Panasonic Panafax UF-4000 Software Instruction Manual Download Page 47

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Document Manager

Main Window

Doc

ent

yst

Document Window

Displays a list of documents in the selected folder.
Documents are displayed in thumbnails (reduced images). Page number and

and

buttons are

displayed at the bottom of a thumbnail image for grouped documents (configured with two or more
pages).

• Image data files

A thumbnail image of the document is displayed.

• Application data files

A thumbnail image of the document with its original application icon is displayed.

Clicking the

and

buttons turns the page on a multi-page document.

Summary of Contents for Panafax UF-4000

Page 1: ...e operating this software please read these instructions completely and keep these operating instructions for future reference For Document Management System and Printer Before Starting Printer Section Troubleshooting Appendix Document Management System Section Model No ...

Page 2: ... Instructions are subject to change without notice Notification for UF 4000 4100 6000 6100 These models are designed with the Energy Conservation in mind which will automatically goes into the Sleep mode when it is not in use for a period of time The factory default is 1 hour While the machine is in the Sleep mode it will not automatically come out of Sleep mode when a print command from a connect...

Page 3: ...nting from Windows Applications 39 Printing on Network 40 Installing the Document Management System 42 Document Manager 46 Main Window 46 Basic Operations 48 Setting Plug in 50 File Menu 51 Edit Menu 58 View Menu 59 Document Menu 60 Options Menu 62 Image Converter 63 General Description 63 Windows 98 Windows Me 63 Windows NT 4 0 64 Windows 2000 Windows XP Windows Server 2003 65 Document Viewer 66 ...

Page 4: ...isplay 124 Task Bar Menu 125 Display Status Details 126 Configuration Editor 129 Main Window 129 User Parameters Folder 131 Fax Parameters Folder 132 Journal Folder 133 Phone Book Setting Shortcut Activation Folder 134 Phonebook Editor 135 Features 135 Activation Procedure 136 Main Window 137 Retrieve Write 139 Open Save File 140 Insert Entry 142 Delete Entry 143 Troubleshooting 144 Printing Opera...

Page 5: ...5 memo ...

Page 6: ...el UF 4000 4100 External View Parallel Interface Connector Connect to the PC Parallel Interface Cable A cable does not come with the unit Use a cable of IEEE1284 specifications with a maximum length of 20 ft 6m Consult a service provider for details ...

Page 7: ... Before Starting UF 6000 6100 Parallel Interface Connector Connect to the PC Parallel Interface Cable A cable does not come with the unit Use a cable of IEEE1284 specifications with a maximum length of 20 ft 6m Consult a service provider for details ...

Page 8: ...re and utilities from the CD ROM Interface Parallel Port 1 Microsoft Windows 98 operating system hereafter Windows 98 2 Microsoft Windows Millennium Edition operating system hereafter Windows Me 3 Microsoft Windows NT operating system Version 4 0 hereafter Windows NT 4 0 4 Microsoft Windows 2000 operating system hereafter Windows 2000 5 Microsoft Windows XP operating system hereafter Windows XP 6 ...

Page 9: ...the desired language Note 1 If the CD ROM does not launch automatically double click the My Computer icon on the Desktop or on the Start menu then double click the CD ROM icon 2 The language screen differ depending on the models 3 Click the button 4 Click Printer Driver 5 Click Install Printer Driver Next Continued on the next page ...

Page 10: ...T1 and click the button 8 Click the button if you would like to change your current default printer to the one that you are installing Note This dialog box only appears if another printer is already installed 9 Select your new default printer from the New Printer List and click the button Next Next Yes Next ...

Page 11: ...000 Windows XP or Windows Server 2003 logon to the computer network using an account with administrator rights 2 To remove the Printer Driver select Panasonic UF xxxx in Add Remove Programs Properties in the Control Panel and click the button 10 The required files are copied 11 When the setup process is completed a screen is displayed prompting you to restart your computer Click the button to rest...

Page 12: ...for the printer properties by performing the following steps Windows 98 Windows Me 1 Click the Start button select Settings and then click Printers 2 Right click on the desired printer icon in the Printers folder and select Properties in the pop up menu The printer properties dialog box appears ...

Page 13: ...n sharing the printer the comment specified here will also appear on that computer However the comment displayed for an existing user will remain unchanged even if this comment is modified later 2 Separator page This feature does not function properly on your machine We recommend that you do not use it 3 button Prints a test page This allows the user to verify if the printer is installed properly ...

Page 14: ...ettings Not selected Specify the amount of time in seconds allowed to elapse before the printer comes online If the printer is not online within this duration an error message will be displayed 5 Timeout settings Transmission retry Specify the amount of time in seconds allowed to elapse before the printer is ready for printing If the printer is not ready for printing within this duration an error ...

Page 15: ...ed when other users view information about the printer on the network 3 Comment You can enter comments regarding a shared printer such as the type of printer and the location where it is installed When other users view information about the printer on the network the comment specified here will be displayed 4 Password Specify the password required when other users connect to this printer Leave the...

Page 16: ...t the number of available paper trays if optional Paper Feed Module s are installed NOTE 1 Device Options Tab specifies device specific settings and settings of optional devices Make sure that the Device Option Tab is set properly before printing a document or printing problems may occur UF 4000 4100 UF 6000 6100 ...

Page 17: ...Configuring the Printer Driver Settings 17 Windows 98 Windows Me Printer Section Paper Output Quality Refer to All Windows Common Settings see pages 35 38 ...

Page 18: ...specified by the administrator system manager See Configuring the Printer Driver Settings User for details on user properties See page 25 Windows NT 4 0 Administrator 1 Logon to the computer network using an account with administrator rights See Note 1 2 Click the Start button select Settings and then click the Printers icon 3 Right click on the desired printer icon in the Printers folder and sele...

Page 19: ...ter being used or a printer model that can be emulated with the printer being used 4 button Updates or modifies the printer driver 5 button This feature does not function properly on your machine We recommend that you do not use it 6 button Specify the processor to be used for printing Print Processor and the data type Default Data type The processor and data type affect the manner in which the pr...

Page 20: ...is setting enables reception of configuration data and status data from the printer 5 Enable printer pooling Printer pooling allows data sent to one logical printer to be received and printed by two or more printers With printer pooling enabled a transmitted printing job is output to the first printer that is ready for printing NOTE 1 Specify the waiting time seconds for the printer to be ready fo...

Page 21: ... Print directly to the printer Specify how documents should be sent from an application to the printer 4 Hold mismatched documents This feature does not function properly on your machine We recommend that you do not use it 5 Print spooled documents first Always prints spooled documents first regardless of printing priority 6 Keep documents after they have printed Holds documents in the print queue...

Page 22: ...rmation about the printer on the network 3 Alternate Drivers See Note 1 Allows other operating systems printer drivers to be loaded When users of these operating systems connect to the printer the printer driver is automatically loaded NOTE 1 When sharing a printer on the network the print driver needs to be installed on the print server only and other computers will automatically copy and use tha...

Page 23: ...s privileges 2 button Displays the users who have used this printer and how they used it 3 button Set the ownership of the printer NOTE 1 In order to utilize these features first you need to select Audit from User Manager s Policies and enable File and Object Access in the Audit Policy dialog box Permissions Auditing Ownership ...

Page 24: ...elect the number of available paper trays if optional Paper Feed Module s are installed NOTE 1 Device Options Tab specifies device specific settings and settings of optional devices Make sure that the Device Option Tab is set properly before printing a document or printing problems may occur UF 4000 4100 UF 6000 6100 ...

Page 25: ...cified by a user upon executing a print operation in an application See Configuring the Printer Driver Settings Administrator for details on administrator properties See page 18 Windows NT 4 0 User 1 Select Print in the File menu of the application 2 Select the printer model in the name list box 3 Click the button in the Print dialog box 4 The printer properties dialog box appears Click the desire...

Page 26: ...istrator system manager See Configuring the Printer Driver Settings for details on user properties See page 34 Windows 2000 Windows XP Windows Server 2003 Administrator 1 Logon to the computer network using an account with administrator rights 2 Click the Start button select Settings and then click the Printers Windows XP Windows Server 2003 Printers and Faxes icon 3 Right click on the desired pri...

Page 27: ...appear when another user sets up this printer on his her computer After completion of setup however changing this comment does not update the location and comment appearing on users PCs 3 Model Model name of the printer is displayed 4 Features Functions and settings of the printer are displayed 5 button Changes properties print settings specifiable for each user Refer to Configuring the Printer Dr...

Page 28: ... versions of Windows share a printer installing additional drivers avoids the need for installing new drivers on their systems NOTE 1 When sharing a printer on the network the print driver needs to be installed on the print server only and other computers will automatically copy and use that driver For this reason the print server must be ready with printer drivers for all the operating systems of...

Page 29: ...ional support This setting enables reception of configuration data and status data from the printer 5 Enable printer pooling Printer pooling allows data sent to one logical printer to be received and printed by two or more printers With printer pooling enabled a transmitted printing job is output to the first printer that is ready for printing NOTE 1 Specify the waiting time seconds for the printe...

Page 30: ...es or modifies the printer driver 5 Spool print documents so program finishes printing faster Specify the method of sending a document from the program to the printer 6 Print directly to the printer Specify that the document should be sent directly to the printer device and not spooled Use this if you cannot print using either of the print spooling options 7 Hold mismatched documents This feature ...

Page 31: ...s print settings specifiable for each user If a local printer is shared the settings here are used as printing defaults for other users Refer to Configuring the Printer Driver Settings User for detailed settings See page 34 12 button Specify a print processor and data type to be used for printing The processor and data type define operations of printers in Windows 2000 Windows XP Windows Server 20...

Page 32: ...s Gray checkbox indicates the permission inheritance 1 button Add or delete a user or group from the list 2 button Specify access to a printer audit and owner See Notes 1 and 2 NOTE 1 Windows 2000 provides the capability of managing access to various objects e g printers by users 2 Refer to Windows 2000 documentation for details on access permission audit and owner 3 Windows XP Windows Server 2003...

Page 33: ...umber of Paper Trays Select the number of available paper trays if optional Paper Feed Module s are installed NOTE 1 Device Options Tab specifies device specific settings and settings of optional devices Make sure that the Device Option Tab is set properly before printing a document or printing problems may occur UF 4000 4100 UF 6000 6100 ...

Page 34: ...n executing a print operation in an application See Configuring the Printer Driver Settings Administrator for details on administrator system manager properties See page 26 Windows 2000 Windows XP Windows Server 2003 User 1 Select Print in the File menu of the application 2 Select the printer model in the name list box 3 Click the button in the Print dialog box 4 The printer properties dialog box ...

Page 35: ...your printer 5 Zoom 50 200 Specify an enlargement or reduction percentage when printing documents If enlargement reduction can be set within the application indicate 100 here and specify the enlargement reduction percentage in the Print dialog box of the application 6 Paper Source Specify where the paper you want to use is located in the device If you choose Auto Tray Selection the printer driver ...

Page 36: ...or printing multiple documents on a single sheet of paper 2 Sort Select whether to Stack or Sort when printing multiple copies Note 1 Sort settings made on the printer driver screen have priority It is not recommended to make them on the application screen 3 Output Order Specify the output order Ascending Descending ...

Page 37: ...r Settings 37 Windows Common Settings Printer Section 4 Button Print All Text as Black All colored text is printed as solid black 5 button Click to restore all items in this window to the default settings Advanced Restore Defaults ...

Page 38: ... 2000 Windows XP Windows Server 2003 only 2 Resolution Select the print resolution 300 dpi 600 dpi See Note 1 3 Contrast Adjust the contrast of print images Note Only if Halftone is set to None 4 button Displays the copyright the version of the printer driver files 5 button Click to restore all items in this window to the default settings NOTE 1 dpi dots per inch represents the number of dots cont...

Page 39: ...umber of copies click the button to start printing While documents are being printed a printer icon appears in the System Tray near the clock in the bottom right hand corner of the screen The icon disappears when printing is completed You may double click the printer indicator in the system tray to open and verify the details of the print queue in the spooler NOTE 1 Follow the steps below to set a...

Page 40: ...ual for the network card and Windows user s guide for connections among computers 2 On Windows 98 Windows Me a computer connected to a printer must be set up to allow printer sharing by performing the following operations 1 Double click on Network in control panel and then click button in the Configuration tab 2 Check I want to be able to allow others to print to my printer s in the File and Print...

Page 41: ...nnected to the printer server 1 Click the Start button select Settings and then click Printers 2 Double click Add Printer in the printers folder window The Add Printer Wizard appears 3 Select Network Printer Click the button 4 Specify the other computer s printer by entering the network path Then complete the installation following the instructions of the Add Printer Wizard Next ...

Page 42: ... See Note 1 on page 45 2 Select the language Note 1 If the CD ROM does not launch automatically double click the My Computer icon on the Desktop or on the Start menu then double click the CD ROM icon 2 The language screen differ depending on the models 3 Click the button 4 Click Panasonic DMS 5 Click Install Panasonic DMS Software Next ...

Page 43: ...on 6 Click Typical 7 Verify the installation destination and click the button 8 Verify the data folder destination and click the button 9 Select the type of Panafax Desktop configuration either Standalone Server or Client See pages 97 and 98 Next Next Continued on the next page ...

Page 44: ...ystem 44 10 Select Document Viewer and click the button if you want to set the Document Viewer as the default application to view TIFF files 11 Enter the program folder name and click the button 12 The required files are copied Next Next ...

Page 45: ...00 Windows XP or Windows Server 2003 logon to the computer using an account with administrator rights 13 When the setup process is completed a screen is displayed prompting you to restart your computer Click the button to restart your computer When installing Panafax Desktop on Windows 98 Windows NT after rebooting your PC the Microsoft Data Access Components are automatically installed Install in...

Page 46: ... the Document Manager 1 Title Bar Displays the title of the screen 2 Menu Bar Displays the menus of the Document Manager 3 Tool Bar Displays tool buttons of the Document Manager Tool buttons correspond to functions of the menus in the menu bar 4 Folder Window Displays the folders containing the documents in tree form 5 Link Icon Dropping a dragged document onto a link icon will activate the applic...

Page 47: ...duced images Page number and and buttons are displayed at the bottom of a thumbnail image for grouped documents configured with two or more pages Image data files A thumbnail image of the document is displayed Application data files A thumbnail image of the document with its original application icon is displayed Clicking the and buttons turns the page on a multi page document ...

Page 48: ...ion of documents Dragging a mouse pointer on the screen or clicking with the Shift key held down allows selecting two or more documents at one time Editing Documents Double clicking thumbnail images in the document window activates the Document Viewer In addition see page 66 for details on opening and editing documents Creating Documents Drag and drop any application file into the Document Manager...

Page 49: ...ropping it onto another document in a document folder results in grouping the two documents together Dragging a document and dropping it on a link icon activates an application corresponding to the function of each icon Link icons are registered and deleted by selecting Launch To Another Application External Application Setup from the File menu Dragging a document and dropping it onto Shared Folde...

Page 50: ...file The link icons can be Added Removed by selecting Launch To Another Application External Application Setup in the File menu The following applications can be specified as destinations of the Document Manager Draw Graphics software applications such as MS Paint Photoshop etc OCR software application such as e Typist etc PC FAX Printer E Mail software MAPI compatible mail application such as MS ...

Page 51: ...d through the network from different computers Note Set a different folder path for each shared folder if multiple shared folders are created on your PC Released Shared Folder Release the shared folder Documents in the shared folder will be released from a network Open A file saved in the computer can be imported into the folder as a document Save As A document is saved as an ordinary image file u...

Page 52: ...up of the documents stored in the selected folder Acquire Image Using a scanner etc selected in Select Source import a document to a folder that is currently selected Select Source Select a TWAIN compatible device for scanning documents Print Prints the document selected in the document window ...

Page 53: ...ect printing in original size or printing in accordance with the sheet size 3 N in 1 Select for printing reduced pages on one sheet 4 Multiple File Print Select whether to merge the files when printing if multiple files are selected on the Document Manager 5 Print Annotation Select to print with annotations 6 Print Label Select to print with labels 7 Print Page Frame Select to print with page fram...

Page 54: ... deleting applications See Note 1 Clicking the Add button displays the Add External Application dialog box 1 Name If an external application is specified the name in this field appears on the link icon 2 Application Type Specify the application type 3 Program File Specify the execution file and the path of the application 4 MAPI Compliant Check here if the e mail application is compatible with MAP...

Page 55: ...F file format is selected 7 Resolution Set the data resolution when launching with an application 8 Paper Size Set the paper size when the Internet Fax TIFF file format is selected 9 Correct Select Eliminate Noise or Correct Skew 10 Original Document Select whether to update the attached original file if the file is edited within the application 11 Parameter Set the parameter when opening an appli...

Page 56: ... PC has access to the Shared Directory before restoring the files onto the shared folder by using the button otherwise the files will be restored into the Document Desktop folder Click the button to delete the selected document Empty Trash Can Deletes the files in the Trash Can If the documents are emptied from the Trash Can they are permanently deleted They are Not stored in the Recycle Bin Undo ...

Page 57: ...se of action when importing a file Dropout Set the file format when moving copying the file on the Document Manager to another directory 1 Use same format as Document Manager The file is saved in the same format PNG BMP TIFF JPG 2 File Format Compression Format Annotation Select the file format and select whether the annotations are saved 3 Save the attached file Set to save the attached file ...

Page 58: ...t from the clipboard into the selected folder Delete Deletes a selected document from a folder to the Trash Can A confirmation message for deletion appears Select All Selects all documents in the folder Find Search for documents by specifying a document name creation date character string or DD Code in the document Note The DD Code Tab is available when the Options Menu is set to enable the DD Fun...

Page 59: ...nail display in the document window Show Annotation Switches between displaying and hiding annotation Arrange Folders Sorts the document folders by name or date Arrange Document Sorts the documents in the current folder in the specified order Name Type Size or Date Auto Arrange Lines up the Documents automatically in Thumbnail Format Line Up Documents Line up the documents in the document window R...

Page 60: ...te Rotates the selected document Rotate Left Rotate 180 Degrees Rotate Right Group Makes a group of two or more selected documents The grouped documents are indicated by page number and and buttons at the bottom of a thumbnail image Every Document The selected documents are grouped Every Page Alternately Groups pages alternately Every Page Reverse Alternately Groups pages alternately by reversing ...

Page 61: ...correct it Enhance Edge Enhances edges borders of images Eliminate Noise Removes noise on the document Reverse Gradation Displays images in reverse Page Selects pages to be displayed in thumbnail among grouped documents Selecting Rearrange Page displays the Rearrange Pages dialog box The order of the pages is changed by selecting dragging and dropping the pages Click the Reverse Order button to re...

Page 62: ...etup Selects the expansion feature s available for the Document Manager To enable the expansion feature for DD Server Software select DD Function and click the button Select the data folder DD Folder on the server Options DD Function Print DD Cover Prints the DD Cover page selected in the document window ...

Page 63: ...lect Settings and then click Printers 2 Right click on Panasonic Document Manager and select Properties from the popup menu The Properties dialog box appears 3 Click the button to save the settings and close the Properties dialog box General Description Windows 98 Windows Me Paper Layout Tab Paper Size Sets the document paper size Orientation Sets the document orientation Resolution Sets the docum...

Page 64: ...to return to the Printers folder Windows NT 4 0 Page Setup Tab Paper Size Sets the document paper size Orientation Sets the document orientation Color Appearance Sets the document to color or grayscale Advanced Tab Paper Size Sets the document paper size Orientation Sets the document orientation Resolution Sets the document resolution Color Appearance Sets the document to color or grayscale Metafi...

Page 65: ... and select Printing Preferences from the pop up menu The Printing Defaults dialog box appears 3 Click the button to return to the Printers folder Windows 2000 Windows XP Windows Server 2003 Layout Tab Sets the document orientation Paper Quality Tab Sets the document to color or grayscale Advanced button Sets the paper size resolution and spooling properties OK ...

Page 66: ...diting capabilities for documents with a wide selection of annotation functions Double clicking on the document thumbnail in the Document Manager screen or select Open in the Document menu to display the main window of the Document Viewer See Note 1 NOTE 1 The program can be also activated by selecting Panasonic Panasonic Document Management System Document Viewer from Programs in the Start menu M...

Page 67: ... Displays the pages of the documents as thumbnails reduced image 5 Size Bar Adjusts the scaling of the display on the image window 6 Link Icon Dragging and dropping a document on a link icon activates the application corresponding to each icon 7 Status Bar Displays information such as image file name image type and size 8 Image Window Displays the image and annotations of the pages being selected ...

Page 68: ...Image Editing The image displayed in the image window can be edited with the menu below Edit menu Editing operations such as cutting copying pasting and adding annotations Page Adjust Page menu Image correction and color balance adjustment of the whole page Selecting Area Dragging the mouse on the image window allows one to select a specific area in an image This function is used to save a specifi...

Page 69: ...age itself but lays graphics and text on the image Annotations and the original image are displayed as one image Annotations are managed separately from image data Therefore the Document Viewer can switch between displaying and hiding annotations If an image is edited with the Document Viewer and is exported sent to another image editing application it can be sent with without the annotation to th...

Page 70: ...e portion specified in the image window Document Viewer saves a file in the following formats Multi page TIFF Multipages Tagged Image File Format TIFF TIFF Tagged Image File Format TIFF BMP Windows standard bitmap format Internet Fax TIFF Tagged Image File Format TIFF with Internet Fax format Note This format is available for monochrome image files only When saving a file that is created by applic...

Page 71: ...rinting size and printing of annotations for a document to be printed 1 Horizontal Position and Vertical Position Adjusts the printing position on the sheet 2 Print Size Select printing in original size or printing in accordance with the sheet size 3 N in 1 Select for printing two or more reduced pages on one sheet 4 Print Annotation Select to print with annotations 5 Print Label Select to print w...

Page 72: ...icking the Add button displays the Add External Application dialog box 1 Name If an external application is specified the name in this field appears on the link icon 2 Application Type Specify the application type 3 Program File Specify the execution file and the path of the application 4 MAPI Compliant Check here if the e mail application is compatible with MAPI 5 Printer Specify the printer driv...

Page 73: ...tone mode when the Internet Fax TIFF file format is selected 7 Resolution Set the data resolution when launching with an application 8 Paper Size Set the paper size when the Internet Fax TIFF file format is selected 9 Correct Select Eliminate Noise or Correct Skew 10 Original Document Select whether to update the attached original file if the file is edited within the application 11 Parameter Set ...

Page 74: ...cting page and clicking the button restores page that has been discarded Note Once you exit the Document Viewer the pages in the Trash Can are deleted Empty Trash Can Deletes the pages in the Trash Can If a page is emptied from the Trash Can it is permanently deleted it is Not stored in the Recycle Bin Undo ...

Page 75: ...g operation done Cut Deletes a selected annotation and copies it to the clipboard Copy Copies a selected annotation to the clipboard Paste Pastes an annotation from the clipboard into the selected page Clear Clears a selected annotation Select All Selects all annotations on the selected page ...

Page 76: ... Backward Automatically steps through pages backwards Stop Stops automatic paging Setup Sets automatic paging Move Page Moves pages to the desired position Next Page Moves the current page to be after the next page Previous Page Moves the current page to be before the previous page Top Page Moves the current page to be the top page Last Page Moves the current page to be the last page Select Page M...

Page 77: ...ge from TWAIN scanner to the current position The TWAIN Mode is not available in this model Replace Page Replaces the current page with a new page from file Replaces the current page with a new page from TWAIN scanner The TWAIN Mode is not available in this model Rotate Page Rotate Left Rotates the page 90 degrees counterclockwise Rotate 180 Degrees Rotates the page 180 degrees Rotate Right Rotate...

Page 78: ...Document Viewer 78 Page Menu Copy Page to Clipboard Copies the entire page selected onto the clipboard Copy Select Area Copies selected area to clipboard Select All Pages Selects all pages ...

Page 79: ...de Zoom In Zooms in on an image Zoom Out Zooms out on an image Fits to Page Width Fits the display to the page width Fits to Page Height Fits the display to the page height Full Page Fits the display to the full size page 25 200 Shows the display at 25 200 Detailed Settings Sets detailed settings such as thumbnail or page image settings View Menu ...

Page 80: ... line annotation and pastes it to a page Rectangle Creates a rectangular annotation and pastes it to a page Ellipse Creates an ellipse annotation and pastes it to a page White block Creates a white rectangular solid white fill color annotation and pastes it to a page Black block Creates a black rectangular solid black fill color annotation and pastes it to a page Marker Create a marker annotation ...

Page 81: ...ent Management System Section Header Edits a header common to each page Footer Edits a footer common to each page Edit Text Sets format of the text in a selected annotation Properties Displays annotation properties Continued on the next page ...

Page 82: ... the desired icon depiction then select Properties in the Annotation The color can also be specified by right clicking on the desired icon marker to display the Properties menu and making a selection in the Graphic Format Setup Dialog box Text Creates a text annotation Select text annotation in the annotation menu or tool button and drag the mouse in the image window to specify the display positio...

Page 83: ... in the Annotation menu The color can also be specified by right clicking on the desired icon marker to display the Properties menu and making the selection in the Graphic Format Setup Dialog box Ellipse Creates an ellipse annotation Select ellipse annotation in the annotation menu or tool button see Note 1 and drag the mouse in the image window to draw an ellipse Continued on the next page ...

Page 84: ... menu and making a selection in the Graphic Format Setup Dialog box White block Creates a white rectangle solid white fill color annotation Select white annotation in the annotation menu or tool button see Note 1 and drag the mouse in the image window to draw a white rectangle Black block Creates a black rectangle solid black fill color annotation Select black annotation in the annotation menu or ...

Page 85: ...rties menu and making a selection in the Graphic Format Setup Dialog box Marker Creates a marker annotation Select marker annotation in the annotation menu or tool button see Note 1 and drag the mouse in the image window to draw a marker Label Creates a label annotation Select label annotation in the annotation menu or tool buttons see Note 1 and drag the mouse in the image window to draw label an...

Page 86: ...otation pastes another image file like a stamp Select stamp annotation in the annotation menu or tool button and click the button Then drag the mouse in the image window to specify the area for displaying the stamp Click the button to select image files to be used as a stamp OK Add ...

Page 87: ...p Dialog box Date Creates a date annotation Select date annotation in the annotation menu or tool button and drag the mouse in the image window to specify the area Specify the format color and font of the date to be displayed See Note 1 1 Font Name Specify the font here 2 Style Specify the font style 3 Size Specify the font size 4 Text Color Select the text color here 5 Date Specify the date here ...

Page 88: ...t Name Specify the font here 2 Style Specify the font style 3 Size Specify the font size 4 Text Color Select the text color here 5 Text Align Specify the text alignment Click on the drawn figure and select Properties to change the thickness and color of the lines 1 Line Width Specify the thickness of the lines here 2 Line Style Specify the types of lines here 3 Line Color Specify the color of the ...

Page 89: ... Show hide main toolbar Page Tool Bar Show hide page toolbar Annotation Tool Bar Show hide annotation toolbar Image Tool Bar Show hide image toolbar Status Bar Show hide status bar Page list Show hide page list Ruler Show hide ruler Plugin Show hide plug in Window Menu ...

Page 90: ...nd produces smooth images The method although requiring somewhat large file sizes produces high quality images in comparison to the dither method Halftone image 4x4 8x8 dot dither This method which produces images with a unique uniform pattern is suitable for photographs Halftone image 4x4 Bayer s dither This method with somewhat lower image quality reduces file sizes Grayscale image 256 scales Th...

Page 91: ...ss for halftone or grayscale documents 8 Contrast valid only when halftone or grayscale is selected Adjust the contrast difference between dark and light for halftone or grayscale documents 9 Invert Scan the image in negative 10 Edge Enhancement Scan the image with a highlighted edge 11 Output Size Displays size of the scanned image and the size of the scanned file The output size is determined by...

Page 92: ...Moving the slide bar in the direction reduces the difference between the highlight light portion and halftone Moving the slide bar in the direction reduces the difference between the shadow dark portion and halftone In either case the halftone becomes less prominent Click the button to apply the changes NOTE 1 Adjustment in the Tool menu becomes valid only if Halftone or Grayscale have been select...

Page 93: ...alid only when halftone or grayscale is selected Adjust the highlight and shadow by dragging the slide bar or entering a value Enhancing the highlight bright portion and the shadow dark portion makes clear shades on an image Click the button to apply the changes Parameter Reset Return all settings in the Document Scanner to standard settings default Apply ...

Page 94: ... ADF and click the button A preview scanned image is displayed in the preview window 5 Apply the following adjustments on the preview image Drag the scanning frame black frame on the preview window to specify the scanning area If an area has already been selected double clicking with Shift key held down selects the whole image Clicking button zooms in out a preview scan image Adjust the Slice Leve...

Page 95: ...rs for an optimum scanning image with the view on preview image Preview scanning can be repeated any number of times 2 Image scanning is only possible by the PC that the device is connected to directly through the parallel port 6 Click the button to scan an image into the document desktop Scan ...

Page 96: ...A UF 490 Standalone System only UF 590 790 UF 890 990 Tx only UF 4000 4100 UF 6000 6100 DP 1810F Restriction s The size of the data that can be transmitted is limited to the size that is within the memory of the device The transmission is canceled when the device s memory overflows during the transfer of the fax data The maximum number of multi station transmissions is 999 If you are running Anti ...

Page 97: ...s Device setting PC Fax Setting Stand alone System Standalone Connection PC FAX RCV MODE Print Upload Print Upload None Network Shared System Shared Network Connection PC FAX RCV MODE Print Upload Print Upload For the Server PC Server Setting For the Client PC Search Shared Server setting aaa aaa Transfer Fax Data Send Parallel Cable ddd ddd Transfer Fax Data Receive Parallel Cable Send FAX Receiv...

Page 98: ...fer Fax Data View Shared Folders Transmit Receive Send FAX Panafax Desktop Client PC Panafax Desktop Client PC Panafax Desktop Client PC Panafax Desktop Server PC Panafax Desktop Client PC Panafax Desktop Server PC Parallel Cable Parallel Cable Download Fax Data Upload Fax Data Receive FAX LAN LAN ccc ddd ...

Page 99: ...Panafax Desktop Device Setting Special settings are not necessary for the sending fax If you wish to receive a fax change parameter No 63 PC FAX RCV MODE Print Upload Print Upload to Upload Print or Upload Installation During the installation step see page 42 select the type of the Panafax Desktop configuration either Standalone Server or Client See pages 97 and 98 Connection Configurations Instal...

Page 100: ...l settings are unnecessary The unit will be ready to send and receive fax massages if the device and PC are connected with the parallel cable and Panafax Desktop is started Note Confirm that the device is not in the Energy Saver Mode or Sleep Mode when you start Panafax Desktop ...

Page 101: ...e menu 3 The Detail Settings window appears Check the box for the Shared Server Setting Click the button when you finish the settings Fax Log Data Folder Location Specify the location to save the Fax log data The default setting is usually all right Shared Folder Settings This is set up when Panafax Desktop is to be shared 1 Double click the icon on the Windows Desktop The following window appears...

Page 102: ... you to click the button and specify the Domain or Workgroup or specify the Computer Name directory to reduce the searching time Look in Specification of Domain or Workgroup Input the device s Domain or Workgroup Specification of Computer Name Input the Server Computer Name Shared Name Input the Server Shared Name if you changed it from the default setting Password Input the Server Password if it ...

Page 103: ...r select Device Exit from the menu to close the PC Fax Device Locator Note The reception function is shown as Yes if the shared device s reception function is effective If you do not wish to receive faxes select the Device and double click or Click Device Properties from the menu PC Fax Shared Device Properties appears Click Transmission Reception tab and remove the check box of Makes Reception Ef...

Page 104: ...et 4 Company When this is entered it appears on the cover sheet 5 recipient s Indicates the number of entered station s 6 Destination s Indicates entered destination station s 7 Subject When this is entered it appears on the cover sheet 8 Memo field When this is entered it appears on the cover sheet 9 Cover Sheet Select from various cover sheet or no cover sheet 10 Attachment Indicates the number ...

Page 105: ...tion Toolbar Used to start the transmission Used to view the cover sheet or transmission file Used to select the file to be sent Used to show the Send Receive Log Manager Used to open your personal Phone Book Used to create or edit a Cover Sheet Used to show the On line help ...

Page 106: ...he File menu 2 The Print dialog box appears Select Panafax Desktop Driver from the Printer Name menu Click the button to convert the document into a Fax image 3 Enter the recipient s Fax No Name and Company or select your Personal Phone Book Note To input a pause use the comma Click the button to enter the recipient into the recipient list Enter select another recipient if you desire Type the Subj...

Page 107: ...Panafax Desktop 107 Sending Document Document Management System Section 4 Click the button to start the transmission OK ...

Page 108: ...top window appears Click the icon to select a file for the transmission 2 Select the file and click the button to convert the document into a Fax image 3 From the Panafax Desktop window enter the recipient s Fax No Name and Company or select from your Personal Phone Book Note To input a pause use the comma Click the button to enter the recipient into the recipient list Enter select another recipie...

Page 109: ...indow enter the recipient s Fax No Name and Company or select from your Personal Phone Book Note To input a pause use the comma Click the button to enter the recipient into the recipient list Enter select another recipient if you desire Type the Subject in the Subject field and a brief message to be included on the Cover Sheet If you wish click Cover Sheet to change the Cover Sheet Type Click the ...

Page 110: ...y Icon Display No Notice When a fax is received on the machine it will proceed as follows 1 A receiving notice appears on the connected PC Click the button or The Panasonic Communications Utility icon is changed Double click the icon 2 The Receive Log appears Select a transaction from the log then click the icon to view the received fax 3 The received fax is displayed on the PC Note The file is op...

Page 111: ...ss 3 Contact Tab Name Enter the recipient s name Fax No Enter the fax number Call Type Select how the call should be dialed The code preset with the Tools Configuration Dialing Settings is dialed ahead of the fax number Note To input a pause use the comma 4 Data Fields Tab Enter the Company Name Department Job Title Address Direct Phone No and the Extension Phone No of the recipient to be used on ...

Page 112: ...er a group of recipients follow the steps below 1 Click the icon 2 The Phone Book dialog box appears Click the button 3 The Group registration dialog box appears Click the button 4 The Add New Group Name dialog box appears Enter the group name and click the button OK ...

Page 113: ...Select the desired recipients 6 Click the button to add the recipient s to the Member List The maximum number of recipients is 999 for each group To add another group repeat the procedure from step 3 The maximum number of groups is 100 If finished click the button to exit Group registration OK ...

Page 114: ... the file to be imported and click the button 3 Confirm that the contents of the Data Field and Addressbook Field match Select the Data Field you want to import to Select the item and click the button to change the field setting if the Data Field and Addressbook Field do not match Click the button when finished Note 1 Name and Fax No of the Address book field are essential minimum requirements Ple...

Page 115: ...ement System Section 4 The telephone data the CSV file is imported into your Phone Book Exporting to the CSV file 1 On the Phone Book dialog box Select File Export from the menu 2 Enter the file name and click the button to save the CSV file Importing from the CSV file OK ...

Page 116: ...der s name date title etc Creating Cover Sheet Cover Sheet 1 Click the icon 2 The Cover Sheet Editor window appears Edit the Cover Sheet Select Save As from the File menu 3 The Save As dialog box appears Select the Folder you wish to save to or save to a New Folder click the button enter the New Folder Name and then click the button OK ...

Page 117: ...Sheet Document Management System Section 4 Enter the New Folder Name into the Cover Sheet File Name box Enter any comments into the Comment box if you wish Click the button to save the New Cover Sheet Continued on the next page ...

Page 118: ...nserts the information set in the and tabs in the Personal Address Book Sender Details Inserts the information set in the tab in the Tools menu Comments Inserts a comment field for typing a brief message when sending a fax Subject Inserts a subject field when sending a fax View menu Show Grid Displays a grid Preview Displays a preview of the cover sheet Show Status Bar Displays the status bar Zoom...

Page 119: ...ission The selectable resolutions are dependent on the capability of the machine connected to your PC Setup Quality Set the quality to be used for the transmission Use these as the default settings If checked the settings selected are used each time a fax is sent Cover Sheet Tab Setting the usage of the Cover Sheet Cover Sheet with specified fields The address information is inserted into the TO f...

Page 120: ...en sending a fax PIN Code Tab Specify the PIN Code settings when required by your telephone system Some countries do not support this function Various Settings Tab Device Phone Book When this box is checked the phone book data is acquired from the device at the time of startup and it is added into the Personal Phone Book When this is used on the client server this function is effective only on the...

Page 121: ...erring the data is completed Result OK The fax transmission has been completed from the device Error Code The fax transmission has been incomplete from the device Note For the Network Shared System there is an Administrator Send Log that can check all the client s sending transactions Select General User to see the Own Send Log and Administrator to see the Administrator Send Log The Administrator ...

Page 122: ...save and click the Save Log icon 2 Select the Folder that you want to save into and click the button You can make a new folder by clicking the button Note The button is not available on Windows NT Windows 98 3 Select whether you wish to Delete the Logs after saving them 4 The tiff file data tif and the transmission file log information file xml are saved as a set The log list files sendlog html re...

Page 123: ...sktop 123 Send Log Receive Log Document Management System Section Automatically Saving the Log 1 In the Log window select Tools Options from the menu 2 Option window appears Set the Save Log settings accordingly ...

Page 124: ...arallel cable is not connected when starting Windows the error message shown above appears Verify the power source and parallel cable and then press the button 2 Connecting the device to a network server disables the status monitor Task Bar Display Lamp color Status Blue Device is operational under standby printing copying status Yellow Device inspection is required under initialization paper supp...

Page 125: ...e 2 Pop up when error occurs Selects whether or not a pop up error message box appears when an error occurs on the connected device When selected a check mark appears to the left of the item To turn off the pop up error message select the item again and the check mark disappears Example of a pop up error message box 3 About Displays the version information about the status monitor 4 Exit Close the...

Page 126: ...e If two or more items have been detected clicking buttons allows viewing all items 3 Control Panel Display Displays information as it appears on the panel of the device If two or more items have been detected clicking buttons allows viewing all items 4 Details Displays the current status of the device in details If two or more items have been detected clicking keys allows viewing all items 5 Stat...

Page 127: ...Configuration Tab 1 Model Displays the name and number of a connected device 2 Configuration Display a list with the current device configuration optional devices etc 3 Status Displays the communication status between the status monitor and the device Continued on the next page ...

Page 128: ...b displays the type size and if there is any paper loaded in the paper tray A comment by the user can be entered freely in the Paper Type field NOTE 1 Changing the types of loaded paper does not change the comment in Paper Type unless it is rewritten by a user ...

Page 129: ...nfiguration editor dialog box Each setting category appears as a folder on the left frame and the setting item appears on the right frame Main Window If the device is turned Off or not connected a dialog box appears as below You may select Retry After turning the power On or connecting the device Work Off Line Edit the data from an existing file Exit Exit the program When there is more than 1 supp...

Page 130: ...information button Close the Configuration Edit utility If the data has not been sent after being modified on the screen a confirmation message for sending the data is displayed NOTE 1 Only settings in the setting folder that are currently selected are applicable to retrieving writing on the device or retrieving writing of a file 2 Current settings of each folder are read from the device by double...

Page 131: ...Configuration Editor 131 Document Management System Section Specify the originating party name and telephone number etc to be registered on the device for fax communications User Parameters Folder ...

Page 132: ...Configuration Editor 132 Display or change the Fax Parameter Settings NOTE 1 The contents of the Fax Parameter differs depending on the model Fax Parameters Folder ...

Page 133: ...Configuration Editor 133 Document Management System Section Display the Fax communication journal Journal Folder ...

Page 134: ...Configuration Editor 134 When the Phonebook Folder is selected the Phone Book Editor utility will be started Phone Book Setting Shortcut Activation Folder ...

Page 135: ...te Retrieve fax numbers in main unit to the PC or send fax numbers from the PC to the main unit Page 139 Open Save File Open or save fax numbers stored the PC Page 140 Insert Delete Entry Insert or delete lines in the fax number list Page 142 Page 143 If the device is turned Off or not connected a dialog box appears as below You may select Retry After turned On the power or connected the device Wo...

Page 136: ...vation Procedure Click Start at the bottom left of the PC screen Select Programs Select Panasonic Select Panasonic Document Management System Select MFP Utilities Select Phone Book Editor Phone Book Editor splash screen appears and the Phone Book Editor program is activated Start 1 2 3 4 5 6 7 ...

Page 137: ...umber Telephone No Telephone number Up to 36 digits Station Name Station name Up to 15 characters Retrieve Retrieve phonebook information from the connected Page device Page 139 Write Send phonebook information to main unit Page 139 Open File Read phonebook information in PC Page 140 Save File File Save phonebook information onto PC Page 140 Insert Entry Insert a line in the phonebook list Page 14...

Page 138: ...Phonebook Editor 138 Main Window Help Display an on line help screen Exit Close the phonebook editor software ONE TOUCH One Touch Key No Indication Description Reference 13 14 15 ...

Page 139: ...bers from the PC to main unit Retrieve Write 1 Click Retrieve 2 Click the button 3 A list of fax numbers in the machine is displayed Modify and add destination names and dial numbers on this screen 4 Click Write after the editing is completed 5 Click the button The phonebook information is written to the connected device Retrieve Yes Write Yes ...

Page 140: ... in the PC again Open Save File 1 Click Open File 2 Click the button 3 The File Open dialog box appears 1 Select a file from the list e g UF 6000 pb 2 Click the button 4 The phonebook information stored in the PC is displayed Modify and add destination names and dial numbers on this screen Open File Yes Open ...

Page 141: ...ement System Section 5 Click Save File after the editing is completed 6 Click the button The phonebook information is saved in the PC 7 For Save File 1 Select an existing file from the list or enter a new file name 2 Click the button Save File Yes Save ...

Page 142: ...diting the phonebook The steps for inserting lines are as follows Insert Entry 1 Ex Insert a line between the 2nd and 3rd lines Click the portion indicated as 2 Click Insert Entry A line is inserted as shown on the left 3 Double click on the line for data entry 1 2 ...

Page 143: ...nt System Section The steps for deleting lines is as follows Delete Entry 1 Ex Delete the 2nd line Click the portion indicated as 2 Click Delete Entry The screen shown on the left appears Click The line is deleted as shown on the left 1 OK ...

Page 144: ...ot displayed on the device See Note 1 The above points can be verified by printing a test page Refer to the following pages for the procedures on test page printing NOTE 1 The status of the devices can be verified by the status monitor see pages 124 and 126 Printing Operation Failure Windows 98 Windows Me General Tab See page 13 Windows NT 4 0 General Tab See page 19 Windows 2000 Windows XP Window...

Page 145: ... 0 2 inches 5 mm or more is required at the sheet edges Recommended printing margin Adjust the margin correctly Characters and symbols not used in documents are printed Verify that the correct machine has been selected by users as the printer driver Printing operation takes excessive time The wait time for printing operations depends on the spool settings Reference Windows 98 Windows Me Details Ta...

Page 146: ...s turned On Excessive data volume or number of pages may overflow the device s memory disabling data reception Increase the timeout setting value in properties for transmission retry Reference Windows 98 Windows Me Details Tab See page 14 Windows NT 4 0 Ports Tab See page 20 Windows 2000 Windows XP Windows Server 2003 Ports Tab See page 29 Printing is disabled due to an error in the current printe...

Page 147: ...147 Appendix Appendix Appendix When printing to the device there is a 0 2 inches 5 0 mm non printable margin on all 4 sides Printing Area Top 0 2 5 0 0 2 5 0 0 2 5 0 0 2 5 0 Bottom Unit inches mm ...

Page 148: ...ED TO DIRECT INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE SEE YOUR DEALER FOR DETAILS OF DEALER S WARRANTY Published in Japan March 2005 PJQMC0291ZA T0305 0 Panasonic Digital Document Company Unit of Panasonic Corporation of North America Two Panasonic Way Secaucus New Jersey 07...

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Panasonic Panafax UF-4000, Software Instruction Manual

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