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Panasonic UF-6300, Operating Instructions Manual

The Panasonic UF-6300 is a high-performance, all-in-one fax machine designed for efficient office communication. With its easy-to-use interface and extensive features, this device guarantees smooth operation. Access the Operating Instructions Manual for free and download it from manualshive.com, ensuring hassle-free setup and optimal usage.

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Glossary

96

MAC Address

Its the hardware address, often referred to as MAC (Media Access Control) address that is
assigned to the equipment.  MAC address is hard-coded and is not configurable.
The MAC address consists of 6 hexadecimal numbers separated by colons.  

Ex:

  00:00:c0:34:f1:50

Mail Gateway IP 
Address

The Address of the Mail Server. 
The Internet Fax communicates with your existing Mail Server for all communication traffic.

Mailing List

A system that allows people to send an email to one address, whereupon their message is
conveyed to multiple subscribers on the Mailing List.

MAPI

Acronym for Message Application Programming Interface.
A standard Windows interface for messaging that enables different mail programs and other
mail-aware applications like word processors and spreadsheets to exchange messages and
attachments with each other.

MDN

This Message Disposition Notification (MDN) is requested by the sender for a delivery
processing confirmation indicating that the message (email) was read.

MIME (Multipurpose 
Internet Mail Extension)

A standard used for attaching non-text (image) files to Internet email messages.

Network

Any time you connect 2 or more computers together so that they can share resources, you
have a computer network.
Connect 2 or more networks together and you have an internet.

Network address

An individual 4-digit addressing number assigned to a One-Touch/ Abbreviated number that
identifies a particular station in a relay network.

Network password

A 4-digit password assigned to a network address to prevent unauthorized stations from
accessing a relay station.

PDF

Adobe

®

 Portable Document Format (PDF) is a universal file format that preserves all the 

fonts, formatting, graphics, and color of any source document, regardless of the application 
and platform used to create it.

POP (Post Office 
Protocol)

POP refers to the way email software such as Eudora or your machine gets email from a mail
server. 
You must always have a POP account that you tell your email software to use to retrieve your
mail.

Protocol

A protocol is the special set of rules for communicating that the end points in a
telecommunication connection use when they send signals back and forth. Both end points
must recognize and observe the protocol.

Relay Address

A 3-digit code that identifies your machine is programmed in a relay network.

Relay Network

A group of machines that communicate via a relay station.

Relay Station

A certain type of machine that can store and forward documents to an end receiving station
and/or a relay station in another relay network.
Your machine can not be used as a relay station.

Relayed Transmission

Sending a document to a relay station, which in turn, sends the document to the end
receiving station.

Relayed Transmission 
Report

A report that contains information regarding the last document transmission to a relay station.

Router (Gateway)

A special purpose computer (Or software package) that handles the connection between 2 or
more networks.
Gateways act like traffic cops, they spend their time looking at the destination addresses of
the packets passing through them and deciding which route to send them on.

Sender Selection

The user can select one of 24 pre-programmed sender’s name and email address/telephone
number before each transmission. 

Summary of Contents for UF-6300

Page 1: ...ax Getting to Know Your Machine Installing Your Machine Programming Your Machine Basic Operations Advanced Features Network Features Problem Solving Appendix Before operating this machine please carefully read this manual and keep this documentation in a safe place for future reference ...

Page 2: ... Protocol DHCP 20 Q SMTP Authentication 20 Q Lightweight Directory Access Protocol LDAP 20 Important Information 21 Setting the Internet Parameters 23 Q Setting the User Internet Parameters 23 Q Setting the User Parameters for the LAN Interface 24 Programming Email Address and Telephone Numbers 25 Q Programming the Auto Dialler 25 Q To Edit One Touch ABBR Dialling Number or Email Address 29 Q Prin...

Page 3: ...mission Prevention Function 55 Receiving Documents via LAN 58 Q General Description 58 Q Receiving Email from a POP Server 60 Program Keys 64 Q Setting the POP Access Key 64 Q Using the POP Access Key 65 Sender Selection 66 Q General Description 66 Q Setting the Sender Selection 66 Q Sending Document with Sender Selection 68 Q Printing the Sender Selection List 69 Subject Line Entry 70 Q General D...

Page 4: ...e as an Internet Relay Station 81 Q Setting up Your Machine for Relayed Transmission 82 Q Sending Documents via Internet Relay 84 Q Sending Document s from a PC to a G3 Fax Machine 87 Q Printouts and Reports 89 Troubleshooting 91 Q Information Codes 91 Specifications 94 Glossary 95 Index 98 Network Features Problem Solving Appendix ...

Page 5: ...e damage by voltage difference It is recommended that identical cable taps be used to supply power LINK RX LAN Cable 10Base T 100Base TX Cable Insert the plug until a click is heard LAN Cable is not included with the product Purchase a Category 5 Cable compliant with EIA TIA 568 A 5 standard LINK Lamp Illuminates when connected to the LAN Lamp will not turn ON if the LAN Cable is defective contain...

Page 6: ...d to reset all the previously set functions Used to correct entered numbers or characters Backspace Used for the following Used to make set operations Search for a station name See page 46 Adjust the monitor and ringer volumes Move the cursor while entering numbers and characters Search the station name for Directory Search Dialling Confirm the entered station for multi station communication Confi...

Page 7: ... or dialling a telephone number or to redial the last dialled number Keypad Used for manual number dialling recording phone numbers and numerical entries Key Used to temporarily change the dialling mode to Tone when Pulse mode is set As a convenience it can also be used to enter a period while entering IP Address information Used to carry out copy operations Press this button when you want to stop...

Page 8: ...Time Zone Logo Character ID ID Number Fax Telephone Number IP Address This is a partial list for additional Functions see page 23 2 One Touch Abbreviated Numbers 3 Program Keys 4 Fax Parameters 5 7 Not Used 8 Maintenance Cleaning Printer Roller Toner Order Forms Select Mode 1 Communication Journal OFF ON INC 2 Delivery Notice OFF ON 3 Cover Sheet OFF ON 4 Password XMT OFF ON 5 RCV to Memory OFF ON...

Page 9: ...s on the form and ask your network administrator to complete the remaining information on the form The MAC Address of your machine can be found in the Fax Parameter List printout Press Your machine can be set up as either SMTP mail server or POP3 client Depending on the type of setup different functions are available as follows NOTE 1 To function as SMTP mail server your machine s email address mu...

Page 10: ...1 To function as an SMTP mail server your machine s email address must include its unique Host name within your company domain This unique Host name must be registered within your network s DNS Domain Name System server Ex Internet_Fax fax01 panasonic com 2 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name If the DNS Server is not availa...

Page 11: ...dress format can be the same as your regular email address If your email address is popuser001 panasonic com your machine s email address can be Internet_Fax panasonic com 2 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP and POP Server Names If the DNS Server is not available change the Fax Parameter No 161 DNS SERVER to 1 INVALID Then the machin...

Page 12: ...INVALID Then the machine will prompt you to enter the IP Address of the SMTP and POP Servers 3 If required the MAC Address of your machine can be obtained from the Fax Parameter List printout by pressing User Information Company Name Address Dept City Tel No Fax No Internet Parameters See page 24 1 IP Address 2 Subnet Mask 3 Default Gateway IP Address 4 Primary DNS IP Address 5 Secondary DNS IP Ad...

Page 13: ...Base LDAP Search Base Up to 60 characters 15 Host Name The name assigned to your machine Up to 60 characters 16 Default Subject The information to be added to the Subject Line for all outgoing emails Up to 40 characters 17 Default Domain Specify the Domain Name Up to 50 characters to be added to frequently used or incomplete outgoing email addresses Ex yourcompany com 18 Selectable Domains Enter u...

Page 14: ...Notification when sending the message itself to a device supporting this notification function Several email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax It is also possible to send a request for notification to the Internet Fax by email applications that support MDN Message Disposition Notifica...

Page 15: ...ses only email and web service from the Internet are permitted into the corporate intranet and corporate network administrators are extremely unwilling to open the firewall for other incoming services since each opened path represents additional potential security threats This makes Direct SMTP attractive because it can operate throughout the organization s Intranet Capability exchanges and conten...

Page 16: ...ly depending on its setup configuration However if the received email includes a file attachment in a format other than TIFF F such as PDF Word Excel Power Point your machine prints an error message instead Internet Mail Reception Internet Internet Fax Transmission InternetMail Reception LAN LAN Internet Fax Internet Fax PC PC ...

Page 17: ...rresponding stations email address s and or fax telephone number s 2 If no sub address is specified then your machine tries to match the originating fax machine s Numeric ID TSI with the TSI routing information within its auto dialler and will route the documents to the corresponding stations email address s and or fax telephone number s NOTE 1 If the originating fax machine does not support the a...

Page 18: ...e was enhanced with an addition of a new Fax Parameter No 164 IFAX XMT HEADER giving you a selection of whether to include the header when sending a document to an address in the same Domain as specified in the Default Domain parameter See Note 1 NOTE 1 When sending to a Domain other than as specified in the Default Domain parameter the header will be included regardless of the selection Fax Forwa...

Page 19: ...lication programs such as spreadsheet into a TIFF F format file and then transmit this file attached to an email To convert applications into a TIFF F formatted file however requires you to first download the software TIFF Converter and MAPI Mail Linking program from the web site listed below or install the software from the CD ROM included with the machine Saved under the English Extra Tiff Conve...

Page 20: ...ake it more robust Authentication through encryption based techniques are provided as a typical solution The techniques may be associated with the transmission channel such as by using Simple Authentication and Security Layer SASL Some Internet Service Providers ISP take advantage of Internet mail service by providing an Authentication feature Your Internet Fax provides the following three Authent...

Page 21: ...it is recommended that you follow up with a telephone call to confirm reception 4 Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol Erroneous mail may not be returned depending on the Mail Server Note 1 Fax Parameter 172 DIRECT IFAX XMT if set to VALID allows you to configure One Touch ABBR so that you can directly send to the destinatio...

Page 22: ...wing URL addresses http panasonic co jp pcc en Note If the document s being sent are in the PDF format the following message is shown instead An image data in PDF format has been attached to this email Internet Relayed Transmission To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmission you must set up your Network security Enter a Relay Station Name wh...

Page 23: ...lly NOTE 1 To scroll the display to desired User Parameter in Step 3 press or 2 If the DNS Server is not available change the setting of the Fax Parameter No 161 DNS SERVER to INVALID and then enter the IP Address instead 3 For convenience you can use to enter a period while programming IP Addresses only Otherwise is used to enter an asterisk under other conditions Setting the User Internet Parame...

Page 24: ...E Login Name assigned to your machine Up to 60 characters Available for some countries only 23 LDAP PASSWORD Password assigned to your machine Up to 30 characters Available for some countries only 24 LDAP SEARCH BASE ID for starting the search in the directory on the LDAP server Up to 60 Characters Available for some countries only 25 HOST NAME The Host Name assigned to your machine Up to 60 chara...

Page 25: ... below Programming the Auto Dialler 1 SET MODE 1 8 ENTER NO OR 2 1 ONE TOUCH 2 ABBR NO 3 ONE TOUCH PRESS ONE TOUCH 4 Ex To change the input mode Between ENTER EMAIL ADDRESS and ENTER TEL NO press 01 ENTER EMAIL ADDRESS or 01 ENTER TEL NO 5 Enter the email address using character keys Up to 60 characters Ex or Enter the telephone number Up to 36 digits including pauses and spaces Ex 01 abc panasoni...

Page 26: ... 172 DIRECT IFAX XMT set to VALID you are allowed to select the usage of Direct IFAX XMT 7 Enter the station name using character keys Up to 15 characters Ex 01 SALES DEPT abc panasonic com or 01 SALES DEPT 9 555 1234 8 To record another number repeat Steps 4 to 8 To return to standby press ONE TOUCH PRESS ONE TOUCH S A L E S E P T D Stop ...

Page 27: ... ADDRESS or 022 ENTER TEL NO 5 Enter the email address using character keys Up to 60 characters Ex or Enter the telephone number Up to 36 digits including pauses and spaces Ex 022 abc panasonic com or 022 9 555 2345 6 022 ENTER NAME abc panasonic com or 022 ENTER NAME 9 555 2345 7 Enter the station name using character keys Up to 15 characters Ex 022 ACCOUNTING abc panasonic com or 022 ACCOUNTING ...

Page 28: ...ng and you wish to change to Tone dialling in the middle of dialling press represented by a The dialling method will be changed from Pulse to Tone after dialling the digit Ex 9 PAUSE 5551234 3 If you enter the Station name with the Fax Parameter 172 DIRECT IFAX XMT set to VALID you are allowed to select the usage of Direct IFAX XMT 8 To record another number repeat Steps 4 to 8 To return to standb...

Page 29: ...ialling number email address Ex ONE TOUCH PRESS ONE TOUCH 3 Enter the station you wish to change Ex 01 SALES DEPT abc panasonic com or 01 SALES DEPT 9 555 1234 4 01 SALES DEPT ENTER EMAIL ADDRESS or 01 SALES DEPT ENTER TEL NO 5 To change the input mode Between ENTER EMAIL ADDRESS and ENTER TEL NO press 6 Enter a new email address See page 30 Note 1 and 2 Ex or Enter a new telephone number See page...

Page 30: ...dialling number email address has been used for a communication reservation the settings cannot be changed or delete until the communication has finished To change or delete the settings cancel the communication first with Edit File Mode 8 Enter a new station name See Note 1 Ex 01 ENTER NAME xyz panasonic com or 01 ENTER NAME 9 555 3456 01 PANAFAX xyz panasonic com or 01 PANAFAX 9 555 3456 9 To re...

Page 31: ...e communication has finished To change or delete the settings cancel the communication first by Edit File Mode 1 1 ONE TOUCH 2 ABBR NO 2 Select for One Touch dialling number email address Select for ABBR dialling number email address Ex ONE TOUCH PRESS ONE TOUCH 3 Enter the station you wish to delete Ex 01 SALES DEPT abc panasonic com or 01 SALES DEPT 9 555 1234 4 01 SALES DEPT ENTER EMAIL ADDRESS...

Page 32: ...ace it over the One Touch keys under the Directory Sheet Cover To print a directory sheet follow the steps below Printing Out a Directory Sheet 1 PRINT OUT 1 7 ENTER NO OR 2 Your machine prints out the directory sheet PRINTING DIRECTORY SHEET DIRECTORY SHEET DATE dd MMM yyyy TIME 15 00 PANAFAX AMERICA AFRICA ASIA CANADA BRAZIL JAPAN 201 555 1212 ifax5 panasonic com PANASONIC HEAD OFFICE 201 555 12...

Page 33: ... however these parameters return to their preset values Home position Other parameters can only be changed by the procedure described below NOTE 1 To print out a Fax Parameter List Refer to Operating Instructions For Facsimile General Description Setting the Fax Parameters 1 SET MODE 1 8 ENTER NO OR 2 FAX PARAMETER 1 177 NO 3 Enter Fax Parameter number from the Parameter Table Ex for CONTRAST FAX ...

Page 34: ...ecting the printing position of the header INSIDE Inside TX copy area OUTSIDE Outside TX copy area NO PRINT Header is not printed 2 OUTSIDE 3 NO PRINT 08 HEADER FORMAT 1 LOGO ID NO Selecting the header format 2 FROM TO 09 RCV D TIME PRINT 1 INVALID Selecting whether the machine prints the received date time remote ID percentage of reduction and page number on the bottom of each received page 2 VAL...

Page 35: ... 70 to 100 This parameter functions only when fixed print reduction is selected on Fax Parameter No 24 100 100 26 POLLING PASSWORD Setting a 4 digit password for secured polling 27 POLLED FILE SAVE 1 INVALID Selecting whether the machine retains the polled document in memory even after the document is polled once 2 VALID 28 STAMP AT MEMORY XMT 1 INVALID Selecting whether the machine stamps the ori...

Page 36: ... CODE Enter a 4 digit Access Code to secure the machine from unauthorized use Refer to Operating Instructions For Facsimile 39 PIN CODE ACCESS 1 NONE Selecting the access method Prefix or Suffix to dial a number with PIN Code Refer to Operating Instructions For Facsimile 2 SUFFIX 3 PREFIX 42 CONF POLLED FILE SAVE 1 INVALID Selecting whether the machine saves the confidential polled file even after...

Page 37: ...ing is set to either Upload or Upload Print the machine cannot enter the Sleep Mode PRINT Print the received document s UPLD PRT Print the received document s and upload it s file UPLOAD Upload the received document file 2 UPLD PRT 3 UPLOAD 65 PRINT COLLATION 1 INVALID Selecting whether the machine prints out documents in sequence Refer to Operating Instructions For Facsimile 2 VALID 68 DIAL TONE ...

Page 38: ... the machine will start transmitting the stored originals 2 ON 135 JUNK FAX FILTER Function to prevent direct mail FAX and unnecessary FAX messages 1 JUNK FAX FILTER When set to VALID the machine will not receive the faxes from the senders whose numeric ID has been registered as a junk fax number The denied number IDs can be registered in 4 ID NO REGISTRATION 1 INVALID 2 VALID 2 RECEIVE WITHOUT ID...

Page 39: ...name and email address before each transmission 2 VALID 146 POP TIMER 0 to 60 min Setting the time interval for the machine to check for email on the POP Server 0 Does not check the POP Server for email 3 147 AUTO POP RCV 1 INVALID Selecting whether the machine automatically downloads an email from the POP Server 2 VALID 148 DELETE POP RCV EMAIL 1 INVALID Selecting whether the email will be delete...

Page 40: ...can be programmed during each transmission 2 VALID 160 DEFAULT DOMAIN 1 INVALID Selecting whether the machine accepts to insert the Default Domain when entering Manual Number Dialling 2 VALID 161 DNS SERVER 1 INVALID Selecting whether to use the DNS Server for the Internet communication 2 VALID 162 TIFF VIEWER URL 1 NONE Selecting whether to include the URL address in the email message body 2 ENGL...

Page 41: ...e consult with your network administrator 2 VALID 172 DIRECT IFAX XMT 1 INVALID Selecting whether to be prompted during One Touch ABBR registration if the station you are programming is to receive Internet Fax directly without going through a Mail Server 2 VALID 173 DELIVERY NOTICE HOME 1 OFF Setting the home position for requesting a Delivery Notice MDN on the Function Select Mode F8 2 when sendi...

Page 42: ...il Addressing Auto Dialler LDAP Multiple Station Email Addressing The Memory Transmission mode is automatically selected by your machine if an email address is registered into the chosen One Touch key s Program key s or Abbreviated Number key s The document is always stored into memory first Then the machine starts to send the email message Direct Transmission Voice Mode Transmission and Rediallin...

Page 43: ...ddress using the Character keys Up to 60 characters Ex If you make a mistake press to delete the character and then re enter the correct character abc panasonic com 3b Enter the User portion of the email address and press The machine will complete the email address with the Default Domain preprogrammed in the User Internet Parameters Ex will add panasonic com to the email address abc 3c If you wan...

Page 44: ... G3 communication have been already reserved 2 If the transmission cannot be completed for any reason the email may be returned undelivered otherwise no reply will be printed One Touch Email Addressing 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Press a One Touch key 01 32 Ex If a telephone number is stored into the One Touch key the display shows 01 Station name abc panasonic...

Page 45: ...including G3 communication have been already reserved 2 If the transmission cannot be completed for any reason the email may be returned undelivered otherwise no reply will be printed Abbreviated Email Addressing 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Press and then enter a 3 digit code 001 300 Ex If a telephone number is stored into the ABBR station the display shows 100...

Page 46: ...delete the character then re enter the correct character or ENTER LETTER S PANA 3b Enter the full or part of an email address using the Character keys Ex to search for xyz panasonic com x xyz panasonic com 4 or repeatedly until the display shows the station name and telephone number email address you want to send to The search priority is the LDAP Server first Retrieves up to 50 stations per searc...

Page 47: ...mission cannot be completed for any reason the email may be returned undelivered otherwise no reply will be printed 3 For some countries the LDAP Server may not be available because of the country s specifications 4 Some special characters are shown as when searching from the LDAP Server 6 The document s is stored into memory with a file number Then connects to the LAN and starts sending the email...

Page 48: ...ver when the DELIVERY NOTICE ON or when using the DIRECT IFAX XMT modes separate transmission is required for each destination Multi Station Transmission Broadcasting 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Enter the email addresses by any combination of the following methods One Touch Dialling Abbreviated Dialling Directory Search Dialling press after each email address i...

Page 49: ...dentification ON LINE RCV ID Identification PRINTING MEMORY RCV D DOC 2 Set document s face down ENTER STATION S THEN PRESS START 00 3 Dial by any combination of the following methods One Touch Dialling Abbreviated Dialling Manual Number Dialling press after each station is entered Up to 70 stations Directory Search Dialling press after each station is entered For details see pages 43 to 47 Ex If ...

Page 50: ...ct up to 3 times at 3 minutes interval During that time a message will appear as shown to the right A file number is shown in the upper right hand corner of the display if it is a memory transmission file WAIT TO DIAL NO 001 Email address Manual Redialling 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 abc panasonic com 3 The document is stored into the memory with a file number ...

Page 51: ...Selectable Domains 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 To choose Manual Email Addressing mode ENTER EMAIL ADDRESS 3 Enter the User portion of the email address using the Character keys Ex Note The symbol indicates to the machine that a Domain Name will follow sales 4 or key repeatedly until the desired Selectable Domain Name is displayed on the LCD Ex panasonic com pan...

Page 52: ...ars after pressing in step 7 above Select the sender to be added to the From field on the email and press to start storing the document s The factory default setting for this parameter is on INVALID 6 Press to specify other destinations or 1 STN S ARE SET ADD MORE OR START 7 The document s is stored in the memory with a file number See Note 2 Then the unit connects to the LAN and starts sending th...

Page 53: ...onnect to the LAN for each station and request a Delivery Notice from each station 2 To change the preset Delivery Notice condition change the setting of Fax Parameter No 173 See page 41 Internet Fax Delivery Notice MDN 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 SELECT MODE 1 9 ENTER NO OR 3 DELIVERY NOTICE ON 1 OFF 2 ON 4 ENTER STATION S THEN PRESS START 00 5 Dial by any com...

Page 54: ...l is returned undelivered by the mail server The printout will consist of the undelivered message contents supplied by the mail server and a portion of the first page s image for that particular transaction Failure Report Sample User unknown Returned Email dd Mmm yyyy dd Mmm yyyy dd Mmm yyyy dd Mmm yyyy dd Mmm yyyy dd Mmm yyyy dd Mmm yyyy UF 6300 ...

Page 55: ...es by manual This function operates if setting 136 RESTRICT D DIAL of Fax Parameter set to Valid See page 38 Multiple Address Prohibit Function With this device it is possible to combine direct dialling and AUTO dialling etc to send the same document by email to multiple addresses If you do not wish to send to multiple addresses set setting 117 MULTI STATION of Fax Parameter set to INVALID and the...

Page 56: ...DIAL of Fax Parameter set to Valid If the address is correct transmission is started If the address number is incorrect the message ADDR DOES NOT MATCH will appear In this case start with the first step of inputting the email address 1 ENTER EMAIL ADDRESS 2 Enter the full email address using the Character keys Up to 60 characters Ex If you make a mistake press to delete the character and then re e...

Page 57: ...of Fax Parameter set to Valid NOTE 1 If an address has been added or removed when confirming addresses address confirmation is required again 1 Operate sending documents COMFIRM STN WITH THEN PRESS START 2 Press or to confirm stations 3 The document s is stored into memory with a file number Then the unit connects to the LAN and starts sending the email message ON LINE MEM MXT ID abc panasonic com...

Page 58: ...samples of email messages received on a PC from your machine and Internet FAX For your reference the above example is from Outlook Express Inbox running under Microsoft Windows If you are using a different email application software please refer to your application s User Manual Microsoft product screen shot s reprinted with permission from Microsoft Corporation NOTE 1 For more details on how to v...

Page 59: ...F F Image Viewer into your PC from the following URL address http panasonic co jp pcc en License agreement of Panasonic s TIFF F Image Viewer application You must carefully read the license agreement before installing the TIFF F Image Viewer application on your PC If you do not agree to all the terms of this agreement do not use the software and destroy all copies thereof You must assume full resp...

Page 60: ...r is set to 1 INVALID the machine will not retrieve it but instead displays the number of mails on the POP server No 148 DELETE POP RCV EMAIL Select whether the email is to be deleted from the POP server after it is retrieved by your machine No 149 DELETE POP ERR EMAIL Select whether to delete the email from the POP server when the file attachment format is not supported To set the above POP param...

Page 61: ...eters are set to 1 INVALID you will need to delete mails from the POP server periodically POP servers allocate a certain amount of space per account and if mail is not deleted regularly your mail box will overflow and new incoming mail will be rejected Either retrieve these mails from your PC or set the Fax Parameters to 2 VALID triggering your machine to receive print and delete all the mails fro...

Page 62: ...r No 147 AUTO POP RCV is set to 1 INVALID the machine will query the POP server for new mail at the interval specified by Fax Parameter No 146 If new mail has arrived at the POP server the machine will not retrieve it but instead displays the number of mails on the POP server Manual Reception from the POP Server To receive manually from the POP server follow the steps below NOTE 1 If you program a...

Page 63: ...63 memo Basic Operations ...

Page 64: ...machine will prompt you to enter the POP Password when the Program Key is pressed to retrieve mail Setting the POP Access Key 1 PROGRAM 1 5 ENTER NO OR 2 PROGRAM P PRESS PROGRAM KEY 3 Ex POP USER NAME 4 Enter a POP User Name Up to 40 characters using the Character keys and press Ex and POP USER NAME kate POP PASSWORD 5 Enter a POP Password Up to 30 characters using the Character keys and press Ex ...

Page 65: ...gram Key enter the POP User Name Up to 40 characters POP RCV USER NAME kate 2 If the POP Password is not entered in the Program Key enter the POP Password Up to 30 characters and press 3 If the POP server has not received any new mail the following message is displayed NO NEW MAIL 4 If POP server received new mail the machine will display the number of mails on the server then receive and print th...

Page 66: ... MODE 1 8 ENTER NO OR 2 FAX PARAMETER 1 177 NO 3 145 SENDER SELECTION 1 INVALID 4 145 SENDER SELECTION 2 VALID 5 SENDER SELECTION ENTER NO OR 6 Enter the Sender Selection number Ex 01 to 24 ENTER USER NAME 12 7 Enter your User Name Up to 25 characters and digits by using character keys See page 6 Ex and See Note 1 ENTER USER NAME 12 PANASONIC SALES 8 Enter an email address to be printed on the Fro...

Page 67: ...Use to copy the default User Name that was programmed in the User Parameters You can add the department name following the default User Name 9 To record another User Name repeat steps 6 to 9 To return to standby press ENTER USER NAME 13 Stop Copy ...

Page 68: ...inary transmission Sending Document with Sender Selection 1 Set document s face down ENTER STATION S THEN PRESS START 00 2 Enter email address or telephone number 3 SELECT SENDER 00 24 ENTER NO OR 4 Enter a number or use or to select the User Name that you want to use See Note 2 Ex 12 PANASONIC SALES abc panasonic com 5 The document is sent as an email message with the selected user name and or em...

Page 69: ...ation of Contents Printing the Sender Selection List 1 PRINT OUT 1 7 ENTER NO OR 2 PRINTING FAX PARAMETER LIST FAX PARAMETER LIST DATE dd MMM yyyy TIME 15 00 P 02 SENDER SELECTION LIST 1 2 3 NO USER NAME EMAIL ADDRESS 01 Panafax Sales sales panasonic com 02 Panafax Service service panasonic com 03 Panafax Accounting account panasonic com 24 Panafax Engineering engneering panasonic com PANASONIC HE...

Page 70: ...t document s face down ENTER STATION S THEN PRESS START 00 2 Enter the email addresses by any combination of the following methods One Touch Dialling Abbreviated Dialling Directory Search Dialling press after each email address is entered Manual Number Dialling press after each station is entered Up to 70 addresses Ex 01 Station name abc panasonic com 3 ENTER SUBJECT OR PRESS START TO SEND 4 Enter...

Page 71: ...d the message is shown as IMAGE from Internet FAX for the subject 5 The document s is stored in the memory with a file number Then the unit connects to the LAN and starts sending the email message STORE NO 001 PAGES 001 01 STORE COMPLETED PAGES 001 10 ON LINE MEM MXT 01 Station name ...

Page 72: ... corresponding stations email address s or telephone number s No 154 ROUTING HEADER FORMAT Use this parameter to select the type of email header to be included in the From field of each of the routed faxes Default setting is 1 Originator Originator The originating fax machine s TSI will appear in the From field of the routed email Relay Station The routing station s email address will appear in th...

Page 73: ...TOR or for RELAY STATION 154 ROUTE HEADER FMT 1 ORIGINATOR 154 ROUTE HEADER FMT 2 RELAY STATION 9 155 PRINT ROUTED DOC 1 INC ONLY 10 for INC ONLY or for ALWAYS 155 PRINT ROUTED DOC 1 INC ONLY 155 PRINT ROUTED DOC 2 ALWAYS 11 156 PRT FORWARD DOC 1 INC ONLY 12 for INC ONLY or for ALWAYS 156 PRT FORWARD DOC 1 INC ONLY 156 PRT FORWARD DOC 2 ALWAYS 13 1 2 1 2 1 2 1 2 ...

Page 74: ...il address Select for ABBR dialling number email address Ex ONE TOUCH PRESS ONE TOUCH 3 Ex To change the input mode between ENTER EMAIL ADDRESS and ENTER TEL NO press 01 ENTER EMAIL ADDRESS or 01 ENTER TEL NO 4 Enter an email address Up to 60 characters or a telephone number Up to 36 digits 01 abc panasonic com or 01 55512342762 5 01 ENTER NAME abc panasonic com or 01 ENTER NAME 55512342762 6 Ente...

Page 75: ...I fields are ignored by the receiving machine 8 Enter the sub address Up to 20 characters and press ROUTING SUB ADDRESS 1234567 ROUTING TSI 9 Enter a Numeric ID TSI Up to 20 characters and press To return to standby press ROUTING TSI 1234567 ONE TOUCH PRESS ONE TOUCH Set Set Stop ...

Page 76: ...low the steps below NOTE 1 Your machine sends the Ifax Return Receipt only when receiving from another Panasonic brand Internet Fax It will not confirm email sent from a PC The default setting for this parameter is 2 VALID General Description 1 SET MODE 1 8 ENTER NO OR 2 FAX PARAMETER 1 177 NO 3 150 IFAX RET RECEIPT 2 VALID 4 for INVALID 150 IFAX RET RECEIPT 1 INVALID 5 7 4 1 5 0 1 ...

Page 77: ...ocument s face down ENTER STATION S THEN PRESS START 00 2 To improve the scanning quality you can temporarily change the Resolution to S FINE and if you are scanning color photographs or illustrations with gray tones change the Halftone setting to PHOTO 3 Dial by any combination of the following methods One Touch Dialling Abbreviated Dialling Directory Search Dialling Manual Number Dialling 4 LAN ...

Page 78: ...to a Relay Station with the telephone number of the End Receiving Station s After the Relay Station completes its transmission to the End Receiving Station your PC or your machine receives a COMM Journal from the Relay Station This COMM Journal confirms whether the Internet Relayed Transmission was successful Ex 2 Fax Server Intranet Relay Transmission 1 Initiate a Relay Transmission via email to ...

Page 79: ...g Internet Fax to its Manager s Email Address which is programmed in the Relaying Internet Fax machine s User Parameters See page 24 To use the Internet Relayed Transmission just follow the set up procedure described on pages 81 to 90 and obtain the necessary information provided by the Relaying machine operator A sample network is shown in Figure 1 Figure 1 shows a sample network as seen from New...

Page 80: ...dney 61 2 111 1234 Singapore Relay Table 3 Sample Parameter and Phone Book Dialling Number Table for London Relaying Station Telephone Number 71 111 1234 Email Address SMTP Ifax london panasonic co uk Host Name london Relay XMT Password uk rly Station Name Email Address Telephone Number Relay Station Address New York ifax newyork panasonic com Stockholm 46 8 111 1234 London Relay Singapore Ifax si...

Page 81: ...s Parameter Register the Department Manager s Email Address for supervision and cost control purposes Once registered the machine will send an email notification to this email address for each Relayed XMT Request received from a remote station The following information is sent From The email address of the originating station To The telephone number of the destination G3 fax machine 6 Domain Names...

Page 82: ...ss a One Touch key 01 32 Ex 01 ENTER EMAIL ADDRESS 4 To change the input mode Between ENTER EMAIL ADDRESS and ENTER TEL NO press 01 ENTER TEL NO 5 Enter the telephone number Up to 36 digits If the Relay and the End Receiving Stations are both in the same area omit the Country Code and the Area Code from the End Receiving Station The End Receiving Station is a local telephone number as viewed from ...

Page 83: ... Receiving Station The Abbreviated number must contain the Relay XMT Password of the Relay Station Ex 01 RELAY ADDRESS 001 10 x 3 You can now set an additional One Touch Abbreviated numbers for Relayed Transmission Request by repeating the procedures from Step 3 to 8 or return to standby by pressing ONE TOUCH PRESS ONE TOUCH 0 0 1 Stop ...

Page 84: ... using any combination of the following methods One Touch Dialling Abbreviated Dialling Manual Number Dialling Up to 70 stations press after each station is entered See Note 1 Directory Search Dialling press after each station is entered For details see pages 43 to 47 Ex 02 STOCKHOLM 4681111234 3 The document s is stored into memory and your machine starts sending the document s to the Relay email...

Page 85: ...d Dialling Directory Search Dialling For details see pages 43 to 47 Ex 001 LONDON RELAY uk rly london panas RELAY XMT ENTER STATION S 4 Enter only the telephone number s of the End Receiving Station s using any combination of the following methods One Touch Dialling Abbreviated Dialling Manual Number Dialling Up to 70 stations press after each station is entered See Note 1 Directory Search Diallin...

Page 86: ... machine starts sending the document s to the Relay email address of the Relay Station with the telephone number for the End Receiving Station Ex End Receiving Station 4681111234 Telephone number See Note 1 Relay Station uk rly london panasonic co uk After the Relay Station completes its transmission to the End Receiving Station s your machine receives a COMM Journal from the Relay Station This Jo...

Page 87: ...n s Domain Name singapore panasonic co sg Your PC sends the text document s to the Relay email address of the Relay Station with the telephone number of the End Receiving Station After the Relay Station completes its transmission to the End Receiving Station s your PC receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission was successful NOTE ...

Page 88: ...e application to the Internet FAX you have to convert the file into the format that the Internet FAX is allowed to receive and print as an email using the TIFF file creation function You also have to send that file to the Internet FAX as an attached document Ifax Mailer allows you to automatically create TIFF files by pressing one button form the TIFF Converter for the Internet FAX You can downloa...

Page 89: ... through more than one Relay Station you will receive a separate Result Report Printouts and Reports COMM JOURNAL DATE dd MMM yyyy TIME 15 00 1 2 3 MODE RELAYED TRANSMISSION START dd MMM 15 00 END dd MMM 15 00 FILE NO 050 4 5 6 7 8 9 STN COMM ONE TOUCH STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO ABBR NO 001 R OK STOCKHOLM 001 001 00 00 15 002 R OK ROMA 001 001 00 00 15 PANASONIC HEAD...

Page 90: ...ts and Reports Sample Relayed Transmission Notification Email to a Manager Explanation of Contents 1 Email address of the sender s Internet Fax Your machine or PC 2 End Receiving Station s G3 fax telephone number s 2 1 Month dd yyyy ...

Page 91: ...ver is open Close the Printer Cover 061 ADF Door is open Close the ADF Door 400 During initial handshake receiving station did not respond or communication error occurred 1 Check with the other party 2 Reload the document and send again 401 Remote station required a Receiving Password to receive the document Remote station does not have Confidential Mailbox Remote station requires the sending unit...

Page 92: ...tion error occurred while transmitting 1 Reload the document and send again 2 Check with the other party 550 Telephone line disconnected Check with the other party 553 554 555 Communication error occurred while receiving Check with the other party 580 Sub address transmission to a unit that has no Sub address function Check the remote station 581 Sub address Password transmission to a unit that ha...

Page 93: ... Gateway IP Address etc from the DHCP server 1 Check the LAN Cable connection 2 Contact your Network Administrator and verify whether the DHCP is available on your network If it is not change the Fax Parameter No 169 DHCP CLIENT to INVALID and set the other Network Parameters manually See page 9 40 725 DNS Server connection timed out DNS Server is down Check the DNS Server IP Address Contact the N...

Page 94: ...net IEEE802 3u Connector Interfaces 10 100 Base TX port RJ 45 Compatibility IETFRFC 2305 ITU T T 37 Communication Protocol TCP IP SMTP POP3 MIME File Format TIFF MH IETFRFC 2301 Profile S MMR 400 dpi only PDF MH MMR 400 dpi only when sending to PCs only Email Receiving Width Maximum Letter A4 size ...

Page 95: ... Domain name End receiving station In a relay network the final station designated to receive the document Ethernet A very common method of networking computers and equipment in a LAN Ethernet can handle up to 100 Mbps and can be used with almost any kind of computer Home Page The page that your Browser displays when it starts up or the main web page for a business organization etc Host Any comput...

Page 96: ... unauthorized stations from accessing a relay station PDF Adobe Portable Document Format PDF is a universal file format that preserves all the fonts formatting graphics and color of any source document regardless of the application and platform used to create it POP Post Office Protocol POP refers to the way email software such as Eudora or your machine gets email from a mail server You must alway...

Page 97: ...b segments of the network which is defined with network IDs TCP IP Transmission Control Protocol Internet Protocol TCP IP is a suite of protocols used to connect to the Internet and wide area networks TIFF Image Viewer An application software to view the contents of TIFF F File Some TIFF Image Viewers may not display the data properly TIFF F Tagged Image File Format An image file format for attach...

Page 98: ...3 Manual Email Addressing Restriction Function 55 Memory Transmission Reservation 49 Multiple Address Prohibit Function 55 Multi Station Transmission Broadcasting 48 N Network Scanner 18 77 O One Touch Email Addressing 44 One Touch Key 25 P Pause 6 7 POP Access Key 64 65 POP Parameters 60 POP Server 60 POP3 Client 11 Pre Installation Information 9 Program Keys 64 R Receiving Documents via LAN 58 R...

Page 99: ...mation and additional parameters must be set Please contact your network administrator for the required information and connection to the LAN User Information Company Name Address Dept City Tel No Fax No Internet Parameters See page 24 IP Address Subnet Mask Default Gateway IP Address Primary DNS IP Address Secondary DNS IP Address Email Address SMTP Server IP Name or SMTP Server IP Address POP Se...

Page 100: ...dentified herein are the property of their respective owners In these Operating Instructions some TM and marks are omitted from the main text libtiff is a software written by Sam Leffler while working for Silicon Graphics Copyright 1988 1997 Sam Leffler Copyright 1991 1997 Silicon Graphics Inc zlib is a library written by Jean loup Gailly and Mark Adler Copyright 1995 2005 Jean loup Gailly and Mar...

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