Oki OKIFAX 5400 Handbook Download Page 100

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3 Press 5 on the numeric keypad. The display shows

5:PERSONAL BOX PRG.

4 Press the Yes

key. The display shows

PERSONAL BOX NO. [ ].

5 Using the numeric keypad, enter the number of the

mailbox (01 – 16) you want to modify. The mailbox
number must be entered as a 2-digit number; e.g., 01.

6 The display asks you to confirm the box number. Press the

Yes

key if the number is correct.

If ILLEGAL OPERATION displays, the box you have
selected contains a message. You must print out any
messages in the box before you change its password or
delete it.

7 The display shows

PERSONAL BOX [CONF].

8 Press the Yes

key. The display shows

PRG. PASSWORD.

9 Using the numeric keypad, enter the 4-digit password

currently used with that mailbox.

10 Press the No

key. The display shows

PRG. PASSWORD

11 To create a new password, enter a new 4-digit number on

the numeric keypad.

12 Press the Yes

key to accept the new password.

13 Your fax machine will ask you to enter another mailbox

number.

•

To continue programming mailboxes, go back to Step
5.

•

If you are finished programming, press the Select
Function key.

Summary of Contents for OKIFAX 5400

Page 1: ...FACSIMILE OKIFAX 5400 OKIFAX 5400 Handbook...

Page 2: ...accurate and up to date Okidata assumes no responsibility for the results of errors beyond its control Okidata also cannot guarantee that changes in software and equipment made by other manufacturers...

Page 3: ...an External Telephone or Answering Machine 22 Connecting The External Handset Option 23 Connecting Power 24 Programming Required Information 25 FCC Telephone Consumer Protection Act 25 Date and Time...

Page 4: ...Auto Receive Mode FAX 55 Manual Receive Mode TEL 55 Telephone Fax Automatic Switch Mode T F 55 UsingYour Fax with an Answering Machine TAD 56 Memory Reception Mode MEM 56 Fax Forwarding Mode FWD 56 P...

Page 5: ...ctory 73 One Touch Faxing 73 Programming One Touch Keys 73 Using the One Touch Keys for Dialing 76 Using the One Touch Keys for Selecting Functions and Programming 76 List of One Touch Keys 76 Chain D...

Page 6: ...ion 104 To Cancel Polling 105 Dialing Another Fax Machine to Request Documents Polling Reception 105 Fax on Demand Bulletin Polling 106 Opening a Personal Box for Polling 106 Loading a Document for Po...

Page 7: ...How to Print 118 How to Interpret 118 Power Outage Report 119 What is it 119 What information does it provide 119 How to Print 119 How to Interpret 119 Printing Reports 120 Using 6 Report Print One T...

Page 8: ...vertical streaks on them and you are not out of toner 144 You set your fax machine for delayed transmission but it did not send 144 Your fax machine disconnected before you could answer a voice reques...

Page 9: ...ternet 153 Contacting Okidata Customer Support 153 Purchasing Supplies and Options 154 Supplies 154 Options 154 User Function Settings 155 User Function Settings List 155 Changing Your User Function S...

Page 10: ...lems occur in communication Advanced transmission and reception features including delayed transmission transmission to multiple locations relay broadcast initiate and polling Introduction Thank you f...

Page 11: ...you limit who can send faxes to your fax machine and whom your fax machine can send faxes to A convenience copy feature that lets you make up to 99 sorted copies of an original document Product Optio...

Page 12: ...ine automatically switches to the second tray for uninterrupted printing Order Number 70029401 33 6K BPS Modem Upgrade increases the transmission speed of the fax machine Order Number 40838501 Multifu...

Page 13: ...to an extension socket This equipment may not necessarily provide for the effective hand over of a call from a telephone connected to the same line For Your Safety Installation Hints Install your fax...

Page 14: ...properly If you have purchased an option package for your fax machine refer to the documentation you received with that option for installation instructions Where to Install Your Fax Machine Place yo...

Page 15: ...mation and Specifications Refer to the illustrations in the Getting to Know Your Fax Machine section of this handbook to identify the components If any items are missing contact your dealer immediatel...

Page 16: ...p the document table 2 Press in the cover release buttons on the side of the copy stacker until it clicks open Lift up the stacker 3 Take out the image drum cartridge 4 Remove the protective sheet Be...

Page 17: ...oner cartridge Do not let toner spill on your clothing or other porous materials If you experience any problems with toner refer to the Safety Handling the Consumables Toner Cartridge section of this...

Page 18: ...the blue lever on your right insert the toner cartridge into the image drum unit left end first 4 Push the lever forward to secure the cartridge 5 Close the copy stacker push down until you hear both...

Page 19: ...toner powder causes permanent stains Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more diffi...

Page 20: ...to 75 of the original length For example if you are receiving a document created originally on legal size paper your fax machine can reduce the received pages to fit on letter or A4 paper Your fax ma...

Page 21: ...e paper from its wrapper up to 250 sheets Note the print side notice printed on the label Fan the paper 6 Load the paper into the paper tray print side DOWN Be sure the paper is under the tabs on the...

Page 22: ...e section of this handbook Connecting an External Telephone or Answering Machine Any external telephone or answering machine connected to the fax machine must be FCC and CSA approved Insert one end of...

Page 23: ...External Handset Option If you purchased the external handset option with your fax machine follow these instructions to install it 1 Using the supplied screw connect the handset cradle to its base 2...

Page 24: ...e back of the cradle through the cable run 1 located on the back of the fax machine 6 Insert the end of the cord into the TEL 1 or TEL 2 jack on the back of the fax machine The two TEL jacks are provi...

Page 25: ...ther electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transm...

Page 26: ...on Fax machines must accurately identify the date time sender and the telephone number of the sending fax machine on each page of every fax they send You are required by law to program this informatio...

Page 27: ...elephone number of your fax machine using the numeric keypad Use the Hyphen key to enter a character for international numbers and use the Space One Touch key to enter spaces 6 Press the Start key to...

Page 28: ...CALL BACK NO 9 After the display clears use the numeric keypad to enter the telephone number for call back messages Enter up to 20 characters Use the 14 Space One Touch key to enter spaces 10 Press th...

Page 29: ...face down 3 Document Table Covers the copy stacker and holds original documents to be faces or copied 4 Document Table Extension Flips out to support longer documents 5 Front Panel Gives you access t...

Page 30: ...atus of machine and faxes in progress 11 Document Stacker Holds your original documents after they are faxed or copied Back of the Unit 1 Back Cover Open this cover to expose the expansion slot to ins...

Page 31: ...ns the black powder that forms the image on the paper You need to install a new toner cartridge when the REPLACE TONER CART message appears on the display 3 LED Printhead This black bar writes receive...

Page 32: ...32 Handbook Control Panel Keys and Indicators...

Page 33: ...the rest of the telephone number 4 Search key The One Touch keys and Auto Dial numbers can be programmed to have a name or location ID associated with their telephone numbers Using this key by itself...

Page 34: ...your fax machine you can also use this key to initiate or answer a request for voice communication during a fax communication Press this key while transmitting to signal the operator at the other fax...

Page 35: ...it Resolution Yes key After you load a document use this key to change the transmission resolution used Use STD for standard originals FINE and EX FINE for detailed or small print originals and PHOTO...

Page 36: ...ich allows you to dial a number using any combination of One Touch keys Auto Dial numbers and the numeric keypad When programming a chain dial number into a One Touch key or Auto Dial number press the...

Page 37: ...h keys 16 30 simply lift the main One Touch keypad by the latch on the left side of the cover When you re finished close the keypad to continue normal operation and programming Using the One Touch Key...

Page 38: ...ion When no document is loaded use this key to call another fax machine and request it to send the documents loaded into it polling reception Refer to the Advanced Operations Polling section of this h...

Page 39: ...a key Error tones If you press a wrong or inappropriate key your fax machine emits three short beeps If it experiences a problem during communications it emits three long beeps Press the Stop key to t...

Page 40: ...sending another fax from memory This feature increases your productivity and reduces the time you spend waiting for operations to finish Once you have loaded a document and the display shows SELECT LO...

Page 41: ...chine to your computer allowing you to work using both machines You may use your fax machine as a scanner or printer Incoming faxes may be saved directly to your computer s hard drive For information...

Page 42: ...y Panel 2 Copy key 3 Hyphen key 4 Search key 5 Auto Rec key 6 Select Function key 7 Auto Dial key 8 Redial key 9 Hook V Request key 10 One Touch keypad 11 One Touch labels 12 Numeric keypad 13 Tone ke...

Page 43: ...by the type of telephone service you have Your Authorized OKIFAX Dealer must change the service functions Viewing Your Current Settings The configuration report lists the current settings of all user...

Page 44: ...polling transmission operation The report provides information about the transmission Refer to the Reports Message Confirmation Report section of this handbook Available settings are ON default and OF...

Page 45: ...your fax machine to refuse to receive faxes from outside your network select RX Available settings are OFF default T R and RX 09TX MODE DEFAULT Your fax machine is set for the STD standard resolution...

Page 46: ...second line Your local telephone carrier can provide you with more information about this service which usually has an additional charge To use this function refer to Setting Distinctive Ring below Av...

Page 47: ...the display shows RESULT OK Occasionally your fax machine may not be able to detect its ring pattern on the first try If this happens the display shows RESULT NG Follow the instructions again from Ste...

Page 48: ...ay and only appears if that option is installed Refer to User Function 13 1 st Paper Size for details 15 USERLANGUAGE This function allows you to switch between the two languages programmed into your...

Page 49: ...able settings are OFF default 00 11 22 33 44 55 66 77 88 99 and 18 MEM FEEDER SW The fax unit is set to scan documents in and transmit them from memory This function controls how manual feed transmiss...

Page 50: ...inted If the PC is turned off or not functioning the fax machine acts as a stand alone fax machine and prints incoming faxes when this PC FAX SWITCH function is set to ON default If this function is s...

Page 51: ...elow to determine which settings you may need to change then refer to Changing Your Dial Parameter Settings part of this section to make the change Dial Parameter Settings List 1 REDIAL TRIES This fun...

Page 52: ...ndbook for instructions on changing this setting Available settings are ON and OFF Default OFF 7 AUTOSTART When this function is turned on your fax machine automatically dials as soon as you press a O...

Page 53: ...orized OKIFAX Dealer Service Function Settings List 1 LONGDOC SCAN Normally fax machine does not scan documents longer than 14 inches 360 mm When this function is on your fax machine can scan and tran...

Page 54: ...elow to switch languages 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press theYes key The display shows FUNCTION NO ENTER 01 23 4 Us...

Page 55: ...u use the same line for both fax and telephone calls and the majority of your incoming calls are telephone calls then the TEL answering mode is your best choice Each time someone calls your fax machin...

Page 56: ...tivates fax reception Add something like this to your answering machine message To send a fax now press XX the programmed number Memory Reception Mode MEM When set to this mode your fax machine stores...

Page 57: ...ing cancel Rings for each incoming call with the same tone even if you have set function setting 12 DISTINCTIVE RING to on Distinctive Ring User Function 12 Some telephone carriers offer a service cal...

Page 58: ...te telephone line dial the number assigned to the fax machine within 90 seconds If you don t have access to a second line have someone else make the call for you When your fax machine begins to ring i...

Page 59: ...h MFP Option User Function 22 This function is active only when the Multifunction Printer Option is installed and your fax machine is set to the PC Fax answering mode In that case incoming faxes are s...

Page 60: ...standard paper size and changed the 1 ST PAPER SIZE setting to match the paper loaded Important If you use the OTHER setting be sure to reset your fax machine to a standard paper size as soon as you...

Page 61: ...he No key The display changes to PBX LINE ON 6 Press theYes key until the display shows DIAL PREFIX OFF 7 Press the No key The display changes to DIAL PREFIX ENTER 4DIGITS 8 Using the numeric keypad e...

Page 62: ...ger than 14 356 mm Your fax machine can be set to accept documents of unlimited length see your Authorized OKIFAX Dealer This section explains how to load documents for faxing how to send and receive...

Page 63: ...hicker than 0 006 0 15 mm Loading Documents To prevent paper jams and problems during operation stack your documents neatly aligning their edges before loading Do not load documents of different sizes...

Page 64: ...o adjust the level of contrast in your document For most documents the default NORMAL setting works best For documents with normal contrast use NORMAL contrast For documents that are too light use LIG...

Page 65: ...on automatically without pressing the Start key The Auto Start setting lets you change this Refer to the Dial Parameters Settings section of this handbook location The remote location s Personal ID TS...

Page 66: ...can dial in real time by picking up the handset or you can press the Hook Voice Request key Redialing If the line is busy or if there is no answer your fax machine waits and then automatically redial...

Page 67: ...t available One Touch key or Auto Dial number if all the One Touch keys are programmed for you to program Use the following procedure 1 Load the document 2 Enter the fax number using the numerical key...

Page 68: ...ccessive letters numbers on the same key press the No key to move to the next character Move the cursor to make corrections press theYes and No keys 6 Press Start The display shows NO LOCATION 7 Press...

Page 69: ...ned below Memory Reception Mode MEM When your fax machine is set to Memory Reception mode it receives all messages into its memory without printing them out The display shows MSG IN MEMORY To print me...

Page 70: ...each message you want to erase WARNING You cannot identify which message you are erasing Rejecting Unsolicited Junk Fax Messages Closed Network Option The closed network option lets you set your fax...

Page 71: ...ional memory expansion board with a battery back up system that protects stored information for at least one hour Any messages your fax machine has scanned into its memory but not yet transmitted will...

Page 72: ...ice request function You can use the voice request function only when you are using the document feeder to send a fax directly to a single location You cannot use it with memory delayed relay or broad...

Page 73: ...usy You can also enter a 16 character Location ID name for each One Touch key To find One Touch keys that are not yet programmed repeatedly press the Search key 1 Press the Select Function key Faxing...

Page 74: ...esentsAuto Dial represents Group 3 Press a One Touch key to program To program or use One Touch keys 16 30 grasp the One Touch keyboard latch and swing the main One Touch panel out of the way You can...

Page 75: ...eric keypad press once To enter spaces press the 14 Space One Touch key To enter hyphens press the Hyphen key To enter alphabet characters locate the character you want on the numeric keypad Press tha...

Page 76: ...beneath the main One Touch panel To access One Touch keys 16 30 lift the main One Touch keypad by the latch on the left side of the cover When you re finished close the keypad to continue normal opera...

Page 77: ...ssion When no document is loaded use this key to call another fax machine and request it to send the documents loaded into it polling reception Refer to the Advanced Operations Polling section of this...

Page 78: ...Dialing Each fax number you enter or program into your fax machine can be up to 32 digits long There may be situations where you need to dial a number longer than that Or you may want to program porti...

Page 79: ...ey to begin sending the fax Auto Dial Faxing Programming Auto Dial Numbers For each Auto Dial number you can enter a fax number up to 32 digits long and a Location ID name up to 15 characters long To...

Page 80: ...below To enter numbers use the numeric keypad press once To enter spaces press the 14 Space One Touch key To enter hyphens press the Hyphen key To enter alphabet characters locate the character you wa...

Page 81: ...copies To change to a finer resolution press the Yes key before you press the Copy key For normal office documents Use STD Standard resolution The resolution of this scan is 100 x 200 dpi For documen...

Page 82: ...copying process press the Stop key Using the Manual Paper Feeder Your fax machine s manual paper feeder allows you to make copies on a different type of paper than what you normally keep in the paper...

Page 83: ...x machine s front panel indents just above the paper tray 3 Pull the manual paper feeder down until it is horizontal 4 Adjust the paper guides on the feeder 5 Insert a sheet of paper face up Adjust th...

Page 84: ...ok 6 Press the Copy key refer to the instructions above If you are making more than one copy or copying a multi page document insert additional sheets when the previous sheet is all the way through th...

Page 85: ...pad press the key then enter the number of the group you want to use To select using a number dialed on the numeric keypad dial as you would on a normal telephone The broadcasting feature allows you t...

Page 86: ...ou want to confirm your selections with a printed report before proceeding If you do press the Yes key After the report is printed the display shows BEGIN SCANNING If you want to make corrections pres...

Page 87: ...group of fax numbers What is a Group A group is a collection of programmed locations Once you have programmed some One Touch keys or Auto dial numbers you can use these programmed locations to create...

Page 88: ...now add a location to your group or delete a location from it You can also search for a location Refer to the instructions below Search Refer to Steps 1 through 6 above To search for a location by na...

Page 89: ...finished programming your group press the No key The display shows LOCATION PROGRAMMING 9 To program another group go back to Step 3 If you are finished press the Select Function key Sending to a Grou...

Page 90: ...other fax machine which then re sends the document to a number of other locations Two different fax machines are involved in transmitting a relay fax the relay initiating station and the relay key sta...

Page 91: ...grammed into the relay key station Relay Key Station The relay key station is the fax unit that receives the original fax message and then automatically relays or broadcasts the message to other remot...

Page 92: ...ou want to use a different password press the No key Then use the numeric keypad to enter the password for the relay key station you want to use 4 Press theYes key a The first time you use this featur...

Page 93: ...he main One Touch keypad to access One Touch keys 16 30 To select an Auto Dial number press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad To select a number dialed...

Page 94: ...ting to be sent To change the default setting you must adjust the settings for User Function 18 Mem Feeder SW Refer to the Setting Basic Functions User Function Settings of this handbook Sending a Fax...

Page 95: ...x from the Document Feeder 1 Load your documents 2 Press the Select Function key 3 Press the 1 Delayed TX One Touch key The display shows DELAYED TX today s date 4 If the transmission is to occur on t...

Page 96: ...ing for the time and date you have set before feeding the document and sending the fax Sending a Delayed Fax from Memory 1 Load your documents 2 Press the Select Function key 3 Press the 1 Delayed TX...

Page 97: ...nd press the key Then enter the number of the group you want to use 11 Press the Yes key to confirm your selection The display shows SELECT LOCATION S 12 To continue selecting locations repeat Steps 1...

Page 98: ...ential Faxes Security Feature Fax machines are often placed in public places where everyone can look through the received faxes If you are communicating with another Oki fax capable unit you can use t...

Page 99: ...e box number is already in use as a confidential or bulletin poll mailbox 8 Press the Yes key to continue 9 Using the numeric keypad enter the 4 digit password you want to use with your mailbox 10 Pre...

Page 100: ...tains a message You must print out any messages in the box before you change its password or delete it 7 The display shows PERSONAL BOX CONF 8 Press theYes key The display shows PRG PASSWORD 9 Using t...

Page 101: ...ou want to delete the mailbox number must be entered as a 2 digit number e g 01 6 The display asks you to confirm the box number Press the Yes key if the number is correct If ILLEGAL OPERATION display...

Page 102: ...One Touch key lift the main One Touch keypad to access One Touch keys 16 30 To select an Auto Dial number press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad To sel...

Page 103: ...box the display shows NO DATA IN MEMORY 6 Using the numeric keypad enter the 4 digit password for the mail box you want to print from 7 Press theYes key The message prints If you want to clear the ma...

Page 104: ...ep in mind that documents waiting to be polled stay in the document feeder until they have been removed you won t be able to use the document feeder for other purposes until polling is completed What...

Page 105: ...ows NO MAIL BOX NO 3 Press the Start key The display shows POLLING RX SELECT LOCATION If you want to save the polled fax to a personal box wait 3 seconds then enter the box number and press Start 4 Se...

Page 106: ...ws 5 PERSONAL BOX PRG 4 Press theYes key The display shows PERSONAL BOX NO 5 Using the numeric keypad enter the number of the mailbox 01 16 you want to use the mailbox number must be entered as a 2 di...

Page 107: ...ation interrupts a fax transmission from memory to allow a document to be sent from the manual feeder Once the manual transmission is complete the memory transmission will resume Here is an example of...

Page 108: ...ch key The display shows 1 FUNC PROGRAMMING 3 Using the numeric keypad press 6 The display shows 6 FORWARDING NO PRG 4 Press theYes key The display shows NO FORWARDING NO 5 After the display clears en...

Page 109: ...ry Your fax machine s dual access feature allows you to load and prepare to transmit send a document while your fax machine is receiving or sending another fax from memory This feature increases your...

Page 110: ...110 Handbook What You Can Do While Making Copies While your unit is making copies you can Continue to receive faxes while copies are printing if your unit is set to receive faxes into memory...

Page 111: ...ne you were communicating with DISTANT STATION ID If you were sending a fax the telephone number or the Location ID is printed If you were receiving a fax the remote fax machine s Personal ID or its t...

Page 112: ...VITY REPORT 3 Press theYes key The report prints How to Interpret Refer to What information does it provide for this report For information on Communication Codes and Result Codes refer to Codes Used...

Page 113: ...s report is a confirmation of the entries you have made while programming a multiple location transmission broadcast Each time you program a multiple location transmission broadcast your fax machine g...

Page 114: ...r of pages received The result of the communication Results Codes Service codes Be sure to report these diagnostic codes if you contact your Authorized OKIFAX Dealer about communication problems How t...

Page 115: ...FIGURATION Or Press the No key repeatedly until the report you want to print appears on the display 4 Press theYes key The report prints How to Interpret The What information does it provide section f...

Page 116: ...D or telephone number of the fax machine you were communicating with DISTANT STATION ID The communication mode used Communication Codes The number of pages sent or received The result of the communica...

Page 117: ...FUNCTION NO 4 Using the numeric keypad enter the 2 digit number of the function you want to change 01 is for MCF SINGLE LOC The report automatically prints after each single location transmission or...

Page 118: ...lete listing of all of the telephone numbers programmed into your fax machine s One Touch keys Auto Dial codes and groups What information does it provide The Location ID and main fax number for each...

Page 119: ...ed in the fax machine s memory are erased These items are usually faxes in personal boxes and faxes not printed because there was no paper in the machine The information in this report can help you id...

Page 120: ...ial message into a mailbox Configuration Report Refer to the Using 6 Report Print One Touch Key section below Message Confirmation Report You can set your fax machine to print a message confirmation r...

Page 121: ...Or Enter 2 for BROADCAST MCF Broadcast Confirmation Report Enter 3 for PHONE DIRECTORY Enter 4 for CONFIGURATION The PROTOCOL DUMP report contains information meaningful only to service technicians 4...

Page 122: ...ation was completed successfully PUNIT This error code indicates a problem with the printing unit Contact service Refer to the Service and Support section of this handbook R_JAM A paper jam occurred i...

Page 123: ...fax machine beeps the red Alarm indicator lights and DOCUMENT JAM appears in the display If the jammed document looks as if it is positioned straight in your feeder press the Stop key to try to feed...

Page 124: ...If you experience paper jams often the type of paper you are using may be the problem For best results select paper developed specifically for photocopying or laser printing Be sure to fan the paper...

Page 125: ...unit to light for more than five 5 minutes Never expose the image drum unit to direct sunlight Never touch the surface of the green drum inside the image drum unit 4 Pull out any paper you see jammed...

Page 126: ...Slide the paper tray all the way back into the fax machine 9 Place the image drum unit back into your fax machine To make sure that the image drum is positioned correctly press down firmly on both of...

Page 127: ...e paper out Do not force the paper you could damage the mechanism or leave paper fragments in it Printing a Cleaning Page If you notice repeating marks or imperfections on your printouts try printing...

Page 128: ...the toner cartridge with a new one soon If print density is high enough you can continue to use the toner cartridge without replacing it until print quality becomes unacceptable Keep in mind that if y...

Page 129: ...nit Dispose of it in the plastic bag you received with your new cartridge 4 Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner Then carefully...

Page 130: ...ase the toner 7 Using the cleaning wipe provided with your new toner cartridge gently wipe back and forth across the full length of the LED array Let the array dry completely 8 Close the copy stacker...

Page 131: ...causes permanent stains Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more difficult Working w...

Page 132: ...in much more difficult The CHANGE DRUM SOON Message The CHANGE DRUM SOON message is a warning that the image drum cartridge in your fax machine may be approaching the end of its usable life which is a...

Page 133: ...when you replace the image drum The life of an image drum depends on a number of factors including temperature and humidity the type of paper you use and the number of pages per job Replacing the Ima...

Page 134: ...drum marked PUSH 6 Install a new toner cartridge Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner Then carefully peel the white plastic ta...

Page 135: ...ase the toner 9 Using the cleaning wipe provided with your new toner cartridge gently wipe back and forth across the full length of the LED array Let the array dry completely 10 Close the copy stacker...

Page 136: ...have finished installing a new image drum You can only reset the counter when the Change Drum Soon message is on the display 1 Wait until the time date and answering mode appear on the display Then pr...

Page 137: ...ssages Messages are listed in alphabetical order by the first letter of the message CHANGE DRUM SOON The image drum is nearing the end of its projected life Make sure a new drum is available and repla...

Page 138: ...erly Remove the document and reload it into the document ERROR 77 There is no image drum in the fax machine Turn the fax machine off install an image drum and toner cartridge according to the instruct...

Page 139: ...per while printing a fax the remainder of the fax is stored in memory and a MSG IN MEMORY message appears After you reload paper stored faxes print automatically PRINTER ALARM 2 FAX PLEASE CONFIRM or...

Page 140: ...nit counter 3 Press the No key The display shows the scanning unit counter 4 Press the Select Function key to finish Problem Checklist Your fax machine is a complex machine with many features and func...

Page 141: ...eck the power cord and wall outlet Make sure that your telephone line not your external telephone or handset is connected to the LINE outlet on the back of your fax machine Refer to the Installation C...

Page 142: ...f you have frequent problems communicating with a particular remote fax machine try programming the number into one of your One Touch keys and then changing the One Touch Parameters for that One Touch...

Page 143: ...them to send the fax again If you still have a problem try making a copy of a document on your machine to make sure it is working properly If blotches or recurring marks appear print a cleaning page Y...

Page 144: ...ently wipe the lens surface of the LED array with a soft pad moistened with rubbing alcohol and then see if the machine works properly Refer to the Problem Solving Replacing the Toner Cartridge sectio...

Page 145: ...achine Also your fax machine must be programmed for PBX operation before it will work Refer to the Setting Basic Features Connecting to a PBX section of this handbook You want to answer an external te...

Page 146: ...ocation and try turning Echo Protection on for that One Touch key This helps the machine overcome noise and echo problems on the phone line To do this 1 Press the Select Function key 2 Press the 9 Use...

Page 147: ...se ultraviolet light Identifying Your Current Firmware Version You may be asked for the firmware version number if you call for service YourAuthorized OKIDATA Service Dealer will work with you to iden...

Page 148: ...re everyone can look through the received faxes If you are communicating with another Oki fax capable unit you can use the confidential fax feature The receiving machine will store the message in a pe...

Page 149: ...ION NO 4 Using the numeric keypad enter 08 The display shows 08 CLOSED NETWORK nnn Where nnn is the current setting of this function The settings are RX T R or OFF 5 Press the No key until the setting...

Page 150: ...cted to an extension socket This equipment may not necessarily provide for the effective hand over of a call from a telephone connected to the same line Installation Hints Install your fax machine in...

Page 151: ...ng your OKIFAX always disconnect the telephone line before disconnecting the power cord then reconnect the power cord first This unit is not designed to be used in parallel with any other telephone de...

Page 152: ...with soap and cold water Using heated water will make removing the stain much more difficult Emergency First Aid If toner is swallowed Dilute by giving two glasses of water and induce vomiting by adm...

Page 153: ...x machine so you can describe your problem accurately Much of this information is valid for the United States and Canada only Okidata is firmly committed to the satisfaction of our customers If you ha...

Page 154: ...ax machine Call 1 800 654 3282 1 800 OKIDATA for the nearest Authorized Sales and Service location Check office supply catalogs or your local stationery store Most carry Okidata brand supplies Supplie...

Page 155: ...ission Refer to the Reports Message Confirmation Report section of this handbook Available settings are ON default and OFF User function settings allow you to customize the general operation of your f...

Page 156: ...der ID programmed in your fax machine 06 MONITORVOLUME This function sets the volume for telephone line monitoring during dialing Available settings are LOW default HIGH and OFF 07 BUZZERVOLUME This f...

Page 157: ...ce and fax calls If the incoming call is a voice call fax machine rings to tell you to pick up the handset If you do not answer fax machine automatically switches back to fax mode to allow the calling...

Page 158: ...r TAD will override Distinctive Ring This feature may not work properly if you have a telephone other than a genuine Oki optional handset connected to your fax machine 13 1 ST PAPER SIZE This function...

Page 159: ...n TAD mode a caller can enter the programmed remote receive number after leaving a voice message this enables the fax machine to receive a fax from the caller Refer to the Answering Mode Using Your Fa...

Page 160: ...rove communication with a location in a noisy telephone area For instructions on changing One Touch Parameters settings for a One Touch key refer to the Programming Your Speed Dial directory One Touch...

Page 161: ...your fax machine to detect a busy tone when sending a fax Available settings are ON and OFF Default ON Dial Parameter Settings These functions allow you to control the way your fax machine dials tele...

Page 162: ...ndbook for instructions on changing this setting Available settings are ON and OFF Default OFF 7 AUTOSTART When this function is turned on your fax machine automatically dials as soon as you press a O...

Page 163: ...2 The display shows 2 DIAL PARAMETER 4 Press the Yes key until the display shows the dial parameter you want to change 5 Repeatedly press the No key until the setting you want appears in the display...

Page 164: ...essage 5 NO TONER MEM RX When this function is on your fax machine automatically receives messages in memory when it is low on toner In many cases service function settings greatly change the way your...

Page 165: ...nes and paragraphs and even spaces within letters such as e and o However drawings and photographs have a much higher black density sometimes approaching 100 The higher a page s black density the more...

Page 166: ...eption CCITT See ITU T CCD CIS Charged coupled device The scanning mechanism used in some fax machines The CCD reads fluorescent light bouncing off a document Compatibility The term compatible describ...

Page 167: ...ls to produce an exact duplicate of the document Also a machine that performs such communication Fallback Group 3 fax machines operate at the highest transmission speed possible on a given telephone l...

Page 168: ...ending one fax to multiple locations Document is scanned once then transmitted to multiple locations using a combined list group of programmed numbers Different from relay broadcasting where one fax i...

Page 169: ...A password protected secure area of memory setup by a user for sending and receiving confidential faxes Also referred to as confidential mailbox and personal mailbox MH Modified Huffman the standard...

Page 170: ...s the fax user to store frequently used fax numbers for dialing with the touch of one key See also Autodialing and Speed dialing On hook dialing Dialing numbers by using the keypad on the fax unit wit...

Page 171: ...ther fax machine Regular polling requires the document to be physically in the polled fax s feeder See also Secure polling Private Line Also known as a leased line A service offered by many telephone...

Page 172: ...nication REN See Ringer equivalence number Resolution The resolution of documents transmitted or copied by fax machines is measured by the number of horizontal H and vertical V lines per inch lpi the...

Page 173: ...mode is Group 3 compatible not the more limited proprietary version TCR Transmit confirmation report this provides proof that your fax machine did send the document you set for transmission Printed af...

Page 174: ...it the resolution setting the content of the document the encoding technique and the condition of the phone line clean noisy etc Any change in any one of these five conditions will affect the speed pe...

Page 175: ...4 Auto rec key 33 Auto receive mode 55 Auto start 52 B Broadcast confirmation report 112 113 Broadcast entry report 113 Broadcast feeder key 37 Broadcasting 85 86 performing a broadcast operation 85 8...

Page 176: ...23 external telephone 22 power 24 25 telephone line 22 Control panel 32 36 42 43 Copy number of copies 81 resolution 81 Copy key 33 Copying 81 84 Counter display key 38 Counters print 139 D Date displ...

Page 177: ...6 Fax ID 27 Fax identification 26 Fax on demand 106 Fax telephone auto switch mode 55 Faxes confidential 98 103 148 delayed transmission 94 98 Faxing auto dial 79 80 FCC telephone consumer protection...

Page 178: ...ogram key 38 Long document scan setting 53 M Mailboxes creating 98 99 deleting 101 personal 103 Maintenance 151 Manual paper feeder 82 84 Manual receive mode 55 MCF settings 44 Memory expansion option...

Page 179: ...Parameters incoming call 57 59 Password changing 99 100 Pause key 36 PBX line 52 PC mode 56 PC fax switch 59 PC FAX switch setting 50 Personal mailboxes 98 99 103 Phone directory 118 Plus key 36 Polli...

Page 180: ...nitiating 92 93 broadcast report 91 initiating station 91 key station 91 Relay faxing 90 93 Relay initiate TX key 38 Remote diagnosis setting 50 Remote receive 59 Remote receive setting 48 Report prin...

Page 181: ...al keypad 37 39 Stacker document 15 30 Standard polling 104 Start key 36 Stop key 36 Stopping a transmission 67 T Telephone fax auto switch mode 55 Telephone fax timer program 45 Time entering 26 Time...

Page 182: ...n settings 43 44 155 160 changing 50 51 User language changing 54 User language setting 48 User program key 38 V Voice request 72 answering 72 initiating 72 Voice request key 34 Voice request tone 39...

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Oki OKIFAX 5400, Handbook

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