Panasonic Workio DP-C305 Scan/Email Manual Download

Page: 10 / 62

Chapter 2 Scan/Email Operations

Chapter 2

Scan/Email Operations

Scan to the SD Memory Card

The scanned image will be directly transferred to the SD Memory Card.

Be sure to use only a genuine SD Memory Card*. (Any commercial grade genuine SD / SDHC Memory Card
can be used.)

The scanned image(s) cannot be saved to the SD Memory Card if the setting of Function Parameter
“

84 SD/PC Card Function

” (General Settings > Key Operator Mode) is set to “

”.

For more details on this setting, refer to

General Settings

in the Operating Instructions (For Function

Parameters) of provided CD-ROM.

* SD Memory Card and SDHC Memory Card are referred to as SD Memory Card in this manual.

SD Logo is a trademark.

SDHC Logo is a trademark.

Place original(s).

For instructions on how to place originals,
refer to

Basic Operation Procedure

(see

page 6). For more details, refer to

Placing

Originals (Copy)

in the Operating Instructions

(For Basic Operations) of provided booklet.

Press the

Scan/Email

key.

Select “

Basic Menu

” to configure the

required settings, and then select “

”.

Refer to

Scanner Settings

(see pages 40 to

53).

Select “

Address Book

”.

Select “

SD Card / Hard Drive

”.

Summary of Contents for Workio DP-C305

Page 1: ...ual and keep this documentation in a safe place for future reference Illustration shows optional accessories that may not be installed on your machine English Digital Colour Imaging Systems Operating Instructions For Scanner and Email Model No DP C405 C305 C265 ...

Page 2: ...em Application software and manuals with detailed information for the Print function and Panasonic Document Management System Application software Operating Instructions CD Copy Function Describes how to make a colour Copy with creative features Facsimile and Internet Fax Function The Facsimile function is available when the optional G3 Fax Communication Board is installed Describes how to send re...

Page 3: ...ual Icon Description Indicates important information that must be read in detail Indicates reference information Notation Description For Keys and Buttons Hard buttons on the Control Panel are depicted as key and soft buttons on the Touch Panel Display are depicted as xxx Ex Press the Start key and select More Menus ...

Page 4: ...28 Attaching an Image File from the PCMCIA PC Card PC Card 32 Attaching an Image File from the Internal Hard Disk Drive 36 Receiving an Email 38 Configuring to Receive Email 38 Receiving Email Automatically 38 Receiving Email Manually Get Email 39 Chapter 3 Scanner Settings Setting the Scanning Quality Basic Menu 40 Quality Adjustment 40 Setting Original Type and Scanning Density 41 Selecting Orig...

Page 5: ...ded Originals 50 Scanning Special Originals Thin Paper etc from ADF Job Build and SADF 52 Chapter 4 Adding to the Address Book Editing the Address Book 54 Editing an Email Address 54 Deleting an Email Address 56 Editing Image Box Name 58 Chapter 5 Appendix Index 60 ...

Page 6: ...their top edges aligned with the left side of the scanner to create upright scan data zRefer to Placing Originals Copy in the Operating Instructions For Basic Operations of provided booklet 2 Press the Scan Email key 3 Select Basic Menu and then set the desired scanning mode if necessary zFor more detailed instructions refer to the Scanner Settings see pages 40 to 53 zWhen addresses are selected t...

Page 7: ...ge to 5 Press the Start key zWhen scanning from the Platen Glass place the next original and then follow the instructions described on the Touch Panel Display The scanned image s is transferred to the SD Memory Card PCMCIA PC Card PC or Email zWhen cancelling the operation press the Stop key on the Control Panel and then follow the instructions described on the Touch Panel Display SD Memory Card o...

Page 8: ...function Scan Email Function Colour Original or Monochrome Original Press the Scan Email key Sending an Email using the Scan Email function Select Email Set the file type to attach See page 48 JPEG PDF Compressed PDF Ex Colour Original Ex Monochrome Original Set the file type to attach See page 48 TIFF PDF or Image File SD Memory Card PCMCIA PC Card Adapter with memory card or internal Hard Disk D...

Page 9: ...nction Set the file type to attach Refer to Setting a File Type and a File Name in the Operating Instructions For Facsimile and Internet Fax of provided CD ROM TIFF PDF Internet Fax Device Monochrome zEach Email function can be set in the Fax Email Settings Refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM ...

Page 10: ...tting refer to General Settings in the Operating Instructions For Function Parameters of provided CD ROM SD Memory Card and SDHC Memory Card are referred to as SD Memory Card in this manual zSD Logo is a trademark zSDHC Logo is a trademark 1 Place original s zFor instructions on how to place originals refer to Basic Operation Procedure see page 6 For more details refer to Placing Originals Copy in...

Page 11: ...of provided CD ROM 8 Press the Start key zThe scanned image is saved in the following directory of the SD Memory Card Directory PRIVATE MEIGROUP PCC DI IMAGE zThe data saved on the SD Memory Card can be printed by this machine or another DP C322 DP C262 DP C354 DP C264 DP C323 DP C263 DP C213 DP C405 DP C305 and DP C265 For more details refer to Printing from SD Memory Card PC in the Operating Ins...

Page 12: ... Card Function General Settings Key Operator Mode is set to No For more details on this setting refer to General Settings in the Operating Instructions For Function Parameters of provided CD ROM 1 Place original s zFor instructions on how to place originals refer to Basic Operation Procedure see page 6 For more details refer to Placing Originals Copy in the Operating Instructions For Basic Operati...

Page 13: ...ved in the following directory of PCMCIA PC Card Directory PRIVATE MEIGROUP PCC DI IMAGE zThe data saved on the memory card in the PCMCIA PC Card Adapter can be printed by this machine or another DP C322 DP C262 DP C354 DP C264 DP C323 DP C263 DP C213 DP C405 DP C305 and DP C265 For more details refer to Printing from SD Memory Card PC in the Operating Instructions For Basic Operations of provided...

Page 14: ...the Scan Email memory indication does not go below 1 zThe scanned image s cannot be saved to the internal Hard Disk Drive if the setting of Function Parameter 02 Scan to HD Function Scanner Settings Key Operator Mode is set to No For more details on this setting refer to Scanner Settings in the Operating Instructions For Function Parameters of provided CD ROM 1 Place original s zFor instructions o...

Page 15: ...Mode is set to No the Confirmation screen displays the Function not available error message and beeps zIf you do not touch any key for 3 seconds or select Close on the Touch Panel Display the machine will display the previous screen For more details refer to General Settings in the Operating Instructions For Function Parameters of provided CD ROM 7 Press the Start key When the document scanning co...

Page 16: ... machine Ex http 10 74 232 130 zThe machine status will be displayed on the Web browser 3 Select an Image Box from the Scanner Image Box list and then download the image data from the Image Box onto the computer Click Scanner Image Box Select an Image Box where image data is saved Select a file where image data is saved zOpen it with a left click and save it with a right click of your PC mouse ...

Page 17: ...17 Chapter 2 Scan Email Operations Memo ...

Page 18: ...on Utility The Panasonic Communication Utility has been activated The Panasonic Communication Utility is automatically activated when Windows starts zThe Panasonic Communication Utility can display up to 120 computers in the Address Book zThe computer is automatically deleted from the Address Book under the following cases When the computer is logged off from the network When the Panasonic Communi...

Page 19: ...canner reception notice appears on the destination computer s display zWhen scanning from the Platen Glass place the next original and then follow the instructions described on the Touch Panel Display 8 Click Display The Quick Image Navigator software starts zFor more details refer to the Operating Instructions Quick Image Navigator of provided CD ROM To scroll to the previous page Current page To...

Page 20: ...ent change the Fax Parameter 183 Colour Attachment to Multi For more details refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM To Multiple Addresses zBy default the machine will send an Email with a multi page PDF file or multi files JPEG colour document zA multi page colour scanned JPEG PDF document tends to become very large in size If the attac...

Page 21: ...l screen the sender list will not be displayed For more details on this setting refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM 7 Enter the subject if necessary zIf the Function Parameter 21 Default Subject Fax Email Settings User Parameters has been set the information is added to the subject line for all outgoing Emails without having to input...

Page 22: ...sses Number of selected Email addresses Select OK 10 Select Basic Menu to configure the required settings and then select OK zRefer to Scanner Settings see pages 40 to 53 11 Press the Start key The scanned image s is transferred as Email zWhen scanned image transfer fails a transfer error message is printed out ...

Page 23: ...lacing Originals Copy in the Operating Instructions For Basic Operations of provided booklet 2 Press the Scan Email key 3 Select Email 4 Select Search 5 Enter the first few characters of the computer name 6 Select Global 7 Select Search zSelect Local to cancel the search for computers and exit to the previous screen zSelect the desired computer and select Add to Local to add it to the Address Book...

Page 24: ...rating Instructions For Function Parameters of provided CD ROM 11 Enter the subject if necessary zIf the Function Parameter 21 Default Subject Fax Email Settings User Parameters has been set the information is added to the subject line for all outgoing Emails without having to input it manually For programming instructions refer to Fax Email Settings in the Operating Instructions For Function Para...

Page 25: ...ress Ex pcc panasonic com zUp to 60 characters zFor instructions on how to enter characters refer to Using the Keyboard in the Operating Instructions For Function Parameters of provided CD ROM 5 Select Add to Local 6 Select Edit 7 Enter the Station Name and then select OK zUp to 15 characters zFor instructions on how to enter characters refer to Using the Keyboard in the Operating Instructions For...

Page 26: ... Scan Email Operations 8 Enter the Key Name and then select OK 9 Select OK to register the Email address as a station 10 Select OK zFor the following steps refer to steps 6 to 11 in Scan to Email see pages 21 to 22 ...

Page 27: ...27 Chapter 2 Scan Email Operations Memo ...

Page 28: ...an Image File from the SD Memory Card The image data saved on the SD Memory Card can be emailed to network connected computers zBe sure to use only a genuine SD Memory Card Any commercial grade genuine SD SDHC Memory Card can be used zThe image data saved on the SD Memory Card cannot be emailed if the setting of Function Parameter 84 SD PC Card Function General Settings Key Operator Mode is set to...

Page 29: ...32 SD PC Card Display Type Scanner Settings General User Mode For more details on this setting refer to Scanner Settings in the Operating Instructions For Function Parameters of provided CD ROM zIf the setting of Function Parameter 84 SD PC Card Function General Settings Key Operator Mode is set to No the Confirmation screen displays the Function not available error message and beeps zIf you do no...

Page 30: ...mail However if you select From on the Email screen the sender list will not be displayed For more details on this setting refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM 10 Enter the subject if necessary zIf the Function Parameter 21 Default Subject Fax Email Settings User Parameters has been set the information is added to the subject line for...

Page 31: ...l Operations 12 Press the Start key The Email with image file s attached is sent 13 Push the SD Memory Card and then remove it zDo not remove the SD Memory Card while the Access Indicator is flashing 14 Close the Slot Cover ...

Page 32: ...cument that came with the PCMCIA PC Card Adapter zThe image data saved on the PCMCIA PC Card cannot be emailed if the setting of the Function Parameter 84 SD PC Card Function General Settings Key Operator Mode is set to No For more details on this setting refer to General Settings in the Operating Instructions For Function Parameters of provided CD ROM 1 Press the Scan Email key 2 Select Email 3 I...

Page 33: ...perating Instructions For Function Parameters of provided CD ROM zIf the setting of the Function Parameter 84 SD PC Card Function General Settings Key Operator Mode is set to No the Confirmation screen displays the Function not available error message and beeps zIf you do not touch any key for 3 seconds or select Close on the Touch Panel Display the machine will display the previous screen For mor...

Page 34: ...tions For Function Parameters of provided CD ROM 10 Enter the subject if necessary zIf the Function Parameter 21 Default Subject Fax Email Settings User Parameters has been set the information is added to the subject line for all outgoing Emails without having to input it manually For programming instructions refer to Fax Email Settings in the Operating Instructions For Function Parameters of prov...

Page 35: ...35 Chapter 2 Scan Email Operations zDo not remove the PCMPIA PC Card Adapter while the Access Indicator is flashing 14 Close the Slot Cover ...

Page 36: ...ard is inserted the Hard Disk Drive cannot be selected 1 Press the Scan Email key 2 Select Email 3 Select Attachment 4 Select the data folder where the image files are saved and then select the image file s Select an image file in File List and then select OK Scrolling Pages To perform another operation select Thumbnail and select one or more image files in Thumbnail and then select OK To scroll t...

Page 37: ... sender names You can select from the sender list when sending an Email However if you select From on the Email screen the sender list will not be displayed For more details on this setting refer to Fax Email Settings in the Operating Instructions For Function Parameters of provided CD ROM 8 Enter the subject if necessary zIf the Function Parameter 21 Default Subject Fax Email Settings User Parame...

Page 38: ...ve set to Valid and POP acquisition interval set between 1 and 60 minutes in Function Parameters Fax Email Settings Fax Parameters queries are transmitted to the POP server periodically to check for new Emails If there is Email on the POP server when a query is transmitted it is retrieved and the attached file is printed automatically Item Name Setting 146 POP Timer Set the time interval for check...

Page 39: ...ved manually zWith POP acquisition interval set between 1 and 60 minutes queries are transmitted to the POP server periodically to check for new Emails and the number of the incoming Email messages on the server appears on the display 1 Press the Fax key 2 Check for incoming Email s 3 Select Basic Menu 4 Select Get Email The attached file in the retrieved Email is printed ...

Page 40: ... and then select OK zIf the above screen is not displayed see steps 1 to 3 on the left column Quality Adj see pages 40 to 47 File Type and Name see page 48 Original Size From Platen Glass only When the original size is not correctly detected select Original Size and select original size and then select OK on the display 2 Sided Original see page 50 Job Build and SADF see pages 52 to 53 Multi Size ...

Page 41: ...ng Original Type 1 Select the Original Type and then select OK zIf the above screen is not displayed see steps 1 to 3 on page 40 Adjusting Scanning Density 1 Adjust the scanning density with Lighter or Darker and then select OK zIf the above screen is not displayed see steps 1 to 3 on page 40 Text Text Photo Photo Lighter Darker Text Mainly a Text original Text Photo Text and Photo combined origin...

Page 42: ...and then select OK zIf the above screen is not displayed see steps 1 to 3 on page 40 zMost originals such as photos can be scanned without problems using the default resolution 200 dpi and picture quality Full Colour To scan smaller characters 8 point or smaller clearly increase the resolution or select Adjustment and then select High Quality for Compression Full Colour Since the file size increas...

Page 43: ...43 Chapter 3 Scanner Settings Memo ...

Page 44: ...erating Instructions For Function Parameters of provided CD ROM zThe picture quality settings are reset to their default settings when The Reset key is pressed The Auto Reset Time interval has lapsed default 1 min The power is turned OFF A scan job is completed Compression Full Colour Select picture quality in the Full Colour mode 1 Select Adjustment zIf the above screen is not displayed see steps...

Page 45: ...45 Chapter 3 Scanner Settings 4 Select OK ...

Page 46: ...the compression method in the Black mode 1 Select Adjustment See page 44 2 Select Compression Black 3 Select a compression method and then select OK 4 Select OK Transferring Speed Faster Standard Slower Picture Quality Lower Standard Higher MH Modified Huffman format Lowest compression MR Modified Read format Higher compression than MH MMR Modified MR format Higher compression than MR JBIG Joint B...

Page 47: ...Compressed PDF is specified as a file type levels 1 6 can be selected However normally only levels 4 6 are available 1 Select Adjustment See page 44 2 Select Background Removal 3 Adjust the Background Removal level with and and then select OK 4 Select OK Contrast The scanning contrast can be adjusted to match the original 1 Select Adjustment See page 44 2 Select Contrast 3 Adjust the contrast leve...

Page 48: ...4 Select a file type When Black is selected in Quality Adj TIFF or PDF can be selected zWhen a Full Colour or Grey Scale type original is selected in the Colour mode only JPEG PDF or Compressed PDF file type can be selected zWhen a Black type original is selected in the Colour mode only TIFF or PDF file type can be selected zWhen Compressed PDF is selected the selected Resolution will be automatic...

Page 49: ...cters zWhen scanning to the SD Memory Card or PCMCIA PC Card display limitation is up to 8 characters on the screen in lower case letters zFor instructions on how to enter characters refer to Using the Keyboard in the Operating Instructions For Function Parameters of provided CD ROM zWhen storing data with the same file name as the one in a memory card a number in parenthesis is added to the file ...

Page 50: ...ace originals refer to Basic Operation Procedure see page 6 For more details refer to Placing Originals Copy in the Operating Instructions For Basic Operations of provided booklet 2 Press the Scan Email key 3 Select Basic Menu 4 Select 2 Sided Original 5 Select a bind position and then select OK 6 Select Address Book and then select a destination zFor more details refer to Basic Operation Procedur...

Page 51: ...51 Chapter 3 Scanner Settings 7 Press the Start key zWhen cancelling the operation press the Stop key on the Control Panel and then select Yes on the Touch Panel Display ...

Page 52: ...py in the Operating Instructions For Basic Operations of provided booklet 2 Press the Scan Email key 3 Select Basic Menu 4 Select Job Build and SADF 5 Select Address Book and then select a destination zFor more details refer to Basic Operation Procedure see page 6 6 Press the Start key zPlace the next original within 5 seconds of the last scanned original zIf the message Another Original is displa...

Page 53: ...rrupting the cycle If you do nothing the machine will display the message Another original f Place the remaining 15 sheets of originals on the ADF and then select Yes g After scanning the remaining 15 sheets the message Another original will be displayed Select No to start the next process zOriginal should be placed on the ADF zUp to 999 sheets of originals can be scanned in one job The maximum ca...

Page 54: ...n how to edit or delete IP Addresses in the Address Book refer to Network Configuration in the Operating Instructions For Setting Up of provided booklet Editing an Email Address Email addresses can be edited 1 Press the Function key 2 Select Scanner Settings 3 Select 20 29 4 Select 24 Edit Address Book Email 5 Select an alphabet tab 6 Select an Email address to edit and then select OK ...

Page 55: ...zFor instructions on how to enter characters refer to Using the Keyboard in the Operating Instructions For Function Parameters of provided CD ROM 8 Enter a Station Name and then select OK 9 Enter a Key Name and then select OK 10 Select Yes or No 11 Select Cancel The Email address is updated 12 Select Close 13 Press the Reset key ...

Page 56: ...reen see page 54 select 26 Delete Address Email zFor instructions on how to display the Scanner Settings screen refer to steps 1 to 3 in the Editing an Email Address see page 54 2 Select an alphabet tab 3 Select the desired Email address and then select OK 4 Select Yes The Email address is deleted 5 Select Cancel 6 Select Close 7 Press the Reset key ...

Page 57: ...57 Chapter 4 Adding to the Address Book Memo ...

Page 58: ...there is data stored in the image box the image box name cannot be changed 1 Press the Function key 2 Select Scanner Settings 3 Select 30 34 4 Select 30 Edit Image Box Name 5 Select the desired Image Box name 6 Enter the new Image Box name and then select OK zUp to 15 characters zFor instructions on how to enter characters refer to Using the Keyboard in the Operating Instructions For Function Para...

Page 59: ... key name and then select OK zUp to 12 characters 8 Select OK or Cancel 9 Select Close 10 Press the Reset key zTo reset the name to the default setting refer to Scanner Settings in the Operating Instructions For Function Parameters of provided CD ROM ...

Page 60: ...e 40 Colour Original 8 Colour Quality 44 Compressed PDF 48 Contrast 47 D Darker 41 Date Time 49 Density 41 Display 19 E Edit 25 Email 7 Email Address 54 F Favourites 18 Fax key 39 File Name 48 File Type 48 File Type and Name 40 From 24 Full Colour 40 44 Full Colour Mode 40 Function Parameters 20 38 G Get Email 39 Global 23 Grey Scale 46 Grey Scale Mode 40 H Hard Disk Drive 14 16 36 High Quality 42...

Page 61: ...P server 38 Q Quality Adj 40 R Resolution 42 S Scan to the SD Memory Card 10 Scan Email Function 8 Scan Email key 6 Scanner Image Box 16 SD Card 7 11 SD Card Hard Drive 7 SD Memory Card 10 28 Search 23 Single Address 20 Special Originals 52 Standard 44 46 Start key 7 Station Name 55 Stop key 7 Subject 21 T Text 41 Text Photo 41 Thin Paper 52 Three Colours 40 Thumbnail 29 TIFF 48 V Valid 21 W Web B...

Page 62: ...ay be registered in other jurisdictions ColorSetTM is a registered trademark of Monotype Imaging Inc registered in the U S Patent and Trademark Office and may be registered in other jurisdictions ColorSetTM Profile Tool Kit Profile Studio and Profile Optimizer are trademarks of Monotype Imaging Inc and may be registered in certain jurisdictions Copyright 2005 Monotype Imaging Inc All rights reserv...

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