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Using ibid with NetMeeting

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Using

ibid

with

NetMeeting

In This Chapter...

NetMeeting and ibid

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NetMeeting Requirements

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Using ibid in a NetMeeting

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Polaroid Whtbd UG.book Page 1 Wednesday, May 24, 2000 2:30 PM

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Summary of Contents for IBID

Page 1: ...TheWhiteboardThat ConnectsToYourPC User Guide Ibid Software Release 2 0 All manuals and user guides at all guides com a l l g u i d e s c o m...

Page 2: ...of this document may be reproduced or transmitted in any form or by any means elec tronic or mechanical for any purpose without the express written permission of Polaroid Corp Trademarks Polaroid and...

Page 3: ...e already in Projection mode 1 9 Uninstalling ibid 1 10 Chapter 2 ibid Basics How the Polaroid Whiteboard Works 2 2 Recording writing 2 2 Recording erasures 2 2 Sounds 2 3 Multiple whiteboards 2 3 Dat...

Page 4: ...nderstanding ibid Files 4 2 File formats 4 2 Opening a File 4 3 Opening your last file at startup 4 3 Saving a File 4 4 Saving in the same file 4 4 Saving in a different file 4 4 Creating a New File 4...

Page 5: ...oring default pen and background colors 6 10 Overriding a Screen Saver 6 10 Chapter 7 Using Overlays How Overlays Work 7 2 Creating an Overlay 7 2 Adding an Overlay 7 3 Adding an overlay from a file 7...

Page 6: ...iteboard 9 3 Using ibid Projection mode with NetMeeting 9 5 Chapter 10 Tips and Help Getting Online Help 10 2 Troubleshooting Hardware 10 2 Whiteboard 10 2 Troubleshooting Communications 10 3 Troubles...

Page 7: ...so assumes that you are familiar with the basic terminology and functions of the Microsoft Windows operating system Using This Guide This guide is a reference tool for the Polaroid whiteboard and soft...

Page 8: ...s see www adobe com Te rminol ogy Used in Th is Guid e Te rminol ogy Used in Th is Guid e Te rminol ogy Used in Th is Guid e Te rminol ogy Used in Th is Guid e Term Meaning Click At your PC press the...

Page 9: ...ibid ibid ibid In This Chapter Box Contents 2 2 2 2 System Requirements 2 2 2 2 Mounting Your Whiteboard 3 3 3 3 Connecting Your Whiteboard 4 4 4 4 Installing the ibid Software 5 5 5 5 Configuring Mor...

Page 10: ...ers for wall mounting 1 wall mounting template 1 ibid software CD 1 Polaroid Whiteboard User Guide Report any missing or damaged items to your dealer immediately System Requirements IBM compatible PC...

Page 11: ...he wall for drill holes 3 3 3 3 Drill the holes as marked 4 4 4 4 Insert the two screws partway into the holes O O O O If you are installing on a hollow wall tap in the plastic fasteners first then in...

Page 12: ...e whiteboard first then into an outlet 4 4 4 4 Locate an available 9 or 25 pin male serial port on your PC If no serial port is available install a card with a standard 9 pin or 25 pin connector 5 5 5...

Page 13: ...cts the port to which your whiteboard is attached 4 4 4 4 At the end of the installation register your white board for warranty purposes and to receive software upgrades and technical support 5 5 5 5...

Page 14: ...ce Add whiteboards for tiling To identify your COM port manually 1 1 1 1 Make sure the whiteboard is properly connected to your PC 2 2 2 2 Launch the ibid software 3 3 3 3 Select Edit Configure Whiteb...

Page 15: ...ode To configure more than one Polaroid whiteboard 1 1 1 1 In ibid select Edit Configure Whiteboard 2 2 2 2 Click Multi panel board The following dialog appears 3 3 3 3 Click the COM Port checkboxes t...

Page 16: ...projection only the first time you use Projection mode or after you move the projector or whiteboard O O O O If you have never used Projection mode before follow the complete configuration pro cedure...

Page 17: ...s On the Projection Properties tab uncheck the Use previous calibration points checkbox Repeat Step 2 3 3 3 3 Touch the points where the red lines intersect in order as prompted If you are already in...

Page 18: ...lica tion files Your ibid wbd files are not deleted 1 1 1 1 On the Windows taskbar select Start Programs ibid Uninstall ibid 2 2 2 2 Click Yes to remove all application components completely O O O O Y...

Page 19: ...Basics Basics Basics Basics In This Chapter How the Polaroid Whiteboard Works 2 2 2 2 Using Whiteboard Icons 4 4 4 4 Viewing Your Whiteboard in ibid 5 5 5 5 Using ibid Annotation Tools 10 10 10 10 Al...

Page 20: ...iting data by detecting a single point of pressure Whenever you write on the whiteboard make sure there is only one point of contact at a time Press a pen icon on the whiteboard then write in that col...

Page 21: ...tion on tiling see Using More Than One Whiteboard on page 2 13 Data recording formats and resolution Your Polaroid whiteboard uses a vector based system recording points as you write and storing those...

Page 22: ...ase and use the eraser for large areas Erase the Whole Board Press to save a snapshot of the board s contents in ibid and open up a new blank board Then use the eraser to erase all the writing on the...

Page 23: ...d to a Polaroid whiteboard to record your whiteboard activity Without the whiteboard or with it disconnected or unplugged to work with snapshot files O O O O When using ibid with the whiteboard discon...

Page 24: ...also available in the menus Current Board Pane Shows contents of current board Snapshot Pane Shows all snapshots with date time taken ibid Toolbar Contains file view mode and help tools Status Bar Dis...

Page 25: ...ges in ibid in different ways Sta nda rd vie wing Op tion s Sta nda rd vie wing Op tion s Sta nda rd vie wing Op tion s Sta nda rd vie wing Op tion s Option Procedure Fill the Selection pane with an i...

Page 26: ...lect View Zoom In then click an area in the Selection pane Zoom out on Selection Click or select View Zoom Out Return to original magnification Click S tan dard viewin g Op tion s S tan dard viewin g...

Page 27: ...st To keep ibid displayed so you can follow how your whiteboard activity is being recorded disable any screen saver as follows 1 1 1 1 In ibid select Edit Option 2 2 2 2 Click the General tab 3 3 3 3...

Page 28: ...ater O O O O Annotations on the whiteboard and in the ibid software are recorded together in the Current Board and Selection panes If you are in Projection mode for more information see Chapter 8 alwa...

Page 29: ...color the whiteboard beeps As you write a click confirms that you are starting to anno tate A selected pen color or eraser stays in effect until you select a different one O O O O By default ibid swi...

Page 30: ...de flat against the whiteboard To erase the entire whiteboard press Snapshot Erase All or click then erase the board O O O O You can also use Snapshot Erase All with an empty current board to place a...

Page 31: ...sing tiling configure the ibid software properly see Configuring More Than One Whiteboard on page 1 7 You can also have multiple Polaroid whiteboards while in Projection mode Use one whiteboard as a t...

Page 32: ...Whiteboard User Guide 2 14 ibid Basics All manuals and user guides at all guides com...

Page 33: ...Snapshots Snapshots In This Chapter Understanding Snapshots 2 2 2 2 Creating Snapshots 2 2 2 2 Viewing Snapshots 4 4 4 4 Selecting Snapshots 5 5 5 5 Copying Moving Snapshots 5 5 5 5 Renaming Snapshots...

Page 34: ...left of the ibid main window The Snapshot function is enabled only if you have made a change on the whiteboard erasure or annotation O O O O Select File Save to permanently save the data Creating Sna...

Page 35: ...at set inter vals To do so 1 1 1 1 In ibid select Edit Options 2 2 2 2 Click the Auto Actions tab 3 3 3 3 Check the checkbox next to Take snapshot after the whiteboard is idle 4 4 4 4 Enter an interv...

Page 36: ...tion Procedure Scroll through the list of snapshots Click the Snapshot pane scroll bar Fill the Selection pane with a snapshot for better viewing Click the snapshot Fill the main window with a snapsho...

Page 37: ...the current ibid wbd file Into another ibid wbd file Into another application S n a ps hot Se lecti on O ptio ns S n a ps hot Se lecti on O ptio ns S n a ps hot Se lecti on O ptio ns S n a ps hot Se l...

Page 38: ...op y M ove O ption s S n a ps hot Cop y M ove O ption s Option Procedure Move a snapshot in the same file Click and drag the snapshot to reposition it Copy a snapshot in the same file Click the snapsh...

Page 39: ...apshots You can drag and drop snapshots directly into any OLE compliant Windows application as follows 1 1 1 1 Select the snapshot s 2 2 2 2 Press Shift and drag the snapshot s to the other applicatio...

Page 40: ...or more snapshots 1 1 1 1 Select the snapshot s 2 2 2 2 Select Edit Delete or press Delete on the keyboard Annotating Snapshots 1 1 1 1 Click the snapshot in the Snapshot pane to view it in the Selec...

Page 41: ...is Chapter Understanding ibid Files 2 2 2 2 Opening a File 3 3 3 3 Saving a File 4 4 4 4 Creating a New File 5 5 5 5 Closing a File 5 5 5 5 Sending a File via E mail 5 5 5 5 Using IbidViewer 8 8 8 8 P...

Page 42: ...the loca tion you specified during software installation Here are some suggestions to keep your files organized Create a folder for each topic and a wbd file for each session Create a wbd file for eac...

Page 43: ...ot need to be closed before you open another one If there is unsaved data in the current file you are prompted to save Opening your last file at startup You can set ibid to open the file you last work...

Page 44: ...ue to power failure data is not necessarily lost ibid data is stored in a temporary rescue file dis played when the application is restarted O O O O If your system shuts down without saving your ibid...

Page 45: ...tion is helpful to carry over the last snapshot from your previous file and con tinue working on it in the new file To close a file and stop using ibid select File Exit Sending a File via E mail Direc...

Page 46: ...id file 2 2 2 2 optional Select the snapshot s ibid ibid ibid ibid Se n d Op tion s Se n d Op tion s Se n d Op tion s Se n d Op tion s Option Description All snapshots and current board Default Sends...

Page 47: ...file Bitmap files or Win dows metafiles 6 6 6 6 Click OK 7 7 7 7 Select an E mail application profile e g Microsoft Outlook or create a new one by clicking New O O O O For more information on profile...

Page 48: ...e General tab 3 3 3 3 Enter a different maximum file size in the file size field OR Uncheck the warning option to deactivate it 4 4 4 4 Click Apply and or OK to confirm the setting and close the dialo...

Page 49: ...sword Protecting a File O O O O A password protected file can be opened only by entering the correct password To password protect a file 1 1 1 1 Open the ibid file 2 2 2 2 Select File Password The fol...

Page 50: ...e sure the Microsoft Web Publishing Wizard is installed on your PC If necessary you can download the wizard at www microsoft com windows software webpost To publish an ibid file as HTML 1 1 1 1 Open t...

Page 51: ...ots if you selected snapshots in Step 2 or both 7 7 7 7 Click Next The following dialog appears 8 8 8 8 Select the image size and quality O O O O The higher the image quality and image size the larger...

Page 52: ...ected File you are prompted to select a destination for the HTML file The file and its associated graphics folder are saved at that desti nation If you selected Web Page the Web Publishing Wizard star...

Page 53: ...rinting Y our W ork W ork W ork W ork In This Chapter Setting Up for Printing 2 2 2 2 Printing from the Whiteboard 2 2 2 2 Printing from the ibid Application 3 3 3 3 Previewing Your Printout 4 4 4 4 S...

Page 54: ...nter 5 5 5 5 Select the orientation Portrait or Landscape O O O O The default orientation matches your board type 6 6 6 6 Select the print options paper size printer proper ties etc normally Printing...

Page 55: ...rint The following dialog appears 4 4 4 4 Specify your print options For more information on print options see Specifying Print Options on page 5 5 P rojection M od e P ri nt Output P rojection M od e...

Page 56: ...r Printout To see how your output will appear when printed with the current print settings 1 1 1 1 In the ibid file select File Print Preview The fol lowing dialog appears 2 2 2 2 View your snapshots...

Page 57: ...outs are in color only if you are using a color printer In the Color area you can specify two options Print pen colors as black Select this option when printing to a black and white printer Col ors ar...

Page 58: ...footer commands Always place commands immediately before the text to which they apply For example to print the word Company in bold and italics enter B ICompany You can use multiple commands in a fie...

Page 59: ...taken Snapshot Caption M or m Inserts the snapshot caption Current Date Short Format d Inserts the current date in the format 01 01 00 Current Date Long Format D Inserts the current date in the format...

Page 60: ...Font Name font name Sets all the following text in the specified font Include the quotation marks and type the font name exactly as it appears in the Printer install menu in the Program Manager H ead...

Page 61: ...laying the Last File at Startup 2 2 2 2 Specifying ibid Warnings 3 3 3 3 Taking Automatic Snapshots 3 3 3 3 Customizing ibid Sounds 4 4 4 4 Changing Pen and Eraser Widths 6 6 6 6 Changing Default Pen...

Page 62: ...us window positions checkbox 4 4 4 4 Click Apply and or OK to apply the setting and close the dialog Displaying the Last File at Startup You can set ibid to open the last file you were working in the...

Page 63: ...ibid snapshots as E mail attach ments and they exceed a specified size default 1000 KB To set these warnings 1 1 1 1 Select Edit Options 2 2 2 2 Click the General tab 3 3 3 3 Check the checkbox for t...

Page 64: ...nd seconds 5 5 5 5 Click Apply and or OK to apply the setting and close the dialog Customizing ibid Sounds Audible feedback indicates which tool you are using By default the whiteboard emits the follo...

Page 65: ...ngs until you are thoroughly familiar with ibid To customize sound settings 1 1 1 1 Select Edit Options 2 2 2 2 Click the Sounds tab The following dialog appears 3 3 3 3 Select a sound for each functi...

Page 66: ...1 1 1 Select Edit Options 2 2 2 2 Click the Pen and Eraser Widths tab The following dialog appears 3 3 3 3 Enter the pen and eraser widths in the fields 4 4 4 4 Click Apply and or OK to apply the sett...

Page 67: ...specified amount of time This feature protects your work if your last action was an erasure and you forgot to spec ify a new pen color O O O O If you do not use this option the tool you select pen or...

Page 68: ...pen color on page 6 6 Changing ibid Colors Changing default pen and background colors The available default colors in ibid are Pens Red Black Green Blue Background White These default pen colors are d...

Page 69: ...t a new pen and or background color from one or more of the dropdown menus 3 3 3 3 To apply the new colors to the current file and all future files click Change Selection or Change All OR To apply the...

Page 70: ...ver running on your PC may interfere with your ability to monitor the ibid application window as you work You can override your PC s screen saver settings in ibid without having to change those settin...

Page 71: ...ng Using Overlay s Overlay s Overlay s Overlay s In This Chapter How Overlays Work 2 2 2 2 Creating an Overlay 2 2 2 2 Adding an Overlay 3 3 3 3 Removing an Overlay 5 5 5 5 All manuals and user guides...

Page 72: ...o multiple snap shots Overlays can be reused even after the whiteboard is erased You can remove an overlay and only one over lay can be used at a time Overlay files can be in any of the formats suppor...

Page 73: ...Select the location to save the overlay and enter a name for the overlay file 5 5 5 5 optional To use the overlay for the current board check the checkbox 6 6 6 6 Click Create Adding an Overlay You c...

Page 74: ...le Adding the current overlay to another snapshot 1 1 1 1 Add an overlay to the current board 2 2 2 2 Click a snapshot in the Snapshot pane to display it in the Selection pane 3 3 3 3 Select Overlays...

Page 75: ...o visible or audible feed back the screenshot is added to the snap shot s 6 6 6 6 View the snapshot with the new overlay in ibid Removing an Overlay A snapshot can contain only one overlay at a time T...

Page 76: ...Whiteboard User Guide 7 6 Using Overlays All manuals and user guides at all guides com a l l g u i d e s c o m...

Page 77: ...d ibid In This Chapter Understanding LCD Projection 2 2 2 2 Configuring Projection 2 2 2 2 Customizing Projection Settings 6 6 6 6 Entering and Leaving Projection Mode 8 8 8 8 Projection Mode Basics 8...

Page 78: ...econd for writing In Projection mode you can use all the ibid tools and fea tures and use your finger as a mouse to control your PC For details see Projection Mode Basics on page 8 8 Configuring Proje...

Page 79: ...ting LCD Projec tion on page 1 8 You are now in Projection mode indicated by the lit Pro jection LED on the whiteboard and the floating ibid Dashboard on the screen O O O O It is recommended that you...

Page 80: ...strip or whiteboard frame O O O O The projected image need not fill the entire whiteboard 4 4 4 4 Launch ibid 5 5 5 5 Select Edit Configure Whiteboard The following dialog appears 6 6 6 6 If the White...

Page 81: ...ate them 8 8 8 8 Click Next The following dialog appears 9 9 9 9 Check the Use projection screen feature checkbox 10 10 10 10 Click Finish The following dialog appears 11 11 11 11 Touch the whiteboard...

Page 82: ...Finish You are now in Projection mode indicated by the lit Pro jection LED on the whiteboard and the floating ibid Dashboard on the screen O O O O You cannot annotate the whiteboard in this mode For...

Page 83: ...n Projection mode Mouse Mode Set the default as left or right mouse button down The Dashboard contains a right mouse click button Dashboard Position Set the default corner of the screen for the ibid D...

Page 84: ...he stylus provided with the whiteboard act as a mouse O O O O These are default settings with the left mouse button down If you set the right button down as the default see Projection Tab Settings on...

Page 85: ...Touch to calibrate the board if the projector or board has been moved Show Annotation Area Tools Touch to reveal three annotation area choices Use the Escape Key Touch to perform the same action as th...

Page 86: ...and any annotations are recorded in ibid not in the original application file e g PowerPoint For more information on using PowerPoint with ibid see Using Projection with PowerPoint on page 8 13 Annot...

Page 87: ...1 1 1 1 Display the desired screen on the whiteboard 2 2 2 2 Touch Annotate on the ibid Dashboard Three anno tation area buttons appear 3 3 3 3 Touch the button for the shape you want to annotate 4 4...

Page 88: ...otating in Projection mode the floating annota tion toolbar appears on the right side of the screen The tools duplicate the whiteboard and ibid application functions Show More Tools Next Snapshot Prev...

Page 89: ...resentation in PowerPoint The whiteboard icon strip buttons function as follows with PowerPoint O O O O To annotate a slide press a pen button or touch an icon on the floating annotation tool bar Pres...

Page 90: ...Whiteboard User Guide 8 14 Using Projection with ibid All manuals and user guides at all guides com...

Page 91: ...bid ibid ibid ibid with with with with NetMeeting NetMeeting NetMeeting NetMeeting In This Chapter NetMeeting and ibid 2 2 2 2 NetMeeting Requirements 2 2 2 2 Using ibid in a NetMeeting 3 3 3 3 All ma...

Page 92: ...conference all participants can share the whiteboard The ibid annotation and projection tools are fully func tional with NetMeeting O O O O For more information about NetMeeting visit www microsoft c...

Page 93: ...NetMeeting instructions to select ibid as a shared application see the NetMeeting documentation 2 2 2 2 Make sure the NetMeeting icon on the ibid tool bar is not pressed 3 3 3 3 Minimize ibid Using i...

Page 94: ...ing whiteboard by clicking in ibid or selecting Edit NetMeeting whiteboard The status bar indicates O O O O If the status bar indicates Cannot find Net Meeting Whiteboard open the NetMeeting whiteboar...

Page 95: ...llowing The Show Board button toggles between the NetMeeting whiteboard not the Polaroid white board and the current screen To check how ibid is recording data maximize the ibid application window the...

Page 96: ...Whiteboard User Guide 9 6 Using ibid with NetMeeting All manuals and user guides at all guides com a l l g u i d e s c o m...

Page 97: ...ing Online Help 2 2 2 2 Troubleshooting Hardware 2 2 2 2 Troubleshooting Communications 3 3 3 3 Troubleshooting ibid Software 4 4 4 4 Troubleshooting ibid and NetMeeting 5 5 5 5 Technical Support 6 6...

Page 98: ...sing Acce ssing ibid ibid ibid ibid On l in e He lp On l in e He lp On l in e He lp On l in e He lp Option Procedure ibid Help file With ibid closed in the Windows taskbar select Start Programs Ibid I...

Page 99: ...oftware Re specify the COM port for the whiteboard in ibid see Troubleshooting Communications below and Configuring Your Whiteboard on page 1 6 Green LED blinking rapidly Power supply problem Unplug t...

Page 100: ...ers Let markers dry a little and repeat the annotation Multiple contact points on whiteboard Contact the whiteboard only with the pen or eraser Improper eraser use For narrow erasures maintain firm co...

Page 101: ...n Participants cannot see the Polaroid whiteboard Two way communication is disabled Enable communication with NetMeeting see Using ibid in a NetMeet ing on page 9 3 Share Application menu is grayed ou...

Page 102: ...dows check Scroll Shared Windows Only Technical Support If reviewing the above sections fails to resolve your prob lem with Polaroid hardware or ibid software contact Polaroid Technical Support at Pho...

Page 103: ...ols on the whiteboard Use only the dry erase markers and erasers rec ommended by Polaroid To avoid damage use only the power supply that came with your Polaroid whiteboard To store your whiteboard for...

Page 104: ...t the factory This warranty applies only to the first end user purchaser and only when the product is used in a country for which it is labeled for sale Some factory reconditioned parts may be used in...

Page 105: ...service If you experience a problem with this product contact Polaroid Technical Support 800 432 5355 and attempt to resolve the problem If the product is diagnosed as being defective return the produ...

Page 106: ...UMENTATION REPLACING THE PRODUCT OR WHERE POLAROID DETER MINES THAT CORRECTION OR REPLACEMENT IS NOT FEASIBLE REFUNDING THE FEE ACTUALLY PAID FOR THE PRODUCT NO OTHER REMEDY SHALL BE AVAILABLE TO YOU...

Page 107: ...y gives you specific legal rights and you may also have other rights which vary from state to state Polaroid products are warranted in accordance with the terms of the applicable Polaroid limited warr...

Page 108: ...Whiteboard User Guide 10 12 Tips and Help All manuals and user guides at all guides com...

Page 109: ...4 4 font 5 8 headers and footers 5 6 pen options 6 6 pens 2 11 printer orientation 5 2 projection 8 7 8 8 sounds 2 3 6 4 E e mailing files 4 5 4 8 eraser 2 12 options 6 6 widths 6 6 exporting snapshot...

Page 110: ...pens default options 6 6 6 8 using 2 11 widths 6 6 PowerPoint 8 10 printing 5 1 from ibid 5 3 from the whiteboard 5 2 previewing 5 4 setting up 5 2 specifying options 5 5 5 8 projection 8 1 annotating...

Page 111: ...communications 10 3 hardware 10 2 ibid and NetMeeting 10 5 ibid software 10 4 TrueType fonts 5 7 U uninstalling ibid 1 10 V viewing options full screen 2 9 standard 2 7 W WAN 9 2 warnings 6 3 whitebo...

Page 112: ...Whiteboard User Guide iv All manuals and user guides at all guides com...

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