Ricoh Aficio MP 171, Operating Instructions Manual

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Other Security Functions
This section explains settings for preventing information leaks, and functions that you can restrict to further
increase security.
Fax Function
Not Displaying Destinations and Senders in Reports and Lists
In [Fax Features], you can specify whether to display destinations and sender names by setting "Switch
4, Bit No. 4" and "Switch 4, Bit No. 5" in [Parameter Setting], under [Administrator Tools]. Making
this setting helps prevent information leaks, because unintended users cannot read destinations and
sender names on both the sending and receiving side. For details about "Parameter Settings", see
"Fax Features", Facsimile Reference.
Stored Reception File User Setting
In [Fax Features], you can specify which users can manage fax files stored on the hard disk by setting
[Stored Recpt.File User Set] to [Set], under [Reception Settings]. To access the machine over the
network, specified users must enter their user codes or login user names and passwords. Only
authorized users can manage fax files stored on the hard disk. For details about "Reception Settings",
see "Fax Features", Facsimile Reference.
Printing the Journal
When making authentication settings for users, to prevent personal information in transmission history
being printed, set the Journal to not be printed. Also, if more than 200 transmissions are made,
transmissions shown in the Journal are overwritten each time a further transmission is made. To prevent
the Transmission History from being overwritten, perform the following procedures:
• In [Fax Features], go to [Administrator Tools], [Parameter Setting] "Switch 03, Bit 7", and change
the setting for automatically printing the Journal.
• In [Fax Features], go to [Administrator Tools], [Parameter Setting] "Switch 21, Bit 4", and set
"Journal Notification by E-mail" to ON.
Specifying Automatic Deletion of Incoming Faxes when an Error Occurs
This can be specified by the machine administrator.
In [Fax Features], you can configure the machine to automatically delete incoming faxes by setting
Bit 07 of Switch 10 in [Parameter Setting] under [Administrator Tools]. If you make this setting, the
machine will delete every incoming fax when an error occurs, even if you have configured the machine
to only store incoming faxes. Errors can be caused by corruption of the hard disk, memory overload,
or lack of storage for incoming faxes. Each deletion is recorded and will appear on the incoming fax
deletion report. By preventing incoming faxes printing out unexpectedly, this function makes fax
reception more secure.
Other Security Functions
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