Ricoh Aficio 3224C Operating Instructions Manual Download Page 1

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FAX Option Type 3232

Operating Instructions

Facsimile Reference

<Advanced Features>

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the “General Settings Guide” before using the machine.

Transmission Mode

Checking and Canceling Transmission Files

Communication Information

Other Transmission Features

Reception Features

Fax via Computer

Simplifying the Operation

Facsimile Features

Administrator Setting

Solving Operation Problems

Appendix

Printed in Japan

EN USA B750-8511

Summary of Contents for Aficio 3224C

Page 1: ...mile Reference Adva FAX Option Type 3232 Operating Instructions Facsimile Reference Advanced Features Transmission Mode Checking and Canceling Transmission Files Communication Information Other Transmission Features Reception Features Fax via Computer ...

Page 2: ...rporation in the United States and or other countries Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated Ethernet is a registered trademark of Xerox Corporation Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks Note The proper names of the Windows operating ...

Page 3: ...being tampered or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrators as well as setting user and admin istrator authentication Network Guide PDF file CD ROM1 Provides information about configuring and operating the printer in a net work environment or using software This manual covers all models and therefore contains functions and...

Page 4: ... provides an overview of its functions This guide is added to the Start menu when DeskTopBinder Lite is installed Auto Document Link Guide PDF file CD ROM2 Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite This guide is added to the Start menu when Desk TopBinder Lite is installed Other manuals PostScript 3 Supplement PDF file CD ROM1 Unix Supplement Availa...

Page 5: ...Resending a File 24 Printing a List of Files in Memory Print TX File List 25 3 Communication Information Printing the Journal 27 Journal 29 Checking the Transmission Result TX File Status 31 Checking the Reception Result RX File Status 32 Displaying the Memory Status 33 Printing Deleting Received and Stored Documents Print Delete Stored RX File 34 Printing Received and Stored Documents 34 Deleting...

Page 6: ...Printing stored documents 70 Stamp 72 Transmission Options 73 Fax Header Print 73 Label Insertion 73 Reduced Image Transmission 73 Auto Reduce 74 Default ID Transmission 74 Selecting transmission options for a single transmission 74 More Transmission Functions 76 If Memory Runs Out While Storing an Original 76 Parallel Memory Transmission 76 Checking the Transmission Result 77 Automatic Redial 77 ...

Page 7: ... JBIG Reception 94 Auto Fax Reception Power up 94 Printing Options 95 Print Completion Beep 95 Checkered Mark 95 Center Mark 95 Reception Time 96 Two Sided Printing 96 180 Degree Rotation Printing 97 Multi copy Reception 97 Image Rotation 98 Combine Two Originals 98 Page Separation and Length Reduction 99 Reverse Order Printing 99 Page Reduction 100 TSI Print Transmitting Subscriber Identification...

Page 8: ...19 LAN Fax Operation Messages 120 Viewing Fax Information Using a Web Browser 121 Viewing Printing and Deleting Received Fax Messages Using a Web Browser 121 Viewing received fax messages using a Web browser 121 Printing fax information using a Web browser 122 Deleting fax information using a Web browser 122 Programming Destination Information from Web Browser 123 Delivering Files Received by Fax ...

Page 9: ...ry Lock 163 ECM Error Correction Mode 164 User Parameters 164 Changing the User Parameters 168 Printing the User Parameter List 169 Special Senders to Treat Differently 169 Authorized Reception 170 Forwarding 171 Reception File Print Quantity 171 Print 2 Sided 171 Memory Lock 172 Reception Reverse Printing 172 Paper Tray 172 Programming Changing Special Senders 172 Programming Initial Set Up of a ...

Page 10: ...il Notification 197 Error Report E Mail 197 Server Generated Error E mail 197 11 Appendix Connecting the Machine to a Telephone Line and Telephone 199 Connecting the Telephone Line 199 Selecting the Line Type 200 Connecting the Optional Handset or an External Telephone 200 Optional Equipment 202 Expansion Memory 32MB DIMM 202 Handset 202 Extra G3 Interface Unit 202 Specifications 203 Compatible Ma...

Page 11: ...mbol Be sure to read the instructions all of which are included in Safety In formation General Settings Guide The statements above are notes for your safety Important If this instruction is not followed paper might be misfed originals might be damaged or data might be lost Be sure to read this Preparation This symbol indicates information or preparations required prior to operating Note This symbo...

Page 12: ...2 ...

Page 13: ...fy lost messag es Limitation This function is unavailable with Immediate Transmission Use Memory Transmission Note You can specify a time within 24 hours If the current time shown is not correct change it See Timer Set tings General Settings Guide If the document is sent before the specified time the Immediate TX Result Report is printed and the job is completed For convenience you can program the...

Page 14: ...ing numbers small er than 10 add a zero at the be ginning If you make a mistake press Clear or the Clear Stop key be fore pressing OK and then try again To cancel Send Later press Cancel The display returns to that of step C E E E E Press OK The standby display appears Note To check the settings press Transmission Mode F F F F Specify a destination and then press the Start key Note You can cancel ...

Page 15: ...eys with operations for Sender Settings Quick Operation keys allow you to omit steps Band H See p 142 General Settings Ad justment You can use communication man agement report etc to check usage status by specified user When user authentication is set you can check usage by logged in users See p 160 Printing Journal When User ID is set to sender you can count the number of times of uses by each us...

Page 16: ...address is registered you can specify whether or not to send the transmission re sult by e mail to the sender If you enable this function a Transmis sion Result Report is sent to the registered E mail address Note When a user logs in with User ID the Transmission Result Report is sent by e mail to the logged in us er A Select Yes or No for the E mail TX Results by E mail function G G G G Press OK ...

Page 17: ...OK The standby display appears Note To check the settings press Transmission Mode I I I I Specify the destination and then press the Start key Note To cancel the Sender Settings cancel the transmission See p 19 Canceling a Transmis sion ...

Page 18: ...ission Note If there is already a message stored with this function or a transmis sion in progress your message will be sent after that message has been transmitted A A A A Place the original and then select the scan settings you require Reference p 13 Placing Originals Fac simile Reference Basic Features p 29 Scan Settings Facsimile Reference Basic Features B B B B Press Transmission Mode C C C C...

Page 19: ...get to tell the re ceiver the ID that must be entered to print the message Limitation The destination machine must be of the same manufacturer and have the Confidential Reception function The destination machine must have enough memory available This function is not available with Internet Fax Note We recommend you program the Confidential ID in this machine be forehand See p 190 Program ming a Co...

Page 20: ...onfidential ID 4 digit number using the num ber keys and then press OK ID Override and the entered Confidential ID are shown above the highlighted Confiden tial TX Note If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To cancel Confidential Trans mission press Cancel The display returns to that of step C E E E E Press OK The standby display appears Note...

Page 21: ...de Poll ing ID unique to the transmission This ID overrides the ID stored in the machine The user must supply this ID when they poll your ma chine If the IDs match the mes sage is sent Make sure in advance the other end knows the ID you are using Limitation Polling Transmission is allowed only if the receiver s machine has the Polling Reception function Usually only machines of the same manufactur...

Page 22: ...arged to the receiver A A A A Place the original and then select the scan settings you require Reference p 13 Placing Originals Fac simile Reference Basic Features p 29 Scan Settings Facsimile Reference Basic Features B B B B Press Transmission Mode C C C C Press Polling TX D D D D Depending on the Polling Trans mission mode use one of the fol lowing procedures Free Polling Transmission A Check th...

Page 23: ...mmed in a Quick Operation key you can have the report e mail sent after transmission See p 144 Quick Oper ation Key Limitation This report is not printed if the User Parameters are set to allow the stored originals to be repeated ly sent Save See p 164 User Pa rameters switch 11 bit 7 Note You can turn this function on or off with the User Parameters See p 164 User Parameters switch 03 bit 6 You c...

Page 24: ...g with the same Polling ID any messages that do not require ID are received Free Polling ID Override Polling Reception You must enter an Override Poll ing ID unique to this transmission This ID overrides the one stored in this machine Your machine will receive any messages waiting in the transmit ting machine that have matching ID s If no ID s match any messag es that do not require IDs are re cei...

Page 25: ...ram one of the Quick Operation keys with operations for this function Using the key allows you to omit steps A and D See p 142 General Settings Adjust ment A A A A Press Transmission Mode B B B B Press Polling RX C C C C Depending on which method you are using select one of the follow ing procedures Default ID Free Polling Reception A Check that Default ID Free Poll ing RX is selected and then pre...

Page 26: ... can display a sender name with the User Parameters See p 164 User Parameters switch 04 bit 5 Polling Result Report This report is printed after a Polling Reception has been completed and shows its result If E mail TX Results is programmed in a Quick Operation key you can se lect whether a report e mail is sent af ter reception See p 144 Quick Operation Key Note You can also check the result of a ...

Page 27: ...ory Transmission Internet Fax Transmission Send Later Sender Settings Priority Transmission Confidential Transmission Polling Reception Polling Transmission Transfer Request Note If there are no files being sent or stored by Memory Transmission Change Stop TX File does not appear on the display You cannot check or edit a file being sent Also a Confidential Transmission file or stored file to be pr...

Page 28: ... Press Check Change Settings C C C C Select a file to check Note If multiple destinations were specified only the destination selected first appears If multiple destinations were specified only the number of unsent messages appears D D D D Confirm a transmission and then press Exit E E E E Press Exit The standby display appears ...

Page 29: ...already been sent and will be received at the other end If the transmission finishes while you are carrying out this proce dure transmission cannot be can celed A A A A Press Change Stop TX File B B B B Confirm that the Stop Transmis sion is selected and then select a file whose transmission you want to cancel Note To display only the files being sent press Files under TX If multiple destinations ...

Page 30: ... D D D D Press Change for the destination you want to delete Note Press to switch the destina tion between fax number Internet Fax address and IP Fax address E E E E Press Clear to delete the destination Note Pressing Clear deletes by single digits the fax number or IP Fax address entered using the num ber keys Internet Fax address can be entirely deleted at once by pressing Clear F F F F Press Ex...

Page 31: ... to switch the destina tion between fax number Inter net Fax address and IP Fax address E E E E Specify the destination using the number keys or soft on screen keys Note To add Internet Fax address or IP Fax address press Manual Input and then specify the destination You can also program a SUB Code or SEP Code by pressing Adv Features F F F F Press Exit Note Repeat from the step C if you want to a...

Page 32: ...le for which you want to change or cancel the transmis sion time D D D D Press Change TX Time E E E E Press Clear and then re enter the transmission time using the num ber keys or select Economy Time and then press OK Note If you select Economy Time the economy time already specified is entered See p 142 General Settings Adjustment If you press Transmit Now the file is transmitted immediately Howe...

Page 33: ...X File B B B B Press Print File C C C C Select the file you want to print Note If multiple destinations were specified only the number of unsent messages appears If you want two sided printing press Print 2 Sides To cancel printing press Can cel The display returns to that of step C D D D D Press the Start key Note To cancel printing after pressing the Start key press Stop Print ing The display re...

Page 34: ...ou pro gram this function See p 164 User Parameters switch 24 bit 1 A A A A Press Change Stop TX File B B B B Press Transmit Failed File C C C C Select the file you want to resend TX failed is displayed for files that could not be sent Note If multiple destinations were specified only the destination number appears If multiple destinations were specified only the number of unsent messages appears ...

Page 35: ...le stored in memory can also be printed See p 23 Printing a File You can display a sender name with the User Parameters See p 164 User Parameters switch 04 bit 5 A A A A Press Change Stop TX File B B B B Press Print List Note To cancel printing before press ing the Start key press Can cel The display returns to that of step B C C C C Press the Start key Note To cancel printing after pressing the S...

Page 36: ...Checking and Canceling Transmission Files 26 2 ...

Page 37: ... file number Print per User Prints the results of communica tions by individual sender Note The setting on the machine can be changed so that user codes will be printed instead of user names For more information contact your service representative The sender name column of the Journal is useful when you need to program a special sender See p 169 Special Senders to Treat Differently You can set whe...

Page 38: ... User A Select Print per User B Select a user Note Press Cancel if the user is not registered The display returns to that of step C C Press OK after checking the user name shown on the dis play Note Press Cancel to return to the previous screen if a wrong user name is selected D D D D Press the Start key Note To cancel a file printing press Stop Printing The display re turns to that of step C E E ...

Page 39: ... end For fax destinations Shows the name for display pro grammed by the other end Shows the programmed fax num ber if the name for display has not been programmed If neither name nor fax number has been programmed by the other end an entered fax number or a name programmed in a destination list is shown for transmissions The space will be blank for recep tions Note To prioritize a fax number or na...

Page 40: ...3 Auto will be shown For Internet Fax transmissions and re ceptions After and T for outgoing e mail or R for ingoing e mail the commu nication mode appears in alphabetical letters or symbols Outgoing e mail set for Reception Notice of E mail Op tions bears a Q whereas A ap pears with reception confirmation e mails For IP Fax transmissions and recep tions After and T for outgoing fax or R for ingoi...

Page 41: ... Using the key allows you to some omit steps See p 142 General Settings Adjustment A A A A Press Information B B B B Select TX File Status C C C C Check the transmission results Transmission results are dis played from the latest result down in groups of six Note When a fax is sent Destina tion shows the Own Fax Num ber or Fax Header information of a receiver The e mail address and name programmed...

Page 42: ...l not appear To view the latest result exit RX File Status and then try again You can program one of the Quick Operation keys with operations for this function Using the key allows you to some omit steps See p 142 General Settings Adjustment A A A A Press Information B B B B Select RX File Status C C C C Check the reception results Reception results are displayed from the latest result in groups o...

Page 43: ...B B B Press Memory Status C C C C Check the memory status Note Others will be displayed When storing attachment files See p 65 Sending an Auto Document For storing Reception Re quest files See p 52 Transfer Station When storing originals in the Information Boxes See p 42 Storing Messages in Infor mation Boxes When sending to the Person al Box See p 41 Printing Personal Box Messages If you have mad...

Page 44: ...ort e mail You can store up to 400 received documents on the hard disk You can view print received and stored documents using a Web Im age Monitor or DeskTopBinder Lite See p 121 Viewing Fax Infor mation Using a Web Browser or the DeskTopBinder s manuals and Help Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk Note This function allows y...

Page 45: ... appears Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk Note You cannot delete a document while another person is preview ing or printing it using a Web Im age Monitor or DeskTopBinder You can specify and print multiple documents You can specify a max imum of 30 documents at one time A A A A Press Information B B B B Press Print Delet...

Page 46: ...appens use the Power Fail ure Report to identify which mes sages have been deleted See p 196 Turning Off the Main Power When a Power Failure Occurs Limitation You must program the Confiden tial ID for Confidential Reception to work This function is not available with Internet Fax Note You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit...

Page 47: ...E E Press Exit The standby display appears If you cannot print confidential files even if the Confidential File i i i i indicator is lit The Confidential File indicator also lights if the machine received a mes sage with a SUB Code Check the Per sonal Boxes Note Print from the Personal Box when a file has been sent from another party with a SUB Code attached See p 41 Printing Personal Box Messages...

Page 48: ...ff the Main Power When a Power Failure Occurs Note If Memory Lock and received doc ument storage are both set to on Memory Lock is unavailable and received documents become stored documents For details see p 192 Storing or Printing Re ceived Documents and p 34 Printing Deleting Received and Stored Documents Print Delete Stored RX File Even when Memory Lock is avail able if free memory is insuffici...

Page 49: ... ID with the number keys and then press the Start key Note If the Memory Lock ID does not match the message Speci fied code does not corre spond to programmed Memory Lock ID appears Press Exit and retry after checking the Memory Lock ID E E E E Press Exit The standby display appears ...

Page 50: ...nation you specify You can specify a fax num ber e mail address or IP Fax destination as the receiver See p 179 Program ming changing Personal Boxes for details on programming receivers To be able to receive messages into a Personal Box you must inform the sender of the SUB Code pro grammed for that Personal Box and ask them to send the message using SUB Code Transmission with that SUB Code See p ...

Page 51: ... se lected Personal Box password is set in advance Note The password is programmed in Administrator Tools See p 179 Programming chang ing Personal Boxes A Enter the password and then press OK Note If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To cancel entering a pass word press Cancel The dis play returns to that of step D E E E E Press the Start ke...

Page 52: ...Recep tion request is made by another party the SEP Code they specify is matched against the SEP Codes programmed in that Information Boxes If a code matches the mes sage stored in the Information Box is sent to the other party automati cally See p 50 SEP Code You can check the contents of In formation Boxes with Store De lete Print Information Box File See p 44 Printing Information Box Messages Y...

Page 53: ...To cancel entering a pass word press Cancel The dis play returns to that of step C D D D D Place the original and then select the scan settings you require Note You can also select the follow ing settings Book Fax 2 Sided Original The op tional ADF is required Stamp The optional ADF is required Reference p 13 Placing Originals Fac simile Reference Basic Features p 29 Scan Settings Facsimile Refere...

Page 54: ...ear Stop key before pressing OK and then try again To cancel entering a pass word press Cancel The dis play returns to that of step D E E E E Press the Start key Note If you wish to two sided print ings you need to install the op tional two side printing unit If you want two sided printing press Print on 2 Sides before pressing the Start key To stop printing before pressing the Start key press Can...

Page 55: ... delete When a password is required A Enter the password and then press OK Note If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To cancel entering a pass word press Cancel The dis play returns to that of step D E E E E Press Delete Note To stop deleting press Do not Delete The display returns to that of step D F F F F Press Exit Note Repeat from step D...

Page 56: ...Communication Information 46 3 ...

Page 57: ... the Pause Redial key D D D D Enter 1 5 5 5 3 3 3 using the number keys E E E E Press the Start key Redial The machine stores the last 10 desti nations specified in each transmission method This function saves time when you are sending to the same destination repeatedly as you do not have to enter the destination again Limitation The following kinds of destina tions are not stored Quick Dials Grou...

Page 58: ...l key C C C C Select the destination you want to redial to Note Now that the date and time the original was read appears as a key select by pressing it When you press ProgDest you can register a selected recipient in the destination list See p 38 Registering Entered Destina tions to the Address Book Fac simile Reference Basic Features ...

Page 59: ...tion General Settings Guide See p 127 Registering and Changing Keystroke Programs Messages you send using this function are marked SUB on all reports This function is not available with Internet Fax A A A A Place the original and then select the scan settings you require Reference p 13 Placing Originals Fac simile Reference Basic Features p 29 Scan Settings Facsimile Reference Basic Features B B B...

Page 60: ...om ma chines that have the Polling Recep tion function and the same manufacturer However if a machine of another manufacturer supports Polling Reception you can receive fax messages from the other party using this method instead You can receive messages that have the same SEP Code as the SEP Code you entered Limitation A SEP Code cannot be used with Internet Fax Note The ID can be up to 20 digits ...

Page 61: ...ress Default ID Free Polling RX and then press OK Note To cancel Polling RX press Can cel The display returns to that of step J L L L L Press OK The standby display appears M M M M Press the Start key PWD Code There are times you may want to use a password when receiving faxes by polling using the SEP Code function Note The password can be up to 20 dig its long You can enter numbers and spaces as ...

Page 62: ... Party and in the Transfer Station itself See p 189 Transfer Report Program the same Polling ID in both this machine Requesting Party and the Transfer Station See p 190 Programming a Poll ing ID To send a Transfer Request by fax the Transfer Station must be a fax machine of the same man ufacturer and have the Transfer Station function To send a Transfer Request by e mail Transfer Station must be a...

Page 63: ... registering the destina tions in the Address Book See p 53 T 37 Full Mode Facsimile Reference Basic Features When using a Transfer Request by e mail documents are sent at A4 width Documents larger than A4 are reduced to A4 width If the receiver is in com pliance with the T 37 full mode documents are sent at the width specified in the Address Book See p 53 T 37 Full Mode Fac simile Reference Basic...

Page 64: ...e Transfer Station enter 0 1 Note You can enter up to five dig its Speed Dial A Select q q q qp p p p Speed Dial B Enter the number of the Speed Dial code For example to select the num ber stored in Speed Dial 12 of the Transfer Station enter 1 2 Group Dial A Select q q q qp p p pp p p p Group Dial B Enter the number of the Group number For example to select the num ber stored in Group Dial 04 of ...

Page 65: ...ngs Facsimile Reference Basic Features B B B B Press the key programmed with Transfer Request C C C C Press the Start key Setting Multistep Transfer Program a Transfer Station in a desti nation list When receiving a Transfer Request that specifies the same Re ceiving Station as programmed in the destination list this machine sends a Transfer Request to the programmed Transfer Station This function...

Page 66: ... B Press the On Hook Dial key You will hear a low tone from the internal speaker Note If you want to cancel this oper ation press the On Hook Dial key again C C C C Dial The machine immediately dials the destination Note You can adjust the volume of the On hook sound by pressing Higher or Lower in the upper right hand corner of the dis play The volume can also be preprogrammed in General Settings ...

Page 67: ...external telephone on the fax machine you can speak with the other party when you hear a voice If you hear a voice before press ing the Start key pick up the exter nal telephone and tell the receiver you want to send a fax message ask them to switch to facsimile mode ...

Page 68: ...t the scan settings you require Reference p 13 Placing Originals Fac simile Reference Basic Features p 29 Scan Settings Facsimile Reference Basic Features B B B B Pick up the external telephone You will hear a tone C C C C Dial The machine immediately dials the destination Note If you make a mistake replace the external telephone and then try again from step B D D D D When the line is connected an...

Page 69: ...ce unit you can select G3 1 G3 2 G3 3 or G3 Auto depending on the number of the installed unit Multi port When the extra G3 interface unit is installed communications can take place simultaneously through two lines at once The following list shows protocol combinations available for each line type Note A maximum of three simulta neous communications are pos sible You cannot perform three Immediate...

Page 70: ...60 4 B B B B Select the line you want to use When one optional extra G3 unit is installed Note If you select G3 Auto the ma chine will use any available line This increases efficiency C C C C Press Exit The standby display appears ...

Page 71: ...ments are sent at A4 width Documents larger than A4 are reduced to A4 width See p 13 Placing Originals Facsimile Ref erence Basic Features If the re ceiver is T 37 full mode compliant documents are sent at the width specified in the Address Book See p 53 T 37 Full Mode Facsimile Reference Basic Features A A A A Place the original on the exposure glass and then select the scan set tings you require...

Page 72: ...he Start key after each page After the last original has been scanned press If key is not pressed the machine will automatically start sending the documents 60 sec onds by Memory Transmission and 10 seconds by Immediate Transmission after the last orig inal has been scanned Two Sided Transmission Double Sided Transmission The optional ADF is required Use this function to send two sided originals N...

Page 73: ...s B and G See p 142 General Settings Adjustment A A A A Place the original in the ADF and then select the scan settings you require Reference p 13 Placing Originals Fac simile Reference Basic Features p 29 Scan Settings Facsimile Reference Basic Features B B B B Press Sub TX Mode C C C C Press 2 Sided Original D D D D Specify the original position Check the orientation of the placed document and t...

Page 74: ...dard message at the top of the first original sent There are four types of standard mes sages Confidential Urgent Please phone and Copy to corres section You can also program other messag es Note While this function is in use the third line of the Label Insertion is not printed See p 75 Program ming the Label Insertion When there is an image around the area where the standard message is to be stam...

Page 75: ...ng Chang ing and Deleting an Auto Document Note You can attach one Auto Docu ment to each transmission You can store up to 6 Auto Docu ments See p 156 Storing Chang ing and Deleting an Auto Document Files with Auto Documents are sent by Memory Transmission When sending an Auto Document with other files the Auto Docu ment is sent first Storing Auto Documents reduces the amount of free memory slight...

Page 76: ...nd then press the Start key Printing documents stored as Auto Documents This function is used for printing doc uments stored as Auto Documents This function is very convenient as it can be used for checking the contents of stored files A A A A Press Sub TX Mode B B B B Press Auto Document C C C C Select an Auto Document file to be printed and then press Print File Note To cancel the Auto Document ...

Page 77: ...nts are stored and categorized as stored recep tion files See p 34 Printing De leting Received and Stored Documents Print Delete Stored RX File You can program one of the Quick Operation keys with operations for this function Using the quick op eration keys allows you to omit step A and to finish the operation by pressing OK only one time at step F See p 142 General Set tings Adjustment Sending st...

Page 78: ...cuments to be sent Press File Name to place the documents in alphabetical or der Press User Name to place the documents in order by pro grammed user name Press Date to place the docu ments in order of programmed date Specifying documents from the file list A Press U U U U Prev or T T T T Next to dis play the documents to be sent B Select the file Specifying documents from the User Name A Select Se...

Page 79: ...E E E When you want to add your origi nals to stored documents and send them all at once press R R R ROr igi Stored File or Stored file R R R R Origi When sending only stored docu ments proceed to step F Note When R R R ROrigi Stored File is pressed the machine sends the originals and then stored files When Stored file R R R R Origi is pressed the machine sends the stored files and then originals ...

Page 80: ... documents You can specify a max imum of 30 documents at one time A A A A Press Sub TX Mode B B B B Press Select Stored File C C C C Select the document to be printed Note The documents stored using the facsimile function appear on the display Press File Name to place the documents in alphabetical or der Press User Name to place docu ments in order of programmed user name Press Date to place the d...

Page 81: ...n press OK Note Partial matching is used to search for the file name C Select the file D D D D If you select a document with a password enter the password and then press OK If the document does not have a password proceed to step E E E E E Press Print File or Print 1st Page When Print File is pressed the ma chine prints all the pages When Print 1st Page is pressed the ma chine prints only the firs...

Page 82: ...mission or successfully sent by Im mediate Transmission Note Stamp only works when scanning from the ADF When the stamp starts getting lighter replace the cartridge See Replacing the Stamp Cartridge General Settings Guide If a page was not stamped even though the Stamp function is turned on you need to resend that page If you use this function often you can set the default in General Set tings and...

Page 83: ... number keys to specify the receiver the first head er name will be printed on the re ceiver s paper You can program fax header names using the Program Fax In formation function You can select whether or not dates fax header names file num bers or page numbers are printed by changing their respective User Parameters switch 18 bit 3 2 1 0 See p 164 User Parameters You can program one of the Quick O...

Page 84: ... you turn this function on transmis sion will only take place if the desti nation s Polling ID is the same as yours This function can stop you ac cidentally sending information to the wrong place Preparation You need to register a polling ID beforehand See p 190 Program ming a Polling ID Limitation This function is not available with Internet Fax Note You can program one of the Quick Operation key...

Page 85: ...want to insert a destination Programming the Reduced Image Transmission A Press On for Reduced Image TX Note Press Off if you do not want to do a reduced transmission Programming the Auto Reduce A Press On for Auto Reduce Note Press Off if you do not want to use the Auto Reduce func tion Programming the Default ID Transmission A Press On for Default ID TX Note Press Off if you do not want to use I...

Page 86: ...instead of Parallel Memory Transmission in the following cas es When the line is busy and could not be connected to With Send Later When you store an original for Memory Transmission while another communication is in progress When two or more destinations are specified When you send only an Auto Document When an original is placed on the exposure glass and then sent When you send messages stored i...

Page 87: ...Report or Communication Failure Report See p 81 Communication Failure Re port and p 80 Communication Re sult Report Memory Transmission Batch Transmission If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination that message is sent along with your orig inal Several fax messages can be sent with a single call thus elimin...

Page 88: ...er of specified destinations The Simultaneous Broadcast func tion however can simultaneously send faxes to multiple destinations using different lines This results in a shorter overall trans mission time Note A maximum of four simultaneous transmissions including LAN are possible When using the optional extra G3 interface unit if you set the line se lection as G3 Auto beforehand the machine will u...

Page 89: ...wrong you may not be able to ac quire Journal If the Journal in e mail format fails to be transmitted the Journal is printed out The name of an attached CSV file is JOURNAL year month hours minutes For example the file name transmitted in 14 40 12 on 20th December 2004 is JOURNAL20041220144012 csv The subject of Journal by e mail be gins with Journal Journal by E mail If the setting is made so tha...

Page 90: ... can select whether a report e mail is sent after transmission See p 144 Quick Operation Key Note If two or more destinations are specified this report is printed af ter the fax message has been sent to all the destinations If the machine is set up not to print this report and the fax message could not be successfully transmit ted a Communication Failure Re port is printed See p 81 Communication F...

Page 91: ...uld not be sent because the transfer s fax number is incorrect or not pro grammed An invalid destination will be printed if you have specified a group of more than 501 registra tions The message has not been transmitted therefore re send it af ter confirming the number of desti nations in the list column indicates the Internet Fax document was sent to the E mail server programmed in this machine H...

Page 92: ...Other Transmission Features 82 4 ...

Page 93: ... reaches 0 during Immediate Reception any further reception becomes impossible and the current communication is ter minated Reception resolution This machine supports Standard Detail and Super Fine resolutions for reception If you do not have the optional Expansion Memory faxes sent at Super Fine resolution will be printed on your machine at Detail resolution This may differ from the sender s inte...

Page 94: ...ssages by oper ating the machine or a connected computer as necessary See p 192 Storing or Printing Received Doc uments Substitute Reception In Substitute Reception a received fax message is stored in memory instead of being printed Substitute Reception gets used when the machine cannot print any fax messages Fax messages received using Substitute Reception are auto matically printed when the cond...

Page 95: ...isfeeds General Settings Guide The machine is printing with other function The machine is busy print ing with other function The message will be automatically printed after the current job finishes The message Follow ing output tray is full Remove pa per appears The output tray is full Remove paper from the output tray M is lit The cover is open Close the cover shown in the display Problems Causes...

Page 96: ... the senders to transmit them again Important If a sender has not programmed their Own Name or Own Fax Number the machine may fail to receive an important fax message We recommend that you ask important senders to program an Own Name or Own Fax Number in advance Free The machine switches to Substitute Reception regardless of whether or not the sender has programmed their Own Name or Own Fax Number...

Page 97: ...n you must make the following preparations Program each Transfer Station number in this machine Trans fer Station and in the Request ing Party itself See p 189 Transfer Report Program the same Polling ID in both this machine Transfer Sta tion and the Requesting Party See p 190 Programming a Poll ing ID The Requesting Party s fax number must be programmed in the destination list of this ma chine Tr...

Page 98: ... Party s own dial num ber 001813 11112222 Transfer Station s Quick Dial 03 11112222 Transfer Result Report Preparation Program the Requesting Party fax number into a Quick Dial key in the Transfer Station this machine in advance Program your own fax number See p 189 Transfer Report Program the Polling ID See p 190 Programming a Polling ID This reports whether transmission to the Receiving Stations...

Page 99: ...mail the Transfer Result Report is sent by e mail to the Re questing Party after completing all transmissions to the specified Trans fer Stations If the Administrator s e mail address has been programmed the Transfer Result Report e mail is forwarded to that address Note Unprogrammed destination col umn indicates the message could not be sent because the end receiv er s address is incorrect or not...

Page 100: ...l address is programmed as the destination documents received are forwarded as e mail Limitation A maximum of 500 parties can be specified in a group Note You need to specify the Forwarding destination in advance See p 160 For warding If you want to forward documents to a different destination depending on the sender see p 169 Special Senders to Treat Differently You can select whether the machine...

Page 101: ...Personal Boxes Limitation This function is not available when you set received documents to be deliv ered to the network delivery server Note You can route documents received from any fax machine regardless of man ufacturer Transferring Received Documents Originals sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received then relayed to the programmed receiver When ...

Page 102: ...ail sent from the SMTP server will not be received and the machine reports an error if SMTP reception is not set Also the SMTP server sends an error notification to the originator If an error occurs while receiving e mail reception is aborted the e mail is de leted and Error Report is printed Also the SMTP server will send an error notification to the originator When the SMTP server attempts to ro...

Page 103: ...on security settings this function may not be available Note If an e mail transfer request is received when the SMTP RX File Delivery Set tings to Off this machine responds with an error message to the SMTP server You can make settings that limit transfer to specified originators See p 146 E mail Settings Using this function you can also send documents from your e mail software to e mail addresses...

Page 104: ...p compression you can send photographic originals faster than with other methods of compres sion It allows you to receive messag es sent in the JBIG format through JBIG Transmission Limitation You can only use this function with telephone line If ECM is turned off JBIG Recep tion is unavailable See p 164 ECM Error Correction Mode Auto Fax Reception Power up This machine can be set to shut down aut...

Page 105: ... a Checkered Mark is printed on the first page of fax messages to help you separate them Note You can turn this function on or off using Reception Settings See p 145 Reception Settings Center Mark When this function is enabled marks are printed halfway down the left side or at the top center of each page received This makes it easy for you to position a hole puncher correctly when you file receive...

Page 106: ...nction on or off using Reception Settings See p 145 Recep tion Settings Limitation If you wish to use this two sided printing function it is necessary to install the optional two side print ing unit To use this function all pages of the received document must be of the same size inform the sending party of this beforehand if neces sary You must also have paper set in your machine of the same size ...

Page 107: ...e paper this machine rotates images as shown in the diagram Multi copy Reception If you switch this function on multi ple copies of each incoming fax mes sage will be printed You can also select to have multiple copies made of messages from particular senders See p 169 Special Senders to Treat Differently See p 145 Reception Settings Note The maximum number of copies that can be made for each mess...

Page 108: ...side by side on a sheet of A3L Two 81 2 51 2 K messages are printed side by side on a sheet of 81 2 11 L Two 81 2 11 K messages are printed side by side on a sheet of 11 17 L Limitation This function does not work with messages larger than A5K B5 JISK A4K 81 2 11 K or 81 2 51 2 K When A5K B5 JISK A4K 81 2 11 K or 81 2 51 2 K size paper is loaded in the machine each page of the received message is ...

Page 109: ...et Note Your service representative can customize this function with the following settings Reduction Print split mark Overprinting Overprinting length Guideline for split You can adjust the overprinting and reduction lengths within the following ranges Overprinting length 4mm 0 16 10mm 0 39 15mm 0 59 Guideline for split 5 155mm 5mm steps 0 2 6 1 0 2 steps Reverse Order Printing Normally received ...

Page 110: ...s If the sender has not programmed their Fax Header you will not be able to identi fy them However if you turn this function on the sender s Own Name or Own Fax Number is printed in stead so you can find out where the message came from When you re ceive an Internet Fax document the e mail address of the sender is printed Reference p 73 Initial Settings and Adjust ments Facsimile Reference Basic Fe...

Page 111: ... A4L size message check the A4L column of the follow ing table The paper size at the top has highest priority In this case since 81 2 11 K is given a higher priority than A3L the message is printed on 81 2 11 K If only B5 JISL is loaded and you re ceive an A3L message the received message is stored in memory and not printed Priority Table KK and LL indicate that the message is split over two pages...

Page 112: ...n output You can perform this setting using System Settings See Tray Paper Settings General Settings Guide Note When a different size of document from the priority tray is received the tray containing the same size of paper as the received document is used Just Size Printing If you enable this function received documents are printed on the sheet that has highest priority See p 101 Priority Table T...

Page 113: ...ee User Tools Sys tem Settings General Settings Guide Note To supply a paper from the bypass tray you need the optional bypass tray unit You can load a maximum of 100 sheets of standard paper in the by pass tray You can use a size of paper not stocked in the paper tray s in the bypass tray The machine can detect A5L A4L A3L 51 2 81 2 L 81 2 11 L 11 13 L 8 13 L paper sizes When you load any other s...

Page 114: ...achine to output Internet Faxes and ordinary faxes onto differ ent trays Note To use this function specify the port and destination using Specify Tray for Lines See p 145 Reception Settings Tray Shift The optional finisher is required When the optional finisher unit is se lected for fax output you can use the Tray Shift function whenever a fax or report is printed This is useful for separating fax...

Page 115: ...hen specify a destination In addition to sending faxes LAN Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking To use LAN Fax Driver connect this machine to a LAN and make the neces sary network settings and then install LAN Fax Driver and related utility on your computer To use the parallel port wireless LAN and IEEE1394 you need the opti...

Page 116: ...am Under Windows 95 98 Me Win dows 2000 XP Windows Server 2003 and Windows NT 4 0 the installers for various drivers and utilities launch automatically when you insert the CD ROM If your operating system is Windows 2000 XP or Windows NT 4 0 install ing a printer driver using Auto Run requires Administrator permissions When you install LAN Fax Driver us ing Auto Run log on using an ac count that ha...

Page 117: ... automatically If it does not double click SET UP EXE in the CD ROM root directory to launch the installer C C C C Select the interface language of the software and then click OK D D D D Click LAN Fax Driver The software license agreement window appears E E E E Read all of the terms and if you agree select I accept the agreement and then click Next Note If you select I don t accept the agreement y...

Page 118: ...ft Windows Server 2003 Microsoft Windows NT 4 0 LAN Fax Cover Sheet Editor LAN Fax Cover Sheet Editor helps you edit LAN Fax cover sheets Operating Systems Microsoft Windows 95 98 Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 Microsoft Windows NT 4 0 Setting LAN Fax Driver Properties Note If your operating system is Win dows NT 4 0 Windows 2000 XP or Windows Server 2003 log on using a...

Page 119: ...to a network option configuration is automatically performed For de tails see LAN Fax Driver s Help A A A A Perform Steps A A A A and B B B B in Setting Print Properties B B B B Make settings for the option con figuration When using Windows 95 98 Me A Click the Accessories tab When using Windows 2000 XP Windows Server 2003 or Windows NT 4 0 A Click the Accessories tab When using a network A If the...

Page 120: ...B B B Select LAN Fax M6 in Printer Name C C C C Click OK The LAN Fax dialog box appears Note The setting method may differ depending on the application you are using In all cases select LAN Fax M6 for the printer D D D D Specify the destination Use one of the following proce dures to specify a destination For details see LAN Fax Driver s Help Note When user authentication is used with this machine...

Page 121: ... name If you selected Group from the Name dropdown menu proceed to Step E D Select the type of fax from the Type dropdown menu Note Select the fax type as follows Send by standard fax Fax Send by Internet Fax E mail Send by IP Fax IP Fax If you selected Group from the Type dropdown menu you cannot select the fax type Proceed to Step E E Click the destination in the desti nation list to highlight i...

Page 122: ... ed Fax in Step B while the Protocol dropdown menu is displayed when you selected IP Fax in Step B If you se lected E mail in Step B pro ceed to Step E E Click Set as Destination The entered destination is add ed and displayed in the List of Destination box Note If you have added a wrong destination by mistake click the destination and then click Delete from List F To specify more destinations rep...

Page 123: ...end The Preview window appears C Click Next or Previous to check the image Note To close the Preview win dow click Cancel To print the preview image click OK Saving as Files You can save the fax document in TIFF format Note One page transmission including the cover sheet will be a single TIFF file and the multiple page transmission will be a multi page TIFF The multi page TIFF may display only the...

Page 124: ...ed mes sage appears on the computer s display so you can easily ascertain the communication progress However if the volume of commu nication data from the LAN Fax to this machine increases the mes sage may appear during the opera tion due to the differences in memory capacity between this ma chine and SmartDeviceMonitor for Client For more accurate fax transmission results see p 80 Communication R...

Page 125: ...ult is sent to the spec ified e mail address See p 164 Us er Parameters switch 20 bit 7 If the message failed to be sent to one or more of the specified destina tions the result is sent regardless of this setting LAN Fax Result Report In case of being set at the LAN Fax re sult e mail report if there be any insuf ficient configuration in the e mail menu on this machine or if Auto Specify Sender Na...

Page 126: ...Print Note You can save the fax image in a file See p 113 Saving as Files Editing Address Book You can program and edit destina tions in the address list using the Ad dress Book For details see Help A A A A On the Start menu point to Pro grams LAN Fax Utilities and then click Address Book The Address Book display ap pears Note If LAN Fax Driver has already started up click Edit Address Book B B B ...

Page 127: ...ation message ap pears To save the changes click Yes If you do not want to save the changes and want to quit editing click No To return to the editing display click Cancel Note The confirmation dialog box does not appear when you have not made any changes after starting Address Book Using the machine s Address Book data in the destination list of the LAN Fax You can save information about fax dest...

Page 128: ...tDevice Monitor for Admin and its installa tion see Printer Reference For details see Network Guide and SmartDeviceMonitor for Admin Help Editing Fax Cover Sheets LAN Fax Cover Sheet Editor allows you to edit the format for fax cover sheets It is necessary to create a cover sheet file before attaching a cover sheet to fax messages using LAN Fax Driver Creating a cover sheet Use the following proce...

Page 129: ...ion made in Select Cover Sheet is not canceled un less you select another file If you want to change only desti nation information skip this step and proceed to step E E E E E Select the type of information from To Note You can select Use Address Book To Whom It May Concern Edit Names or None Select ing Edit Names allows you to enter company department and person names F F F F To print the date se...

Page 130: ...eed the limits Up to 500 entries can be entered The number of destinations specified exceeds the maxi mum possible The maximum number of destinations that can be specified at one time is 500 LAN Fax has already been launched Cannot launch it again The LAN Fax dialog box is already open Quit LAN Fax once and then start it up again Failed to allocate memo ry Available memory on the computer is insuf...

Page 131: ... a Web browser B B B B Enter the machine s IP address in the Address field C C C C Click Fax Received File in the left pane With a user code stored reception file programmed A If you have programmed a user code enter the code and then press OK A list of the received fax mes sages appears Note If the programmed user code has been deleted using the Address Book Management function under System Set t...

Page 132: ...t Print Note To cancel printing press Can cel before clicking Start Print You can change the printing or der of selected multiple messag es You can also have messages printed on both sides of paper For more information see Help on the Web Image Monitor G G G G Click OK The display returns to that of step D Deleting fax information using a Web browser A A A A Start a Web browser B B B B Enter the m...

Page 133: ...rd D D D D Click Address Book in the left pane The Address Book is displayed E E E E Set the Internet Fax data format To edit machine properties already programmed A Click the radio button to the left of the machine you want to modify and then click Change The Change User page appears B Set the properties for Internet Fax data format other than the mode selection Note If you change the mode to Sim...

Page 134: ...Fax via Computer 124 6 E Click OK in the upper right of the screen The Address Book is displayed Note To cancel the setting click Cancel in the upper right of the screen F F F F Close the Web browser ...

Page 135: ...messages with no Confidential ID ID Override Confidential Transmission SUB Code Own Name or Own Fax Number are saved in the delivery server inbox You can also set so that the received messages are stored in the specified delivery server inbox according to the used line for reception You can check or download re ceived messages stored in the delivery server inbox using DeskTopBinder Lite or Desk To...

Page 136: ...Fax via Computer 126 6 ...

Page 137: ...fferent size original file at tachment specification of two page spread original delivery lim it specified transmission polling transmission polling reception re lay request transmission two sid ed original transmission text input reception confirmation set tings BCC transmission settings protocol selection each optional setting s function Program name up to 20 charac ters Limitation You cannot re...

Page 138: ...gram key D D D D Make sure that Register is select ed E E E E Select a program number in which Not Stored is shown Note If you make a mistake press Cancel and select a program number again When you change a Keystroke Program press Register after pressing the program number you want to change If you make a mistake press Do not Register and return to step E F F F F Enter the program name and then pr...

Page 139: ... can not be registered in Program No 1 Changing a program name A A A A Make sure that the machine is in facsimile mode and the standby display is shown Note If the standby display is not shown press the Facsimile key B B B B Press the Program key C C C C Press Change Name D D D D Select the program number of the name you want to change E E E E Enter a new program name and then press OK Note Press ...

Page 140: ...ample of registering a program using Send Later with the fax number 01234456789 See p 128 Example of registering a program using Send Later with the fax number 0123456789 A A A A Make sure that the machine is in facsimile mode and the standby display is shown Note If the standby display is not shown press the Facsimile key B B B B Place the original C C C C Press the Program key D D D D Confirm th...

Page 141: ...of failure oc curs The manufacturer shall not be responsible for any damage that might result from the loss of data Note Stored documents are not deleted even when there is a power failure or the main power switch is turned off You can specify whether or not the machine automatically deletes documents from the Document Server after a certain number of days The delete function is pre configured wit...

Page 142: ...rd Note You can change file names and user names See p 134 Changing Information of Stored Docu ments A A A A Make sure that the machine is in facsimile mode and the standby display is shown If the standby display is not shown press the Facsimile key B B B B Place the original and then select the scan settings you require Reference p 13 Placing Originals Fac simile Reference Basic Features C C C C ...

Page 143: ...ide A Press User Name B Press the user name to be pro grammed and then press OK Note Press the title key to switch between titles To set an non programmed user name press Non pro grammed Name and then en ter the name User names entered by pressing Non pro grammed Name are not pro grammed into the user code Reference Entering Text General Set tings Guide C Press OK Setting a file name A Press File ...

Page 144: ... If you have selected Store only proceed to step H H H H H Press the Start key Changing Information of Stored Documents You can change the file name user name and password of stored docu ments To change a stored document delete the document you no longer need and then reprogram the new docu ment See p 136 Deleting a Stored Document Note You can program one of the Quick Operation keys with operatio...

Page 145: ... the new user name and then press OK Note Press the title keys to switch between titles To set a non programmed user name press Non pro grammed Name and then en ter the name User names entered by press ing Non programmed Name are not programmed into the user code Reference Entering Text General Set tings Guide Changing the file name A Press Change File Name B Press Backspace or Delete All and then...

Page 146: ...he Quick Operation keys with operations for this function Using the key allows you to omit steps A and H See p 142 General Settings Adjust ment A A A A Press Sub TX Mode B B B B Press Select Stored File C C C C Press Manage Delete File D D D D Select the document you want to delete Note You can also delete multiple documents at once With a programmed password A Enter a password using the number ke...

Page 147: ...e DeskTop Binder s manual and Help Limitation If you use a link in Auto Document Link the versions earlier than DeskTopBinder Lite or Profession al version 4 0 0 0 set the SNTP Server Address as 0 0 0 0 on Web Image Monitor If the address is not set correctly documents can not be properly imported For de tails about import settings see Help for Web Image Monitor Note When you send a document using...

Page 148: ...Simplifying the Operation 138 7 ...

Page 149: ... and scan set tings When the power is turned on settings specified here are selected p 142 General Settings Adjustment Memory Immed Transmission Switch Text Size Priority Original Type Priority Auto Image Density Adjust Scan Density Select Title Change Initial Mode Adjust Sound Volume p 81 Adjusting the Volume Facsimile Refer ence Basic Features Program Fax Information p 73 Initial Settings and Ad...

Page 150: ...Sided Printing RX Reverse Printing p 99 Reverse Order Printing Paper Tray p 175 Paper Tray Specify Tray for Lines p 104 Specifying Tray for Lines Checkered Mark p 95 Checkered Mark Center Mark p 95 Center Mark Print Reception Time p 96 Reception Time FAX Print Color p 100 FAX Print Color 2nd Color Choice p 101 2nd Color Choice Description Reference Internet Fax Settings Max E mail Size SMTP RX Fil...

Page 151: ...el the new settings The previous display appears Description Reference Program Change Delete Standard Message Store Change Delete Auto Document Program Change Delete Scan Size Print Journal Transmission Page Count Forwarding Memory Lock RX ECM Parameter Setting Program Special Sender Box Setting Transfer Report Program Confidential ID Program Polling ID Program Memory Lock ID Select Dial Push Phon...

Page 152: ...stem Settings General Settings Guide A A A A Press the User Tools Counter key The main menu display for default settings appears B B B B Press Facsimile Features The menu display for facsimile de fault settings appears C C C C Select the item that you want to change The corresponding setting display appears Reference p 139 Function List D D D D Follow the displayed instructions to change the defau...

Page 153: ...are to be used as the initial settings after the power is turned on or the Clear Modes key is pressed Standard Program No 1 Note You cannot select Program No 1 if program No 1 has not been programmed with pri ority functions Adjust Sound Volume Use this function to adjust the sound volume during On Hook Mode and Immediate Transmission See p 81 Adjusting the Volume Facsimile Reference Basic Feature...

Page 154: ... Operation keys can be programmed with the following functions Journal TX File Status Transmission File Status Print Conf RX Print Confiden tial Reception Print Memory Lock Stored File Send Later Auto Document 2 Sided Original Closed Network Polling TX Polling Transmis sion Polling RX Polling Reception Fax Header Print Label Insertion RX File Status Reception File Status Forwarding Transfer Reques...

Page 155: ... to be printed on both sides of paper On Off Note If you wish to two sided print ings you need to install the op tional two side printing unit RX Reverse Printing Reception Re verse Printing Specify whether or not received fax messages are to be printed from the last page received On Off Paper Tray Use this function to print fax mes sages received from programmed senders and fax messages from othe...

Page 156: ...lor for all types of fax received data Black Cyan Magenta 2nd Color Choice You can specify an alternative col or 2nd color for the time when the machine has run out of default toner Black Cyan Magenta Not to be printed Note The color specified for printing received data can not be used as a 2nd Color Choice If the machine has run out of 2nd Color there is no additional substitution E mail Settings...

Page 157: ...s that allow routing of e mail received via SMTP See p 93 Rout ing E mail Received via SMTP On Off When an authorized e mail ad dress is set e mail received from addresses that do not match the authorized address is discarded and an error message is returned to the SMTP server The authorized e mail address is compared with the addresses of e mail originators as illustrated by the following example...

Page 158: ...e 21 symbols in the table be low Enter the correct IP addresses for the gatekeeper SIP server and gateway which you have been in formed by the network Adminis trator using numbers and a period Enable H 323 Specify whether or not H 323 is used for IP Fax transmission On Off Enable SIP Specify whether or not SIP is used for IP Fax transmission On Off H 323 Settings Set the IP address and alias tele ...

Page 159: ...r the connect ing destinations A registrar server registers location information of user agents which correspond to telephones or facsimiles on public telephone lines on an IP network CEnter the IP address and SIP user name and then press OK The screen returns to that of Step B D Press OK Program Change Delete Gateway Register change or delete the gateway used for transmission to IP Fax Registerin...

Page 160: ...ncide it transmits via the coin cided gateway For exam ple in case that the ID Numbers have been regis tered with the 03 and 04 gateways and specifying the IP Fax destination as 0312345678 the transmis sion passes the gateway with ID Number 03 When you wish to use the gateways regardless of the IP Fax destination num bers register only the gateway addresses with out registering the ID Numbers F Se...

Page 161: ... B Press Delete and then select the gateway to delete C Press Delete on the confir mation message Note If you do not want to de lete the gateway you have selected press Do not De lete The screen returns to that of Step B D Press Exit Note To delete another gate way repeat from step A ...

Page 162: ...Facsimile Features 152 8 ...

Page 163: ...Size You can program change or cancel frequently used scan sizes p 158 Programming Chang ing and Deleting a Scan Size Print Journal Prints a Journal p 160 Printing Journal Transmission Page Count Checks the transmission and reception and totals on the display p 160 Counters Forwarding Transfers received messages to a programmed receiver forwarding destination p 160 Forwarding Memory Lock RX Switch...

Page 164: ... Lock reception p 191 Programming a Memo ry Lock ID Select Dial Push Phone Selects a line type when you connect the machine to a G3 analog line Note This function is not avail able in some areas p 191 Selecting Dial Push Phone Reception File Setting Selects whether received doc uments are saved on the hard disk to be printed later or printed immediately without being saved p 192 Storing or Printin...

Page 165: ...py to corres sec tion messages Use the same procedure to pro gram and change your messages A A A A Press the User Tools Counter key B B B B Press Facsimile Features C C C C Press Administrator Tools D D D D Press Program Change Delete Stan dard Message Programming or changing standard messages A Check Program Change is se lected B Program or change the mes sage Select the message you want to progr...

Page 166: ...ram a new Auto Document or over write an existing one You can store the following items in an Auto Document Originals 6 documents maximum only one page per file Scan settings resolution original type and image density Irregular scan area Document name 16 characters maximum Important When about one hour passes after power of the machine is turned off all fax messages stored in memory are lost If an...

Page 167: ...C Enter a file name and then press OK Reference Entering Text General Set tings Guide Proceed to step H F F F F Place the original and then select any scan settings you require Note You can also specify a scan size See p 15 Setting a Scan Area Facsimile Reference Basic Fea tures G G G G Press the Start key The machine starts to scan and completes scanning Note To cancel scanning press Stop Scannin...

Page 168: ...ze original two cus tom sizes are available Program Size 1 and Program Size 2 Use these func tions to program a custom size in ad vance To change an existing scan size just use the same procedure Important When programming or changing a scan size we recommend you make a record of the new size Note You can program up to two sizes You can specify a horizontal length from 128 to 1 200mm or from 5 5 t...

Page 169: ... size differs depending on the selected unit When mm is selected Auto De tect 210 mm A4 257 mm B4 JIS 297 mm A3 216 mm 8 1 2 and 279 mm 11 are shown When inch is selected Auto Detect 8 3 inch A4 10 1 inch B4 JIS 11 7 inch A3 8 5 inch and 11 0 inch are shown To cancel a scan size press Can cel H H H H Press Exit I I I I Press the User Tools Counter key The standby display appears Deleting a scan si...

Page 170: ...machine and sent to a specified End Receiver This is useful if for example you are visiting another office and would like a copy of your messages to be sent to that office You can also specify a folder as the forwarding destination Preparation To use this function set Forward ing under Reception Settings to ON enable See p 145 Reception Settings Limitation The Forwarding function does not forward ...

Page 171: ...on If there is no destination of the specified type you can set to have a certain destination quoted with priority See p 164 User Parameters switch 32 bit 3 You can program one of the Quick Operation keys with operations for this function See p 142 General Settings Adjustment If you have specified a folder for forwarding you can specify the file format used for forwarding See p 164 User Parameters...

Page 172: ...ser Parameters switch 21 bit 3 If you make a mistake press Clear before pressing OK and then try again G G G G Press OK H H H H Press the User Tools Counter key The standby display appears Quitting the forwarding function A A A A Press the User Tools Counter key B B B B Press Facsimile Features C C C C Press Administrator Tools D D D D Press Forwarding E E E E Press Off and then press OK F F F F P...

Page 173: ...on To use Memory Lock program the Memory Lock ID and then switch Memory Lock on See p 191 Pro gramming a Memory Lock ID Limitation This function is not available with Internet Fax Note To store incoming documents from Special Senders only in Mem ory Lock program each sender with Special Senders to Treat Dif ferently See p 169 Special Send ers to Treat Differently A A A A Press the User Tools Count...

Page 174: ... C C C C Press Administrator Tools D D D D Press ECM E E E E Select On or Off and then press OK Note To cancel this setting press Cancel The display returns to that of step D F F F F Press the User Tools Counter key The standby display appears User Parameters User Parameters allow you to customize various settings to suit your needs To change function settings set the User Parameter Switches Switc...

Page 175: ...rve Re port Off On 4 Automatic printing of the Polling Reception Result Re port Off On 5 Automatic printing of the Im mediate Immediate TX Result Report Off On 6 Automatic printing of the Polling Transmission Clear Report Off On 7 Automatic printing of the Journal Off On 04 0 Automatic printing of the Confidential File Report Off On 1 Automatic printing of Com munication Failure Report and Transfe...

Page 176: ...n 06 6 First page scanned for book originals From the left page From the right page 07 2 Parallel Memory Transmis sion Off On 08 2 Authorized Reception Type Receiving from only specified senders Receiving all mes sages except those from specified senders 10 1 Combine two originals Off On 3 Pagereduction when printing Off On 5 Reception file setting Off On 11 6 Local print when forwarding Off On 7 ...

Page 177: ... 2 Reprinting time of stored documents in memory that could not be print ed using LAN Fax Driver 0000 0 minute 0001 1 minute 0010 2 minutes 0011 3 minutes 0100 4 minutes 0101 5 minutes 0110 6 minutes 0111 7 minutes 1000 8 minutes 1001 9 minutes 1010 10 minutes 1011 11 minutes 1100 12 minutes 1101 13 minutes 1110 14 minutes 1111 15 min utes 21 0 Print results of sending Re ception Notice Request me...

Page 178: ... Press Administrator Tools D D D D Press Parameter Setting E E E E Select the switch number you want to change F F F F Select the bit number you want to change When the bit number is pressed the current value switches be tween 1 and 0 Note Repeat from step F to change another bit number for the same switch 32 0 Quotation Priority for a desti nation when there is no desti nation of the specified ty...

Page 179: ... step D F F F F Press the User Tools Counter key The standby display appears Special Senders to Treat Differently By programming particular receivers in advance you can set the following function for each receiver Authorized Reception Forwarding Reception File Print Quantity Print 2 Sided Memory Lock Reception Reverse Printing Paper Tray Use the Own Name or Own Fax Number to program your receivers...

Page 180: ...sender list See p 27 Printing the Journal See p 178 Printing the Special Sender List To use Forwarding Print 2 Sided or Paper Tray with Internet Fax re ception program the sender s e mail address If you select Off for the Special Sender function in Initial Set Up the settings will be the same as the Reception Settings See p 145 Re ception Settings Authorized Reception Use this function to limit in...

Page 181: ...ram any Special Senders the machine transfers all incoming documents to the other end specified in Specify end re ceiver You can set the fax destination In ternet fax destination IP Fax desti nation or Folder destination as a forward destination Set folder destinations using the Address Book Management func tion under System Settings See Registering Folders General Set tings Guide If you have spec...

Page 182: ... other senders on different types of paper For example if blue paper is in Tray 1 and white paper is in Tray 2 the ma chine prints the documents from Spe cial Senders on the blue paper and prints the documents from other senders on the white paper making it easy for you to separate the two If you do not program any Special Senders the machine outputs docu ments received from all senders using the ...

Page 183: ... you want to pro gram Note You must select only the item you want to program To cancel these settings press Cancel The display returns to that of step E Authorized RX Authorized Reception A Select Authorized RX B Press On or Off and then press OK Note After you perform step K set Authorized RX of Recep tion Settings to ON See p 145 Reception Settings Forwarding A Select Forwarding B Select On or O...

Page 184: ...nation you can set a file format for for warding See p 164 User Pa rameters switch 21 bit 3 Deleting a destination speci fied as a forward destination from the destination table causes the settings of the for ward destination to be delet ed so they must be registered again When a destination is changed a message is trans mitted to the new destination If there is no destination of the specified typ...

Page 185: ...s Memory Lock A Select Memory Lock B Select On or Off and then press OK Note Selecting Same as Basic Set tings will result in the same setting made for Program Memory Lock ID under Administrator Tools See p 163 Memory Lock RX Reverse Printing Reception Reverse Printing A Select RX Reverse Printing B Select On or Off and then press OK Note Selecting Same as Basic Set tings will result in the same s...

Page 186: ...Special Sender You can also specify the Bypass Tray Paper Size A A A A Press the User Tools Counter key B B B B Press Facsimile Features C C C C Press Administrator Tools D D D D Press Program Special Sender E E E E Press Initial Set Up F F F F Select the function you want to program Note In this feature Authorized RX has the same settings as Reception Settings See p 145 Reception Settings Program...

Page 187: ...4 size sheet in theK orientation the machine will detect it as A3L If you select Standard Size select a paper size displayed and then proceed to step G If you select Custom Size proceed to step D C Select the size you want to pro gram from the sizes shown D Make sure that Vertical is se lected E Enter the vertical size of the pa per using the number keys and then press Note You can specify a verti...

Page 188: ...m Special Sender E E E E Press Delete and then select the Special Sender you want to de lete F F F F Press Delete Note To cancel deleting a special sender press Do not Delete The display returns to that of step E If a specified destination has been deleted or there is no valid destination an error message invalid destination appears Specify the destination again G G G G Press Exit H H H H Press th...

Page 189: ...is 150 Programming changing Personal Boxes This section describes how to pro gram Personal Boxes You can store the following items Box name required Up to 20 characters long SUB Code required Up to 20 characters long and can be composed of digits 0 9 and spaces the first character can not be a space Password optional Up to 20 characters long and can be composed of digits 0 9 and spaces the first c...

Page 190: ...onal Boxes A A A A Press the User Tools Counter key B B B B Press Facsimile Features C C C C Press Administrator Tools D D D D Press Box Setting E E E E Check that Program Change is se lected F F F F Select a box to program When programming a new box press Not Programmed Note To change a box already pro grammed press it and proceed to step I G G G G Press Personal Box H H H H Enter a box name and ...

Page 191: ...K Programming an End Receiver A Press Receiver B Select a destination using the Quick Dial Table and then press OK Note Press the button shown on the right side of the screen to switch the destination among fax number Internet Fax address and IP Fax ad dress K K K K Press OK L L L L Press Exit M M M M Press the User Tools Counter key The standby display appears Deleting Personal Boxes This section...

Page 192: ...an be composed of digits 0 9 and spaces the first character can not be a space Password optional Up to 20 characters long and can be composed of digits 0 9 and spaces the first character can not be a space When programming a password a mark is displayed before the Box name Note You can edit boxes in the same way you program them However to change the SEP Code itself you must delete the box and the...

Page 193: ...ter the password press OK and then proceed to step I G G G G Press Information Box H H H H Enter a box name and then press OK Reference Entering Text General Set tings Guide I I I I Enter the SEP Code Note To change the SEP Code press Clear or the Clear Stop key and then try again To change the box name press Box Name and then repeat the procedure from step H J J J J Press Password Note If you do ...

Page 194: ...on describes how to delete Information Boxes Limitation If messages have been programmed in the box you cannot delete the box A A A A Press the User Tools Counter key B B B B Press Facsimile Features C C C C Press Administrator Tools D D D D Press Box Setting E E E E Press Delete and then select the box you want to delete With a programmed password A Enter a password using the number keys and then...

Page 195: ...can not be a space Password optional Up to 20 characters long and can be composed of digits 0 9 and spaces the first character can not be a space Note When programming a pass word a mark is displayed in front of the Box name End Receiver required You can store five End Receivers destinations to which messages will be forwarded for each box Specify End Receivers with Quick Dials or Groups assigned ...

Page 196: ...or Tools D D D D Press Box Setting E E E E Check that Select Program Change is selected F F F F Select the box to program When programming a new box press Not Programmed Note To change a box already pro grammed press it and then proceed to step I G G G G Press Transfer Box H H H H Enter a Box name and then press OK Reference Entering Text General Set tings Guide I I I I Enter a SUB Code Note To ch...

Page 197: ...assword B Enter a password and then press OK Note If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again C Re enter the password and then press OK Note If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To change the password after pressing OK press Change and repeat steps B and C or press Cancel and repeat the proce...

Page 198: ... the procedure below to print a list showing the currently pro grammed Personal Boxes Informa tion Boxes and Transfer Boxes A A A A Press the User Tools Counter key B B B B Press Facsimile Features C C C C Press Administrator Tools D D D D Press Print List next to Box Set ting E E E E Press the Start key After printing the list you can then start from step D Note To cancel printing a list before p...

Page 199: ...m or edit a Transfer Report when using a line during communication Program or edit after communication Note You cannot use Transfer Request if the telephone number of their ma chine is not programmed into that machine Up to 16 digits are available for G3 A A A A Press the User Tools Counter key B B B B Press Facsimile Features C C C C Press Administrator Tools D D D D Press Transfer Report E E E E...

Page 200: ...sing OK and then try again To cancel programming an ID press Cancel The display returns to that of step D F F F F Press the User Tools Counter key The standby display appears Programming a Polling ID Program a Polling ID to use the Transfer Request Transfer Station Default ID Polling Transmission and Default ID Polling Reception func tions When you use ID Transmission program the same ID as the on...

Page 201: ...ounter key B B B B Press Facsimile Features C C C C Press Administrator Tools D D D D Press Program Memory Lock ID E E E E Enter an ID using the number keys and then press OK Note Memory Lock ID can be any four digit number except 0000 If you make a mistake press Clear or the Clear Stop key be fore pressing OK and then try again To cancel programming an ID press Cancel The display re turns to that...

Page 202: ...h 10 bit 5 If the facsimile is set to store re ceived documents document re ception can be notified to a specified e mail address Documents saved on the hard disk are categorized as received and stored documents For details about printing saved documents see p 34 Printing Deleting Re ceived and Stored Documents Print Delete Stored RX File You cannot switch the setting if re ceived documents have b...

Page 203: ... the e mail ad dress set as the destination for notifi cation Setting a User for Viewing Received and Stored Documents You can set a user to receive faxes and manages documents stored on the hard disc When this setting is estab lished you need to enter the Admin istrator s User when operating documents from Web Image Monitor or Desktop Binder Lite Professional Preparation You must register the adm...

Page 204: ... display returns to that of step D F F F F Press the destination key of the user you wish to specify and then press OK G G G G Check the selected user Note When a programmed user is de leted from the destination list a message Deleted from Ad dress Book is displayed Re en ter the user H H H H Press OK I I I I Press the User Tools Counter key The standby display appears Menu Protection Settings You...

Page 205: ... original If an error occurs during reception ask the sender to resend the message Note If an error happens frequently contact your service representa tive The Page column gives the total number of pages The Page Not Sent column gives the number of pages not sent or received success fully You can display a destination with the User Parameters See p 164 User Parameters switch 04 bit 4 You can displ...

Page 206: ...t ask the sender to resend it Important Do not turn off the main power switch while the power indicator is lit or blinking If you do the hard disk and memory may be dam aged and failure could result Turn off the main power switch be fore pulling out the plug If you pull out the plug with the switch on the hard disk and memory may be damaged and failure could re sult Make sure that 100 is shown on ...

Page 207: ... 7 If Error Mail Notification cannot be sent the Error Report E Mail is printed by the machine If an error occurs when an e mail is received via SMTP the SMTP server sends an error e mail to the originator of the message Error Report E Mail The Error Report E Mail is printed by the machine when it is unable to send an Error Mail Notification Server Generated Error E mail The transmitting server se...

Page 208: ...Solving Operation Problems 198 10 ...

Page 209: ...portant Make sure the connector is the correct type before you start Where to connect the machine 1 G3 interface unit connector 2 External telephone connector 3 Extra G3 interface unit connector To reduce the risk of fire use only No 26AWG or larger telecommunication line cord Pour réduire le risque d incendie utiliser uniquement des conducteurs de télécommunications 26 AWG ou de section supérieur...

Page 210: ...optional handset or an external telephone to the machine You can use it for telephone calls Note Some external telephones may not be connected or may suffer reduced func tionality Limitation When you use the optional handset or an external telephone with the On Hook Dial key for telephone calls you can not talk with the other party with out pressing the On Hook Dial key after taking off the receiv...

Page 211: ...Connecting the Machine to a Telephone Line and Telephone 201 11 Adjusting the handset bell volume Adjust the handset ringer volume using the volume switch ...

Page 212: ...s at high resolution Fine or Super Fine If you require this option consult your service representative See p 210 Maximum Values Handset You can make or receive calls by installing the optional handset and dialing manually Reference p 58 Manual Dial Extra G3 Interface Unit This option provides one extra G3 line connection A maximum of two G3 interface unit can be installed ...

Page 213: ...a compression method MH MR MMR JBIG Maximum original size Standard size A3 11 17 Maximum scanning size Standard size 297 432mm 11 17 Irregular size 297 1 200mm 11 47 Print process Printing on standard paper using a laser Transmission speed G3 33 600 31 200 28 800 26 400 24 000 21 600 19 2 00 16 800 14 400 12 000 9 600 7 200 4 800 2 40 0bps auto shift down system Standby mode approx 190 W Low power...

Page 214: ...ion Send and receive e mail with a computer that has an e mail address E mail send functions Automatic conversion of sent documents to e mail format and e mail transmission Memory transmission only E mail receive functions Automatic detection and printing of appended TIFF F MH files and ASCII text Memory reception only Network LAN Local Area Network Ethernet 10base T 100base TX IEEE1394 IP over 13...

Page 215: ...lines via a VoIP gateway IP Fax reception function Receive a fax sent from an IP Fax compatible fax through a network Also capable of receiving fax from a G3 fax connected to the public telephone lines via a VoIP gateway Communication protocols Transmission SMTP Reception POP3 SMTP IMAP4 E mail format Format MINE Base64 Content Type Image tiff Multipart mixed text plain Image tiff attached file fo...

Page 216: ...size and scanned area Exposure Glass ADF Where original is set Acceptable original size Maximum number of sheets Paper thickness Exposure glass Up to A3 297 420mm 11 17 279 432mm 1 ADF one sided docu ment Fax transmission A5 L to A3 L up to 1 200mm long 8 51 2 L to 11 17 L 80 sheets 80 g m2 20 lb 40 128 g m2 11 34 lb ADF two sided docu ment Fax transmission A5 L to A3 L up to 432mm long 8 51 2 L t...

Page 217: ...5 is scanned as A3 11 17 size An original narrower than about 235mm 9 2 will be sent as 81 2 11 or 81 2 14 size and an original narrower than about 268mm 10 5 is scanned as B4 JIS Originals up to 1 200mm 47 2 in length can be scanned Refer to the table below for sizes the machine can detect when you place an original on the exposure glass Because the machine scans non standard size documents in a ...

Page 218: ...te Transmission 297 1 200mm 11 47 W L from the ADF Note During Immediate Transmission the length of the scanning range can be come narrower than 1 200mm 47 depending on the character size as well as the settings on the destination machine 297 432mm 11 17 W L from the exposure glass Length 1 approx 9 8 approx 9 8 ap prox 10 8 approx 10 8 approx 12 4 approx 12 4 Width approx 9 6 81 2 11 L FL approx ...

Page 219: ...dark originals with dense text or drawings originals that contain areas of solid print originals that have solid print around their edges originals with glossy surfaces bound originals of more than 10mm 0 3 in thickness such as books The following paper sizes are automatically detected in facsimile mode Metric Version b Auto detect Unable to auto detect Inch Version b Auto detect Unable to auto de...

Page 220: ... 000 3 000 The number of destinations you can spec ify for one file 500 500 The number of destinations you can spec ify for all files 500 500 The number of Quick Dials you can program 2 000 2 000 The number of Group Dials you can program 100 100 The number of destinations you can pro gram in a group 500 500 The number of digits for Dials 128 128 The number of Programs you can register 100 100 The ...

Page 221: ...ntial ID 190 Confidential Message 36 Confidential Transmission 9 Counters 153 160 D Default ID Free Polling Reception 14 Default ID Transmission 11 12 74 Deleting Information Box Messages 45 programmed destinations 117 Destination Adding 21 Checking 18 Deleting 20 Displaying the Memory Status 33 Document Server 131 Delete File 136 Manage File 134 Storing a Document 132 Dual Access 77 E ECM Error C...

Page 222: ...76 Multi copy 83 Multi copy Reception 97 Multi port 59 Multistep Transfer 88 O On Hook Dial 56 Optional Equipment 202 Originals 206 Output Tray 104 P Page Reduction 100 Page Separation and Length Reduction 99 Paper Tray 145 Parallel Memory Transmission 76 Parameter Setting 153 Personal Boxes 40 179 181 Changing 179 Deleting 181 Printing 188 Programming 179 Polling ID 190 Polling Reception 14 Polli...

Page 223: ...7 SID Code 50 Simultaneous Broadcast 78 SMTP 93 SMTP reception 92 Special Senders 169 Special Senders to Treat Differently 169 Specifications 203 Stamp 72 Standard Messages 155 Changing 155 Deleting 156 Programming 155 Standard Message Stamp 64 SUB Code 49 91 Substitute Reception 84 Switches and Bits 164 T Telephone Line 199 Transfer Boxes 185 Changing 185 Deleting 187 Printing 188 Programming 185...

Page 224: ...214 MEMO ...

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Page 226: ...216 EN USA B750 8511 MEMO ...

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Page 228: ...ess 80 µm Pages in book 224 Print scale 81 Gap when printed at 81 scale Pages in book Paper thickness 2 8 960000 mm FAX Option Type 3232 Operating Instructions Facsimile Reference Adva FAX Option Type 3232 Operating Instructions Facsimile Reference ...

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Ricoh Aficio 3224C, Operating Instructions Manual

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