Oki ES845MFP User Manual Download Page 73

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Configuring your machine... > 73

Fax forward to e-mail

The following steps explain how to forward incoming faxes to one or multiple email

addresses. This process assumes that your machine has been properly configured on the

network for e-mail functionality.
The ability to forward faxes to e-mail can be configured through the web page or the

Configuration Tool. For illustration purposes only, the configuration options shown are as

accessed via the web page.
1.

Type the IP address of the MFP in the URL field of your browser and then press

Enter. The MFP web page displays. For example: http://172.31.42.56

Click Administrator Login.

NOTE
The Administrative Settings are blocked by a password. Refer to

“Pre-

configuration information” on page 29

View Information

Status

Print Service Enabled

Setting Service Enabled

Information

Version Information

Summary of Contents for ES845MFP

Page 1: ...ES8451MFP ES8461MFP...

Page 2: ...rademark of Oki Data Corporation Muratec the Muratec logo and all Muratec product names contained herein are trademarks of Murata Machinery Ltd Energy Star is a trademark of the United States Environm...

Page 3: ...mounts of water for at least 15 minutes keeping eyelids open Seek medical attention Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing MANUFACTURER O...

Page 4: ...inter drivers 18 Fax driver 19 Configuration tool 20 Actkey utility 21 Paper recommendations 23 Cassette trays 24 Multi purpose tray 24 Face down stacker 24 Face up stacker 25 Duplex unit 25 Loading p...

Page 5: ...s 116 Reports and listings 118 Maintenance 121 Replacing consumable items 121 Toner cartridge replacement 121 Image drum replacement 125 Transfer belt replacement 128 Fuser replacement 132 Cleaning 13...

Page 6: ...Contents 6 Specifications 174 Appendix A Moving and transporting 175 Moving your mfp 175 Transporting your mfp 177 Index 181...

Page 7: ...s compatible and if it does work your product s performance and print quality may be degraded Use of non genuine products may invalidate your warranty Specifications subject to change without notice A...

Page 8: ...are guidelines for troubleshooting and maintenance to ensure that it performs at its best Additionally information is provided for adding optional accessories as your printing needs evolve Network Gui...

Page 9: ...ck on the topic of interest to jump to the required topic If the bookmarks are not available use the Contents on page 4 In the list of bookmarks click on Index to jump to the Index If the bookmarks ar...

Page 10: ...nned documents to a server or a personal computer s file folder over an intranet with FTP File Transfer Protocol HTTP Hypertext Transfer Protocol CIFS Common Internet File System protocol The scan to...

Page 11: ...e following optional features are available Additional memory to allow printing of more complex pages Additional paper tray s and storage cabinet for loading more media to minimise operator interventi...

Page 12: ...ds up to 100 sheets of 80g m paper 5 Paper tray Standard blank paper tray Holds up to 300 sheets of 80g m paper 6 Paper size dial Set to paper size loaded in tray 7 Scanner locks Unlock scanner before...

Page 13: ...EDs 22 USB connection type B 23 Duplex unit Provides automatic two sided printing 24 Rear face up stacker This is mainly used for heavy print media When used in conjunction with the multi purpose feed...

Page 14: ...It also allows you to arrange for a document to be scanned from a remote PC PRINT Pressing this button selects print mode on the touch screen This allows you to select and print out a stored job or a...

Page 15: ...ch screen being black and the LED being illuminated you can return to normal mode by pressing the POWER SAVE button 11 JOB PROGRAMS Pressing this button allows you to program short cuts to your most u...

Page 16: ...ook at the rear of the scanner for safe keeping 4 Fit plug 2 in the scanner lock locations as shown 5 Switch the MFP on and turn the mirror carriage mode off a After warming up the Mirror Carriage mod...

Page 17: ...initiate power saving mode press the Power Save button on the control panel SWITCHING OFF 1 Press the Setup button on the control panel 2 Press the ShutDown button 3 Press Yes to continue 4 At the pr...

Page 18: ...Not plugging the printer in yet but running the Oki driver installer program from the DVD ROM This installs the TWAIN scanner driver and printer drivers Once the printer is switched on and plugged in...

Page 19: ...irst 5 Next install the Printer driver FAX DRIVER The fax driver allows you to send faxes directly from your computer without printing the document first With the fax driver you are sending the fax da...

Page 20: ...B or network connections This only detects ES8451 ES8461 devices 1 To search and install select Tools Register Device 2 Highlight the required search result and when prompted click Yes The Configurati...

Page 21: ...108 Setting up the Actkey utility 1 Install the Actkey utility from the DVD Set up will place an Actkey icon on your desktop 2 Double click this icon to open the Actkey console 3 Select Options Button...

Page 22: ...ies d Select the Events tab e Choose an event from the Select an event drop down menu f In the Actions field click Start this program and choose ActKey from the drop down menu g Click Apply h Repeat s...

Page 23: ...eratures used in the printing process Continued use of pre printed stationery may cause the paper feed performance to degrade over time and paper jams may occur Clean the paper feed rollers as describ...

Page 24: ...ll as 100mm and lengths up to 1200mm banner printing For paper lengths exceeding 431 8mm use paper stock up to 128g m and the face up rear paper stacker Use the multi purpose tray for printing on enve...

Page 25: ...egardless of driver settings The face up stacker can hold up to 100 sheets of 80g m standard paper and can handle stocks up to 200g m Always use this stacker and the multi purpose feeder for paper sto...

Page 26: ...rly separated then tap the edges of the stack on a flat surface to make it flush again 3 3 Load paper long edge feed LEF for letter headed paper load face down with top edge towards the right of the M...

Page 27: ...e above NOTE If you have two trays and you are printing from the 1st upper tray you can pull out the 2nd lower tray during printing to reload it However if printing from the 2nd tray do not pull out t...

Page 28: ...or two sided duplex printing on headed paper load the paper with pre printed side down and the top edge away from the MFP Envelopes should be loaded face up with top edge to the left and short edge in...

Page 29: ...INFORMATION GENERAL Ensure that you have the relevant permission PIN numbers before commencing The factory set passwords PIN are FAX SET UP Your MFP has to be set up properly to allow faxing from the...

Page 30: ...d 2 IP Address The Internet Protocol IP address assigned to your machine by your network administrator 3 Subnet Mask The net mask address assigned by your network administrator 4 Gateway IP The gatewa...

Page 31: ...sses Filing destinations Defines the protocols and destinations to send your scanned document to FTP servers web or any personal computers on the network NOTE 1 DHCP server With DHCP Dynamic Host Conf...

Page 32: ...own are as accessed via the control panel FROM THE WEB PAGE Type the IP address of the MFP in the URL field of your browser and then press Enter The MFP web page displays For example http 192 168 1 94...

Page 33: ...ol as described in Configuration tool on page 20 FROM THE CONTROL PANEL Press the SETUP button on the control panel NOTE The Administrative Settings are blocked by a password Refer to Pre configuratio...

Page 34: ...mail address before this number Note Inserting will change the listing number Group Select group number to edit Note max 32 groups Speed Dial Register Edit Use the on screen keyboard to enter and assi...

Page 35: ...ill only occur when the selected tray or one of the trays when Tray Selection is set to Auto is defined as containing Plain or Recycled media type Media Weight Tray 1 Light Medium Heavy Tray 2 and 3 L...

Page 36: ...and 3 OFF ON ON MPTray OFF ON ON Copy Set tray for copy jobs If Tray Selection is set to Auto Tray usage priority given to trays set to ON then ON If tray is set to OFF it will not be used Copying wil...

Page 37: ...lected Encode Communication defaults to None Target URL User defined Use the on screen keyboard to enter the required target URL Port No 00001 00445 65535 Use the arrow keys to select the desired port...

Page 38: ...i 400dpi 600dpi Allows you to select the appropriate resolution Remember the higher the resolution the bigger the file size Scan Size Auto A3 B4 A4 A4 SEF B5 B5 SEF A5 A5 SEF Letter Letter SEF Tabloid...

Page 39: ...s the number of colour and mono A4 letter impressions Scan Displays the number of pages scanned from the flatbed and ADF Supplies Status Displays consumable status information System Displays system i...

Page 40: ...rse image and characters Density 3 2 1 0 1 2 3 Adjust density Darker Enhance image sharpness and colour Lighter Reduce hue and colour Zoom Auto 100 Specify zoom option Sort OFF ON Specify how to outpu...

Page 41: ...3 Adjust RGB contrast settings Fax Setup Default Settings Doc Type Normal Fine Ext Fine Photo Background Allows you to specify the type of images on the document Density Lightest Lighter Normal Darke...

Page 42: ...try enter the 4 digit ID code and press Yes to confirm deletion Security function ID check Tx OFF ON Check and match the last four digits of the destination fax numbers with those registered in the ta...

Page 43: ...incoming fax Dialing Pause Duration 00 02 10 Second Enter the pause duration required High Resolution 400dpi 600pdi Select the resolution Rx Reduc Rate Auto 100 Select the Rx reduction rate Reduc Mar...

Page 44: ...600dpi Allows you to select the appropriate resolution Remember the higher the resolution the bigger the file size Scan Size Auto A3 B4 A4 LEF A4 B5 LEF B5 A5 LEF A5 Letter LEF Letter Tabloid Legal 14...

Page 45: ...e Name User defined Use the on screen keyboard to enter a file name Max 64 characters Template Edit Subject Enter standard e mail subject text Max 80 characters You can create up to 5 different e mail...

Page 46: ...lection switching Media Check Disable Enable Determines whether the machine checks the size of the media loaded matches that required for the document sent to print Print Setup Copies 001 999 copies E...

Page 47: ...machine switches between colour and black and white printing However the 30 60 second cool down delay described for Mono 34PPM is avoided by limiting the mono speed to 26ppm This setting may be prefe...

Page 48: ...able Specifies whether the machine should perform jam recovery after a paper jam occurred If enabled the printer will attempt to re print any pages lost due to a paper jam once the jam has been cleare...

Page 49: ...ore printing in order to reduce horizontal white lines This shortens image drum life Hex Dump OFF ON Prints out the data received from the host PC in hexidecimal code Color Menu Density Control Manual...

Page 50: ...of each colour cyan magenta yellow and black Normal setting is 0 Magenta Darkness 3 2 1 0 1 2 3 Yellow Darkness 3 2 1 0 1 2 3 Black Darkness 3 2 1 0 1 2 3 Adjust Registration Execute Press Yes to exec...

Page 51: ...to When Manual non critical warnings such as requests for a different paper size can be cleared by pressing the RESET button When set to Auto they are cleared when the print job resumes Auto Continue...

Page 52: ...OFF ON The thinnest line width in PCL a 1 dot line may look broken ON when the thinnest line width is specified line width is emphasized to look wider OFF the line appears as specified Tray ID Tray 2...

Page 53: ...ter SAME Regardless of CPI same height DIFF As CPI character heights vary Cont Paper Mode OFF ON If you have multiple feed trays installed in which the media is the same size and type you can enable c...

Page 54: ...he paper Fit to Letter Disable Enable Sets the printing mode that can fit print data equivalent to 11 inches 66 lines in the LETTER size printable area Text Height Same Diff Sets the height of a chara...

Page 55: ...k protocol IP version must be IPv4 or IPv4 IPv6 EtherTalk Disable Enable Enables or disables this network protocol Frame Type Auto 802 2 802 3 ETHERNET II SNAP Selects the Ethernet MAC layer frame typ...

Page 56: ...rotocol must be enabled IPSec Disable Enable Enable via the web page or Configuration Tool SNMP Disable Enable Enables or disables SNMP of FTP TCP IP or NetWare Display condition TCP IP protocol must...

Page 57: ...ned Set a user ID for the SMTP server SMTP password User defined Set a password for the SMTP server POP User ID User defined Set a user ID for the POP3 server POP password User defined Set a password...

Page 58: ...Default Mode Copy Fax Scan Print Address Book Tab Settings Fax Do not register All Group01 Group32 Numeric List ABC DEF GHI JKL MNO PQRS TUV WXYZ Symbol Maximum of three destination tabs can be regist...

Page 59: ...OPCompleteSou nd Copy Completed OFF TYPE1 TYPE2 TYPE3 Test Select sound option to acknowledge when a particular job type is completed Press Test to hear sound demo Transmission Completed OFF TYPE1 TY...

Page 60: ...ing ACK In Busy ACK While Busy Specify acknowledgment timing I PRIME Disable 3 Micro Sec 50 Micro Sec Specify I PRIME setting Parallel PS Protocol ASCII Raw Select data format Offline Receive Disable...

Page 61: ...cancel Condition for display Storage Maint Setup Initial Lock must be set to Disable Format Partition PCL Common PS Making changes will automatically restart the system Press Yes to continue or No to...

Page 62: ...Ready Mode Specify the reception mode Dial Tone Detection OFF ON Enable disable dial tone detection Busy Tone Detection OFF ON Enable disable busy tone detection Monitor Control OFF Type 1 Type 2 Spe...

Page 63: ...ormed Edit Title User defined Select the macro number and use the on screen keyboard to edit the title NOTE This item should always be selected before switching the printer off to ensure that no hard...

Page 64: ...etting any text in the field of Login name and Password for the MFP On the other hand if the HTTP server does not allow an anonymous account for authentication of connection to the web page the user w...

Page 65: ...el 2 Select Default Web site and right click C Inetpub wwwroot X cabinet 3 Select Properties 4 In the X cabinet dialogue box select the Directory security tab and click Edit for Anonymous Access and A...

Page 66: ...puter system in the username file has sufficient privilege to access the file system NOTE If the file management system on your server is NTFS in order to allow IIS to use an anonymous account to acce...

Page 67: ...a file saving protocol generally used for resource sharing of a network in Microsoft Windows systems Set up the shared directory as per the network settings for sharing in MS Windows Under the User l...

Page 68: ...arrows or keypad set the correct date and time 8 Press Enter to confirm 9 Press Enter to enable ADVANCED SET UP Your machine offers a multitude of features which reduce the time required for manual o...

Page 69: ...r screens to exit the menu From the Fax Ready screen To assign a fax destination number to a speed dial entry 1 Press the Fax button on the control panel to prompt the Fax Ready screen 2 On the Numeri...

Page 70: ...d to route calls internally for example in a company When dialling a telephone number if a prefix access number is required to open an outside line the line is connected to a PBX If this MFP is going...

Page 71: ...on 5 From the touch screen press the Other Settings button 6 From the touch screen press the Redial Tries button 7 Use the on screen arrow buttons and keypad to enter the required redial attempts betw...

Page 72: ...g response 1 Press the Setup button on the control panel 2 From the touch screen press the Admin Setup button 3 Using the on screen keyboard enter the administrator password and press Enter 4 From the...

Page 73: ...tion purposes only the configuration options shown are as accessed via the web page 1 Type the IP address of the MFP in the URL field of your browser and then press Enter The MFP web page displays For...

Page 74: ...lable location 6 In the Automated Delivery field 3 type a description such as Forward faxes 7 In the Automated Deliver drop down menu 4 select ON Setup Setup Identification Identification Protocol Pro...

Page 75: ...u select ON or OFF 11 to determine if received faxes will print NOTE Multiple addresses can be added If there is an e mail address book that has already been configured addresses can also be pulled fr...

Page 76: ...warded to the e mail address that was added to the Address List and they will not print 12 11 Transmission Setup Transmission Setup Automated Delivery Setup Automated Delivery Setup Automated Delivery...

Page 77: ...isplayed on the touch screen press the PIN No field and use the numeric keys to enter your PIN then press Enter Press the Log in button If the User Password screen is displayed on the touch screen pre...

Page 78: ...paper or 25 sheets of A3 paper of weight 42 128 g m2 at one time The ADF can handle media up to 900mm in length operator assistance required If you need to scan copy send fax pages from books newspap...

Page 79: ...at the top of each page is fed in first 3 Adjust the Paper Guides 1 to centre the document in the ADF PLACING DOCUMENT S ON THE GLASS 1 Open the document cover 2 Place your document with the text face...

Page 80: ...of copies select the number of copies with the numeric keypad To increase the copy count 1 If required press the Copy button on the control panel to prompt the Copy Ready screen 2 Enter number of cop...

Page 81: ...s see Continuous scan mode on page 116 Repeat OFF x2 x4 x8 Allows you to print multiple images of an original document on a single sheet Book Copy OFF Left Right Allows you to select how book copies a...

Page 82: ...ut different length in the ADF The following document sizes can be set concurrently A3 and A4 LEF B4 and B5 LEF A4SEF and A5 LEF When enabled the tray setting is automatic you cannot specify a tray ma...

Page 83: ...High sTHR Allows you to block out the colour background of the image assuming document has a colour background such that the background colour is not printed Use Show Through when copying documents t...

Page 84: ...and buttons Enlarge 141 A4 A3 B5 B4 122 A4 B4 A5 B5 115 B4 A3 B5 A4 Reduce 86 A3 B4 A4 B5 81 B4 A4 B5 A5 70 A3 A4 B4 B5 6 Sort OFF ON ON prints 1 entire copy set of the multiple copy document at a tim...

Page 85: ...rom the speed dial list Refer to Assigning fax numbers to the address book on page 68 for details pressing the Others button on the touch screen then pressing Group Tx and selecting from the group lis...

Page 86: ...struct a single scan job from multiple individual sheets or originals Refer to Continuous scan mode on page 116 for details TTI OFF ON Prints TTI information on the header of the transmitted fax TTI S...

Page 87: ...to 20 F code boxes can be registered Up to 30 documents can be stored in one box Note Polling and FPolling must be OFF Memory Tx OFF ON Select OFF to enable real time transmission i e fax transmission...

Page 88: ...dial number 3 Doc Type Normal Fine Ext Fine Photo Background Allows you to specify the type of images on the document 4 Density Lightest Lighter Normal Darker Darkest Adjust density Dark Keep colour...

Page 89: ...e a telephone handset if connected Others Doc Type Selection options as above Density TTI TTI Select MCF Report PreFix Add dialling prefix to speed dial number Flash Add if required to access outside...

Page 90: ...an be executed On the receiving side of the secure communication unless the specified ID code is entered a received document cannot be printed therefore this function is useful when sending a document...

Page 91: ...an F code secure box 1 Press Secure Box a Enter a sub address using the numeric keypad b Press Enter 2 Register an ID Code number 4 digits using the numeric keypad 3 Press Enter 4 Enter a box name a...

Page 92: ...ord b Using the numeric keypad enter a password c Press Enter NOTE Up to 20 digits of numbers and can be used for a password Registering a password is optional The same password can be registered in o...

Page 93: ...ID Code a Press I D Code b Enter an ID Code number 4 digits using the numeric keypad c Press Enter NOTE When Rx Protect is set to ON only polling transmission is available When Rx Protect is set to ON...

Page 94: ...nt s with text face UP in the ADF or face DOWN on the glass 2 Press the Fax button on the control panel to prompt the Fax Ready screen 3 Press Others 4 Press F Code Tx 5 Using the numeric keypad enter...

Page 95: ...n the glass 2 Press the SETUP button on the control panel 3 Press Store Doc Setting 4 Press Store 5 Press Bulletin Box Doc 6 Select the F code box in which to store the document 7 If an ID code is set...

Page 96: ...Setting 3 Press Delete 4 Press Bulletin Box Doc 5 Select the F code box storing the document you want to delete 6 If an ID code is set enter the number 4 digits using the numeric keypad 7 Select the...

Page 97: ...eceive faxes automatically if you wish to change this to manual receive refer to Auto Rx on page 87 for details Your MFP is set to fax ready reception mode if you wish to change this refer to Receptio...

Page 98: ...ity to Fine Normal or Fast c Set the orientation to Portrait or Landscape 5 On the Cover Sheet tab a Set the cover sheet usage settings as appropriate b Select a cover sheet format 6 On the Sender tab...

Page 99: ...list e If you need to remove a number from the recipient list highlight the appropriate name and then press the Delete button f Once you have completed your list press the OK button to close the Sele...

Page 100: ...required type in a Comment 9 Press the OK button to save Adding new groups to the phone book To add a new group to the phone book 1 From your application s File menu select Print 2 In the Select Prin...

Page 101: ...7 select Start Devices and Printers 2 Right click your machine icon and select Printer Preferences 3 In the Setup tab click the Phone Book button 4 From the pull down menu click Tool Export 5 In the E...

Page 102: ...USB Memory Local PC Network PC Remote PC 4 Set your scanning options as required For further details refer to the following sections 5 Press Mono 2 to scan your document s in black and white or Colou...

Page 103: ...mail subject and text templates Use the on screen keyboard to edit the subject text or touch the on screen button to select the subject text templates File Name User defined Use the on screen keyboard...

Page 104: ...sing the arrow buttons Input range 5 to 50mm EraseCentr OFF ON Adjust the width settings using the arrow buttons Input range 1 to 50mm Contrast 3 2 1 0 1 2 3 Adjust contrast setting High Enhance brigh...

Page 105: ...e Text Text Photo Photo Allows you to specify the type of images on the document Removal for Background Show Through sTHR Auto OFF 1 Low 2 3 4 5 High sTHR Allows you to block out the colour background...

Page 106: ...Up to 80 characters can be entered in the Destination Reply to and the Subject Template fields If the administrator has set the SMTP or POP3 authentication after sending your scanned document to e mai...

Page 107: ...screen press the USB Memory option 5 Using the options available on the touch screen you can enter a file name and alter the scan output to suit your needs 6 Press the Mono button to scan your documen...

Page 108: ...ility for Application 1 b Folder When the Folder function is selected the Actkey Utility executes PC Scan in accordance with your settings for Scan to Folder The scanned image data is saved in the spe...

Page 109: ...d Actkey interface Double click the Actkey Icon on your desktop The Actkey console below displays The functions below can now be controlled from the PC Scan to Application1 Scan to Application2 Scan t...

Page 110: ...ION 1 Others SubFolder User defined Enter the subdirectory where the scanned document will be stored DuplexScan OFF Right Left Top Select the bound originals binding position Cont Scan OFF ON Allows y...

Page 111: ...s Input range 1 to 50mm Contrast 3 2 1 0 1 2 3 Adjust contrast setting High Enhance brightness Low Reduce brightness Hue R 3 2 1 0 1 2 3 G Adjust R G balance settings G Enhance green R Enhance red Sat...

Page 112: ...xample newspaper This function removes the reverse image and characters 3 Density 3 2 1 0 1 2 3 Adjust density Darker Enhance image sharpness and colour Lighter Reduce hue and colour 4 Resolution 75dp...

Page 113: ...ofile name 6 Press Enter to assign the name and proceed to the profile screen 7 Update the profile parameters as necessary refer to Profile on page 37 8 Press Enter to save the profile entry or press...

Page 114: ...want to choose another scanner 6 Select a profile Choose from a B W Document b Grayscale Document c Color Document d Color Photograph NOTE This feature is only available when you connect to your MFP...

Page 115: ...ions 8 Press the required scan button 1 to start scanning 9 Press Quit to continue a Press Scan More Pages 2 to continue scanning further documents b Press Scan Other Side 3 to scan the reverse side o...

Page 116: ...nce the current scanning operation is complete the screen will display Set next document If you have further documents to scan press the Scan next page button to continue scanning or press the Start s...

Page 117: ...en j Using the numerical keypad type in 20 5 Press the Job Programs button on the control panel 6 Using the on screen keypad type in an appropriate title for the program 7 Press the Enter button on sc...

Page 118: ...ter 5 Press the Close button twice to exit the menu Editing the title To edit a Job Program title 1 Press the Setup button on the control panel to prompt the Setup screen 2 Press the Job Programs Sett...

Page 119: ...ation and return to the list of information reports Fax 1 Press the FAX button to display the fax report and listing options 2 Select required report or list Speed Dial List Group List Journal Report...

Page 120: ...port and listing options 2 Select required report or list PCL Font List PSE Font List PPR Font List FX Font List Color Pattern Color Profile 3 At the prompt press Yes to print the report list or press...

Page 121: ...e concerning waste recycling If you do spill any toner powder lightly brush it off If this is not enough use a cool damp cloth to remove any residue Do not use hot water and never use solvents of any...

Page 122: ...that they go back in the same order 4 Pull the coloured toner release lever 1 on the cartridge to be replaced fully towards the front of the MFP WARNING If the MFP has been powered on the fuser may be...

Page 123: ...n and distribute the toner evenly inside the cartridge 9 Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge 10 Holding the cartridge by its top centre with...

Page 124: ...f the cartridge down onto the image drum unit 12 Pressing gently down on the cartridge to ensure that it is firmly seated push the coloured lever 1 towards the rear of the MFP This will lock the cartr...

Page 125: ...1 Pull the lever a firmly to release the lock and then gently raise the scanner b 2 Press the cover release a and open the top cover b fully CAUTION Static sensitive devices handle with care WARNING I...

Page 126: ...o the right pull the lever towards you This will release the bond between the toner cartridge and the image drum cartridge 1 Cyan cartridge 3 Yellow cartridge 2 Magenta cartridge 4 Black cartridge CAU...

Page 127: ...he same way round as the old unit Pack the old cartridge inside the packaging material for disposal 9 Place the toner cartridge onto the new image drum cartridge as shown Push the left end in first an...

Page 128: ...10 minutes before opening the cover 2 Pull the lever a firmly to release the lock and then gently raise the scanner b NOTE If you need to return or transport this product for any reason please make s...

Page 129: ...e the positions of the four cartridges It is essential that they go back in the same order WARNING If the MFP has been powered on the fuser will be hot This area is clearly labelled Do not touch 1 Cya...

Page 130: ...8 Pull the lifting bar 2 upwards so that belt tilts up towards the front and withdraw the belt unit from the MFP CAUTION The green image drum surface at the base of each cartridge is very delicate an...

Page 131: ...the belt unit flat inside the MFP 10 Turn the two fasteners 1 90 to the right until they lock This will secure the belt unit in place 11 Replace the four image drums complete with their toner cartrid...

Page 132: ...mly to release the lock and then gently raise the scanner b 3 Press the cover release a and open the top cover b fully 4 Identify the fuser handle 1 on the top of the fuser unit WARNING If the MFP has...

Page 133: ...ace it on a flat surface which will not be damaged by heat 7 Remove the new fuser from its packaging and remove the transit material 8 Holding the new fuser by its handle make sure that it is the corr...

Page 134: ...tenance 134 10 Push the retaining lever 2 towards the rear of the MFP to lock the fuser in place 11 Close the top cover and press down firmly so that the cover latches closed 12 Gently lower the scann...

Page 135: ...eed rollers may become contaminated with ink toner particles or paper dust In this case the scan module may not feed documents smoothly If this occurs follow the cleaning procedure below 1 Carefully p...

Page 136: ...s are clean 7 Close the ADF front cover THE DOCUMENT GLASS The document glass needs to be cleaned occasionally to ensure optimum image quality and performance Clean the glass as follows 1 Open the doc...

Page 137: ...lutions THE LED HEAD Clean the LED head when printing does not come out clearly has white lines or when text is blurred There is no need to switch the MFP off to clean the lens 1 Pull the lever a firm...

Page 138: ...e scanner THE PAPER FEED ROLLERS Clean the paper feed rollers if paper jams frequently occur 1 Remove items like a wrist watch or bracelet 2 Switch the machine off CAUTION Do not use methyl alcohol or...

Page 139: ...4 Gaining access through the gap left by paper tray wipe the paper feed rollers with a clean lint free cloth moistened with water 5 Wipe the pad 1 on the paper tray Wipe the feed roller 2 on optional...

Page 140: ...Maintenance 140 7 Open the multi purpose tray 8 Wipe the feed roller on the multi purpose tray 9 Close the multi purpose tray...

Page 141: ...t procedure to ensure that no HDD data is lost 2 Pull open the access panel on the side of the machine 3 Carefully remove the new memory board from its wrapping Try to handle the board only by its sho...

Page 142: ...ce the removed memory board into the antistatic bag which originally contained the new memory board 6 Hold the new memory board by its short edges so that the edge connector faces in towards the RAM e...

Page 143: ...p of the page above the horizontal line you will see the current MFP configuration This list contains the figure for total memory size This should indicate the total memory now installed ADDITIONAL PA...

Page 144: ...ONTENT 1 Configuration A Model No N34234A One paper tray Tall storage cabinet 2 Configuration B Model No N34235A Two paper trays Short storage cabinet 3 Accessory pack Plate x 4 Screw x 24 Stabilising...

Page 145: ...3 Fit stabilising feet a Locate front stabilising foot 1 and secure in position using screws 3 as shown Repeat for opposite side b Locate rear stabilising foot 2 and secure in position using screws 3...

Page 146: ...es for lifting and using locating guides place MFP on top of the tray cabinet assembly 5 Loosen eight screws 6 four on left side and four on right side WARNING This product is heavy a minimum of three...

Page 147: ...n the eight screws 6 removed in Step 5 9 Position side panels as shown matching up the locating lugs and sockets and then push the panel firmly into place 10 Clip stabilising foot covers into position...

Page 148: ...djusted on each user s machine WINDOWS 1 Access the driver s Properties window a Open the Printers window called Printers and Faxes in Windows XP via the Start Menu or from the Windows Control Panel b...

Page 149: ...Mac OS X Print Fax Preferences 2 Click Printing 3 Click Set Up Printers 4 Ensure your machine is selected and click Show Info 5 Click the menu and choose Installable Options 6 Select all hardware opt...

Page 150: ...on the status panel informs you of the event If the Paper Jam Alert feature is enabled then an alarm also sounds The touch screen displays a message giving the location of the jam If printing multiple...

Page 151: ...PRINTER 1 Pull the lever a firmly to release the lock and then gently raise the scanner b 2 If a sheet is well advanced out of the top of the printer simply grip it and pull gently to draw it fully o...

Page 152: ...e the paper and aid removal 5 Note the positions of the four cartridges It is essential that they go back in the same order WARNING If the MFP has been powered on the fuser may be hot This area is cle...

Page 153: ...and to avoid damaging the green drum surface 8 Repeat this removal procedure for each of the remaining image drum units CAUTION The green image drum surface at the base of the cartridge is very delica...

Page 154: ...surface and withdraw the sheet c To remove a sheet just entering the fuser 3 separate the trailing edge of the sheet from the belt lift the fuser pressure release levers 4 up and press towards the re...

Page 155: ...l protect the drums from excessive exposure to room lighting while you check the remaining areas for jammed sheets 12 Open the rear exit tray and check for a sheet of paper in the rear path area Pull...

Page 156: ...the cover 17 Pull out the paper tray and ensure that all paper is stacked properly is undamaged and that the paper guides are properly positioned against the edges of the paper stack When satisfied re...

Page 157: ...eshooting 157 19 Gently lower the scanner When the jam has been cleared if Jam Recovery is set enabled in the Printer Adjust menu the MFP will attempt to reprint any pages lost due to paper jams see p...

Page 158: ...ute any remaining toner If symptoms persist replace the toner cartridge The paper is not suitable for the printer unit Use recommended paper Printing is light The toner cartridge is not properly seate...

Page 159: ...aged Replace the fuser unit The image drum cartridge has been exposed to light Replace the image drum cartridge if the problem is not resolved White area of paper is lightly stained Paper contains sta...

Page 160: ...eck the local MFP Faxing is possible but the image of the document printed by the remote machine is very poor If the faxed document has small type complex illustrations photos or is very light or very...

Page 161: ...x is entered before the telephone number for each number dialled or programmed into the MFP see PreFix on page 43 MFP always answers before its possible to use the external telephone If an external te...

Page 162: ...ting failure 6 CU F W mismatch Restart the machine Turn it off and on again If the code still appears contact your dealer Initializing Inspection is required PU Flash Error Restart the machine Turn it...

Page 163: ...ing appears when the cover is opened and closed or when machine Power is switched OFF ON after a waste toner full error occurs Warning COLOR Toner Empty Toner empty Warning status takes effect at Cove...

Page 164: ...n period for authentication printing has expired Warning Disk Use Failed FE_ERR Press Stop key A disk error has occurred Press the Stop button to clear the error FS_ERR 0 General error 1 Volume not av...

Page 165: ...d The password you entered is invalid Error There is no authority to Function The PIN ID entered is not authorised to perform the function Function copy copy in colour fax ScanToMail ScanToUSB ScanToL...

Page 166: ...s when the NIC initialisation occurs as the setting is changed Error 490 491 492 493 No Paper On TRAY Please set paper MEDIA_SIZE To cancel Select Cancel Printing request is issued to an empty tray TR...

Page 167: ...Toner not installed Toner cartridge is not fitted Install genuine toner cartridge Error 610 Y Error 611 M Error 612 C Error 613 K Error 540 541 542 543 Please check COLOR Toner cartridge ERRCODE If t...

Page 168: ...he duplex cover remove the paper and close the cover Error 370 Duplex reversal Error 371 Duplex input Error 373 Multi feed into duplex duplex remain jam See Clearing paper jams If the code still appea...

Page 169: ...rror 342 C Error 343 K Error 320 Please check Fuser Unit Fuser unit is not installed correctly Fit fuser unit Error 330 Please check Belt Unit Belt unit is not installed correctly Fit belt unit Error...

Page 170: ...hine s network card firmware is being reprogrammed DLCODE 1 Memory allocation error 2 Download file error 3 Device allocation error 4 No device space 5 File writing failure 6 CU F W mismatch Error Shu...

Page 171: ...top key File sending has failed due to file server problems network cable disconnected or network trouble Error E mail Transmission Error Press Stop key E mail sending has failed due to mail server pr...

Page 172: ...Storage Space Full Press Stop key File sending failed due to insufficient free space in storage device FTP Server Error Change File Name Press Stop key File sending failed due to a problem with the fi...

Page 173: ...dealer Fatal Power Off On ERRCODE Fatal Error If a fatal code appears contact your dealer Fatal Inspection is required ERRCODE Fatal Error If a fatal code appears contact your dealer Fatal Fatal Error...

Page 174: ...NO ES8451 ES8461 N34223B ITEM SPECIFICATION Dimensions 565 x 658 x 669mm W x D x H Weight 66 5kg approximately Power source Input 220 to 240VAC 50 to 60Hz Power consumption Operating 1300W max Normal...

Page 175: ...up c Enter the administrator password and press Enter d Press User Install e Press the arrow symbol twice to view page 3 of the User Install screen f Press Mirror Carriage mode g At the prompt press Y...

Page 176: ...m On the touch screen press Yes to confirm shutdown 2 Turn off the MFP and disconnect or remove the following Power cord earth wire Printer cable Paper in the paper cassette 3 Move the MFP to the new...

Page 177: ...the User Install screen f Press Mirror Carriage mode g At the prompt press Yes to confirm h If necessary remove plugs 1 from the scanner lock locations as shown WARNING Your MFP is a precision machine...

Page 178: ...r k Press the SETUP button on the control panel l On the touch screen press Shutdown m On the touch screen press Yes to confirm shutdown 2 Turn off the MFP and disconnect or remove the following Power...

Page 179: ...image drum units back into the MFP 8 Close the top cover and press down firmly so that the cover latches closed WARNING If the MFP has been powered on the fuser will be hot This area is clearly labell...

Page 180: ...it in a box NOTE It is recommended that you use the original box and packaging if available WARNING This product is heavy a minimum of three people are required to lift it safely NOTE Be sure to unloc...

Page 181: ...ol 20 Fax driver 19 Plug and play installation 18 Setting up the Actkey Utility 21 TWAIN and printer drivers 18 Internet Communication Features 31 Scan to E mail 31 Scan to FTP 31 M Minimum Configurat...

Page 182: ......

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