Ricoh Aficio MP 171, Operating Instructions Manual

Page: 344 / 1780

Quick Reference Fax Guide
c
Please put this guide above your machine
g
1. Receive File indicator
2. Communicating indicator
3.
{ Memory Trans. } key
4. { On Hook Dial } key
5. { Facsimile } key
Press to switch to the facsimile mode.
6.
{ Search Destination } key
7. { Check Destination } key
8.
{
Job Information
}
key
9. Function keys
10. Indicators
11. Display panel
12. Selection keys
13. Scroll keys
14.
{ User Tools/Counter } key
15. { Clear/Stop } key
16. { Clear Modes } key
Press to clear the current settings.
17. Main power indicator
18. Operation switch
19. { Start } key
20. { # } key (enter key)
21. Number keys
22.
{ OK } key
Press to set a selected item or an
entered numeric value.
23.
{
Escape
}
key
Press to cancel operation or return to
the previous display.
24.
{
Lighter
}
key,
{
Darker
}
key
25. Data In indicator
26. Quick Dial keys
27.
{ Resolution } key
28. { Pause/Redial } key
29. User Function keys
You can assign frequently-used
functions to these keys.
A
Specify a transmission mode by pressing the
{
Memory Trans.
}
key:
• Memory Transmission, or
• Immediate Transmission
B
Place the original.
• Exposure glass
(face down)
• ADF (face up)
C Make the scan
settings you require.
D
Specify a destination.
E Press the
{
Start
}
key.
If you choose Memory Transmission, you can
send to more destinations at once. To do this,
after step 4, press:
- [Add Dest] and specify destinations
How to send a fax...
(1. Transmission)
Please see the <Facsimile Reference> Operating
Instructions:
- SUB/SEP Codes (2. Other Transmission Features)
Privacy can be protected when faxing with a SUB/SEP
Code, since only people who know the SUB/SEP Code can
receive or print the fax document.
- Printed reports (4. Confirming Communication Information)
Inform you if a fax has been saved, sent, or failed to be
transmitted.
- LAN-Fax features - Sending a fax from a computer
(5. Fax via Computer)
Advanced Fax Features
Immediate
Before the original is scanned = before pressing the
{
Start
}
key:
A
Press the
{
Clear Modes
}
key.
While the original is being scanned = after pressing the
{
Start
}
key:
A
Press the
{
Clear/Stop
}
key.
Memory
While the original is being transmitted:
A
Press the { Clear/Stop } key.
B
Select the file you want to cancel, and then press [Stop TX].
C Press [Delete].
D Press the
{
Escape
}
key.
Before the transmission is started:
A
Press the
{
Job Information
}
key.
B
Select [Check/Stop TX File], and then press the
{
OK
}
key.
C
Select the file you want to cancel, and then press [Stop TX].
D
Press [Delete].
E
Press the
{
Escape
}
key twice.
How to cancel a transmission...
(1. Transmission)
Facsimile
Copier
Scanner
Printer
To select an item on the display…
• Use
{U}
or
{T}
to scroll the display.
• Press the
{
OK
}
key to set the currently
selected item and to proceed to the next
display.
How to fax via a network
(1. Transmission,
5. Fax via Computer)
Internet Fax
This machine converts scanned document
images to e-mail format and transmits the data
over the Internet.
- Press [
] to display in the destination
display column.
- Specify the e-mail address as a destination.
IP-Fax
The IP-Fax function sends or receives
documents between two facsimiles directly via a
TCP/IP network.
- Specify the protocol (H.323 or SIP). After
you specify the protocol, appears in the
destination display column.
- Specify the IP address as a destination.
LAN-Fax
Using the LAN-Fax Driver, you can send a
document created with a Windows application
from a computer connected to the machine to
another fax machine. To use LAN-Fax, install the
LAN-Fax Driver on your computer.
How to register a Quick Dial...
(1. Transmission)
A
Press the { User Tools/Counter } key.
B
Select [System Settings], and then press the { OK } key.
C
Select [Administrator Tools], and then press the { OK } key.
D
Select [Address Book Management], and then press the { OK } key.
E
Select [Program/Change], and then press the { OK } key.
F
Enter the registration number you want to program, and then press
the
{
OK
}
key.
G
Enter the name, and then press the
{
OK
}
key.
H
Press [Details].
I
Select [Fax Settings], and then press the
{
OK
}
key.
J
Enter the fax number and specify optional settings.
K
Press [End].
L
Press the
{
OK
}
key.
M
Press the
{
User Tools/Counter
}
key.
N
You will get a message ‘Settings have been updated...’. Press [Exit].
Copyright © 2008 Printed in China EN USA D069-7104
How to send at a specific time (Send Later)
(2. Other Transmission
Features)
Using this function, you can instruct the machine to send the fax
at a later time via Memory Transmission.
Advantage: you can take advantage of off-peak telephone
charges, without being at the machine.
A
Place the original, and then select the scan settings you require.
B
Press [TX Mode].
C
Select [Send Later], and then press
the
{
OK
}
key.
D
Select [Send at Specified Time], and then press the
{
OK
}
key.
E
Enter the time using the number keys
and press [AM/PM] to switch between
AM and PM. Then press the
{
OK
}
key.
F
Press the { Escape } key.
G Specify a destination, and then press the
{
Start
}
key.
Chapter references in this guide refer to the bundled OI CD; Facsimile Reference.
The Journal is printed automatically after every 50
communications. You can also request a Journal at any
time, by following the procedure below.
A
Press the
{
Job Information
}
key.
B
Select [Print Journal], and
then press the
{
OK
}
key.
C
Press the
{
Start
}
key.
D
Press the
{
Escape
}
key.
How to print the Journal...
(4. Confirming Communication
Information)
This button needs to be selected as first step
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