ScanSoft PDF CONVERTER PROFESSIONAL 3 Online Help Manual Download Page 1

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ScanSoft PDF Converter

Professional 3

Online Help

Summary of Contents for PDF CONVERTER PROFESSIONAL 3

Page 1: ...ScanSoft PDF Converter Professional 3 Online Help...

Page 2: ...e of the Word document Files can be protected by passwords and can include watermarks Compression and font settings give you control over PDF file size and appearance Edit PDF Files ScanSoft PDF Conve...

Page 3: ...ut preferably 16 bit color called High Color in Windows 2000 and Medium Color in XP and 800 x 600 pixel resolution Windows compatible pointing device CD ROM drive for installation Internet connection...

Page 4: ...and is also needed for any re installations The installer offers a default location for the program Accept it or define a different one In the program folder s sub folders you will find the Readme fi...

Page 5: ...lier version to retain the option of installing it on a different computer Note The user performing installation or un installation should have Administrator rights on the computer Administrator right...

Page 6: ...n define custom fields which are useful for post processing or creating indexes Create PDF Forms You can create electronic forms by designing the form with static text and graphics in any authoring ap...

Page 7: ...open the PDF file in the program Drag and drop files You can drag and drop PDF files onto the PDF Converter Professional program window to have them opened up to a Maximum Opened Files limit preset un...

Page 8: ...ent Info Annotations etc Organizer This versatile area gives you access to Document and Digital Signature Preferences Comment Form and Touchup Text Properties the Search Tool Actions Stamps Watermarks...

Page 9: ...Word to display the Links dialog box Use in Microsoft Excel or PowerPoint to display the ScanSoft PDF Create Properties dialog box In Microsoft Word you can display this latter dialog box if you choos...

Page 10: ...ble they will be Normal PDF files unless the source file came from an imaging application or security permissions prohibit some of these functions PDF Create Assistant To access PDF Create Assistant c...

Page 11: ...Multiple Files or click the button in the Main Toolbar and choose one of the following icons that correspond to the menu items mentioned above The Create PDF dialog box will appear Click Add File Sel...

Page 12: ...t Word Excel and PowerPoint you can also use the toolbar shortcut to create a PDF file Print Command 1 Display the Print dialog box of any print capable application on your system 2 Select ScanSoft PD...

Page 13: ...ing preferences for the current document only or for all subsequent documents To set properties for the current document 1 On the File menu select Print to call the Print dialog box 2 Select ScanSoft...

Page 14: ...urate control of character position choose a resolution of at least 600 dpi Scale Specify whether to reduce or enlarge a document and by what percentage between 1 and 1000 percent Enter a value less t...

Page 15: ...nts except the most common fonts that all computers should have typically Arial Times New Roman Courier and Symbol Click Advanced to see the settings for each standard control To specify more precise...

Page 16: ...ersion control in the list of conversion controls and view or edit the settings as needed Modify the Auto setting Move the slider from a pre set value to a value of your choice This affects the compre...

Page 17: ...etting is DownSample Downsampling decreases the number of pixels in the image Each pixel it places has the average value of all the pixels it replaces Subsampling chooses a pixel in the center of the...

Page 18: ...rotection depends on good password distribution management Note Older PDF viewers may support only 40 bit encryption Note ScanSoft PDF Create usually creates Normal PDF files That means they can be vi...

Page 19: ...estore the controls to the values listed above for the standard controls and to delete any user defined watermarks When modifying or adding a new watermark first choose the watermark type text image c...

Page 20: ...s dialog box in which you can enter a target file name This is the default setting Specify filename below Choose this method to enter a full file directory path in the PDF pathname field Save in named...

Page 21: ...he overlay should be performed Send Mail Check this setting to attach your PDF file to a new e mail message If you do not want to save the PDF file you should also select the Mail result only do not s...

Page 22: ...DF viewer will not open the PDF Check that the PDF version is suitable for your PDF viewer For instance Versions up to 1 3 can be opened by version 4 of Adobe Acrobat Versions up to 1 4 can be opened...

Page 23: ...k the Single Page button on the view bar or choose Single Page in the View menu to display one page in the Document View at a time Continuous Click the Continuous button on the view bar or choose Cont...

Page 24: ...Zoom controls Click the Zoom buttons beside the magnification level box on the view bar to expand or reduce the current Document View You may also choose a preset zoom factor or enter a desired factor...

Page 25: ...document You can use them as a table of contents Click a bookmark to display the associated page Bookmark shortcut menu Right click in the Bookmark Palette to show the shortcut menu where you can make...

Page 26: ...k to the Organizer Click to dock the Organizer Click to roll up the panel so only the Organizer caption will be seen Display the different panels by clicking the Organizer tools at the bottom of the O...

Page 27: ...b server generated pieces of information stored on web clients Cookies preserve frequently or recently entered information in the text fields of your forms Their life span can be set to one two or thr...

Page 28: ...izer 2 Type in the words word fragments or phrases you want to search for 3 Click next to the field Look in Refine your search with the following options Match whole word only mark this checkbox if th...

Page 29: ...n any of its affixed variants and you are sure that there are no misspelled occurrences of it Search in comments select this check box to search comments as well as the text content of your PDF Search...

Page 30: ...ick the next field and make your choice of filters For date type criteria you can set the following filters Is Before Equal To Not Equal To or Is After For all other criteria you can choose between In...

Page 31: ...ring indexing and ignored in searches Exclude these words to reduce the size of the index file Define Custom Fields There are several standard document information fields meta data defined for a PDF f...

Page 32: ...e Save the index file zpi into the folder that hosts the PDF files that you have added to the archive Indexes also create their own filesets during building The folder that contains them must also sta...

Page 33: ...ist before building the index Note If any property is modified you will be prompted to save the document before closing it Initial View The Initial View options define how the document will be display...

Page 34: ...d dropping page thumbnails miniature pages in the Pages palette you can assemble or rearrange document pages To do this with multiple documents open them and choose a tile command in the Window menu t...

Page 35: ...es dialog box where you can decide pages to be cropped and control the measurements Rotate Select pages to be rotated and decide the angle The Rotate buttons on the toolbar only rotate pages for viewi...

Page 36: ...an enlarged page view within the loupe area You can change the scale of the loupe and move the loupe freely within the program window Annotating Markup Document The following annotations are availabl...

Page 37: ...an author You may then reply to the author and send back your comments Bookmark Bookmark Palette Choose Bookmark and Show Bookmarks Panel in the Edit menu or click the Bookmark icon in the Navigation...

Page 38: ...ect a different stamp Show all stamps currently available in your system with Stamp in the Tools menu You can create and categorize your own collection of stamps from existing PDF documents by using t...

Page 39: ...g as the associated application is properly installed The item File Attachments in the Document menu shows all files currently attached to the document Attach Sound Choose Tools Attach Attach Sound an...

Page 40: ...e Organizer To insert a pre defined clipart Drag a pre defined clipart from the Organizer to the desired location on the page Then resize or reposition it and save the PDF to include it in the real PD...

Page 41: ...st minute editing tasks 1 Click in the Main Toolbar or select Touchup Touchup Text from the Tools menu 2 Click where you want to add new text When the text editing cursor appears use the keyboard for...

Page 42: ...Data encrypted by the private key can only be decrypted by the public key and vice versa Sign a document using a Private Key Since only you own the Private key used to sign the document and if your p...

Page 43: ...o detected and displayed 4 Use the form tools if you want to add or modify controls See detail below 5 When the form is ready save the PDF file 6 Choose the Hand tool if you want to fill the form you...

Page 44: ...orm Fields in the Tools menu or click the arrow on the tool in the Main Toolbar and choose the form field you need The button displays the last used form tool Step 2 Create It In Your Form Drag the cu...

Page 45: ...default orientation 0 degrees Read Only Select this option to prevent accidental change of form fields by users Required Select if filling the field should be compulsory for those submitting the form...

Page 46: ...eraction occurs with it o Click State and select Down Click Label and type in the button label that will be displayed when the mouse button is pushed on the button o Click State and choose Rollover Cl...

Page 47: ...ay that the items selected in the combo box will display in the corresponding text fields If you mark this checkbox as soon as a combo box item is selected it will display in the connected text box If...

Page 48: ...web based data transfer from your form Radio button is checked by default Decide whether to have the radio button selected checked by default The same name and value are selected in unions Use this o...

Page 49: ...hoose Special for entering ZIP Codes Postcodes Phone Numbers Social Security Numbers or create an arbitrary mask Arbitrary Mask Use the Arbitrary mask to specify a pattern of different types of charac...

Page 50: ...and choose a calculation from the list Click Pick to select the form fields used in the given calculation The following choices are available Sum The form field will display the sum of all the fields...

Page 51: ...the pre defined area On Focus The action is launched when the given form field receives the focus either by mouse or tabbing On Blur The action is launched when the focus moves over to another field A...

Page 52: ...print All Pages Current Page Current View or specify Page Ranges Copies Tells how many copies are needed Collate Arrange multiple copies into separate documents Subset Choose All Pages Even Pages or...

Page 53: ...nto one sheet You can decide how many pages to combine Auto Rotate and Center Rotate and center the page according to the paper size Remove Margin Print document without margins Print What Choose eith...

Page 54: ...Perfect When called from Word it lets you choose whether to use the PDF Converter Assistant or not for future conversions started from the Microsoft Word Open dialog box It also provides access to oth...

Page 55: ...e language selection is valid for recognizing non standard encoded pages How to get Help This product is supplied with a printed Quick Reference Guide giving mainly installation and activation guidanc...

Page 56: ...convert a PDF file containing tables or table like spreadsheets that you want converted to Microsoft Excel spreadsheets Conversion begins immediately after naming the target file in the Save as dialog...

Page 57: ...ttings See Document Options panel Form Options panel and Spreadsheet Options panel Only one of these panels will be active depending on the choice made under point 3 9 Click Convert to begin conversio...

Page 58: ...toolbar go to View Toolbars and select the ScanSoft PDF Toolbar The Open dialog box in Microsoft Word 1 Click Open or go to the Microsoft Word File menu and click Open 2 Click the PDF Portable Docume...

Page 59: ...ocuments When you use the PDF Converter Assistant the default save path is My Documents but you can change the path under Save as before starting conversion From Microsoft Internet Explorer 1 Right cl...

Page 60: ...nsion or browse to select a file and click Open A preview of the first PDF page appears in the Preview panel of the PDF Converter Assistant 3 Use the navigation buttons to view other pages 4 Accept or...

Page 61: ...xplorer The PDF Converter Assistant offers the following panels Preview This shows a preview of the PDF and lets you define the conversion type Document Form Spreadsheet the output format Word or Word...

Page 62: ...g is selected in the Preview panel PDF Converter Settings is selected from the Microsoft Excel Tools menu It lets you decide how image only pages color conversion and resolution for graphic elements s...

Page 63: ...input PDF file name is chosen a preview of its first page appears in the Preview pane Click inside it to see an enlarged view in a separate window Close this window with OK if you want to view other p...

Page 64: ...gnition OCR An icon in the top right corner of the Preview panel tells you whether the displayed page has a text layer or not Choose here how PDF Converter should handle image only pages Convert Page...

Page 65: ...ttings here See Protected PDF Files Retain Choose which elements to retain or drop during the conversion Rule Lines Retain or drop dividing lines in tables and other lines on the page Headers and Foot...

Page 66: ...yout has changed during conversion try reprocessing the PDF file with the other setting Use PDF tags Tags contain information on paragraphs and other elements on a PDF page to allow programs reading t...

Page 67: ...resolution is suitable for web display but higher resolution is recommended for printing See Converting Documents Form Options Panel This panel appears in the PDF Converter Assistant and also in the...

Page 68: ...Additional Resources PDF Converter Settings The PDF Converter Settings dialog box lets you prepare settings for future Document Form and Spreadsheet conversions Access this dialog box from the Tools m...

Page 69: ...of the PDF content If you do not need a preview of the file want to convert all its pages and are confident current settings are suitable you can dismiss the PDF Converter Assistant and work more quic...

Page 70: ...Microsoft Internet Explorer Enable this to add a PDF Converter item to the shortcut menu that appears when you right click on a link to a PDF file in a web page or to an HTML page hosting a PDF file T...

Page 71: ...mputer with 1 GHz and 512 MB RAM Graphics from the PDF pages will be reduced to the maximum permissible resolution you specified under Document Options If you cannot restore the layout as you wish and...

Page 72: ...sample document shows a typical PDF the program is designed to convert and provides a benchmark for conversion quality Process it using both Flowing Column and True Page to see the difference between...

Page 73: ...gs panel in the PDF Converter Settings dialog box and choose Automatically Convert as Forms When to use LFR conversion When a significant part of the document contains form elements When preserving th...

Page 74: ...the PDF file has pages with an extractable text layer When the PDF has more than 100 pages When the document language is not supported by the LFR technology Additional information A language setting...

Page 75: ...is named Overview This Overview sheet contains hyperlinks leading to the relevant worksheet tables The following diagram summarizes the two ways you can convert tables The example is a 3 page PDF fil...

Page 76: ...le name under Save as If your PDF file is named as sample pdf the converter automatically offers sample doc in the Save as edit box Rewrite the file name if necessary Click the Document Options tab an...

Page 77: ...oves boxes when possible and uses column and paragraph breaks and margin settings to format the page If the converted page looks different it may need only a small amount of editing to restore it to t...

Page 78: ...ks more reliably with gridded tables tables with cell separator lines but it can also convert non gridded tables Fonts PDF Converter does not extract fonts embedded in the PDF It interprets the sizes...

Page 79: ...opriate margin line If a picture has a larger frame than it had originally the neighboring characters may slip to the next line In this case you can select the picture and drag its handle to reduce th...

Page 80: ...n starting from inside a target application the saved file is displayed When starting from the Windows Start menu display is optional If you open a PDF file in Microsoft Word with File Open the conver...

Page 81: ...e Pro 14 However there can be advantages in using this ScanSoft OmniPage Pro Optical Character Recognition OCR program if you want more control over the OCR process Convert selected page areas Choose...

Page 82: ...o formatting Text is decolumnized and rendered as plain text Graphics and tables are retained but not in their original locations This option is convenient for users who want to reformat the PDF conte...

Page 83: ...Converter behavior If you try to open a protected PDF file a dialog box will invite you to supply the necessary password Enter this carefully because only one attempt is permitted One of three messag...

Page 84: ...alinke Maltese Maori Mayan Miao Minankabaw Mohawk Nahuatl Norwegian Nyanja Occidental Ojibway Papiamento Pidgin English Polish Portuguese Standard Portuguese Brazilian Provencal Quechua Rhaetic Romani...

Page 85: ...l the pages without a text layer in the PDF file will be put as images in the converted file Remember in the Preview panel you can check whether the pages of a PDF file have a text layer or are image...

Page 86: ...86 A de activation step is performed at the start of uninstallation allowing you to reinstall the program later without re activation problems De activation requires web access...

Page 87: ...elling and hyphenation portions of this product are based in part on Proximity Linguistic Technology The Proximity Hyphenation System Copyright 1988 All Rights Reserved Proximity Technology Inc The Pr...

Page 88: ...tation electronic mechanical photocopying recording or otherwise without the prior written permission of ScanSoft Inc ScanSoft and the PDF Create logo are registered trademarks or trademarks of ScanSo...

Page 89: ...ribed during the installation set up of the Software During such activation ScanSoft may collect certain non personal technical information from your computer concerning your computer or network You a...

Page 90: ...conflict of law provisions Unless otherwise agreed in writing all disputes relating to this Agreement excepting any dispute relating to intellectual property rights shall be subject to final and bindi...

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