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DSS Player 2000 Guided Tour

DSS Player 2000 Guided Tour

Application Overview

DSS Player 2000 consists of the following three windows:

Dictation Window,

Remote Dictation Window,

Playback Control Window

The Dictation Window

Enables you to perform functions such as play DSS files that have been downloaded from the
storage media (Removable Drive or Smart Media Card) or the Digital Voice Recorder to your PC

- Perform voice recognition between index marks (when IBM ViaVoice98 or ViaVoice Millennium

(sold separately) is installed),

- Embed DSS files into another application,

- Attach DSS files to e-mail messages and send them,

- Upload DSS files from the hard disk.

In addition, if auto start of the Dictation Window is selected, the Dictation Window will automatically
start when the Digital Voice Recorder is connected to your PC via USB or when a PCMCIA card is
inserted.

Remote Dictation Window

Enables you to use the DS-2000 for remote microphone of the DSS Player 2000 application on
your PC.

Playback Control Window

Opens and plays the DSS file when the file is double-clicked on Windows Explorer, for example.
The window also opens when playing DSS files that have been embedded into a document. The
Playback Control Window opens only when the selected file is a DSS file.

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Summary of Contents for 2000

Page 1: ...1 DSSPlayer2000 INSTRUCTIONS INSTRUCTIONS INSTRUCTIONS INSTRUCTIONS ...

Page 2: ...__ 11 Download DSS Files 11 Play Files 12 Edit DSS Files 12 Download Options 12 DSS PLAYER 2000 GUIDED TOUR __________________________________ 13 DSS Player 2000 Guided Tour 13 DICTATION WINDOW _____________________________________________ 14 Dictation Window 14 Title Bar 14 Menu Bar 14 Tool Bar 15 Playback Control Bar 18 Play Bar and Position Control 19 Time Axis and Time Axis Control Slider 19 P...

Page 3: ...______________________________ 46 File Menu 46 Edit Menu 46 Tools Menu 46 PLAYBACK CONTROL WINDOW ___________________________________ 48 Play Bar and Position Control 48 Time Axis and Time Axis Control Slider 48 Playback Position and Length 49 Volume Control Slider 49 Speed Control Slider 49 TROUBLE SHOOTING ____________________________________________ 50 No Sound 50 Cannot Connect to DS 2000 51 C...

Page 4: ... Allows recorded speech to be converted to text when used in conjunction with speech recognition software Olympus Optical Co Ltd holds the copyrights for the DSS Player 2000 software and the instructions this manual IBM and ViaVoice are registered trademarks of IBM Corporation Microsoft and Windows are registered trademarks of Microsoft Corporation Pentium is a registered trademark of Intel Corpor...

Page 5: ...d Creative Labs Sound Blaster 16 or 100 compatible sound card Display 800x600 pixels or more 256 colors or more CD ROM drive Double Speed CD ROM USB port One or more free ports Audio I O terminals Microphone input and earphone or speaker output Notes USB ports are not available on PCs running Windows 95 or that have been upgraded from Windows 95 to any other OS An optional PC Card adapter or flopp...

Page 6: ...cursor to the desired language and click to select Note Except for DSS Player 2000 you cannot install using Italian or Spanish Register user information 3 Register user information Enter your name company name and license ID number serial number The license ID number is printed on the license ID card Click Next A confirmation dialog box opens Click Yes Confirm acceptance of License Terms 4 You mus...

Page 7: ...When the Acrobat Reader Setup dialog box opens click Next Select where to install Acrobat Reader 12 Specify the folder in which to install Acrobat Reader To accept the default folder click Next Setup Status 13 Wait until Acrobat Reader is installed on your PC Exit Acrobat Reader setup 14 When the Exit Setup dialog box opens click OK Note You may be requested to restart your PC when setup is comple...

Page 8: ...ck Add Remove Programs 2 A list of applications that have been installed is displayed 3 Choose Olympus DSS Player 2000 Click Add Remove in Windows 2000 Change Remove 4 A file deletion confirmation dialog box opens Click Yes 5 Now deleting DSS Player 2000 is being deleted Please wait 6 Note An additional message may appear If so read it carefully and do as instructed Exit uninstall 7 The program ha...

Page 9: ... to the DS 2000 make sure that the DS 2000 is in the stop mode with its rear panel POWER LOCK switch ON and that the HOLD switch is not set to the HOLD position 1 Insert connector A USB cable into the PC s USB port A B Attach connector B USB cable to the DS 2000 2 When the software recognizes the DS 2000 DSS Player 2000 launches automatically Notes For information about your PC s USB ports refer t...

Page 10: ...layer 2000 P 6 Start Windows 1 Connect the DS 2000 2 For instructions on how to connect the DS 2000 see Connecting the DS 2000 Digital Recorder P 9 1 Click the Start button 2 Point to Programs and choose Olympus DSS Player 2000 3 Click DSS Player 2000 To disable automatic launching of the DSS Player 2000 right click on the taskbar and then select Do not detect automatically 1 2 3 ...

Page 11: ...rs showing the progress of the download process The DS 2000 files are downloaded to the PC in the following format User ID first four letters Serial Number four digits The downloaded DSS files can be played using a Windows compatible sound card You can play the DSS files by pressing Play or selecting Play in the Tools menu Here operations such as play stop fast forward and rewind can be carried ou...

Page 12: ... You can also double click a DSS file in Window Explorer for example to open the Playback Control Window and play the DSS file Edit DSS Files If the DS 2000 is connected to the PC you can edit a DSS file by opening the Remote Dictation Window from the Dictation Window New DSS File or Edit DSS File in the File menu or or on the toolbar Download Options A function will become active if a check is at...

Page 13: ... DSS files into another application Attach DSS files to e mail messages and send them Upload DSS files from the hard disk In addition if auto start of the Dictation Window is selected the Dictation Window will automatically start when the Digital Voice Recorder is connected to your PC via USB or when a PCMCIA card is inserted Remote Dictation Window Enables you to use the DS 2000 for remote microp...

Page 14: ...Window Dictation Window When you start DSS Player 2000 the Dictation Window opens Title Bar Displays the path of the active file Menu Bar File Menu Edit Menu View Menu Tools Menu Redirect Menu Voice Recognition Menu ...

Page 15: ...e DSS files in the selected folder are played When all DSS files have been scanned a Beep is heard For DSS files that are less than five seconds long the file is played to the end and the scanning continues to the next DSS file When the files in the selected folder are scanned the DSS file that is being played is highlighted If you interrupt the scanning operation by stopping or changing the playb...

Page 16: ...command is disabled when a DSS file that has been recorded in the Long mode is selected It is also disabled while voice recognition is in progress If multiple DSS files are selected in the Dictation ListView only those files that are recorded in the Standard mode is extracted and voice recognition is performed on the files one by one You can monitor the progress of the voice recognition operation ...

Page 17: ...n is pushed a file is played back from the time chosen Moreover if an index mark is chosen in the middle of the stop mode and delete is pressed the time of the index mark chosen can be deleted Select File Type By pressing the button the button and the displayed files change as follows Button display and displayed files Display after the button is pressed DSS Files Only WAVE Files Only WAVE Files O...

Page 18: ...click will move the Position Control forward in one second increments Index Mark Skip Button Each time you press this button the Position Control moves to the next index mark position Index marks are displayed as red triangles on the Time Axis If the current playback position is at the end of the file the Position Control moves to the first index mark Also it is invalid if there is no index mark I...

Page 19: ... Time Axis from the recording length of the current active file and updates the slider scale For example for a file with a recording length of 50 minutes four types of scales full scale 1 minute 10 minutes and 30 minutes apply Thus four levels of slider scale will be displayed If the recording length of a file is less than 1 minute only full scale applies Thus the Time Axis Control Slider does not...

Page 20: ... older sound cards only support a manual dial knob volume control and in this case the Volume Control function cannot be used A motion of a keyboard and a slider Speed Control Slider By moving the Speed Control Slider knob up and down you can control the playback speed of the DSS file without affecting the voice pitch this function cannot be used on WAVE files The playback speed is faster when the...

Page 21: ...the folder used to save the files downloaded from Folders A B and C of the recorder and card Rename Folder can also be done here In addition the folder accepts DSS or WAVE files that are dropped into it Name of the drop source directory Functions when files are dropped Other Application Import Files Import Files Files in the Dictation ListView Import Files Message Tray and Sent Items Move to Folde...

Page 22: ...emp Tray This folder can be used according to preference For example it can be used to archive important DSS Files to save WAV files or to temporarily store unnecessary files You can modify the folder name ...

Page 23: ...double click Device Manager the connected device is shown below Device Manager Conversely if you double click Device Manager but no device icons appear it indicates that no devices are connected to your PC DS 2000 Since there are three folders in the DS 2000 DSS files are downloaded to the same folder in the Download Tray Right Click Menu DS 2000 Open Opens the folder and retrieves the file inform...

Page 24: ...paces In addition the following characters are not allowed Full size character Download Folder A B C Downloads the files in Folder A B C to the Download Tray Download is possible from the selected folder Smart Media Card Since there are three folders in the Smart Media Card DSS files are downloaded to the same folder in the Download Tray Right Click Menu Smart Media Card Open Opens the Message Fol...

Page 25: ...B and if one of the DS 2000 folders is selected all the files of the selected folder will be displayed in the Dictation ListView Communication with the recorder is possible while this folder is selected You cannot rename folder names on the DS 150 320 Right Click Menu DS 150 320 Folders Download Folder A B Downloads the files in Folder A B to the Download Tray Download is possible from the selecte...

Page 26: ...are displayed in other applications or the Dictation ListView onto the folder Right Click Menu Removable Drive Folder Rename Folder Rename the selected folder Download Folder A B C Downloads the files in Folder A B C to the Download Tray Download is possible from the selected folder Header Bar These are the items that are currently shown When you click an item the files are sorted according to the...

Page 27: ...mouse or the up and down arrow keys the file is activated displaying the current playback position recording length priority etc in appropriate fields You can also select multiple files by selecting the files while pressing the Shift or Ctrl key In addition if the priority of the file is high all the displayed information of the files are displayed in red Double click the DSS file to play Right Cl...

Page 28: ...sponding icon for each file is attached Date Date and time when the file was recorded Date Time DSS file Date and time of when it was first created as a Windows file WAVE file Same as the date created Recording Time Length of the file recorded Comment DSS file Notes attached by Edit Comments are displayed WAVE file Not displayed Recording mode Recorded mode of the file DSS file Standard Long WAVE ...

Page 29: ...items Sort by items Sort by Items Click an item name on the Header Bar to sort the displayed files according to the data of the clicked item name in ascending or descending order click File Name on the Header Bar to sort by file name for example If files are sorted in ascending order appears to the right of the item name used to sort the files If files are sorted in descending order appears You ca...

Page 30: ...ves them to the specified folder The names of the WAVE files that are created are the same as those of the DSS files with the file extension changed to wav Rename Folder You can rename the folder names of Folder A B and C in the Dictation TreeView The folder name can be 20 characters long However the following characters are not allowed Import Files Displays a dialog box and copies or moves the DS...

Page 31: ...board You can paste the files to folders that accept drag and drop operation or the Dictation ListView Select All Selects all the voice files that are displayed in the Dictation ListView Delete Deletes the files that are selected in the Dictation ListView Move to Folder Copies the files that are selected in the Dictation ListView to a specified folder in the Dictation TreeView ...

Page 32: ...in the right edit box are displayed from the left end of the header bar in an ascending order You can show hide the items in the edit box You can also change the position on the Header Bar However priority and file name must be displayed Details of the Items That Are Displayed on the Header Sort Displays the item that is currently displayed on the Header Bar on a pop up menu Click an item in the p...

Page 33: ...DS 150 are carried out on the DS 150 and the playback always starts from the beginning of the file Stop Stops playback fast forward or rewind Fast Forward Fast forwards the file Rewind Rewinds the file Intro Scan You can play the initial five seconds of the files in the selected folder Scanning starts from the first file and continues until all the DSS files in the selected folder are played When ...

Page 34: ... the position of the DSS file is stored in the OLE icon If you open the OLE icon within the target application the DSS file is linked using the path definition Then playback is executed through the link Enable Function Keys This is used to enable or disable the functions of the function keys When a check mark appears next to this command the function keys are enabled Setting of Function Keys A dia...

Page 35: ...that are displayed in the Dictation ListView to the Download Tray folder The download destination folder is the same as the download source folder However if there are no folders in the Removable Drive the files in the drive are downloaded to Folder A Device Name Folders Available DS 2000 A B C DS 150 320 A B Smart Media Card A B C Removable Drive A B C Download All Downloads all DSS files in the ...

Page 36: ...e used Number 0 9 Alphabet A Z Underscore _ Moreover capital letters must be used If you use small letters they will be converted to capital letters If you push Save button the ID s will be registered in your registry without being transmitted to the DS 2000 If you push the Send button ID s will be transmitted to the DS 2000 ...

Page 37: ... selected choice If you select the entire file the voice data from the beginning to the end of the file is converted to text If you select Between Index Marks the voice data between the first and second index marks is converted to text If only one index mark exists the data between this index mark to the end of the file is converted to text If there are no index marks the entire file is converted ...

Page 38: ...File from the file menu in the Dictation Window Title Bar If you select New from the Dictation Window a file is created with a name in the following format User ID the first four letters Serial Number four digits dss If you select Edit from the Dictation Window the file name is not changed Menu Bar File Menu Edit Menu Tools Menu ...

Page 39: ...ition Control to the appropriate position and select New Index Mark on the Tool bar To insert an index mark while playback is stopped press New Index Mark at the desired position in the DSS file Delete Index Mark To remove an index mark first use the Index Mark Skip Button or the View All Index Marks command to move to the desired index mark While playback is stopped press Delete Index Mark at the...

Page 40: ...40 End Ends the editing of the DSS file and returns to the Dictation Window If the file being edited is not saved a dialog box appears for you to select whether to save or discard the changes ...

Page 41: ...will be increased in Priority Consequently all the displayed information of this file will be displayed in red in the Dictation Window Record Button Starts the recording of a DSS file using DS 2000 If Insert Record is not checked previously recorded information may be overwritten Stop Button Stops record or playback of the DSS file Play Button Starts the playback of the DSS file Index Mark Skip Bu...

Page 42: ...sition Control This knob used to change the current recording playback If you drag the Position Control during playback the playback stops while the control is being dragged When you release the control playback resumes at that position Play Bar and Position Control Play Bar Click on the play bar to instantly move the Position Control to the cursor position If index marks are present they are disp...

Page 43: ...Recording Pause Recording Stop Recording Playing Pause Stop Playing Rewinding Rewinding Play Speed 1 5 Times Play Speed 1 5 Times Status Bar Author When new DSS file is chosen from a main screen The user ID of DS 2000 is displayed Send Author ID Play Bar and Position Control Play Bar and Position Control are graphics that indicate the current position of the file being played You can quickly move ...

Page 44: ...the Time Axis Control Slider does not operate If the Time Axis is set to some scale other than full scale and the position control reaches the right end of the play bar during playback the position control instantly moves to the left end and the Time Axis display is updated The last scale mark of the Time Axis is displayed in red and the fractional time is displayed If you drag the position contro...

Page 45: ...o adjust the output volume on the sound card By selecting clicking the Volume Control Slider you can also adjust the volume using the arrow keys Note that some older sound cards only support a manual dial knob volume control and in this case the Volume Control function cannot be used A motion of a keyboard and a slider ...

Page 46: ...ndo erase command toggle command Execute Partial Erase Deletes the section between where the Start Partial Erase command was executed and the position where the Execute Partial Erase was chosen Tools Menu New Index Mark Index marks can be assigned to any position in the selected DSS file By clicking the Index Mark Skip Button you can move to the index mark position of the file at any time A total ...

Page 47: ... Double click the time at the index mark or select the time and click the Skip button to play the file from the selected time position In addition you can delete the index mark by selecting the mark while playback is stopped and clicking Delete ...

Page 48: ...y bar with the same width as the play bar You can change the scale of the Time Axis by moving the Time Axis Control Slider knob up and down The type of Time Axis varies depending on the recording length The relationship is as follows Recording Length Scale Display 0 to 1 minute Full scale 1 to 10 minutes Full scale and 1 minute 10 to 30 minutes Full scale 1 minute and 10 minutes 30 to 60 minutes F...

Page 49: ...l can also be changed from the keyboard Key Play bar Moves Slider Moves Up Left to the left Upwards Down Right to the right Downwards Home to the head of a file to the top End to the last of a file to the bottom Volume Control Slider If your sound card supports electronic volume control you can use the Volume Control Slider to adjust the output volume on the sound card By selecting clicking the Vo...

Page 50: ...elect Settings Control Panel Multimedia Audio Here if the Show volume control on the taskbar check box is not selected select it Check that Volume is not set to the minimum setting Double click on the taskbar to start Master Volume Control Check that the volume of Master and Wave are not set to the minimum setting and that Mute check box is not selected Play WAVE File Windows 98 From the Windows S...

Page 51: ...f the WAVE file does not play or it is playing but the sound cannot be heard consult your sound card or PC vendor Cannot Connect to DS 2000 1 After connecting the DS 2000 to your PC using an USB cable check that the LCD display of the Digital Voice Recorder shows REMOTE 2 If REMOTE is not displayed remove the communication cable from the DS 2000 and check that the stop mode or the hold switch is n...

Page 52: ... 2000 is not working properly enable its use Windows 95 and Windows NT 4 0 From the Windows Start menu select Settings Control Panel Devices Next select the DS 2000 USBDSS Device for DS 150 320 and DSSUSB1 Device for DS 2000 under Devices and click Hardware Profiles Check that the Status of the DS 2000 is Enabled If the Status is Disabled click Enable to set the Status to Enabled Other Device Prob...

Page 53: ...Austria Belgium Denmark France Germany Netherlands Norway Sweden Switzerland United Kingdom Charged numbers 49 180 5 67 1083 available for Finland Italy Luxemburg Portugal Spain and Czech Republic 49 40 23773 899 available for Greece Croatia Hungary and the rest of Europe User Support E mail address in Europe dss support olympus europa com For technical questions and support about IBM ViaVoice htt...

Page 54: ...enter Drive Melville NY 11747 3157 U S A Tel 1 800 622 6372 OLYMPUS OPTICAL CO EUROPA GMBH Premises Goods delivery Wendenstrasse 14 18 20097 Hamburg Germany Tel 040 237730 Letters Postfach 10 49 08 20034 Hamburg Germany OLYMPUS OPTICAL CO U K LTD 2 8 Honduras Street London EC1Y OTX United Kingdom Tel 020 7253 2772 http www olympus com P2 2739 01 ...

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