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OKIOFFICE 87 User’s Guide

Summary of Contents for OKIOFFICE 87

Page 1: ...MULTIFUNCTION PRINTER User s Guide...

Page 2: ...ls special offers etc we welcome you to visit our multilingual web site http www okidata com Year 2000 Compliance All products currently sold by Oki Data are Year 2000 compliant Each product contains...

Page 3: ...than a standard RJ 11C jack The TEL jacks on the back of the machine are only suitable for two wire devices Some standard telephones may not respond to incoming signals when connected to an extension...

Page 4: ...nit Do not apply any cleanser to the cloth or surface of the ma chine Remove the power cord from the wall socket before trying to re cover any object s that may have fallen into the machine If the mac...

Page 5: ...cartridge or image unit re use the packaging to dispose of the old toner cartridge or image drum unit Do not expose interior components of the machine to light for more than five minutes Never expose...

Page 6: ...s instructions Seek medical attention immediately Never attempt to induce vomiting or give anything by mouth to a person who is unconscious IF TONER IS INHALED Take the person to an open area for fres...

Page 7: ...lecting Functions and Programming 10 Signal Tones 11 Installation 13 Getting Started 13 Where to Install Your MFP Machine 13 Unpacking 13 Setting Up Your MFP Machine 14 Install the Paper Tray Copy Sta...

Page 8: ...rations 39 Preparing Documents 39 Document Size 39 Multiple Page Documents 39 Loading Documents 40 Sending a Fax to a Single Location 41 Search Key Dialing 42 Real Time Dialing 42 Redialing 42 Confirm...

Page 9: ...ential Faxes 57 Creating a Confidential Mailbox Personal Box 57 Closing a Mailbox 58 To Change Your Password 58 Printing Confidential Messages 59 To print a received confidential fax message 59 Relay...

Page 10: ...rd Programming Delete 76 Dial Parameter Settings 76 Dial Parameter Settings List 76 Changing Your Dial Parameter Settings 78 Service Function Settings 79 Service Function Settings List 79 User Functio...

Page 11: ...cing the Toner Cartridge OKI P N 52111701 94 Replacing the Image Drum Unit OKI P N 40709901 98 Shipping the MFP Machine 100 Reading Your Print Counters 101 Problem Checklist 101 Display Panel Messages...

Page 12: ...x OKIOFFICE 87 User s Guide...

Page 13: ...earch feature to allow you to look for pre programmed telephone numbers by name Halftone transmission in up to 64 shades of gray Fax communication at up to 33 600 bits per second Automatic redial and...

Page 14: ...ta outside those parameters doesn t print By setting your MFP to automatic reduction User Function Setting a No 27 WIDTH RE DUCTION the width of the transmitted document is reduced to about 95 to brin...

Page 15: ...Component Identification What You Should Receive Paper Tray Copy Stacker Toner Cartridge Image Drum Unit Inside MFP machine Document Tray Power Cord Telephone Cord Document Stacker Facsimile Unit Sof...

Page 16: ...axes can be stacked on top of this tray Manual Paper Feeder Load paper into this slot when you want to use a type of paper different from the paper in the paper tray Document Tray Holds original docum...

Page 17: ...The image drum unit contains the green photosensitive drum which receives images from the LED print head and transfers them to the printing paper LINE Terminal Terminal for connecting the unit to an...

Page 18: ...ed for trans mitting documents Use STD for standard originals FINE and EX FINE for detailed or small print originals and PHOTO for origi nals that include colors or many shades of gray Also use this k...

Page 19: ...tiate or answer a request for voice communication During a fax communication press this key to tell the operator at the other fax machine that you want to talk to him or her at the end of your transmi...

Page 20: ...play When the MFP machine is in power save mode press the START key to exit power save mode 14 ALARM Indicator When there is a problem this indicator lights red and an alarm sounds To turn the alarm i...

Page 21: ...ou want to send your fax to 21 0 UNIQUE Key When dialing use this key to enter a 0 When programming your Sender ID or a Location ID you can use this key to enter a variety of unique characters includi...

Page 22: ...from the One Touch keypad press the SELECT FUNCTION key and then press the corresponding One Touch key 1 DELAYED TX Key Use this key to send a fax at a later time and date which you specify within thr...

Page 23: ...onditions Key Select Tone This is a short beep that is generated each time that you press a key Error Tones If you press a wrong or inappropriate key your MFP machine emits three short beeps If your M...

Page 24: ...12 OKIOFFICE 87 User s Guide...

Page 25: ...of the MFP machine to ensure adequate ventilation Make sure that both power and telephone outlets are available nearby Choose a location where the relative humidity is between 20 and 80 and where the...

Page 26: ...r tray copy stacker tabs into the rearmost slots in the top of the unit You will feel them lock into place Install the Document Tray Insert the document tray into the long horizontal slot on the top o...

Page 27: ...and set it aside Keep it out of direct sunlight Do not touch the green surface of the drum 3 Pull and detach the protective cover 4 Hold both ends of the protective cover that is sandwiched in the man...

Page 28: ...image drum unit to light for more than 5 minutes Never expose the image drum unit to direct sunlight Always hold the image drum unit by the ends Never touch the surface of the green drum inside the im...

Page 29: ...ge 8 With the ridged side facing up and the gray lever on your right insert the toner cartridge into the image drum unit Slide the left end of the cartridge in first then lower the right end into plac...

Page 30: ...both sides of the top cover Connect to the Telephone Line 1 Insert one end of the telephone cord into the LINE terminal at the back of the machine 2 Insert the other end of the cord into your wall tel...

Page 31: ...ephone first connect your answering machine to your MFP machine then plug your external telephone s cord into the telephone jack on your answering machine Tip You need to have the TAD mode feature tur...

Page 32: ...etter size and legal size Your MFP machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in your MFP machine down to 75 of the original length For...

Page 33: ...tly to avoid slipping of the uppermost sheet of paper Setting the Clock Follow these instructions to set the time and date on your MFP machine DEF 3 3 CLOCK ADJUSTMENT YES NO 1 8 SELECT FUNCTION USER...

Page 34: ...erved only for fax communications use the Auto Receive mode Your MFP machine assumes all incoming calls are fax messages and automatically receives all incoming fax messages Telephone Fax Mode T F Whe...

Page 35: ...is enabled upon receiving the call signal Tip You need to install a special driver into your PC in order to use this function Forwarding Mode FWD The forwarding mode allows received facsimiles to be...

Page 36: ...are also be used as your Personal ID which may appear on the displays or reports of other fax machines you are communicating with Call Back Number The Call Back Number is a telephone number not a fax...

Page 37: ...want on the numeric keypad Press that key repeatedly until the character appears Enter a unique character Press the 0 UNIQUE key repeatedly until the character you want appears The following character...

Page 38: ...USER LANGUAGE 5 Press NO to switch to the other installed language 6 To accept the language change press YES 7 Press the SELECT FUNCTION key to finish Connecting to a PBX A PBX Private Branch Exchange...

Page 39: ...ES until the display shows PBX LINE OFF 5 Press NO The display changes to PBX LINE ON 6 Press YES until the display shows DIAL PREFIX OFF 7 Press NO The display changes to DIAL PREFIX ENTER 4 DIGITS 8...

Page 40: ...ce cable 3 Turn the computer ON and allow Windows to start 4 Turn the fax machine ON At the prompt telling that a new device has been detected select Cancel 5 Insert the Unimessage Pro XL CD ROM into...

Page 41: ...where D is the drive letter of your CD ROM drive in Copy manufacturer s files from and click OK h Select Okidata Fax Port from the list and click Next i When the Start Hardware Installation dialog app...

Page 42: ...d computer ON and allow Windows to start If you see a prompt telling you that a new device has been detected press Cancel 4 Insert the Unimessage Pro XL CD ROM into your CD ROM drive 5 After the setup...

Page 43: ...program does not automatically start or Auto insert notification is turned off click Start Run Type in D SETUP EXE where D is the drive letter of your CD ROM drive and click OK 6 During copying the Fi...

Page 44: ...screen asks you to select a language If the highlighted language is appropriate click OK Otherwise select a language and click OK 2 When following the on screen instructions make sure you select the...

Page 45: ...CTION LOCATION PROG 8 OT 1 10 1 Press the SELECT FUNCTION key 2 Press the 8 LOCATION PROG One Touch key The display shows LOCATION PROGRAMMING 3 Press a One Touch key to program 4 The display briefly...

Page 46: ...using Press NO to move to the next character the same key Move the cursor to YES and NO make corrections 8 Press the START key The display shows NO OR LOCATION 9 Enter the alternate fax number Refer...

Page 47: ...program the rest of the number into another One Touch key or Auto Dial number or you can leave the second part of the number unprogrammed and enter it manually on the numeric keypad To use a chain dia...

Page 48: ...ROGRAMMING 3 Press the AUTO DIAL key 4 Using the numeric keypad enter a 3 digit number 001 100 for the Auto Dial number you want to program 5 The display briefly shows NO FAX NO ID LOCATION ID or a pr...

Page 49: ...available _ Note Some unique characters can be entered using one touch keys Enter two letters Press NO to move to the next character using the same key Move the cursor to YES and NO make corrections...

Page 50: ...location Press AUTO DIAL Enter the 3 digit Auto Dial number Press START to add it to the group Delete a previously added Press the One Touch key Press START to delete it One Touch location from the gr...

Page 51: ...s are bent creased or torn make a copy on a photocopier and send the copy instead You can also use a photo copier to enlarge or reduce documents before sending Document Size All documents must have a...

Page 52: ...is still sending or receiving another message as long as the document feeder is clear To do this load the document select your location and press the START key Your document is sent when the current c...

Page 53: ...as you would on a normal telephone If you make a mistake press YES to go back and re enter the number An external telephone Pick up the handset of your external telephone and dial the number of the ma...

Page 54: ...of the location you have selected at one time Occasionally it may be necessary to dial numbers in real time one digit at a time If your MFP machine is equipped with a handset you can dial in real tim...

Page 55: ...Codes as you like You can also manually enter up to ten telephone numbers on the numeric keypad Performing a Broadcast Operation 1 Load your documents 2 Select a location Refer to the instructions be...

Page 56: ...ge Faxing to a Group Once you have programmed some One Touch keys or Auto Dial num bers you can use these programmed locations to create groups You can then easily send the same fax to multiple locati...

Page 57: ...tructions below 1 When the MFP machine rings press the HOOK V REQUEST key 2 Press the START key MANUAL START appears on the display 3 After you receive the fax a long beep tells you that the transmiss...

Page 58: ...memory print out 2 Print out Operation Messages stored up in memory can also be printed out by the following process PRINT MEMORY MSG YES NO SELECT FUNCTION PRINT OPERATION 2 1 Press the SELECT FUNCT...

Page 59: ...uch key The display shows PRINT MEMORY MSG 3 Press YES The stored message begins printing Tip If a memory reception password has been set you need to enter your password Tip Even if you see a TONER LO...

Page 60: ...bers are not programmed into your One Touch keys or Auto Dial numbers T R The available settings are limit reception only RX limit both transmission and reception T R and no limitation on transmission...

Page 61: ...ssages you may have lost and to determine which transmissions you may have to resend See the Reports section for more information Making Copies Your MFP machine can also be used to make copies You can...

Page 62: ...the paper tray To make copies using the manual paper feeder follow the instructions below 1 Load your documents 2 Insert a sheet of paper face up into the manual paper feeder slot until you feel the...

Page 63: ...seconds the voice request is automatically cancelled Tip You need to have either an attached handset or an external tele phone to use the voice request function To Initiate a Voice Request 1 During a...

Page 64: ...52 OKIOFFICE 87 User s Guide...

Page 65: ...hod you want to use Delayed TX Feature Limitation From Feeder From Memory Number of locations One Multiple Fax machine can be used for other transmissions while a delayed fax is waiting to be sent No...

Page 66: ...Press the AUTO DIAL key then enter the three digit Auto Dial number on the numeric keypad A number dialed on Dial as you would on a normal telephone the numeric keypad 10 Press the START key Your MFP...

Page 67: ...er the three digit Auto Dial number on thenumeric keypad A number dialed on Dial as you would on a normal telephone the numeric keypad 10 Press the START key to finish the programming Canceling a Dela...

Page 68: ...Ask the person who will receive the fax to tell you their mailbox number MAIL BOX NO _ SELECT FUNCTION CONF TX 3 1 Load your documents 2 Press the SELECT FUNCTION key 3 Press the 3 CONF TX One Touch...

Page 69: ...ss the SELECT FUNCTION key 2 Press the 9 USER PROG One Touch key The display shows 1 FUNC PROGRAMMING 3 Press 5 on the numeric keypad The display shows 5 PERSONAL BOX PRG 4 Press YES The display shows...

Page 70: ...ks DELETE PERSONAL BOX Press YES Tip If the message ILLEGAL OPERATION is displayed the mailbox you have selected contains one or more messages You must print out any messages in the mailbox before you...

Page 71: ...SELECT FUNCTION key 2 Press the 2 PRINT OPERATION One Touch key The display asks PRINT PERSONAL BOX when your MFP machine has received messages stored in its memory 3 Press YES The display shows PERSO...

Page 72: ...which is programmed into the relay key station Relay Group Numbers These numbers up to 20 digits are the numbers of locations or groups of locations programmed into the relay key station Relay Key St...

Page 73: ...sing the numeric keypad enter a number of up to 20 digits which corresponds to a relay group programmed into the relay key station 7 Press the START key The display shows SELECT LOCATION 8 Select the...

Page 74: ...etting Your MFP Machine to be Polled 1 Load your documents 2 Press the SELECT FUNCTION key 3 Press the 5 POLLING One Touch Key The display shows BULLE TIN POLL 4 For standard polling press NO The MFP...

Page 75: ...LING One Touch key The display shows NO MAILBOX NO 3 Enter a mailbox number 4 Press the START key and POLLING RX SELECT LOCATION displays 5 Select a location Refer to the instructions below To Select...

Page 76: ...it for transmission You can continue to load documents as long as memory is available in your MFP When the first transmission is complete the next fax will automatically be sent Enter the fax number b...

Page 77: ...this chapter If you have trouble chang ing a setting contact your dealer for assistance Viewing Your Current Settings Follow these instructions to obtain a configuration report showing your MFP machin...

Page 78: ...on Report each time an error occurs during a trans mission or polling transmission operation Available settings are on and off 04 IMAGE IN MCF When a message confirmation is printed this function adds...

Page 79: ...e of original and transmit resolution settings Unless you select otherwise using the Transmit Resolution YES or Type of Original NO your MFP machine is set to use the STD and NORMAL settings If you ar...

Page 80: ...information about this service The service is usually offered as a monthly charge to your normal phone bill To use this function refer to Setting Your MFP Machine s Distinctive Ring in this section 13...

Page 81: ...settings are off 00 11 22 33 44 55 66 77 88 99 AND 17 MEM FEEDER SW This function controls how your MFP ma chine normally transmits fax messages by scanning the document into memory first or by trans...

Page 82: ...can choose whether to have a warning tone sound when receiving a transmission Pressing the STOP key turns off the tone Set this function to off for no warning sound Available settings are on and off...

Page 83: ...ive Available settings are on and off Important You cannot generate a report listing the Restrict Access IDs Be sure to record all Restrict Access IDs If you forget a Restrict Access ID you must conta...

Page 84: ...above the Transmit Resolution YES and the Type of Original NO 6 Press YES to confirm your selection The name of the next function setting appears in the display 7 Press the SELECT FUNCTION key to fini...

Page 85: ...sionally your MFP machine may not be able to detect its ring pattern on the first try If this happens the display shows RESULT NG Follow the instructions again from Step 6 8 Press YES to confirm your...

Page 86: ...lay shows PERSONAL BOX CLOSE 7 Press NO The display switches between CONF POLL CLOSE in that order 8 When the display shows CONF press YES The display then shows PRG PASSWORD 9 On the numeric keypad e...

Page 87: ...NO 6 USER PROG SELECT FUNCTION 1 Press the SELECT FUNCTION key 2 Press the 9 USER PROG One Touch key The display shows 1 FUNC PROGRAMMING 3 On the numeric keypad press 6 The display shows 6 FORWARD NO...

Page 88: ...a one digit space The display asks DELETE PASS WORD 6 Press YES to delete your Memory Reception mode password Dial Parameter Settings These functions allow you to control the way your MFP machine dial...

Page 89: ...the dial pulse rate varies in different countries Available settings are 10 pps 16 pps and 20 pps PULSE MAKE RATIO Available settings are 33 39 and 40 PULSE DIAL TYPE If your MFP machine is set to pul...

Page 90: ...ction to tell your MFP machine what access number is used to obtain an outside line from your PBX You can enter up to 4 digits See Connecting to a PBX in the Installation section for instructions on c...

Page 91: ...cuments of any length for up to one hour MDY DMY This function controls how your MFP machine displays and prints the date month day year or day month year TIME DATE PRINT This function controls how th...

Page 92: ...ONFIDENTIAL TX One Touch key 4 RELAY INITIATE TX One Touch key 5 POLLING TX RX One Touch key 6 REPORT PRINT 1 ACTIVITY REPORT 2 BROADCAST MCF 3 ACTIVE MEM FILES 4 PHONE DIRECTORY 5 CONFIGURATION 6 PRO...

Page 93: ...E DEFAULT 10 T F TIMER PRG 11 RING RESPONSE 12 DISTINCTIVE RING 13 PAPER SIZE 14 USER LANGUAGE 15 INCOMING RING 16 REMOTE RECEIVE 17 MEM FEEDER SW 18 NOT USED 19 ECM FUNCTION 20 REMOTE DIAGNOSIS 21 PC...

Page 94: ...MF TONE DP Pulse PULSE DIAL RATE PULSE MAKE RATIO PULSE DIAL TYPE MF TONE DURATION PBX LINE FLASH EARTH NORMAL AUTO START DIAL PREFIX 3 key CLOCK ADJUSTMENT 4 key SYSTEM DATA PRG TSI CSI SENDER ID CAL...

Page 95: ...ur facsimile unit s memory PAGES lists the total number of pages received PERSONAL BOX prints out set up status of your Personal Boxes Confidential Bulletin Polling MODE describes the Box types ENTRIE...

Page 96: ...elephone number prints The communication mode used for each transmission or reception The number of pages sent or received The result of each communication Service codes Tip This report does not conta...

Page 97: ...port includes The Location ID of the One Touch keys and Auto Dial codes you have selected Telephone numbers you have manually entered using the numeric keypad Message Confirmation Report This report p...

Page 98: ...ludes The Location ID and main fax number for each One Touch key and Auto Dial code The alternate number OR for each One Touch key The One Touch Parameter settings for each One Touch key PRM ECHO A li...

Page 99: ...lt Codes Result codes indicate the results of communications Code Description BUSY The other machine s line was busy or there was no answer CANCL A message was erased after being held in memory for 10...

Page 100: ...ription TX A communication initiated by your fax machine RX A communication initiated by a remote fax machine POLL RX Polling Reception POLL TX Polling Transmission POLL Bulletin Polling Transmission...

Page 101: ...y If the jammed document looks like it is positioned straight in your feeder press the STOP key to try to feed the document the rest of the way through the feeder If this fails follow the instructions...

Page 102: ...instruc tions below Tip If you are experiencing many paper jams it may be due to the type of paper you are using For best results select a paper which has been developed specifically for photocopying...

Page 103: ...and toward you until it re leases Swing the control panel up and out of the way 3 Lift the image drum unit out and set it aside Keep it out of direct sunlight Do not touch the green surface of the dru...

Page 104: ...own below Then press down firmly on both ends of the image drum until it snaps into place Warning Never expose the image drum unit to light for more than 5 minutes Never expose the image drum unit to...

Page 105: ...ng 93 7 Close the MFP machine s control panel Press down until it snaps into place 8 Pull the paper out of the paper tray If any of the paper is damaged remove and replace it 9 Reload the paper into t...

Page 106: ...rint density is high enough you can continue to use the toner cartridge without replacing it until the print density becomes too low If the print density becomes low even before your MFP machine displ...

Page 107: ...ner cartridge all the way toward you Carefully pull the old toner cartridge out of the image drum unit Dispose of it in the plastic bag you received with your new toner cartridge 4 Remove the new tone...

Page 108: ...lower the right end into place Warning Be careful not to insert the toner cartridge backwards into the image drum unit 6 Once the toner cartridge is in place push the gray lever all the way forward t...

Page 109: ...g 97 8 Close the MFP machine s top cover 9 Close the MFP machine s control panel Press down until it snaps into place Warning Please abide by the disposal laws of your country when discarding used ton...

Page 110: ...er of pages per job The image drum cartridge should last about 10 000 pages for continuous printing up to 8 000 pages at 3 pages per job and about 4 500 pages at 1 page per job Warning Never expose th...

Page 111: ...artridge wrap it in the packaging materials from your new image drum unit and throw it away 4 Insert the new image drum unit into your MFP machine Warning Never expose the image drum unit to light for...

Page 112: ...YES to clear the image drum unit counter 10 Press the SELECT FUNCTION key to finish Warning Please abide by the disposal laws of your country when discarding used Image Drum Units Shipping the MFP Mac...

Page 113: ...ine with many features and func tions which allow it to operate in different ways Many problems you experience may be due to improper programming If you are experiencing a problem read through the lis...

Page 114: ...nication errors Try sending the fax again and check to make sure you are dialing the correct telephone number If you have to dial a prefix number to get an outside line or if you are dialing internati...

Page 115: ...the START key before dialing will begin see the section on Programming Your MFP machine does not answer the phone or receive faxes First check to see that the power cord is connected to the AC outlet...

Page 116: ...one but your MFP machine always answers first If you are using an external telephone change your MFP machine s ring response user function setting See the Pro gramming section Your received faxes some...

Page 117: ...mly on the cover to make sure it is closed and latched PAPER OUT JAM FAX CONFIRM AND STOP No Paper or Paper Input Jam The paper tray is out of paper Or the paper got jammed while feeding from the pape...

Page 118: ...LACE TONER CART No toner Toner is running low in the toner cartridge Replace the cartridge as soon as possible When you close the cover after replac ing the toner cartridge the message clears see Repl...

Page 119: ...Important Note When you unplug your MFP machine any received faxes or delayed transmission faxes in memory are erased CONFIRM PAPER SIZE Wrong paper size The paper in your MFP machine is not the size...

Page 120: ...OFFICE 87 User s Guide Other Error Messages No image drum TONER SENSOR FAX CHECK DRUM CART Cover open COVER OPEN Communications error COMMUN ERROR FAX Memory overflow MEMORY OVERFLOW FAX REFER TO USER...

Page 121: ...heme MH MR MMR Horizontal resolution 600 dpi Vertical resolution 3 85 line mm standard 7 7 line mm fine 15 4 line mm ex fine TX and copy Halftone transmission 64 shades of gray Document size A4 A5 let...

Page 122: ...5 1 D x 7 5 H 316 x 383 x 190 mm excluding paper tray and document tray Power 120VAC 6 15 102 127V 50 60 Hz 2 Operating conditions Relative humidity 20 to 80 non condensing Temperature 50 to 90 F 10 t...

Page 123: ...ception Report 84 Configuration Report 86 Connecting to a PBX 26 Customizing Features and Operations 65 D Dial Directories 33 Parameter Settings 76 List 76 Display Panel Messages 105 Driver Setup 28 D...

Page 124: ...Toner Cartridge 94 Reports 83 S Safety 1 Sending Confidential Fax or Sub address Transmission 56 Fax at a Later Date and Time 53 Fax to a Single Location 41 Service Function Settings 79 Settings List...

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