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palmOne 1045ML, User Manual

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Tungsten™ E2 

Handheld

169

CHAPTER 8

Managing Your Office Files

With its ability to store important 

information, your handheld lets you 

take your office with you—including 

your Microsoft Office files. With the 

Documents application, you can carry, 

create, view, and edit Microsoft Word 

and Excel files directly on your 

handheld.

You can keep updated copies of the 

files on both your handheld and your 

computer so that you can work on 

them in the most convenient location 

any time.

Benefits

• Manage Word, Excel, and PowerPoint 

files on your handheld

• Improve productivity by taking 

important docs, spreadsheets, and 
presentations with you on the go

In this chapter

Creating and managing 
Office files

Opening files from within 
Documents

Related topics

Summary of Contents for 1045ML

Page 1: ...User Guide ...

Page 2: ... or distributed without a license from Microsoft Licensing GP Disclaimer and Limitation of Liability palmOne Inc assumes no responsibility for any damage or loss resulting from the use of this guide palmOne Inc assumes no responsibility for any loss or claims by third parties which may arise through the use of this software palmOne Inc assumes no responsibility for any damage or loss caused by del...

Page 3: ...dheld 4 What you should know about your handheld s battery 5 Step 2 Turning on your handheld for the first time 6 Step 3 Installing your software 7 Step 4 Connecting your handheld to your computer 8 Switching to another desktop software application 10 Using user profiles 11 Creating a user profile 12 Synchronizing with a user profile 14 Related topics 17 Chapter 2 Your Handheld 18 What s on my han...

Page 4: ...log boxes 37 Moving around in menus 37 Using menus 38 Using the Command stroke 39 Using the Command toolbar 39 Finding information 40 Related topics 41 Chapter 4 Entering Information on Your Handheld 42 How can I enter information on my handheld 43 Entering information with Graffiti 2 writing 43 Writing in the Graffiti 2 input area 43 Using full screen writing 44 Writing Graffiti 2 characters 45 K...

Page 5: ...ort 73 Synchronizing over a network 77 Synchronizing by dialing in to a network 77 Synchronizing by connecting to a computer on the network 82 Customizing your synchronization settings 85 Choosing how your computer responds to synch requests 85 Setting synchronization options 87 Choosing whether application information is updated 89 Using Quick Install and the Send To Handheld droplet 94 Using Qui...

Page 6: ...ing Quick Connect 125 Customizing Quick Connect settings 127 Using Tap to Connect 128 Working with Contacts on your computer 130 Related topics 131 Chapter 7 Managing Your Calendar 132 Scheduling events 133 Scheduling an appointment 133 Scheduling an event without a start time 135 Scheduling a repeating event standard interval 137 Scheduling a repeating event unusual interval 138 Scheduling an eve...

Page 7: ...67 Related topics 168 Chapter 8 Managing Your Office Files 169 Creating and managing Office files 170 Opening files from within Documents 171 Related topics 172 Chapter 9 Viewing Photos and Videos 173 Supported file types 174 Viewing media 175 Viewing a photo or video in the Thumbnail View 175 Viewing a photo or video in the List View 178 Viewing a slide show 180 Rotating a photo 181 Viewing and e...

Page 8: ...2 Working with RealPlayer on your computer 213 Related topics 214 Chapter 11 Managing Your Tasks 215 Creating a task 216 Setting an alarm 217 Scheduling a repeating task standard interval 218 Scheduling a repeating task unusual interval 220 Organizing your tasks 222 Marking a task as complete 223 Deleting tasks 224 Deleting a specific task 224 Deleting all your completed tasks 225 Customizing your...

Page 9: ...s device discovery 248 Entering basic Bluetooth settings 249 Setting up a Bluetooth phone connection 250 Accessing email and the web with Bluetooth 255 Setting up a connection for Bluetooth synchronization 257 Setting up a connection to a Bluetooth network 262 Creating trusted devices 264 Setting advanced Bluetooth features 266 Storing recently found device names 266 Allowing your handheld to wake...

Page 10: ...ers screen 297 Auto get mail retries 298 Resource issues with auto get mail 299 Inbox icons in the VersaMail application 299 Reading email messages 300 Selecting whether to receive messages as HTML or plain text 301 Customizing the font of messages you are reading 303 Sending an email message 304 Entering an address directly in the To field 306 Entering an address using Contacts 307 Entering an ad...

Page 11: ...our computer 336 Setting synchronization options for your email account 338 Setting mail client synchronization options 340 Setting Microsoft Outlook as your default email program 342 Setting advanced email synchronization options 343 Account information screens 347 VersaMail conduit shortcuts 348 Excluding one or more accounts during synchronization 349 Synchronizing an account 349 Synchronizing ...

Page 12: ...ing and viewing a text message 382 Editing a draft text message 384 Setting advanced messaging features 385 Related Topics 387 Chapter 17 Browsing the Web 388 Accessing a web page 389 Accessing a web page using the action bar 389 Accessing a web page using the address field 390 Using a password to access a web page 391 Finding information on a web page 392 Quickly jumping to a page 393 Following a...

Page 13: ...ons 411 Changing how images are downloaded 411 Setting whether to automatically complete web addresses and form fields 412 Allowing websites to remember personal information 413 Setting preferences for storing web pages 414 Setting preferences for using a proxy server 416 Setting whether to accept JavaScript 418 Related topics 419 Chapter 18 Dialing Phone Numbers from Your Handheld 420 Dialing a n...

Page 14: ... category 436 Beaming an application 437 Other ways of sharing information 438 Related topics 439 Chapter 20 Managing Your Expenses 440 Adding an expense 441 Choosing currency options 443 Customizing the currency pick list 443 Presetting the currency symbol 444 Creating a currency symbol 445 Deleting expenses 447 Deleting an individual expense 447 Deleting an entire category of expenses 448 Custom...

Page 15: ...y 470 Using Quick Unlock 471 Creating a Quick Unlock combination 471 Deleting your Quick Unlock combination 473 Encrypting your information 474 Limiting the number of password attempts 476 Related topics 479 Chapter 23 Using Categories to Organize Information 480 Adding a category 481 Renaming a category 482 Deleting a category 483 Placing information in a category 484 Placing an entry in a catego...

Page 16: ... Changing the screen fonts 506 Adjusting the brightness 508 Changing screen colors 509 Assigning a button to your frequently used applications 510 Setting the date and time 512 Selecting a location 512 Resetting the date and time 514 Selecting formats for dates times and numbers 515 Customizing the way you enter information 518 Choosing the input area 518 Using the full screen writing area 519 Cus...

Page 17: ...Chapter 26 Expanding Your Handheld 550 What type of expansion cards can I use 551 How can expansion cards help me 551 Removing an expansion card 552 Inserting an expansion card 553 Opening an application on an expansion card 554 Opening files on an expansion card 555 Viewing card information 556 Renaming a card 557 Copying applications to an expansion card 558 Removing all information from a card ...

Page 18: ...nchronizing 575 Calendar 581 Memos 582 Note Pad 582 Media 582 RealPlayer 583 Tasks 583 Connecting wirelessly 584 The VersaMail application 585 Privacy 588 Sharing 589 Problems with incompatible applications 591 Chapter 29 Getting Help 594 Self help resources 594 Technical support 595 Product Regulatory Information 596 Index 602 ...

Page 19: ...eader to return to the original view Click an entry in the Table of Contents or Index to go directly to that section of the guide If you click a link and go to a page in the guide click Previous View or depending on your version of Reader to return to the page you were on before you clicked the link If you click a link and go to a web page the page may open in Adobe Reader instead of in your web b...

Page 20: ... an error or even lose information OPTIONAL A step you might find useful Information that applies only in certain cases or that tells more about a procedure step WINDOWS ONLY MAC ONLY A procedure or text that applies to one platform only In most cases if you see one heading check the following or preceding sections for the other Sometimes there is no Mac counterpart for a Windows procedure or text...

Page 21: ...sting fact about the topic being described may include a link to more information Key Term A technical term related to the topic being described The term may appear in this guide or only on your handheld Tips Tricks A pointer to a website where you can obtain general information about your handheld and learn the latest tips tricks and more Support A pointer to a website where you can find help if ...

Page 22: ... to make it uniquely yours While you re likely to get years of enjoyment from your handheld it takes only four easy steps to get up and running Benefits Start using your handheld right away Establish a link between your handheld and your computer Set up your handheld for optimal use In this chapter What s in the box System requirements Step 1 Charging your handheld Step 2 Turning on your handheld ...

Page 23: ...C with a Pentium II processor or later and one of the following operating systems Windows 2000 requires administrator rights to install Palm Desktop software Windows XP requires administrator rights to install Palm Desktop software Internet Explorer 5 0 or later 32 megabyte MB available RAM 64MB recommended Key Term Palm Desktop software The software that lets you enter update review and synchroni...

Page 24: ...ame with your handheld MAC ONLY Mac computer or compatible with a PowerPC processor Mac OS X version 10 2 or 10 3 requires administrator rights to install Palm Desktop software 128MB total RAM 190MB available hard disk space Monitor that supports screen resolution of 800 X 600 or better One available USB port USB sync cable included with your handheld CD or DVD drive for installing Palm Desktop so...

Page 25: ... into the Multi connector on your handheld and into an outlet 2 Charge your handheld for three hours Be sure your handheld is fully charged before going on to Step 2 Done Before You Begin If you re upgrading from another Palm Powered device synchronize your old handheld with your old desktop software Tip On a laptop computer the USB port may be located on the side Tip After the initial charge char...

Page 26: ...button The memory on your handheld is designed to store your information even if the battery becomes drained to the point that you cannot turn on your handheld When you recharge your handheld all your existing information should appear Conserve battery life by doing any of the following Adjust the screen brightness Reduce the Auto off setting Prevent your handheld from turning on by accident Stop ...

Page 27: ...ylus out of the slot 3 Hold the stylus as you would hold a pen and follow the onscreen instructions to set up your handheld Done Before You Begin Be sure to fully charge your handheld as described in the preceding procedure Tip After you set up your handheld review the Quick Tour on your handheld and take the tutorial on the CD to learn the basics Power button Stylus ...

Page 28: ...u assigned to your old handheld MAC ONLY Double click the CD icon and then double click palmOneSoftware pkg During installation you re asked to connect your computer to your handheld if it is not already connected See Step 4 Did You Know When you upgrade there s no need to delete the old desktop software first When you install the new Palm Desktop software all of your information transfers automat...

Page 29: ...st once a day so that you always have an up to date backup copy of this info on your computer 0 1 OPTIONAL Connect your handheld to your computer a Plug the USB sync cable into a USB port on the back of your computer b Plug the cable into your handheld Continued IMPORTANT Tip If the Select User dialog box appears during synchronization select the username of the handheld you want to synchronize an...

Page 30: ...Handheld and Your Computer 2 OPTIONAL Press the power button to turn on your handheld if it is not already on 3 Continue with the onscreen instructions Synchronize your handheld with your computer by pressing the sync button on the USB sync cable Done ...

Page 31: ...the info on your handheld with Outlook info in Contacts Calendar Tasks and Memos is synchronized with info in Contacts Calendar Tasks and Notes in Outlook You can also set up the VersaMail application to synchronize with Outlook Other info such as photos and notes is synchronized with Palm Desktop software 0 1 Insert the CD into your computer 2 Select Change your synchronization method 3 Follow th...

Page 32: ...ize for the first time this common information becomes part of their user specific information A user profile enables you to install the same information onto multiple handhelds before each handheld is individualized with a unique username and user specific information A handheld that has a user profile installed can be given to anyone because the handheld is not yet identified by a unique usernam...

Page 33: ...e screen a Open Palm Desktop software b From the Tools menu select Users c Click Profiles and then click New 2 Enter a unique name for the profile and click OK twice 3 Select the profile from the User list and create the info in Palm Desktop software for the profile Done Tip Save time by importing to quickly add information to a profile ...

Page 34: ...and Your Computer MAC ONLY 0 1 Open the New Profile screen a Open Palm Desktop software b From the User pop up menu select Edit Users c Click New Profile 2 Create the profile a Enter a unique name for the profile and click OK b Close the Users window Continued ...

Page 35: ...alm Desktop software for the profile 4 Set the profile s conduit settings a From the HotSync menu select Conduit Settings b Select the conduit settings for the profile Done 1 Begin synchronization a Connect the USB sync cable to the USB port on the back of your computer and then insert the other end into the Multi connector on your handheld b Press the sync button on the USB sync cable Continued ...

Page 36: ...Your Computer 2 Transfer the profile information a Click Profiles b Select the profile you want to load on the handheld and click OK c Click Yes The next time you synchronize that handheld Palm Desktop software prompts you to assign a username to the handheld Done ...

Page 37: ...the USB port on the back of your computer and then insert the other end into the Multi connector on your handheld b Press the sync button on the USB sync cable 2 Select the profile you want to load on the handheld and click OK The next time you synchronize that handheld Palm Desktop software prompts you to assign a username to the handheld Done ...

Page 38: ... information for a specific application Adding applications to your handheld Installing additional software from the CD Deleting applications from your handheld Viewing application information Customizing Adjusting the screen display Reducing the Auto off setting Keeping your handheld from turning on accidentally Common Questions Answers to frequently asked questions about setup Tips Tricks Make y...

Page 39: ...ideo albums directly on your handheld or insert an expansion card sold separately to listen to your favorite music And don t worry about losing your information even if the battery drains completely the information stays in your handheld s memory Simply recharge to access it again Benefits Carry more of your important information and work with it on the go Save time and stay organized Travel light...

Page 40: ...reen is touch sensitive Input area Lets you enter info with Graffiti 2 writing or open the onscreen keyboard 5 way navigator Helps you move around and select info to display on the screen Quick buttons Turn on your handheld and open Calendar Contacts Tasks and Note Pad Screen 5 way navigator Calendar Contacts Tasks Note Pad Input area Quick Buttons ...

Page 41: ...ely to your handheld so you can listen to music and other audio applications Stylus Lets you enter information on your handheld To use the stylus slide it out of the slot and hold it as you would a pen or pencil Using your fingertip instead of the stylus is OK but don t use your fingernail a real pen or any other sharp object to touch the screen Key Term IR Short for infrared Beaming uses infrared...

Page 42: ...d or a cradle sold separately to your computer so you can synchronize Also lets you connect the AC charger to your handheld so you can charge it Bluetooth radio internal Enables your handheld to connect with other devices sold separately that use Bluetooth wireless technology Key Term USB The type of connector or cable that s commonly used to connect accessories to a computer Multi connector Reset...

Page 43: ...tion Brightness icon Opens the Adjust Display dialog box where you can set the brightness of your handheld s display See Adjusting the brightness for instructions Home icon Displays Applications View where you can open applications See Opening applications for more information Menu icon Opens the menus where you can select items that provide access to other features See Using menus for more inform...

Page 44: ...xt arrows Select the left and right arrows to view the previous and next entry where up and down arrows appear select them to view the previous and next screens of information Scroll bar Drag the slider or tap the top or bottom arrow to scroll the display one line at a time To scroll to the previous screen tap the scroll bar just above the slider To scroll to the next screen tap the scroll bar jus...

Page 45: ...useful information for the screen where the icon is located When you have finished viewing the tip select Done Entry box Tap an entry box to open a dialog box where you can enter info for that field Pick list Select the arrow to display a list of choices and then select an item in the list Box Check or uncheck a box to select or deselect it When a box is checked the corresponding option is selecte...

Page 46: ...eld This application has a companion desktop application that you can install from the CD Windows only Both Mac and Windows users can use RealPlayer on the handheld Bluetooth Set up wireless connections to a mobile phone network or computer for sending and receiving information Web Browse your favorite sites on the web using the built in Bluetooth technology on your handheld Tasks Stay on top of y...

Page 47: ...s a backup copy of the info on your handheld on your computer The additional software lets you do more things with your handheld When you set up your handheld you may install some or all of these applications You can install any of the applications at any time after you set up your handheld as well Quick Tour Learn about your handheld and how to enter information Expense Track business or travel e...

Page 48: ... You can access HotSync Manager by selecting its icon in the task bar at the bottom of your computer screen During installation you can choose to synchronize your handheld with Microsoft Outlook on your computer Windows only If you do information in Contacts Calendar Tasks and Memos is synchronized with information in Contacts Calendar Tasks and Notes in Outlook Information in Expense Note Pad and...

Page 49: ...etooth wireless technology on your handheld AudiblePlayer Listen to newspapers books public radio language instruction and more Windows only download requires Internet connection additional fees may apply RealPlayer desktop application Transfer MP3 music files from your computer to an expansion card sold separately and copy music from your CDs to your computer This is the desktop companion for the...

Page 50: ... the palmOne enterprise website where you can download WebSphere Micro Environment to run Java J2ME on your handheld VPN connection software additional fee required for purchase security and management tools and more download requires Internet connection Handmark Solitaire Enjoy hours of entertainment with this solitaire game Addit Preview try and buy software for your handheld Windows only and we...

Page 51: ...ming information and applications to other Palm Powered devices Sending information and applications to other Bluetooth devices by using Bluetooth technology on your handheld World Clock Viewing the current date and time Customizing Setting the current date and time Adjusting the brightness of the display Preventing your handheld from turning on by accident Maintaining Caring for your handheld Res...

Page 52: ...lications use the same set of application controls So once you learn how to use these standard controls you ll be driving all over town and you won t even need a map Benefits Find and open applications quickly Access extra features with menus Move around in applications with one hand using the 5 way navigator Locate information in any application with the Find feature In this chapter Opening appli...

Page 53: ... the Media application which is listed as Media in Applications View The application icons are similar in both Favorites and Applications Using Favorites Favorites View can include applications and links to the web Certain items are included in Favorites by default but you can customize the list to contain any items you want To access an item from Favorites tap Star and select from the list Use th...

Page 54: ...tween applications at any time Just tap Home or Star and select an icon from Applications or Favorites or press a quick button Your handheld automatically saves your work in the current application and switches to the other application Did You Know You can also open applications using the quick buttons on the front of your handheld Tip When no item is selected press Right or Left on the 5 way to s...

Page 55: ...ighlighted by the 5 way You can locate the highlight on these items by looking for either the glow or the reverse text described here These items acquire a glow around their border when highlighted An onscreen button OK Cancel and so on A pick list this includes the category pick list in the upper right corner of many screens An entire screen such as a full list of contacts or memos A check box Ar...

Page 56: ... web page or in a message When the highlight moves to a text entry field a blank line at which you enter text it changes to a blinking cursor On some screens you must tap with the stylus to place a cursor at the beginning of a text field Right or Left Displays the next or previous page of favorites Up or Down Scrolls to the next favorite in the corresponding direction Center Opens the selected ite...

Page 57: ...entry The behavior of the 5 way for list screens and entry screens varies among each application Follow the guidelines for moving around with the 5 way for general tips as you become familiar with each application learning the specific behavior of the 5 way is easy Up or Down Scrolls to display another screen of application icons Right or Left Scrolls to the next or previous application category C...

Page 58: ...s you can use the 5 way to move between and to select menu items Up Down Right or Left Highlights the next item in the dialog box pick list box button in the corresponding direction Center If highlight is on a box Checks or unchecks the box If highlight is on a pick list Opens the pick list When a pick list is open Up or Down Scrolls to the previous or next entry Center Selects the highlighted ent...

Page 59: ...ication you know how to use them in all your applications 0 1 Open an application 2 Tap Menu to open the menus 3 Select a menu title and then select a menu item Done Tip You can also open the handheld menus by tapping the application title in the upper left corner of the screen When the menus are open you can use the 5 way to select menus and menu items Application title Menu item Menu ...

Page 60: ...nu to use the command stroke When you write the Command stroke the Command toolbar appears See the next section for info on using the Command toolbar Using the Command toolbar The Command toolbar displays different icons based on the active screen For example if you have text selected the icons might be Cut Copy and Paste If no text is selected the icons might be Beam Undo and Delete To use the Co...

Page 61: ...airplane Searching for bell also finds Bell 0 1 Tap Find 2 Enter the text that you want to find and then select OK 3 Select the text that you want to review Done Tip If you select text in an application before you tap Find the selected text automatically appears in the Find dialog box Tip Open an application before you tap Find to display results from that application at the top of the results lis...

Page 62: ...pplications to other Bluetooth devices by using Bluetooth technology on your handheld Privacy Keeping information private by turning on security options Categories Creating categories and organizing your applications and information Synchronizing Adding and deleting applications on your handheld Viewing application information Customizing Using a photo as the Applications View background Displayin...

Page 63: ...you prefer one method if you re entering a small amount of information while another works best for large amounts Choose the one that fits your situation Benefits Quickly enter important information Choose the method that works best for your situation In this chapter How can I enter information on my handheld Entering information with Graffiti 2 writing Entering information with the onscreen keybo...

Page 64: ...des any character you can type on a standard keyboard Entering these characters on your handheld is very similar to the way you naturally write letters numbers and symbols But instead of using a pen and paper you use the stylus and the input area on your handheld With only a few minutes of practice you can learn to use Graffiti 2 writing Writing in the Graffiti 2 input area You can write Graffiti ...

Page 65: ... Write letters or characters that are assigned to the ABC input area Right side of the screen Write numbers or characters that are assigned to the 123 input area Middle of the screen straddling the imaginary dividing line between the left and right sides Write uppercase letters For a brief period of time after writing a character a quick tap on the screen is interpreted as a period character Wait ...

Page 66: ... the correct part of the input area or in the correct part of the screen if full screen writing is on 4 Write the characters exactly as shown in the tables that follow these steps Be sure to start each stroke at the heavy dot Continued Write numerals on the right side Write letters on the left side Write capital or uppercase letters in the middle Did You Know Graffiti 2 writing automatically capit...

Page 67: ...t the way you would write them if you were using a pen and paper Also you no longer have to use the punctuation shift stroke for common punctuation like periods commas or Just write these characters on the correct side of the input area and your handheld immediately recognizes them 5 Lift the stylus at the end of the stroke When you lift the stylus from the screen your handheld recognizes the stro...

Page 68: ...lowercase letters on LEFT side and capital letters across MIDDLE of input area Letter Stroke Letter Stroke Letter Stroke Letter Stroke A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Tip You can select alternate ways to write some Graffiti 2 characters Choose the method that s most natural for you ...

Page 69: ...Tungsten E2 Handheld 48 CHAPTER 4 Entering Information on Your Handheld Graffiti 2 numbers 0 Write numbers on RIGHT side of input area Number Stroke Number Stroke 0 1 2 3 4 5 6 7 8 9 ...

Page 70: ...g Information on Your Handheld Graffiti 2 punctuation marks 0 0 Write these marks on LEFT side of input area Mark Stroke Mark Stroke Period Ampersand Comma Carriage return Apostrophe At Space Quotation mark Question mark Tab Exclamation point ...

Page 71: ...te these marks on RIGHT side of input area Mark Stroke Mark Stroke Period Backslash Comma Slash Tilde ñ Left parenthesis Dash Right parenthesis Plus Equal sign Asterisk Tip Having trouble with the plus sign or asterisk Use the punctuation shift first and then make the character ...

Page 72: ...n the left side of the input area and then write the accent on the right side of the input area 0 Write these marks on RIGHT side of input area Accent Stroke Accent Stroke Acute á Dieresis ä Grave à Circumflex â Tilde ã Ring å Tip Get help writing any of the Graffiti 2 characters in most applications Open the Edit menu and select Graffiti 2 Help ...

Page 73: ...ngsten E2 Handheld 52 CHAPTER 4 Entering Information on Your Handheld Graffiti 2 gestures 0 Write gestures on LEFT side or across the middle of input area Gesture Stroke Gesture Stroke Cut Paste Copy Undo ...

Page 74: ...r special character shown in the table that follows this procedure You can write a symbol or special character anywhere in the input area 3 Enter another Punctuation Shift stroke to finish the character and to make it appear more quickly Once the Punctuation Shift indicator disappears you see the character Tip If you accidentally enter the Punctuation Shift stroke enter it again to cancel it or wa...

Page 75: ...Entering Information on Your Handheld Graffiti 2 symbols and special characters 0 Write symbols on EITHER side of input area Tip There may be a delay after you write the Graffiti 2 strokes before the symbol or special character appears ...

Page 76: ...tCut stroke followed by dts you automatically enter the current date and time You can also create your own ShortCuts 0 0 1 Write the ShortCut stroke This stroke appears at the insertion point 2 Write the ShortCut character from the table that follows this procedure You can write ShortCuts on the left side of the input area or across the middle The ShortCut stroke is replaced by the text the charac...

Page 77: ...ering Information on Your Handheld Graffiti 2 ShortCuts 0 Write ShortCuts on LEFT side or across MIDDLE of input area Entry ShortCut Entry ShortCut Date stamp ds Time stamp ts Date time stamp dts Meeting me Breakfast br Lunch lu Dinner di ...

Page 78: ...s on your handheld 0 1 Open an entry a Open an application b Select an entry or select New 2 Tap one of the following to open an onscreen keyboard ABC Opens the letter keyboard 123 Opens the number keyboard Continued Key Term Entry An item in an application such as a contact in Contacts or an appointment in Calendar Tip You can enter text whenever you see a blinking cursor on the screen Letter key...

Page 79: ...d 3 Tap the characters to enter text numbers and symbols and then select Done Done Tip When a keyboard is open you can tap abc 123 or Int l to open any of the other keyboards Backspace Return Tab Caps lock Caps shift Letter keyboard Number keyboard International keyboard ...

Page 80: ...heir name and primary contact info into the appointment you create in Calendar This feature is available in Calendar Memos Tasks and Expense 0 1 Open an entry a Open an application b Select an entry or select New In Expense only Select Details and then select Attendees 2 Add the contact from Phone Lookup a Tap where you want to enter the contact b Open the menus c Select Options and then select Ph...

Page 81: ...nd then select Add 3 OPTIONAL To add another contact repeat step 2 The name and phone number of the contact are automatically entered Tip You can also enter the first few letters of the contact s name and the open Phone Lookup The first contact name matching the letters you entered is highlighted Done ...

Page 82: ... select information that you want to edit or delete Selecting text Place the cursor before or after the text you want to select and drag the cursor over all the text you want to select Selecting a word Tap twice on a word to select it Selecting a line Tap three times anywhere in a line to select it This selects the final return character or space as well as any text Tip Drag the cursor up or down ...

Page 83: ...ant to copy 2 Copy the information a Open the menus b Select Edit and then select Copy 3 Tap where you want to paste the information 4 Select Edit and then select Paste Done Tip There are even faster ways to copy and paste information Use Graffiti 2 gestures Use the Graffiti 2 Command stroke and the menu shortcut for cut copy or paste X C P Select the text write the command stroke and then tap the...

Page 84: ... all or part of an entry with the Cut command 0 1 Select the information you want to delete 2 Delete the information a Open the menus b Select Edit and then select Cut Done Tip Delete information with Graffiti 2 writing Select the information and then draw a line from right to left in the input area ...

Page 85: ...d device Customizing Selecting alternate ways to write some Graffiti 2 characters Creating your own Graffiti 2 ShortCuts Common Questions Answers to frequently asked questions about entering information Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytungstene2 Support If you re having problems entering information or with anything...

Page 86: ...e other There s no need to enter information twice Benefits Quickly enter and update information on your computer and your handheld Install applications Protect your information Send photos and videos to your handheld from your desktop computer In this chapter Why synchronize information Synchronizing with your computer Synchronizing over a network Customizing your synchronization settings Using Q...

Page 87: ...licks you can use palmOne Quick Install to add files to certain applications on your handheld or to install additional software Protect your information Nothing is worse than losing important information When you synchronize information you create a backup copy If something happens to your handheld or your computer the information is not lost one tap restores it in both places Be sure to synchroni...

Page 88: ... Calendar Tasks and Memos is synchronized with information in Outlook Information in Expense Note Pad and Media is still synchronized with information in Palm Desktop software You can insert the CD at any time to choose synchronization with Outlook if you did not do so during the initial installation You can also set up the VersaMail application to synchronize with Outlook You can synchronize more...

Page 89: ... in the lower right corner of your screen If the icon is not there turn it on by clicking Start and then selecting Programs Navigate to the palmOne folder and select HotSync Manager On a Windows computer Palm Desktop software includes both palmOne Media which you can use to transfer photos and videos to your handheld and palmOne Quick Install which installs applications PRC or PDB for use on your ...

Page 90: ...nformation in Contacts Calendar Tasks Memos Note Pad Windows only Expense VersaMail Use Palm Desktop or Outlook Windows to enter information on your computer Synchronize to transfer the new or updated information on your computer to your handheld Applications PRC or PDB file Use Quick Install from within Palm Desktop Windows or drag the application to the Send To Handheld droplet icon on your desk...

Page 91: ... Palm Desktop Windows or drag the files to the Send To Handheld droplet icon on your desktop Mac Synchronize to transfer the files from your computer to your handheld Music MP3 files Use the RealPlayer desktop application Windows to transfer the files to the Music folder on your handheld s expansion card or drag the file to the Send To Handheld droplet icon on your desktop Mac and then synchronize...

Page 92: ... Handheld and Your Computer Synchronizing with your computer You can synchronize using a cable or your IR port Synchronizing with a cable 0 1 Connect the USB sync cable to the USB port on your computer and then insert the other end into your handheld Continued ...

Page 93: ...nector Done Tip If you need help with synchronizing see I can t synchronize my handheld with my computer Tip If any problems occurred during synchronization a message appears on your computer screen asking if you want to view the log View the HotSync log to see what applications were successfully synchronized and whether any problems occurred during synchronization Go to Applications on your handh...

Page 94: ... if you travel with an IR enabled laptop WINDOWS ONLY 0 1 Prepare your computer for IR synchronization a Click the HotSync Manager icon in the taskbar in the lower right corner of your screen b Make sure that Infrared is selected Continued Before You Begin Your computer must have an enabled IR port and driver or have an IR device attached to it Check your computer s documentation to see if it supp...

Page 95: ...inches of the IR port of your computer e Tap the HotSync icon on your handheld When synchronization is complete a message appears at the top of your handheld screen Be patient synchronization may take up to a few minutes Tip You can continue to use the sync cable even if your computer is set up for IR synchronization If you disconnect the cable after selecting Infrared on a Windows computer be sur...

Page 96: ...C ONLY 0 1 Prepare your computer for IR synchronization a Double click the HotSync Manager icon in the Palm folder b In the HotSync Controls tab select Enabled c Click the Connection Settings tab d Select the On check box next to IR port e Close the HotSync Software Setup window Continued ...

Page 97: ... few inches of the IR port of your computer e Tap the HotSync icon on your handheld When synchronization is complete a message appears at the top of your handheld screen Be patient synchronization may take up to a few minutes Did You Know You can continue to use the sync cable even if your computer is set up for IR synchronization Tip Mac To increase the speed of cable synchronization turn off the...

Page 98: ...can synchronize over a network Synchronizing by dialing in to a network 0 1 Prepare your computer for network synchronization a Turn on your computer b Click the HotSync Manager icon in the taskbar in the lower right corner of your screen and then select Network c Click the HotSync Manager icon again and then select Setup Continued Before You Begin The following setup must be done before you can s...

Page 99: ...k information on your handheld You must use the cable or the IR port for this synchronization Continued Tip Click TCP IP Settings to display the primary settings for your computer Check that these settings are correct on your handheld by selecting the HotSync icon on the Applications View and then selecting Primary PC Setup from the Options menu If the settings do not match restart your computer a...

Page 100: ...o Between Your Handheld and Your Computer 2 Prepare your handheld for network synchronization a Go to Applications and select HotSync b Open the menus c Select Options and then select Modem Sync Prefs d Select Network and then select OK Continued ...

Page 101: ... Tap the Service pick list and select the service you use to connect to your corporate network Check with your system administrator if you do not know which service to use c Select Done Continued Tip Use Network Preferences to set up a service if you have not done so already Check with your system administrator to obtain network service information ...

Page 102: ... Select OK 5 Tap the Modem HotSync icon to synchronize your handheld with your computer Done Did You Know Only applications that have a conduit are included in synchronization Other applications are not included even if they appear on the Conduit Setup screen with a checkmark next to their name Tip You can deselect applications forexample to include a smaller number of applications during synchron...

Page 103: ...ecting and the computer with which you want to synchronize your handheld Continued Before You Begin In addition to the general requirements for network synchronization you must meet the following requirements in order to synchronize by connecting with a computer on the network To connect using your handheld s IR port the computer to which you are connecting must be IR compatible The computer to wh...

Page 104: ...K d Tap the HotSync icon on your handheld to record your computer s network information on your handheld You must use the cable or the IR port for this synchronization Continued Tip Click TCP IP Settings to display the primary settings for your computer Check that these settings are correct on your handheld by selecting the HotSync icon on the Applications View and then selecting Primary PC Setup ...

Page 105: ...for network synchronization a Go to Applications and select HotSync b Open the menus c Select Options and then select LANSync Prefs d Select LANSync and then select OK 4 Synchronize over the network a On the HotSync screen select Local b Tap the HotSync icon to synchronize your handheld with your computer Done ...

Page 106: ...ing how much information to include in the synchronization troubleshooting log Mac only Choosing how application information is updated during synchronization Choosing how your computer responds to synch requests WINDOWS ONLY In order for your computer to respond when you initiate synchronization on your handheld HotSync Manager must be running You can choose whether HotSync Manager always runs au...

Page 107: ... turn HotSync Manager on each time you want your computer to respond to a synchronization request 3 Click OK Done Tip Use the default setting Always available if you re not sure which option you want Tip If you select Manual you must turn off HotSync Manager which is always on by default Click the HotSync Manager icon in the taskbar in the lower right corner of your screen and then click Exit To s...

Page 108: ... Handheld and Your Computer Setting synchronization options MAC ONLY 0 1 Open the synchronization options screen a Double click the HotSync Manager icon in the Palm folder b Click the HotSync Controls tab 2 Select the synchronization options you want Continued ...

Page 109: ...are at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer If this option is not selected you must open HotSync Manager and select the Enabled option before you can synchronize Show more detail in HotSync Log Includes more troubleshooting information in the log that is generated when you synchronize 3 Close the HotSync Software S...

Page 110: ...ager icon in the taskbar in the lower right corner of your screen b Select Custom c Select the appropriate username from the drop down list at the top of the screen d Select the application you want and then click Change Continued Key Term Conduit The synchronization software that transfers information between an application on your computer and the same application on your handheld Tip Windows Fo...

Page 111: ...d you will lose the changes you made on your handheld Handheld overwrites Desktop Information that has been changed on your handheld is updated on your computer during synchronization If information has been changed on your computer it will be replaced by the information from your handheld and you will lose the changes you made on your computer Do Nothing No synchronization occurs so any changes m...

Page 112: ...ies only the next time you synchronize Thereafter information is updated according to the default setting Synchronize the files 4 Click OK and then click Done Done 1 Select the application you want to customize a Double click the Palm Desktop icon in the Palm folder b From the HotSync menu select Conduit Settings c From the User pop up menu select the appropriate username d Select an application e...

Page 113: ...d you will lose the changes you made on your handheld Handheld overwrites Desktop Information that has been changed on your handheld is updated on your computer during synchronization If information has been changed on your computer it will be replaced by the information from your handheld and you will lose the changes you made on your computer Do Nothing No synchronization occurs so any changes m...

Page 114: ... option you select on an ongoing basis click Make Default If you do not check this box the option you select applies only the next time you synchronize Thereafter information is updated according to the default setting Synchronize the files 4 Click OK and then close the Conduit Settings window Done ...

Page 115: ...n 2 Copy the application a You can choose which handheld will receive the items by selecting the username in the User drop down box in the upper right corner b Drag and drop the application onto the Quick Install window Which window you choose determines whether the application is installed on your handheld or on an expansion card if present 3 Synchronize to install the file to your handheld Done ...

Page 116: ...ications or files onto the Send To Handheld droplet in the Palm folder b In the Send To Handheld dialog box select your username and click OK 2 Synchronize your computer with your handheld Done Tip In Mac OS X you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock Then simply drag photos and other files you want to transfer to your handheld o...

Page 117: ...indows only on your computer When you synchronize your handheld with your computer the information on your handheld is updated with the info you entered on your computer If you choose to synchronize your handheld with Microsoft Outlook Windows only info from Contacts Calendar Tasks and Memos on your handheld is synchronized with info in Outlook Other info on your handheld such as photos and notes ...

Page 118: ... to open the application 2 Do one of the following Click New in the lower left corner of the screen to create a new entry Click an existing entry and then click Edit in the lower left corner of the screen 3 Enter the information and then click OK 4 Synchronize your handheld with your computer Done Tip The Palm Desktop online Help has lots of info about how to use Palm Desktop software Open the Hel...

Page 119: ...TER 5 Moving Info Between Your Handheld and Your Computer MAC ONLY 0 1 Open an application a Double click the Palm Desktop icon in the Palm folder on your computer b Click the icon in the toolbar to open the application Continued ...

Page 120: ...mputer 2 Do one of the following Click New in the upper left corner of the screen to create a new entry Click an existing entry and then click Edit in the upper left corner of the screen 3 Enter the information and then click OK 4 Synchronize your handheld with your computer Done ...

Page 121: ...alendar archive DBA Contacts vCard VCF Contacts archive ABA Memos Memos archive MPA Text TXT Tasks Tasks archive TDA WINDOWS ONLY 0 1 Save the file on your computer in one of the accepted formats 2 Import the file into Palm Desktop software a Double click the Palm Desktop icon on your computer desktop b Click the icon in the launch bar for the application you want to import the information into Co...

Page 122: ...Handheld and Your Computer Cont d c Click File and then click Import d Follow the onscreen instructions to map the fields in your file to the fields in Palm Desktop software and import the file 3 Synchronize your handheld with your computer Done Imported fields ...

Page 123: ...introduction to this section 2 Import the file into Palm Desktop software a Double click the Palm Desktop icon in the Palm folder on your computer b Click the icon on the toolbar for the application into which you want to import information c Click File and then click Import d Follow the onscreen instructions to import the file 3 Synchronize your handheld with your computer Done ...

Page 124: ... CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun You can install these applications at any time WINDOWS ONLY 0 1 Insert the CD into your computer 2 On the Discover your device screen click Add software to your handheld 3 Follow the onscreen instructions to install the applications you want to install 4 Synchronize your handhel...

Page 125: ...ving Info Between Your Handheld and Your Computer MAC ONLY 0 1 Insert the CD into your computer 2 Double click the Essential Software folder 3 Install the applications you want to install 4 Synchronize your handheld with your computer Done ...

Page 126: ...pplications that are already on your handheld or expansion card in case you re interested in upgrading them 0 1 Open the Info dialog box a Go to Applications b Open the menus c Select Info on the App menu 2 View space info and version numbers a Select the Device pick list and select one of these options Device Get information about applications stored on your handheld Expansion card name Get infor...

Page 127: ...the following options and then select Done Version Displays the version numbers of all of your applications Size Shows how much space each application occupies The bar at the top shows the total space currently in use on your handheld or expansion card Records Shows the number of records in an application Done ...

Page 128: ...pplications from your handheld or from an expansion card You can remove only add on applications patches and extensions that you install You cannot remove the applications that are part of the operating system of your handheld 0 1 Go to Applications 2 Open the Delete dialog box a Open the menus b Select Delete from the App menu Continued NOTE Before You Begin Verify that the application extension ...

Page 129: ...een Your Handheld and Your Computer 3 Delete the application a Select the Delete From pick list and then select Handheld or an expansion card b Select the application that you want to remove and then select Delete c Select Yes and then select Done Done ...

Page 130: ... information manager like Microsoft Outlook you must leave Palm Desktop software installed on your computer This process removes only the application files The information in your Users folder remains untouched Mac computers do not provide an option for uninstalling Palm Desktop software You may have to modify these steps to correspond with the operating system on your computer 0 1 Open Add Remove...

Page 131: ...tion is available if you need it in the future You can restore individual entries or an entire archive file to the related application in your desktop software The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info about how to restore archived files Refer to these Help files for details 2 Remove Palm Desktop software a Click Change or Remove Programs b Select Palm De...

Page 132: ...ng using Bluetooth wireless technology on your handheld Common Questions Answers to frequently asked questions about synchronization Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re having problems with synchronization or with anything else on your handheld go to www palmOne com support ...

Page 133: ... dial phone numbers or send messages directly from a contact by using your handheld s built in Bluetooth wireless technology and a compatible mobile phone or by beaming You can even add photos of your loved ones directly to their contact information Benefits of Contacts Carry all your business and personal contact information in your hand Keep track of who s who Keep in touch In this chapter Addin...

Page 134: ...lect each field where you want to enter information and enter it Select the scroll arrows to view more fields Continued Did You Know If the first character you enter in the Last Name or Company field is an asterisk or another symbol that record always appears at the top of the Contacts list That s useful for an entry like If Found Call your phone number ...

Page 135: ...next field Address You can enter up to three addresses each containing five fields Addr City State Zip Code and Country You can designate an address as work W home H or other O By default the first address is designated as work 3 OPTIONAL Add a photo a Tap the Picture box b Select and add a photo from palmOne Media Continued Tip To learn how to transfer photos to your handheld see palmOne Media Ti...

Page 136: ...ring all the information you want select Done That s it Your handheld automatically saves the contact Make sure you have a current backup Synchronize often Tip If you want a reminder about a birthday check the Reminder box enter the number of days before the birthday that you want to see the reminder and then select OK Did You Know Birthdays you enter in Contacts appear as untimed events in Calend...

Page 137: ...reset location on the Contact Edit screen Done Tip Additional fields appear in a contact only if you enter info into them If you leave a field blank it does not appear the next time you open the Contact Edit screen Also additional fields apply only to the current contact you can duplicate contact information if you need to apply the same fields to multiple contacts Did You Know Each field type can...

Page 138: ...d select the new field type you want Available fields include phone number email address and instant messenger IM fields You must set up an instant messenger account with a service provider and download instant messaging software to use instant messaging on your handheld Done Tip Any changes you make to field types apply only to the current contact You can duplicate contact information if you need...

Page 139: ...tion you want such as spouse s or children s names favorite color or any other information The new field is defined in all contacts not just the current contact 0 1 Press the Contacts button 2 Define the custom fields a Select the contact you want and then select Edit b Open the menus c Select Options and then select Rename Custom Fields d Enter names for up to nine custom fields and then select O...

Page 140: ...nu and selecting Business Card You can then beam or send your business card to other handhelds To beam your business card quickly press and hold the Contacts application button for approximately two seconds 0 1 Press the Contacts button 2 Create a business card a Select the contact you want or create a new contact with your own contact information b Open the menus c Select Business Card on the Rec...

Page 141: ... button 2 Duplicate a contact a Select the contact you want and then select Edit b Open the menus c Select Record and then select Duplicate Contact Done Tip You can also duplicate a contact in the Contacts desktop application by highlighting a contact in the Contacts list and then selecting Edit Copy Create a new contact select the Note icon and then paste the info into a note Then cut and paste t...

Page 142: ...sily scroll to the contact you want 3 Select the contact to open it Done Tip You can also press Right on the 5 way navigator or select the Quick Look Up icon at the top of the screen to open the Quick Look Up line Press Up and Down to select the letter of the name you want in each box and press Right to move to the next box Did You Know The Phone Lookup feature lets you add contact information dir...

Page 143: ...e contact you want b Open the menus c Select Delete Contact on the Record menu 3 OPTIONAL Check the box to save an archive copy of the contact on your computer 4 Select OK Done Tip You never know when you re going to need to look up an old business associate If you save an archive copy of your deleted contacts you can refer to them later by importing them ...

Page 144: ... a Select the contact you want b Select Edit and then select Details 3 Specify the information displayed with a contact a Select the Show in List pick list and select the information that you want to appear in the Contacts list for this contact b Select OK Continued Did You Know If you select Work Home Fax Other Main Pager or Mobile from the pick list the first letter of your selection appears nex...

Page 145: ...hen select Preferences c Select the display options you want Remember last category Check the box if you want Contacts to display the last category shown when you return to it from another application If the box is unchecked Contacts opens to the All category List by Select whether to sort the Contacts list by last name and first name or by company and last name Done ...

Page 146: ...tly by selecting the appropriate entry phone number email address and so on from a contact s information screen Using Quick Connect If you have a compatible mobile phone sold separately that includes Bluetooth wireless technology you can use Quick Connect to dial a phone number address an email or a text message go to a website or send an instant message requires additional software sold separatel...

Page 147: ...connection you want For example select a phone number to dial the number on your mobile phone or select an email address to open the email application to a new message containing that address in the To field Done Tip You can also open Quick Connect from the Contact List view by highlighting the contact you want and then pressing right on the 5 way navigator Tip If you want to close the Quick Conne...

Page 148: ...nnect settings a Select the contact you want b Select the Quick Connect icon at the top of the screen to open the Quick Connect dialog box c Select Settings and enter the settings you want Number prefix Check the box and enter a prefix to add a prefix to all dialed phone numbers A prefix is not added to any number that begins with a character All other fields Select each pick list and select the a...

Page 149: ...n the menus b Select Options and then select Preferences c Select Enable Tap to Connect and then select OK Continued Before You Begin You must have a compatible mobile phone sold separately that includes Bluetooth wireless technology and you must complete all the prerequisites for the email and messaging applications To use Tap to Connect with your handheld s built in Bluetooth wireless technology...

Page 150: ...you want b Select the entry you want to use to connect For example to dial a phone number select the number you want to dial To address an email message select an email address c Select the entry to edit it if necessary For example you might need to add an area code or country code to a phone number Done Select to edit ...

Page 151: ...ng and hiding private contacts Printing contacts Changing between the list contact info and Contact Edit views Adding notes to a contact Adding a date and time stamp to a contact Organizing contacts into categories Sharing contacts WINDOWS ONLY To open Contacts on your computer double click the Palm Desktop icon on the Windows desktop and then click Contacts on the launch bar MAC ONLY To open Cont...

Page 152: ...databases spreadsheets and other organizer software Privacy Keeping contacts private by turning on security options Sharing Sending contacts to other Bluetooth devices by using Bluetooth wireless technology on your handheld VersaMail Sending contacts as attachments to email messages SMS Sending contacts as part of a text message Tips Tricks Make your handheld uniquely yours For great tips software...

Page 153: ...tings or block out a vacation by creating one event set to repeat at an interval you specify Color code your appointments by category and add notes with helpful information Benefits of Calendar Track current future and past appointments Stay on top of deadlines Set reminders for appointments Spot schedule conflicts In this chapter Scheduling events Color coding your schedule Setting an alarm Resch...

Page 154: ...elect the Day View icon 2 OPTIONAL If the appointment is not for today select the date of the appointment a Tap Go To b Select the year month and date Continued Key Term Event The name for an entry in the Calendar application including appointments birthdays reminders recurring meetings and so on Tip You can also scroll to a date by pressing Right or Left on the 5 way or by selecting the arrows at...

Page 155: ...ointment Make sure you have a current backup Synchronize often Did You Know You can color code your calendar to file events in categories Each category has its own color You can also mark events as private to hide them from prying eyes Did You Know If you are synchronizing with Outlook on your PC you can select a time zone when creating a new event Also if you created appointments in Outlook that ...

Page 156: ...ay want to enter holidays anniversaries and deadlines 0 1 Open Day View a Press Calendar b Select the Day View icon 2 Select the date of the event a Select Go To b Select the arrows to select the year c Select the month d Select the date Continued Did You Know If you need to reserve a date before you know the details of the appointment you can schedule an event without a start time Day View icon G...

Page 157: ...escription on the line that appears at the top of the screen A diamond appears in the time column to show that the event doesn t start at a specific time Done Tip You can change an event without a time to a scheduled appointment Select the event description select Details select the Time box and select the start and end times NOTE ...

Page 158: ...s like anniversaries and holidays 0 1 Press Calendar 2 Enter the event you want to repeat and then select the event description 3 Set the repeat interval a Select Details b Select the Repeat pick list and select how often the event repeats Daily until Every week Every other week Every month or Every year If you select Daily a dialog box appears for you to select the end date c Select OK Done Tip T...

Page 159: ...e for a trip to the gym every other day schedule a class that meets on the 1st Wednesday of each month or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November 0 1 Press Calendar 2 Enter the event you want to repeat and then select the event description 3 Open the Change Repeat dialog box a Select Details b Select the Rep...

Page 160: ...d select an end date if needed d If you selected Week in step c select the day of the week the event repeats If you selected Month in step c select Day to select the week within the month such as the 4th Thursday or select Date to select the same date within the month such as the 15th e Select OK Done Tip To enter holidays such as Labor Day or Thanksgiving select Month enter 12 on the Every line a...

Page 161: ...lect the Repeat pick list and select Daily until c Select the year month and date when the event ends d Select OK Done Did You Know You can reserve a specific block of time during the day or use events without times to flag a series of dates For example you can reserve vacation time from 6 23 6 30 using a repeating event without a time and then schedule a specific excursion from 9 00 to 3 00 on 6 ...

Page 162: ... such as a restaurant a conference room or your friend s house Enter a note such as dial in info for a conference call or directions to a location 0 1 Press Calendar 2 Enter the event and then select the event description 3 OPTIONAL Enter the location a Select Details b Select the Location field and enter a description of the location Continued ...

Page 163: ...CHAPTER 7 Managing Your Calendar 4 OPTIONAL Enter the note a Select Note b Enter the note text c Select Done 5 Select OK The location name and a note icon appear next to the event description in Agenda View and in Day View Done ...

Page 164: ... automatically adjusts on your schedule based on the primary location you have set on your handheld When you travel you can change the primary location on your handheld and the event automatically adjusts on your schedule to the correct time according to the time zone of the new primary location Only events that have a time zone setting adjust when you change the primary time zone on your handheld...

Page 165: ...your family appointments green your work appointments blue and your appointments with friends yellow 2 Set the time and the time zone a Enter the event b Set the time for the event as it is scheduled at the location where it occurs c Select the time zone pick list and select a city within the time zone where the event is located d Select OK Done Time zone pick list ...

Page 166: ...an assign each category a name and select which color you want to assign to it 0 1 Open Day View a Press Calendar b Select the Day View icon 2 Open the Edit Categories dialog box a From Day View select the event description b Select Details c Select the Category pick list and select Edit Categories Continued Day View icon Category marker ...

Page 167: ...e for the category a Select New or select a category and then select Edit b Enter or edit the category name c Select the color you want to give this category d Select OK and then select OK two more times The category name and its color coded marker appear on the category list Done ...

Page 168: ...scription and then select a category from the list In Agenda View and Day View the category marker next to the event is color coded In Week View and Month View the symbol for the event is color coded Did You Know In Day View and Month View you can set the Display Options to show the category list so that you can view all your events or just the events for a single color code Category marker Done ...

Page 169: ... hours or days before the event you want the alarm to sound and then select OK Done Tip You can customize your alarm settings in the Calendar Preferences dialog box Did You Know If you set your alarms in World Clock instead of Calendar you have different alarm sound choices Keep in mind that since World Clock alarms aren t tied to a specific event you won t see an event description when a World Cl...

Page 170: ...cription and edit it if necessary If you edit the description of a repeating event the new description appears in all instances of the event 3 Change the date and time a Select Details b Select the Time box and select the new start and end times c Select the Date box and select the new date d Select OK Continued Tip You can also use the Event Details dialog box to change the alarm location categor...

Page 171: ...vent s you want to apply the changes to Current Apply your changes to only the selected instance of the repeating event Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date All Apply your changes to the selected event and all past and future instances of the repeating event Done ...

Page 172: ...eting a specific event 0 1 Press Calendar 2 Go to the event you want to delete a From Day View select Go To b Select the year month and date of the event c Select the event description 3 Open the Delete Event dialog box a Open the menus b Select Delete Event on the Record menu Continued Tip You can also delete a specific event by selecting the event selecting Details and then selecting Delete Tip ...

Page 173: ...u re deleting a repeating event select one of the following to select the event s you want to delete Current Delete only the selected instance of the repeating event Future Delete the selected event and all instances of the repeating event that occur at a later date All Delete the selected event and all past and future instances of the repeating event Done ...

Page 174: ...l your old events 0 1 Press Calendar 2 Open the Purge dialog box a Open the menus b Select Purge on the Record menu 3 Select the events to purge a Select the Delete events older than pick list and select a time frame b Check the Save archive copy on PC box if you want to place a copy of the deleted events in an archive file on your computer the next time you synchronize c Select OK Done ...

Page 175: ... Tasks list that are overdue or due today If there s room on the screen Agenda View also shows your schedule for the next dates that have events scheduled on them 0 1 Press Calendar If Calendar is already open select the Agenda View icon instead Continued Tip Press the Calendar button repeatedly to cycle through the four different views Did You Know Agenda View shows how many unread messages you h...

Page 176: ...R 7 Managing Your Calendar 2 Do one of the following to view your schedule Select an appointment to go to it in Day View Select a task to go to it in Tasks Done Agenda View icon Location No time icon Overdue task icon Category marker ...

Page 177: ... your daily schedule one day at a time You can scroll between days in the current week or jump to any other date 0 1 Open Day View a Press Calendar b Select the Day View icon Continued Day View icon Repeat icon No time icon Alarm icon Day selector Note icon Event duration Birthday icon Category marker ...

Page 178: ...in the same week select the arrows to scroll to the previous or next week or select Go To to choose a specific date Select the Repeat icon the Alarm icon or Details to open the Details dialog box Select the Note icon to view the note text Select the Birthday icon to view the birthday entry Select the category marker to assign the event to a color code Done ...

Page 179: ...between weeks or select Go To to choose a week Select a date to go to that day in Day View Select an event to view the event description and location Select the scroll arrows to view events scheduled earlier or later in the day during the selected week Done Tip You can also press Right and Left on the 5 way to scroll to the next or previous week To go to Day View for a particular day press Center ...

Page 180: ...r monthly schedule Select the month selector to scroll to the previous or next month or select Go To to choose a specific month Select a date to go to that day in Day View Done Tip You can also press Right and Left on the 5 way to scroll to the next or previous month To go to Day View for a particular date press Center on the 5 way to insert a highlight press Right or Left to select a date and the...

Page 181: ...t the year selector to scroll to the previous or next year or select Go To to choose a specific year Select the scroll arrows to see months that don t fit on the screen Select a month to go to that month in Month View Done Tip You can also press Right and Left on the 5 way to scroll to the next or previous month To go to Day View for a particular date press Center on the 5 way to insert a highligh...

Page 182: ...s overlap You can spot events that overlap in Week View and in Day View Customizing your calendar Control the appearance of your Calendar screens Select display options for the Agenda View Day View and Month View The options you select for each view apply only to that view You can also choose alarm and start and end time settings Overlapping events ...

Page 183: ...zing display options for your calendar 0 1 Press Calendar 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Select the Default View pick list and select the view you want to see when you open Calendar Continued ...

Page 184: ... By default the Category pick list doesn t appear Show Time Bars Display the bars that show the duration of an event and event conflicts Compress Day View Avoid scrolling and display only the time period with scheduled events Show Category Column Display the category marker between the time and description The color of the category marker indicates which category the event is filed under Continued...

Page 185: ...ow Category List Display the category pick list By default the Category pick list doesn t appear Timed Events Show events that are scheduled for a specific time Untimed Events Show events that are scheduled for a specific date but not a specific time Daily Repeating Events Show events that repeat every day 7 Select OK Done ...

Page 186: ...dialog box a Open the menus b Select Options and then select Preferences 3 Select the start and end times of your typical day This time frame appears in your Day View and Week View Continued Tip You can view and schedule events in time slots that are before or after the start or end time You just need to scroll to those time slots ...

Page 187: ...ght of the date of the event The Alarm Preset settings appear as defaults for each new event but you can change these settings in the Details dialog box for individual events If you don t want to use alarms for most of your events don t check this box Alarm Sound Select the sound the alarm makes when it goes off Remind Me Select how many times the alarm sounds after the first time it goes off Once...

Page 188: ...te and hiding them Printing your schedule Working with Day View Week View Month View and Year View WINDOWS ONLY To open Calendar on your computer double click the Palm Desktop icon on the Windows desktop and then click Calendar on the launch bar MAC ONLY To open Calendar on your computer double click the Palm Desktop icon in the Palm folder and then click Date Book IMPORTANT Tip Windows If you cho...

Page 189: ...are and Outlook VersaMail Sending events as attachments to email messages Privacy Keeping events private by turning on security options Categories Editing and deleting categories Viewing events by category Common Questions Answers to frequently asked questions about Calendar Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2...

Page 190: ...rosoft Word and Excel files directly on your handheld You can keep updated copies of the files on both your handheld and your computer so that you can work on them in the most convenient location any time Benefits Manage Word Excel and PowerPoint files on your handheld Improve productivity by taking important docs spreadsheets and presentations with you on the go In this chapter Creating and manag...

Page 191: ... DOC XLS or PPT Create or edit a Word document or Excel spreadsheet on your handheld and save it in their native format Create or edit a PowerPoint compatible presentation that is optimized for viewing on your handheld Open Office files received as attachments to incoming email messages and attach files to outgoing messages Tip The Documents application has a companion application on your computer...

Page 192: ...re You Begin You must install Documents To Go on your computer and handheld from the Tungsten E2 software installation CD Insert the CD and follow the onscreen instructions for installing extra software Tip When you are working on a file save it to your handheld or your expansion card by selecting Menu selecting Save As from the File menu and then selecting the location where you want to save the ...

Page 193: ...aMail Sending and receiving Office files as attachments to email messages Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re having problems with Documents click the Documents To Go icon on your computer and then click Help or go to www dataviz com ...

Page 194: ...still photos and videos You can keep your favorite photos right on your handheld select photos as the background for your Favorites and Applications views and Agenda View in Calendar even add a photo to a Contacts entry Benefits Never be far from your favorite people or places Simplify photo and video organization Store multiple videos and photos In this chapter Supported file types Viewing media ...

Page 195: ...n synchronize to send the video to your handheld On a Mac computer drag the video to the Send To Handheld droplet and then synchronize The video is converted to a format your handheld can play and is optimized for viewing on the handheld Note that due to numerous video formats available for both Windows and Mac computers not all formats can be converted to a format that s viewable on your handheld...

Page 196: ...after another You can easily see a full screen view of a photo or play a video by selecting the photo or video from the Thumbnail or List View You can also rotate the orientation of the photo zoom in to view a magnified portion of a photo and view or edit detailed information about a photo or video Viewing a photo or video in the Thumbnail View 0 1 Go to Favorites and select Photos Videos 2 Select...

Page 197: ...omatically starts playing when you select it Continued Tip Can t remember what album your photo or video is in Select All Tip Quickly switch between thumbnails of photos on your handheld and photos on an expansion card by selecting the icons in the upper right corner of the screen The icons appear only if there is an expansion card inserted into the expansion slot Select a photo or video to view I...

Page 198: ...ns appear for rotating or sending the photo 6 Press Center or tap anywhere in the photo or video to return to the Thumbnail View screen Done Did You Know When a photo is zoomed out the size of the photo appears above the Rotate and Send icons You can also select Done in the zoomed out view to return to the Thumbnail or List View Rotate Send ...

Page 199: ...avorites and select Photos Videos 2 Select the pick list in the upper right corner and select the location on your handheld or an expansion card of the photo or video you want to view 3 If the List View is not displayed select List in the lower left corner of the screen Continued Icons List Select a photo or video ...

Page 200: ...For photos press Up or Down on the 5 way to zoom in or out If you zoom out icons appear for rotating or sending the photo 6 Press Center or tap anywhere in the photo or video to return to the List View screen Done Tip If a photo is larger than your handheld s screen either because of its original size or because you have zoomed in tap and drag with the stylus to view different parts of the photo R...

Page 201: ...your handheld or an expansion card of the photos or videos you want to view 3 In the Thumbnail or List View select Slide Show 4 Press Center or tap a photo or video to stop the slide show and return to the Thumbnail or List View Done Tip You can set how long a photo is displayed in slide show mode before the next item appears by opening the Options menu selecting Options selecting Preferences and ...

Page 202: ...View b Open the menus c Select Rotate Picture from the Media menu d Select the rotation you want 4 Tap anywhere in the photo to return to the Thumbnail or List View Done Tip You can also rotate a photo by pressing Down on the 5 way to zoom the photo out and then selecting Rotate at the bottom of the screen Tip If you receive a message that the photo is too large to rotate on your handheld synchron...

Page 203: ... menu c In addition to viewing photo or video details you can do the following Change name Select the photo or video name and enter a new name Move to different album Select the Album pick list and select a new album location for the photo or video Add notes Select the Notes field and enter a note for the photo or video 5 When finished viewing details select Done Done Tip You can also view details...

Page 204: ...Photos Videos 2 Open the Manage Albums screen a Open the menus b Select Album and then select Manage Albums Continued Tip If a photo is stored on your handheld you can add it only to an album located on the handheld Likewise if a photo is stored on an expansion card you can add it only to an album that is on the same card Use the copy feature to move a photo from your handheld to a card and vice v...

Page 205: ...add or remove photos or videos from an existing album From the Thumbnail or List View select the album you want from the pick list in the upper right corner and then select Manage Albums Select a photo or video without a plus sign to add it to the album select a photo or video with a plus sign to remove it from the album 5 Select Done Done Tip Drag the stylus across multiple photos and or videos t...

Page 206: ...s 2 Move a photo or video within an album a Select the pick list in the upper right corner and select the album containing the photo or video you want to move b Use the stylus to drag the photo or video you want to its new position Continued Tip Move photos within albums to easily put the slide show of your child s birthday party in the sequence you want ...

Page 207: ...n the upper right corner and select the album containing the photo or video you want to move b Open the menus c Select Edit Details from the Media menu and then select the photo or video you want to move d Select the Album pick list and then select the new album for the photo e Select Done Done Select to move photo or video ...

Page 208: ...lect Sort by Date again to list items from most recent to earliest date Sort by Name Lists photos and videos by name in ascending A Z order Select Sort by Name again to list items by name in descending Z A order Sort by Size Lists photos and videos from smallest to largest file size Select Sort by Size again to list items from largest to smallest file size Sort manually Lets you tap a photo or vid...

Page 209: ...n to open a text field in a new location Color button Select a drawing color e Select Done Continued Did You Know You can create multicolored art Select a color and draw on a photo and then select a different color and draw some more Each drawing keeps its original color Tip Select the drawing tool button to change line size Select the text tool button to change font size Tip Use the eraser select...

Page 210: ... original photo with no drawing the original photo is lost Save as New Picture Saves both the photo with drawing and the original photo with no drawing You can enter a name for the new photo You can also select the pick list to save the updated photo to a different album Don t Save Changes Saves only the original photo with no drawing Cancel Returns to Draw on Photo screen Done ...

Page 211: ...r right corner and select the album containing the photo or video you want b Select the photo or video 3 Copy the photo a Open the menus b Select Copy to Card for photos or videos on your handheld or Copy to Handheld for photos or videos on an expansion card from the Media menu Done Tip Copy an entire album by opening the Album menu selecting Album and then selecting Copy Album to Card or Copy Alb...

Page 212: ...taining the photo or video you want b Select the photo or video 3 Delete the photo or video a Open the menus b Select Delete from the Media menu and then select Delete again Done Tip Delete an entire album by opening the Album menu and selecting Album Details Select the album you want and then select Delete on the Album Details screen Tip You can also delete a photo or video from the Media Details...

Page 213: ... photo or video to an email message Beam a photo or video to other Palm Powered devices Copy a photo or video from your handheld to your desktop computer or from computer to handheld by synchronizing Sending a large number of photos or videos using Bluetooth technology or beaming can take a long time Did You Know You can also easily send photos and videos from the palmOne Media desktop application...

Page 214: ... Editor to view crop rotate or enhance a photo Using Video Editor to create or trim a video clip Editing photo and video details and titles Adding notes to a photo or video Printing photos Rotating videos larger than 320 pixels wide Switching between the Thumbnail List and Details views Creating slide shows of photos and videos Sorting photos and videos Organizing your photos and videos into album...

Page 215: ... other Bluetooth wireless devices using the Bluetooth technology on your handheld VersaMail Sending photos and videos as attachments to email messages Common Questions Answers to frequently asked questions about palmOne Media Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re having problems with palmOne Me...

Page 216: ... built in speaker or stereo headphones sold separately You need to purchase an SD or MultiMediaCard expansion card to save your music files and play them on your handheld Benefits Listen to songs in the popular MP3 format No separate MP3 CD or mini disc player required Carry tiny expansion cards instead of CDs Be your own DJ In this chapter Transferring MP3 files to an expansion card Transferring ...

Page 217: ... your handheld and your computer to the USB sync cable b Go to Favorites and then select RealPlayer c Insert an expansion card into your handheld Do not press the sync button on your cable Continued Before You Begin Windows only Install RealPlayer on your computer Insert the Tungsten E2 software installation CD and follow the onscreen instructions for installing extra software You must install thi...

Page 218: ...PTER 10 Listening to Music 2 Prepare RealPlayer on your computer a Open the RealPlayer application b Make sure palmOne Handheld Card is selected from the Current Burner Device drop down list Continued Select palmOne Handheld Card ...

Page 219: ...ist c Drag the song files you want from the My Library window on the left into the palmOne Handheld Card window on the right Continued Tip For tips on using RealPlayer on your computer go to the Help menu in RealPlayer or visit www real com Tip You can also use a card reader accessory sold separately to transfer MP3 files from your computer to your expansion card Create an SD_Audio folder on the c...

Page 220: ...cted light appears in the lower left corner of RealPlayer on your computer b Click Start Transfer When the transfer is complete the tracks you selected should say On Device The files are transferred to the RN_Audio folder on your handheld s expansion card Do not press the sync button on your cable RealPlayer is transferring the files so there s no need to do anything Done IMPORTANT ...

Page 221: ...our username and click OK 3 Synchronize your handheld with your computer Be patient transferring music to an expansion card can take several minutes Done Tip You can also use a card reader accessory sold separately to transfer MP3 files from your computer to your expansion card Create an SD_Audio folder on the card and store your MP3 files in this folder Tip In Mac OS X you can make the Send To Ha...

Page 222: ...nes included with Mac OS X to transfer music from a CD to your computer Then use the Send To Handheld droplet to transfer files to your expansion card Music files should be imported in MP3 format WINDOWS ONLY 0 1 Access the music CD from RealPlayer on your computer a Double click the RealPlayer icon on your computer desktop b Insert the CD into your computer s CD drive c If the track listing does ...

Page 223: ...s Continued Tip If you want to select only a few songs click Deselect All and then check the box next to the songs you want to select Tip If you want to download songs from the Real Music Store U S only additional fees may apply you need to download and install a special version of RealPlayer that is compatible with Real Music Store files Go to www real com for information Save Tracks ...

Page 224: ...ble 4 Select the songs you want to transfer a In RealPlayer on your computer click Burn Transfer b If necessary select palmOne Handheld from the Current Burn Transfer Device drop down list c Drag the song files you want from the My Library window on the left into the palmOne Handheld window on the right Continued Tip For tips on using RealPlayer on your computer go to the Help menu in RealPlayer o...

Page 225: ...r b Click Start Transfer When the transfer is complete the tracks you selected should say On Device The files are transferred to the RN_Audio folder on your handheld s expansion card Do not press the sync button on your cable RealPlayer is transferring the files so there s no need to do anything Done Tip On your handheld tap Songs to view a list of the songs available for you to play The songs you...

Page 226: ...r turn off your handheld NOTE Tip If RealPlayer reaches the period of inactivity you set before you exit the application the screen turns off and the music continues playing To set the period of inactivity open the Options menu and select Preferences Select an option from the Auto powersave after pick list and then select OK If you exit RealPlayer it turns off when it reaches the period of inactiv...

Page 227: ... of playlists with your favorite songs Creating a playlist 0 1 On your handheld go to Favorites and then select RealPlayer 2 Open the Edit Playlist screen a Tap Playlists b Select New 3 Enter a name for the playlist Continued Tip For tips on using RealPlayer open the Options menu and select Help ...

Page 228: ...gs in the order you want to hear them a Select a song you want to move b Tap the up or down arrow to move the song up or down one slot c Repeat this process until the songs are in the right order d Select Done 6 Select Done and then select Done again Done Tip To quickly select all the songs in the list select Select All To quickly deselect all the songs select Select None Up arrow Down arrow ...

Page 229: ...go to Favorites and then select RealPlayer 2 Select a song from a playlist a Tap Playlists b Select the playlist you want to play c Select the first song you want to play Your handheld plays the songs in the playlist beginning with the song you selected After it plays the last song in the list it stops Done ...

Page 230: ...HAPTER 10 Listening to Music Editing a playlist 0 1 On your handheld go to Favorites and then select RealPlayer 2 Open the playlist you want to edit a Tap Playlists b Select the playlist you want to edit c Select Edit Continued ...

Page 231: ...lowing Delete a song Select a song and tap Remove to delete the song from the playlist Add a song Tap Add check a song s box and then tap Done Move a song Select a song and select the up or down arrow to move the song up or down one slot 4 Select Done and then select Done two more times Done ...

Page 232: ...laylist 0 1 On your handheld go to Favorites and then select RealPlayer 2 Open the playlist you want to delete a Tap Playlists b Select the playlist you want to delete 3 Delete the list a Select Delete List b Select Yes in the confirmation dialog box c Select Done Done ...

Page 233: ...Select a song to play and view To play and view the current song tap Play To play and view a different song tap Songs and select a song from the list 3 Open the Song Details dialog box a Select the information icon on the song screen b After you finish viewing the info select Done Done Information icon Did You Know You can also view song details by opening the Music menu and selecting Song Details...

Page 234: ...he online Help in RealPlayer to learn how to use RealPlayer on your computer The online Help includes info about the following topics Learning about the parts of the RealPlayer window Finding media Playing media Saving and burning media RealPlayer premium services Preferences Troubleshooting To open RealPlayer on your computer double click the RealPlayer icon on the Windows desktop ...

Page 235: ...stalling the RealPlayer software on your computer Synchronizing Synchronizing your handheld with your computer Using the Send To Handheld droplet Common Questions Answers to frequently asked questions about RealPlayer Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re having problems with Real Mobile Player...

Page 236: ...people usually say I make lists The Tasks application on your handheld is the perfect place to make a list of the things you need to do Benefits of Tasks Set priorities Track deadlines Stay focused In this chapter Creating a task Organizing your tasks Marking a task as complete Deleting tasks Customizing your Tasks list Working with Tasks on your computer Related topics ...

Page 237: ...to select a date from the calendar That s it Your handheld automatically saves the task Make sure you have a current backup Synchronize often Tip If no task is currently selected you can create a new task by writing Graffiti 2 characters in the input area Tip Add a note to a task Select the Note button enter the note text and then select Done Did You Know You can organize your tasks by filing them...

Page 238: ...ign an alarm to b Select Details c Select the Alarm box Continued Before You Begin Create a task and assign it a due date A task must have a due date before you can set an alarm Tip You can customize the alarm sound for your tasks in the Tasks Preferences dialog box Did You Know When you set an alarm a little alarm clock appears to the right of the task description ...

Page 239: ...nts 0 3 Set the alarm a Check the Alarm box b Enter how many days before the due date you want the alarm to sound c Select the time columns to set the time the alarm sounds d Select OK and then select OK again Done 1 Press the Tasks button 2 Enter the task you want to repeat and assign it a due date Continued Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in Nov...

Page 240: ... a Select the task description and then select Details b Select the Repeat pick list and select how often the task repeats Daily until Every week Every other week Every month or Every year If you select Daily a dialog box appears for you to select the end date c Select OK Done NOTE ...

Page 241: ... own repeat intervals For example enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days or changing your smoke detector battery every six months 0 1 Press the Tasks button 2 Enter the task you want to repeat and assign it a due date 3 Open the Change Repeat dialog box a Select Details b Select the Repeat pick list and select Other Continued ...

Page 242: ...he frequency at which the task repeats d Select the End on pick list and select an end date if needed e If you selected Fixed Schedule in step b and Week in step a select the day of the week the task repeats If you selected Fixed Schedule in step b and Month in step a select Day to select the week within the month such as the 4th Thursday or select Date to select the same date within the month suc...

Page 243: ...the upper right corner of the screen to select Due Today Last 7 Days Next 7 Days or Past Due Category Displays tasks that are assigned to the selected category Select the pick list in the upper right corner to select a different category Done Did You Know Overdue tasks have an exclamation point next to the due date Tip Your Tasks Preferences settings control which tasks appear in the Tasks list su...

Page 244: ...sks differently Palm Desktop software checks off all overdue instances of the task and Microsoft Outlook checks off only the oldest instance of the task 1 Press the Tasks button 2 Check the box on the left side of the task Done Tip You can set Tasks Preferences to record the date that you finish your tasks and you can show or hide finished tasks To change these settings open the Options menu and s...

Page 245: ...fic task 0 1 Press the Tasks button 2 Select the task you want to delete 3 Open the Delete Task dialog box a Open the menus b Select Delete Task on the Record menu 4 OPTIONAL Check the box to save an archive copy of the task on your computer 5 Select OK Done Tip You can also delete a specific task by selecting the task selecting Details and then selecting Delete Tip If you save an archive copy of ...

Page 246: ... dialog box a Open the menus b Select Purge on the Record menu 3 OPTIONAL Check the box to save an archive copy of your completed tasks on your computer 4 Select OK Done Tip Many people find it useful to refer to old tasks for tax purposes If you save an archive copy of your deleted tasks you can refer to them later by importing them ...

Page 247: ...t and how they are sorted These settings also affect tasks in Calendar s Agenda View You can also choose the alarm sound for your tasks 0 1 Press the Tasks button 2 Open the Preferences dialog box a Open the menus b Select Options and then select Preferences Continued Did You Know Calendar s Agenda View also displays your tasks ...

Page 248: ... until you purge them Record Completion Date Replace the due date you assign to a task with the date you really complete and check off the task If you don t assign a due date to a task the completion date still records when you complete the task Show Due Dates Display each task s due date in the list if you assigned one and display an exclamation point next to each task that is overdue Show Priori...

Page 249: ...ks Marking tasks as private Showing masking and hiding private tasks Assigning tasks to categories Printing your task list Selecting how to view tasks Sorting tasks by due date priority level or categories WINDOWS ONLY To open Tasks on your computer double click the Palm Desktop icon on the Windows desktop and then click Tasks on the launch bar MAC ONLY To open Tasks on your computer double click ...

Page 250: ...h wireless technology on your handheld Synchronizing with Palm Desktop software and Outlook Privacy Keeping tasks private by turning on security options Categories Organizing tasks by type Common Questions Answers to frequently asked questions about Tasks Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re h...

Page 251: ...one of these categories From meeting notes to recipes and favorite quotations Memos provides a quick and easy way to enter store and share your important information Benefits of Memos Store essential but hard to remember information Send memos to colleagues wirelessly Synchronize your information to back it up on your computer In this chapter Creating a memo Viewing and editing a memo Moving memos...

Page 252: ...draw the Graffiti 2 writing Return stroke to move to a new line in the memo c Select Done That s it Your handheld automatically saves the memo Make sure you have a current backup Synchronize often Tip In the Memos list you can also just start writing to create a new memo The first letter is automatically capitalized Tip Use Phone Lookup to quickly add a name and phone number to a memo Done ...

Page 253: ...e Tip The Memos list shows the first line of each memo so make sure that first line is something you will recognize Did You Know You can connect your handheld to a portable keyboard and type your memos on the go without carrying around a heavy laptop You can purchase a variety of portable keyboards Visit www palmOne com mytunstene2 and click the Accessories link Tip You can change the size of the ...

Page 254: ... the stylus across the screen A black dotted line appears to represent the memo you are moving c When the line is in the location you want for your memo lift the stylus Done Did You Know If you use Palm Desktop software for synchronizing you can send a memo to your computer by synchronizing and then open the memo on your computer in an application such as Microsoft Word for further editing formatt...

Page 255: ...log box a Locate the memo you want b Open the menus c Select Delete Memo on the Record menu 3 OPTIONAL Check the box to save an archive copy of the memo on your computer 4 Select OK Done Tip Need to retrieve that holiday recipe you stored If you save an archive copy of your deleted memos you can refer to them later by importing them ...

Page 256: ...me stamp to a memo Organizing memos into categories Sorting memos Sharing memos WINDOWS ONLY To open Memos on your computer double click the Palm Desktop icon on the Windows desktop and then click Memos on the launch bar MAC ONLY To open Memos on your computer launch Palm Desktop software from the Palm folder and then select Memos Tip Windows If you chose to synchronize with Microsoft Outlook chec...

Page 257: ...Sharing Beaming memos to other Palm Powered devices Sending memos to other Bluetooth devices using the Bluetooth wireless technology on your handheld Synchronizing with Palm Desktop software and Outlook VersaMail Sending memos as attachments to email messages SMS Sending memos as part of a text message Common Questions Answers to frequently asked questions about Memos Tips Tricks Make your handhel...

Page 258: ...such as drawing a quick sketch Note Pad gives you a place to draw freehand and take notes in your personal handwriting which is even faster and more flexible than creating a memo on your handheld Benefits of Note Pad Capture information in the moment A picture is worth a thousand words See reminders when you set alarms Send notes to colleagues wirelessly In this chapter Creating a note Viewing and...

Page 259: ...n selecting a category 4 Select Done That s it Your handheld automatically saves the note Make sure you have a current backup Synchronize often Before You Begin Make sure full screen writing is turned off You cannot create or edit notes in Note Pad when full screen writing is on Tip Select the pen selector to change the pen width or to select the eraser To clear the screen completely select the no...

Page 260: ...e Select Colors dialog box a Select Done to display the Note Pad list b Open the menus c Select Options and then select Preferences d Select Color 3 Select the pen and paper colors a Select Pen and then select the ink color you want to use b Select Paper and then select the background color you want to use c Select OK and then select OK again Done ...

Page 261: ... set an alarm for that note 0 1 Press the Note Pad button 2 Open the note a Select Done to display the Note Pad list b Select the note you want to set an alarm for Continued Tip Change the alarm sound by opening the Options menu selecting Preferences and then selecting a sound from the Alarm Sound pick list ...

Page 262: ...ons and then select Alarm c Select the Date box and then select the year month and date you want the alarm to sound d Select the time you want the alarm to sound e Select OK Done Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title ...

Page 263: ...splay the Note Pad list b Select the note you want to view or edit 3 Read or edit the note and then select Done Done Tip Sort the Note Pad list alphabetically by date or manually Open the Options menu select Preferences and then select the Sort by pick list If you sort manually you can rearrange the list by dragging notes to another position in the list ...

Page 264: ...ay the Note Pad list b Select the note you want to delete 3 Select Delete and then select OK to confirm deletion Done Tip You can also delete a note by opening the Record menu and selecting Delete Note Tip Want to get rid of those deletion confirmation messages Open the Options menu select Preferences and then uncheck the Confirm note delete box ...

Page 265: ...ng topics Learning about the parts of the Note Pad window Viewing copying and deleting notes Editing note details and titles Setting an alarm for a note Marking notes as private Showing masking and hiding private notes Printing notes Changing between the List and Preview views Sorting notes Sharing notes WINDOWS ONLY To open Note Pad on your computer double click the Palm Desktop icon on the Windo...

Page 266: ...logy on your handheld VersaMail Sending notes as attachments to email messages Privacy Keeping notes private by turning on security options Categories Creating categories so you can organize notes Common Questions Answers to frequently asked questions about Note Pad Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support ...

Page 267: ... you easily set up wireless connections to a number of devices so you can enjoy the convenience of cable free connectivity Benefits of your handheld s Bluetooth wireless technology Connect to your Bluetooth phone to send text or email messages or to access the web Reduce cable clutter by synchronizing wirelessly Connect to other devices to share files wirelessly In this chapter What can I do with ...

Page 268: ...lt in Bluetooth wireless technology to set up connections to devices within approximately 30 feet of your handheld What types of connections can I make With Bluetooth wireless technology you can make connections using the following types of devices To browse the Internet or access your email account link through your desktop computer s network connection or establish a connection to a Bluetooth LA...

Page 269: ...s off you cannot access the Discoverable setting Bluetooth On and Discoverable No When your handheld and Bluetooth are on and the Discoverable setting is set to No you can receive connections only from devices with which you have previously formed a trusted pair This is similar to locking your door with a dead bolt and disabling the doorbell but any friends who already have the key can enter By de...

Page 270: ...at other Bluetooth devices see when they connect to your handheld By default it is the username you use during synchronization but you can change it c Select the Discoverable pick list and select Yes or No Done Key Term Discoverable Setting that allows other devices to find and connect with your handheld using Bluetooth wireless technology If your handheld is not discoverable other devices cannot ...

Page 271: ...d select Bluetooth 2 Open the Phone Setup dialog box a Select Setup Devices b Select Phone Setup c Select Phone Connection d Select Next Continued Before You Begin If you have an IR phone you must download the Phone Link application from the web Go to http www palmOne com us support downloads phonelink html to download the software Key Term Trusted pair Two devices for example your handheld and yo...

Page 272: ...luetooth phones within range If your phone is not listed on the discovery results check whether your phone is discoverable using Bluetooth wireless technology Select Find More to search again c Select the phone you want select OK and then select Next Not all features are available if your specific phone model is not in the pick list Continued Tip If you receive a message that your phone is not rea...

Page 273: ... must enter the same passkey on your handheld and your mobile phone in order to connect to your phone b Select OK 5 Select Done to finish phone connection setup Continued Key Term Passkey Like a password the passkey is a security measure Connections can happen only between your handheld and a device that has the same passkey For example to connect to your mobile phone you need to enter the same pa...

Page 274: ... phone connection only to dial phone numbers from your handheld or send text messages You have finished setup 7 Begin network setup a If you select Yes go to step 8 b If you select No go to step 9 c Select Next Continued Key Term GPRS Acronym for General Packet Radio Service a method of sending information wirelessly at high speeds Select Yes in step 6 only if you have a GPRS account for your mobi...

Page 275: ...ter the phone number you use to dial in to your ISP and the username for your dial up account c Select the Password box enter your account password and select OK This is the password you use to access your dial up account d Select Next and then select Done You now have set up your phone connection to browse the web and send and receive email messages Tip Contact your ISP for example AOL or Earthli...

Page 276: ...email or browse the web wirelessly using this connection Bluetooth functionality must be turned on if you want to use wireless features You must also set up an email account on your handheld before you can send or receive email messages 0 1 Open the email application or the web browser 2 Verify Bluetooth status a Go to Favorites and select Bluetooth b Make sure On is selected Continued NOTE ...

Page 277: ... configured is listed b Select Connect You are now ready to send and receive email messages or to browse the web Key Term Service Way of connecting to a mobile phone to send information wirelessly for example through a high speed GPRS carrier or a dial up account with an Internet service provider ISP Tip When you enter a URL in the web browser or select Get and Send in the VersaMail application a ...

Page 278: ... and select Bluetooth 2 Open the PC Setup dialog box a Select Setup Devices b Select PC Setup c Select Bluetooth HotSync d Select Next Continued Tip After the first time you set up a connection and wirelessly synchronize with a computer you can synchronize with that computer at any time by choosing its device name from the Service pick list and tapping Connect ...

Page 279: ...een instructions for steps 1 3 selecting Next after each step b Select Launch HotSync Manager in step 4 c Select HotSync to synchronize your handheld with your computer Now you can easily synchronize your handheld with your computer wirelessly Tip To open HotSync Manager on your computer in the onscreen instructions see step 4 in this procedure click the HotSync Manager icon on the taskbar in the ...

Page 280: ...ct Prefs 2 Open the Edit Connection screen a From the Communications Preferences list select Connection b Select New 3 Set up the connection to your computer a Enter a name for the connection such as BT to Mac b Select the Connect to pick list and select PC c Select the Via pick list and select Bluetooth Continued ...

Page 281: ...f prompted enter a passkey a Enter a passkey number This can be any number you choose it does not have to be for example a password you use to access a network or an email account You must enter the same passkey on your handheld and your computer in order to wirelessly synchronize with your computer b Select OK Continued Tip Just as it is safer to use different personal identification numbers PINs...

Page 282: ...s 6 Synchronize your handheld with your computer a Go to Applications and select HotSync b Make sure that Local is selected and select the connection you created in step 3 from the pick list c Select HotSync Now you can easily synchronize with your computer wirelessly Done ...

Page 283: ...t Next 3 Select a LAN and select OK The Discovery icon appears to indicate that the discovery process is active If the LAN did not show up on the discovery results select Find More to search again Continued Before You Begin You must get the passkey username and password for the LAN from the system administrator Key Term LAN Acronym for local area network LAN refers to a local network that connects...

Page 284: ...oth Wireless Connections 4 Create a trusted connection a Select Yes to add the LAN as a trusted device b Select Next c Enter the passkey number for the LAN and select OK 5 Enter the username and password for the LAN and select Next 6 Select Done Done ...

Page 285: ...Bluetooth 2 Begin the discovery process a Select Setup Devices b Select Trusted Devices c Select Add Device d Select Trusted Devices to begin the discovery process The Discovery icon appears to indicate that the discovery process is active 3 Select the device you want to add as a trusted device and then select OK If the device you want to add does not appear on the discovery results list select Fi...

Page 286: ...t use the same passkey on both the device and your handheld Many phones also require you to put the phone into a mode where it can accept a key exchange for bonding in a trusted pair See the documentation included with your phone for information 5 Select Done Done Tip You can delete a trusted device or view the details about a trusted device such as the device address and your most recent connecti...

Page 287: ...es place By default the device name cache is enabled which means the names of devices that are found are stored in cache The next time the device is discovered the name appears very quickly 0 1 Go to Favorites and select Bluetooth 2 Open the menus 3 Select Options and then select Disable device name cache The selection on the Options menu toggles to Enable device name cache This indicates that the...

Page 288: ...evice or application to wake up your handheld it must know your device name This limits the connections to devices that are trusted or that have connected with you before 0 1 Go to Favorites and select Bluetooth 2 Open the menus 3 Select Options and then select Allow wakeup The selection on the Options menu toggles to Do not allow wakeup indicating that Allow Wakeup is enabled Enabling the Allow W...

Page 289: ... and receiving email messages wirelessly using your handheld s Bluetooth technology SMS Sending and receiving text messages wirelessly using your handheld s Bluetooth technology Common Questions Answers to frequently asked questions about Bluetooth wireless technology Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Suppor...

Page 290: ...leagues You can also receive any of these file types as attachments to view and edit at your convenience You can also synchronize email messages on your handheld with email on your Windows computer Benefits Access email on the go Send and receive photos sound files Word and Excel files and more Save messages from your computer to view at a convenient time In this chapter Upgrading an existing emai...

Page 291: ...erent handheld and have kept your old username you can upgrade your existing email account for use on your new handheld 0 1 Synchronize your new handheld with your computer Select the username associated with your old handheld this contains your existing account information 2 On your handheld go to Favorites and select VersaMail 3 Select Yes to accept the upgrade Done ...

Page 292: ...sfer messages from the email application on your computer such as Microsoft Outlook to your handheld by synchronizing You can t send and receive messages wirelessly for this type of account Using an email provider If you are setting up a new email account and have a well known email provider Internet service provider or ISP such as Earthlink or Yahoo many of the required settings during the accoun...

Page 293: ... www palmOne com to check on the availability of these cards in your handheld and your company has an 802 11b network located behind the corporate firewall you may not need to set up a VPN to access your corporate email account See the following section for details Before you set up a corporate email account check with your company s system administrator to get the following information Username a...

Page 294: ... company s firewall security layer Without a VPN you cannot pass through the firewall to gain access to the mail server You need to set up a VPN to access corporate email in either of the following situations Your company s wireless local area network LAN is located outside the firewall Your company s wireless LAN is located inside the firewall but you are trying to access the network from outside...

Page 295: ...ions on your computer later in this chapter When you have finished synchronize to transfer the account settings to your handheld Both wireless and synchronize Windows only If you plan both to send and receive email wirelessly and to synchronize email on your handheld with email on your computer you must set up the account on your handheld and follow the steps for setting synchronization options on...

Page 296: ...R 15 Sending and Receiving Email Messages Setting basic account options 0 1 Go to Favorites and select VersaMail 2 Open the Account Setup screen a Open the menus b Select Accounts and then select Account Setup c Select New Continued ...

Page 297: ...count box If you plan only to synchronize email on your handheld with email on your computer do not set up the account on your handheld Instead follow the steps for setting synchronization options on your computer later in this chapter d Select Next Continued Key Term Protocol Settings your email provider uses to receive email messages Most providers use the Post Office Protocol POP a few use the ...

Page 298: ...on the Account Setup screen this screen is already filled in If not enter the names of the incoming and outgoing mail servers a Enter your email address b Enter the names of your mail servers c Select Next Continued Tip Your username is usually the part of your email address appearing before the symbol not your entire email address Check with your ISP if you are not sure what username to enter Did...

Page 299: ...iving Email Messages 6 Do one of the following Finish setup Select Done to finish setup and go to the Inbox of the account you set up where you can begin getting and sending email Set additional mail options Select Next to set advanced mail options Done ...

Page 300: ...tion check the Delete messages on the server when they are deleted in VersaMail box Leave mail on server POP account only To get email on your handheld but leave it on the server so you can view it later on your computer check the Leave mail on server box Continued Did You Know The POP protocol does not support retrieval of unread mail only from the server If you have a POP email account the Versa...

Page 301: ...anges to 995 You may need to change the port number check with your system administrator Maximum Message Size To limit the maximum size of an incoming email message enter the size in kilobytes KB for Maximum Message Size The maximum size of an incoming message is 5KB by default but you can enter any size up to 2048KB approximately 2 megabytes or 2MB including attachments The maximum message size t...

Page 302: ...are sending the message For example if you are sending a message from me yahoo com but you want recipients to reply to me earthlink net enter the reply to address here Reply To Address makes it look as though the email came from the address you entered BCC Check the BCC box to send a blind copy of any email message you send to another email address The blind copy email address is not seen by the o...

Page 303: ...ding and Receiving Email Messages 3 Add a signature a Check the Attach Signature to messages box and then enter the text of the signature b Select Next Continued Tip Use a signature to add your name and phone number to all outgoing messages ...

Page 304: ...or Use Secure Connection To send outgoing mail over a secure Secure Sockets Layer or SSL connection check the Use Secure Connection box Authentication Check the box if the outgoing server SMTP requires ESMTP authentication Check with your system administrator before selecting this option If you select this option username and password fields appear These fields are already filled in based on the a...

Page 305: ...vice to connect to your network and more Editing an email account 0 1 Select the account you want to edit a Open the menus b Select Accounts and then select Account Setup c Select the name of the account to edit and then select Edit 2 The same series of screens appears for editing an account as for creating an account Go through the screens by selecting Next and change the entries you want to edit...

Page 306: ... email account still exists at Yahoo com You can delete all but one of your email accounts you must have at least one account 0 1 Select the account you want to delete a Open the menus b Select Accounts and then select Account Setup c Select the name of the account to delete and then select Delete 2 Delete the account a Select Yes in the Delete Account dialog box to delete the account and all asso...

Page 307: ...ount you may want to switch to the service called IR which uses your handheld s IR port to make a connection to your email service provider through your mobile phone When you exit the VersaMail application the service disconnects unless you are using the default service for your handheld When you reopen the application the email account you selected Earthlink in this example continues to connect u...

Page 308: ...k the Always connect using box A pick list of available services appears The currently used connection is displayed by default b Select the connection you want to switch to from the Service pick list c Select OK and then select OK again Done Tip If there is an existing service connection it is disconnected and the new connection is initiated The VersaMail application sends and checks for any new e...

Page 309: ... If you aren t sure if your ISP or web email provider supports ESMTP check with your email provider 0 1 Select the account to which you want to add ESMTP a In your Inbox or on another folder screen open the menus b Select Options and then select Mail Servers c Select the Account pick list and then select Edit Accounts d Select the name of the account you want to change and then select OK Continued...

Page 310: ... and password fields appear These fields are already filled in based on the account information you entered In most cases the information displayed is correct however occasionally your authentication username and or password is different from your account username or password d Select OK Done Tip If you need to enter new authentication information enter your username tap the Password box enter a p...

Page 311: ...f the message is downloaded up to the maximum message size you select Switching among email accounts To view the email in an account you must switch to that account and then get the email 0 1 Go to Favorites and select VersaMail 2 Select the account for which you want to get email a In your Inbox or on another folder screen open the menus b Select Accounts and then select the name of the account y...

Page 312: ...ct Subjects Only to download subjects only or select Messages to download entire messages Continued Tip If you have set up the account to synchronize email on your handheld with email on your computer only you must synchronize your handheld with your computer to download messages to your handheld Did You Know You can deactivate the Get Mail Options dialog box by using VersaMail Preferences Tip If ...

Page 313: ...s account b Select OK to return to the Get Mail Options dialog box 4 Select OK 5 OPTIONAL If you are retrieving mail using a VPN connection you may be asked to enter the username and password you use to log in to the VPN 6 Select OK A list of your messages appears in the Inbox Tip For IMAP accounts you have the option of synchronizing IMAP folders from the Get Mail Options dialog box With wireless...

Page 314: ...e periodic connections to the Internet through your Bluetooth wireless technology enabled mobile phone or a Bluetooth access point If your handheld is not within range of a Bluetooth device that allows it to connect to the Internet auto get mail does not take place Scheduling auto get mail You can set up different schedules for each of your email accounts but you can set up only one schedule for e...

Page 315: ... Time Tap the Start and End Time boxes and then select the hour the minute and AM or PM to enter the time for the first and last auto get mail to take place Select OK Days Select the days you want the schedule to be active You can choose any number of days but you can set up only one schedule for each email account 3 Select OK Continued Tip You should perform a manual get mail after setting up a s...

Page 316: ...nd mail retrieval process Notifications You can choose to have your handheld alert you with a beep or alert sound or with a blinking light when a new message arrives in your account Reminders screen If auto get discovers and downloads new messages for an email account a notification appears on the Reminders screen telling you the account name and the number of new messages If auto get is scheduled...

Page 317: ...tify Sound pick list and then select a sound The handheld plays a brief demo of the sound b To receive notifications of successful auto get mail and automatic send retries only uncheck the Notify me of Auto Get and Send failures box Leave the box checked if you want to receive notifications of both successful and failed auto get mail and automatic send retries c Select OK Done Did You Know Any cus...

Page 318: ...oesn t display a reminder for new messages because they are already displayed in the Inbox A broken envelope icon appears next to a notification when an auto get mail fails You can do any of the following Check the box to clear a reminder from the list Select the reminder either the mail icon or the text description to go to the Inbox of that account or to read a detailed error message Select Done...

Page 319: ... failed auto get You can choose to disable notifications for auto get mail failures Auto get mail retries If the interval for a scheduled auto get is set at Every 1 hour or less frequently and an auto get fails for any reason the VersaMail application tries to retrieve email every 30 minutes until either the next scheduled auto get occurs or the end time for scheduled email retrieval is reached If...

Page 320: ...ng the auto get feature can substantially add to your monthly charges This is especially true for POP accounts because POP messages take longer to download than IMAP messages If you primarily retrieve messages over your company s network Bluetooth or 802 11b network monthly charges should not be an issue If you are concerned about resource issues set your interval for email auto get to retrieve me...

Page 321: ...ial message is displayed Select the More button to view the entire message If you chose to get entire messages the body of the message is displayed However if the downloaded message exceeds your maximum message size only part of the message is displayed Select the More button to view the entire message Tip If you use the 5 way navigator to select and open a message press Center after reading the m...

Page 322: ... GIF files the graphic may be displayed as a URL in the body of the email message In some cases you can select the URL to open the graphic Messages sent as plain text are displayed as plain text only and any text stripped of its HTML formatting is displayed as plain text as well You can set the application to receive all messages as plain text only regardless of the format in which they were sent ...

Page 323: ...eceiving Email Messages 0 1 Open VersaMail Preferences a Open the menus b Select Options and then select Preferences 2 Select message format a Select the Receive Format pick list and then select HTML or Plain Text The default is HTML b Select OK Done ...

Page 324: ...incoming messages to make them easier to read 0 1 Open the Select Font dialog box a On the message screen open the menus b Select Options and then select Font 2 Customize the font a Select each pick list Font Size Style and select the option you want b Select OK Done Did You Know The font settings you choose apply to all incoming messages not just the current one ...

Page 325: ...ronize email on your handheld with email on your computer only you must synchronize so that messages you compose on your handheld can be sent out through your computer s email application Did You Know You can set up your handheld to automatically try resending any messages that are not sent correctly the first time Did You Know When you put addresses in the copies cc field they are visible to all ...

Page 326: ...ng your message Send Sends the email immediately Outbox Stores email so you can compose email offline and then send it all during one connection with the server To send your email select Get Send Drafts Saves your message so you can work on it at another time Done Tip Subjects longer than one line are shown on a single line with an ellipsis symbol to the right of the subject line Select the subjec...

Page 327: ...dress on Recipient List Tap To and enter the address on the Recipient List screen and then select Done Use the shortcut buttons at the bottom of the screen for quick address entry Multiple addresses on Recipient List Enter a semicolon and then a space between recipient names Done Tip You can t see the whole list of addresses in a field if the list is longer than two lines To see the whole list tap...

Page 328: ...kup screen a On the New Message screen select the word To b On the Recipient List screen select Lookup 2 Enter the address a On the Address Lookup screen select the address you want and then select Add b Select Lookup and repeat step a for each address you want to add Done Did You Know Addresses longer than one line are shown on a single line with an ellipsis symbol to the right of the address lin...

Page 329: ...n s name such as Joe Smith Once the name is recognized from your Contacts list the name and email address are automatically completed on the recipient list For example if you have a Joe Smith and a Joan Smith in Contacts and no other names starting with J once you type Joe the entry Joe Smith is completed with the correct email address 3 Select the name when it appears Done Tip Smart Addressing is...

Page 330: ...ur company s address and fax and telephone numbers to the bottom of all messages you send 0 1 Open the VersaMail Preferences a From the Inbox or on another folder screen open the menus b Select Options and then select Preferences 2 Add a signature a Select Signature b Check the Attach Signature box c Enter your signature information and then select OK Done ...

Page 331: ... succeeds the message is moved to the Sent folder If automatic send retry fails after the third try you have to send the message manually Send retry notifications If automatic send retry fails after the third try a notification appears on the Reminders screen Send retry notification features include the following A broken envelope icon shows that automatic send retry has failed A separate notifica...

Page 332: ...y sent or to be sent during the next send retry You can edit move or delete a message in this state Send retry is currently in process you cannot edit move or delete a message in this state Third automatic send retry has failed You must manually send a message in this state by selecting Get Send 0 Tip If you perform a soft reset or synchronize during send retry the retry cancels You must manually ...

Page 333: ...nbox folder You can easily view the messages in a different folder You can also customize the appearance of the message list in your email folders move messages between folders and create and edit folders Viewing another folder 0 1 In the Inbox or on another folder screen select the folders pick list in the upper right corner of the screen 2 Select the folder you want to view Done ...

Page 334: ...ary view Select the Show pick list and then select one line or two line view Default is two line Columns shown Check the box under the Show pick list for each column you want to show The column options change depending on whether you choose a one line or a two line view Defaults are Sender Date and Subject Font Tap the Font field Select each pick list in the Select Font dialog box Font Size Style ...

Page 335: ...g and Receiving Email Messages 3 Select OK 4 If you selected one line summary view in step 2 change the size of columns in the message list a Tap the column divider b Drag the column divider to change the width of the column Done Column divider ...

Page 336: ...e message a Tap the envelope icon to the left of the message you want to move and then select Move To from the list b On the folders list select the destination folder you want Continued Tip You can use the 5 way to move a single message Select the message you want to move press Right to open the Message menu and then select Move To Then select the folder you want on the destination list Tip To se...

Page 337: ... subject person or project 0 3 Move multiple messages a Tap to the left of the icon for each message you want to move A checkmark appears next to each selected message b Tap a message icon next to a selected message and then select Move To on the list c On the folders list select the destination folder you want 4 Select OK Done 1 In the Inbox or on another folder screen select the folder pick list...

Page 338: ... b To rename a folder select the folder name from the list on the screen select Rename and then enter the new folder name c To delete a folder select the folder name from the list on the screen and then select Delete For IMAP accounts only check the box if you want the change create rename delete to take place on the server as well as on your handheld 3 Select OK Done NOTE ...

Page 339: ... screen select the folder pick list in the upper right corner and then select the folder that contains the message you want to forward 2 Select the message to forward a Select the email message to open it b Select Forward Fwd 3 Address and send the message Done Did You Know You can forward email messages from any folder other than the Outbox folder Did You Know Forwarded messages are always sent a...

Page 340: ...l recipients for including original message text with your reply and for inserting a character at the beginning of each line in the original message included with your reply b Select OK c Enter a reply d Select Send to send the reply now Outbox to send it later or Drafts to work on it later Done Did You Know Replies are always sent as text only even if you received the original message in HTML for...

Page 341: ... associated with a URL that does not begin with http or www select the URL copy it and paste it into the address bar in the web browser Deleting a message You can delete email messages from any folder For example you can delete old messages in the Inbox or messages that you were working on in the Drafts folder When you delete a message it is placed in the Trash folder 0 1 In the Inbox or another f...

Page 342: ...nd view it again later d Select OK Done 1 Open the Delete Old Messages dialog box a Open the menus b Select Delete Old from the Message menu Continued IMPORTANT Tip To delete messages on the server when you empty the trash on your handheld select the Delete Msgs on Server setting in the VersaMail Preferences Many email providers have size restrictions for mail storage If your mailbox on the server...

Page 343: ...and then select One Week One Month or Choose Date If you select Choose Date select a date from the calendar 3 Delete messages a Select Delete b Select Also delete message s on server if you want to delete the messages from the server now If you delete a message on the server you cannot retrieve it and view it again later c Select OK Done Tip Messages you delete from a folder move to the Trash fold...

Page 344: ... asks if you want to delete the trash 2 OPTIONAL Select Details to see how many messages are in the trash and whether the messages are set to be deleted on the server 3 Select one of the following options for emptying the trash To delete messages from your handheld as well as from the server Select Both Select Yes if you want to update the server now To delete the message from only your handheld n...

Page 345: ...the Advanced tab b Check the Auto Empty box if it is not selected c Select the pick list and then select one of the following Email messages are automatically emptied from the trash immediately when they are deleted from a folder Messages are automatically emptied from the trash after the time interval you specify one day three days one week or one month d Select OK Done Did You Know By default Au...

Page 346: ...e you want to mark To mark multiple messages tap the bullets next to the messages you want to mark 2 Do one of the following to mark the message or messages Single message Select Mark Read or Mark Unread on the list Multiple messages Open the menus select Message and then select Mark Read or Mark Unread Continued Did You Know In one line view read messages appear in plain text in the message list ...

Page 347: ...r immediately Select Both and then select OK on the confirmation screen To mark the messages on both the handheld and the server and have the messages marked on the server the next time you synchronize or connect to the server Select Both and then select Cancel on the confirmation screen If you set up an IMAP account as synchronize only this screen does not appear Done Tip Selecting Both and then ...

Page 348: ...in text file Open these files in the Memos application on your handheld HTML HTML or HTM This is usually a web page or a formatted text file Open these files in the web browser on your handheld Your handheld displays HTML attachments with full formatting intact Microsoft Word DOC Excel XLS and PowerPoint PPT files Open these files in the Documents application on your handheld Graphics files JPG BM...

Page 349: ...t a paper clip on a message s envelope icon indicates that the message has an attachment that has been downloaded You can view edit or install an attached file depending on the file type 0 1 In the Inbox select the message with the attachment 2 OPTIONAL If you choose to get messages by subject only select More for each downloaded message to view the body of the email message plus any attachments u...

Page 350: ... attachment you want to view and then select View If there are multiple viewers registered on your handheld for the attachment file type either use the default viewer shown or select a viewer from the list For example if you have two photo viewing applications on your handheld and you select a photo attachment the Viewer pick list appears containing the names of the photo viewing applications Sele...

Page 351: ...esses and the files it contains are listed Select the name of the file you want to view or install and then select View or Install 5 When you finish with the attachment do one of the following Done button appears on screen Select Done This returns you to the Attachments dialog box where you can select another attachment No Done button appears Go to Favorites and select VersaMail to return to the I...

Page 352: ...teps 0 1 To download a single attachment that exceeds the maximum message size a On the message screen select More b Select Yes to continue downloading the entire message with attachment c When downloading is complete the red paper clip icon appears and More is no longer displayed Save view or install the attachment Continued Tip When you see both a red paper clip icon and the More button in the M...

Page 353: ...h a file to forwarded messages and replies as well as to messages you create The procedure for attaching photos and videos is slightly different from the procedure for attaching other types of files 2 To download multiple attachments whose total size exceeds the maximum message size a On the message screen tap the red paper clip icon b Select one of the following To view any downloaded attachments...

Page 354: ...the Attachments box For some file types for example addresses or memos the files to attach appear in the box at the top of the Attachments screen For others for example Excel or Word files a new screen appears from which you can select the file to attach c Repeat steps a and b for each attachment you want to add and then select Done Done Did You Know You can attach any file type from an expansion ...

Page 355: ... the photo or video a Select the Type pick list and then select Photo Video b On the Select Media screen select the Album pick list to go to the album containing the photo or video you want and then check the box to the left of the photo or video c Select Done Done Tip To attach a photo or video from an expansion card select the card name from the Album pick list Tip To select adjacent items drag ...

Page 356: ...il conduit is installed automatically when you install Palm Desktop software To synchronize email for a given account do the following If you plan both to send and receive email wirelessly from your handheld and to synchronize email on your handheld with email on your computer you must set up the email account on your handheld with the correct settings If you plan only to synchronize email on your...

Page 357: ...er mail file select POP in the Protocol pick list If you are synchronizing your corporate email and your corporate mail server does not use IMAP select POP If neither of the above is true select IMAP Direct connection to Internet POP mail server Select the correct protocol in the Protocol pick list Most email providers use the POP protocol although some notably AOL CompuServe and Mac use the IMAP ...

Page 358: ...ctive accounts are included only the next time you synchronize Your computer is now set up to synchronize email Use the next procedure to set options for each email account you want to synchronize Did You Know An active account is an account you ve set up for synchronization Tip Check the box Enable Informational Logging if you want the HotSync log to record information such as errors encountered ...

Page 359: ...led in 0 1 Open the synchronization options screen a On the VersaMail Configuration For User screen click the plus sign to the left of the account you want to configure b Under the account name click Mail Client Sync Setup Continued Tip Read the Setup Notes box for helpful setup information or error messages Tip You can set advanced synchronization options such as how many days worth of messages t...

Page 360: ...synchronization options a Check the box to include this account when you synchronize You must check this box otherwise the account cannot be synchronized b Select your mail client synchronization options 3 Click Save on the toolbar to save the settings for this account Done IMPORTANT ...

Page 361: ...on your handheld with Microsoft Outlook or Outlook Express on your computer If you plan only to synchronize email on your handheld with email on your computer select Microsoft Outlook or Microsoft Outlook Express in the Mail Client pick list depending on your mail client If you plan both to synchronize email and to send and receive email wirelessly from your handheld select Microsoft Outlook or Mi...

Page 362: ...select Always as the MAPI setting If you use more than one email application select When Eudora is running as the MAPI setting Make sure that your username and password are set up correctly within Eudora This information is needed to log in to Eudora to retrieve and synchronize your email Eudora must be running for you to synchronize The VersaMail application synchronizes with your Dominant Person...

Page 363: ... your username and password 0 1 On your computer open the Internet Options screen a Click Start navigate to Settings and click Control Panel b In the Control Panel click Internet Options For Windows XP click Network and Internet Connections and then click Internet Options 2 Set the default email program a Click the Programs tab b Select Microsoft Outlook as the default email program c Click OK Don...

Page 364: ...lders on your handheld with folders on your computer 0 1 On your computer open the VersaMail configuration screen a Click the HotSync Manager icon on the taskbar in the lower right corner of your computer screen b Select Custom c Select VersaMail from the list and then click Change 2 Enter the advanced synchronization options a On the VersaMail Configuration For User screen click the plus sign to ...

Page 365: ...maximum message size that can be synchronized from your computer to your handheld from 1 to 5000KB 5MB The smaller the maximum size the faster the synchronization but any messages over that size are cut On the other hand choosing a larger size means that more messages can be completely synchronized without being cut but synchronization takes longer Continued ...

Page 366: ...r and your handheld or unread email only By default the box is unchecked meaning that all email is synchronized Download attachments Select whether to download attachments during synchronization By default the box is checked if you uncheck it only the body text of any message containing an attachment is downloaded to your handheld during synchronization Send email from Outbox Check the box to sync...

Page 367: ...ew folder or moving messages between folders are automatically updated in the mail client on your computer and vice versa a Click Folder Synchronization Options b Click the name of the folder you want c Click the Synchronize column to the right of the folder name d Click the arrow to open the drop down list and then click Yes e Click OK 4 Click Save on the toolbar to save the settings for this acc...

Page 368: ...t has been synchronized and if so the last synchronization date the mail client for this account and whether the mail client and or the incoming mail server has been changed since the last synchronization To view the Account Overview screen click the selected account name Handheld Settings Overview The Handheld Settings Overview screen lists the server protocol display name email address incoming ...

Page 369: ... tasks quickly such as saving account configuration settings Save account settings Saves any changes you make to an account Add a new account You are prompted to enter the account name and protocol Delete an account You are prompted to select the account to delete from a drop down list Quick account reference Lists all accounts and shows whether they are active and the date they were last synchron...

Page 370: ... then click Change Select Do Nothing Synchronizing an account After you set basic and advanced synchronization options and exclude any accounts if desired you can synchronize your handheld with your computer Synchronizing multiple accounts You can include more than one account when synchronizing The maximum number of accounts you can synchronize is as follows 1 Simple MAPI account for example an a...

Page 371: ...t Exchange or Lotus Notes accounts Advanced VersaMail application features You can choose from among the following features to customize and optimize your experience using the VersaMail application Setting preferences for getting sending and deleting email Updating a contact directly from an email message Creating and using filters to determine the types of email messages that get downloaded to yo...

Page 372: ... only or entire messages each time you retrieve email If it is unchecked messages are retrieved according to the option you select in the Get pick list Confirm Deletions Displays a confirmation dialog box before deleting email Delete Msgs on Server If this is checked messages that you delete on your handheld are automatically deleted on the server If it is unchecked you are asked each time you del...

Page 373: ...ed Receive Format Lets you retrieve messages in HTML or plain text format If you choose HTML any messages sent to you in HTML format are displayed with basic HTML formatting intact Other messages are displayed as plain text If you choose Plain Text all messages are displayed as plain text regardless of the format in which they were sent Default setting is HTML Signature Enables you to attach a def...

Page 374: ...and First name fields If the Last name and First name fields are blank enter the first and last name associated with the From email address 3 Select OK to add the email address to Contacts and then select OK in the confirmation dialog box Done Tip You can also update an existing Contacts record with a new email address or create a second Contacts record for a name that has an existing record The p...

Page 375: ...nebroker in the From field moved to your Finance folder You must then create a second filter specifying that all mail NOT containing onlinebroker in the From field should be moved to the Inbox or other folder you designate If you don t create this second filter only messages containing onlinebroker in the From field are downloaded to your handheld 0 1 Go to Favorites and select VersaMail 2 Open th...

Page 376: ...Edit line Enter the text that must be found in the header field For example if you want to sort email with the subject Sales enter Sales If you enter more than one criteria separate each with a comma for example Sales New York Then get mail and move to pick list Select the folder or mailbox into which you want your filtered email to go You can also create a new folder for storing the incoming emai...

Page 377: ... Filters dialog box a In the Inbox or on another folder screen open the menus b Select Options and then select Filters The Filters dialog box appears with the filters you created Continued Tip Filters that are turned on execute in the order in which they appear on the Filters list Move filters up and down the list to ensure that they execute in the correct order by selecting the pick list to the l...

Page 378: ...d select one of the following Connected Applies a filter to messages downloaded to your handheld over a network connection Synchronize Applies a filter to messages downloaded to your handheld when you synchronize b Check or uncheck the filter boxes to select the filters you do and don t want to use for subsequent email transactions c Select OK Done ...

Page 379: ...en the menus b Select Options and then select Filters c Select the name of the filter 2 Do one of the following Edit Revise your entry in the Name field your selections in the pick lists and or the text in the edit line Select OK Delete Select Delete select Yes to confirm the deletion and then select OK 3 Select OK Done Tip Edit a filter to change either its name or any of its criteria ...

Page 380: ...incoming and outgoing mail server options and more for each email account 0 1 Select the account whose settings you want to manage a In the Inbox or on another folder screen open the menus b Select Options and then select Mail Servers c Select the Account pick list and then select Edit Accounts d Select the name of the account whose settings you want to manage and then select OK Continued ...

Page 381: ...y dialog box Service for this account Check the Always connect using box select the Service pick list and then select the connection type you want Continued Tip Your username is typically the first part of your email address which appears before the symbol Did You Know TheVersaMailapplication provides strong 128 bit AES encryption for your password Tip Select a service for this account only if you...

Page 382: ... list and then select Address Servers c Do any of the following Email Address Enter the email address of the account you are accessing such as examplename yahoo com Incoming Mail Server Enter the name of your incoming POP mail server such as pop mail yahoo com Outgoing Mail Server Enter the name of your outgoing SMTP mail server such as smtp mail yahoo com d Select OK Continued ...

Page 383: ...d email deselect Get unread mail ONLY Maximum Message Size Enter the maximum message size that you can receive Leave mail on server POP only Leaves email that you receive on the handheld on the server also d Select OK Continued Did You Know The POP protocol does not support retrieval of unread mail only from the server If you have a POP email account the VersaMail application downloads all message...

Page 384: ... Layer or SSL connection check the Use Secure Connection box Use APOP POP only Encrypts your username and password when they travel over the network Some services require APOP to work properly while others do not work properly if APOP is used If you aren t sure if your ISP or web email provider supports APOP check with your email provider Root Folders IMAP only Defines the root folder on your IMAP...

Page 385: ...t Mail IMAP only Shows the name of your Sent Mail folder on the server d Select OK 6 Manage outgoing mail server SMTP settings a On the Mail Servers screen select Details b Select the Options pick list and then select Outgoing Mail Continued Tip If you are using the VersaMail conduit and have an IMAP account you must configure the outgoing mail settings to send mail ...

Page 386: ...g the message For example if you are sending a message from me yahoo com but you want recipients to reply to me earthlink net enter the reply to address here Reply To Address makes it look as if the email came from the address you entered BCC Check the BCC box to send a blind copy of any email message you send to another email address The blind copy email address is not seen by the other recipient...

Page 387: ...e port number most SMTP servers use If you are not sure about the correct port number check with your mail server administrator Use Secure Connection To send outgoing mail over a secure Secure Sockets Layer or SSL connection check the Use Secure Connection box Continued Tip If you need to enter new authentication information enter your username tap the Password box enter a password and then select...

Page 388: ...th your system administrator before selecting this option If you select this option username and password fields appear These fields are already filled in based on the account information you entered previously In most cases the information displayed is correct however occasionally your authentication username and or password is different from your account username or password d Select OK twice Do...

Page 389: ...account to which you want to add APOP a In the Inbox or on another folder screen open the menus b Select Options and then select Mail Servers c Select the Account pick list and then select Edit Accounts d Select the name of the account and then select OK 2 Add APOP a On the Mail Servers screen select Details b Select the Options pick list and then select Advanced Incoming c Check the Use APOP box ...

Page 390: ...eferences Enable Smart Addressing Displays a list of addresses that match the letters you enter in the To field You can select the address you want from the list Auto Empty Mail from Trash Determines how often email messages in the trash are automatically deleted Timeout Sets the number of seconds to try to connect before timing out To change tap the Timeout field and enter a new value Continued T...

Page 391: ...e while you perform multiple transactions in the VersaMail application but automatically disconnects when you move on to a different application on your handheld If this option is not selected you must manually disconnect from your ISP Modem Wait Displays the number of seconds that the modem uses to initialize itself If you have a modem select and enter a number of seconds for the wait The typical...

Page 392: ...re as follows Short header Shows sender s name or address From field and subject line Subj field Full header Shows the following Sender s name or email address From field Subject line Subj field Date message was composed sent or received Date field Size of message including any attachments Size field Recipient s name or email address To field Tap icon to switch to full header Tap icon to switch to...

Page 393: ...short and full headers on either a folder screen or a message screen tap the header icon in the upper right corner of the screen Backing up mail databases If you want to make sure you have a backup copy of all your email you can back up all the email databases from the handheld This is useful if you download messages directly from a mail server to your handheld The backup copy is stored in the Bac...

Page 394: ...In the Inbox or on another folder screen open the menus b Select Options and then select Preferences c Select the System tab 2 Check the Backup ALL Databases box and then select OK Done Tip In most cases your email is on your server so you do not need to back up your email database from your handheld Tip Uncheck the Backup ALL Databases box to make synchronizing go faster ...

Page 395: ... on your handheld and or the mail server you may have to do some steps before you can wirelessly synchronize email messages between your handheld and the server as follows If you need to create a folder on both your handheld and the server create the folder on your handheld and check the Also create on server box If there is a folder on the mail server but you need to create it on your handheld yo...

Page 396: ...and then select OK Done 1 Open the Sync IMAP Folders screen a In the Inbox or on another folder screen of an IMAP account open the menus b Select Options and then select Sync IMAP Folders 2 Select the folder or folders you want to synchronize from the pick list Done Did You Know After you select the folders to synchronize a connection is made to your email service provider to update the server wit...

Page 397: ...n you send or receive over a network or the Internet is secure and authentic The VersaMail application uses SSL to help guarantee the secure transmission of email messages that you send or receive When you set up an account in the VersaMail application you are given the option of selecting SSL for incoming and outgoing mail For most email providers that support SSL you must select SSL for both inc...

Page 398: ...m your computer to your handheld Connecting Setting up a phone connection for sending and receiving email wirelessly Customizing Setting preferences for connecting to a network Common Questions Answers to frequently asked questions about the VersaMail application Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytungstene2 Support If...

Page 399: ...uetooth wireless technology required sold separately to their mobile phone Messaging is a popular way for people to stay connected using the text messaging features of their mobile phone Benefits Enjoy quick communication Use text messaging to chat with friends In this chapter Creating and sending a text message Receiving and viewing a text message Editing a draft text message Setting advanced mes...

Page 400: ...acters Even though a message has more than 160 characters the message appears as one message to the person receiving the message 0 1 Go to Applications and select SMS 2 Select New Continued Before You Begin Before you can send and receive text messages You must install SMS on your computer and handheld from the Tungsten E2 software installation CD Insert the CD and follow the onscreen instructions...

Page 401: ...ork on it later a Open the menus b Select Draft on the Message menu Continued Tip If you are concerned about the length of your messages you can have a warning appear when multipart messages exceed the specified number of parts Open the Options menu and select Preferences Select Details and then select the number of parts from the Warn over pick list Did You Know You can create a signature that yo...

Page 402: ...xt Messages Tungsten E2 Handheld 381 6 Send your message Select Send Sends the current message now Selecting Send does not send any of the other messages in your Outbox Select Outbox Sends your message to the Outbox to be sent later Done ...

Page 403: ...ip If you want to check your messages but you don t want to send the messages stored in your Outbox open the Messages menu and select Check Tip You can also send all the messages in your Outbox by opening the Messages menu and selecting Send Did You Know You can set an alert that lets you know a new message has arrived Open the Preferences menu and check the Alert sound box Select the Alarm pick l...

Page 404: ...elete The message is sent to the Trash category Archive the message You can store your message in the Archive category a Open the menus b Select Archive on the Message menu Done Did You Know You can change how your messages are listed You can sort the messages in order of one of the following Alphabetic Date Phone Number and Status You can also choose to display the date the message was received O...

Page 405: ...ds the current message now Selecting Send does not send any of the other messages in your Outbox Select Outbox Sends your message to the Outbox to be sent later Select Cancel Opens a dialog box that asks if you want to save the message in the Draft category Select Yes to keep your changes and return the message to the Draft category Select No to discard your changes and return the message to the D...

Page 406: ... Set the following parameters Confirm Deleted Message Indicates whether a confirmation message appears each time you delete a message or you select the Empty Trash option from the Message menu To display confirmation messages check this box Delete After Transfer Indicates whether data messages are deleted after you accept the data in the appropriate application To keep data messages after you tran...

Page 407: ... notices To receive receipt confirmation notices select Requested Expires Indicates how long unsent messages remain in your Outbox Select from the following options 4 Hours 1 Day 1 Week 2 Weeks 1 Month and Max Time Message Center Indicates whether your handheld obtains your mobile phone service provider s Message Center number directly from the phone or whether you need to enter the number manuall...

Page 408: ...aring Exchanging messages with other palmOne handheld users by beaming them Sending messages to other Bluetooth devices by using Bluetooth wireless technology on your handheld Connecting Setting up a phone connection using the Bluetooth technology on your handheld to send and receive messages wirelessly Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visi...

Page 409: ...ens the entire web to you Benefits of the web browser Carry the web with you View web pages in handheld friendly format Store pages for offline viewing In this chapter Accessing a web page Quickly jumping to a page Changing how you view a page Bookmarking your favorite pages Disconnecting from and connecting to the Internet Downloading files and pages Communicating with other users Returning to a ...

Page 410: ...acters commonly used in web addresses If the web browser recognizes the address that you are entering due to a previous entry and autofill is enabled autofill automatically completes the address c Select OK Done Before You Begin To browse the web you must set up a connection to the Internet from your handheld If you are accessing a VPN network you need to install VPN software and set up VPN access...

Page 411: ...Go to Favorites and select Web 2 Go to the web page you want to view a Enter the address of the web page in the address field b Select Go Done Tip You can also hide the address field to show more of the web page Open the Options menu and select Preferences Uncheck the Show Address Bar box Address field ...

Page 412: ...eb page where you must enter the password 3 Enter your password to access the web page a Enter your sign in name in the appropriate field b Tap in the password box enter your password and then select OK c Select the button that lets you view the page Sign In Enter Go and so on Done Tip Some websites allow you to check a box to have your sign in name automatically entered each time you visit a part...

Page 413: ...n select Find Text on Page 3 Search the web page a Type the text you want to find b Select Find Done Did You Know Find locates any text whether it is letters or numbers Find is not case sensitive Tip Because of the limited space on the handheld screen sometimes the current web address URL is not fully visible Use the Page Properties dialog box to view the full URL Open the Page menu select Page an...

Page 414: ... that when selected take you to another web page or to another part of the same page Returning to your home page or a page you recently visited No matter where you navigate on the Internet you can always return to your home page quickly or return to a page you have recently visited Select the link to go to another web page Select the Home icon to go to your home page Select the back and forward ar...

Page 415: ... from one of the following views Optimized Displays a modified version of the web page so that it is optimized for handheld viewing Wide Page Displays the web page as it would appear in a desktop computer web browser Continued Tip You can change your font size for easier viewing Did You Know In the Optimized mode use the navigator to browse the web page Press Left or Right to jump to the previous ...

Page 416: ...stylus to move the web page in any direction to view different parts of the web page To activate the Tap and Drag scrolling you must set the Tap and Drag setting in the General Preferences tab under the Options menu This feature is disabled when you turn on Writing Area Preferences and use the full screen for Graffiti 2 writing Done ...

Page 417: ...s and select Web 2 Go to the web page that you want to bookmark 3 Open the Bookmark Page dialog box a Open the menus b Select Page and then select Add Bookmark 4 OPTIONAL Change the bookmark name description or URL Continued Key Term Bookmark A pointer to a web page The actual page is not stored only the URL Also called a Favorite in some browsers Tip You can set your bookmark list as your start p...

Page 418: ...he name of the bookmarked or saved page you want to visit On the bottom right of the screen are five icons representing the first five Bookmarks pages Select a Bookmarks page icon to display the page You can also tap the arrow to go to the next page Done Tip You can also view your list of bookmarks by selecting View Bookmarks from the Page menu Did You Know A saved page is displayed like a bookmar...

Page 419: ...it Bookmarks List dialog box a Open the menus b Select Bookmarks and then select Edit Bookmarks 4 Edit the bookmark information a Select the name of the bookmarked or saved page that you want to edit b Change the bookmark or saved page name description or address URL by selecting the appropriate option 5 Select OK Done Tip You can clean up your bookmark list by deleting old bookmarks or saved page...

Page 420: ...nge bookmarks and saved pages in a logical fashion For example you can store travel links on one page stock links on another and business links on a third page 0 1 Go to Favorites and select Web 2 Go to the Edit Bookmarks List dialog box a Select the Bookmark icon b Open the menus c Select Edit Bookmarks in the Bookmarks menu Continued ...

Page 421: ...to drag and drop bookmarks into different slots on the current page to organize them b Move a bookmark to a different page by dragging and dropping it onto the Page icon Ten page icons at the bottom of the dialog box represent the pages on each of which you can add ten bookmarks 4 Select OK Done ...

Page 422: ...isconnecting from the Internet 0 1 Go to Favorites and select Web 2 Disconnect from the Internet a Open the menus b Select Page and then select Disconnect Done Did You Know Generally if you are using a GPRS service you are charged only for the data sent If you are using a GSM service you are charged for the time you are connected Tip When you are in another application and you tap a URL the web br...

Page 423: ...nect to the Internet a Open the menus b Select Page and then select Connect Alternately you can enter a URL on the address line and select Go Done Tip If the connection is not established do one of the following Select Cancel to stop the connection process Select Change Network to select a different service to connect to ...

Page 424: ...ame Downloads the file to an application For example if you are downloading a Word document the file downloads into Documents To Go Card If you have an expansion card installed the file downloads onto the card 5 Select Save and then select OK Done Tip If you decide that the download process is taking too long you can stop it To stop a web page from downloading select the Stop icon in the action ba...

Page 425: ... select Save Page 4 Save the web page a Change the page name or description if you want b Select OK Done Did You Know Saved pages are listed with the bookmarks in the Bookmark List The saved pages have an orange corner Did You Know The web browser also functions as a viewer enabling you to quickly view certain files while working in other applications For example if you read an email message that ...

Page 426: ...s that can be viewed include HTML HTM GIF and JPG 0 1 Go to Favorites and select Web 2 Insert an expansion card into your handheld 3 Enter the file name using the format file cardname path Done Tip Suppose you have an HTML file on your desktop computer that you want to carry with you Download the file onto the expansion card and use the web browser to view the page on your handheld ...

Page 427: ...others by means of email or beaming Sending email by means of an Internet email account You can use your Internet email account to send an email message and attachments 0 1 Go to Favorites and select Web 2 Log in to your Internet email account 3 Compose your email message 4 Send or save the email message Done ...

Page 428: ... you remember visiting but did not bookmark Use the History list to jump directly to that page Items in the History list are sorted chronologically 0R 1 Go to Favorites and select Web 2 Open the History dialog box a Open the menus b Select Page and then select History 3 Select the web page you recently visited Done Tip You can delete all pages saved in the History list by selecting Clear All Tip C...

Page 429: ...e icon goes to or change the page that the web browser starts with when it is first opened Changing your home page You can choose a home page from any web address 0C 1 Go to Favorites and select Web 2 Open the Preferences Page dialog box a Open the menus b Select Options and then select Preferences c Select the Page tab Continued ...

Page 430: ...e Page box 4 Enter the URL you want as your home page by doing one of the following To select one of the last five pages you viewed select the Previously Viewed pick list and select a URL Enter a URL on the Address line 5 Select OK twice Done Previously Viewed pick list ...

Page 431: ...menus b Select Options and then select Preferences c Select Page tab 3 Select the Start with pick list and select the page you want to start with when you first open the web browser Home Page The page you have set as your home page Last Page Viewed The last page you viewed before exiting the web browser Bookmarks The Bookmarks dialog box opens The web browser does not connect to the Internet Blank...

Page 432: ...g how images are downloaded Images in web pages can be very large You can set an option to make web pages download faster by removing images altogether 0 1 Go to Favorites and select Web 2 Open the General Preferences dialog box a Open the menus b Select Options and then select Preferences c Select General tab Continued 3 Check or uncheck the Disable Images box to disable or enable images 4 Select...

Page 433: ... and select Web 2 Open the General Preferences dialog box a Open the menus b Select Options and then select Preferences c Select General tab 3 Check or uncheck the Disable Auto Complete box to enable or disable autofill 4 Select OK Done Tip Filling out an order form or application on the web usually requires entering several pieces of information your name address phone number and so on When you e...

Page 434: ...lect Preferences c Select General tab 3 Check or uncheck the Disable Cookies box 4 Select OK Done Key Term Cookie Some websites store information in a small text file called a cookie that is saved on your handheld A cookie usually stores information about you and your preferences for that website A site can use this information to customize the pages you see the next time you visit Allowing a webs...

Page 435: ...Advanced tab Continued Key Term Cache The cache in your handheld is a block of memory that stores web pages so you can view them again without accessing the Internet Cached web pages are saved thereby saving the content you ve viewed even when you exit the web browser Tip Remember that your handheld has a limited amount of memory Choose a cache size that lets you store at least a few pages but sti...

Page 436: ... of memory used for your cache Pages are cached so they load faster the next time you view them Cookies Indicates how much memory is being used by cookies Clear Cache Clears the cache immediately and frees the memory Clear cache on exit Check the box to clear the cache each time you exit the web browser Uncheck the box to keep the cache from session to session 4 Select OK Done ...

Page 437: ...proxy server on and configure a proxy server 0 1 Go to Favorites and select Web 2 Open the Advanced Preferences dialog box a Open the menus b Select Options and then select Preferences c Select Advanced tab Continued Key Term Proxy server A server that provides access to files from other servers by retrieving them either from its local cache or from the remote server ...

Page 438: ...ur proxy server preferences a Select Set Proxy b Check or uncheck the Use Proxy box to use or not use a proxy server c If you want to use a proxy server select the Use Proxy box and enter the appropriate server address and port number d Select OK 4 Select OK Done ...

Page 439: ...the web pages you view JavaScript is often used on web pages for interactive content 0 1 Go to Favorites and select Web 2 Open the General Preferences dialog box a Open the menus b Select Options and then select Preferences c Select General tab 3 Check or uncheck the Disable JavaScript box to enable or disable JavaScript 4 Select OK Done ...

Page 440: ...ories and sorting them Connecting Setting up a phone connection using the Bluetooth wireless technology on your handheld VersaMail Sending email messages using a link from a web page Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re having problems with the web browser or with anything else on your handhel...

Page 441: ...p out the number on the Dialer keypad tap Dial and your mobile phone begins dialing GSM phone required sold separately Your call history stays on your handheld for easy access later Benefits of Dialer Easily dial numbers that are not in Contacts by using the keypad on your device screen Keep your call history on your handheld Quickly dial numbers using speed dial In this chapter Dialing a number U...

Page 442: ...Applications and select Dialer 2 Tap the telephone number on the keypad 3 Tap Dial Done Before You Begin Before you can dial a number you must set up a phone connection on your handheld Tap and hold the 0 key to add a plus to the number sequence Digits appear in the numeric display Enter phone number and tap Dial Tap Clear to delete last digit from numeric display Tap and hold to clear entire nume...

Page 443: ...ndheld Redialing the most recently used number 0 1 Go to Applications and select Dialer 2 Dial the most recently used number a Tap Dial to display the most recently used number b Tap Dial again to dial the number Done Tap Dial The most recently dialed number is displayed ...

Page 444: ...d select Dialer 2 Dial the number from the list a Tap History b Tap an entry from the History list c Tap Dial Done Did You Know Dialer keeps a list of 11 of the most recently dialed numbers Did You Know If the number is a speed dial entry the name from the speed dial entry appears in the Call History list Tap entry to enter number on Dialer view ...

Page 445: ...allows you to store ten of your most commonly used numbers and to dial one with a single tap Adding a speed dial entry 0 1 Go to Applications and select Dialer 2 Add a speed dial entry a Tap Speed b Tap an empty speed dial button c Enter a name and telephone number d Tap OK Done Tap empty speed dial button ...

Page 446: ...andheld 425 CHAPTER 18 Dialing Phone Numbers from Your Handheld Dialing a number using speed dial 0 1 Go to Applications and select Dialer 2 Dial the number a Tap Speed b Tap one of the named speed dial buttons Done ...

Page 447: ...d Editing a speed dial entry 0 1 Go to Applications and select Dialer 2 Edit an entry a Tap Speed b Tap Edit c Tap an entry d Edit the entry e Tap OK and then tap Done Done Tip You can go directly to the Edit Entry dialog box by tapping and holding a speed dial button Tap Edit ...

Page 448: ...onnecting Connecting your handheld to a mobile phone Contacts Using Quick Connect and Tap to Connect in Contacts to dial phone numbers Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re having problems with Dialer or with anything else on your handheld go to www palmOne com support tungstent5 ...

Page 449: ...o share it with others Your handheld comes equipped with a variety of options for sharing information so that you can choose the quickest most convenient way of sending your info Benefits of sharing Keep others up to date with meaningful business and personal information Choose the most convenient sharing method from a variety of options Create an informal backup copy of important info In this cha...

Page 450: ...ice that includes Bluetooth technology You must be within range of the receiving device to send information using Bluetooth technology The maximum range is approximately 25 30 feet 8 10 meters however the shorter the range the more quickly and accurately you can send information Before You Begin You must complete all the prerequisites for the messaging application To use your handheld s built in B...

Page 451: ...g method a Open the menus b Select the Send menu item in the leftmost menu In most applications the leftmost menu is named Record c Select Bluetooth and then select OK 3 Select the receiving device on the Discovery Results screen and then select OK The information is sent to the receiving device Did You Know In most applications the leftmost menu is named Record Done ...

Page 452: ...egory a Open the menus b Select the Send Category menu item in the leftmost menu c Select Bluetooth and then select OK 3 Select the receiving device on the Discovery Results screen and then select OK The information is sent to the receiving device Tip Create a category of Calendar events such as your child s soccer schedule and then send the entire category to your spouse s handheld Tip When you s...

Page 453: ...plication you want to send You cannot send an application that has a lock icon next to the application size 2 Send the application a Select Send b Select Bluetooth and then select OK 3 Select the receiving device on the Discovery Results screen and then select OK The information is sent to the receiving device Tip Select the Send From pick list to send an application from an expansion card inserte...

Page 454: ...g a blank message with the information you want to send as an attachment Address the message enter a subject line and then select Send or Get Send Using the Send command with SMS You cannot send a category or an application with SMS You can send information as part of a text message using the Send command Follow the procedure for sending information Select SMS in the Send With dialog box The SMS a...

Page 455: ...ing on the receiving handheld model not all information may be sent correctly Beaming information from within an application 0 1 Select the information you want to beam a Open an application b Select the entry you want Continued Tip For best results when beaming the handhelds should be between 4 and 39 inches 10 centimeters and one meter apart and there should be a clear path between them Tip Beam...

Page 456: ...t directly at the IR port of the other handheld 3 Wait for the Beam dialog box to indicate that beaming is complete Done Tip The leftmost menu in most applications is named Record Tip In Contacts you can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card Beam your business card to other handhelds by holding down the...

Page 457: ...tegory a Open the menus b Select the Beam Category menu item in the leftmost menu c When the Beam dialog box appears point your handheld s IR port directly at the IR port of the other handheld 3 Wait for the Beam dialog box to indicate that beaming is complete Done Tip Create a category of Calendar events such as your meeting schedule and then beam the entire category to your business partner s ha...

Page 458: ...the menus c Select Beam in the App menu d Select the location of the app from the Beam From pick list e Select the application you want to beam You cannot beam an application that has a lock icon next to the application size Continued Tip Select the Beam From pick list to beam an application from an expansion card inserted into the expansion slot NOTE ...

Page 459: ... information by inserting the card into the slot on another Palm Powered device Copy information such as a photo or video from your handheld to your computer or from your computer to your handheld by synchronizing 2 Beam the application a Select Beam b When the Beam dialog box appears point your handheld s IR port directly at the IR port of the other handheld 3 Wait for the Beam dialog box to indi...

Page 460: ...ng Setting up a connection with a phone to share information wirelessly VersaMail Sending information as an attachment to an email message SMS Sending information as part of a text message Common Questions Answers to frequently asked questions about sharing information Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Suppo...

Page 461: ...odging transportation entertainment and more and save all of the information in one convenient place You can even transfer the information to a spreadsheet on your computer Benefits of Expense Monitor your business and personal expenses Easily retrieve expense information Create expense reports faster In this chapter Adding an expense Choosing currency options Deleting expenses Customizing the exp...

Page 462: ... You Know Expense is not just for business Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out Tip Add an expense simply by entering the first letter of the expense type For example entering D opens a dinner item with today s date To enable this feature on your handheld open the Options menu and select Preferences Check the auto...

Page 463: ...the vendor and city associated with the expense For example a business lunch might be at Rosie s Cafe in San Francisco Attendees Enter the people associated with the expense c Select OK That s it Your handheld automatically saves the expense Make sure you have a current backup Synchronize often Tip Add extra information to your expense items Select the item and select Details Then select Note and ...

Page 464: ... pick list 0 1 Go to Applications and select Expense 2 Open the Receipt Details dialog box a Tap an expense item b Tap Details 3 Select the currency symbol s that you want to see in the pick list a Select the Currency pick list and then select Edit currencies Continued Tip If you travel a lot update the currency pick list so that you can quickly get to the symbols you need Did You Know Use separat...

Page 465: ...y c Select OK and then select OK again The expense list now displays the currencies you selected 1 Go to Applications and select Expense 2 Open Expense Preferences dialog box a Open the menus b Select Options and then select Preferences Continued Currency pick list Done Tip If you re entering several expenses that all use the same currency change the preset currency to that symbol to save time Whe...

Page 466: ...tries you can create your own symbol 0 3 Choose the default currency a Select the Default Currency pick list b Select the symbol you want to appear when you add new expenses c Select OK 0 Done 1 Go to Applications and select Expense 2 Open the Custom Currencies dialog box a Open the menus b Select Options and then select Custom Currencies Continued ...

Page 467: ...ten E2 Handheld 446 CHAPTER 20 Managing Your Expenses 3 Create the custom symbol a Select a Country box b Enter the name of the country and the symbol that you want c Select OK and then select OK again Done ...

Page 468: ...ire category of expenses at once Deleting an individual expense 0 1 Go to Applications and select Expense 2 Tap the expense you want to delete 3 Delete the item a Open the menus b Select Delete Item in the Record menu 4 OPTIONAL Check the box to save an archive copy of the expense on your computer 5 Select OK Done ...

Page 469: ...te the category and all of its items a Select the category you want to delete b Select Purge c Select Done Done Tip To combine expenses from different categories rename one category to match the other category s name Did You Know There is another way to delete a category Select the Category pick list and select Edit Categories Select the Delete command to delete the selected category and move all ...

Page 470: ...and then select OK Sort by Sort expenses by date or type Distance Show distance in miles or kilometers Show currency Show or hide the currency symbol in the expense list Done Did You Know Customizing the expense list makes it easy to see how much you spent on each type of expense For example to see how much you spent on taxis sort your expenses by type so that all your taxi expenses appear togethe...

Page 471: ...t the following topics Adding editing and deleting expense items Organizing your expenses by date type amount notes or category Viewing expense items as a list large icons or small icons Converting a list of expenses to a single currency Printing expense reports Transferring expense information to other applications such as Microsoft Excel using the Send or Export command in Palm Desktop software ...

Page 472: ...h Graffiti 2 characters and ShortCuts Calculator Performing basic math calculations associated with your expenses Categories Creating and editing categories Organizing expenses by type and sorting them Customizing Setting number formats Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re having problems with...

Page 473: ...ancing your checkbook it s always nice to have a calculator on hand And because it s part of your handheld there s no need to carry a separate calculator Benefits of Calculator Always have a calculator with you Store calculations for later use In this chapter Calculator buttons Viewing recent calculations Related topics ...

Page 474: ...umber you entered Clear the entire calculation so that you can start over Enter a number and then select this button to change it to a percentage Enter a number and then select this button to calculate the square root of the number Enter a number and then select this button to make it negative Tip Use the memory buttons to store and recall a number you enter in multiple calculations Tip If you mak...

Page 475: ...n the menus b Select Edit and then select Show History c Select OK Done Did You Know Viewing recent calculations is helpful when double checking the math in your checkbook register Did You Know Calculator History also has these functions Clear Select to clear the calculator s history Copy Select to copy the history of calculations Then paste them into another application by opening the Edit menu a...

Page 476: ...you calculate formulas in a number of different areas 0 1 Go to Applications and select Calculator 2 Access the advanced mode calculators a Open the menus b Select Options and then select Advanced Mode You can now use the scientific calculator c If you want to use other calculators such as finance logic statistics or area open the menus select Options and then select a mode from the list Done ...

Page 477: ...round Opening applications Using menus Entering Information Entering numbers with Graffiti 2 characters Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re having problems with Calculator or anything else on your handheld go to www palmOne com support ...

Page 478: ...ormation stored there you ll definitely want to protect it Benefits of privacy Protect information if your handheld is misplaced Hide private information Unlock your handheld using only one hand In this chapter Choosing a security level Marking information as private Setting the level of privacy Using a password Locking your handheld Using Quick Unlock Encrypting your information Limiting the numb...

Page 479: ... privacy for private entries but anyone can view the info by simply selecting it Hiding private entries and creating a password Private entries are displayed when the password is entered This is the basic level of security Encrypting entries requires assigning a password Entries are scrambled whenever your handheld locks and are only displayed when the password is entered Choose to encrypt all inf...

Page 480: ...try as private is the first step in protecting your info 0 1 Open an application 2 Create a new entry or select the entry that you want to make private 3 Mark it as private a For existing Contacts select Edit b Select Details c Check the Private box d Select OK e In Contacts and Memos select Done Done Private box ...

Page 481: ...y 2 Select the display option for private entries a Select the Private Records pick list b Select one of these options and then select Done Show Display private entries Mask Cover entries with a gray mask you can see the mask onscreen but you can t see the content of the entry Hide Make private entries invisible Continued Tip You can also set the level of privacy from within certain applications O...

Page 482: ...cords dialog box and then select OK When you close a masked entry it remains masked Using a password Further protect your hidden or masked entries by creating a password which is needed to display the contents of hidden masked entries Cont d Done Masked entry Tip Use a password to protect confidential work or personal information If your handheld is lost or stolen this information will be safe ...

Page 483: ...fs b Select Security 2 Create a password a Select the Password box b Enter a password with Graffiti 2 writing the numeric keypad or the onscreen keyboard c Select OK Continued Tip The best passwords consist of a mix of letters characters and numbers Longer passwords are better than short ones Any password you create is case sensitive Password box ...

Page 484: ...he password again and then select OK b Enter a hint to help you remember the password if you forget it and then select Done 4 Select Done Done 1 Open Security a Go to Applications and then select Prefs b Select Security Continued Tip In Palm Desktop software you can require password entry for private info to display Open the Tools menu and click Options and then click Security The password is the ...

Page 485: ... box b Enter the current password and then select OK 3 Change your password a Select OK b Enter a new password and then select OK 4 Confirm the password and enter a hint a Enter the password again and then select OK b Enter a hint to help you remember the password if you forget it and then select Done 5 Select Done Done ...

Page 486: ...ting a password You can delete your password at any time You must enter the current password before you can delete it 0 1 Enter your password a Select the Password box b Enter the current password and then select OK 2 Delete your password a Select Unassign b Select Done Done ...

Page 487: ... your handheld Deleting a forgotten password also deletes all entries marked as private Be sure to synchronize your handheld with your computer before and after this procedure so you can restore any private entries that were deleted along with the password 0 1 Open Security a Go to Applications and then select Prefs b Select Security 2 Open the Incorrect Password dialog box a Select the Password b...

Page 488: ...ou still cannot remember the password you must do a hard reset to resume using your handheld A hard reset deletes all of the information on your handheld including your password You can restore the information by synchronizing your handheld with your computer 3 Delete the forgotten password a Select Lost Password b Select Delete Password 4 Synchronize your handheld with your computer to restore an...

Page 489: ...Private Locking your handheld automatically 0 1 Open Security a Go to Applications and then select Prefs b Select Security 2 Open the Lock Handheld dialog box a Select the Auto Lock box b If necessary enter your password and then select OK Continued Auto Lock box ...

Page 490: ...ays leave your handheld unlocked When power is off Automatically lock your handheld whenever you turn it off At a preset time Set a time when your handheld will automatically lock After a preset delay Set a period of inactivity after which your handheld will automatically lock 4 Select OK and then select Done Done ...

Page 491: ... Handheld 470 CHAPTER 22 Keeping Your Information Private Locking your handheld manually 0 1 Open Security a Go to Applications and then select Prefs b Select Security 2 Select Lock 3 Select Lock Device Done Lock ...

Page 492: ...empts to unlock your handheld After three attempts you must use your password to unlock your handheld Creating a Quick Unlock combination 0 1 Open Security a Go to Applications and then select Prefs b Select Security 2 Open the Quick Unlock dialog box a Select the Quick Unlock box b If necessary enter your password and then select OK Continued Before You Begin To use Quick Unlock you must first cr...

Page 493: ...Use the 5 way or tap the onscreen navigator to create a combination For example you might choose Left Right Left as a combination b Select OK 4 Select Done When your handheld is locked you can now unlock it by using the Quick Unlock combination If you forget your combination you are asked to enter your password Done ...

Page 494: ...mbination 0 1 Open Security a Go to Applications and then select Prefs b Select Security 2 Open the Quick Unlock dialog box a Select the Quick Unlock box b If necessary enter your password and then select OK 3 Delete the Quick Unlock combination a Select Unassign b Select Done Done Quick Unlock box ...

Page 495: ...contacts and calendar entries or an application with a large number of records encrypting the data can take a very long time The more information you select for encryption the longer your handheld takes to scramble and unscramble the information Also applications that use large files such as palmOne Media take a long time to encrypt In these cases consider the trade off between security and conven...

Page 496: ... 22 Keeping Your Information Private 2 Open the Encrypt Data dialog box a Select Options b Check the Encrypt data when locked box c Select Choose Applications 3 Select the applications you want to encrypt and then select OK Continued ...

Page 497: ...rusion protection if you keep highly confidential information on your handheld If you limit the number of password attempts be sure to use Keylock to prevent accidental password attempts while your handheld is in a purse or pocket 4 OPTIONAL To encrypt only the private entries in the applications you selected check the Encrypt private records only box 5 Select OK and then select Done Done Tip Sync...

Page 498: ...ect Prefs b Select Security 2 Set the number of password attempts a Select Options b If necessary enter your password and then select OK c Select the Intrusion Protection box d Enter the number of password attempts that are allowed before selected information on your handheld is deleted Continued Intrusion Protection box ...

Page 499: ...information is deleted after the set number of failed attempts Private Records All entries marked private are deleted after the set number of failed attempts All Data All information you entered and all applications you installed on your handheld are deleted after the set number of failed attempts b Select OK 4 Select OK two more times and then select Done Done Tip The number of password attempts ...

Page 500: ...ation Customizing Entering your owner information in case your handheld is lost or stolen Maintaining Doing a hard reset Common Questions Answers to frequently asked questions about privacy Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re having problems with private entries or anything else on your handh...

Page 501: ...chool activities your conference schedule your shopping list for the week and entertainment Categories help you organize different aspects of your life no matter how you choose to group them Benefits of categories Better organize your information Easily retrieve the information you need In this chapter Adding a category Renaming a category Deleting a category Placing information in a category View...

Page 502: ...owing To add a category for individual entries in one of the applications above open that application To add a category for applications go to Applications 2 Add a new category a Select the pick list in the upper right corner and then select Edit Categories b Select New and enter the name of the new category c Select OK and then select OK again Done Did You Know You can have up to 15 categories in...

Page 503: ...2 Rename the category a Select the pick list in the upper right corner and then select Edit Categories b Select the name of the category you want to change and then select Rename c Enter a new category name and then select OK d Select OK again Done Tip If you want to combine items in different categories rename one category to the other category name Did You Know Some categories like All and Unfil...

Page 504: ...box Calendar Select an event select Details select the Category pick list and then select Edit Categories All other applications Select the pick list in the upper right corner and then select Edit Categories 3 Delete the category a Select the name of the category you want to delete b Select Delete c Select Yes d Select OK Done Tip In Expense you can delete a category including its contents with th...

Page 505: ...ions in another Then you can go right to the group of applications you need An entry or application cannot be placed in more than one category Placing an entry in a category 0 1 Open an application that contains a category option In Calendar go to Day View 2 Open an entry 3 In Note Pad only skip to step 5 4 Open the Details dialog box Contacts Select Edit and then select Details All other applicat...

Page 506: ...Information 5 Place the entry in a category a Select a category from the Category pick list b If necessary select OK c If necessary select Done Done Tip To place an entry in a different category simply select a different category from the Category pick list Category ...

Page 507: ...plication in a category 0 1 Go to Applications 2 Open the Category dialog box a Open the menus b Select Category in the App menu 3 Place the application in a category a Select the pick list next to the application you want to place in a category b Select a category and then select Done Done ...

Page 508: ... to view Calendar Select Show Category List and then select the category you want to view from the pick list All other applications Select the category you want to view from the pick list in the upper right corner Done Tip In Applications view scroll through the categories by pressing Right or Left on the 5 way navigator To view all of the applications on your handheld select the All category Tip ...

Page 509: ...nus Calendar Color coding your events in Calendar Media Organizing photos or videos into albums Sharing Beaming a category to another Palm Powered device Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re having problems with categories or anything else on your handheld go to www palmOne com support ...

Page 510: ...ct time but you can even set an alarm so you don t miss that early flight back home Benefits of World Clock Always have the correct time no matter where you are No need to carry a separate alarm clock In this chapter Checking the current date and time Setting the primary location Choosing secondary locations for other time zones Modifying the locations list Setting the alarm clock Changing the clo...

Page 511: ...k you can set the location date and time for a primary location The settings for this primary location are used by all of the applications on your handheld 0 1 Go to Applications and select World Clock 2 Select the primary location a Select the primary location pick list b Select the location you want to be the primary location If you need more choices modify the locations list Done Key Term Prima...

Page 512: ...is automatically changed in the other 0 1 Go to Applications and select World Clock 2 Select Set Date Time 3 Set the date a Select the Set Date box b Select the arrows to select the current year c Select the current month d Select the current day Continued Did You Know When the Daylight Savings settings are active the time changes according to the rule for the primary location For example in North...

Page 513: ...t the arrows to change them c Select AM or PM and then select OK 5 Select Done Done Tip Selecting a time zone when creating a new event in Calendar allows you to travel and have youreventsautomatically adjust to the time zone in your new location Time zones in Calendar work only if you are synchronizing with Outlook or Exchange ActiveSync Hour Minute ...

Page 514: ...orld Clock 2 Select the pick list next to one of the secondary locations 3 Select the location you want to use as the new secondary location If you need more choices modify the locations list Done Tip If you have friends family or colleagues in another time zone select a city in their zone as your secondary location When you need to contact them you can easily check to see what time it is where th...

Page 515: ...d select World Clock 2 Open the Edit List dialog box a Select a location pick list b Select Edit List 3 Add the new location a Select Add b Scroll through the list to select a location that is in the same time zone as the city you want to add c Select OK Continued Tip If you know what you re looking for in a long pick list use Graffiti 2 writing to find it faster Enter the first letter of the word...

Page 516: ...e location Time Zone Select the time zone for the location Daylight Saving Time box Check for your handheld to automatically adjust the date and time for Daylight Saving Time in this location Start and End dates Select the boxes to change the start and end dates of Daylight Saving Time if necessary 5 Select OK and then select Done Done ...

Page 517: ...ock Settings Deleting a location 0 1 Go to Applications and select World Clock 2 Select the location you want to delete a Select a location pick list b Select Edit List c Select a location and then select Remove 3 Select OK and then select Done Done ...

Page 518: ...ime set for the primary location Continued Did You Know Use World Clock to set an alarm within the next 24 hours Set alarms outside of this time frame in Calendar Did You Know Remember to put your handheld on local time If you travel from San Francisco to London make London your primary location so that all your alarms ring on time instead of eight hours late Tip Set an alarm while you re working ...

Page 519: ...upper left corner of the screen to remind you of the upcoming alarm Go To Cancel the reminder message and open World Clock 3 OPTIONAL Select the alarm sound and volume a Open the menus b Select Options and then select Alarm Preferences c Select the pick lists to select the alarm sound and volume This volume setting does not affect the other sounds on your handheld including the alarms you set in C...

Page 520: ...World Clock 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Select any of the following options and then select OK Show Multiple Locations Display the secondary locations Uncheck it to display only the primary location Show Date Display the date in World Clock Done ...

Page 521: ...ns Using menus Calendar Setting an alarm outside of the next 24 hours Customizing Changing the volume of other system sounds Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re having problems with World Clock or anything else on your handheld go to www palmOne com support ...

Page 522: ...eference settings can help extend the life of your handheld s battery Benefits of customizing Access applications quickly Conserve power Enjoy your handheld more Make your screen easy to read In this chapter Customizing Favorites View Customizing Applications View Making the screen easier to read Assigning a button to your frequently used applications Setting the date and time Customizing the way ...

Page 523: ...o those you use most often Changing the background photo in Favorites View 0 1 Go to Favorites 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Select a photo for the background a Check the Background box b Select the picture box c Select a picture d Select Done 4 Adjust the fade setting so that the text is easy to read against the photo and...

Page 524: ...ect Edit Favorite 3 Change the favorite a Select the favorite type from the Type pick list application or web link b Select the application from the Original pick list or select to enter the web address you want c Enter a name for your new favorite and select OK Done Tip You can also tap and hold on the favorite you want to change Did You Know You can move a favorite to a different location on the...

Page 525: ...small icons so that you can see more applications without scrolling 0 1 Go to Applications 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Select the View By pick list and select List or Icon as the display format 4 If you want the last category you viewed to reappear the next time you visit the Applications screen check the Remember Last C...

Page 526: ...ustomizing Your Handheld 5 Select a photo for the background a Check the Background box b Select the picture box c Select a picture d Select Done e Adjust the fade setting so that the text is easy to read against the photo f Select OK Done ...

Page 527: ...ny applications you can change the font style to make text easier to read There are four font styles available In certain lighting conditions you may also need to adjust the brightness to read the information on the screen Changing the screen fonts Small font Large font Small bold font Large bold font ...

Page 528: ... Customizing Your Handheld 0 1 Open the Select Font dialog box a Go to Applications b Open the menus c Select Options and then select Font 2 Select the font style you want to use and then select OK Done Small Small bold Large bold Large ...

Page 529: ...508 CHAPTER 25 Customizing Your Handheld Adjusting the brightness 0 1 Tap the Brightness icon to open the Adjust Brightness dialog box 2 Drag the slider to adjust the contrast level and then select Done Done Brightness icon ...

Page 530: ...ing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications 0 1 Open Color Theme Preferences a Go to Applications b Select Prefs c Select Color Theme 2 Select a theme and then select Done Done ...

Page 531: ...andheld and the Star icon For example if you use Memos often you can assign Memos to a button so that you don t have to scroll through Applications View whenever you want to use that application 0 1 Open Buttons Preferences a Go to Applications b Select Prefs c Select Buttons 2 Select the pick list next to the button you want to reassign and select the application that you want to assign to that b...

Page 532: ...ist and select the action you want to assign to the full screen pen stroke c Select OK 4 Select Done Done Key Term Full screen pen stroke A stroke that is drawn from the bottom of the input area to the top of the screen You can use this stroke as a quick way to do a selected task such as opening the Graffiti 2 Help screen Pick list ...

Page 533: ...vel to a new time zone change the Location setting to quickly reset the date and time Your appointments stay at the time you entered them no adjustments for time zones So always enter your schedule based on the time zone you will be in on the day of the event 0 1 Open Date Time Preferences a Go to Applications b Select Prefs c Select Date Time Continued Did You Know The location you select also ap...

Page 534: ...go to step 3 No nearby city Select Edit List and do steps b through e b Select Add c Select a city in your time zone and then select OK d Select OK again and then select Done e Select the Location pick list and select the city you just added 3 Select Done Done Tip You can rename the location to the city where you live Select the Name field and then modify the location name Name field ...

Page 535: ...me However you may need to do this if you do a hard reset on your handheld 0 1 Open Date Time Preferences a Go to Applications b Select Prefs c Select Date Time 2 Select the location 3 Set the date a Select the Set Date box b Select the arrows to select the current year c Select the current month d Select the current date Continued Year arrows ...

Page 536: ...s based on geographic regions where you might use your handheld For example in the United Kingdom time often is expressed using a 24 hour clock In the United States time is expressed using a 12 hour clock with an AM or PM suffix You can use the original preset formats or change them based on your personal preferences 4 Set the time a Select the Set Time box b Select the hour and minute boxes and t...

Page 537: ...s c Select Formats 2 Select a country a Select the Preset to box to open the Set Country dialog box b Select a country c Select OK Continued Tip The country setting changes only the way the date and time look It doesn t change your handheld s time to that country s time To do that go to Date Time Preferences or to World Clock ...

Page 538: ...isplayed in 12 hour or 24 hour format and which symbol separates the numbers Date Controls the sequence in which the day month and year appear and which symbol separates the segments Week starts Controls whether applications treat Sunday or Monday as the first day of the week Numbers Controls the decimal and thousands separator symbols 4 Select Done Done ...

Page 539: ...rea Preferences and use the full screen for Graffiti 2 writing you do not have to write in the input area 0 1 Open Writing Area Preferences a Go to Applications b Select Prefs c Select Writing Area 2 Tap one of the following and then select Done On Turns on the full screen writing area When you select this option a box appears for you to check if you want to see your strokes as you write Off Turns...

Page 540: ...rite the Punctuation Shift stroke before writing symbols and other special characters Use buttons and other controls that appear on the screen by tapping and holding the button or control until it activates Done Before You Begin Turn on Writing Area Preferences as described in the previous section Tip Right after you write a character your handheld interprets a quick tap on the screen as a period ...

Page 541: ...references screen to select an alternate stroke shape for these characters 0 1 Open Graffiti 2 Preferences a Go to Applications b Select Prefs c Select Graffiti 2 2 Select alternate strokes a Tap a character to view its alternate stroke b Check the box to use the alternate stroke and then select Done 3 Repeat step 2 for each stroke you want to reassign and then select Done Done ...

Page 542: ...hortCuts anywhere you enter info with Graffiti 2 writing 0 1 Open ShortCuts Preferences a Go to Applications b Select Prefs c Select ShortCuts Continued Tip You may want to add a space character after the last word in your ShortCut text This way a space automatically follows the ShortCut text Tip To learn how to use ShortCuts while entering information see Writing Graffiti 2 ShortCuts Did You Know...

Page 543: ...tCut Name line enter the abbreviation c On the ShortCut Text line s enter the text you want to insert when you write the abbreviation d Select OK and then select Done Done Tip The ShortCut Text can be 45 characters long That s long enough for a name whose spelling you always forget or a complex email address ...

Page 544: ...0 1 Open ShortCuts Preferences a Go to Applications b Select Prefs c Select Shortcuts 2 Edit the ShortCut a Select the ShortCut you want to change b Select Edit c Make your changes d Select OK and then select Done Done Tip To delete a ShortCut open ShortCuts Preferences and select the ShortCut Select Delete select Yes and then select Done ...

Page 545: ...ouchscreen 2 Tap the targets on the screen as precisely as possible and then select Done You need to tap at least three targets maybe more if you don t tap carefully Done Key Term Touchscreen Another name for your handheld s screen and the internal circuitry that enables it to respond appropriately to taps Tip If your screen is not responding to taps use the 5 way navigator to open Touchscreen Pre...

Page 546: ...ilent in step 2 select Done If you selected Custom in step 2 select the System Sound Game Sound and Alarm Sound pick lists and select the volume level for each sound then select Done Done Tip You can choose different types of sounds for Calendar Tasks and World Clock Go to the application open the Options menu and then select Preferences Did You Know When you connect headphones to your handheld th...

Page 547: ...er information does not include your username or passwords 0 1 Open Owner Preferences a Go to Applications b Select Prefs c Select Owner 2 Modify or enter the text and then select Done Done Tip In addition to entering owner information you can assign a name to your handheld for Bluetooth communication Did You Know If you use Security Preferences to turn off and lock your handheld with a password y...

Page 548: ... Does your handheld turn itself on accidentally in your briefcase pocket or purse You can lock the buttons on the front of your handheld to prevent this from happening and to prevent the battery from draining 0 1 Open Keylock Preferences a Go to Applications b Select Prefs c Select Keylock Continued Tip When Keylock is on your handheld does not respond when you press the quick buttons To use your ...

Page 549: ...f these settings and then select Done Never Keylock always remains off Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep Manual Keylock turns on when you press and hold the power button until the system sound confirms that Keylock is on Done 1 Open Power Preferences a Go to Applications b Select Prefs c Select Power Continued ...

Page 550: ...minutes or 3 minutes On while charging Select whether your handheld stays on continuously when it is connected to the AC charger When this option is off you can still turn on your handheld to view your info while your handheld charges but it turns off automatically after a period of inactivity Beam Receive Select whether you can receive beamed information on your handheld Turn this setting on to r...

Page 551: ...To set up a phone connection you must have a GSM or GPRS mobile phone enabled with data services and a driver for your phone Check www palmOne com for available phone drivers or contact the phone manufacturer Changing the preset connection settings The following steps show you how to adjust the communication speed in the preset IR to a PC Handheld connection setting You can similarly edit other co...

Page 552: ...ld 2 Open the Edit Connection dialog box a Select the IR to a PC Handheld connection b Select Edit 3 Change the speed setting a Select Details b Select the Speed pick list and select the appropriate speed c Select OK d Select OK again and then select Done Done ...

Page 553: ...set connection settings are close to what you need or if you re already using all the connections as they are you can create a new connection 0 1 From the Connection Preferences screen select New Continued Tip To delete a connection that you created select it on the Connection Preferences screen and then select Delete ...

Page 554: ...k Via Select the method you want to use to connect to the device you selected Bluetooth the Bluetooth radio on your handheld Cradle Cable the USB sync cable that came with your handheld Infrared the IR port on your handheld The Dialing and Volume settings appear only if you select Modem as the Connect to setting Dialing Select whether your modem uses TouchTone or Rotary dialing Volume Select the v...

Page 555: ...d select the appropriate speed c Select the Flow Ctl pick list and select whether the connection uses flow control Automatic Your handheld determines when to use flow control On Flow control is always on Off Flow control is always off d For a modem connection enter the initialization string e Select OK 4 Select OK and then select Done Done ...

Page 556: ... sold separately The GSM mobile phone account must also include data services 0 1 Open Phone Preferences a Go to Applications b Select Prefs c Select Phone 2 Select the connection a Select the Connection pick list and select your mobile phone from the list b Select Test to make sure the settings work with your phone c Select Done Done Tip If your phone doesn t appear on the list you need to instal...

Page 557: ...r ISP or dial in server You can create save and reuse service profiles You can create additional service profiles from scratch or by duplicating an existing profile and editing the information 0 1 Open Network Preferences a Go to Applications b Select Prefs c Select Network Continued Before You Begin You need the following A mobile phone with a Bluetooth radio or an IR port sold separately A wirel...

Page 558: ...igned appears in this box and you don t need to enter a password when you log in Connection Select the Connection pick list and select the method you want to use to connect to your ISP or to a dial in server See Connecting your handheld to other devices for info on creating and configuring connection settings 3 If you re using a phone or modem connection enter the phone settings a Select the Phone...

Page 559: ...o disable Call Waiting Call Waiting can cause your session to end if you receive a call while you are connected Contact your local phone company for the code that is appropriate for you Use calling card If you want to use your calling card when dialing your ISP or dial in server check the Use calling box to select it Enter your calling card number on the Use calling card line Because MCI works dif...

Page 560: ... Network Preferences a Go to Applications b Select Prefs c Select Network 2 Make the connection a Make sure the service profile you want to use appears in the Service field If not select it b Select Connect 3 End the connection when you ve finished using it a Select Disconnect b Select Done Done Tip To see expanded Service Connection Progress messages press Down on the 5 way To see more informatio...

Page 561: ... username password and telephone number If you re creating a new service profile you may need to use the Details dialog box to add more information to your service profile 0 1 Open Network Preferences a Go to Applications b Select Prefs c Select Network 2 Open the Details dialog box a Select the Service pick list and select the service you want to add details to b Select Details Continued ...

Page 562: ...ystems do not require that you enter DNS addresses If you do need DNS addresses uncheck the DNS box tap the space to the left of each period in the Primary and Secondary DNS fields and then enter the appropriate sections of each address IP Address Check the IP Address box to use a temporary IP address Uncheck the IP Address box to enter a permanently assigned address 4 Select OK and then select Do...

Page 563: ...le 0 1 Open Network Preferences a Go to Applications b Select Prefs c Select Network 2 Delete the service you want to delete a Select the Service pick list and select the service you want to delete b Open the menus c Select Delete in the Service menu d Select OK and then select Done Done ...

Page 564: ... need it It automates the events that must take place to establish a connection between your handheld and the corporate servers You can create login scripts by selecting commands from the Command pick list in the Login Script dialog box Some commands such as Send require you to supply additional information If the command requires additional info a field appears to the right of the command where y...

Page 565: ...from the list Wait For Tells your handheld to wait for specific characters from the server before executing the next command Wait For Prompt Detects a challenge response prompt coming from the server and then displays the dynamically generated challenge value You then enter the challenge value into your token card which in turn generates a response value for you to enter on your handheld This is a...

Page 566: ...ts you to enter one The Password command is usually followed by a Send CR command Delay Tells your handheld to wait a specific number of seconds before going to the next command in the login script Get IP Reads an IP address and uses it as the IP address for your handheld This command is used with SLIP connections Prompt Opens a dialog box and prompts you to enter certain text for example a passwo...

Page 567: ...Tungsten E2 Handheld 546 CHAPTER 25 Customizing Your Handheld 4 Complete the script a Repeat step 3 until the login script is complete b Select OK and then select OK again c Select Done Done ...

Page 568: ... a plug in application in the following situations You need the login script to properly respond to different connection scenarios defined by the authentication server You want to perform conditional tests and branching as part of the login process Plug in applications have the following characteristics Written in C language Compiled into a device executable Called properly from a login script Abl...

Page 569: ...ns Your company s wireless local area network LAN is located outside the firewall Your company s wireless LAN is located inside the firewall but you are trying to access the network from outside the firewall for example from a public location or at home Check with your company s system administrator to see if a VPN is required to access the corporate network If you need a VPN you must purchase and...

Page 570: ...ickly enter text phrases Bluetooth Customizing Bluetooth communication settings Privacy Keeping information private by locking your handheld with a password Categories Creating categories so you can organize your applications and information World Clock Viewing the date and time in other cities Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www pal...

Page 571: ... to use expansion cards Also use expansion cards to install and run cool games and other types of software from dictionaries to travel guides on your handheld Benefits of expansion cards Listen to music Back up info Add more games and other software Add accessories Store carry and exchange info In this chapter What type of expansion cards can I use How can expansion cards help me Removing an expan...

Page 572: ...d other software Purchase popular games dictionaries travel guides and more To check out the variety of expansion cards available for your handheld visit www palmOne com mytungstene2 and click the Accessories link Add accessories Attach SDIO accessories such as a presentation module to your handheld Store all your info Never worry about running out of space on your handheld Purchase as many expans...

Page 573: ...must remove this card before you can put a real card into the slot 0 1 Push lightly against the card with your thumb until you hear the confirmation tone 2 Slide the card out of the expansion slot Done NOTE Tip To prevent damaging the card and the info on it always wait for your handheld to finish writing to the expansion card before you remove the card from the slot ...

Page 574: ...card into the expansion slot with the label side facing the front of the handheld 2 Push the card in with your thumb until you feel the card click in place and hear the confirmation tone No confirmation tone Check the Sounds Alerts Preferences to make sure the System Sound setting is turned on Done NOTE ...

Page 575: ...t run correctly when you install them on an expansion card Try installing these applications on your handheld instead If you still have problems contact the developer 0 1 Insert the expansion card 2 Go to Applications and select the expansion card from the category pick list 3 Select an application icon to open that application Done Did You Know You can install applications and other files to an e...

Page 576: ... on an expansion card instead of on your handheld In other applications such as palmOne Media storing files on expansion cards is optional You can open files on an expansion card when you insert the card into the expansion slot 0 1 Open the application associated with the files you want to open 2 Insert the expansion card 3 Select the entry you want to view Done ...

Page 577: ...ary of its contents Go to Applications and select Card Info Tip Reading and writing info on an expansion card uses more battery power than doing the same task on your handheld If you have enough space on your handheld consider copying the info to your handheld Tip If your handheld s battery is very low access to the expansion card may be disabled If this occurs recharge your handheld as soon as po...

Page 578: ...re to store your info When you buy a new card give it a name that helps you remember what s on the card You can rename the card later if you decide to store different info on the card 0 1 Go to Applications and select Card Info 2 Open the Rename Card dialog box a Open the menus b Select Rename Card on the Card menu 3 Enter the new name for the card and then select Rename Done ...

Page 579: ...tions that are copy protected You cannot copy or beam these applications a Select the Copy From pick list and select Handheld b Select the application you want to copy c Select Copy d Select Done Done Tip If you use a card reader to view your card on a computer the file names may differ from the names you see on your handheld Did You Know Some applications such as Media let you copy or move info b...

Page 580: ...ew applications and files We do not recommend formatting backup cards Formatting removes the backup application and turns the card into a blank memory card 0 1 Insert an expansion card 2 Go to Applications and select Card Info 3 Format the card a Open the menus b Select Format Card on the Card menu c When asked if you want to format the card select OK Done IMPORTANT ...

Page 581: ...hanging cards or beaming items between handhelds Sending applications and information to other Bluetooth devices by using Bluetooth wireless technology on your handheld Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytungstene2 Support If you re having problems with expansion cards or with anything else on your handheld go to www p...

Page 582: ...c electricity buildup before you connect your handheld to any cable or accessory Use the carrying case that came with your handheld It provides protection if your handheld is accidentally dropped Use only the stylus to tap the screen no pens pencils paper clips or other sharp objects Use only the supplied AC charger to charge your handheld Keep the battery charged Keep the screen free of dust or a...

Page 583: ...andheld to very hot or cold temperatures including placing it near a heater leaving it in a car or setting it by a window in direct sunlight Resetting your handheld On rare occasions your handheld may not respond when you press a button or tap the screen In this case you need to reset your handheld Doing a soft reset A soft reset tells your handheld to stop what it s doing and start over again Non...

Page 584: ...aining Your Handheld To do a soft reset use the tip of the stylus to gently press the reset button inside the hole on the back panel of your handheld If your handheld does not respond after a soft reset you need to do a hard reset Reset button ...

Page 585: ...ate backup available Before you do a hard reset be sure to synchronize 0 1 Press and hold the power button 2 While holding the power button use the tip of the stylus or a similar object without a sharp tip to gently press and release the reset button inside the hole on the back of your handheld 3 Wait for the Palm Powered logo to appear and then release the power button 4 When you see the message ...

Page 586: ...ion back on your handheld However you may need to re enter some of your personal settings as well as your color coded categories in Calendar WINDOWS ONLY 0 1 Open the Custom menu in the HotSync application a Click the HotSync Manager icon in the taskbar in the lower right corner of the screen b Click Custom 2 Select the correct username from the list at the top of the box Continued ...

Page 587: ...ication in the Conduit list and then click Change b Select Desktop overwrites handheld This change applies only to the next synchronization c Click OK 4 Repeat step 3 for the other applications in the list that you want to restore and then click Done 5 Synchronize your handheld with your computer Done NOTE ...

Page 588: ... Creating a backup of your information Customizing Customizing your handheld again after doing a hard reset Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com mytunstene2 Support If you re having problems with resets or with anything else on your handheld go to www palmOne com support ...

Page 589: ...ens when I insert the CD WINDOWS ONLY 1 Click Start on your computer and then select Run 2 Click Browse and navigate to your CD ROM drive 3 Select Autorun click Open and then click OK I cannot install Palm Desktop software WINDOWS ONLY Disable any virus scanning software on your computer Close any open applications Make sure your computer has at least 170MB of disk space available Delete all tempo...

Page 590: ...s and clicking Control Panel Click Add or Remove Programs Uninstall and then reinstall the current version of Palm Desktop software MAC ONLY Disable any virus scanning software on your computer Quit any open applications Make sure your computer has at least 190MB of disk space available Install the latest Mac software updates to your computer If you are upgrading from an older Palm Powered device ...

Page 591: ...andheld for at least half an hour every day Ideally connect your handheld to a power source every night and recharge it while you sleep My battery is drained The memory on your handheld is designed to store your information even if the battery becomes drained completely When you recharge your handheld all of your existing information both in program memory and on the internal drive should appear M...

Page 592: ...dheld A soft reset tells your handheld to stop and start over again This does not affect any of the information or applications on your handheld If you had a network connection that was cut off your handheld may not respond for up to 30 seconds Wait 30 seconds before performing a soft reset If your handheld does not respond after a soft reset you need to perform a hard reset If your handheld still...

Page 593: ...a large number of small files on your handheld Try the following Check the number of documents and other files you have stored on your handheld If there are a large number transfer some of the files to an expansion card or your computer Check the number of files created by any third party application you have installed on your handheld Some third party applications create a large number of small f...

Page 594: ...e software installation CD If you have an expansion card inserted in the expansion slot on your handheld the application you want may be installed on the card instead of on your handheld To view the applications installed on the card select the pick list in the upper right corner of Applications View and select the expansion card s name from the list Entering information My handheld doesn t respon...

Page 595: ...ddle and strokes for numbers in the right side of the Graffiti 2 writing area Make sure that Graffiti 2 is not in shift mode Make sure that Graffiti 2 is not in Punctuation Shift mode The info I entered does not appear in an application Check the Categories pick list in the upper right corner of Applications View Select All to display all the records for the application Did you set private records...

Page 596: ...our screen Make sure Local USB has a checkmark next to it If not click it If you don t see the HotSync Manager icon click Start in the Windows taskbar and then select Programs Go to the palmOne program group and select HotSync Manager MAC ONLY Make sure HotSync Manager is enabled Open the Palm folder and double click the HotSync Manager icon On the HotSync Controls tab be sure Enabled is selected ...

Page 597: ...osoft Outlook already contains all of your contacts appointments tasks and notes you can change your synchronization method so that your handheld synchronizes with Outlook instead You can also change from Outlook to Palm Desktop software If you choose to synchronize with Outlook info from Contacts Calendar Tasks and Memos is synchronized with info in Outlook You can also set up the VersaMail appli...

Page 598: ...handheld make sure that Calendar is set to Synchronize the files and Date Book is set to Do Nothing If you synchronize your handheld with more than one computer click Settings and select Enable synchronization to multiple PCs for each application you want to synchronize This helps avoid duplicating the same information on a single computer Check the Set as default box to use this setting each time...

Page 599: ...l port you want to use is used by other applications exit those applications before setting up your computer for wireless synchronization Some of my applications do not synchronize If you have synchronized successfully but you can t find the information from your handheld on your computer check to see that you have the correct username selected for viewing information If you upgraded from a previo...

Page 600: ...earch the palmOne Knowledge Library for error 8009 My files didn t install during synchronization If files do not install after you synchronize the file type was not recognized On your handheld open the application associated with those files Then synchronize again If the files remain in the palmOne Quick Install list on your computer Windows only they are not associated with an application on you...

Page 601: ...ur computer Contact your system administrator to make sure your network computer is properly set up I want to synchronize my computer with more than one handheld If the computer running Palm Desktop software synchronizes with more than one handheld each handheld should have a unique name Synchronizing more than one handheld with the same username causes unpredictable results and potentially loss o...

Page 602: ...p If you marked the event as private check Security Preferences to see that Private Records is set to Show private records Time zones don t appear in my Palm Desktop software Palm Desktop software does not recognize time zones Only Outlook recognizes times zones I set the global time zone preference but only some of my events are responding to my time zone change Only new events created after the ...

Page 603: ...nually arrange the order of notes on the list screen select Preferences from the Options menu and make sure that Sort by is set to Manual If you choose to view your notes alphabetically on Palm Desktop software and then synchronize the notes on your handheld still appear in the order defined in the Preferences setting In other words the sort settings you use with Palm Desktop software are not tran...

Page 604: ...ses file size When I save songs from a CD I do not see the song title or artist name When capturing songs from a CD you must have an active Internet connection to obtain song title and artist information If the GraceNote server on the web has information about the CD the info appears in the RealPlayer desktop application Tasks The info I entered does not appear in an application Open the Options m...

Page 605: ...h link or bonded pair My handheld cannot connect to my mobile phone Use the following steps to test the connection 1 Go to Favorites and select Bluetooth 2 Make sure On is selected 3 Select the Service pick list and select the service that you want to use to connect to your phone 4 Select Connect If the connection is successful open the application that requires the connection and complete the des...

Page 606: ...ving problems accessing my account Occasionally you may experience problems using an email account after you set it up If you followed the account setup procedure and are experiencing problems using the account verify that the account complies with your email provider s requirements by following these steps Verify both your password and your username for your email account If you are connecting us...

Page 607: ...ur ISP or email service provider to verify that the service is working properly Make sure your ISP or email provider allows you to send and receive email on a wireless handheld Several providers like Hotmail do not offer this option at all My auto get mail is not working If auto get is occurring and you turn your handheld off or the connection to your email service provider is disconnected the aut...

Page 608: ...anies require that you have an Internet connection to their network to send email through their servers In this case you receive email from these accounts from the incoming mail server but if you want to send email you must send it through a different outgoing mail server I can t download any messages If the program memory on your handheld fills up you cannot download any more messages to your han...

Page 609: ... software and make sure it is configured as the default MAPI client Consult the documentation for your desktop email application for more information Privacy I ve made records private but I can t remember my password to display them First use the password hint to try to remember the password If this doesn t help or if you do not have a password hint you can use Security Preferences to delete the p...

Page 610: ...our computer Sharing I can t beam information to another handheld or other device Depending on the receiving handheld model not all information may be sent correctly If you are beaming to another Palm Powered device confirm that your handheld and the other handheld are 4 to 39 inches approximately ten centimeters to one meter apart and that the path between the two handhelds is clear of obstacles ...

Page 611: ... a soft reset on both your handheld and the receiving device When someone beams information to my handheld I get a message telling me it is out of memory Your handheld requires at least twice the amount of memory available as the info you are receiving For example if you are receiving a 30KB application you must have at least 60KB free Purge old Calendar events and delete unused or unnecessary app...

Page 612: ...ld Possible symptoms of incompatible applications include Fatal errors needing resets Nonresponsive handheld requiring a reset Slow performance Abnormal screen display or uneven sound quality Problems using Bluetooth technology or other features Problems opening an application Problems synchronizing You can determine whether an incompatible application is causing problems by deleting the applicati...

Page 613: ...er on your computer and then open the user folder for your handheld User folder names are often abbreviated as last name first initial On a Mac computer locate the folder Home Documents Palm Users handheld name Backups 2 Select and drag the Backup folder to the desktop Make sure you see the Backup folder on the desktop 3 On a Windows computer close the palmOne folder 4 Perform a hard reset Synchro...

Page 614: ... installing the application re creates your problem remove the application and contact the application developer for a solution Continue to reinstall your applications one application at a time to make sure another application is not creating a problem If installing the application does not cause a problem go to step a and reinstall another application g Go to www palmOne com us support contact in...

Page 615: ... you if that happens Self help resources If you run into a problem with your handheld be sure to check these resources first Answers to common questions about your handheld and its features The Palm Desktop online Help The Palm Desktop Software for the Macintosh User s Guide located in the Documentation folder on your installation CD The Knowledge Library accessible at www palmOne com support The ...

Page 616: ...e the problem When you do contact Technical Support please provide the following information The name and version of the desktop operating system you are using The actual error message or state you are experiencing The steps you take to reproduce the problem The version of handheld software you are using and available memory To find version and memory information follow these steps 1 Go to Applica...

Page 617: ... is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help The use of shielded I O cables is re...

Page 618: ...ulations Operation is subject to the following two conditions a this device may not cause any interference and b this device must accept any interference including interference that may cause undesired operation of the device To prevent radio interference to the licensed service this device is intended to be operated indoors and away from windows to prevent maximum shielding Equipment or its trans...

Page 619: ...6 1996 Conducted Immunity 150kHz 80MHz 3V RMS 1kHz 80 AM IEC 61000 4 11 1994 100 Voltage Dip 0 5 period 30 Dip 25 periods and 100 Dip 250 periods Authorized palmOne Representative David Waitt palmOne Compliance Engineer Date April 18 2005 Battery Warning Do not mutilate puncture or dispose of batteries in fire The batteries can burst or explode releasing hazardous chemicals Discard used batteries ...

Page 620: ...niet weggooien maar inleveren als KCA Uwaga Intrinsic Safety Warning Warning Explosion Hazard Substitution of components may impair suitability for Class I Division 2 When in hazardous location turn off power before replacing or wiring modules and Do not disconnect equipment unless power has been switched off or the area is known to be non hazardous Wireless Notices Usage Cautions In some situatio...

Page 621: ...s to docking stations is susceptible to entry of ESD Devices that you carry with you such as your handheld build up ESD in a unique way because the static electricity that may have built up on your body is automatically passed to the device Then when the device is connected to another device such as a docking station a discharge event can occur Precautions against ESD Make sure to discharge any bu...

Page 622: ... than natural fibers like cotton The rapidity with which you touch connect or disconnect electronic devices While you should always take appropriate precautions to discharge static electricity if you are in an environment where you notice ESD events you may want to take extra precautions to protect your electronic equipment against ESD ...

Page 623: ...0 synchronizing multiple 349 synchronizing with client 340 342 testing 283 upgrading 270 Accounts command 284 285 291 Acrobat Reader See Adobe Acrobat Reader action bar Web Pro 389 393 actions pen stroke 511 Add Contact dialog box 353 Add Songs to Playlist dialog box 207 add on applications 67 107 591 adding See creating Addit software 29 additional software 103 address field Web Pro 390 address f...

Page 624: ...anging 30 560 finding information in 23 40 importing information from external 100 incompatible 591 installation prerequisites for 105 installing 26 66 94 554 marking private entries in 459 moving around in 31 not finding 573 opening 32 97 98 510 554 organizing 41 481 related topics for 41 removing categories in 483 removing connections for 532 renaming categories 482 restoring archived files for ...

Page 625: ...ption 412 automatically locking handhelds 467 468 available storage space 556 B back panel controls 21 backgrounds adding photos as 163 502 505 customizing 163 502 505 selecting color of 239 509 backing up information 26 66 551 See also synchronizing archiving backing up mail databases 372 Backspace key 58 Backup ALL Databases check box 373 backup cards 559 Backup folder 372 basics 6 568 battery c...

Page 626: ...g 519 527 562 571 opening applications from 33 reassigning application 510 restoring defaults for 510 selecting dialog box 37 tapping command 24 Buttons Preferences screen 510 C cables 561 cache 266 414 415 cache size 414 415 cached web pages 414 Calculator application benefits of 452 buttons described 453 categorizing with Expense 481 copying and pasting from 454 displaying calculation history 45...

Page 627: ...mos 236 notes 238 245 tasks 216 222 227 Category command 486 Category dialog box 486 category lists 147 163 485 554 category marker 155 163 Category pick list 483 485 cautions 562 570 CD DVD command 201 CDs 201 cellular carriers 254 challenge response prompts 544 Change HotSync Action dialog box 90 Change Repeat dialog box 138 220 Change your synchronization option 10 576 changing alarms 149 bookm...

Page 628: ... computers connecting to 8 82 247 copying information to 438 customizing connections for 533 displaying primary settings for 83 entering information with 43 96 entering network information for 78 managing schedules from 167 overwriting information on 90 92 preinstalled software for 26 removing Palm Desktop software 109 synchronization options for 85 87 synchronizing with 67 68 71 257 580 transferr...

Page 629: ...ving information in 122 224 beaming from 435 benefits of 112 categorizing information in 481 484 creating business cards 119 customizing fields in 118 displaying additional fields for 116 duplicating information 120 importing information for 100 131 marking entries as private 459 opening 25 113 related topics for 131 saving information in 115 122 searching from 121 selecting field types for 117 se...

Page 630: ...urrent Burner Device drop down list 197 current date and time See also calendar clock checking 490 displaying 22 entering 55 512 514 current song 212 cursor 57 61 Custom Currencies dialog box 445 customer support 17 172 387 595 customizing applications 91 backgrounds 163 502 505 calendar 161 162 contact information 118 123 currency symbols 445 data entry 518 expense lists 449 fonts 303 Graffiti 2 ...

Page 631: ...ete Item command 447 Delete Memo command 234 Delete Memo dialog box 234 Delete messages on server option 279 Delete Note command 243 Delete Old Messages dialog box 321 Delete Task command 224 Delete Task dialog box 224 deleting applications 107 559 appointments 151 bookmarks 398 categories 483 connections 530 532 contacts 122 desktop software 7 email 279 320 321 323 email accounts 285 email filter...

Page 632: ...57 158 159 bookmarks 397 Category pick list 163 164 contact information 118 123 current date and time 490 493 email attachments 332 404 events 147 164 165 Excel spreadsheets 170 expenses 449 hidden or masked entries 461 HotSync log 72 images 174 405 information 487 memos 232 notes 242 personal calendars 132 photos 174 PowerPoint files 170 schedules 154 156 158 159 slide shows 180 song information ...

Page 633: ...t from 401 creating folders for 316 deleting 279 320 321 323 downloading 279 290 291 372 downloading attachments 327 328 331 emptying Trash folder for 323 324 369 filtering 293 354 356 358 forwarding 318 logging in to accounts for 406 managing 28 manually marking 325 moving messages 315 reading 300 reading files attached to 332 404 receiving 255 290 291 related topics for 377 replying to 319 sendi...

Page 634: ...multiday 140 creating untimed 135 140 defined 133 defining repeating 137 138 deleting 151 153 displaying 147 164 165 entering notes for 141 142 extending beyond midnight 140 finding overlapping 161 marking as private 134 168 rescheduling 149 150 scheduling 133 135 165 setting alarms for 148 166 types of 133 viewing free time for 163 viewing specific time for 164 writing Graffiti 2 ShortCuts for 56...

Page 635: ...3 displaying contents 404 displaying on expansion cards 556 downloading 327 329 403 installation prerequisites for 105 managing 170 opening Office 171 327 opening on expansion cards 555 opening text 327 removing 110 559 restoring archived 110 saving 403 selecting for synchronization 81 sharing 247 transferring Office 66 transferring to handheld 68 69 100 403 troubleshooting uninstalled 579 filing ...

Page 636: ...74 327 405 downloading 327 329 411 GSM mobile phones 250 530 H Handheld overwrites Desktop option 90 92 Handheld Settings Overview screen 348 Handheld view Web Pro 394 handhelds beaming to See beaming charging battery for 4 529 561 connecting to AC charger 21 connecting to other devices 530 connecting to PCs 8 connecting to power adapter 529 570 controls described 19 21 disconnecting from sync cab...

Page 637: ...t characters 43 44 incorrect dates and time 573 Info command 105 Info dialog box 105 infrared port See IR port Infrared setting 533 initialization strings modems 370 534 input area entering accented characters on 51 entering commands on 52 entering special characters on 53 54 for Graffiti 2 characters 19 43 518 icons 22 writing Graffiti 2 ShortCuts on 55 inserting expansion cards 20 553 installati...

Page 638: ...ting To Do 215 218 customizing expense 449 customizing Tasks 226 displaying applications icons in 504 displaying bookmarks in 397 displaying pick 24 finding items in 494 moving between items in 36 opening category 147 163 554 opening History 407 ordering memos in 233 rearranging items in 233 selecting items in 23 24 36 loading user profiles 15 16 Local Area Networks See networks locating contacts ...

Page 639: ...ted topics for 194 sorting photos and videos 187 transferring information to 70 troubleshooting 194 updating information in 67 Media icon 25 memory 107 414 572 memory button Calculator 453 memory cards 181 195 559 memory clear button Calculator 453 memory recall button Calculator 453 memos See also notes Memos application adding contact information to 121 231 backing up 27 categorizing 236 creatin...

Page 640: ...modems connecting to IR port from 530 dialing in to networks with 77 entering initialization strings for 370 534 setting up connections for 533 537 Money category 481 money See currency Month View 147 159 161 164 Month View icon 159 month setting 491 514 monthly events 137 monthly schedules 159 monthly tasks 219 221 More button 331 moving information 65 photos 185 songs on playlists 207 210 web pa...

Page 641: ...rmation in 27 categorizing information in 481 485 clearing 238 creating notes from 238 deleting notes in 243 displaying notes in 242 getting help with 244 245 overview 237 related topics for 245 selecting pens 239 setting color preferences 239 synchronizing information for 69 troubleshooting 582 updating information on 67 Note Pad icon 25 notes See also memos Note Pad attaching alarms to 240 attac...

Page 642: ...ith 229 upgrading from 4 palmOne Quick Install software 66 579 palmOne technical support 17 palmOne website 29 paper clip icon 328 329 331 parts handheld 2 passkeys 252 260 263 265 584 Password check box 277 passwords Bluetooth 260 changing 360 463 creating 460 462 467 deleting 466 email accounts and 272 encrypting 368 entering 254 277 537 540 forgetting 466 locking handhelds with 467 526 losing 4...

Page 643: ...aying 204 editing 209 naming 206 removing 211 selecting 208 selecting music from 205 208 212 song lists adding songs to 210 troubleshooting 583 Playlists dialog box 206 plug in applications 547 POP protocol 276 POP servers 272 277 279 325 336 Port Number option 280 283 portable keyboards 232 Post Office Protocol POP 276 See also POP servers power adapter 561 571 Power button 20 Power by Hand eRead...

Page 644: ...Ds with 201 deleting playlists 211 displaying song information 212 editing playlists 209 getting help with 206 213 installing 28 integration with PCs 198 opening 25 213 opening files for 555 playing music 205 playing songs from 208 related topics for 214 setting period of inactivity for 205 transferring music and 197 201 troubleshooting 214 583 turning off 205 RealPlayer Connected light 199 RealPl...

Page 645: ...to email 319 rescheduling events 149 150 resending messages 304 reserving dates 135 reset button 21 563 564 resetting clock 491 514 Graffiti 2 ShortCut strokes 523 handheld 467 562 571 local preferences 512 514 passwords 463 preset connections 530 preset formats 515 quick buttons 510 server profiles 537 resizing text 232 restarting handheld See resets restoring archived items 110 defaults 510 info...

Page 646: ...y Preferences dialog box changing passwords 463 creating passwords 462 locking handhelds 526 masking private entries 460 Select a Color Theme dialog box 503 509 Select button navigator 37 Select Colors dialog box 239 Select Font dialog box 303 313 507 Select Media screen 334 Select Service button networks 80 Select User dialog box 8 68 selecting alarm sounds 498 alternate stroke shapes 520 backgro...

Page 647: ...175 180 185 slider 23 small fonts 507 small icons 504 Smart Addressing feature 308 369 SMS application additional information for 387 benefits of 378 installing 28 messaging 28 opening 379 sending text messages 379 SMS messages 379 SMTP servers 277 288 Snooze setting 498 soft resets 562 571 software See also applications accessing additional 17 adding 551 adding additional 103 downloading addition...

Page 648: ...sync cable connecting to PCs with 8 disconnecting 74 575 reconnecting 74 synchronizing with 68 71 78 Sync IMAP Folders screen 375 synchronization defaults 67 synchronization methods 68 69 synchronization options applications 89 91 email 338 340 343 handheld 10 85 93 576 synchronization software 67 89 109 synchronize defined 8 Synchronize Active Accounts option 337 Synchronize incoming email option...

Page 649: ...aving information for 225 saving information in 216 securing contents 229 setting display options for 222 setting preferences for 226 227 synchronizing information for 69 96 transferring information to 59 troubleshooting 229 583 updating information in 67 Tasks files 100 Tasks list 154 222 224 226 TCP IP Settings button 83 TDA files 100 technical assistance 17 172 387 595 Technical Support office ...

Page 650: ...egory 482 unfreezing handheld 562 564 uniform resource locators See URLs uninstalling applications 572 Palm Desktop software 109 unread email messages 154 163 325 Unread pick list 313 unrecognized characters 43 44 unrecognized devices 248 unscheduled events 136 unscheduled time slots 163 untimed events 115 135 136 140 164 up arrow controls 23 update options 90 92 updating information 65 66 89 owne...

Page 651: ...nchronizing email 336 338 340 343 synchronizing information for 69 synchronizing with Outlook 67 troubleshooting 377 updating information in 67 upgrading mail accounts for 270 upgrading email accounts for 275 version numbers 105 106 videos adding notes to 182 attaching to email 334 copying 192 438 deleting 191 finding 176 playing 176 previewing 175 sharing 192 sorting 187 transferring to handheld ...

Page 652: ...193 entering expense reports 450 entering information 97 handheld system requirements 2 importing 100 installing applications 94 installing handheld software 7 27 103 opening calendars 167 playing music 213 restoring information 565 sync cable connections 74 synchronization options for 10 85 89 576 synchronizing handheld 68 73 77 synchronizing with user profiles 14 transferring music files 196 201...

Page 653: ...Tungsten E2 Handheld 632 X XLS files 170 Y Year View 160 year selecting 491 514 yearly events 137 yearly tasks 219 221 Z ZIP files 328 580 ...

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