the Printer Path and select IrDA for the IR protocol 6 When you have completed the settings touch OK The IR IN USE light on the Sharp Color MFP will blink during transmission When transmission is ...

Page 114: ...all the Sharp Color MFP printer 1 Place your notebook computer so that its infrared port directly faces the Sharp MFP s infrared port at a distance of no more than 20 inches 50 cm Your notebook computer should be turned on and the Sharp MFP plugged in Avoid direct sunlight or other strong light sources 30 50 cm max 2 In the desktop of your notebook computer open Control Panel click Start Settings ...

Page 115: ...f and click OK 8 The Install From Disk box appears Click OK 9 The Add Printer Wizard dialog box appears Click Next 10 Add Printer Wizard will ask you to select a port for the printer Select your logical infrared COM port This is the COM port that appears in Providing application support on COM and LPT in the Options tab of Infrared Monitor This is usually COM4 Do not select the COM port indicated ...

Page 116: ...of the line on the test page that comes closest to forming a perfectly straight line Click OK This step is necessary even if the cartridge in the Color MFP has already been aligned 16 The Select Component to Install window appears If you want to be able to transfer files by infrared between your notebook computer and the computer attached to the Sharp MFP select Sharp Remote File Transfer Applicat...

Page 117: ... these keys The display will show OPTION SETTING Press the key IR SELECTION Press 1 PC PRINT FINE PRIORITY Press the STOP key 2 Place the computer so that its infrared port directly faces the Sharp MFP s infrared port at a distance of no more than 20 inches 50 cm Avoid direct sunlight or other strong light sources 30 50 cm max Ir port Printing by Infrared Transfer 6 7 ...

Page 118: ... completed the Color MFP will begin printing Comments If you are using a different type of cartridge color or black than that selected in Printer Manager in your notebook computer check the cartridge image on the Status tab to see whether the black or color cartridge is selected you must change the Printer Manager cartridge selection To change the selection click the Cartridges tab the Install Car...

Page 119: ...ing Machine Making Voice Calls 7 2 Using the HOLD SEARCH key 7 3 Redial 7 3 Hold 7 3 Connecting an Answering Machine 7 4 Changing the outgoing message 7 5 Activating the answering machine connection 7 6 How answering machine mode operates 7 6 7 1 ...

Page 120: ...e number with the numeric keys Rapid Key Dialling Press the appropriate Rapid Key if the Rapid Key number is from 20 to 38 press the SHIFT key first Speed Dialling Press the SPEED DIAL key and enter the 2 digit Speed Dial number with the numeric keys 3 Speak with the other party when they answer If you pressed the SPEAKER key pick up the handset to talk Note While the handset of the Sharp Color MF...

Page 121: ...d can be redialled by pressing the REDIAL key it is not necessary to pick up the handset or press the SPEAKER key When the other party answers pick up the handset to talk Hold You can put the other party on hold during a conversation by pressing the HOLD SEARCH key When this is done they cannot hear you You can put the handset back in the cradle without breaking the connection When you are ready t...

Page 122: ... receive both voice messages and faxes when you are out 1 Remove the seal covering the TEL SET socket 2 Connect the answering machine s telephone line socket to the TEL SET socket If desired you can connect an extension phone to your answering machine s extension phone socket To answering machine s telephone line socket TEL LIN E TEL SET 7 4 ...

Page 123: ...rt key For example your message might go as follows Hello You ve reached the ABC company No one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax Thank you for calling Comments It is advisable to keep the length of the message under 10 seconds If it is too long you may have difficulty receiving faxes sent by automatic dia...

Page 124: ... will answer by the fourth ring How answering machine mode operates Whilst you are out all of your incoming calls will be answered by the answering machine and its outgoing message will play Voice callers can leave a message During this time the Sharp Color MFP will quietly monitor the line If the Sharp Color MFP detects a fax tone or a duration of silence greater than four seconds it will take ov...

Page 125: ...Numbering 8 11 Blocking Reception of Unwanted Faxes 8 13 Sending Documents From Memory 8 15 If the memory becomes full 8 17 Polling Requesting a Fax Transmission 8 18 Requesting transmission 8 18 Being polled polling standby 8 19 Polling security 8 19 Storing and clearing fax numbers for polling permission 8 20 Timer Operations 8 21 Setting a timer operation 8 21 To cancel an operation 8 23 8 1 ...

Page 126: ...eption after the number of rings set with Option Setting 2 the factory setting is 2 rings When your voice number is dialled the fax machine will signal the call with the normal ringing sound to let you know that you must answer personally The factory setting is NO If set to YES both Australian Fax Duet and New Zealand FaxAbility Distinctive Ring are supported Important The distinctive ring functio...

Page 127: ... Press 1 YES to turn on distinctive ring or 2 NO to turn it off The display will show FAX SIGNAL RX 4 Press the STOP key 5 Set the reception mode to FAX YES NO or FAX TEL ANS TEL FAX Distinctive Ring 8 3 ...

Page 128: ... use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines 1 Load the document s The display will show READY TO SEND 2 Press the MEMORY key and then 2 3 Dial the receiving machines by using one or both of the following methods a maximum of 20 stations can be selected Enter one or more Speed Dial numbers by pressing the numeric keys Press one or more Rapid Keys 4 Press the ...

Page 129: ...ion error code If so send the document to those locations again Broadcasting using a Group Key If the fax machines to which you want to broadcast have all been programmed into one Group Key you can perform the broadcasting operation using the following simplified procedure 1 Load the document s Set the resolution and or contrast if desired 2 Press the appropriate Group Key Transmission will begin ...

Page 130: ...as both a Group Key and a Rapid Key Up to 20 fax numbers can be stored in one Group Key Only Speed Dial numbers can be stored in a Group Key Full numbers cannot be stored 1 Press these keys The display will show GROUP ENTRY MODE 2 Press 1 to program a Group Key or 2 to clear a Group Key 3 Press a Group Key one of Rapid Keys 16 G1 through 19 G4 to select it If you are clearing the key go to Step 5 ...

Page 131: ...5 Press the START key 6 Return to Step 3 to program or clear another Group Key or press STOP to exit Step 3 or Broadcasting 8 7 ...

Page 132: ...mber with the name programmed Your name and number must be programmed as described in the Setup Guide You can select a message Follow the steps below to turn on the cover sheet function Once the cover sheet function is turned on cover sheets will be included with all tranmissions until you turn it off 1 Press these keys The display will show OPTION SETTING 2 Press these keys The display will show ...

Page 133: ...tional When the cover sheet function is turned on you can also select a message which will appear as a header at the top of the cover sheet Note that the message selection is only effective for one transmission 1 Load the document s The document must be loaded before a message can be selected The cover sheet function must be turned on 2 Press these keys The display will show COVER SHEET HEAD Cover...

Page 134: ...om 1 to 4 1 URGENT 2 IMPORTANT 3 CONFIDENTIAL 4 PLS DISTRIBUTE Example 4 Dial the receiving machine and transmit the document Note To cancel a cover sheet header setting press the STOP key or remove the document from the feeder Cover Sheet 8 10 ...

Page 135: ...This allows the receiver to check for missing pages 1 Load the document s The document must be loaded before batch page numbering can be set 2 Press these keys The display will show PAGE COUNTER SET 3 Enter the total number of pages 01 to 99 by pressing the number keys If you are sending a cover sheet do not include it in the total number of pages the number will be adjusted automatically Example ...

Page 136: ...he STOP key If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report if it has been set to print out Batch Page Numbering 8 12 ...

Page 137: ...entered in the Anti Junk Number List To clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as described in Chapter 10 1 Press the keys shown at right STORE JUNK FAX will appear in the display 2 Press 1 to store a number in the Anti Junk Number List or 2 to clear a number from th...

Page 138: ...nter the full number you want to block max of 20 digits Example 5 Press the START key 6 Return to Step 3 to enter or clear another number or press STOP to exit Step 3 or Blocking Reception of Unwanted Faxes 8 14 ...

Page 139: ...aiting to pick up the original document and frees the feeder for other operations After transmission the document will be cleared from memory Only one memory transmission can be set at a time The amount of memory currently occupied appears as a percentage in the display while the document is being scanned 1 Load the document s The display will show READY TO SEND Set the resolution and or contrast ...

Page 140: ...Enter a full telephone number by pressing the number keys 4 Press the START key if you entered a Speed Dial number or a full number The document will be scanned and stored in memory Your fax will then dial the receiving machine and transmit the document redialling will be done automatically if necessary 01 20 Example Sending Documents From Memory 8 16 ...

Page 141: ...ages which have been stored up to that point in memory The remaining pages will be ejected from the feeder After transmission the memory will be cleared and you can transmit the remaining pages You will also need to transmit the page which was being scanned when the memory filled up Press the STOP key if you want to cancel the entire transmission Sending Documents From Memory 8 17 ...

Page 142: ...n Settings Note that when Rapid Key 15 POLL is set as a polling key it cannot be used for Rapid Key Dialling Requesting transmission Note Rapid Dial Keys cannot be used for polling To dial a Rapid Dial location press the SPEED DIAL key and then enter the 2 digit number corresponding to the Rapid Key 1 Dial the fax machine you want to poll using one of the following methods Pick up the handset or p...

Page 143: ...e place when the fax number of the polling fax machine has been entered in your machine s list of permitted fax numbers called passcode numbers The number of the polling fax must also be correctly programmed into itself for identification To use Polling Security follow the steps below to turn the function on and then enter permitted numbers as shown on the following page 1 Press the keys shown at ...

Page 144: ...ay 3 Press 1 to store a number or 2 to clear a number or 4 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax number you will store in the next step Clearing Enter the number which identifies the fax number you want to clear and go to Step 6 Example 5 Enter the fax number max of 20 digits Example 6 Press the START key 7 Return to Step 4 to enter or clear another number or ...

Page 145: ...n to take advantage of off peak telephone rates without having to be there when the operation is performed Note Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation 1 Press the keys shown at right TIMER MODE will appear in the display 2 Press to set a transmission operation SEND MODE or to set a polling operation POLLING MODE or 3 Press 1 to select SET 4 Ent...

Page 146: ... key 7 Enter the Speed Dial number of the receiving fax machine If this is a polling operation go to Step 10 Example 8 Press the START key 9 Adjust the resolution and or contrast if desired skip to the next step if you don t want to change settings 10 Press the START key and then the STOP key If this is a transmission operation load the document in the feeder sometime before the specified time of ...

Page 147: ...been set follow the steps below 1 Press the keys shown at right TIMER MODE will appear in the display 2 Press to cancel a transmission operation or to cancel a polling operation or 3 Press 2 to select CLEAR 4 Press the START key and then the STOP key Timer Operations 8 23 ...

Page 148: ...or each option below First press FUNCTION and 4 then press or to scroll through the options or Setting 1 FINE RESOLUTION PRIORITY This option sets the default resolution the resolution used if a setting is not made with the RESOLUTION key for transmitting documents Press 1 YES to set the default resolution to FINE or 2 NO to set it to STANDARD Initial setting 2 Display will show FINE PRIORITY YES ...

Page 149: ...rom 2 to 4 Initial setting 4 Press until display shows NUMBER OF RINGS Enter a number from 2 to 4 4 RINGS TEL ANS Setting 3 4 RINGS TEL ANSWER Press 1 YES to have the machine answer a call after 4 rings when it is in TEL reception mode Press 2 NO to turn the function off Initial setting 2 Press until display shows 4 RINGS TEL ANS YES NO or TEL FAX REMOTE Option Settings 9 2 ...

Page 150: ... 5 Press until display shows TEL FAX REMOTE Enter a number from 0 to 9 REMOTE RECEPTION Setting 6 REMOTE RECEPTION SELECT If you don t intend to use the above TEL FAX REMOTE NUMBER you can turn detection of the number off This will ensure that the fax never mistakenly attempts to begin reception if it detects a signal similar to the TEL FAX REMOTE NUMBER while you are talking on an extension phone...

Page 151: ...n 4 NEVER PRINT A report will never be printed 5 ERROR ONLY A report will be printed only after an error occurs Initial setting 5 Press until display shows TRANSACTION PRINT Enter a number from 1 to 5 DIAL MODE Setting 8 DIAL MODE This sets the mode of dialling Press 1 if you are on a tone dial line or 2 if you are on a pulse dial line Initial setting 1 Press until display shows DIAL MODE TONE PUL...

Page 152: ...UIET DETECT TIME When an answering machine is connected to the fax the fax will take over the line and begin reception if it detects a certain duration of silence after the answering machine answers a call This sets the duration of silence in seconds Enter a number from 01 to 10 or enter 00 to turn off the function Initial setting 04 Press until display shows QUIET DETECT TM Enter a number from 00...

Page 153: ...ss 2 to turn the function off This setting is described in more detail in Distinctive Ring in Chapter 7 Initial setting 2 Press until display shows DISTINCTIVE RING YES NO or FAX SIGNAL RX Setting 13 FAX SIGNAL RECEIVE Your fax is will automatically begin reception if you hear a high pitched fax tone after answering a call If you use a computer fax modem on the same line you must turn this functio...

Page 154: ... if you want to use Rapid Key 15 POLL as a polling key Press 2 if you want to use it as a regular Rapid Key Initial setting 2 Press until display shows POLLING YES NO or COVER SHEET Setting 16 AUTO COVER SHEET Press 1 YES to have the fax automatically generate a cover sheet and send it as the last page of each transmission Press 2 NO to turn the function off Initial setting 2 Press until display s...

Page 155: ... setting 2 Press until display shows AUTO PRINT OUT YES NO or ECM MODE Setting 18 ERROR CORRECTION MODE ECM Press 1 YES to have any distortions in a transmission due to noise on the telephone line be corrected before print out at the receiving end This is only effective when the other machine has ECM as well Press 2 NO to turn the function off Initial setting 1 Press until display shows ECM MODE Y...

Page 156: ...infrared transfer 2 ZAURUS PRINT Select this setting when you want to send a print job from a Zaurus to the Sharp Color MFP by infrared transfer 3 FILE TRANSFER Select this setting when you want to move or copy a file between a laptop computer and the computer connected to the Sharp Color MFP 4 DG CAMERA Select this setting when you want to transfer a picture from a digital camera to the computer ...

Page 157: ...rts and Lists 10 2 Printing a list 10 2 Activity Report 10 2 Timer List 10 4 Telephone Number List 10 4 Passcode List 10 5 Option Setting List 10 5 Anti Junk Number List 10 6 Group List 10 6 Print Setup List 10 7 Transaction Report 10 7 10 1 ...

Page 158: ...s The display will show LISTING MODE 2 Press the key or the key until the desired list appears in the display or 3 Press the START key Activity Report This report shows information on your most recently performed send and receive operations a combined maximum of 30 operations can appear The report is divided into two parts the TRANSMISSIONS ACTIVITY REPORT which shows information on transmissions ...

Page 159: ...e involved in the transaction In the case of a transmission the number dialledappears Inthe caseofareception theprogrammed ID of the sending machine appears If this machine does not have an ID function the communication mode will appear for example G3 PAGES Number of pages transmitted or received NOTE OK Transmission reception was normal P FAIL A power failure occurred If you have power and the pr...

Page 160: ...ransmission using a function which your fax does not have If you were attempting to fax make sure a document is in the feeder If you were receiving contact the faxing party to see how they are trying to send to you Timer List This list shows the timer operations which are currently set Telephone Number List This list shows the fax and voice numbers which have been stored for automatic dialling Pri...

Page 161: ...rity your name and fax telephone number as entered in the machine and a sample of the header printed at the top of every page you transmit HEADER PRINT Option Setting List This list shows the current status of the option settings Printing Reports and Lists 10 5 ...

Page 162: ...Anti Junk Number List This list shows the numbers that are blocked by the Anti Junk function Group List This list shows the fax numbers stored in each Group Key Printing Reports and Lists 10 6 ...

Page 163: ...actory to print out the report only when an error occurs If desired you can change the setting to have it printed out under a variety of other conditions This is done by changing Option Setting 6 Transaction Print Select as described in Chapter 9 The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explanation of the headings The T...

Page 164: ...a soft cloth Make sure that all dirt and stains such as correcting fluid are removed as dirt and stains will cause vertical lines on transmitted images and copies Adhesive cellophane tape is useful for removal of debris from the rollers White roller Document rollers Scanning glass The housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner ...

Page 165: ...k marks on your printed documents 1 Remove the print cartridge To remove the print cartridge first press the CARTRIDGE key on the Sharp Color MFP or click the Cartridges tab then the Install Cartridge button in Printer Manager 2 Unplug the Color MFP power cord This forces the print cartridge carrier to remain in the load position 3 Use a clean dry cloth to wipe the deflector plate on the print car...

Page 166: ... the print cartridge and close the front cover If you pressed the CARTRIDGE key in Step 5 press the START key and then 1 for OLD BLACK CART or 2 for OLD COLOR CART on the Sharp Color MFP If you clicked the Install Cartridge button in Printer Manager in Step 5 click Old Black Cartridge Installed or Old Color Cartridge Installed The print cartridge will return to its home position Maintenance 11 3 ...

Page 167: ...ing problems 12 6 General problems 12 7 Messages and Signals 12 8 Messages in the display of the Sharp MFP 12 8 Audible signals 12 11 Printing Problems 12 12 Error messages in the Color MFP Control program 12 12 General printing problems 12 14 Poor print quality 12 18 Clearing Paper Jams 12 22 Clearing a jammed document 12 22 Clearing jammed printing paper 12 23 12 1 ...

Page 168: ...t to ANS Make sure your Sharp MFP s TEL LINE socket is connected to the wall socket Make sure your Sharp MFP s TEL SET socket is connected to your answering machine s telephone line socket not the answering machine s extension phone socket Make sure your answering machine s outgoing message is under 10 seconds Make sure that Option Setting 9 Quiet Detect Time is set to three or four seconds see Ch...

Page 169: ...the connection The cord from the TEL LINE socket to the wall socket should be no longer than two meters Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting your Sharp MFP to a different telephone line If the problem still occurs your Shar...

Page 170: ...line See Option Setting 7 in Chapter 9 The power is on but no transmission takes place Make sure that the receiving machine has fax paper Make sure that the telephone line cord is plugged into the TEL LINE socket and not the TEL SET socket If the receiving machine is in manual mode with no attendant reception will not be possible If the receiving machine is not a Sharp model make sure it is G3 com...

Page 171: ...at the other end Noise on the telephone line may cause distortion Try sending the document again Make a copy of the document on the Sharp MFP If the copy is also distorted your Sharp MFP may need service Problems and Solutions 12 5 ...

Page 172: ...lay for error messages If a document is loaded in the document feeder READY TO SEND will appear Remove the document to allow any error messages to appear The printing paper does not come out The printing paper may be jammed See Clearing jammed printing paper in this chapter The printing paper comes out blank when you try to receive a document Make sure that the document is loaded properly in the f...

Page 173: ... if the reception mode is set to ANS To prevent interruption on a touch tone extension phone press any three keys on the extension phone after answering Note Do not enter the code to activate fax reception No reception occurs when polling is attempted Make sure you have not run out of paper Make sure the transmitting machine is in automatic reception mode If the transmitting machine has polling se...

Page 174: ...not possible or not recommended the additional message that appears will indicate the problem The fax will print out automatically when the problem is resolved For more information see Substitute Reception to Memory in Chapter 3 CHECK MAN FEEDER USE AUTO FOR RX Media has been loaded in the manual sheet feeder To allow normal reception of faxes promptly use the media in the sheet feeder or press th...

Page 175: ...dset or attempt transmission at this time as this will interrupt the conversation on the extension phone LOW INK CHANGE CARTRIDGE The print cartridge is running low on ink Replace it as described in Changing Print Cartridges in Chapter 1 MEMORY IS FULL The memory is full This may occur during fax reception if too much data is received before the pages can be printed out If faxes have been received...

Page 176: ...mistakenly set the cartridge type to black after installing a color cartridge To correct the setting press the CARTRIDGE key and then 2 OLD COLOR or 4 NEW COLOR OUT OF PAPER You are out of printing paper or the paper release plate is open Load paper as described in Loading Printing Paper in Chapter 13 PAPER JAMMED The printing paper is jammed See the following section Clearing Paper Jams After cle...

Page 177: ...til the procedure is completed TOTAL PAGE S 01 Number of pages transmitted received or copied WRONG IR SETTING This appears if the Option Setting IR SELECTION is incorrect when an infrared transfer operation is attemped Press the FUNCTION key 4 and to go to IR SELECTION and enter the correct setting Audible signals Continuous tone 3 seconds Indicates the end of transmission reception or copying In...

Page 178: ...y files are open in the same application Follow the instructions for increasing print speed see Increasing Print Speed in Chapter 4 These instructions reduce the amount of memory needed to print Consider purchasing more memory for your personal computer In Windows 3 1 or 3 11 consider increasing the virtual memory to a larger value Out of Paper Load paper If you have paper and this message appears...

Page 179: ...er of the Sharp Color MFP 2 Clear any paper or other objects from the paper path 3 Make sure the print cartridge is completely snapped into the cartridge carrier If not push back on the cartridge until it snaps into place 4 Press the PRINTER button on the Color MFP Printing problems 12 13 ...

Page 180: ...nd The DOS Print command causes printing delays Here is an example of the correct DOS Copy command copy filename lptn b In the above example copy is the DOS copy command filename is the name of the print file lptn is the port where your printer is connected For example lpt1 or lpt2 b instructs the computer to send the data in binary form DOS print job does not print Check the following items Make ...

Page 181: ... sure the Color MFP is set as your default printer driver Old document prints with different fonts When you print a document formatted for a different printer Windows may substitute different fonts Line breaks and page breaks may change also Use the software application that created the document to fix these problems then save your changes for the next time you print Printer pauses frequently duri...

Page 182: ...ge See Printing a Test Page in Chapter 4 If the test page prints the printer is functioning properly Check your application If you are trying to print from a DOS based application the prob lem could be with your DOS settings Check your DOS printer port settings driver and your application settings Sharp Color MFP prints very slowly Try the following if your printer is printing slowly See Increasin...

Page 183: ... in your application may override settings in the printer software Make all printer setting changes in your application if possible Use the printer driver to change a setting only if your application does not have that setting Test page does not print Try the following if the test page does not print Make sure The power cord is completely plugged in Try unplugging it then plugging it back in The p...

Page 184: ...dge To view the ink level check the print cartridge image shown in the Cartridge tab Remove and reinstall the print cartridge Clean the print cartridge nozzles See Cleaning the print nozzles in Chapter 1 If printing on transparencies try changing the fill pattern in your application software General print quality problems The print cartridge may be out of ink or low on ink If the Ink Low message h...

Page 185: ...ents have these minimum margin settings Left and Right Margins Left and right margin settings must be at least 6 35 mm each for all paper sizes except A4 For A4 size paper left and right margin settings must be at least 3 37 mm each Bottom Margin The bottom margin setting for all paper sizes must be 12 7 mm For best printing results use at least 16mm Top Margin The top margin setting must be at le...

Page 186: ...d in the printer See Choosing a paper type in Chapter 4 Make sure the paper is straight and unwrinkled Let the ink dry before handling the paper Change Print Quality to Fast Draft See Selecting print quality in Chapter 4 Clean the print cartridge nozzles See Cleaning the print nozzles in Chapter 1 Print smears on the page Print smearing may occur in two ways Print is smeared as the printer prints ...

Page 187: ...Printing on Special Media in the Manual Feeder in Chapter 4 Printed pages have alternating bands of light and dark print See Printer pauses frequently during a print job in this section Solid black areas on transparencies contain white streaks Try using a different fill pattern in your application software Unexpected or missing characters Make sure you have the Color MFP selected as the default pr...

Page 188: ...DOCUMENT JAMMED appears in the display first try pressing the START key If it doesn t feed out remove it as follows Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Pull the release marked PANEL RELEASE up and open the operation panel 2 Remove the document 12 22 ...

Page 189: ...ation panel making sure it clicks into place Clearing jammed printing paper 1 Open the front cover of the Sharp MFP 2 Grasp the leading edge of the jammed paper and pull it out of the machine Clearing Paper Jams 12 23 ...

Page 190: ...e plate toward you and pull the jammed paper out from the back of the machine 4 Make sure there are no torn pieces of paper remaining in the machine 5 Close the front cover Replace the paper tray cover if removed and then press the paper release plate back down 6 Press the PRINTER key to reset the Sharp MFP Clearing Paper Jams 12 24 ...

Page 191: ...1 Unpacking Checklist 13 2 2 Trays 13 3 3 Connections 13 4 4 Installing a Print Cartridge 13 9 5 Loading Printing Paper 13 14 6 Entering Your Name and Fax Number 13 17 7 Setting the Date and Time 13 20 8 Installing the Multifunction Interface Software 13 23 9 Selecting the Reception Mode 13 25 13 1 ...

Page 192: ... your dealer or retailer Handset Handset lead Telephone line cord Rapid key labels Setup Guide Paper cover Paper tray Color and black print cartridges one each Quick Reference Guide Sharp Color MFP CD ROM Document tray Adapter for Australia Adapter for New Zealand Business products dealer installation report 13 2 ...

Page 193: ...o the back of the machine as shown Pull out the original document support and the output tray Note When receiving faxes copying or printing do not let a large number of pages accumulate in the output tray This may obstruct the outlet and cause paper jams 13 3 ...

Page 194: ... handset rest The ends of the handset lead are identical so they will go into either socket Make sure the handset cord goes into the unmarked socket on the side of the machine Use the handset to make ordinary phone calls or to transmit and receive documents manually 13 4 ...

Page 195: ... Sharp Color MFP Snap the clips on each side of the port onto the cable connector to secure it 3 Connect the other end of the cable to the parallel port on the back of your computer Note The parallel port mode of your computer must be set to Nibble mode or an equivalent mode such as Compatible PS 2 Standard Normal or Tra ditional mode Note that ECP EPP Byte and Bidirectional modes may not allow co...

Page 196: ...ff by simply plugging or unplugging the power lead Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telephone specialty stores Moving your fax and reconnecting Should it be necessary to move your fax to a new location first disconnect the telephone l...

Page 197: ...socket on the wall For Australia For New Zealand Be sure to insert the telephone line cord into the TEL LINE socket Do not insert it into the TEL SET socket Note The Sharp MFP is set for tone dialling If you are on a pulse dial line you must set the Sharp MFP for pulse dialling Press the following keys on the operation panel Press until display shows DIAL MODE TONE PULSE or PSEUDO RING DUR Connect...

Page 198: ...see Answering Machine Connection in Chapter 7 of your online Operation Guide 1 Remove the seal covering the TEL SET socket 2 Connect the extension phone line to the TEL SET socket Important In New Zealand not all standard telephones and answering machines will respond to incoming ringing when connected to the extension socket of the equipment Connections 13 8 ...

Page 199: ...tridge installed for normal use and change to a color cartridge only when you need to print a color job Note If you receive a fax when a color print cartridge is installed the fax will be held in memory and printed out when a black cartridge is installed CARTRIDGE key 1 Press the CARTRIDGE key The cartridge carrier will move to the centre of the print compartment 13 9 ...

Page 200: ... pulling the knob on the cartridge toward you until you hear a click If the cartridge is still useable insert it into the cartridge holder on the back of the machine Push back on the cartridge until it snaps into place To prevent the used print cartridge from drying out be sure to store it in the cartridge holder 3 Remove the new print cartridge from its packaging Installing a Print Cartridge 13 1...

Page 201: ...the copper colored area 5 Insert the print cartridge into the cartridge carrier Push back on the cartridge until it snaps into place Note If the print cartridge moves loosely in the carrier it is not locked into place Repeat this step 6 Close the front cover Installing a Print Cartridge 13 11 ...

Page 202: ...rtridge The cartridge will return to its home position If you pressed 3 or 4 for a new cartridge the Sharp MFP will print a test page for printhead alignment 8 If you installed a new print cartridge look at the test page and locate the line that comes closest to forming a perfectly straight line In this example line 13 comes closest to forming a straight line NEW BLACK CART NEW COLOR CART or Insta...

Page 203: ...on the test page If the number is less than 10 enter a 0 before the number Example Line 13 The display will show CLEAN NOZZLES 11 Press the STOP key to return to the time and date display Note If you have installed a color cartridge the display will show the following alternating messages COLOR CARTRIDGE USE BLACK FOR RX Installing a Print Cartridge 13 13 ...

Page 204: ...umber of sheets is 200 for paper from 60 to 80 g m2 150 for paper from 80 to 90 g m2 such as coated paper 1 Remove the paper cover if it is on the paper tray 2 Fan the paper and then tap the edge against a flat surface to even the stack 3 Pull the paper release plate toward you 13 14 ...

Page 205: ...it out and combine it into a single stack with the new paper before adding the new paper 5 Replace the paper cover on the paper tray 6 Push the paper release plate back down Important Be sure to replace the paper cover before you push the paper release plate down Loading Printing Paper 13 15 ...

Page 206: ...ime display or LETTER LEGAL PLAIN COATED Note This setting is only for received faxes To set the paper size for printing from your computer see your online Operation Guide 8 The Sharp Color MFP has been set at the factory to print on plain paper If you have loaded coated paper you must change the media type setting to COATED Press these keys The display will show MEDIA TYPE Press 1 to select PLAIN...

Page 207: ... you must enter your name and fax telephone number You must also set the date and time Once you enter this information it will automatically appear at the top of each fax page you send 3 key FUNCTION key STOP key START key key 1 Press these keys The display will show ENTRY MODE 13 17 ...

Page 208: ...ess the key To insert a press the key If you make a mistake press the HOLD SEARCH key to move the cursor back to the mistake and then enter the correct number The new number will replace the old number 5 Press START to enter the fax number in memory Example The display will show ENTER YOUR NAME Cursor A dark square mark in the display that indicates where a number or letter will be entered Enterin...

Page 209: ...the cursor to the left Press this key to change case Press this key to move the cursor to the right A 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 5 5 5 6 6 6 6 6 6 6 6 6 7 7 7 7 7 7 7 7 7 8 8 8 8 8 8 8 8 8 9 9 9 9 9 9 9 9 9 9 9 1 1 9 9 9 B C D E F G H I J K L M N O P Q R T U V W X Y Z SPACE 7 7 7 7 7 S Press either key repeatedly to select one of the following symbols _p 7 Pr...

Page 210: ... reports and are printed at the top of every page you transmit 3 key FUNCTION key STOP key START key key 1 Press these keys The display will show ENTRY MODE 2 Press the key two times The display will show DATE TIME SET Note The Sharp Color MFP is Year 2000 compliant 13 20 ...

Page 211: ...e the cursor back to the mistake and then enter the correct number Example the 5th 5 Enter a two digit number for the month 01 for January 02 for February 12 for December etc Example January 6 Enter the year four digits Example 1998 7 Enter a two digit number for the hour 00 to 23 and a two digit number for the minute 00 to 59 Example 9 25 Setting the Date and Time 13 21 ...

Page 212: ...8 Press the START key to start the clock The display will show STORE JUNK FAX 9 Press the STOP key to return to the date and time display Setting the Date and Time 13 22 ...

Page 213: ...ilable hard disk space Installing the software 1 Make sure that the Sharp Color MFP is connected to your computer with a parallel cable as explained in Section 3 Connections 2 Make sure the Sharp Color MFP is on the power cord is plugged into an outlet 3 Start up your computer and run Microsoft Windows 95 or Win dows 3 1 Close any other applications that may be running 4 Windows 95 The Sharp Color...

Page 214: ...function Interface software Click the Sharp Color MFP Printer Driver button to begin installing the printer driver and follow the instructions on the screen 5 The Install New Cartridge dialog box appears If you have already in stalled a print cartridge simply click Old Black Cartridge Installed or Old Color Cartridge Installed Note Do not click Cancel If you have yet to install a print cartridge f...

Page 215: ...p Color MFP and the Color Multifunction Interface can be found in the Online Guide on the CD To open the guide follow these steps 1 Insert the Multifunction Interface CD in your CD ROM drive 2 Windows 95 Click Start point to Programs and select Color Multifunction Inter face Click Online Guide Windows 3 1 In the Sharp Color MFP group on your Windows desktop double click the Online Guide icon When ...

Page 216: ...ther it is a voice call including manually dialled fax transmissions or an automatically dialled fax If it is a voice call the fax will make a special ringing sound to alert you to answer If it is an automatically dialled fax transmission reception will begin automatically ANS mode Select this mode when an answering machine is connected as explained in Chapter 7 of your Online Guide and you want t...

Page 217: ...computer FAX Sharp MFP PC or If you select reception to your computer and the reception mode is set to TEL you must answer all calls by picking up the Sharp MFP s handset If you hear a fax tone through the handset when you answer the computer will automatically begin reception If you have selected reception to your computer and the reception mode is set to FAX or TEL FAX all calls will be answered...

Page 218: ...nager 4 3 Color MFP Printer Manager running as icon 4 5 Contrast 2 7 Copies making 5 2 Copy cut off setting 5 7 Copy ratio setting 5 4 5 6 Copy Help key xi 5 3 Cover sheet 9 7 D Date setting 13 20 Default printer setting 4 4 Dial mode 9 4 Dialling Direct Keypad 2 17 Normal 2 8 7 2 Rapid Key 2 15 7 2 Search 2 18 7 3 Speed 2 16 7 2 Direct Keypad Dialling 2 17 Display xi Distinctive Ring 8 2 Document...

Page 219: ...MFP display 12 8 N Normal Dialling 2 8 7 2 Number keys xi Number of rings in FAX and TEL FAX reception modes 9 2 O Option Setting List 10 5 P Page orientation selecting 4 8 Panel release xii Paper jams clearing 12 23 Paper size for printing choosing 4 9 Paper size setting for fax 13 16 Paper type for printing choosing 4 8 Parallel cable connecting 13 5 Passcode List 10 5 Pauses in automatic dialli...

Page 220: ...aning 11 1 S Scanning glass cleaning 11 1 Search Dialling 2 18 7 3 Sender s name and number entering 13 17 Smearing preventing 4 12 Speaker key xi 2 8 2 20 7 2 Speaker volume 2 20 Special media 4 15 Speed Dial key x 2 16 7 2 Speed Dialling 2 16 7 2 Start key xii Stop key xii T TEL reception mode 3 2 3 7 13 26 TEL LINE socket 13 7 TEL SET socket 7 4 13 8 TEL FAX reception mode 3 2 3 4 13 26 Tel Fax...

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