174
Using department codes
You can keep track of how your machine is used through its
department code
feature. When the department code setting is activated, the machine
reminds each user to enter his/her department code before sending or polling
a document, and the machine counts communication time and page of each
department code. The Activity Journal then keeps track of fax transactions
by department.
After you turn on this setting, assign specific code numbers to your office’s
fax users and tell them to enter the codes before proceeding with fax jobs.
Note:
Please note that using this setting blocks access to the fax machine.
Entering or modifying a department code
Your machine can store up to 100 separate four-digit department codes.
Note:
To
clear
a department code, see “Clearing a department code” (see
page 175).
To enter or modify a department code:
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press
COPY/FAX
to change to Fax mode.
2. Press
PROGRAM, M, 2, ENTER
. Depending upon whether you’ve
already entered a department code, the display shows:
or
Note:
If department code operation is
protected
(see page 176), the fax
will beep briefly and then return to standby mode. You will have
to turn off the protection first, then repeat this step.
If you want to enter or modify the first code (“001”), skip to step 4.
Otherwise, proceed to step 3.
3. Press
䊴
or
䊳
repeatedly until you see the code in which you wish to
make either a first entry or a modification. Then press
ENTER
.
Enter Dept. Code
001:_
Select Department No
001:2468
