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Chapter 8
Understanding Reports

Understanding Reports

Your fax machine provides a variety of useful reports which help you understand your fax machines
current settings, programming and operations.

Refer to the reports listing below to determine which reports you may want to print, then refer to Printing
Reports for instructions on printing a report.

OF1050 Users Guide(96-01-30)

Summary of Contents for OKIFAX 1050

Page 1: ...Chapter 0 Manual Front Cover OF1050 Users Guide 96 01 30...

Page 2: ...nnot guarantee that changes in products made by other manufacturers and referred to in this handbook will not affect the applicability of the information in it This handbook is subject to change witho...

Page 3: ...e Immediately disconnect the fax machine from its power source if it becomes physically damaged and arrange for its repair or disposal When relocating your fax machine always disconnect the telephone...

Page 4: ...this Okidata fax machine This fax machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper It has been designed to make sending and receiving faxes a...

Page 5: ...into memory when a no paper low toner condition exists Reports to help you keep track of your fax machines operations and settings Automatic power save mode Answering modes for manual and automatic f...

Page 6: ...uilt in memory stores up to 17 pages ITU 1 test chart at 4 density External Handset Okidata has an optional external handset which mounts to your fax machine so that you can conduct voice communicatio...

Page 7: ...Chapter 2 Component Identification Component Identification What You Should Receive OF1050 Users Guide 96 01 30...

Page 8: ...Product Overview Outside View Diagram Product Overview OF1050 Users Guide 96 01 30...

Page 9: ...Product Overview Under Top Cover Diagram Product Overview Under Top Cover Diagram OF1050 Users Guide 96 01 30...

Page 10: ...Product Overview Image Drum Area Diagram Product Overview Image Drum Area Diagram OF1050 Users Guide 96 01 30...

Page 11: ...rch for these numbers alphabetically 5 Auto Rec Key Use this key to switch your fax machines answering mode The answering mode controls how your fax machine answers incoming calls and receives faxes Y...

Page 12: ...n dialing you will use this key to enter a 0 When programming your Sender ID or a Location ID you can use this key to enter a variety of unique characters including AE ae 15 Transmit Resolution YES ke...

Page 13: ...atic 3 second pauses in dialing when programming telephone numbers For example you may want to use this key to tell your machine to wait for an outside or international line to open Pauses in telephon...

Page 14: ...ransmission by sending a document to a second fax machine which then broadcasts the message to a number of other fax machines 5 Polling Key When a document is loaded on the document table use this key...

Page 15: ...t Tone During a fax session either you or the person at the remote fax machine may initiate a voice request a message asking for a voice conversation between yourself and the remote operator When the...

Page 16: ...he instructions from Unpacking to Setting the Fax Identification You must complete these steps for your fax machine to operate properly If you have purchased an option package for your fax machine ref...

Page 17: ...direct sunlight Allow several inches on all sides of the fax machine to ensure adequate ventilation Make sure that both power and telephone outlets are available nearby Choose a location where the rel...

Page 18: ...kage Remove the contents from the carton and place them on a sturdy surface Facsimile unit Toner cartridge Image drum unit inside facsimile unit Power cord Telephone line cord Document stacker This ha...

Page 19: ...Setting Up Your Fax Machine Setting Up Your Fax Machine Perform the following doclinks OF1050 Users Guide 96 01 30...

Page 20: ...Install the Document Stacker Install the Document Stacker 1 Slip the document stacker indents over the tabs on the rear of the unit You will feel them lock into place OF1050 Users Guide 96 01 30...

Page 21: ...er well in the image drum unit 1 Warning Be careful when handling the toner cartridge Do not let toner spill onto your clothing or other porous materials If you experience any problems with toner see...

Page 22: ...f the cartridge in first then lower the right end into place 6 Once the toner cartridge is in place push the blue lever all the way forward to secure it and release the toner 7 Close the copy stacker...

Page 23: ...8 Close the document table OF1050 Users Guide 96 01 30...

Page 24: ...end of the telephone cord into the LINE terminal at the back of the machine 2 Insert the other end of the cord into your wall telephone jack Tip Now you can connect either an external telephone or the...

Page 25: ...adle on the left side of the fax machine No screws are needed to secure the cradle 3 Plug one end of the handset cord into the handset Then plug the other end of the handset cord into the jack located...

Page 26: ...e cord into the TEL 1 or TEL 2 terminals on the back of the fax machine Tip Make sure the switches and cable routing are set properly See the instructions included with your handset option for more in...

Page 27: ...the unit 3 Plug the unattached end of the power cord into a grounded AC power outlet 4 Turn the power switch on the I should be pressed down Your fax machine will take a few moments to warm up 5 The...

Page 28: ...ent a document created originally on legal size paper your fax machine can reduce the received pages to fit on letter size or A4 paper Tip Your fax machine is set at the factory to use letter size pap...

Page 29: ...d the paper into the cassette print side down Tip Be sure the paper is under the tabs at the left and right edges of the cassette Do not fill past the Paper Full marker If necessary readjust the guide...

Page 30: ...the 9 User Program One Touch key 3 On the numeric keypad press 3 The display will show 3 CLOCK ADJUSTMENT 4 Press the Yes key The display will show the currently set date and time 5 Using the numeric...

Page 31: ...rom another fax machine Installation 33 your machine will switch to fax mode and receive the message When the call is a voice call your fax machine will ring like a telephone If you do not answer your...

Page 32: ...hine will display a description of your current selection 2 Press the Auto Rec key again Your fax machine will switch to the next setting 3 Continue pressing the Auto Rec key until the selection you w...

Page 33: ...and no one is there to answer your fax machine will automatically send a cover letter with a call back message The call back message is printed in a separate sheet with the message Please call back a...

Page 34: ...eypad to enter the telephone number you want to use for call back messages Enter up to 20 characters Tip Use the Hyphen key to enter a character before the number and use the Space One Touch key to en...

Page 35: ...ction key 2 Press the 9 User Program One Touch key The display will show 1 FUNC PROGRAMMING 3 Press the Yes key The display will show FUNCTION NO 4 Using the numeric keypad enter 12 This display will...

Page 36: ...contact your dealer 1 Press the Select Function key 2 Press the 9 User Program One Touch key 3 On the numeric keypad press 2 The display will show 2 DIAL PARAMETER 4 Press the Yes key until the displa...

Page 37: ...program 4 The display will briefly show NO FAX NO ID LOCATION ID or a previously programmed fax number and Location ID 5 After the display clears enter the main fax number Refer to the instructions be...

Page 38: ...dly until the character you want appears The following characters are available AE ae Enter two letters using the same key Press the No key to move to the next character Move the cursor to make correc...

Page 39: ...show FUNCTION NO 8 Press the Select Function key to finish Tip Switch Echo Protection back off if you later change the location the One Touch key is used for Chain Dialing Each fax number that you ent...

Page 40: ...he Display will show LOCATION PROGRAMMING 3 Press the Auto Dial key 4 Using the numeric keypad enter a 2 digit number for the Auto Dial number you want to program Forty Auto Dial numbers are available...

Page 41: ...display will show GROUP SETTING 4 Using the numeric keypad enter the group number you want to program Five groups are available 1 5 5 The display will show the number of your current group and SELECT...

Page 42: ...aper clips However your fax machine can transmit documents that have been subject to normal wear such as documents with staple holes letter folds and minor corner folds If you are not sure how a docum...

Page 43: ...a minimum width of 5 83 148 mm and a minimum length of 5 128 mm Documents cannot be wider than 8 5 216 mm or longer than 14 356 mm If you need to send documents longer than 14 contact your authorized...

Page 44: ...size paper like photocopier paper at the same time If you use a heavier paper you can load up to 15 sheets For very heavy paper load and send pages sheet by sheet When loading multiple page documents...

Page 45: ...art key Your document will be sent when the current communication ends 1 Adjust the document guides to the width of the paper you are using 2 Neatly stack your documents then insert them face down int...

Page 46: ...ey to set the level of contrast in your document Document Type Contrast to Use Documents with normal contrast NORMAL Documents which are too light LIGHT Documents which are too dark DARK 6 Your docume...

Page 47: ...ear a high pitched tone Press the Start key to begin transmitting If a person answers the phone ask them to press the Start key on their fax machine When you hear the high pitched tone press the Start...

Page 48: ...ll of the Location IDs programmed into your fax machine 1 When selecting locations press the Search key The display will show ENTER 1 ST CHAR 2 Repeatedly press the Search key to look through the enti...

Page 49: ...ave selected at one time Occasionally it may be necessary to dial numbers in real time one digit at a time If your fax machine is equipped with a handset you can dial in real time by picking up the ha...

Page 50: ...d then automatically redial the number Also if your fax machine is transmitting from memory and a communication error occurs it will automatically redial the number and try to send the fax again You c...

Page 51: ...on press the Copy key once with no documents loaded to see a report on your fax machines display confirming your transmission To print the report press the Copy key a second time See the chapter on Re...

Page 52: ...Press the Stop key twice The display will show STOPPED 2 If documents are stuck partway through the document feeder you may see a DOCUMENT JAM or RELOAD DOCUMENT message on the display Press the Stop...

Page 53: ...below 1 When your telephone or fax machine rings pick up the telephone handset If a person is on the line carry on your conversation 2 If a remote fax machine is on the line or if a person wishes to...

Page 54: ...ear on the display To print out a message stored in memory when toner is running low use the following instructions 1 Press the Select Function key 2 Press the 10 Message Print From Memory One Touch k...

Page 55: ...han those pro grammed into your One Touch keys or Auto Dial numbers T R The available settings include limit reception only RX limit both transmission and reception T R no limitation on transmission o...

Page 56: ...ut not yet printed will be lost If you have loaded documents on your fax machines document feeder any dialing or transmission settings will be lost Your fax machine will print a power off report to in...

Page 57: ...PHOTO mode is set 1 Load your documents 2 Press the Copy key The display will show PRG NO OF COPIES 1SETS If you want to make just one copy your fax machine will wait a moment then begin copying 3 To...

Page 58: ...on the other fax machine has issued a voice request when you hear a warbling tone If you do not respond in approximately six seconds the voice request is automatically cancelled To Initiate a Voice Re...

Page 59: ...Date and Time The delayed transmission feature allows you to send documents at a specified date and time and frees you from the need to manually start the transmission You can program a delayed trans...

Page 60: ...E Otherwise press the Yes key and proceed to Step 6 5 Using the numeric keypad enter the date you wish the transmission to begin up to three days in advance Press the Yes key when you are finished 6 T...

Page 61: ...t location You can enter up to 50 locations using One Touch Auto Dial and group locations plus five locations dialed from the numeric keypad 10 When you are finished selecting locations press the No k...

Page 62: ...rrently loaded in your fax machine 3 If the displayed transmission is the one you want to cancel press the Yes key Press the No key to abort the cancellation and return to standby mode if you are canc...

Page 63: ...ion Refer to the instructions below 5 Press the Yes key to confirm your selection 6 Repeat Steps 4 and 5 as often as necessary to continue selecting locations You can enter up to 50 locations one touc...

Page 64: ...nce the mail box the message should be sent to Ask the person who will receive the fax to tell you their mail box number 1 Load your documents Select resolution and contrast if necessary 2 Press the S...

Page 65: ...idential fax messages you must first set up a confidential mail box Next you must give your mail box number to the person sending you the confidential message When your fax machine receives a confiden...

Page 66: ...re 8 mailboxes available on the OKIFAX 1050 Only one mailbox can contain received faxes at any given time Tip If the mail box has been previously programmed and a message is currently stored in the ma...

Page 67: ...ad enter the number of the mail box whose password you want to change or which you want to close Enter a mail box number between 18 The display will show PRG PASSWORD XXXX 6 Using the numeric keypad e...

Page 68: ...ic keypad press 2 The display will show 2 CONF RX MSG PRINT 4 Press the Yes key The display will show PRG BOX NO 5 Using the numeric keypad enter the number of the mail box you want to print from Tip...

Page 69: ...ne to send a document to another Okidata fax machine which then re sends broadcasts the document to a number of other locations Two different fax machines are involved in transmitting a relay broadcas...

Page 70: ...e a relay broadcast you will need to obtain the following information from the operator of the Okidata fax machine you intend to use as a relay key station Relay Password This is the 4 digit relay key...

Page 71: ...send a fax back to your fax machine confirming the success of the relay broadcast For this function to work your fax machines own telephone number must be programmed into your fax machines last Auto D...

Page 72: ...ich is the same as the relay keyword programmed into the relay key station 6 Press the Yes key The display will show REMOTE LIST NO 7 Press the No key 8 Using the numeric keypad enter a 2 digit number...

Page 73: ...times it is more useful to be able to simply load your documents on your fax machine and set it to wait for the receiving fax machine to call and collect them This is called setting your fax machine t...

Page 74: ...etting Your Fax Machine to be Polled 1 Load your documents Select resolution and contrast if needed 2 Press the Select Function key 3 Press the 5 Polling One Touch Key The display will show WAITING TO...

Page 75: ...documents loaded press the Select Function key 2 Press the 5 Polling One Touch key The display will show POLLING RX SELECT LOCATION 3 Select a location Refer to the instructions below 4 Press the Sta...

Page 76: ...tive time you can spend using your fax machine and reduces your waiting time To prepare a document for transmission follow these steps 1 Load your documents Select resolution and contrast if necessary...

Page 77: ...settings listed in this chapter If you have trouble changing a setting contact your dealer for assistance Viewing Your Current Settings Follow these instructions to obtain a configuration report showi...

Page 78: ...am your fax machine to refuse to receive faxes from or transmit faxes to locations whose telephone numbers have not been programmed into your fax machines One Touch keys or Auto Dial numbers Using thi...

Page 79: ...chine to begin receiving by entering a two digit code on your telephones keypad Available settings codes are off 11 22 33 44 55 66 77 88 and 99 This feature is useful when you answer a call on the ext...

Page 80: ...ou want to change This display will show the name of the selected function 5 Repeatedly press the No key until the setting you want appears in the display Tip If you are changing your fax machines TX...

Page 81: ...nected to a PBX Once this function has been turned on and the access digit function has been programmed your fax machine will recognize the access digit you use in your PBX to get an outside line Afte...

Page 82: ...display will show 2 DIAL PARAMETER 4 Press the Yes key until the display shows the dial parameter you want to change 5 Repeatedly press the No key until the setting you want appears in the display 6...

Page 83: ...h year TIME DATE PRINT This function controls how your local time and date are printed on the fax messages which you receive Your fax machine can be set to not print the time and date to print it at t...

Page 84: ...y of useful reports which help you understand your fax machines current settings programming and operations Refer to the reports listing below to determine which reports you may want to print then ref...

Page 85: ...TATION ID If you were sending a fax the telephone number or the Location ID will be printed If you were receiving a fax the remote fax machines Personal ID or its telephone number will be printed The...

Page 86: ...le location transmission or broadcast Information provided on this report includes The date and time at which the broadcast started The total amount of time used to complete the broadcast For each loc...

Page 87: ...dcast your fax machine will give you the option of printing this report to confirm your entries Information in this report includes The Location ID of the One Touch keys and Auto Dial codes you have s...

Page 88: ...hine spent sending or receiving S R TIME The Location ID or telephone number of the fax machine you were communicating with DISTANT STATION ID The communication mode used The number of pages sent or r...

Page 89: ...me the message was received The total amount of time your fax machine spent receiving the message S R TIME The Location ID or telephone number of the fax machine you were communicating with DISTANT ST...

Page 90: ...your fax machine The information includes The current settings of all your fax machines user functions except for One Touch Parameter settings which appear in the telephone directory The Sender ID ID...

Page 91: ...lly print a power off report to alert you The information in this report is the same as the activity report To find transmissions that may have been lost refer to the power off report If the transmiss...

Page 92: ...keys Auto Dial codes and groups The information includes The Location ID and main fax number for each One Touch key and Auto Dial code The alternate number OR for each One Touch key The One Touch Para...

Page 93: ...on your fax machines display To print the report press the Copy key a second time Printing Other Reports 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display will show...

Page 94: ...ines cover was opened during the communication NO The transmission or reception failed due to a communication error OK The communication was completed successfully PAPER The communication failed becau...

Page 95: ...tion mode was used for a communication Code Description B C Multiple location transmission broadcast BOX Reception into a personal mail box CALLING A communication transmitted by your fax machine CALL...

Page 96: ...like it is positioned straight in your feeder press the Stop key to try to feed the document the rest of the way through the feeder If this fails follow the instructions below 1 Grasp the control pan...

Page 97: ...d Be sure to fan the paper before loading it into your paper cassette 1 Turn the power switch off the O should be pressed down 2 Lift the document table and swing it out of the way 3 Check for paper j...

Page 98: ...paper down until it is under the plastic tabs 9 Slide the paper cassette all the way back into your fax machine 10 Place the image drum unit back into your fax machine Once the image drum is position...

Page 99: ...g If the copy stacker does not close easily the image drum may be positioned incorrectly 12 Close the document table 13 Turn the power switch back on the I should be pressed down OF1050 Users Guide 96...

Page 100: ...er porous materials If you experience any problems with toner see the Safety chapter at the beginning of this handbook 1 Turn the power switch off the O should be pressed down 2 Lift the document tabl...

Page 101: ...e push the blue lever all the way forward to secure it and release the toner 8 Using the LED lens cleaning wipe provided in the package with your new toner cartridge gently wipe back and forth across...

Page 102: ...11 Turn the power switch back on the I should be pressed down OF1050 Users Guide 96 01 30...

Page 103: ...d the image drum unit by the ends Never touch the surface of the green drum inside the image drum unit 1 Turn the power switch off the O should be pressed down 2 Lift the document table into an uprigh...

Page 104: ...e power switch back on the I should be pressed down 8 Wait until the time and answering mode appear on the display Then press the Select Function key 9 Press the 7 Counter Display One Touch key The di...

Page 105: ...If your fax machines image drum unit has reached the end of its life you will also use this function to reset the drum counter Refer to Replacing the Image Drum Unit in this chapter for more informati...

Page 106: ...ad of dialing pulses and you know that your area uses pulse dialing refer to the MF DP user function setting in the Programming chapter The display shows a communication error This alarm indicates any...

Page 107: ...tact your dealer to get a replacement You set your fax machine for delayed transmission but it did not send Check the display to make sure that you have set your fax machines clock to the correct time...

Page 108: ...he Activity Report for communication failures Contact your authorized Okidata service dealer if necessary You are constantly receiving unsolicited advertising on your fax machine Try using the closed...

Page 109: ...on 16 shades of gray Original document size Letter legal A4 or A5 Recording paper size Plain paper letter legal or A4 20lb paper recommended Effective scan width 8 5 215 mm Weight 26 4 lb 12 kg approx...

Page 110: ...ct Function key 2 Press the 8 Location Program key 3 Press the Auto Dial key 4 Using the numeric keypad enter a 2 digit number between 01 and 40 5 Enter the fax number 6 Press the Start key 7 Enter th...

Page 111: ...your documents 2 Press the Copy key If you want to make one copy you are finished Your fax machine will wait a moment then begin copying 3 To make multiple copies enter the number of copies on the num...

Page 112: ...on When you are finished press the No key 3 Confidential TX key Using the numeric keypad enter the number of the confidential mail box you are transmitting to Press the Yes F key Select a location Pre...

Page 113: ...n then press the Start key 10 Message Print from Memory key Press the Yes F key Confidential Message from Memory Press the 10 Message Print From Memory One Touch key Press 2 on the numeric keypad Pres...

Page 114: ...ss the No key repeatedly until the report you want to print appears on the display 4 Press the Yes F key to begin printing the report To see a Message Confirmation Report of your last transmission on...

Page 115: ...py key 2 If you want only one copy your fax machine will wait a moment then begin copying If you want multiple copies enter the number of copies on the numeric keypad then press the Copy key again Use...

Page 116: ...telephone number of your fax machine using the numeric keypad then press Start 6 Enter your Sender ID using the numeric keypad hyphen and 9 Space keys Press Start when the entry is complete 7 Enter yo...

Page 117: ...Press the 9 User Program One Touch key 3 On the numeric keypad press 3 4 Press the Yes F key 5 Using the numeric keypad enter the new date and time 6 Press the Yes F key when the setting is correct 7...

Page 118: ...LOC 03 SENDER ID 04 MONITOR VOLUME 05 REMOTE DIAG 06 CLOSED NETWORK 07 TX MODE DEFAULT 08 T F TIMER PROG 09 BUZZER VOLUME 10 1ST PAPER SIZE 11 N A 12 SELECT LANGUAGE 13 SOFT RINGER SET 14 REMOTE RECE...

Page 119: ...main fax number using the numeric keypad 9 Space One Touch key Hyphen key Pause key and Tone keys 5 Press the Start key 6 Enter the Location ID using the numeric keypad 9 Space One Touch key and the H...

Page 120: ...number you want to program 0140 5 After the display clears enter the fax number using the numeric keypad Space One Touch key Hyphen key Pause key and Tone key 6 Press the Start key 7 Enter the Locati...

Page 121: ...d press 5 4 Press the Yes F key 5 Using the numeric keypad enter the number of the mail box you want to use 18 6 Using the numeric keypad enter the 4 digit password you want to use with your mail box...

Page 122: ...on Program One Touch key 3 On the numeric keypad press the key 4 Using the numeric keypad press the group number you want to program 15 5 Add locations to the group using One Touch and Auto Dial keys...

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