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Palm 1048NA - Z22 - OS Garnet 5.4 200 MHz, User Manual

The Palm 1048NA - Z22 - OS Garnet 5.4 200 MHz is an intuitive handheld device that boasts a user-friendly interface. To make the most out of this powerful gadget, ensure you download its free User Manual from manualshive.com for step-by-step instructions and handy tips.

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Palm

®

 Z22 

Handheld

78

CHAPTER 6

Moving Info Between Your Handheld 
and Your Computer

Want to know about one of the most 

powerful methods for entering, 

updating, and backing up large 

amounts of information on your 

handheld? It’s called synchronizing—

and you can access it with just one tap.

Synchronizing simply means that 

information that has been entered or 

updated in one place (your handheld or 

your computer) is automatically 

updated in the other. There’s no need 

to enter information twice. For large 

amounts of info, you can easily enter 

the info on your computer, then 

synchronize to transfer it to your 

handheld. Synchronizing also lets you 

quickly install applications from your 

computer on your handheld.

Benefits

• Quickly enter and update information 

on your computer and your handheld

• Install applications

• Protect your information

In this chapter

Why synchronize 
information?

What information is 
synchronized?

How to synchronize

Customizing your 
synchronization settings

Installing applications to 
your handheld

Entering information using 
desktop software

Other ways of managing 
information

Removing information

Related topics

Summary of Contents for 1048NA - Z22 - OS Garnet 5.4 200 MHz

Page 1: ...User Guide ...

Page 2: ...oss or claims by third parties which may arise through the use of this software Palm Inc assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead battery or repairs Be sure to make backup copies of all important data on other media to protect against data loss Please read the End User Software License Agreement with this product before using the a...

Page 3: ...dheld 4 What you should know about your handheld s battery 5 Step 2 Turning on your handheld for the first time 6 Step 3 Installing your software 7 Step 4 Connecting your handheld to your computer 8 Switching to another desktop software application 10 Using user profiles 11 Creating a user profile 12 Synchronizing with a user profile 14 Related topics 17 Chapter 2 Your Handheld 18 What s on my han...

Page 4: ...Moving around in dialog boxes 34 Moving around in menus 35 Using menus 36 Using the command stroke 37 Using the command toolbar 37 Finding information 38 Related topics 39 Chapter 4 Entering Information on Your Handheld 40 How can I enter information on my handheld 41 Entering information with Graffiti 2 writing 41 Writing in the Graffiti 2 input area 42 Using full screen writing 42 Writing Graffi...

Page 5: ...lecting a contact as your business card 70 Copying contact information into multiple contacts 71 Locating a contact on your list 72 Deleting a contact 73 Customizing the Contacts list 74 Working with Contacts on your computer 76 Related topics 77 Chapter 6 Moving Info Between Your Handheld and Your Computer 78 Why synchronize information 79 What information is synchronized 80 How to synchronize 81...

Page 6: ...pics 109 Chapter 7 Managing Your Calendar 110 Scheduling events 111 Scheduling an appointment 111 Scheduling an event without a start time 113 Scheduling a repeating event standard interval 115 Scheduling a repeating event unusual interval 116 Scheduling an event that is longer than a day 118 Entering a location or a note for an event 119 Scheduling an event with a time zone 121 Color coding your ...

Page 7: ...topics 153 Chapter 9 Managing Your Tasks 154 Creating a task 155 Setting an alarm 156 Scheduling a repeating task standard interval 157 Scheduling a repeating task unusual interval 159 Organizing your tasks 161 Marking a task as complete 162 Deleting tasks 163 Deleting a specific task 163 Deleting all your completed tasks 164 Customizing your Tasks list 165 Working with Tasks on your computer 167 ...

Page 8: ...ming an application 189 Related topics 191 Chapter 13 Managing Your Expenses 192 Adding an expense 193 Choosing currency options 195 Customizing the currency pick list 195 Presetting the currency symbol 196 Creating a currency symbol 197 Deleting expenses 199 Deleting an individual expense 199 Deleting an entire category of expenses 200 Customizing the expense list 201 Working with Expense on your...

Page 9: ... your handheld manually 222 Related topics 223 Chapter 16 Using Categories to Organize Information 224 Adding a category 225 Renaming a category 226 Deleting a category 227 Placing information in a category 228 Placing an entry in a category 228 Placing an application in a category 230 Viewing information by category 231 Related topics 232 Chapter 17 Managing Clock Settings 233 Checking the curren...

Page 10: ...ting formats for dates times and numbers 259 Customizing the way you enter information 261 Choosing the input area 261 Using the full screen writing area 262 Customizing Graffiti 2 strokes 264 Setting up shortcuts 265 Changing shortcuts 266 Correcting problems with tapping 267 Selecting sound settings 268 Entering your owner information 269 Conserving battery power 270 Selecting power saving setti...

Page 11: ... 289 Moving around 291 Entering information 292 Synchronizing 294 Calendar 298 Memos 300 Note Pad 300 Photos 300 Tasks 301 Privacy 301 Beaming 302 Problems with incompatible applications 303 Chapter 21 Getting Help 306 Self help resources 306 Technical support 307 Product Regulatory Information 308 FCC Statement 308 CE Compliance Statement 309 Battery Warning 309 Intrinsic Safety Warning 310 Stati...

Page 12: ...is now a magnifying glass over the page and click repeatedly Click Previous View or depending on your version of Reader to return to the original view Click an entry in the Table of Contents or Index to go directly to that section of the guide If you click a link and go to a page in the guide and then want to return to the page you were on before you clicked the link click Previous View or dependi...

Page 13: ...low otherwise you could experience an error or even lose information OPTIONAL A step you might find useful Information that applies only in certain cases or that tells more about a procedure step WINDOWS ONLY MAC ONLY A procedure or text that applies to one platform only In most cases if you see one heading check the following or preceding sections for the other Sometimes there is no Mac counterpa...

Page 14: ...ting fact about the topic being described may include a link to more information Key Term A technical term related to the topic being described The term may appear in this guide or only on your handheld Tips Tricks A pointer to a website where you can obtain general information about your handheld and learn the latest tips tricks and more Support A pointer to a website where you can find help if y...

Page 15: ...t uniquely yours While you re likely to get years of enjoyment from your handheld it takes only four easy steps to get up and running Benefits Start using your handheld right away Establish a link between your handheld and your computer Set up your handheld for optimal use In this chapter What s in the box System requirements Step 1 Charging your handheld Step 2 Turning on your handheld for the fi...

Page 16: ...DOWS ONLY A PC with a Pentium II processor or later and one of the following operating systems Windows 2000SE requires administrator rights to install Palm Desktop software Windows XP SP4 requires administrator rights to install Palm Desktop software Internet Explorer 5 0 or later 32 megabyte MB available RAM 64MB recommended Key Term Palm Desktop software The software that lets you enter update r...

Page 17: ...e with your handheld MAC ONLY Mac computer or compatible with a PowerPC processor Mac OS X version 10 2 or 10 3 requires administrator rights to install Palm Desktop software 128MB total RAM 190MB available hard disk space Monitor that supports screen resolution of 800 X 600 or better One available USB port USB sync cable included with your handheld CD or DVD drive for installing Palm Desktop soft...

Page 18: ...connect it to the handheld 2 Charge your handheld for three hours Be sure your handheld is fully charged before going on to Step 2 Done Before You Begin If you re upgrading from another Palm Powered device synchronize your old handheld with your old desktop software Tip After the initial charge charge your handheld at least half an hour every day ...

Page 19: ...the power button The memory on your handheld is designed to store your information even if the battery becomes drained to the point that you cannot turn on your handheld When you recharge your handheld all of your existing information should appear Conserve battery life by doing any of the following Adjust the screen brightness and contrast Reduce the Auto off setting Use Keylock to prevent your h...

Page 20: ...de the stylus out of the slot 4 Hold the stylus as you would hold a pen and follow the onscreen instructions to set up your handheld Done Before You Begin Be sure to fully charge your handheld as described in the preceding procedure Tip After you set up your handheld review the Quick Tour on your handheld and take the tutorial on the software installation CD to learn the basics Power button Stylus...

Page 21: ...he username that you assigned to your old handheld MAC ONLY Double click the CD icon and then double click PalmSoftware pkg During installation you re asked to connect your computer to your handheld See Step 4 Did You Know When you upgrade there s no need to delete the old desktop software first When you install the new Palm Desktop software you can transfer all of your existing info to the new so...

Page 22: ...t you always have an up to date backup copy of this info on your computer 0 1 Connect your handheld to your computer a Plug the USB sync cable into a USB port on your computer b Plug the cable into your handheld Continued IMPORTANT Tip If the Select User dialog box appears during synchronization select the username of the handheld you want to synchronize and click OK Key Term Third party applicati...

Page 23: ...PTER 1 Setting Up Your Handheld and Your Computer 2 OPTIONAL Press the power button to turn on your handheld if it is not already on 3 Continue with the onscreen instructions Synchronize by tapping Sync in the input area Done ...

Page 24: ... synchronization method so that your handheld synchronizes with Outlook instead You can also change from Outlook to Palm Desktop software If you choose to synchronize with Outlook info from Contacts Calendar Tasks and Memos is synchronized with the corresponding application in Outlook Memos is called Notes in Outlook Other info such as Note Pad notes is synchronized with info in Palm Desktop softw...

Page 25: ...nize for the first time this common information becomes part of their user specific information A user profile enables you to install the same information onto multiple handhelds before each handheld is individualized with a unique username and user specific information A handheld that has a user profile installed can be given to anyone because the handheld is not yet identified by a unique userna...

Page 26: ... screen a Open Palm Desktop software b From the Tools menu select Users c Click Profiles and then click New 2 Enter a unique name for the profile and click OK twice 3 Select the profile from the User list and create the info in Palm Desktop software for the profile Done Tip Save time by importing to quickly add information to a profile ...

Page 27: ...nd Your Computer MAC ONLY 0 1 Open the New Profile screen a Open Palm Desktop software b From the User pop up menu select Edit Users c Click New Profile 2 Create the profile a Enter a unique name for the profile and click OK b Close the Users window Continued ...

Page 28: ...Palm Desktop software for the profile 4 Set the profile s conduit settings a From the HotSync menu select Conduit Settings b Select the conduit settings for the profile Done 1 Begin synchronization a Connect the USB sync cable to a USB port on your computer and then insert the other end into your handheld b Press the power button to turn on your handheld c Tap Sync in the input area Continued ...

Page 29: ... 2 Transfer the profile information a Click Profiles b Select the profile you want to load on the handheld and click OK c Click Yes The next time you or a user synchronizes that handheld Palm Desktop software prompts you or the user to assign a username to the handheld Done ...

Page 30: ... on your computer and then insert the other end into your handheld b Press the power button to turn on your handheld c Tap Sync in the input area 2 Select the profile you want to load on the handheld and click OK The next time you or a user synchronizes that handheld Palm Desktop software prompts you or the user to assign a username to the handheld Done ...

Page 31: ...cations to and deleting applications from your handheld Installing additional software from the CD Viewing application information Customizing Adjusting the screen display Reducing the Auto off setting Keeping your handheld from turning on accidentally Common Questions Answers to frequently asked questions about setup Tips Tricks Make your handheld uniquely yours For great tips software accessorie...

Page 32: ...out losing your information You can synchronize your info to your computer so you always have a backup copy and even if the battery drains completely the information stays in your handheld s memory Simply recharge your handheld to access the info again Benefits Save time and stay organized Have important info at your fingertips Travel light Never lose important information Have fun view photos and...

Page 33: ...se various handheld features Power button Turns your handheld on or off and lets you turn Keylock on if active When Keylock is on your handheld does not respond when you press the quick buttons or tap in the input area To use your handheld again press the power button and then select Deactivate Keylock Calendar quick button Press to turn on your handheld and jump to today s schedule Screen 5 way n...

Page 34: ...cts quick button Press to turn on your handheld and jump to your contacts list 5 way navigator Lets you move around and display info on the screen Press Up Down Left or Right to highlight different items and press Center to select the highlighted item ...

Page 35: ...ng uses infrared technology to send information between two IR ports that are within a few feet of each other Mini USB connector Lets you connect the USB sync cable to your computer or connect the AC charger to an electric outlet Connect the sync cable when you want to synchronize or exchange information Connect the AC charger to keep your handheld s battery charged Mini USB connector Reset button...

Page 36: ...automatically after two seconds See Setting the date and time and Managing Clock Settings for more information Brightness Contrast icon Opens the Adjust Display dialog box where you can set the brightness and contrast of your handheld s display See Adjusting the brightness and contrast for instructions Home icon Displays the Home screen where you can open applications See Opening applications for ...

Page 37: ...evious next arrows Select the left and right arrows to view the previous and next entry where up and down arrows appear select them to view the previous and next screens of information Scroll bar Drag the slider or tap the top or bottom arrow to scroll the display one line at a time To scroll to the previous screen tap the scroll bar just above the slider To scroll to the next screen tap the scrol...

Page 38: ...ful information for the screen where the icon is located When you have finished viewing the tip select Done Entry box Select an entry box to open a dialog box where you can enter info for that field Pick list Select the arrow to display a list of choices and then select an item in the list Box Check or uncheck a box to select or deselect it When a box is checked the corresponding option is selecte...

Page 39: ...between your handheld and your computer These applications are already installed on your handheld 0 0 Calendar Manage your schedule from single entries like lunch with a friend to repeating and extended events like weekly meetings and holidays Even color code your schedule by category Contacts Store names and addresses phone numbers email and website addresses and even add a birthday alarm or a co...

Page 40: ... business solutions with this enhanced calculator Compute tips and mortgages add algebraic and other modes and more Photos View photos and organize them into categories on your handheld This application has a companion desktop application that you can use to add view organize and edit photos and send them to your handheld Power by Hand eReader Purchase and download eBooks from the web on your comp...

Page 41: ...andmark MobileDB Use the included databases to track useful info such as car maintenance passwords and more You can also download over 1 000 ready to use databases to your computer and synchronize to install them on your handheld Additional fees may apply SplashShopper Keep lists of groceries and CDs to buy movies to rent books to read and more World Clock Set the time in your home city and two ot...

Page 42: ...y Install applications from your Windows computer on your handheld Quick Install is installed during the initial CD installation process Send To Handheld droplet Mac only Install applications from your Mac computer on your handheld The Send To Handheld droplet is installed during the initial CD installation process Photos desktop application Add photos from your computer edit and organize them and...

Page 43: ...your handheld with your computer Installing additional software from the CD Beaming Beaming information and applications to other Palm Powered devices World Clock Viewing the current date and time Customizing Setting the current date and time Adjusting the brightness of the display Maintaining Caring for your handheld Resetting your handheld Common Questions Answers to frequently asked questions a...

Page 44: ...ications use the same set of application controls So once you learn how to use these standard controls you ll be driving all over town and you won t even need a map Benefits Find and open applications quickly Access extra features with menus Move around in applications with one hand using the 5 way navigator Locate information in any application with the Find feature In this chapter Opening applic...

Page 45: ... way to scroll through application categories Switching between applications You can switch between applications at any time Just tap Home and select an icon or press a quick button Your handheld automatically saves your work in the current application and switches to the other application Did You Know You can use a favorite photo as the background for the Home screen Did You Know You can also ope...

Page 46: ...ighlighted To use the 5 way press Up Down Left Right or Center Moving around with the 5 way On most screens one item a button a list entry or an entire screen is highlighted by default The highlight identifies what element will be affected by your next action Use the 5 way to move the highlight from one item to another onscreen Tip A few onscreen elements of your device can only be activated by ta...

Page 47: ...ements of the user interface like command buttons pick lists and arrows Reverse type white text on a dark background This highlights an entry on a list screen Blinking cursor This tells you that you can enter text at that point Tip When an entire screen is highlighted only the top and bottom borders acquire the glow the right and left borders do not show the highlight NOTE Button highlighted with ...

Page 48: ... specific behavior of the 5 way is easy Moving around in dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information In dialog boxes use the 5 way to select a button or to make a selection from items such as boxes and pick lists Up or Down Scrolls up or down on the screen Right or Left Scrolls to the next or previous application category ...

Page 49: ...t box button in the corresponding direction Center If highlight is on a box Checks or unchecks the box If highlight is on a pick list Opens the pick list When a pick list is open Up or Down Scrolls to the previous or next entry Center Selects the highlighted entry If highlight is on a button Activates the button and then closes the dialog box Up or Down Scrolls within the current menu list Right o...

Page 50: ...em in all your applications 0 1 Open an application 2 Tap Menu in the input area 3 Select an item from the leftmost menu or use the 5 way to highlight a different menu and then select a menu item Done Tip You can also open the menus by tapping the application name in the upper left corner of the screen Tip When the menus are open you can use the 5 way to select menus and menu items Application nam...

Page 51: ...he command stroke When you write the command stroke the Command toolbar appears See the next section for info on using the command toolbar Using the command toolbar The command toolbar displays different icons based on the active screen For example if you have text selected the icons might be Cut Copy and Paste If no text is selected the icons might be Beam Undo and Delete To use the command toolb...

Page 52: ...arching for bell also finds Bell 0 1 Tap Find in the input area 2 Enter the text that you want to find and then select OK 3 Select the text that you want to review Done Tip If you select text in an application before you tap Find the selected text automatically appears in the Find dialog box Tip Open an application before you tap Find to display results from that application at the top of the resu...

Page 53: ...ations to other Palm Powered devices Privacy Keeping information private by turning on security options Categories Creating categories and organizing your applications and information Moving Info Adding and deleting applications on your handheld Viewing application information Customizing Using a photo as the background for the Home screen Displaying the Home screen in list format Maintaining Cari...

Page 54: ...ou prefer one method if you re entering a small amount of information while another works best for large amounts Choose the one that fits your situation Benefits Quickly enter important information Choose the method that works best for your situation In this chapter How can I enter information on my handheld Entering information with Graffiti 2 writing Entering information with the onscreen keyboa...

Page 55: ... information with Graffiti 2 writing You can enter info directly on your handheld with Graffiti 2 writing Graffiti 2 writing includes any character you can type on a standard keyboard Entering these characters on your handheld is very similar to the way you naturally write letters numbers and symbols But instead of using a pen and paper you use the stylus and the input area on your handheld With o...

Page 56: ...full screen writing is turned off you must write character strokes in the Graffiti 2 input area for your handheld to recognize them You can write letters or characters in the following areas Left side of the screen Write letters or characters that are assigned to the ABC input area Right side of the screen Write numbers or characters that are assigned to the 123 input area Across the middle of the...

Page 57: ...correct part of the input area or in the correct part of the screen if full screen writing is turned on 4 Write the characters exactly as shown in the tables that follow these steps Be sure to start each stroke at the heavy dot Continued Write letters on the left side Write capital or uppercase letters in the middle Write numbers on the right side Did You Know Graffiti 2 writing automatically capi...

Page 58: ...kes just the way you would write them if you were using a pen and paper Also you no longer have to use the Punctuation Shift stroke for common punctuation like periods and commas or for Just write these characters on the correct side of the input area and your handheld immediately recognizes them 5 Lift the stylus at the end of the stroke When you lift the stylus from the screen your handheld reco...

Page 59: ...rs on the LEFT side of the input area and capital letters across the MIDDLE of input area Letter Stroke Letter Stroke Letter Stroke Letter Stroke A B C D E F G H I J K L M N O P Q R S T U V W X Y Z Tip You can select alternate ways to write some Graffiti 2 characters Choose the method that s most natural for you ...

Page 60: ...Palm Z22 Handheld 46 CHAPTER 4 Entering Information on Your Handheld Graffiti 2 numbers 0 Write numbers on the RIGHT side of the input area Number Stroke Number Stroke 0 1 2 3 4 5 6 7 8 9 ...

Page 61: ...ormation on Your Handheld Graffiti 2 punctuation marks 0 0 Write these marks on the LEFT side of the input area Mark Stroke Mark Stroke Period Ampersand Comma Carriage return Apostrophe At Space Quotation mark Question mark Tab Exclamation point ...

Page 62: ...ks on the RIGHT side of the input area Mark Stroke Mark Stroke Period Backslash Comma Slash Tilde ñ Left parenthesis Dash Right parenthesis Plus Equal sign Asterisk Tip Having trouble with the plus sign or asterisk symbol Use the Punctuation Shift stroke first and then make the character ...

Page 63: ...t side of the input area 0 Write these accents on the RIGHT side of the input area Accent Stroke Accent Stroke Acute á Dieresis ä Grave à Circumflex â Tilde ã Ring å Tip Having trouble accenting characters You can always open the onscreen keyboard tap Int l and then tap the character you need Tip Get help writing any of the Graffiti 2 characters in most applications Open the Edit menu and select G...

Page 64: ...Z22 Handheld 50 CHAPTER 4 Entering Information on Your Handheld Graffiti 2 gestures 0 Write gestures on the LEFT side or across the middle of the input area Gesture Stroke Gesture Stroke Cut Paste Copy Undo ...

Page 65: ...or other special character shown in the following table You can write a symbol or special character anywhere in the input area 3 Enter another Punctuation Shift stroke to finish the character and to make it appear more quickly Once the Punctuation Shift indicator disappears you see the character Tip If you accidentally enter the Punctuation Shift stroke enter it again to cancel it or wait a moment...

Page 66: ...Palm Z22 Handheld 52 CHAPTER 4 Entering Information on Your Handheld Graffiti 2 symbols and special characters 0 Write symbols on EITHER side of input area ...

Page 67: ...he shortcut stroke followed by dts you automatically enter the current date and time You can also create your own shortcuts 0 0 1 Write the shortcut stroke This stroke appears at the insertion point 2 Write the shortcut character from the following table You can write shortcuts on the left side of the input area or across the middle The shortcut stroke is replaced by the text the character represe...

Page 68: ...ring Information on Your Handheld Graffiti 2 shortcuts 0 Write shortcuts on LEFT side or across MIDDLE of input area Entry Shortcut Entry Shortcut Date stamp ds Time stamp ts Date time stamp dts Meeting me Breakfast br Lunch lu Dinner di ...

Page 69: ...er text numbers or symbols on your handheld 0 1 Open an entry a Open an application b Select an entry or select New 2 Tap ABC or 123 to open the alphabetic or numeric keyboard respectively Continued Key Term Entry An item in an application such as a contact in Contacts or an appointment in Calendar Tip You can enter text whenever you see a blinking cursor on the screen Tap to open keyboards ...

Page 70: ...ter and international keyboards to view lowercase letters 4 Tap the characters to enter text numbers and symbols When you are finished select Done Done Backspace Return Tab Caps lock Caps shift Letter keyboard Number keyboard International keyboard NOTE Tip When a keyboard is open you can tap abc 123 or int l to open any of the other keyboards ...

Page 71: ...rson s name and primary contact info into the appointment you create in Calendar This feature is available in Calendar Memos Tasks and Expense 0 1 Open an entry a Open an application b Select an entry or select New In Expense only Select Details and then select Attendees 2 Add the contact from Phone Lookup a Tap where you want to enter the contact b Open the menus c Select Options and then select ...

Page 72: ... then select Add 3 OPTIONAL To add another contact repeat step 2 The name and phone number of the contact are automatically entered Tip You can also enter the first few letters of the contact s name and then open Phone Lookup The first contact name matching the letters you entered is highlighted Done ...

Page 73: ...y the correct command Selecting information There are several ways to select information that you want to edit or delete Selecting text Place the cursor before or after the text you want to select and drag the cursor over all the text you want to select Selecting a word Tap twice on a word to select it Selecting a line Tap three times anywhere in a line to select it This selects the final return c...

Page 74: ...nt to copy 2 Copy the information a Open the menus b Select Edit and then select Copy 3 Tap where you want to paste the information 4 Select Edit and then select Paste Done Tip There are even faster ways to copy and paste information Use Graffiti 2 gestures Use the Graffiti 2 command stroke and the menu shortcut for cut copy or paste X C P Select the text write the command stroke and then tap the ...

Page 75: ...all or part of an entry with the Cut command 0 1 Select the information you want to delete 2 Delete the information a Open the menus b Select Edit and then select Cut Done Tip Delete information with Graffiti 2 writing Select the information and then draw a line from right to left in the input area ...

Page 76: ... device Customizing Selecting alternate ways to write some Graffiti 2 characters Creating your own Graffiti 2 shortcuts Common Questions Answers to frequently asked questions about entering information Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems entering information or with anything else on yo...

Page 77: ...view update and organize contact information You can easily share info with other handhelds by beaming You can even add photos of your loved ones directly to their contact information Benefits of Contacts Carry all your business and personal contact information in your hand Keep track of who s who Keep in touch In this chapter Adding a contact Copying contact information into multiple contacts Loc...

Page 78: ... enter it Select the scroll arrows to view more fields Continued Tip If the first character you enter in the Last Name or Company field is an asterisk or another symbol that record always appears at the top of the Contacts list That s useful for an entry like If Found Call your phone number Did You Know Info in contacts can be synchronized with info in either Palm Desktop software or Outlook ...

Page 79: ...u want appears select the next field Address You can enter up to three addresses each containing five fields Addr City State Zip Code and Country You can designate an address as work W home H or other O By default the first address is designated as work 3 OPTIONAL Add a photo a Select the Picture box b Select and add a photo from the Photos application Continued Tip If multiple contacts share info...

Page 80: ...ng all the information you want select Done That s it Your handheld automatically saves the contact Make sure you have a current backup Synchronize often Tip If you want a reminder about a birthday check the Reminder box enter the number of days before the birthday that you want to see the reminder and then select OK Did You Know Birthdays you enter in Contacts appear as untimed events in Calendar...

Page 81: ...cation on the Contact Edit screen Done Tip Additional fields appear in a contact only if you enter info into them If you leave a field blank it does not appear the next time you open the Contact Edit screen Also additional fields apply only to the current contact you can duplicate contact information if you need to apply the same fields to multiple contacts Did You Know Each field type can be disp...

Page 82: ... Edit b Select the pick list next to the field you want to change and then select the new field type you want Available fields include phone number email address and instant messenger IM fields Done Tip Any changes you make to field types apply only to the current contact You can duplicate contact information if you need to apply the same contact fields to multiple contacts Did You Know The email ...

Page 83: ...ormation you want such as spouse s or children s names favorite color or any other information The new field is defined in all contacts not just the current contact 0 1 Press Contacts 2 Define the custom fields a Select the contact you want and then select Edit b Open the menus c Select Options and then select Rename Custom Fields d Enter names for up to nine custom fields and then select OK Done ...

Page 84: ...cord Menu and selecting Business Card You can then beam your business card to other handhelds To beam your business card quickly press and hold the Contacts application button for approximately two seconds 0 1 Press Contacts 2 Create a business card a Select the contact you want or create a new contact with your own contact information b Open the menus c Select Business Card on the Record menu Don...

Page 85: ... 2 Duplicate a contact a Select the contact you want and then select Edit b Open the menus c Select Record and then select Duplicate Contact Done Tip You can also duplicate a contact in the Contacts desktop application by highlighting a contact in the Contacts list and then selecting Edit Copy Create a new contact select the Note icon and then paste the info into a note Then cut and paste the text...

Page 86: ...roll to the contact you want 3 Select the contact to open it Done Tip You can also press Right on the 5 way navigator or select the Quick Look Up icon at the top of the screen to open the Quick Look Up line Press Up and Down to select the letter of the name you want in each box and press Right to move to the next box Did You Know The Phone Lookup feature lets you add contact information directly i...

Page 87: ...t you want b Open the menus c Select Delete Contact on the Record menu 3 OPTIONAL Check the box to save an archive copy of the contact on your computer 4 Select OK Done Tip You never know when you re going to need to look up an old business associate If you save an archive copy of your deleted contacts you can refer to them later by importing them ...

Page 88: ...t the contact you want b Select Edit and then select Details 3 Specify the information displayed with a contact a Select the Show in List pick list and select the information that you want to appear in the Contacts list for this contact b Select OK Continued Did You Know If you select Work Home Fax Other Main Pager or Mobile from the pick list the first letter of your selection appears next to the...

Page 89: ...n select Preferences c Select the display options you want Remember last category Check the box if you want Contacts to display the last category shown when you return to it from another application If the box is unchecked Contacts opens to the All category List by Select whether to sort the Contacts list by last name and first name or by company and last name Done ...

Page 90: ... and hiding private contacts Printing contacts Changing between the list contact info and Contact Edit views Adding notes to a contact Adding a date and time stamp to a contact Organizing contacts into categories Sharing contacts WINDOWS ONLY To open Contacts on your computer double click the Palm Desktop icon on the Windows desktop and then click Contacts on the launch bar MAC ONLY To open Contac...

Page 91: ...ion Transferring contact information into entries in other applications such as Calendar or Memos Privacy Keeping contacts private by turning on security options Beaming Beaming contacts to other Palm Powered devices Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with Contacts or with anything el...

Page 92: ...o enter information twice For large amounts of info you can easily enter the info on your computer then synchronize to transfer it to your handheld Synchronizing also lets you quickly install applications from your computer on your handheld Benefits Quickly enter and update information on your computer and your handheld Install applications Protect your information In this chapter Why synchronize ...

Page 93: ... to synchronize your handheld with Microsoft Outlook on your computer Windows only Install applications With just a few clicks you can use Quick Install Windows or the Send To Handheld droplet Mac to install applications on your handheld Protect your information Nothing is worse than losing important information When you synchronize information you create a backup copy If something happens to your...

Page 94: ...ose synchronization with Outlook if you did not do so during the initial installation You can synchronize more than one handheld with your computer For example family members can all synchronize their handhelds with the same copy of Palm Desktop software or some can choose to synchronize with Palm Desktop software while others synchronize with Outlook Just make sure that each handheld has its own ...

Page 95: ...top software you don t have HotSync manager on your computer On a Windows computer you know HotSync manager is active when its icon appears in the lower right corner of your screen If the icon is not there turn it on by clicking Start and then selecting Programs Navigate to the Palm folder and select HotSync manager 0 1 Connect the USB sync cable to the USB port on your computer and then insert th...

Page 96: ...ut area c When synchronization is complete a message appears at the top of your handheld screen and you can disconnect the cable from your handheld Done Tip If the Select User dialog box appears during synchronization select the username of the person whose information you want to synchronize and then click OK Tip If you need help with synchronizing see I can t synchronize my handheld with my comp...

Page 97: ... much information to include in the synchronization troubleshooting log Mac only Choosing how application information is updated during synchronization Choosing how your computer responds to synchronization requests WINDOWS ONLY In order for your computer to respond when you initiate synchronization on your handheld HotSync manager must be running By default HotSync manager always runs automatical...

Page 98: ... HotSync manager on each time you want your computer to respond to a synchronization request 3 Click OK Done Tip Use the default setting Always available if you re not sure which option you want Tip If you select Manual you must turn off HotSync manager which is always on by default Click the HotSync manager icon in the taskbar in the lower right corner of your screen and then click Exit To start ...

Page 99: ...andheld and Your Computer Setting synchronization options MAC ONLY 0 1 Open the synchronization options screen a Double click the HotSync manager icon in the Palm folder b Click the HotSync Controls tab 2 Select the synchronization options you want Continued ...

Page 100: ...ace is updated in the other during the next sync Cont d HotSync Enabled Disabled Sets your computer to respond to synchronization requests from your handheld Enable HotSync software at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer If this option is not selected you must open HotSync manager and select the Enabled option bef...

Page 101: ...list at the top of the screen d Select the application you want and then click Change Continued Tip Windows For information on choosing whether application information is updated if you are synchronizing your handheld with Outlook see the online Outlook synchronization Help Click the HotSync manager icon in the taskbar in the lower right corner of your screen select Custom and then select one of t...

Page 102: ... you will lose the changes you made on your handheld Handheld overwrites Desktop Information that has been changed on your handheld is updated on your computer during synchronization If information has been changed on your computer it will be replaced by the information from your handheld and you will lose the changes you made on your computer Do Nothing No synchronization occurs so any changes ma...

Page 103: ...es only the next time you synchronize Thereafter information is updated according to the default setting Synchronize the files 4 Click OK and then click Done Done 1 Select the application you want to customize a Double click the Palm Desktop icon in the Palm folder b From the HotSync menu select Conduit Settings c From the User pop up menu select the appropriate username d Select an application e ...

Page 104: ... you will lose the changes you made on your handheld Handheld overwrites Macintosh Information that has been changed on your handheld is updated on your computer during synchronization If information has been changed on your computer it will be replaced by the information from your handheld and you will lose the changes you made on your computer Do Nothing No synchronization occurs so any changes ...

Page 105: ...tion you select on an ongoing basis click Make Default If you do not click this button the option you select applies only the next time you synchronize Thereafter information is updated according to the default setting Synchronize the files 4 Click OK and then close the Conduit Settings window Done ...

Page 106: ... you synchronize WINDOWS ONLY 0 1 Double click the Quick Install icon on your desktop 2 Drag and drop the application onto the Quick Install window a Drag and drop the application onto the Handheld pane in the Quick Install window b Select your username from the drop down list 3 Synchronize to install the application on your handheld Done Did You Know Most handheld application files have the exten...

Page 107: ...e application s you want to install on your computer 2 Drag and drop the files onto the Send To Handheld droplet a Drag and drop the file s or folder onto the Send To Handheld droplet in the Palm folder b In the Send to Handheld dialog box select your username and click OK 3 Synchronize to install the application on your handheld Done Tip In Mac OS X you can make the Send To Handheld droplet a per...

Page 108: ...iles to install on your handheld a In the Palm folder double click the HotSync manager b Select the HotSync menu and then select Install Handheld files c In the User pop up menu select the name that corresponds to your handheld d Click Add to List e Select the file s you want to install Continued Tip If you do not see the application in the folder go to the folder that contains the application you...

Page 109: ...eld 95 CHAPTER 6 Moving Info Between Your Handheld and Your Computer 3 Install the files on your handheld a Click Add File b Close the Install Handheld Files window c Synchronize your handheld with your computer Done ...

Page 110: ...synchronize the information is updated on your handheld WINDOWS ONLY 0 1 Open an application in Palm Desktop software a Double click the Palm Desktop icon on your computer desktop b Click an icon in the Launch bar to open an application Continued Tip The Palm Desktop online Help has lots of info about how to use Palm Desktop software Open the Help menu and select Palm Desktop Help Launch bar New E...

Page 111: ...2 Do one of the following Click New in the lower left corner of the screen to create a new entry Click an existing entry and then click Edit in the lower left corner of the screen 3 Enter the information and then click OK 4 Synchronize to transfer the information to your handheld Done ...

Page 112: ...a Double click the Palm Desktop icon in the Palm folder on your computer b Click the icon in the toolbar to open the application 2 Do one of the following Click New in the upper left corner of the screen to create a new entry Click an existing entry and then click Edit in the upper left corner of the screen Continued ...

Page 113: ... in the following additional ways Importing information from other applications into Palm Desktop software Restoring archived info on your computer Installing additional applications from the software installation CD Checking space and version numbers of applications on your handheld 3 Enter the information and then click OK 4 Synchronize to transfer the information to your handheld Done ...

Page 114: ...ts vCard VCF Contacts archive ABA Memos Comma delimited CSV TXT tab delimited TAB TSV TXT Memos archive MPA Text TXT Tasks Tasks archive TDA WINDOWS ONLY 0 1 Save the file on your computer in one of the accepted formats 2 Import the file into Palm Desktop software a Double click the Palm Desktop icon on your computer desktop b Click the icon in the launch bar for the application you want to import...

Page 115: ...andheld and Your Computer Cont d c Click File and then click Import d Follow the onscreen instructions to map the fields in your file to the fields in Palm Desktop software and import the file 3 Synchronize your handheld with your computer Done Imported fields ...

Page 116: ... archive file to the related application in your desktop software The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info about how to restore archived files Refer to these Help files for details 1 Save the file on your computer in one of the accepted formats 2 Import the file into Palm Desktop software a Double click the Palm Desktop icon in the Palm folder on your co...

Page 117: ...e The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun You can install these applications at any time WINDOWS ONLY 0 1 Insert the CD into your computer 2 On the Discover your device screen click Add software to your device 3 Follow the onscreen instructions to install the applications you want 4 Synchronize your handheld with y...

Page 118: ...een Your Handheld and Your Computer MAC ONLY 0 1 Insert the CD into your computer 2 Double click the Essential Software folder 3 Follow the onscreen instructions to install the applications you want 4 Synchronize your handheld with your computer Done ...

Page 119: ...at are already on your handheld in case you re interested in upgrading them 0 1 Open the Info dialog box a Go to the Home screen b Open the menus c Select Info on the App menu 2 Select one of the following options and then select Done Version Displays the version numbers of all of your applications Size Shows how much space each application occupies The bar at the top shows the total space current...

Page 120: ...nger want some applications you installed you can remove them from your handheld You can remove only add on applications patches and extensions that you install You cannot remove the applications that are part of the operating system of your handheld 0 1 Go to the Home screen 2 Open the Delete dialog box a Open the menus b Select Delete from the App menu 3 Delete the application a Select the appli...

Page 121: ...iles The information in your Users folder remains untouched If you remove Palm Desktop software you also remove the synchronization software and can no longer synchronize your information Even if you want to synchronize with another personal information manager like Microsoft Outlook you must leave Palm Desktop software installed on your computer You may have to modify these steps to correspond wi...

Page 122: ...ur Handheld and Your Computer 2 Remove Palm Desktop software a Click Change or Remove Programs b Select Palm Desktop software and then click Remove c Click Yes in the Confirm File Deletion box d Click OK and then click Close Done Change or Remove Programs ...

Page 123: ...oft Outlook Moving Around Opening applications Using menus Common Questions Answers to frequently asked questions about moving information between your handheld and your computer Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with moving information or with anything else on your handheld go to ww...

Page 124: ...t set to repeat at an interval you specify Color code your appointments by category and add notes with helpful information You can synchronize your calendar with Palm Desktop software or Outlook Benefits of Calendar Track current future and past appointments Stay on top of deadlines Set reminders for appointments Spot schedule conflicts In this chapter Scheduling events Color coding your schedule ...

Page 125: ...Day View icon 2 OPTIONAL If the appointment is not for today select the date of the appointment a Select Go To b Select the year month and date Continued Key Term Event The name for an entry in the Calendar application including appointments birthdays reminders recurring meetings and so on Tip You can also scroll to a date by pressing Right or Left on the 5 way or by selecting the arrows at the to...

Page 126: ...nt Make sure you have a current backup Synchronize often Did You Know You can color code your calendar to file events in categories Each category has its own color You can also mark events as private to hide them from prying eyes Did You Know If you are synchronizing with Outlook on your Windows computer you can select a time zone when creating a new event Also if you created appointments in Outlo...

Page 127: ...ay want to enter holidays anniversaries and deadlines 0 1 Open Day View a Press Calendar b Tap the Day View icon 2 Select the date of the event a Select Go To b Select the arrows to select the year c Select the month d Select the date Continued Did You Know If you need to reserve a date before you know the details of the appointment you can schedule an event without a start time Day View icon Go T...

Page 128: ...on on the line that appears at the top of the screen A diamond appears in the time column to show that the event doesn t start at a specific time Done Tip You can change an event without a time to a scheduled appointment Select the event description and then select Details Select the Time box and then select the start and end times NOTE ...

Page 129: ... like anniversaries and holidays 0 1 Press Calendar 2 Enter the event you want to repeat and then select the event description 3 Set the repeat interval a Select Details b Select the Repeat pick list and select how often the event repeats Daily until Every week Every other week Every month or Every year If you select Daily a dialog box appears for you to select the end date c Select OK Done Tip To...

Page 130: ... for a trip to the gym every other day schedule a class that meets on the 1st Wednesday of each month or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November 0 1 Press Calendar 2 Enter the event you want to repeat and then select the event description 3 Open the Change Repeat dialog box a Select Details b Select the Repe...

Page 131: ... select an end date if needed d If you selected Week in step c select the day of the week the event repeats If you selected Month in step c select Day to select the week within the month such as the 4th Thursday or select Date to select the same date within the month such as the 15th e Select OK Done Tip To enter holidays such as Labor Day or Thanksgiving select Month enter 12 on the Every line an...

Page 132: ...ect the Repeat pick list and select Daily until c Select the year month and date when the event ends d Select OK Done Did You Know You can reserve a specific block of time during the day or use events without times to flag a series of dates For example you can reserve vacation time from 6 23 6 30 using a repeating event without a time and then schedule a specific excursion from 9 00 to 3 00 on 6 2...

Page 133: ...uch as a restaurant a conference room or your friend s house Enter a note such as dial in info for a conference call or directions to a location 0 1 Press Calendar 2 Enter the event and then select the event description 3 OPTIONAL Enter the location a Select Details b Select the Location field and enter a description of the location Continued ...

Page 134: ...APTER 7 Managing Your Calendar 4 OPTIONAL Enter the note a Select Note b Enter the note text c Select Done 5 Select OK The location name and a note icon appear next to the event description in Agenda View and in Day View Done ...

Page 135: ...y adjusts on your schedule based on the primary location you have set on your handheld When you travel you can change the primary location on your handheld and the event automatically adjusts on your schedule to the correct time according to the time zone of the new primary location Only events that have a time zone setting adjust when you change the primary time zone on your handheld Events that ...

Page 136: ... the time and the time zone a Enter the event b Set the time for the event as it is scheduled at the location where it occurs c Select the time zone pick list and select a city within the time zone where the event is located d Select OK Done Time zone pick list ...

Page 137: ...ake all your family appointments green your work appointments blue and your appointments with friends yellow Managing your color codes Each color code represents a category of events You can assign each category a name and select which color you want to assign to it 0 1 Open Day View a Press Calendar b Tap the Day View icon Day View icon Category marker ...

Page 138: ...held 124 CHAPTER 7 Managing Your Calendar 2 Open the Edit Categories dialog box a From Day View select the event description b Select Details c Select the Category pick list and then select Edit Categories Continued ...

Page 139: ... for the category a Select New or select a category and then select Edit b Enter or edit the category name c Select the color you want to give this category d Select OK and then select OK two more times The category name and its color coded marker appear on the category list Done ...

Page 140: ...ription and then select a category from the list In Agenda View and Day View the category marker next to the event is color coded In Week View and Month View the symbol for the event is color coded Did You Know In Day View and Month View you can set the Display Options to show the category list so that you can view all your events or just the events for a single color code Category marker Done ...

Page 141: ...y minutes hours or days before the event you want the alarm to sound and then select OK Done Tip You can customize your alarm settings in the Calendar Preferences dialog box Did You Know If you set your alarms in World Clock instead of Calendar you have different alarm sound choices Keep in mind that since World Clock alarms aren t tied to a specific event you won t see an event description when a...

Page 142: ...iption and edit it if necessary If you edit the description of a repeating event the new description appears in all instances of the event 3 Change the date and time a Select Details b Select the Time box and select the new start and end times c Select the Date box and select the new date d Select OK Continued Tip You can also use the Event Details dialog box to change the alarm location category ...

Page 143: ...nt s you want to apply the changes to Current Apply your changes to only the selected instance of the repeating event Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date All Apply your changes to the selected event and all past and future instances of the repeating event Done ...

Page 144: ...ing a specific event 0 1 Press Calendar 2 Go to the event you want to delete a From Day View select Go To b Select the year month and date of the event c Select the event description 3 Open the Delete Event dialog box a Open the menus b Select Delete Event on the Record menu Continued Tip You can also delete a specific event by selecting the event selecting Details and then selecting Delete Tip Ma...

Page 145: ...re deleting a repeating event select one of the following to select the event s you want to delete Current Delete only the selected instance of the repeating event Future Delete the selected event and all instances of the repeating event that occur at a later date All Delete the selected event and all past and future instances of the repeating event Done ...

Page 146: ...ur old events 0 1 Press Calendar 2 Open the Purge dialog box a Open the menus b Select Purge on the Record menu 3 Select the events to purge a Select the Delete events older than pick list and then select a time frame b Check the Save archive copy on PC box if you want to place a copy of the deleted events in an archive file on your computer the next time you synchronize c Select OK Done ...

Page 147: ...shows your daily schedule and any items on your Tasks list that are overdue or due today If there s room on the screen Agenda View also shows your schedule for the next dates that have events scheduled on them 0 1 Press Calendar If Calendar is already open tap the Agenda View icon instead Continued Tip Press the Calendar button repeatedly to cycle through the four different views Did You Know You ...

Page 148: ...7 Managing Your Calendar 2 Do one of the following to view your schedule Select an appointment to go to it in Day View Select a task to go to it in Tasks Done Agenda View icon Location No time icon Overdue task icon Category marker ...

Page 149: ... your daily schedule one day at a time You can scroll between days in the current week or jump to any other date 0 1 Open Day View a Press Calendar b Tap the Day View icon Continued Day View icon Repeat icon No time icon Alarm icon Day selector Note icon Event duration Birthday icon Category marker ...

Page 150: ... the same week select the arrows to scroll to the previous or next week or select Go To to choose a specific date Select the Repeat icon the Alarm icon or Details to open the Details dialog box Select the Note icon to view the note text Select the Birthday icon to view the birthday entry Select the category marker to assign the event to a color code Done ...

Page 151: ...the week selector to scroll between weeks or select Go To to choose a week Select a date to go to that day in Day View Select an event to view the event description and location Select the scroll arrows to view events scheduled earlier or later in the day during the selected week Done Tip You can also press Right and Left on the 5 way to scroll to the next or previous week To go to Day View for a ...

Page 152: ...onthly schedule Select the month selector to scroll to the previous or next month or select Go To to choose a specific month Select a date to go to that day in Day View Done Tip You can also press Right and Left on the 5 way to scroll to the next or previous month To go to Day View for a particular date press Center on the 5 way to insert a highlight press Right or Left to select a date and then p...

Page 153: ... overlap You can spot events that overlap in Week View and in Day View Customizing your calendar Control the appearance of your Calendar screens Select display options for the Agenda View Day View and Month View The options you select for each view apply only to that view You can also choose alarm and start and end time settings Overlapping events ...

Page 154: ...lay tasks that are due today and tasks that are overdue Background Use your favorite photo as the Agenda View background Check the Background box select the photo thumbnail and then select a photo Adjust the fade setting so that the text is easy to read against the photo Continued Tip If the text is difficult to see against your new background select a different Color Theme to change the text colo...

Page 155: ...tegory pick list doesn t appear Show Time Bars Display the bars that show the duration of an event and event conflicts Compress Day View Avoid scrolling and display only the time period with scheduled events Show Category Column Display the category marker between the time and description The color of the category marker indicates which category the event is filed under Continued ...

Page 156: ...w Category List Display the category pick list By default the category pick list doesn t appear Timed Events Show events that are scheduled for a specific time Untimed Events Show events that are scheduled for a specific date but not a specific time Daily Repeating Events Show events that repeat every day 7 Select OK Done ...

Page 157: ...ialog box a Open the menus b Select Options and then select Preferences 3 Select the start and end times of your typical day This time frame appears in your Day View and Week View Continued Tip You can view and schedule events in time slots that are before or after the start or end time You just need to scroll to those time slots ...

Page 158: ...t of the date of the event The Alarm Preset settings appear as defaults for each new event but you can change these settings in the Details dialog box for individual events If you don t want to use alarms for most of your events don t check this box Alarm Sound Select the sound the alarm makes when it goes off Remind Me Select how many times the alarm sounds after the first time it goes off Once T...

Page 159: ... Printing your schedule Working with Day View Week View and Month View WINDOWS ONLY To open Calendar on your computer double click the Palm Desktop icon on the Windows desktop and then click Calendar on the launch bar MAC ONLY To open Calendar on your computer double click the Palm Desktop icon in the Palm folder and then click Date Book Tip Windows If you chose to synchronize with Microsoft Outlo...

Page 160: ...vate by turning on security options Categories Editing and deleting categories Viewing events by category Common Questions Answers to frequently asked questions about Calendar Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with Calendar or with anything else on your handheld go to www palm com su...

Page 161: ... both problems with the Photos application Photos features easy viewing and organization of photos You can keep your favorite photos right on your handheld select photos as the background for the Home screen and for Agenda View in Calendar and even add a photo to a Contacts entry Benefits Never be far from your favorite people or places Simplify photo organization Store lots of photos In this chap...

Page 162: ...hotos on your handheld in JPG format and converts them to a size and resolution that is optimized for viewing on your handheld You can change the setting in the desktop application so that photos are not resized when you transfer them The original photo on your computer is maintained at its original size and resolution For complete information on copying photos double click the Photos icon on your...

Page 163: ...L Select the category pick list in the upper right corner of the screen and then select the category containing the photo you want to view Select All to view all photos Continued Tip Select Slide Show to display all photos in a category automatically one after another Tap a photo to stop the slide show Slide Show Category pick list ...

Page 164: ...r tap anywhere in the photo to return to the selection screen Done Tip For complete information on the Photos application double click the Photos icon on your computer desktop click Help from the menu bar and then select User Guide Windows only Select a photo to view Tap the photo to return to the selection screen ...

Page 165: ...gories 0 1 Go to the Home screen and select Photos 2 Create a category a Select the category pick list in the upper right corner of the screen and then select Edit Categories b Select New enter the name of the new category and then select OK c Select OK on the Edit Categories screen Continued ...

Page 166: ...to the right of the photo you want and then select the category to which you want to add the photo Done Tip To add all photos currently displayed for example in Thumbnail or List View to the same category open the Options menu select Categorize All and then select the name of the category to which you want to add the photos Details View ...

Page 167: ...try Moving Info Synchronizing to transfer information from your computer to your handheld Customizing Using a photo as the background for the Home screen Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with Photos double click the Photos icon on your computer desktop and select the Photos User Gui...

Page 168: ...ople usually say I make lists The Tasks application on your handheld is the perfect place to make a list of the things you need to do Benefits of Tasks Set priorities Track deadlines Stay focused In this chapter Creating a task Organizing your tasks Marking a task as complete Deleting tasks Customizing your Tasks list Working with Tasks on your computer Related topics ...

Page 169: ...ct Choose Date to select a date from the calendar That s it Your handheld automatically saves the task Make sure you have a current backup Synchronize often Tip If no task is currently selected you can create a new task by writing Graffiti 2 characters Tip Add a note to a task Select the Note button enter the note text and then select Done Did You Know You can organize your tasks by filing them in...

Page 170: ...to assign an alarm to b Select Details c Select the Alarm box Continued Before You Begin Create a task and assign it a due date A task must have a due date before you can set an alarm Tip You can customize the alarm sound for your tasks in the Tasks Preferences dialog box Did You Know When you set an alarm a little alarm clock appears to the right of the task description ...

Page 171: ...t the alarm a Check the Alarm box b Enter how many days before the due date you want the alarm to sound c Select the time columns to set the time the alarm sounds d Select OK and then select OK again Done 1 Go to the Home screen and select Tasks 2 Enter the task you want to repeat and assign it a due date Continued Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday ...

Page 172: ... Select the task description and then select Details b Select the Repeat pick list and select how often the task repeats Daily until Every week Every other week Every month or Every year If you select Daily a dialog box appears for you to select the end date c Select OK Done NOTE ...

Page 173: ...t intervals For example enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days or changing your smoke detector battery every six months 0 1 Go to the Home screen and select Tasks 2 Enter the task you want to repeat and assign it a due date 3 Open the Change Repeat dialog box a Select Details b Select the Repeat pick list and select Other Continued ...

Page 174: ... frequency at which the task repeats d Select the End on pick list and select an end date if needed e If you selected Fixed Schedule in step b and Week in step a select the day of the week the task repeats If you selected Fixed Schedule in step b and Month in step a select Day to select the week within the month such as the 4th Thursday or select Date to select the same date within the month such ...

Page 175: ...st in the upper right corner of the screen to select Due Today Last 7 Days Next 7 Days or Past Due Category Displays tasks that are assigned to the selected category Select the pick list in the upper right corner to select a different category Done Did You Know Overdue tasks have an exclamation point next to the due date Tip Your Tasks Preferences settings control which tasks appear in the Tasks l...

Page 176: ...ently Palm Desktop software checks off all overdue instances of the task and Microsoft Outlook checks off only the oldest instance of the task 1 Go to the Home screen and select Tasks 2 Check the box on the left side of the task Done Tip You can set Tasks Preferences to record the date that you finish your tasks and you can show or hide finished tasks To change these settings open the Options menu...

Page 177: ... 1 Go to the Home screen and select Tasks 2 Select the task you want to delete 3 Open the Delete Task dialog box a Open the menus b Select Delete Task on the Record menu 4 OPTIONAL Check the box to save an archive copy of the task on your computer 5 Select OK Done Tip You can also delete a specific task by selecting the task selecting Details and then selecting Delete Tip If you save an archive co...

Page 178: ... Purge dialog box a Open the menus b Select Purge on the Record menu 3 OPTIONAL Check the box to save an archive copy of your completed tasks on your computer 4 Select OK Done Tip Many people find it useful to refer to old tasks for tax purposes If you save an archive copy of your deleted tasks you can refer to them later by importing them ...

Page 179: ...they are sorted These settings also affect tasks in Calendar s Agenda View You can also choose the alarm sound for your tasks 0 1 Go to the Home screen and select Tasks 2 Open the Preferences dialog box a Open the menus b Select Options and then select Preferences Continued Did You Know Calendar s Agenda View also displays your tasks ...

Page 180: ...ntil you purge them Record Completion Date Replace the due date you assign to a task with the date you really complete and check off the task If you don t assign a due date to a task the completion date still records when you complete the task Show Due Dates Display each task s due date in the list if you assigned one and display an exclamation point next to each task that is overdue Show Prioriti...

Page 181: ... Marking tasks as private Showing masking and hiding private tasks Assigning tasks to categories Printing your task list Selecting how to view tasks Sorting tasks by due date priority level or categories WINDOWS ONLY To open Tasks on your computer double click the Palm Desktop icon on the Windows desktop and then click Tasks on the launch bar MAC ONLY To open Tasks on your computer double click th...

Page 182: ... Keeping tasks private by turning on security options Categories Organizing tasks by type Common Questions Answers to frequently asked questions about Tasks Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with Tasks or with anything else on your handheld go to www palm com support ...

Page 183: ...e of these categories From meeting notes to recipes and favorite quotations Memos provides a quick and easy way to enter store and share your important information Benefits of Memos Store essential but hard to remember information Send memos to colleagues wirelessly Synchronize your information to back it up on your computer In this chapter Creating a memo Viewing and editing a memo Moving memos i...

Page 184: ...draw the Graffiti 2 writing Return stroke to move to a new line in the memo c Select Done That s it Your handheld automatically saves the memo Make sure you have a current backup Synchronize often Tip In the Memos list you can also just start writing to create a new memo The first letter is automatically capitalized Tip Use Phone Lookup to quickly add a name and phone number to a memo Done ...

Page 185: ... Done Tip The Memos list shows the first line of each memo so make sure that first line is something you will recognize Did You Know You can connect your handheld to a portable keyboard and type your memos on the go without carrying around a heavy laptop You can purchase a variety of portable keyboards Visit www palm com myZ22 and click the Accessories link Tip You can change the size of the text ...

Page 186: ... the stylus across the screen A black dotted line appears to represent the memo you are moving c When the line is in the location you want for your memo lift the stylus Done Did You Know If you use Palm Desktop software for synchronizing you can send a memo to your computer by synchronizing and then open the memo on your computer in an application such as Microsoft Word for further editing formatt...

Page 187: ...log box a Locate the memo you want b Open the menus c Select Delete Memo on the Record menu 3 OPTIONAL Check the box to save an archive copy of the memo on your computer 4 Select OK Done Tip Need to retrieve that holiday recipe you stored If you save an archive copy of your deleted memos you can refer to them later by importing them ...

Page 188: ... Showing masking and hiding private memos Printing memos Changing between the list and single memo views Adding a date and time stamp to a memo Organizing memos into categories Sorting memos Sharing memos WINDOWS ONLY To open Memos on your computer double click the Palm Desktop icon on the Windows desktop and then click Memos on the launch bar MAC ONLY To open Memos on your computer launch Palm De...

Page 189: ...s Organizing memos by arranging them into categories and sorting them Privacy Keeping memos private by turning on security options Beaming Beaming memos to other Palm Powered devices Common Questions Answers to frequently asked questions about Memos Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems ...

Page 190: ...ch as drawing a quick sketch Note Pad gives you a place to draw freehand and take notes in your personal handwriting which is even faster and more flexible than creating a memo on your handheld Benefits of Note Pad Capture information in the moment A picture is worth a thousand words See reminders when you set alarms Send notes to colleagues wirelessly In this chapter Creating a note Viewing and e...

Page 191: ...and then selecting a category 4 Select Done That s it Your handheld automatically saves the note Make sure you have a current backup Synchronize often Before You Begin Make sure full screen writing is turned off You cannot create or edit notes in Note Pad when full screen writing is on Tip Select the pen selector to change the pen width or to select the eraser To clear the screen completely select...

Page 192: ...Open the Select Colors dialog box a Select Done to display the Note Pad list b Open the menus c Select Options and then select Preferences d Select Color 3 Select the pen and paper colors a Select Pen and then select the ink color you want to use b Select Paper and then select the background color you want to use c Select OK and then select OK again Done ...

Page 193: ...arm for that note 0 1 Go to the Home screen and select Note Pad 2 Open the note a Select Done to display the Note Pad list b Select the note you want to set an alarm for Continued Tip Change the alarm sound by opening the Options menu selecting Preferences and then selecting a sound from the Alarm Sound pick list ...

Page 194: ...ns and then select Alarm c Select the Date box and then select the year month and date you want the alarm to sound d Select the time you want the alarm to sound e Select OK Done Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title ...

Page 195: ...e to display the Note Pad list b Select the note you want to view or edit 3 Read or edit the note and then select Done Done Tip Sort the Note Pad list alphabetically by date or manually Open the Options menu select Preferences and then select the Sort by pick list If you sort manually you can rearrange the list by dragging notes to another position in the list ...

Page 196: ...o display the Note Pad list b Select the note you want to delete 3 Select Delete and then select OK to confirm deletion Done Tip You can also delete a note by opening the Record menu and selecting Delete Note Tip Want to get rid of those deletion confirmation messages Open the Options menu select Preferences and then uncheck the Confirm note delete box ...

Page 197: ... topics Learning about the parts of the Note Pad window Viewing copying and deleting notes Editing note details and titles Setting an alarm for a note Marking notes as private Showing masking and hiding private notes Printing notes Switching between the List and Preview Views Sorting notes Sharing notes WINDOWS ONLY To open Note Pad on your computer double click the Palm Desktop icon on the Window...

Page 198: ...vices Privacy Keeping notes private by turning on security options Categories Creating categories so you can organize notes Common Questions Answers to frequently asked questions about Note Pad Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with Note Pad or with anything else on your handheld go ...

Page 199: ...s Using the IR port on your handheld you can beam information from within an application such as a photo a contact an appointment or a task to other Palm Powered devices You can also beam a category of information or even an entire application Benefits of sharing Keep others up to date with meaningful business and personal information Distribute information while you re on the go In this chapter B...

Page 200: ...application b Select the entry you want 2 Beam the information a Open the menus b Select the Beam menu item in the leftmost menu The leftmost menu in most applications is named Record c When the Beam dialog box appears point your handheld s IR port directly at the IR port of the other handheld Continued Tip For best results when beaming the handhelds should be between 4 and 39 inches 10 centimeter...

Page 201: ...te Done Tip In Contacts you can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card Beam your business card to other handhelds by opening your business card and holding down Center on the 5 way navigator until the Beam dialog box appears ...

Page 202: ...t view within the selected category 2 Beam the category a Open the menus b Select the Beam Category menu item in the leftmost menu c When the Beam dialog box appears point your handheld s IR port directly at the IR port of the other handheld 3 Wait for the Beam dialog box to indicate that beaming is complete Done Tip Create a category of Calendar events such as your meeting schedule and then beam ...

Page 203: ...b Open the menus c Select Beam in the App menu d Select the location of the app from the Beam From pick list e Select the application you want to beam You cannot beam an application that has a lock icon next to the application size Continued Tip When you receive a beamed item you can file the item in a category using the Receive dialog box NOTE ...

Page 204: ...alog box appears point your handheld s IR port directly at the IR port of the other handheld 3 Wait for the Beam dialog box to indicate that beaming is complete Done Tip Another way of sharing information is to enter the info on your computer and then synchronize to transfer the info to your handheld IR port ...

Page 205: ...hronizing your handheld with your computer Common Questions Answers to frequently asked questions about beaming information Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with beaming information or with anything else on your handheld go to www palm com support ...

Page 206: ...dging transportation entertainment and more and save all of the information in one convenient place You can even transfer the information to a spreadsheet on your computer Benefits of Expense Monitor your business and personal expenses Easily retrieve expense information Create expense reports faster In this chapter Adding an expense Choosing currency options Deleting expenses Customizing the expe...

Page 207: ...nued Did You Know Expense is not just for business Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out Tip Add an expense simply by entering the first letter of the expense type For example entering D opens a dinner item with today s date To enable this feature open the Options menu and select Preferences Check the automatic fil...

Page 208: ...ndor and city associated with the expense For example a business lunch might be at Rosie s Cafe in San Francisco Attendees Enter the people associated with the expense c Select OK That s it Your handheld automatically saves the expense Make sure you have a current backup Synchronize often Tip Add extra information to your expense items Select the item and then and select Details Then select Note a...

Page 209: ...ck list 0 1 Go to the Home screen and select Expense 2 Open the Receipt Details dialog box a Tap an expense item b Tap Details 3 Select the currency symbol s that you want to see in the pick list a Select the Currency pick list and then select Edit currencies Continued Tip If you travel a lot update the currency pick list so that you can quickly get to the symbols you need Did You Know Use separat...

Page 210: ...y c Select OK and then select OK again The expense list now displays the currencies you selected 1 Go to the Home screen and select Expense 2 Open Expense Preferences dialog box a Open the menus b Select Options and then select Preferences Continued Currency pick list Done Tip If you re entering several expenses that all use the same currency change the preset currency to that symbol to save time ...

Page 211: ...es you can create your own symbol 0 3 Choose the default currency a Select the Default Currency pick list b Select the symbol you want to appear when you add new expenses c Select OK 0 Done 1 Go to the Home screen and select Expense 2 Open the Custom Currencies dialog box a Open the menus b Select Options and then select Custom Currencies Continued ...

Page 212: ...m Z22 Handheld 198 CHAPTER 13 Managing Your Expenses 3 Create the custom symbol a Select a Country box b Enter the name of the country and the symbol that you want c Select OK and then select OK again Done ...

Page 213: ... category of expenses at once Deleting an individual expense 0 1 Go to the Home screen and select Expense 2 Tap the expense you want to delete 3 Delete the item a Open the menus b Select Delete Item in the Record menu 4 OPTIONAL Check the box to save an archive copy of the expense on your computer 5 Select OK Done ...

Page 214: ...te the category and all of its items a Select the category you want to delete b Select Purge c Select Done Done Tip To combine expenses from different categories rename one category to match the other category s name Did You Know There is another way to delete a category Select the Category pick list and select Edit Categories Select the Delete command to delete the selected category and move all ...

Page 215: ...and then select OK Sort by Sort expenses by date or type Distance Show distance in miles or kilometers Show currency Show or hide the currency symbol in the expense list Done Did You Know Customizing the expense list makes it easy to see how much you spent on each type of expense For example to see how much you spent on taxis sort your expenses by type so that all your taxi expenses appear togethe...

Page 216: ...the following topics Adding editing and deleting expense items Organizing your expenses by date type amount notes or category Viewing expense items as a list large icons or small icons Converting a list of expenses to a single currency Printing expense reports Transferring expense information to other applications such as Microsoft Excel using the Send or Export command in Palm Desktop software To...

Page 217: ...n with Graffiti 2 characters and shortcuts Calculator Performing basic math calculations associated with your expenses Categories Creating and editing categories Organizing expenses by type and sorting them Customizing Setting number formats Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with Exp...

Page 218: ...cing your checkbook it s always nice to have a calculator on hand And because it s part of your handheld there s no need to carry a separate calculator Benefits of Calculator Always have a calculator with you Store calculations for later use In this chapter Calculator buttons Viewing recent calculations Related topics ...

Page 219: ...ber you entered Clear the entire calculation so that you can start over Enter a number and then select this button to change it to a percentage Enter a number and then select this button to calculate the square root of the number Enter a number and then select this button to make it negative Tip Use the memory buttons to store and recall a number you enter in multiple calculations Tip If you make ...

Page 220: ...n the menus b Select Edit and then select Show History c Select OK Done Did You Know Viewing recent calculations is helpful when double checking the math in your checkbook register Did You Know Calculator History also has these functions Clear Select to clear the calculator s history Copy Select to copy the history of calculations Then paste them into another application by opening the Edit menu a...

Page 221: ... calculate formulas in a number of different areas 0 1 Go to the Home screen and select Calculator 2 Access the advanced mode calculators a Open the menus b Select Options and then select Advanced Mode You can now use the scientific calculator c If you want to use other calculators such as finance logic statistics or area open the menus select Options and then select a mode from the list Done ...

Page 222: ...ing Around Opening applications Using menus Entering Information Entering numbers with Graffiti 2 characters Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with Calculator or anything else on your handheld go to www palm com support ...

Page 223: ...bout the amount of personal and private information stored there you ll definitely want to protect it Benefits of privacy Protect information if your handheld is misplaced Hide private information Unlock your handheld using only one hand In this chapter Choosing a security level Marking information as private Setting the level of privacy Using a password Locking your handheld Related topics ...

Page 224: ... private entries without creating a password Masked entries are displayed when selected and hidden entries are displayed when Show is selected in the Security Preferences This provides some degree of privacy for private entries but anyone with access to your handheld can view all of your records Masking or hiding private entries and creating a password Private entries are protected by the password...

Page 225: ...ry as private is the first step in protecting your info 0 1 Open an application 2 Create a new entry or select the entry that you want to make private 3 Mark it as private a For existing Contacts select Edit b Select Details c Check the Private box d Select OK e In Contacts and Memos select Done Done Private box ...

Page 226: ...y 2 Select the display option for private entries a Select the Private Records pick list b Select one of these options and then select Done Show Display private entries Mask Cover entries with a gray mask you can see the mask onscreen but you can t see the content of the entry Hide Make private entries invisible Continued Tip You can also set the level of privacy from within certain applications O...

Page 227: ...ords dialog box and then select OK When you close a masked entry it remains masked Using a password Further protect your hidden or masked entries by creating a password which is needed to display the contents of hidden masked entries Cont d Done Masked entry Tip Use a password to protect confidential work or personal information If your handheld is lost or stolen this information will be safe ...

Page 228: ...Create a password a Select the Password box b Enter a password with Graffiti 2 writing or the onscreen keyboard c Enter a hint to help you remember the password if you forget it d Select OK Continued Tip The best passwords consist of a mix of letters characters and numbers Longer passwords are better than short ones Any password you create is case sensitive Password box ...

Page 229: ...it 0 3 Enter the password again to confirm it and then select OK 4 Select Done Done 1 Open Security a Go to the Home screen and then select Prefs b Select Security Continued Tip In Palm Desktop software you can require password entry for private info to display Open the Tools menu and click Options and then click Security The password is the same one used by your handheld Password box ...

Page 230: ... current password a Select the Password box b Enter the current password and then select OK 3 Change your password a Enter a new password b Enter a hint to help you remember the password if you forget it c Select OK 4 Enter the password again and then select OK 5 Select Done Done ...

Page 231: ... delete your password at any time You must enter the current password before you can delete it 0 1 Open Security a Go to the Home screen and then select Prefs b Select Security 2 Enter your password a Select the Password box b Enter the current password and then select OK Continued Password box ...

Page 232: ...password you can delete it from your handheld Deleting a forgotten password also deletes all entries marked as private Be sure to synchronize your handheld with your computer before and after this procedure so you can restore any private entries that were deleted along with the password 0 3 Delete your password a Select Unassign b Select Done Done 1 Open Security a Go to the Home screen and then s...

Page 233: ...d box b Enter any password and then select OK Continued 3 Delete the forgotten password a Select OK on the screen informing you that your password is incorrect a Select Lost Password b Select Yes 4 Synchronize your handheld with your computer to restore any private entries that were deleted 5 OPTIONAL Create a new password Done ...

Page 234: ...help you remember the password If you still cannot remember the password you must do a hard reset to resume using your handheld A hard reset deletes all of the information on your handheld including your password You can restore the information by synchronizing your handheld with your computer Locking your handheld automatically 0 1 Open Security a Go to the Home screen and then select Prefs b Sel...

Page 235: ... and then select OK 3 Select one of these lock options Never Always leave your handheld unlocked On power off Automatically lock your handheld whenever you turn it off At a preset time Set a time when your handheld will automatically lock After a preset delay Set a period of inactivity after which your handheld will automatically lock 4 Select OK and then select Done Done ...

Page 236: ...eld 222 CHAPTER 15 Keeping Your Information Private Locking your handheld manually 0 1 Open Security a Go to the Home screen and then select Prefs b Select Security 2 Select Lock Turn Off 3 Select Off Lock Done Lock ...

Page 237: ...formation Customizing Entering your owner information in case your handheld is lost or stolen Maintaining Doing a hard reset Common Questions Answers to frequently asked questions about privacy Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with private entries or anything else on your handheld g...

Page 238: ...hool activities your conference schedule your shopping list for the week and entertainment Categories help you organize different aspects of your life no matter how you choose to group them Benefits of categories Better organize your information Easily retrieve the information you need In this chapter Adding a category Renaming a category Deleting a category Placing information in a category Viewi...

Page 239: ...dividual entries in one of the applications above open that application To add a category for applications go to the Home screen 2 Add a new category a Select the pick list in the upper right corner and then select Edit Categories b Select New and enter the name of the new category c Select OK and then select OK again Done Did You Know You can have up to 15 categories in an application Tip Colors ...

Page 240: ...2 Rename the category a Select the pick list in the upper right corner and then select Edit Categories b Select the name of the category you want to change and then select Rename c Enter a new category name and then select OK d Select OK again Done Tip If you want to combine items in different categories rename one category to the other category name Did You Know Some categories like All and Unfil...

Page 241: ...box Calendar Select an event select Details select the Category pick list and then select Edit Categories All other applications Select the pick list in the upper right corner and then select Edit Categories 3 Delete the category a Select the name of the category you want to delete b Select Delete c Select Yes d Select OK Done Tip In Expense you can delete a category including its contents with th...

Page 242: ...t to view applications in groups You may want all of your games in one category or all of your multimedia applications in another Then you can go right to the group of applications you need An entry or application cannot be placed in more than one category Placing an entry in a category 0 1 Open an application that contains a category option In Calendar go to Day View 2 Open an entry 3 In Note Pad...

Page 243: ...Edit and then select Details All other applications Select Details 5 Place the entry in a category a Select a category from the Category pick list b If necessary select OK c If necessary select Done Done Tip To place an entry in a different category simply select a different category from the Category pick list Category ...

Page 244: ...cation in a category 0 1 Go to the Home screen 2 Open the Category dialog box a Open the menus b Select Category in the App menu 3 Place the application in a category a Select the pick list next to the application you want to place in a category b Select a category and then select Done Done ...

Page 245: ...en 2 Display the category you want to view CalendarSelect Show Category List and then select the category you want to view from the pick list All other applicationsSelect the category you want to view from the pick list in the upper right corner Done Tip On the Home screen if no item is highlighted scroll through the categories by pressing Right or Left on the 5 way navigator To view all of the ap...

Page 246: ... Using menus Calendar Color coding your events in Calendar Photos Organizing photos into albums Beaming Beaming a category to another Palm Powered device Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with categories or anything else on your handheld go to www palm com support ...

Page 247: ... time but you can even set an alarm so you don t miss that early flight back home Benefits of World Clock Always have the correct time no matter where you are No need to carry a separate alarm clock In this chapter Checking the current date and time Setting the primary location Choosing secondary locations for other time zones Modifying the locations list Setting the alarm clock Changing the clock...

Page 248: ...me There are many easy ways to check the current date and time on your handheld If your handheld is off press and hold Center on the 5 way navigator for two seconds Tap the Clock icon in the input area Go to the Home screen and select World Clock Press Calendar and tap the Agenda View icon ...

Page 249: ...cation are used by all of the applications on your handheld 0 1 Go to the Home screen and select World Clock 2 Select the primary location a Select the primary location pick list b Select the location you want to be the primary location If you need more choices modify the locations list Done Key Term Primary location Typically a city in the time zone in which you live Primary location pick list ...

Page 250: ...automatically changed in the other 0 1 Go to the Home screen and select World Clock 2 Select Set Date Time 3 Set the date a Select the Set Date box b Select the arrows to select the current year c Select the current month d Select the current day Continued Did You Know When the Daylight Savings settings are active the time changes according to the rule for the primary location For example in North...

Page 251: ...then select the arrows to change them c Select AM or PM and then select OK 5 Select Done Done Tip Selecting a time zone when creating a new event in Calendar allows you to travel and have youreventsautomatically adjust to the time zone in your new location Time zones in Calendar work only if you are synchronizing with Outlook Hour Minute ...

Page 252: ...orld Clock 2 Select the pick list next to one of the secondary locations 3 Select the location you want to use as the new secondary location If you need more choices modify the locations list Done Tip If you have friends family or colleagues in another time zone select a city in their zone as your secondary location When you need to contact them you can easily check to see what time it is where th...

Page 253: ...d select World Clock 2 Open the Edit List dialog box a Select a location pick list b Select Edit List 3 Add the new location a Select Add b Scroll through the list to select a location that is in the same time zone as the city you want to add c Select OK Continued Tip If you know what you re looking for in a long pick list use Graffiti 2 writing to find it faster Enter the first letter of the word...

Page 254: ...tion Time Zone Select the time zone for the location Daylight Saving Time box Check the box to have your handheld automatically adjust the date and time for Daylight Saving Time in this location Start and End dates Select the boxes to change the start and end dates of Daylight Saving Time if necessary 5 Select OK and then select Done Done ...

Page 255: ... Settings Deleting a location 0 1 Go to the Home screen and select World Clock 2 Select the location you want to delete a Select a location pick list b Select Edit List c Select a location and then select Remove 3 Select OK and then select Done Done ...

Page 256: ...ime set for the primary location Continued Did You Know Use World Clock to set an alarm within the next 24 hours Set alarms outside of this time frame in Calendar Did You Know Remember to put your handheld on local time If you travel from San Francisco to London make London your primary location so that all your alarms ring on time instead of eight hours late Tip Set an alarm while you re working ...

Page 257: ...upper left corner of the screen to remind you of the upcoming alarm Go To Cancel the reminder message and open World Clock 3 OPTIONAL Select the alarm sound and volume a Open the menus b Select Options and then select Alarm Preferences c Select the pick lists to select the alarm sound and volume This volume setting does not affect the other sounds on your handheld including the alarms you set in C...

Page 258: ...World Clock 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Select any of the following options and then select OK Show Multiple Locations Display the secondary locations Uncheck it to display only the primary location Show Date Display the date in World Clock Done ...

Page 259: ...ations Using menus Calendar Setting an alarm outside of the next 24 hours Customizing Changing the volume of other system sounds Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with World Clock or anything else on your handheld go to www palm com support ...

Page 260: ...lors on your handheld by using preferences and menus And preference settings can help extend the life of your handheld s battery Benefits of customizing Conserve power Enjoy your handheld more Customize the display In this chapter Customizing the Home screen Customizing the display Assigning a button to your frequently used applications Setting the date and time Customizing the way you enter infor...

Page 261: ...plications without scrolling 0 1 Go to the Home screen 2 Open the Display Options dialog box a Open the menus b Select Options and then select Display Options 3 Select the View By pick list and select List or Icon as the display format 4 If you want the last category you viewed to reappear the next time you go to the Home screen check the Remember Last Category box Continued Tip You can also use a...

Page 262: ...tomizing Your Handheld 5 Select a photo for the background a Check the Background box b Select the picture box c Select a picture d Select Done e Adjust the fade setting so that the text is easy to read against the photo f Select OK Done ...

Page 263: ...lications you can change the font style to make text easier to read There are four font styles available In certain lighting conditions you may also need to adjust the brightness to read the information on the screen Changing the screen fonts Small font Large font Small bold font Large bold font ...

Page 264: ...ustomizing Your Handheld 0 1 Open an application 2 Open the Select Font dialog box a Open the menus b Select Options and then select Font 3 Select the font style you want to use and then select OK Done Small Small bold Large bold Large ...

Page 265: ...ng the brightness and contrast 0 1 Tap the Brightness Contrast icon to open the Adjust Display dialog box 2 Adjust the settings a Tap Low or High to adjust the brightness level b Drag the slider to adjust the contrast level c Select Done Done Brightness Contrast icon ...

Page 266: ... Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications 0 1 Open Color Theme Preferences a Go to the Home screen b Select Prefs c Select Color Theme 2 Select a theme and then select Done Done ...

Page 267: ...os often you can assign Photos to a button so that you don t have to scroll through the Home screen whenever you want to use that application 0 1 Open Buttons Preferences a Go to the Home screen b Select Prefs c Select Buttons 2 Select the pick list under the button you want to reassign and select the application that you want to assign to that button Select the pick list under the Sync icon to re...

Page 268: ...t and select the action you want to assign to the full screen pen stroke c Select OK 4 Select Done Done Key Term Full screen pen stroke A stroke that is drawn from the bottom of the input area to the top of the screen You can use this stroke as a quick way to do a selected task such as opening the Graffiti 2 help screen Pick list ...

Page 269: ...e current date and time based on your location When you travel to a new time zone change the Location setting to quickly reset the date and time Your appointments stay at the time you entered them no adjustments for time zones So always enter your schedule based on the time zone you will be in on the day of the event 0 1 Open Date Time Preferences a Go to the Home screen b Select Prefs c Select Da...

Page 270: ...h e b Select Add c Select a city in your time zone and then select OK d Select OK again and then select Done e Select the Location pick list and select the city you just added 3 Select Done Done Tip You can rename the location to the city where you live Select the Name field and then modify the location name Tip If you are synchronizing with Outlook on your computer you can also select a time zone...

Page 271: ...g the date and time In most cases you won t need to reset the date and time However you may need to do this if you do a hard reset on your handheld 0 1 Open Date Time Preferences a Go to the Home screen b Select Prefs c Select Date Time 2 Select the location Continued ...

Page 272: ...e current year c Select the current month d Select the current date 4 Set the time a Select the Set Time box b Select the hour and minute boxes and then select the arrows to change them c Select AM or PM and then select OK If you re using a 24 hour clock format you won t see the AM and PM options 5 Select Done Done Year arrows NOTE ...

Page 273: ...all the applications on your handheld You can quickly choose the preset formats based on geographic regions where you might use your handheld For example in the United Kingdom time often is expressed using a 24 hour clock In the United States time is expressed using a 12 hour clock with an AM or PM suffix You can use the original preset formats or change them based on your personal preferences 0 1...

Page 274: ...nd which symbol separates the numbers Date Controls the sequence in which the day month and year appear and which symbol separates the segments Week starts Controls whether applications treat Sunday or Monday as the first day of the week Numbers Controls the decimal and thousands separator symbols 4 Select Done Done Tip The country setting changes only the way the date and time look It doesn t cha...

Page 275: ...i 2 strokes and create shortcuts to make entering information faster Choosing the input area You can write Graffiti 2 characters in the input area or you can turn on Writing Area Preferences and use the full screen for Graffiti 2 writing you do not have to write in the input area 0 1 Open Writing Area Preferences a Go to the Home screen b Select Prefs c Select Writing Area Continued Tip You can t ...

Page 276: ...iti 2 writing Done 1 Open the entry where you want to enter information a Open an application b Select a record or tap New Continued Before You Begin Turn on Writing Area Preferences as described in the previous section Tip Right after you write a character your handheld interprets a quick tap on the screen as a period character If you want to tap a button either wait a few seconds or temporarily ...

Page 277: ...ti 2 letters anywhere on the left side of the screen Write numbers anywhere on the right side of the screen Write uppercase letters in the middle of the screen Write the Punctuation Shift stroke before writing symbols and other special characters Use buttons and other controls that appear on the screen by tapping and holding the button or control until it activates Done ...

Page 278: ...erences screen to select an alternate stroke shape for these characters 0 1 Open Graffiti 2 Preferences a Go to the Home screen b Select Prefs c Select Graffiti 2 2 Select alternate strokes a Tap a character to view its alternate stroke b Check the box to use the alternate stroke and then select Done 3 Repeat step 2 for each stroke you want to reassign and then select Done Done ...

Page 279: ...ect New b On the ShortCut Name line enter the abbreviation c On the ShortCut Text line s enter the text you want to insert when you write the abbreviation d Select OK and then select Done Done Tip You may want to add a space character after the last word in your shortcut text This way a space automatically follows the shortcut text Tip To learn how to use shortcuts while entering information see W...

Page 280: ... Open ShortCuts Preferences a Go to the Home screen b Select Prefs c Select ShortCuts 2 Edit the shortcut a Select the shortcut you want to change b Select Edit c Make your changes d Select OK and then select Done Done Tip To delete a shortcut open ShortCuts Preferences and select the ShortCut Select Delete select Yes and then select Done ...

Page 281: ...ouchscreen 2 Tap the targets on the screen as precisely as possible and then select Done You need to tap at least three targets maybe more if you don t tap carefully Done Key Term Touchscreen Another name for your handheld s screen and the internal circuitry that enables it to respond appropriately to taps Tip If your screen is not responding to taps use the 5 way navigator to open Touchscreen Pre...

Page 282: ...es a Go to the Home screen b Select Prefs c Select Sounds Alerts 2 Select Custom or Silent 3 If you selected Custom in step 2 select the System Sound Game Sound and Alarm Sound pick lists and select the volume level for each sound then select Done If you selected Silent in step 2 select Done Done Tip You can choose different types of sounds for Calendar Tasks and World Clock Go to the application ...

Page 283: ...p your handheld but you can update or add to this information Owner information does not include your username or passwords 0 1 Open Owner Preferences a Go to the Home screen b Select Prefs c Select Owner 2 Modify or enter the text and then select Done Done Did You Know If you use Security Preferences to turn off and lock your handheld with a password your owner info appears when you select the Ow...

Page 284: ...lly The memory on your handheld is designed to store your information even if the battery becomes drained to the point that you cannot turn on your handheld When you recharge your handheld all of your existing information reappears Selecting power saving settings The Power Preferences screen enables you to set power consumption options 0 1 Open Power Preferences a Go to the Home screen b Select Pr...

Page 285: ...inutes or 3 minutes On while Charging Select whether your handheld stays on continuously when it is connected to the AC charger When this option is off you can still turn on your handheld to view your info while your handheld charges but it turns off automatically after a period of inactivity Beam Receive Select whether you can receive beamed information on your handheld Turn this setting on to re...

Page 286: ...ins off Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep Manual Keylock turns on when you hold down the power button until the system sound confirms that Keylock is on Done Tip When Keylock is on your handheld does not respond when you press the buttons on the front of your handheld To use your handheld again press the power button and th...

Page 287: ...ngs from scratch The list of preset connections varies depending on the applications you ve added to your handheld For example you can create a connection between the IR port of your handheld and a modem so that you can dial in to your ISP or corporate network Key Term ISP Acronym for Internet service provider This is the service you use to connect to the Internet such as AOL CompuServe or Earthli...

Page 288: ...o adjust the communication speed in the preset IR to a PC Handheld connection setting You can similarly edit other connections or settings 0 1 Open Connection Preferences a Go to the Home screen b Select Prefs c Select Connection Continued 2 Open the Edit Connection dialog box a Select the PalmModem connection b Select Edit Continued ...

Page 289: ...Handheld 275 CHAPTER 18 Customizing Your Handheld 3 Change the speed setting a Select Details b Select the Speed pick list and select the appropriate speed c Select OK d Select OK again and then select Done Done ...

Page 290: ...need or if you re already using all the connections as they are you can create a new connection 0 1 Open Connection Preferences a Go to the Home screen b Select Prefs c Select Connection 2 From the Connection Preferences screen select New Continued Tip To delete a connection that you created select it on the Connection Preferences screen and then select Delete ...

Page 291: ... you want to connect to PC or Modem Via Select the method you want to use to connect to the device you selected Cradle Cable the USB sync cable that came with your handheld Infrared the IR port on your handheld The Dialing and Volume settings won t appear unless you select Modem as the Connect to setting Dialing Select whether your modem uses TouchTone or Rotary dialing Volume Select the volume le...

Page 292: ...ect the appropriate speed c Select the Flow Ctl pick list and select whether the connection uses flow control Automatic Your handheld determines when to use flow control On Flow control is always on Off Flow control is always off d For a modem connection enter the initialization string e Select OK 5 Select OK again and then select Done Done ...

Page 293: ...nformation Using shortcuts to quickly enter text phrases Privacy Keeping information private by locking your handheld with a password Categories Creating categories so you can organize your applications and information World Clock Viewing the date and time in other cities Tips Tricks Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If ...

Page 294: ...ndheld in the included pouch when not in use Use only the stylus to tap the screen no pens pencils paper clips or other sharp objects Use only the supplied AC charger to charge your handheld Keep the battery charged Keep the screen free of dust or anything else that could make it dirty For general cleaning use a soft damp cloth If the screen becomes dirty use a soft cloth moistened with a diluted ...

Page 295: ... not expose your handheld to very hot or cold temperatures including placing it near a heater leaving it in the trunk of a car or setting it by a window in direct sunlight Do not carry or use your handheld at extremely high altitudes unless you re in an airplane Resetting your handheld On rare occasions your handheld may not respond when you press a button or tap the screen In this case you need t...

Page 296: ... hard reset if a soft reset doesn t solve your problem or if you want to clear all of your information from your handheld A hard reset deletes all records and entries stored on your handheld including the username that identifies the handheld This is another reason why it s important to synchronize often so you have an up to date backup of your information available Before you do a hard reset be s...

Page 297: ... Palm Powered logo to appear and then release the power button 4 When you see the message that warns you about erasing all of the info on your handheld do one of the following Press Up on the 5 way navigator to finish the reset and show the touchscreen Press any other button to do a soft reset Continued 5 When prompted tap to align the screen and then select the language you want to use on your ha...

Page 298: ... However you may need to re enter some of your personal settings as well as your color coded categories in Calendar WINDOWS ONLY 0 6 When the Welcome screen appears the hard reset is complete Follow the instructions to set up your handheld Done 1 Open the Custom menu in the HotSync application a Click the HotSync manager icon in the taskbar in the lower right corner of your computer screen b Click...

Page 299: ...he transfer options a Select an application in the Conduit list and then click Change b Select Desktop overwrites handheld This change applies only to the next synchronization c Click OK 4 Repeat step 3 for the other applications in the list that you want to restore and then click Done 5 Synchronize your handheld with your computer Done NOTE ...

Page 300: ...nfo Creating a backup of your information Customizing Customizing your handheld again after doing a hard reset My Handheld Make your handheld uniquely yours For great tips software accessories and more visit www palm com myZ22 Support If you re having problems with resets or with anything else on your handheld go to www palm com support ...

Page 301: ...s when I insert the CD WINDOWS ONLY 1 Click Start on your computer and then select Run 2 Click Browse and navigate to your CD ROM drive 3 Select Autorun click Open and then click OK I cannot install Palm Desktop software WINDOWS ONLY Disable any virus scanning software on your computer Close any open applications Make sure your computer has at least 170MB of disk space available Delete all tempora...

Page 302: ... and clicking Control Panel Click Add or Remove Programs Uninstall and then reinstall the current version of Palm Desktop software MAC ONLY Disable any virus scanning software on your computer Quit any open applications Make sure your computer has at least 190MB of disk space available Install the latest Mac software updates to your computer If you are upgrading from an older Palm Powered device r...

Page 303: ...ot sure when I need to recharge my handheld We recommend that you recharge your handheld for at least half an hour every day Ideally connect your handheld to a power source every night and recharge it while you sleep My battery is drained The memory on your handheld is designed to store your information even if the battery becomes drained completely When you recharge your handheld all of your exis...

Page 304: ...is off and your handheld is still not responding you need to reset your handheld A soft reset tells your handheld to stop and start over again This does not affect any of the information or applications on your handheld If your handheld does not respond after a soft reset you need to perform a hard reset If your handheld still does not respond after a reset check your third party applications for ...

Page 305: ...ss bar then a screen with the Palm Powered logo Resetting is complete when the Date Time Preferences screen appears The current date and time are incorrect The current date and time are tied to the Location setting If you change the date and time without changing the Location setting the current date and time may appear incorrect Moving around I can t find the icon I want on the Home screen Select...

Page 306: ...tion try aligning the screen again I can t get my handheld to recognize my handwriting For your handheld to recognize handwriting input with the stylus you need to use Graffiti 2 writing Use the Graffiti 2 help to learn how to write characters Your handheld recognizes strokes entered with the stylus other than Graffiti 2 strokes in the Note Pad application only Make the Graffiti 2 character stroke...

Page 307: ...ee that Private Records is set to Show private records Open the Options menu and select Preferences Make sure Show Completed Tasks is selected I don t know how to save the info I entered in an application Each time you complete an entry such as a contact memo or note your handheld automatically saves the information you entered You don t have to do anything special to save your info To protect you...

Page 308: ...our screen Make sure Local USB has a checkmark next to it If not click it If you don t see the HotSync manager icon click Start in the Windows taskbar and then select Programs Go to the Palm program group and select HotSync manager MAC ONLY Make sure HotSync manager is enabled Open the Palm folder and double click the HotSync manager icon On the HotSync Controls tab be sure Enabled is selected If ...

Page 309: ...ut if Microsoft Outlook already contains all of your contacts appointments tasks and notes you can change your synchronization method so that your handheld synchronizes with Outlook instead You can also change from Outlook to Palm Desktop software If you choose to synchronize with Outlook info from Contacts Calendar Tasks and Memos is synchronized with info in the corresponding application in Outl...

Page 310: ...re that Calendar is set to Synchronize the files and Date Book is set to Do Nothing If you synchronize your handheld with more than one computer click Settings and select Enable synchronization to multiple PCs for each application you want to synchronize This helps avoid duplicating the same information on a single computer Check the Set as default box to use this setting each time you synchronize...

Page 311: ...alm Desktop software from your computer and then reinstall the software from the software installation CD On a Mac computer just reinstall Palm Desktop software When I synchronize I receive the 8009 error message An application has failed to respond to a HotSync notification WINDOWS ONLY The 8009 error indicates that the Windows registry is corrupt You need to rebuild the HotSync manager registry ...

Page 312: ...e than one handheld If the computer running Palm Desktop software synchronizes with more than one handheld each handheld should have a unique name Synchronizing more than one handheld with the same username causes unpredictable results and potentially loss of your personal information Assign a username to your handheld the first time you synchronize If you are synchronizing with Outlook make sure ...

Page 313: ...Records is set to Show private records Time zones don t appear on my Palm Desktop software Palm Desktop software does not recognize time zones Only Outlook recognizes times zones I set the global time zone preference but only some of my events are responding to my time zone change Only new events created after the preference is set are affected The events you created earlier without time zones do ...

Page 314: ...e Pad I m having problems listing notes the way I want to see them If you cannot manually arrange the order of notes on the list screen select Preferences from the Options menu and make sure that Sort by is set to Manual If you choose to view your notes alphabetically on Palm Desktop software and then synchronize the notes on your handheld still appear in the order defined in the Preferences setti...

Page 315: ... remember the password If this doesn t help or if you do not have a password hint you can use Security Preferences to delete the password but your handheld deletes all entries marked as private However if you synchronize before you delete the password the synchronization process backs up all entries whether or not they are marked private Then you can follow these steps to restore your private entr...

Page 316: ...ther device Depending on the receiving handheld model not all information may be sent correctly If you are beaming to another Palm Powered device confirm that your handheld and the other handheld are 4 to 39 inches approximately ten centimeters to one meter apart and that the path between the two handhelds is clear of obstacles Beaming distances to other devices with an IR port may be different Mo...

Page 317: ...ld and the beaming device When someone beams information to my handheld I get a message telling me it is out of memory Your handheld requires at least twice the amount of memory available as the info you are receiving For example if you are receiving a 30KB application you must have at least 60KB free Purge old Calendar events and delete unused or unnecessary applications Problems with incompatibl...

Page 318: ...arlier model of a Palm Powered device perform the following procedure to remove all third party applications from your handheld Once you have removed all of the third party applications you can install one application at a time to determine which application is causing the problem The following procedures erase all information from your handheld Before removing the applications synchronize to back...

Page 319: ...PRC file to the Send To Handheld droplet instead of double clicking it c Click Done d Synchronize your handheld with your computer e Operate your handheld and try to replicate problem operations f Do one of the following If installing the application re creates your problem remove the application and contact the application developer for a solution Continue to reinstall your applications one appli...

Page 320: ...you if that happens Self help resources If you run into a problem with your handheld be sure to check these resources first Answers to common questions about your handheld and its features The Palm Desktop online Help The Palm Desktop Software for the Macintosh User s Guide located in the Documentation folder on your installation CD The Palm Knowledge Library accessible at www palm com support The...

Page 321: ...e problem When you do contact Technical Support please provide the following information The name and version of the desktop operating system you are using The actual error message or state you are experiencing The steps you take to reproduce the problem The version of handheld software you are using and available memory To find version and memory information follow these steps 1 Go to the Home sc...

Page 322: ...ation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit ...

Page 323: ... Varning Eksplosionsfara vid felaktigt batteribyte Använd samma batterityp eller en ekvivalent typ som rekommenderas av apparattillverkaren Kassera använt batteri enligt fabrikantens instruktion Advarsel Lithiumbatteri Eksplosionsfare ved fejlagtig håndtering Udskiftning må kun ske med batteri af samme fabrikat og type Levér det brugte batteri tilbage tilleverandøren Varoitus Paristo voi räjähtää ...

Page 324: ... your feet building up electrons on your body you may get a shock the discharge event when you touch a metal doorknob This little shock discharges the built up static electricity ESD susceptible equipment Even a small amount of ESD can harm circuitry so when working with electronic devices take measures to help protect your electronic devices including your Palm handheld from ESD harm While Palm h...

Page 325: ...d into a standard three prong grounded outlet touching the case should discharge the ESD on your body Increase the relative humidity of your environment Install ESD specific prevention items such as grounding mats Conditions that enhance ESD occurrences Conditions that can contribute to the buildup of static electricity in the environment include the following Low relative humidity Material type T...

Page 326: ...49 modem volume 277 speaker volume 268 Adobe Acrobat Reader xiii agenda lists 110 See also Calendar application Agenda View customizing Tasks lists and 165 described 133 opening 133 234 setting display options for 139 140 Agenda View icon 133 234 Alarm check box 127 156 alarm clock 127 156 233 242 See also alarms clock alarm icons 135 Alarm Preferences command 243 Alarm Preset settings 144 Alarm S...

Page 327: ...10 continuous 118 displaying 136 137 138 entering from Outlook 10 295 removing from calendar 130 repeating 115 saving 112 scheduling 111 112 setting alarms for 242 setting duration of 112 143 sharing 21 time zones for Outlook 112 viewing duration of 141 viewing unscheduled time slots for 140 archive folders 102 archived items 102 130 164 asterisk characters 64 Auto Lock option 221 automatically lo...

Page 328: ...in 135 137 138 defining repeating events 115 116 deleting categories 227 displaying categories in 231 entering event locations from 119 importing information for 100 opening 25 111 113 115 116 118 119 121 123 126 127 128 130 132 133 135 137 138 140 143 234 related topics for 146 saving information for 112 130 132 scheduling events 111 113 118 selecting dates on 155 setting alarms from 144 243 sett...

Page 329: ...ying to notes 178 changing screen 252 changing text 140 setting background 178 252 command buttons 23 24 command gestures Graffiti 2 50 command mode 37 command shortcuts 37 command strokes Graffiti 2 37 50 command toolbar 37 commands 35 36 37 See also menus communication speed 274 275 278 company phone lists and memos 11 completed tasks 162 163 164 166 components device 2 Compress Day View check b...

Page 330: ...g online help for 76 145 Contacts icon 25 Contacts list 74 continuous events See repeating events contrast screen 22 controls activating 263 application 23 24 30 handheld 19 locating 39 Copy command 60 Copy icon 37 copy photos from computer 148 copying applications 93 calculations 206 contacts 65 67 71 information 60 copying and pasting 60 country information 260 Cradle Cable setting 277 creating ...

Page 331: ...ents for 113 selecting 135 setting display options for 126 139 141 setting timeframes for 143 Day View icon 111 Daylight Saving Time entry box 240 Daylight Savings settings 236 DBA files 100 Deactivate Keylock 19 272 deadlines 113 decimal separators 260 Default Currency pick list 197 default settings overwriting 88 90 restoring 253 selecting 84 Default View pick list 140 delays 221 271 after reset...

Page 332: ...sts due dates 155 156 160 166 Duplicate Contact command 71 duplicating contact information 67 71 duration 112 E eBooks 26 Edit Categories command 161 Edit Categories dialog box 124 125 225 227 Edit Connection dialog box 274 Edit currencies command 195 Edit List dialog box 239 241 Edit menu 60 61 editing 59 171 177 181 See also changing electrostatic discharge 310 311 emergency information 225 empt...

Page 333: ...or 105 installing on Windows computers 92 removing 102 restoring archived 102 transferring to device 100 troubleshooting uninstalled 297 filing events 112 finances 192 225 See also Expense application Find dialog box 23 38 Find icon 23 38 Find More button 38 finding contacts 72 information 23 38 overlapping events 139 Flow Ctl pick list 278 folders 295 Font command 250 font styles 250 fonts 249 25...

Page 334: ...ints 24 218 See also help History dialog box 206 Holiday Files folder 145 holidays 113 115 117 Home icon 22 Home screen 22 displaying icons on 291 opening applications 31 setting display options for 247 HotSync cable See USB sync cable HotSync icon 23 25 HotSync manager See also synchronizing installing 81 not responding 297 restoring information from 284 starting 25 84 turning off 84 HotSync mana...

Page 335: ...tion 59 links documentation xiv list screens 34 lists creating company phone 11 customizing expense 201 customizing Tasks 165 displaying applications icons in 247 displaying contacts in 74 displaying pick 24 finding items in 239 moving between items in 34 opening category 141 ordering memos in 172 rearranging items in 172 selecting items in 23 24 34 loading user profiles 15 16 locating contacts 72...

Page 336: ...th 170 Memos icon 25 Memos list 170 171 172 menu bar 36 Menu icon 22 292 menu shortcuts 37 menus 22 35 36 messages removing confirmation 182 setting alarms for 243 Microsoft Internet Explorer 2 Microsoft Outlook See Outlook Microsoft Windows systems See Windows information Mini USB connector 21 missing applications 26 291 missing icons 291 Mobile DB software 27 mobile devices 68 74 modems connecti...

Page 337: ... 39 224 Outlook applications that synchronize 80 marking completed tasks and 162 synchronizing with 10 79 80 87 107 112 295 296 Overdue task icon 134 overdue tasks 133 140 161 166 overlapping events 139 owner information 269 272 Owner Preferences screen 269 P pager 68 paging through documentation xiii Palm Desktop Installer icon 7 Palm Desktop software completing repeated tasks and 162 creating us...

Page 338: ...ences 270 271 Power Preferences screen 270 power saving settings 270 271 precautions 281 289 311 preferences 246 279 See also customizing Preferences command 143 Preferences screen 27 Prefs icon 27 preinstalled applications 25 106 prerequisites xv preset connections 274 276 preset delays 221 preset formats 259 previous arrow icon 23 Previous View icon Adobe Reader xiii primary location 235 236 241...

Page 339: ...ired steps xiv rescheduling events 128 129 reserving dates 113 reset button 21 282 283 resetting clock 236 257 Graffiti 2 shortcut strokes 266 handheld 220 281 290 local preferences 255 257 passwords 215 preset connections 274 preset formats 259 quick buttons 253 screen fonts 250 resizing text 171 restarting device See reset button restoring archived items 102 defaults 253 information 218 220 284 ...

Page 340: ...log box 236 258 Set Time dialog box 112 237 258 setting up handheld 1 6 7 settings See preferences setup 287 sharing information 21 65 185 shortcut strokes Graffiti 2 writing backing up 265 changing 266 deleting 266 described 53 54 setting up 265 ShortCut Text line 265 shortcuts xv 24 37 60 254 ShortCuts Preferences screen 265 266 Show History command 206 Show in List pick list 74 Show Multiple Lo...

Page 341: ...notes to 155 adding to Tasks list 165 archiving 163 164 assigning due dates to 155 156 160 categorizing 155 161 166 changing date due 166 combining with appointments 110 completing 162 creating 155 deleting 163 164 displaying 133 140 161 165 166 entering from Outlook 10 295 managing 154 marking as private 155 organizing 161 prioritizing 155 166 reordering 166 saving 155 163 164 scheduling repeatin...

Page 342: ...ng 277 tracking expenses 26 192 transfer options 285 transferring applications 28 files 100 information 57 80 100 travel expenses 201 troubleshooting 8 267 287 turning device on and off 271 turning handheld on and off 19 272 turning off alarms 243 turning off full screen writing 42 turning off HotSync manager 84 turning sounds off 268 U underlined words documentation xiv Undo icon 37 Unfiled categ...

Page 343: ...notes 183 creating user profiles 12 described xiv device system requirements 2 displaying tasks 167 entering expense reports 202 importing 100 installing device software 7 103 installing handheld software 28 opening calendars 145 restoring information 284 synchronization options for 10 83 87 295 synchronizing handheld 81 synchronizing with user profiles 14 troubleshooting problems 287 writing memo...

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