quadient IS-240, User Manual

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Managing Accounts and Access Rights
67
5
Accounting and Access Rights Overview
Postage Tracking and Access Control
Your mailing system allows you to track postage by account/department and provides
security features to prevent unauthorized use.
•
Track postage expenditures: the Accounts function
•
Control user access to the machine with PIN codes: the Access Control function.
The Accounts Function
Activating the Accounts function in the mailing system is a convenient way to monitor,
track and control postage expenses by, for example, associating accounts to de-
partments in your organization (Marketing, Sales, etc.) or to different companies, if
the mailing system is shared.
When the Accounts function is activated, the currently selected account is charged
each time the user applies postage to mail.
Then you can issue reports on each account usage (for information about reports,
see Reports p.79 ).
Accounts from the User's Perspective
If the Accounts function is activated, users of the mailing system must select an
account when starting their work session.
Afterwards, users can change accounts to allocate postal expenditures.
The supervisor can associate PIN codes to accounts to restrict the usage of the ac-
counts.
The Access Control Function
As supervisor, you can set the mailing system to ask for a PIN code when a user
wakes the machine up to start a session.
This allows you to protect the machine and restrict the usage of its credits.
The different access control policies you can implement as supervisor are:
•
No PIN code: Free access
•
Unique system or Machine PIN code: The user enters the PIN code to access the
machine.
•
Account PIN code: The user enter a PIN code to access the account associated
with this PIN code.
5.1 Accounting and Access Rights
Overview
Accounting and access control modes availability depends on
your model.
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