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– 38 –

7 The answering device

(only for fax machines with built-in answering device)

Your fax machine is equipped with a digital telephone answering device. All recorded messages are stored
in a solid-state electronic memory which has a recording capacity of about 15 minutes. There is neither a
magnetic tape nor a cassette.

Switching on/off the answering device

Your answering device is factory-programmed with a recorded outgoing message and
is already activated in both function 31 and function 32. You have the option of
switching off the answering device in function 31. In function 32 your built-in
answering device is always activated.

32 night

31 day

1
4
7

2
5
8
0

3
6
9

#

∗

OK

FUNCTION

Select for example function 31 and confirm with OK.

fax:       quick

OK

FUNCTION

On the display appears the current fax reception mode. Confirm this

mode by pressing OK.

tam:     on/loud

With the CURSOR LEFT/CURSOR RIGHT keys you can now

choose the desired answering device mode. Please find detailed
information about the modes in chapter 4 The fax switch/Day mode
and Night mode with built-in answering device.

tam:         off

OK

FUNCTION

Confirm with OK.

15-MAY-00 12:30

After a preset number of rings the answering device is automatically switched on. The caller will then hear the first
outgoing message followed by a short beep. The device will then switch to record and the caller can leave a message. At
the end of the recording time the caller will hear the closing message. The device then switches itself off. You can adjust
the recording time with function 51.

Recording your outgoing message

Your answering device is supplied with a prerecorded outgoing message. You can of course record your own outgoing
message. This outgoing message will be heard by callers as soon as the answering device is activated. You can ask the
caller to leave a message. The outgoing message you record will be something like:
“Hello, this is Berger and Company. We are sorry there is nobody available to take your call at present, but if you leave
your name and telephone number, we will get back to you as soon as possible. Please speak after the tone. If you want to
send a fax, press START.”
When the programmed recording time has lapsed the caller will hear a closing message, e.g.:
“Thank you for calling. Goodbye.”
The answering device then switches itself off. Read the following procedure through completely and then record your
outgoing messages. It is advisable to write your messages down first.

If your announcement is too long, your fax machine may not recognise the fax signal of your fax correspondent in time.
Your announcement should therefore be as short as possible (max. 20 sec.).

Make sure that your fax machine stands on a flat surface (not a soft underlay), because otherwise the microphone may be
covered.

RECORD

Hold down the RECORD key for at least 2 seconds.

REC. OGM 1 ?

FINE

PHOTO

DMM

FINE

PHOTO

DMM

Summary of Contents for Fax Machine

Page 1: ... aid the installation of your machine Once you have gone through these steps the machine will automatically configure itself Should you add an additional device at a later date just go through EASY INSTALL again to verify them SERIAL PARALLEL CONFIGURATION Your fax machine is especially designed to operate with other telecom products such as cordless telephones external answering devices and PC mo...

Page 2: ...line If you are unable to disconnect the fax machine do not use it and do not telephone due to the danger of lightning strike and or damage to the device The exception to this rule is the cordless telephone detached from its base station To prevent the risk of electric shock it is not allowed to open the flap on the bottom of the front ink film compartment Opening the flap is strictly reserved to ...

Page 3: ...dial 27 Telephone book 28 Correcting and deleting stored short dial or telephone book entries 30 On hook dialling 30 Hands free operation only for devices with built in answering device 31 Muting the microphone 31 Call transfer 31 6The fax 32 Sending faxes 32 Improving the picture quality 34 Polled reception 34 Faxing to sub addresses 35 Polling send 35 Delayed send 35 Size compression 36 Fax jour...

Page 4: ...power The fax machine has been built exclusively for operation in the country of purchase It complies to local telephone company regulations and will not function correctly in other countries When copying or sending fax messages or during a long telephone conversation on an external telephone the handset on the fax machine may become slightly warm This is normal as the machine will not be in stand...

Page 5: ...st 10 fax documents received and sent 36 42 Dialling list Print out of stored names and numbers 47 43 Transmission report Automatic print out of transmission protocols 37 44 Ringer types Selection between five ringer types 19 45 Service code Deleting personal settings 52 5 Answering device 51 Recording time Setting for recording duration of calls 39 for fax machines 52 Access code Setting the code...

Page 6: ...n EASY INSTALL guidance 7 MUTE CALL TRANSFER key if this key is pressed during a call the microphone will be temporarily muted this key is also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine 8 Dial pad for entering numbers and names 9 TELEPHONE BOOK key Press briefly to call up a name entry Press and hold at least for 2 seconds to sto...

Page 7: ...r entering numbers and names 9 TELEPHONE BOOK key Press briefly to call up a name entry Press and hold at least for 2 seconds to store a name entry 10 SHORT DIAL 1 9 Press briefly to select a telephone number quickly Press and hold at least for 2 seconds to store a telephone number 11 RECORD key Press briefly to play back your outgoing messages Press and hold at least for 2 seconds to record a new...

Page 8: ...e pointers on the display indicate different modes FINE PHOTO indicates whether you are sending or copying with a higher picture quality or with grey tones If neither of the two is visible the standard resolution is selected To change the resolution use the FINE PHOTO key DMM is visible when the document memory contains faxes ANSWERING DEVICE Answering device and DAY mode pointers function 31 are ...

Page 9: ... station of cordless telephones If you would like to connect a cordless phone together with your fax machine and if you place the base station in immediate proximity to the fax machine you should leave a clear space of at least 15 cm because otherwise you may hear acoustic interference in your handset 15 cm Since the paper outlet is at the front do not place any objects in front of the machine In ...

Page 10: ...achine by inserting it in the socket on the bottom of the machine identified with LINE Insert the cable in the groove provided Then insert the telephone plug into the line socket In the UK For all other countries Connecting the handset to the fax machine Insert the other end of the spiral cable into the socket identified with a handset symbol on the bottom of the machine and press it into the spec...

Page 11: ...000 select 00 YEAR 0 OK FUNCTION Press the OK key MONTH 1 1 4 7 2 5 8 0 3 6 9 Enter the correct month 01 12 MONTH 0 OK FUNCTION Press the OK key DAY 1 1 4 7 2 5 8 0 3 6 9 Enter the correct day 01 31 DAY 1 OK FUNCTION Confirm with OK 15 MAY 00 12 30 If you do not enter the time and date or if you press STOP the CHECK DISPLAY lamp flashes the display will read as follows set time date If you then se...

Page 12: ...se they can damage your fax machine Open the machine by carefully lifting the operation panel at the recess in the middle If you hear a slight click the panel has latched into place Removing the old ink film 2 1 1 4 3 1 Open the ink film cover by pressing the blue release levers back with both hands 2 Then carefully fold the ink film cover back 3 Press the empty ink film roll on the left hand side...

Page 13: ...right Lay the ink film in the rear ink film compartment by pressing the right hand blue end of the large roll against the blue spring shaft 3 Then fit the left hand black end of the large roll on to the left hand shaft 4 Now take the small roll and lay it in the grooves provided in the front ink film compartment 5 Turn the gearwheel of the small roll back to tension it Make sure that the film is n...

Page 14: ...ht flashes and the following message appears on the display OUT OF PAPER 3 2 1 Insert the paper tray in the slots provided behind the paper feed mechanism You will hear a noise when the paper tray has clicked into position 2 First fold the paper feed flap forwards until it blocks 3 Insert max 50 sheets of A4 paper 80g up to the end stop in the paper feed mechanism To prevent several sheets being d...

Page 15: ...ssibly installed ideal setting of you fax switch Please follow the instructions on the printed page If you install additional devices later we recommend you to do EASY INSTALL once again Connecting additional devices In addition to your fax machine you can also connect other devices such as additional telephones call fee indicators answering machines or modems to a single telephone line for UK As ...

Page 16: ...e public network you must first dial an outside line Your phone can dial in two different ways Older telephone systems usually work with pulse dialling whilst modern digital systems use tone dialling You can change the dialling mode of your fax machine If you do not know which method your line uses contact your telephone company If you cannot establish the desired telephone or fax connection to th...

Page 17: ...ration on a PABX extension PABX yes OK FUNCTION Press the OK key OUTSIDE LINE 0 1 4 7 2 5 8 0 3 6 9 R Now enter the key that has to be pressed to obtain an outside line outside line access code This is either 0 the R key or another number OUTSIDE LINE R OK FUNCTION Press the OK key CHECK YES OK FUNCTION Press OK Your machine will then check that the outside line can be obtained CHECKING if the che...

Page 18: ... __ 1 4 7 2 5 8 0 3 6 9 Select function 11 11 Set language OK FUNCTION Press the OK key LANGUAGE ENGLISH Select the language required using the CURSOR LEFT or CURSOR RIGHT key SPRACHE DEUTSCH OK FUNCTION Press the OK key to confirm 15 MAY 00 12 30 Entering time and date You can enter the current time and date At the turn of the millennium your fax machine will switch automatically from 99 to 00 OK...

Page 19: ...353 Hong Kong 852 Singapore 65 43 1 12345_ OK FUNCTION Press the OK key and your number is now stored 15 MAY 00 12 30 Entering your name Your name and your telephone number are transmitted at the top of each page the first 4 mm together with the date time and page number When you enter a name maximum 32 digits the number keys are used to enter letters Every key has a number of different characters...

Page 20: ... OK key Your entry is now stored 15 MAY 00 12 30 Correction of names and numbers If you have entered a wrong letter or number in function 13 or 14 you can correct the mistake this does not work in function 16 Store numbers This is possible during the entering procedure as well as later If you want to make your corrections later you have to select the functions for entering numbers or names once ag...

Page 21: ...the CURSOR LEFT or CURSOR RIGHT key The display shows the current setting for about 3 seconds RINGER ßß Change the volume by pressing the CURSOR LEFT or CURSOR RIGHT key until the desired volume is achieved RINGER ßßß Volume of the loudspeaker You can adjust the volume at any time after pressing the DIAL or LOUDSPEAKER key DIAL Press the DIAL or LOUDSPEAKER key DIAL NUMBER Press the CURSOR LEFT an...

Page 22: ...ALLEL Your machine will operate in different ways in the DAY and NIGHT modes depending on whether it is serial or parallel connected Using EASY INSTALL press the HELP key for at least 2 seconds your fax machine will always be set to the ideal mode for your connection To find out the type of connection or the configuration selected by your fax machine print out the function list by pressing the FUN...

Page 23: ...ne or with function 12 Entering time and date The fax machine is factory set to switch to NIGHT mode at 10 p m and back to DAY mode at 6 a m Deactivating ActivatingTIMER mode If you want to switch off the activated TIMER function press the DAY NIGHT TIMER key for at least 2 seconds until you hear a confirmation tone and the TIMER pointer disappears Only the DAY or NIGHT pointer will then appear on...

Page 24: ...es ring simultaneously with your fax machine You can start fax reception by pressing the keys and 5 on the other telephone This mode only works if your telephone sends tone dialling signals Advantages You have the option of receiving faxes on your computer or another device the built in fax switch is switched off In fax reception your fax machine acts as a normal telephone If you lift the handset ...

Page 25: ...ng call will again automatically activate the answering device after 5 rings You are able to check remotely whether new messages have been left on your answering device if your answering device activates after 2 rings you know right away that new messages have been left This configuration is especially advantageous when you are e g on holiday or on a business trip tam off Your answering device is ...

Page 26: ...e in NIGHT mode Fax rings Faxes are received automatically after about 5 soft rings For phone calls your fax machine rings softly Other telephones ring as often as the fax machine Advantages you are informed when receiving a fax Faxes are received automatically after about 5 soft rings For phone calls your fax machine continues to ring softly Other telephones ring until fax reception starts Fax ex...

Page 27: ...phones ring at least once Advantages You hear a maximum of 2 rings Faxes are received automatically and phone calls are immediately answered by the answering device silently Please note that in this mode you cannot be contacted by phone in an emergency unless function 53 VIP CODE is activated tam expert Here you can enter your personal settings See chapter 8 Additional functions Fax reception EXPE...

Page 28: ...cation not available in all countries Your fax machine is capable of showing the caller s identity telephone number and or name on the display of your fax machine before you lift the handset To have this feature at your disposal you must subscribe to it via your telephone service provider Please note that the Caller ID feature is not supported by all providers If you have connected an additional t...

Page 29: ... entry shown DIALLING If you receive more than ten calls the first entry will automatically be deleted from the call list If there was more than one call from the same number only the last call is stored in the list Deleting entries from the Redial or calling line identification memory You can delete an entry while searching through your Redial or Caller ID memory Press the CURSOR LEFT key for at ...

Page 30: ...s the START key DIALLING 1 12345 Telephone book You can use the telephone book to select the number you wish to call by selecting the name The number is then dialled automatically All you have to do is to store the numbers with the corresponding names first The telephone book function on your fax machine has capacity for up to about 50 numbers with their corresponding names The exact figure depend...

Page 31: ...elephone book A Z Press the TELEPHONE BOOK key The display shows the first entry in your list of names BERGER Using the CURSOR LEFT or CURSOR RIGHT key A Z or the TELEPHONE BOOK key CHOMSKY 1 4 7 2 5 8 0 3 6 9 or the letters of the dial pad you can search through the name list DIAL As soon as the display shows the desired name you can pick up the handset or press the DIAL or LOUDSPEAKER key depend...

Page 32: ...key depending on the device DIAL NUMBER 1 4 7 2 5 8 0 3 6 9 Dial the number you require Your machine will start to dial and you will hear the connection being made 12345_ As soon as the other party answers lift the handset and speak The loudspeaker will be turned off automatically 12345_ For fax machines without built in answering device DIAL key For fax machines with built in answering device LOU...

Page 33: ...r Your other telephone will ring for a maximum of 30 seconds If you answer the call on an additional telephone in time you will be able to continue the call otherwise the fax machine takes over the call again and rings for about 20 seconds If you lift the handset of the fax machine in time you can repeat the process If you do not lift the handset in time the call will be disconnected From an addit...

Page 34: ... specified risk getting stuck in the machine The following points are the most common causes of errors when sending faxes Don t send Pages from newspapers printer s ink Stapled pages or pages held together with paper clips Remove all staples and clips before sending Creased or torn pages Wet pages or pages with corrections made with correction fluid dirty pages or pages with a glossy or laminated ...

Page 35: ...OTO key The corresponding pointer on the display will light up 12345_ FINE PHOTO DMM START COPY Press the START key DIALLING FINE PHOTO DMM The machine is attempting a connection CONNECTING FINE PHOTO DMM If the number you are calling is engaged or you cannot make a connection your machine will automatically redial the number after some time If no connection can be established in the third attempt...

Page 36: ...ly and quickly by dialling a number using the dial pad with the handset replaced and confirm with the OK key Polling with code Function 22 Polled reception is simple to operate and is very useful especially when the retrieved document is protected against unauthorised access by a code 1 4 7 2 5 8 0 3 6 9 OK FUNCTION Select function 22 22 POLLED REC OK FUNCTION Press the OK key You will be asked fo...

Page 37: ... The code can be up to 20 characters long Confirm it with OK If you do not wish to use a code just press the OK key CODE 1234 INSERT DOCUMENT Insert the document in the document feed slot The document in your fax machine is now ready to be polled POLLING SEND RDY The operation is interrupted as soon as you remove the document Please note that you can still make telephone calls while this function ...

Page 38: ... as sent by your fax partner please switch off this function 1 4 7 2 5 8 0 3 6 9 OK FUNCTION Select function 25 25 size compr OK FUNCTION Select with the CURSOR LEFT or CURSOR RIGHT key and confirm with the OK key size compr yes Reduction may cause faint stripes in PHOTO resolution Fax journal The fax journal is a list of the last 10 received and transmitted faxes You can choose whether to print o...

Page 39: ...report function is switched off 1 4 7 2 5 8 0 3 6 9 OK FUNCTION Select function 43 43 transm report OK FUNCTION Press the OK key TRANSM REP off OK FUNCTION Select using CURSOR LEFT and CURSOR RIGHT keys then press the OK key 15 MAY 00 12 30 Receiving faxes in memory paperless fax reception If there is no more paper in the paper feed mechanism or if the ink film is finished any incoming fax will be...

Page 40: ... to record and the caller can leave a message At the end of the recording time the caller will hear the closing message The device then switches itself off You can adjust the recording time with function 51 Recording your outgoing message Your answering device is supplied with a prerecorded outgoing message You can of course record your own outgoing message This outgoing message will be heard by c...

Page 41: ...y REC COMPLETE FINE PHOTO DMM After a short time the two outgoing messages will be played back automatically You can adjust the volume with the keys CURSOR LEFT and CURSOR RIGHT see chapter 3 Basic functions Volume of the loudspeaker The duration of each message is shown on the display e g OGM 1 15 s FINE PHOTO DMM OGM 2 4 s FINE PHOTO DMM RECORD If you want to play back previously recorded outgoi...

Page 42: ...repeated immediately 3 15 05 13 30 When all the messages have been played the device will revert to its original state The display will read MESSAGES 4 PLAY PAUSE If you press the PLAY PAUSE key again before any new messages are recorded the device will play back all the old messages Moving forwards or backwards is done in exactly the same way as for new messages 1 15 05 12 30 Volume of messages P...

Page 43: ...d within 40 seconds or an incorrect code is entered 3 times your fax machine will disconnect the call An example of an announcement might be Hello there are messages for Mrs Berger please enter the access code 1 4 7 2 5 8 0 3 6 9 OK FUNCTION Select a desired reception mode in function 31 see chapter 4The fax switch If the answering device is switched off switch it on in this function tam on loud F...

Page 44: ... for this function Existing messages will not be deleted When the memory is full a warning signal sounds and the CHECK DISPLAY lamp flashes You cannot record a telephone conversation while handsfree operation is activated VIP code Ringing despite switched on answering device A caller can use a four digit code to make the telephone ring after the answering device has taken the call This enables a p...

Page 45: ... the fax machine Start to speak A black stripe shows the available memory space ßßßßßßßßßß RECORD STOP Press RECORD or STOP when you have finished The message will be played back REC COMPLETE MEMO 12 S After playback the following messages will be displayed MEMO MODE If you have already recorded a Memo OK FUNCTION If you have already recorded a Memo and want to use it again press the OK key USE OL...

Page 46: ...ou do not want to enter a code press STOP code 0000 1 4 7 2 5 8 0 3 6 9 Enter the four digit code code 4321 OK FUNCTION Press the OK key The code is now stored 15 MAY 00 12 30 Remote access of the answering device You may wish to play back messages when you are away from home Call your fax machine and wait until you hear the outgoing message Enter your four digit access code The outgoing message i...

Page 47: ...ar a long confirmation tone PLAY OUTGOING MESSAGE 5 Pressing key 5 you can hear your current outgoing message DELETE INCOMING MESSAGE 6 You can delete the message you are listening to by pressing key 6 You will hear two confirmation tones You must press key 6 again within five seconds to execute the delete command DELETE ALL MESSAGES 6 You can also delete all messages at once Press key 6 if you ar...

Page 48: ... the wrong way You can interrupt the process of copying by pressing the STOP key EASY LINK Setting additional devices This function enables you to enter three codes These codes are used when you receive a call on the additional telephone or wish to transfer a call or fax to your fax machine 1 Code for starting your fax machine from another telephone default 5 2 serial Code for transferring a call ...

Page 49: ... digit should be the or the sign This code is used with a parallel connected telephone to transfer a telephone call to an additional telephone By entering this code on the additional telephone you can deactivate your fax machine For fax machines with built in answering device by entering this code you can stop the outgoing message of your answering device after it has already been activated rel li...

Page 50: ...OR RIGHT keys you can select how many of the ringing signals are toll free to the caller The toll free ringing signals are also heard on the additional telephones If you enter TOLL FREE 0 faxes will be received in silence Automatic fax reception may be impaired if you select a value higher than 5 for TOLL FREE In this case the toll free rings must be reduced to a value less than 5 tollfree ring 03...

Page 51: ... the fax machine by making a copy If your copy is faultless the correspondent s fax machine might be defective Call service if necessary Faxes are of poor quality The document contains photographs or small print The document lacks contrast Your fax machine is faulty Change the resolution setting to FINE or PHOTO Check the document Test the fax machine by making a copy If your copy is faultless the...

Page 52: ...dial tone You have connected the telephone cable to the socket marked EXT Plug the telephone cable into the socket marked LINE on the base of the fax machine busy or fax transmissions are constantly interrupted Your fax correspondent has a fax machine that cannot receive the usual standard identifying signals Try to send the fax manually press the DIAL or LOUDSPEAKER key and dial the fax number Yo...

Page 53: ... now make a call without interferences see chapter 4 Fax switch Use of additional devices Paper jam Open the operation panel and ink film cover Leave the paper refill flap closed Pull the crumpled paper out carefully from inside Only for fax machines with built in answering device You have switched on your answering device and cannot receive any faxes close pap cover PAPER JAM DOCUMENT JAM You use...

Page 54: ...settings The fax machine will therefore react in exactly the same way as on first installation Code No 7140 When you enter this code all your entered settings and data will be erased except for your personal outgoing message in your answering device received messages stored short dial numbers stored telephone book numbers your name your telephone number Example for using a service code 1 4 7 2 5 8...

Page 55: ...er roller evenly by lightly rubbing the cloth over it clean roller Fouling by received fax messages Clean printer roller Do not use the fax cleaners available on the market which are drawn through the machine automatically By doing so you can damage your fax machine Open the operation panel by raising it at the recess in the middle If you hear a slight click the panel is latched into place A B C D...

Page 56: ...trast control automatic Copying fine and photo resolution Data compression MH MR Modulation V29bis V27ter V21 Transmission speeds 9600 7200 4800 2400 bps Sound power level stand by mode 30 dBA copy mode 53 dBA Printing method inkfilm printer Fax paper standard A4 letter 210 x 297 mm Document feed up to 10 letters Fax switch DAY NIGHT TIMER Dimensions 357 x 253 x 160 mm without paper tray Weight ab...

Page 57: ... printing out on plain paper outgoing message OGM As a factory setting an outgoing message is recorded When your answering machine is switched on the caller hears this message which is followed by a beep tone parallel When more than one telecommunication device is depending on the country either connected parallel or serial one after the other polling You can collect documents which have been prep...

Page 58: ... language 16 pointers 6 Rel line 46 Transfer 0 46 DMM pointer on the display 6 receiving faxes in memory 37 Document good quality originals 32 technical term 56 Document feed roller cleaning 53 Document feed slot 6 Document outlet 6 Document width adapter 6 DTMF technical term 56 Duration of recording time 39 E Easy Install 13 Easy Link 46 Entering display language 16 time and date 9 16 your name ...

Page 59: ...e memory 27 of the last 5 numbers 26 Rel line 46 Release levers for opening the ink film cover 6 Remote access 44 preparing 44 Removing the old ink film 10 the paper 12 Replacing paper 12 the ink film 10 Reports Language of reports 16 Resolution FINE PHOTO 34 Ring signal choose type 19 regulate volume 19 Rubber lips cleaning 53 S Scanner glass cleaning 53 Scanner roller cleaning 53 Sender identifi...

Page 60: ...t The PHILIPS guarantee may not apply if the documents have been altered in any way or made illegible the model or production number on the product has been altered deleted removed or made illegible repairs or product modifications and alterations have been executed by unauthorised service organisations or persons damage is caused by accidents including but not limited to lightning water or fire m...

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