Sagem MF 5462 Instruction Booklet Download Page 76

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MF5462

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12 - PC Features

The sent item memory (items sent)

The sent item memory is used to keep a copy of all SMS
messages you have sent.

The information in the sent item memory is:
• the SMS recipient,
• the date of creation of the SMS,
• the date of sending of the SMS,
• the size of the SMS.

SMS Parameters

Access to SMS parameters

Click the icon SMS

of the window

OMPANION

IRECTOR

Select

OOLS

> O

PTIONS

> SMS

Make the adjustments required, referring to the
description of the parameters below and click

Description of the tab L

OGS

AND

REPORTS

Software Uninstallation

This section describes the following procedures:

• full uninstallation of the Companion Suite Pro

software,

• uninstallation of the drivers only.

Uninstall the software from your PC

Turn your PC on. Open an account session with the
administration rights.

Run the programs removal from the menu

TART

ROGRAMS

OMPANION

UITE

> C

OMPANION

UITE

LL2 > U

NINSTALL

A confirmation screen appears. Click on the

button to continue the Companion Suite Pro

program removal.

The uninstall program is launched. You can cancel
the removal by clicking on

ANCEL

Click on the

button.

You need to restart your system at the end of the
procedure. Click on the

button.

Uninstall the drivers from your PC

Turn your PC on. Open an account session with the
administration rights.

Depending on the installation mode used, select the
required uninstallation mode:
• If you have installed the drivers with the Companion

Suite Pro software, see paragraph Uninstall the
drivers using the Companion Suite Pro software.

• If you have installed the drivers manually, see

paragraph Uninstall the drivers manually.

Option

Description

Automatic printing
of a sent document

The SMS is automatically
printed when it is sent.

Printing of a send
report

An outbox report is printed after
each SMS is sent.

Printing of the
outbox log

The log is automatically printed
when its contents fill a page.

Summary of Contents for MF 5462

Page 1: ...TELECOM Instruction booklet 253118343A_ENG SAGEM MF 5462 ...

Page 2: ...rmation on our website www sagem communications com The multifunction machine lets you connect a USB DECT base to one of the USB ports of the device and register DECT handsets to this base You can then make and receive calls with the registered DECT handsets using the multifunction machine telephone line standard cordless telephone use Voice communication is an optional working only with a specifi...

Page 3: ...ice initial setup 16 Paper insertion in the manual input tray 17 Use of envelopes 18 Copy 19 Simple copy 19 ECO mode copy 19 Advanced copying 19 ID Card Copy mode 20 Special setup for the copying 20 Resolution setup 20 Zoom setup 21 Collated copy setup 21 Analysis origin setup 21 Contrast setup 21 Brightness setup 21 Paper type setup 21 Paper tray selection 22 Sheet feed analysis margins setup 22 ...

Page 4: ...joining a network 43 Referring to or changing your network parameters 44 An example of how an AD HOC network may be set up 45 Setting up a multifunction machine 45 Setting up the PC 46 USB memory key 47 Use of the USB memory key 47 Print your documents 47 Print the list of files located in the key 47 Print the files located in the key 47 Delete your files located in the key 48 Analyse the USB memo...

Page 5: ... items sent 71 SMS Parameters 71 Access to SMS parameters 71 Description of the tab Logs and reports 71 Software Uninstallation 71 Uninstall the software from your PC 71 Uninstall the drivers from your PC 71 Uninstall the drivers using the Companion Suite Pro software 72 Uninstall the drivers manually 72 Maintenance 73 Service 73 General information 73 Toner cartridge replacement 73 Issues with sm...

Page 6: ... in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception whic...

Page 7: ...phases of customer operation and maintenance For Europe Asia This machine complies with IEC 60825 1 1993 A1 1997 A2 2001 standard is classified as laser class 1 product and is safe for office EDP use It contains one class 3B laser diode 10 72 mW max 770 795 nm and other class 1 LEDs 280 µW at 639 nm Direct or indirect reflected eye contact with the laser beam might cause serious eye damage Safety ...

Page 8: ...g labels at the positions shown below For your safety you must never touch these surfaces when you remove a paper jam or when you replace the Toner cartridge Symbols for the main power switch In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON means POWER OFF ...

Page 9: ...dates indicated December 12 2006 Council Directive 2006 95 EC as amended Approximation of the laws of the member states related to low voltage equipment December 15 2004 Council Directive 2004 108 EC as amended Approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment a...

Page 10: ...the product indicates that it belongs to the electric and electronic equipment family Therefore according to European regulations you are requested to dispose of it at the selected collection areas to distribution centers in case of equivalent equipment purchase to the available local collecting centers dump selective collection etc In doing so you will participate in the Waste of Electric and Ele...

Page 11: ...m This license will automatically be canceled in case you do not respect the terms of this license If the license is rendered invalid you agree to destroy all copies of the program and the associate documentation Warranty The Software is provided as is with no warranties what so ever whether expressed or implied including without limitation any warranties of merchantability or fitness for a partic...

Page 12: ...oup Adobe and the Adobe products referred to here are registered trademarks of Adobe Systems Incorporated PaperPort11SE is a registered trademark of ScanSoft Microsoft Windows 2000 Microsoft Windows Server 2003 Microsoft Windows XP Microsoft Windows Vista and any other Microsoft product referred to here are registered trademarks of Microsoft Corporation registered and or used in the United States ...

Page 13: ...tion below describes the precautions to be taken when using the machine Never turn the machine off and never open the lids while printing Never use gas or flammable liquids or objects generating magnetic field close to the machine When you unplug the power cord always hold the connector without pulling the cord A damaged cord presents a potential fire hazard or an electric shock hazard Never touch...

Page 14: ...hing into the product You suspect that your product needs service or repair Your product s cover has been damaged Do not incinerate spilled toner or used toner Toner dust might ignite when exposed to an open flame Disposal can take place at our authorised dealer or at appropriate collection sites Dispose of the used toner cartridge or bottle in accordance with the local regulation CAUTION Protect ...

Page 15: ... paper format to avoid feed failure skewing and paper jams Amount of loaded paper must not exceed the loading mark If the loading mark is exceeded this may cause feed failure skewing and paper jams Adding paper in the pile must be avoided because it may cause double feeding When withdrawing the cassette from the main unit always support it with both hands to avoid dropping it If you use paper alre...

Page 16: ...g these notes could result in moderate or minor injury or damage to the machine or to property Be sure to read these notes They can be found in the Safety information section of this manual Important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Note Indicates su...

Page 17: ...LINE socket telephone cable connection 7 EXT socket connection for external telephone devices 8 Slave USB connection for PC 9 Master USB connection USB key 10 Master USB connection USB key 11 Manual paper feed setup guides 12 Manual input tray 13 Paper tray 14 Cartridge access cover 15 Fold down stopper for paper delivery 16 Paper output 17 Smart card insertion point ...

Page 18: ... the left of the cursor 5 Key input or line feed 6 Key access to special characters 7 Key Shift 8 Key document analysis to the PC or a media USB key 9 Key local copy 10 Key stops the current PC print job 11 Key sending of an SMS Short Message Service 12 Key sending of a fax 13 Key access to directory and quick dial numbers 14 Key line manual connection listen for tone during fax sending 15 Key mul...

Page 19: ...ing of this booklet 3 Remove all stickers from the machine 4 Remove the plastic protection film from the screen Installing the document feeder 1 Secure the document feeder by fitting the two clips B in the notches A provided for this purpose Feed cassette paper insertion Your device accepts a number of formats and types of papers refer to the paragraph Specifications page 79 1 Remove the paper fee...

Page 20: ...stack in the feed cassette 200 sheets of 80 g m paper for instance 6 Put the feed cassette back in its location Cartridge installation 1 Stand in front of the machine 2 Push the left and right sides of the cover and pull it towards you at the same time 3 Unpack the new cartridge Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge Thoroughly rolling the cartri...

Page 21: ... function will help you configure your machine by guiding you through the basic settings If you wish to modify the setting displayed press the OK button If you do not want to modify the displayed setting press the C button the Easy Install function then displays the next basic setting 1 Select the desired language using the or buttons and confirm with OK 2 To set the country press the OK button WA...

Page 22: ...elephone numbers For example if you are installing the machine in France behind your company s PABX enter 10 10 digits being the standard telephone number length for France Use C to correct an entry Press the OK button to confirm 12 Enter the local prefix number 10 characters max using the numerical keypad This prefix will automatically be added when an external number is dialled To insert a pause...

Page 23: ... rear edge A few lines may be given in solid print at the part of being overlapped Envelopes which are not recommended may lead to improper printing refer to the paragraph Specifications page 79 Curled envelope after printing should be fixed manually Small crumples on the edge of the wide side of envelopes smearing or less clear printing may appear on the reverse side Set envelope by pressing the ...

Page 24: ... respecting the indications around the glass 2 Press the button 3 Press the button Advanced copying The sophisticated copy allows to do custom setups for the current copy 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications around the glass 2 Press the button 3 Enter the numbe...

Page 25: ...nfirm with the OK button For optimal results with ID documents select the PHOTO resolution 7 Adjust the contrast level with the buttons or then confirm with the OK button 8 Adjust the desired brightness level with the buttons or then confirm with the OK button 9 Choose the paper type NORMAL THICK with the buttons or then confirm with the OK button The LCD screen displays the following message 10 P...

Page 26: ...g the OK button 5 Quit this menu by pressing the button Contrast setup The CONTRAST parameter allows to choose the photocopy contrast 845 ADVANCED FCT COPY CONTRAST 1 Press enter 845 using the keypad 2 Setup the desired level of contrast with the buttons and 3 Confirm your choice by pressing the OK button 4 Quit this menu by pressing the button Brightness setup The BRIGHTNESS parameter allows to l...

Page 27: ... during printing 855 ADVANCED FCT SCAN PRINT PRINTER MARG 1 Press enter 855 using the keypad 2 Setup the left right margins offsets by 0 5 mm steps with the buttons and 3 Confirm by pressing the OK button 4 Quit this menu by pressing the button Top and bottom printing margins setup If you want to you can offset the lateral margins of the document towards the top or the bottom during printing 856 A...

Page 28: ...lows you to transmit a document at a later time To program a postponed transmission you need to identify the subscriber number transmission time feeder type and number of pages To delay the transmission time of your document 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications...

Page 29: ...ays Default tray set to Manual Default tray set to Automatic Relay broadcast Your fax machine initiator can relay a document in other words transmit a document to your subscribers via a remote fax and with a precise relay list To do this the initiator fax and the remote fax must both have the relay function To relay you need to supply the remote fax with the document and the relay list number The ...

Page 30: ...or deactivating the fax answering machine Saving an access code 383 FAX FAX ANSW ANSWER CODE 1 Press enter 383 using the keypad 2 Enter the code 4 digits and confirm with OK 3 Quit this menu by pressing the button Activating Deactivating the answering machine 382 FAX FAX ANSW ACTIVATION 1 Press enter 382 using the keypad 2 If you saved an access code for your fax answering machine enter it and con...

Page 31: ...ypad 2 Using the keys and select the option ON to print all rerouted documents automatically 3 Confirm your choice with OK 4 Quit this menu by pressing the button Transmission waiting queue This function lets you obtain a recap of all documents queuing for transmission including those in deposit or in delayed transmission etc It allows you to Consult or modify the waiting queue In this waiting que...

Page 32: ... MBX code to all subscribers equipped with a fax compatible to yours MBX 00 is public It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service MBX s 01 to 31 are private Each is password protected They can be used to receive documents confidentially The use and access to MBX 01 31 are conditioned by the initialisation defined by a MBX code if...

Page 33: ...red MBX out of the 31 MBX s or enter the number of the MBX directly and press OK The document is placed in the feeder and saved in the selected MBX MBX deposit in a remote fax 1 Insert the document in the fax machine s feeder 2 Select 35 FAX MBX SENDING 3 Enter your subscriber s number for MBX deposit or choose your dialling mode and validate with OK 4 Enter the subscriber s MBX number and confirm...

Page 34: ...ent in deposit 1 Insert the document to deposit in the feeder 2 Select 34 FAX POLLING TX 3 Choose the deposit type according to the table below 4 Confirm deposit by pressing OK Polling a deposited document 33 FAX POLLING RX 1 Select 33 FAX POLLING RX 2 Enter the number of the party whose document you want to poll or choose your dialling mode You can poll several documents using the key 3 Depending...

Page 35: ... use the Ï key to move inside the data entry field use and to move in the text from one word to another press CTRL and one of the navigator keys or to go to the next line use to delete a character by moving the cursor to the left use or C 3 Validate with OK 4 Dial the number of the recipient mobile phone or any other SMS compatible device in one of the following ways dial the number using the nume...

Page 36: ...arch 1h and October 1h You will just be informed of this change by a message on the screen The default parameter is OFF Warning message On automatic changing to summer winter time a message will be displayed to inform you that the multifunction machine time has been changed or Your next action on the multifunction keypad will cause the message to be automatically cleared Your fax number Your name ...

Page 37: ...equired option and press the OK key to confirm 3 To exit this menu press Language This setting enables you to choose the menu language of your choice By default the multifunction machine is set to English To select the language 203 SETUP GEOGRAPHICAL LANGUAGE 1 Press enter 203 using the keypad 2 Select the required language using and then press the OK key to confirm 3 To exit this menu press Local...

Page 38: ...er of the sheet feed scanner transmission will occur after dialling and paper scanning It allows transmission of larger documents To select the way you want to feed your documents 232 SETUP SEND MEMORY SEND 1 Press enter 232 using the keypad 2 Select the option MEMORY or FEEDER and confirm your choice with OK In feeder mode reduced images will not appear on the transmission report 3 To exit this m...

Page 39: ...e WITHOUT PAPER your fax saves the incoming messages in the memory reception mode WITH PAPER your fax refuses all incoming subscribers To select the reception mode 242 SETUP RECEPTION REC PAPER 1 Press enter 242 using the keypad 2 Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK 3 To exit this menu press Number of copies You may print incoming documents more than once ...

Page 40: ...ICALS 1 Press enter 29 using the keypad 2 Select the desired parameter and confirm with OK 3 With the keys or modify the parameter settings by following the table below and press OK Parameter Signification 1 Scanning mode Default value of the scan mode resolution for the documents to be transmitted 2 TX header Important this parameter is by default activated on the US model and cannot be modified ...

Page 41: ...ze parameter only defines the printing of received faxes The number of lines of a document can be too high for the printing paper format This parameter defines the threshold beyond which the extra lines are printed on a second page Below this threshold extras lines are deleted If you choose ON the threshold is set on 3 centimeters If you choose OFF the threshold is set on 1 centimeter 20 E C M Thi...

Page 42: ...5 Quit this menu by pressing the button Lock the SMS service This function prevents access to the SMS service To access the SMS service locking menu 815 ADVANCED FCT LOCK LOCK SMS 1 Press enter 815 using the keypad 2 Enter the four digit locking code with the keypad 3 Press OK to confirm 4 With the buttons or choose ON and confirm with OK 5 Quit this menu by pressing the button Lock the Media serv...

Page 43: ... 824 ADVANCED FCT COUNTERS PRINTED PG 1 Press enter 824 using the keypad 2 The number of printed pages appears on the screen 3 Quit this menu by pressing the button Display the consumables status You can read at any time the remaining toner in the cartridge This level appears in percentage 86 ADVANCED FCT CONSUMABLES 1 Press enter 86 using the keypad 2 The available toner percentage appears on the...

Page 44: ...enter 12 using the keypad 2 Enter the LIST NAME with the alphanumerical keypad 20 characters maximum confirm with OK 3 CALLED NUMBER use or to select from existing records the contacts of your list and confirm with OK Repeat this operation for each subscriber you want to add to your list 4 Enter the GROUP NUMBER assigned to your list with the numerical keypad or accept the displayed number and con...

Page 45: ...E LOAD SAVE 1 Press enter 16 using the keypad 2 Select SAVE to save directory entries on the Smart card and confirm with OK 3 Insert your Smart card To restore the contents of your directory from your Smart card 162 DIRECTORY SAVE LOAD LOAD 1 Press enter 16 using the keypad 2 Select LOAD to restore directory entries from the Smart card and confirm with OK 3 Confirm with OK 4 Insert your Smart card...

Page 46: ...Press enter 5 using the keypad Confirm with OK 2 Select SUDOKU using the or button 3 Confirm with OK 4 Select PRT SOLUTION using the or button 5 Select the level of difficulty EASY MEDIUM HARD EVIL using the or button 6 Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering a number from ...

Page 47: ...chine into a radio network WLAN 1 Configure the network to your PC 2 Set up the parameters for your machine so that it can function in a network 3 Having set up the parameters for your device install the Companion Suite Pro software onto your PC with the necessary printer drivers Once the machine is incorporated into a WLAN network you can from your PC print documents on the multifunction machine ...

Page 48: ...NEL appears enter a figure between 1 and 13 1 to 11 for the US and confirm with OK 7 Select your encryption method OFF WEP or WPA and confirm with OK If you choose WEP enter the WEP key that you are using on your network If you choose WPA enter the WPA or WPA2 key that you are using on your network Note You can be sure of perfect communication if you use an approved adaptor in conjunction with you...

Page 49: ...using the keys or and confirm with OK 2 Select WLAN using the keys or and confirm with OK 3 Select PARAMETERS using the keys or and confirm with OK 4 Select GATEWAY using the keys or and confirm with OK 5 The number of your gateway will appear in the format 000 000 000 000 Enter the new gateway for your machine in the format displayed and confirm with OK 6 Exit this menu by pressing the key 2825 S...

Page 50: ...fer to the paragraph Software installation page 52 An example of how an AD HOC network may be set up An example of how to configure an Ad hoc network without security protection using the following parameters network name house radio type ad hoc channel 1 PC s IP address 169 254 0 1 PC s subnetwork mask 255 255 0 0 PC s gateway 0 0 0 0 IP address of the multifunction machine 169 254 0 2 subnetwork...

Page 51: ...twork house once this has been detected 5 Now set up the WLAN network connection of your PC To do this you must configure the element Protocol Internet TCP IP for the WLAN connection that has been created If this element is set up in such a way as to obtain an IP address automatically you must change it to manual mode to set up the TCP IP address 169 254 0 1 in our example the subnet mask 255 255 ...

Page 52: ...with the or buttons and confirm with OK 4 You have three possibilities to print your files ALL to print all the files located in the USB memory key Select ALL with the or buttons and confirm with OK The printing is started automatically SERIES to print a series of files located in the USB memory key Select SERIES with the or buttons and confirm with OK FIRST FILE and the first indexed file appears...

Page 53: ... to the previous menu 5 Quit this menu by pressing the button Analyse the USB memory key content After a period of inactivity your machine will return to the main menu To view the USB memory key again please proceed as follows 07 MEDIA MEDIA ANALYSIS 1 Press enter 07 using the keypad 2 The USB memory key analysis is started 3 You can print or delete the detected files located in your USB memory ke...

Page 54: ... the picture will be saved in TIFF format COLOUR the picture will be saved in JPEG format You can choose the image resolution that will be digitized to the USB memory key the default resolution is AUTO Press the button several times and select the resolution you require Scanning in BLACK WHITE icon text resolution icon photo resolution no icon auto resolution Scanning in COLOUR icon text resolutio...

Page 55: ...one line is now used for both communication fax SMS and telephony features you may need to adjust the machine reception settings see Reception Mode page 34 Registering DECT handsets By default the USB DECT base comes with one registered handset To register additional handsets GAP compatible to the base you will need to put both the base and the handset in registration mode To register a handset to...

Page 56: ...ur administrator who will supply the appropriate time period and proceed to the new settings 894 ADVANCED FCT DECT FLASH TIME 1 Press enter 89 using the keypad Confirm with OK 2 Select FLASH TIME using the or button and confirm with OK 3 Select the desired time in milliseconds 80 to 600 using the or button 4 Confirm with OK 5 To exit this menu press Unregistering DECT handset This function is used...

Page 57: ...stallation This section describes the following installation procedures full installation of the Companion Suite Pro software installation of the drivers only Installing the full software package Turn your PC on Open an account session with the administration rights 1 Open the CD ROM drive insert the installation CD ROM and close the drive 2 An installation procedure is automatically run Auto run ...

Page 58: ...LL button The following screen appears to indicate the progression of the installation 10 Click on OK to finish the installation Your Companion Suite Pro kit is successfully installed on your PC You can now connect your multifunction machine refer to paragraph Connections page 56 You can start the multifunction machine s management software from the menu START ALL PROGRAMS COMPANION SUITE COMPANIO...

Page 59: ... screen titled COMPANION SUITE PRO LL2 appears This screen allows you to install and uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor on INSTALL PRODUCTS and confirm with left click of the mouse 5 The Products Installation screen appears Place your cursor on CUSTOMIZED and confirm by left click with the mouse 6 Place your cursor on COMPANION...

Page 60: ...chine refer to paragraph Connections page 56 Installing the drivers manually You can install the printer and scan drivers manually without running any setup software 1 Locate your USB cable connectors and connect as shown below on the picture 2 Power on your multifunction machine The PC detects the device 3 Click on LOCATE AND INSTALL DRIVER SOFTWARE RECOMMENDED The following screen appears 4 Open...

Page 61: ...s are automatically installed 3 Once the installation is finished a message indicates that the drivers are installed correctly You can now use the multifunction machine to print or scan your documents Important It is recommended to install the Companion Suite Pro software first and then to connect the USB cable to your machine see Installing the full software package page 52 If you connect the USB...

Page 62: ...esentation Run the application by clicking on the COMPANION DIRECTOR icon located on your desktop or from the menu START ALLPROGRAMS COMPANION SUITE COMPANION SUITE PRO LL2 COMPANION DIRECTOR Utilities and applications activation The Companion Suite Pro graphical interface allows you to run the following utilities and software get HELP from the current documentation run the PAPERPORT software Doc ...

Page 63: ...Select the desired scan RESOLUTION in the drop down menu 4 Click OK to confirm the new parameters Removing a device 1 Select the device from the list and click the minus sign or REMOVE button 2 To confirm the removal of the device click YES To cancel the removal click NO The device is no longer displayed in the list Display the consumable status The following information will be available from the...

Page 64: ...E SCAN 2 Select the desired scanner document feeder or flatbed 3 Customise the advanced properties of the digitisation by clicking on the ADJUST THE QUALITY OF THE SCANNED PICTURE link 4 Adjust the desired parameters and click on the OK button 5 Click on the SCAN button you can follow the ongoing digitisation on a screen Character recognition software OCR The character recognition function allows ...

Page 65: ...inted the LCD screen displays the message PUT THE PRINTED SHEETS IN THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE 7 Place the sheets in the paper tray as indicated on the explanation page and below The following illustrations describe the necessary operations depending on the selected binding mode Note For more details about the usage of this software check the online help of the product CAUTION In...

Page 66: ... all contacts from for example a given company or the same service etc to which you frequently send common documents Add a contact to the terminal address book 1 Click on the link ADDRESS BOOK of the window COMPANION DIRECTOR The address book is displayed on the screen 2 Select the terminal address book 3 Click on NEW and select CONTACT in the displayed menu The input window for the contact data i...

Page 67: ...ROPERTIES 3 Make the necessary changes in the window ADDRESS BOOK 4 Click on OK Modify a group 1 Select the group in the address book list 2 Click on PROPERTIES 3 Make the necessary changes 4 Click on OK Delete a contact or a group from the address book 1 Select the name of the contact or the name of the group you want to delete using the mouse 2 Click on DELETE Print the address book 1 Click on P...

Page 68: ...e field RECIPIENTS and click on or select a contact or group from one of the address books in the field ADDRESS BOOK and click on the button Repeat this operation as many times as necessary use the button to delete a contact from the list of contacts 5 If necessary adjust the advanced options send later and resolution in the tab ADVANCED OPTIONS 6 To add a cover page select the tab COVER PAGE then...

Page 69: ...cessary in the outbox Receive a fax The window Companion Manager and Companion Director show using different messages the reception of a fax The icon is displayed at the bottom of the window Companion Manager and the icon appears in the task bar You can automatically print faxes on reception To do this you have to define this parameter refer to paragraph Fax parameters page 65 Follow up of fax com...

Page 70: ...te and reception of the fax the status Fax parameters Access to fax parameters 1 Click on the icon of the window COMPANION DIRECTOR 2 Select TOOLS OPTION FAX 3 Make the adjustments required referring to the description of parameters below and click OK Description of the tab LOGS AND REPORTS Important The button DELETE deletes the entire log and not simply the selected message s Important The butto...

Page 71: ... cover page template there are two major steps First step Create a background image with the logos and the layout that you wish Second step Add the field that you want to be displayed in the cover page fax number comment subject and so on As mentioned before these fields will be filled by Fax application at emission time For the first step there are two methods to create the background image You c...

Page 72: ...m Files Companion Suite Pro LL 2 Documents FAX Temporary and has the file extension fax Option B Launch MFMANAGER select NEW FAX select the scanner source as shown below Add any recipient to the recipient list click on the tab ADVANCED OPTIONS select resolution FINE as shown below Finally click on the button SAVE AS DRAFT in the lower right corner floppy disk icon The background image is created i...

Page 73: ...xit this window f The window New Fax is displayed you can now choose the Cover Page template that you want to use When you double click the preview image in the lower right corner another window pops up giving you a preview of the cover page with the fields filled with the recipient s information Creating a cover page 1 From the tab COVER PAGE click on the button NEW 2 Select the model cover page ...

Page 74: ...f the recipient is listed in the address book favourites a group or a distribution list Comments This is an editing window with all the basic functions of a text editor so that you can enter a text which will be sent in the cover page Preview of the model The preview enables you to see the cover page you are going to send Important The SMS service is available depending on the countries and the op...

Page 75: ...Your send request can then be checked if necessary in the outbox Follow up of SMS SMS communications are monitored by means of an outbox a sent item memory an outbox log These services make it possible to have complete information on the terminal activity with regard to communications The outbox log is automatically printed when its contents fill a page After this automatic printing the terminal c...

Page 76: ... PROGRAMS COMPANION SUITE COMPANION SUITE PRO LL2 UNINSTALL 1 A confirmation screen appears Click on the YES button to continue the Companion Suite Pro program removal 2 The uninstall program is launched You can cancel the removal by clicking on CANCEL 3 Click on the OK button 4 You need to restart your system at the end of the procedure Click on the YES button Uninstall the drivers from your PC T...

Page 77: ...tab 5 Select the LASER PRO LL2 driver and click on the REMOVE button 6 Select the option REMOVE DRIVER AND DRIVER PACKAGE and click on the OK button 7 A confirmation screen appears Click on the YES button to continue 8 Click on the DELETE button to confirm the removal To remove scan and modem drivers 1 Open the DEVICE MANAGER window START CONTROL PANEL SYSTEM HARDWARE DEVICE MANAGER or START CONTR...

Page 78: ... toner cartridge at any time before it reaches its end of cycle To replace the toner cartridge proceed as shown below 1 Insert the smart card provided with the new toner cartridge as shown on the picture below The following message appears 2 Press OK The following message appears 3 Stand in front of the device 4 Push on the left and right sides of the cover and pull it towards you 5 Raise and remo...

Page 79: ...er when one or more vertical lines appear on the copies of documents placed on the document feeder presence of debris ink glue etc in the paper transport mechanism the message YOU SHOULD CLEAN THE ROLLER OF THE SCANNER FEEDER PLEASE REFER TO USER MANUAL PRESS STOP WHEN THE ROLLER IS CLEANED warns you that the document feeder cannot transport paper sheets anymore dust dirt or debris obstructing the...

Page 80: ...essage displayed when starting the machine CLOSE COVER PRINTER The printer front cover is open close it TONER EMPTY REPLACE OK Replace the toner cartridge PAPER JAM REMOVE TONER A sheet of paper is jammed in the machine Take out the toner cartridge and remove the jammed paper sheet Take out the paper tray and remove the jammed paper sheet Then open and close the consumable cover PAPER JAM EXTERNAL...

Page 81: ...from the feeder You have the choice between waiting until the transmission takes place at the given time restarting the transmission immediately by pressing abandoning transmission by pressing To eject the document press again Transmission from memory You have the choice between waiting until the transmission takes place at the given time restarting the transmission using the transmission queue In...

Page 82: ...lbox The mailbox number does not exist Code 18 Relay Bcst impossible You requested a document relay from a remote fax which does not have the relay broadcast function Code 19 Subscriber has stopped The communication has been stopped by your subscriber Example a fax wanted to poll your fax but there is no document deposited Code 1A Disconnected The transmission has not started The telephone line is...

Page 83: ...est handling Paper empty Once the problem is resolved printing resumes from the first non printed page No paper feed Once the problem is resolved printing resumes from the first non printed page Exception If the document was to be printed in manual duplex mode the printing of the document is cancelled Paper jam Paper format problem Toner empty The printing of the active document is cancelled Docum...

Page 84: ...pplications connection modes USB or WLAN paper formats as well as file types and sizes Preheating time 21 sec First page out time 13 sec Type Autonomous Black and White Copy speed 20 ppm maximum Resolution 600 dpi Multiple copies 99 pages maximum Zoom range 25 to 400 Type Colour scanner Document feeder capacity 50 sheets Colour depth 36 bits Resolution 600 dpi optical 2400 dpi interpolated Softwar...

Page 85: ...aintenance Consumable specifications Reference paper Toner cartridge Specifications are subject to changes for improvement without notice Scanner Inapa tecno SPEED A4 Printer Ricoh T6200 A4 Reference CTR 363 CTR 363L ...

Page 86: ...made with ease of use and reliability in mind If after consulting your user manual you still require assistance you should contact our Call Centre Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product United Kingdom Phone 0870 2485490 0 10 min Tariff cost effective from 22 09 2006 ...

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