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MENU FUNCTIONS > 72

ORIENTATION

PORTRAIT

LANDSCAPE

Selects default page orientation between
portrait (tall) and landscape (wide).

LINES PER PAGE

5-

64

-128

Sets the number of lines of text per page
when raw text is received from systems
other than Windows. The default for A4
portrait is 65, and for Letter is 60.

EDIT SIZE

CASSETTE SIZE

LETTER
EXECUTIVE
LEGAL14
LEGAL13.5
LEGAL13
A4 / A5 / A6 / B5
CUSTOM
COM-9 ENVELOPE
COM-10
ENVELOPE
MONARCH ENV
DL ENVELOPE
C5 ENVELOPE

Sets the size of the printable page area to
match the size of paper in use. This is not
the same as the physical paper size, which
is always slightly larger. For dimensions of
physical page sizes, see “Paper
Recommendations” section in this guide.

PRINT MENU

Item

Settings

Explanation

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Summary of Contents for C5400dn

Page 1: ...C5400n C5400dn user s guide ...

Page 2: ...and manuals are available from the Oki Europe website http www okieurope com Copyright 2004 All rights reserved Oki and Microline are registered trademarks of Oki Electric Industry Company Ltd Energy Star is a trademark of the United States Environmental Protection Agency Hewlett Packard HP and LaserJet are registered trademarks of Hewlett Packard Company Microsoft MS DOS and Windows are registere...

Page 3: ...eferences in Windows applications 20 PostScript emulation 21 PCL emulation 22 Secure printing feature 23 Sending the document to print 23 Printing secure documents 24 Proof and print feature 26 Sending the document to print 26 Printing the remaining copies 27 Permanent print documents 29 Sending the document to print 29 Printing stored documents 30 Windows 9x Me Differences 32 Printer settings in ...

Page 4: ...46 CMYK ink simulation 47 Windows ICM colour matching 47 Overlays and macros 49 Creating PCL overlays 49 Installing upgrades 53 Adjusting Windows printer drivers 53 Colour Printing 55 Factors that affect the appearance of prints 55 Tips for printing in colour 57 RGB or CMYK 57 PCL Driver and PCLXL Driver 57 PostScript Driver 59 PCL Driver 60 Accessing the colour matching options 60 Setting the col...

Page 5: ...7 Create and download the project 88 Test printing the overlay 89 Defining overlays 89 Printing with PostScript overlays 91 Creating PCL Overlays 92 Creating the overlay image 92 Create and download macros 93 Test printing the macro 94 Defining overlays 94 Printing with PCL overlays 96 Replacing consumable items 97 Consumable order details 98 Toner cartridge replacement 99 Image drum replacement 1...

Page 6: ...CONTENTS 6 PCL driver 124 PostScript driver 125 Clearing paper jams 126 Specifications 134 Index 135 Oki contact details 138 ...

Page 7: ...n text which may help you to use and understand the product CAUTION A caution appears in this manual like this A caution provides additional information which if ignored may result in equipment malfunction or damage WARNING A warning appears in this manual like this A warning provides additional information which if ignored may result in a risk of personal injury ...

Page 8: ...our Digital LED technology for high speed processing of your printed pages PostScript 3 PCL 5C and Epson FX emulations for industry standard operation and wide compatibility with most computer software 10Base T and 100Base TX network connection lets you share this valuable resource among users on your office network Ask Oki a brand new user friendly function that gives a direct link from your prin...

Page 9: ...tterhead stationery alternative paper sizes or other print media Additional memory allows printing of more complex pages including two sided and booklet pages with the optional duplex unit Internal 20GB hard disk drive for storage of overlays macros and downloadable fonts and automatic collation of multiple copies of multipage documents ...

Page 10: ...wn Standard printed copy delivery point Holds up to 250 sheets at 80g m 2 Operator panel Menu driven operator controls and LCD display panel 3 Paper tray Standard blank paper tray Holds up to 300 sheets of 80g m paper 4 Multi purpose feeder Used for feeding heavier paper stocks envelopes and other special media Also for manual feeding of single sheets when required 5 ON OFF switch 1 2 3 4 5 ...

Page 11: ...inter through the rear of the printer and is stacked here face up This is mainly used for heavy print media When used in conjunction with the multi purpose feed tray the paper path through the printer is essentially straight This avoids bending the paper around curves in the paper path and enables feeding of up to 203g m media 5 ON OFF switch 6 AC power socket 7 Parallel data interface 8 USB inter...

Page 12: ...ast item in this menu LANGUAGE 4 Press ENTER to change this setting 5 Use the keys to move in either direction through the list of available languages until the language you want is displayed 6 Press the ENTER key to select this language 7 Press the ON LINE key to exit the menu system and return the printer to standby The LCD display language can be changed to any of these languages English Norweg...

Page 13: ...pes should be free from twist curl or other deformations They should also be of the rectangular flap type with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer Window envelopes are not suitable Transparencies should be of the type designed for use in copiers and laser printers We strongly recommend Oki transparencies Order No 01074101 In particular a...

Page 14: ...e paper path through the printer is almost straight The multi purpose tray can feed paper widths as small as 100mm and lengths up to 1200mm banner printing For paper lengths exceeding 356mm Legal 14in use paper stock between 90g m and 128g m and the face up rear paper stacker Use the multi purpose tray for printing on envelopes and transparencies Up to 50 sheets of transparencies or 10 envelopes c...

Page 15: ... opened and the tray extension pulled out when required for use In this condition paper will exit via this path regardless of driver settings The face up stacker can hold up to 100 sheets of 80g m standard paper and can handle stocks up to 203g m Always use this stacker and the multi purpose feeder for paper stocks heavier than 176g m DUPLEX UNIT This option provides automatic two sided printing o...

Page 16: ... TRAYS 1 Remove the paper tray from the printer 2 Fan the paper to be loaded at the edges 1 and in the middle 2 to ensure that all sheets are properly separated then tap the edges of the stack on a flat surface to make it flush again 3 1 2 3 ...

Page 17: ...er tray Capacity depends on the type of paper stock Do not load damaged paper Do not load paper of different sizes or types at the same time Do not pull the paper tray out during printing except as described below for the 2nd tray Close the paper tray gently 5 If you have two trays and you are printing from the 1st upper tray you can pull out the 2nd lower tray during printing to reload it However...

Page 18: ... paper weight 7 For face up printing make sure the face up rear stacker 3 is open and the paper support 4 is extended Paper is stacked in reverse order and tray capacity is approximately 100 sheets depending on paper weight 8 Always use the face up rear stacker for heavy paper card stock etc CAUTION Do not open or close the rear paper exit while printing as it may result in a paper jam 3 4 ...

Page 19: ...eaded paper load the paper with pre printed side down and top edge away from the printer Optional duplex unit must be installed for this function Envelopes should be loaded face up with top edge to the left and short edge into the printer Do not select duplex printing on envelopes Do not exceed the paper capacity of about 50 sheets or 10 envelopes Maximum stacking depth is 10mm 3 Press the tray la...

Page 20: ...one for PCL emulation and the other for PostScript 3 emulation If you print mainly from general Office applications choose the PCL driver For faster printing of PDF documents choose PostScript If you print mainly from professional DTP and graphics applications choose PostScript PRINTING PREFERENCES IN WINDOWS APPLICATIONS When you choose to print your document from a Windows applicationprogramapri...

Page 21: ...If using the face up rear paper stacker reverse order would normally stack your pages in numerical order 4 You can specify how many pages to print on a sheet Pages will be scaled to fit the number you choose If you choose booklet printing requires duplex unit two pages will automatically be set and pages will be printed with the correct pages opposite one another so that folding the stacked printo...

Page 22: ... should match the type of paper on which you intend to print 4 A variety of document finishing options can be selected such as normal one page per sheet or N up where N can be any number up to 16 for printing scaled down pages at more than one page per sheet Booklet printing prints two pages per sheet on each side of the paper so that when folded they make up a booklet Booklet printing requires th...

Page 23: ...CUMENT TO PRINT 1 From your application s Print dialogue select your printing choices in the normal way and then click the Properties button 2 In the driver window on the Job Options tab and select Secure Print 1 3 In the small pop up window which appears enter a name for this print job 16 characters maximum and a 4 digit PIN using any combination of digits from 0 to 7 do not use 8 or 9 and click ...

Page 24: ...ER to enter this digit Repeat this procedure for each of the four digits 4 Use the buttons to display each of your stored secure documents in turn or to select all documents When the required selection is displayed press ENTER to print the document s 5 If you have only selected a single document to print the display will prompt you for the number of collated copies you wish to print default is 1 c...

Page 25: ...le printers on your network or connected to your computer 3 Select the icon for the printer holding your secure documents 4 From the Printers menu choose HDD Print Jobs 5 In the HDD Print Jobs window choose the View User Jobs option button and enter your PIN in the text box provided After a short pause a list of your print jobs will appear 6 In the list of print jobs select the job you wish to pri...

Page 26: ...he Properties button 2 In the driver window on the Job Options tab and select Proof and Print 2 3 In the small pop up window which appears enter a name for this print job 16 characters maximum and a 4 digit PIN using any combination of digits from 0 to 7 do not use 8 or 9 and click OK 4 Click OK again to close the driver window and again to close your application s Print dialogue The document will...

Page 27: ... 3 Use the buttons to display the first digit of your PIN and then press ENTER to enter this digit Repeat this procedure for each of the four digits 4 Use the buttons to display each of your stored documents in turn When the required selection is displayed press ENTER to print the document s 5 Use the buttons to choose the number of copies you want and press ENTER to begin printing After a short p...

Page 28: ... icon for the printer holding your secure documents 4 From the Printers menu choose HDD Print Jobs 5 In the HDD Print Jobs window choose the View User Jobs option button and enter your PIN in the text box provided After a short pause a list of your print jobs will appear 6 In the list of print jobs select the job you wish to print and click Print Job s If necessary adjust the number of copies you ...

Page 29: ...rinting choices in the normal way and then click the Properties button 2 In the driver window on the Job Options tab and select Store to HDD 1 3 In the small pop up window which appears enter a name for this print job 16 characters maximum and a 4 digit PIN using any combination of digits from 0 to 7 do not use 8 or 9 and click OK 4 Click OK again to close the driver window and again to close your...

Page 30: ...the first digit of your PIN and then press ENTER to enter this digit Repeat this procedure for each of the four digits 4 Use the buttons to display each of your stored secure documents in turn or to select all documents When the required selection is displayed press ENTER to print the document s 5 If you have only selected a single document to print the display will prompt you for the number of co...

Page 31: ... printers on your network or connected to your computer 3 Select the icon for the printer holding your secure documents 4 From the Printers menu choose HDD Print Jobs 5 In the HDD Print Jobs window choose the View User Jobs option button and enter your PIN in the text box provided After a short pause a list of your print jobs will appear 6 In the list of print jobs select the job you wish to print...

Page 32: ...ou print mainly from general Office applications choose the PCL driver For faster printing of PDF documents choose PostScript Also choose PostScript if you print mainly from professional DTP and graphics applications PRINTING PREFERENCES IN WINDOWS APPLICATIONS When you choose to print your document from a Windows application program a print dialogue box appears This dialogue usually specifies the...

Page 33: ...unless you wish to scale the printout to fit another size and should also be the same as the size of paper you will feed into the printer 2 You can specify how many pages to print on a sheet Pages will be scaled to fit the number you choose 3 Page orientation sets portrait tall or landscape wide page orientation Rotated turns the paper through 90 degrees anti clockwise 4 By selecting the More Opti...

Page 34: ... preferred tray 3 A variety of document finishing options can be selected such as normal one page per sheet or N up where N can be any number up to 16 for printing scaled down pages at more than one page per sheet Booklet printing prints two pages per sheet on each side of the paper so that when folded they make up a booklet Booklet printing requires the duplex unit to be installed in your printer...

Page 35: ... PRINT From your application s Print dialogue select your printing choices in the normal way and then click the Properties button PCL Emulation 1 In the driver window on the Job Options tab select Secure Print 1 2 In the small pop up window which appears enter a name for this print job 16 characters maximum and a 4 digit PIN using any combination of digits from 0 to 9 and click OK 3 Click OK again...

Page 36: ...lect a number from 0 9 in the Change Setting for drop down box Repeat for passwords 2 4 3 Click OK again to close the driver window and again to close your application s Print dialogue The document will be sent to the printer s hard disk but will not print until you request it See Chapter Printer Settings in Windows for information on printing secure documents 1 1 2 ...

Page 37: ...nt 1 2 In the small pop up window which appears enter a name for this print job 16 characters maximum and a 4 digit PIN using any combination of digits from 0 to 9 and click OK 3 Click OK again to close the driver window and again to close your application s Print dialogue The document will be sent to the printer s hard disk but only the first copy will print See Chapter Printer Settings in Window...

Page 38: ...ormal way and then click the Properties button PCL Emulation 1 In the driver window on the Job Options tab select Store to HDD 1 2 In the small pop up window which appears enter a name for this print job 16 characters maximum and a 4 digit PIN using any combination of digits from 0 to 9 and click OK 3 Click OK again to close the driver window and again to close your application s Print dialogue NO...

Page 39: ...r drop down box 2 above Repeat for passwords 2 4 3 Click OK again to close the driver window and again to close your application s Print dialogue The document will be sent to the printer s hard disk but will not print See Chapter Printer Settings in Windows for information on printing stored documents NOTE A Password is part of a PIN Password 1 is the first digit of a PIN Password 2 is the second ...

Page 40: ...y vary depending on the application from which you are printing Some applications will override any colour matching settings in the printer driver without warning RGB or CMYK The guidelines for choosing a colour matching method makes distinctions between Red Green Blue RGB and Cyan Magenta Yellow Black CMYK Generally most documents you print will be in RGB format This is the most common and if you...

Page 41: ... the Print Space or Output space MATCHING SPECIFIC COLOURS For instance a Company logo RGB only Oki Colour Matching and the sRGB setting PCL or PS driver PostScript Colour Matching using the Relative Colourimetric option Use the Colour Swatch Utility 1 to print out a chart of RGB swatches and enter your desired RGB values in your application s colour picker PRINTING VIVID COLOURS RGB only Use Oki ...

Page 42: ...driver s colour options are only designed to work with RGB data If you are printing CMYK data we recommend you use the PostScript driver To open colour matching options from the Windows Control Panel 1 Open the Printers window Right click the printer name and choose Properties 2 Select the Colour tab To open colour matching options from within a Windows application 1 Choose File Print from the app...

Page 43: ...r printing photographs when using a professional graphics monitor d Digital Camera Optimised for printing photographs taken with a digital camera This tends to produce prints with lighter and brighter colours For some photographs other settings may be better depending on the subjects and the conditions under which they were taken e sRGB Optimised for matching specific colours such as a company log...

Page 44: ...example of using the Colour Swatch function You wish to print a logo in a particular shade of red The steps you would follow are 1 Print a colour swatch then select the shade of red that best suits your needs 2 Take a note of the RGB value for the particular shade that you liked 3 Using your program s colour picker enter these same RGB values and change the logo to that colour The RGB colour displ...

Page 45: ...ographic images Vivid or Digital Camera settings produce brightest colours sRGB is the best choice for matching specific colours such as printing logos Monitor 6500k Perceptual Optimised for printing photographs when using a monitor with a colour temperature of 6500K Monitor 6500k Vivid Optimised for printing bright colours when using a monitor with a colour temperature of 6500K Good for office gr...

Page 46: ...ects both RGB and CMYK data Rendering Intents When a document is printed a conversion takes place from the document s colour space to the printer colour space The rendering intents are essentially a set of rules that determine how this colour conversion takes place The rendering intents that the printer driver provides are listed below Perceptual Best choice for printing photographs Compresses the...

Page 47: ...LATION Affects CMYK data only This option simulates what the output will look like on a printing press using the ink types SWOP Euroscale or Toyo If using CMYK Ink Simulation it is recommended that you switch off all other Printer Colour Matching Select the No Colour Matching option under the Colour Match option in the printer driver WINDOWS ICM COLOUR MATCHING Affects RGB data only ICM is the col...

Page 48: ...mes of profiles that match your printer model If you do not see any profiles associated with the driver click Add and locate the ICC profiles for your printer Windows ICM uses the information in these profiles to convert colours in your documents to colours that the printer can reproduce The way in which this conversion is performed can be controlled via the ICM Intent control in the printer drive...

Page 49: ...ith any future document When printing files to disk do not select any special features such as two sided printing or multiple copies These are not appropriate to macros they apply only to your final documents Step 1 Creating the overlay image 1 Use your preferred application perhaps a graphics program to create the required image and save it 2 Open your application s Print dialogue 3 Make sure tha...

Page 50: ...o maintain the oval shape turn off deselect the Configure Image Data Palette ID and Palette Control filters 4 Set the Files of Type drop down list to PRN Files prn 5 Navigate to the folder where the overlay PRN files are stored and select one or more of these to include in your overlay set You can have more than one macro file in a project For example one for top pages and another for continuation...

Page 51: ...rojects Save Project and enter a meaningful name e g Letter Stationery so that you can recognise it 9 Choose Projects Send Project Files to Printer to download the project to the printer 10 When the message Command Issued appears confirming that the download is complete click OK to clear the message Test printing the macro 1 Choose Printers Test Macro 2 In the Test Macro window enter its ID number...

Page 52: ...step 2 para 7 and define which page s c of your documents will use this overlay Then click the Add button 1 to add this overlay to the list of defined overlays Repeat for any other related overlays this will create a group of overlays When done click the Close button 2 to close the window Remember that names and IDs of overlay files must be entered exactly as they appeared in the Storage Device Ma...

Page 53: ... users on different computers the driver must be adjusted on each user s machine The illustrations shown here are for Windows XP Other Windows versions may appear slightly different but the principles are the same PCL driver If you have installed a memory upgrade it is not necessary to change the PCL printer driver and you can ignore this section If you have installed a duplex unit or hard disk pr...

Page 54: ... from the Windows Control Panel 2 Right click the printer icon for this printer and choose Properties from the pop up menu 3 On the Device Settings tab select the upgrade you have just installed from the list of Installable Options Select Installed in the Change Settings for box 4 Click OK to close the Properties window and then close the Printers window ...

Page 55: ...t important factors are listed below Differences between the range of colours a monitor or printer can reproduce Neither a printer nor a monitor is capable of reproducing the full range of colours visible to the human eye Each device is restricted to a certain range of colours In addition to this a printer cannot reproduce all of the colours displayed on a monitor and vice versa Both devices use v...

Page 56: ...tor s colour temperature influences how warm or cool the colours look Several of the colour matching options make reference to your monitor s colour temperature Many modern monitors allow the colour temperature to be adjusted using the monitor s control panel There are several settings found on a typical monitor 5000k Warmest yellowish lighting typically used in graphic art environments 6500k Cool...

Page 57: ...our matching settings in the printer driver without warning RGB OR CMYK The guidelines for choosing a colour matching method make a distinction between RGB Red Green Blue and CMYK Cyan Magenta Yellow Black RGB is the most common type of colour data and is common in Microsoft Office documents photographs from scanners digital cameras web pages and most other general documents If you do not know you...

Page 58: ...ay help Adjusting the brightness or intensity of a print If the print is too light dark you can use the Brightness control to adjust it If the colours are too intense not intense enough use the Saturation control Utilities you can use with the PCL or PCLXL driver If you still have problems producing a good colour match there are 2 utilities on your printer driver CD ROM that can help Colour Correc...

Page 59: ...rs from applications such as Microsoft Excel or Microsoft PowerPoint Printing specific colours for example a company logo RGB documents Select Oki Colour Matching and use the sRGB setting CMYK documents Select PostScript Colour Matching and use the Relative Colorimetric setting Printing CMYK Vector Art for example from Illustrator Freehand Corel Draw CMYK documents Select PostScript Colour Matchin...

Page 60: ... driver s colour options are only designed to work with RGB data If you are printing CMYK data we recommend you use the PostScript driver To open colourmatchingoptions from the Windows Control Panel 1 Open the Printers window called Printers and Faxes in Windows XP 2 Right click the printer name and choose Properties 3 Click the Printing Preferences button 1 To open colour matching options from wi...

Page 61: ...aturation b Monitor 6500k Vivid Optimised for printing photographs but with even more saturated colours than the Monitor 6500k Perceptual setting c Monitor 9300k Optimised for printing graphics from applications such as Microsoft Office Colours are printed with emphasis on Lightness d Digital Camera Optimised for printing photographs taken with a digital camera Your results will vary depending on ...

Page 62: ...e colours Note that this is not the full range of colours that the printer can produce Listed on each sample colour are the corresponding RGB Red Green Blue values This can be used to pick specific colours in applications that allow you to choose your own RGB values Simply click the Colour Swatch button 1 and choose from the options available An example of using the colour swatch function You wish...

Page 63: ...rolling the colour output of the printer Some of the colour matching options only work on certain types of data The table below summarises the various options available and what types of data they affect Oki Colour Matching This is Oki s proprietary colour matching system and affects RGB data only Perceptual settings are best for printing photographic images Vivid or Digital Camera settings produc...

Page 64: ...h a digital camera Your results will vary depending on the subject and the conditions under which the photograph was taken sRGB The printer will try to reproduce the sRGB colour space This may be useful if colour matching from an sRGB input device such as a scanner or digital camera POSTSCRIPT COLOUR MATCHING This uses PostScript Colour Rendering Dictionaries built into the printer and affects bot...

Page 65: ...rs common to both devices exactly and clips the out of gamut colours to their nearest printed equivalent Tries to print white as it appears on screen The white of a monitor is often very different from paper white so this may result in colour casts especially in the lighter areas of an image Relative Colourimetric Good for proofing CMYK colour images on a desktop printer Much like Absolute Colouri...

Page 66: ...you should see the names of profiles that match your printer model If you do not see any profiles associated with the driver click Add and locate the ICC profiles for your printer Windows ICM uses the information in these profiles to convert colours in your documents to colours that the printer can reproduce The way in which this conversion is performed can be controlled via the ICM Intent control...

Page 67: ...is provided on your printer driver CD ROM You must install it separately since it is not installed along with the printer driver The Colour Correct utility has the following features Microsoft Office palette colours can be individually adjusted This is useful if you want to change how a specific colour is printed Colours can be adjusted by changing Hue Saturation and Gamma This is useful if you wi...

Page 68: ...enu system press the keys on the operator panel to move up and down through the list of menus until the menu you wish to view is displayed Then proceed as follows 1 Press ENTER to enter the menu 2 Use the keys to move up and down through the items in the menu When the item you want to change is displayed press ENTER to edit that item An asterisk appears next to the setting currently in effect 3 Us...

Page 69: ...E Prints complete menu listing with current settings shown PRINT FILE LIST EXECUTE Prints a list of overlays macros fonts and other files stored on the printer s hard disk drive if installed PRINT PCL FONT EXECUTE Prints complete list of all internal PCL fonts plus those stored in ROM slot 0 flash memory and in hard disk if installed PRINT PSE FONT EXECUTE Prints complete list of all internal Post...

Page 70: ... document to be printed from 1 to 999 DUPLEX ON OFF Turns the duplex 2 sided printing function on or off if this feature is installed PAPER FEED TRAY1 TRAY2 MP TRAY Selects the default tray for paper feed Tray 1 upper Tray 2 lower if installed or MP Tray multi purpose tray AUTO TRAY SWITCH ON OFF If two trays contain identical paper the printer can switch to an alternative source when the current ...

Page 71: ... page is detected To achieve this speed the printer requires an additional 10 20 seconds to warm up and 30 60 seconds to cool down when switching to 16ppm for colour pages This setting is therefore most appropriate when the majority of print jobs are entirely black and white The printer runs at 16ppm for all print jobs This setting is most appropriate when the majority of print jobs are in colour ...

Page 72: ... portrait is 65 and for Letter is 60 EDIT SIZE CASSETTE SIZE LETTER EXECUTIVE LEGAL14 LEGAL13 5 LEGAL13 A4 A5 A6 B5 CUSTOM COM 9 ENVELOPE COM 10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE Sets the size of the printable page area to match the size of paper in use This is not the same as the physical paper size which is always slightly larger For dimensions of physical page sizes see Paper Recomme...

Page 73: ...d fusing temperature to better accommodate the media to be fed For example letterhead may benefit from a slightly lower fusing temperature to ensure that its ink does not offset TRAY1 MEDIAWEIGHT LIGHT 64 74g m MEDIUM 75 90g m HEAVY 91 105g m Adjusts the printer for the weight of paper stock loaded in thus tray TRAY2 PAPERSIZE A4 A5 B5 LEGAL14 LEGAL13 5 LEGAL13 LETTER EXECUTIVE CUSTOM Selects the ...

Page 74: ... to better accommodate the selected type of media MPT MEDIAWEIGHT MEDIUM 75 90g m HEAVY 91 120g m ULTRA HEAVY 121 203g m Selects the media weight to be fed from the multi purpose tray UNIT OF MEASURE MILLIMETRE ETRE ETRE ETRE INCH Selects the unit of measure for the next two items X DIMENSION 100 210 216 MILLIMETRE Selects the width of paper defined by the CUSTOM settings referred to in the forego...

Page 75: ...m count interval occurs during a print job it will occur at the end of that job and will take up to 55 seconds If set to manual this adjustment will only be performed when initiated by the next menu item AUTO DENSITY EXECUTE Selecting this will perform the auto density set up immediately COLOUR TUNING PRINT PATTERN Selecting this item prints the colour tuning pattern to help you adjust the colour ...

Page 76: ... image C REG FINE ADJUST M REG FINE ADJUST Y REG FINE ADJUST 3 0 3 3 0 3 3 0 3 Performs fine adjustment of image timing in relation to the black image component INK SIMULATION OFF SWOP EUROSCALE JAPAN Selects from a range of industry standard colour swatches UCR LOW MEDIUM HIGH CMY 100 DENSITY DISABLE ENABLE When enabled black areas are produced using 100 C M and Y instead of black This results in...

Page 77: ...ected each time a print job is received USB PS PROTOCOL RAW ASCII Selects PostScript data format for USB port NET PS PROTOCOL RAW ASCII Selects PostScript data format for network port CLEARABLE WARNING ON JOB When ON non critical warnings such as requests for a different paper size can be cleared by pressing the ON LINE button When set to JOB they are cleared when the print job resumes AUTO CONTIN...

Page 78: ...due to a paper jam once the jam has been cleared ERROR REPORT ON OFF If ON the printer will print error details when a PostScript Emulation error occurs LANGUAGE English German French Italian Spanish Swedish Norwegian Danish Dutch Turkish Portuguese Polish Russian Greek Sets the language used for the display window and printed reports SYSTEM CONFIGURATION MENU Items Settings Explanation ...

Page 79: ...l fonts are installed in the expansion ROM slot or additional fonts have been downloaded to RAM as permanent fonts FONT No I000 C001 S001 Sets the current default font number from the currently selected source which could be internal I ROM slot C or downloaded S FONT PITCH 0 44 10 00 99 99 Sets the character width of the default font in characters per inch CPI This is only available when the selec...

Page 80: ...L2 Win 3 1 L5 Wingdings Dingbats MS Symbol OCR A OCR B HP ZIP USPSFIM USPSSTP ISO Swedish1 ISO Swedish2 ISO Swedish3 ISO 2 IRV ISO 4 UK ISO 6 ASC ISO 10 S F ISO 11 Swe ISO 14 JASC ISO 15 Ita ISO 16 Por ISO 17 Spa ISO 21 Ger ISO 25 Fre ISO 57 Chi ISO 60 Nor ISO 61 Nor ISO 69 Fre ISO 84 Por ISO 85 Spa Kamenicky Legal PCL symbol set If the font source and number are changed to one which does not supp...

Page 81: ...he value when Auto CR LF Mode is set to OFF with the 10CPI character WHITE PAGE SKIP OFF ON Selects whether blank pages are printed or not CR FUNCTION CR CR LF Selects whether a received carriage return character 0Dh also causes a line feed LF FUNCTION LF LF CR Selects whether a received line feed character 0Ah also causes a carriage return PRINT MARGIN NORMAL 1 5 INCH 1 6 INCH Sets the non printa...

Page 82: ...NARROW MEDIUM WIDE Sets width of ACK signal in compatible receiving to 0 5µS 1 0µS or 3 0µS ACK BUSY TIMING ACK IN BUSY ACK WHILE BUSY Sets the order in which the BUSY signal is output For ACK IN BUSY BUSY goes low at end of ACK pulse For ACK WHILE BUSY BUSY goes low at centre of ACK pulse I PRIME 3 MICRO SEC 50 MICRO SEC DISABLE Sets time to enable disable the I PRIME signal Can be enabled with 3...

Page 83: ... change press ENTER and use keys to increment 1st octet then press ENTER again to move on to next octet When 4th octet has been set press ENTER again to register new address SUBNET MASK xxx xxx xxx xxx Current assigned subnet mask To change proceed as above GATEWAY ADDRESS xxx xxx xxx xxx Current assigned gateway address To change proceed as above INITIALIZE NIC EXECUTE Initialises the network har...

Page 84: ...s automatic power save mode Delay before entering this mode is set in the system configuration menu PAPER BLACK SETTING 2 0 2 Used for small adjustment when you experience faded print or light specks streaking in monochrome printing on white paper Select a higher value to reduce fading or a lower value to reduce specks or streaking in high density print areas PAPER COLOUR SETTING 2 0 2 As above bu...

Page 85: ...y the printer TRAYn PAGE COUNT The total number of pages fed from tray n MPT PAGE COUNT The total number of pages fed from the multi purpose tray COLOUR PAGE COUNT The total number of pages printed in colour MONO PAGE COUNT The total number of pages printed in monochrome K DRUM LIFE REMAINING C DRUM LIFE REMAINING M DRUM LIFE REMAINING Y DRUM LIFE REMAINING Percentage of life remaining in these co...

Page 86: ...all your special stationery and store it in the printer for use whenever you need it If you have chosen to install the PCL driver macros perform a similar function You can create several overlays or macros and combine them in any way you like to produce a variety of forms and other special stationery Each image can be printed on just the first page of a document on all pages on alternate pages or ...

Page 87: ...tinuation page images for business letters 3 Use downloaded files to define your overlays ready for use when printing your documents When printing overlay files to disk do not select any special features such as two sided printing or multiple copies These are not appropriate to overlays they apply only to your final documents CREATING THE OVERLAY IMAGE 1 Use your preferred application perhaps a gr...

Page 88: ...RN Files prn 5 Navigate to the folder where the PRN files are stored and select one or more of these to include in your overlay set You can have more than one printer PRN file in a project For example one for top pages and another for continuation pages Use standard Windows techniques Shift or Ctrl keys to select multiple files simultaneously if you need to 6 Click Open to add these files to the c...

Page 89: ...load is complete click OK to clear the message TEST PRINTING THE OVERLAY 1 Click on the printer icon for the relevant printer and choose Printers Test Form 2 In the Test PostScript Form window to test each overlay select it and click OK There will be a short pause while the printer processes the form and then it will print 3 When each overlay has been tested click Exit 4 Click the standard Windows...

Page 90: ... can find them using Storage Device Manager to view the project file or the printer s Information Menu to print a file list and identify them from there 6 Click Add 5 to add this overlay into the defined overlays list 7 Click OK to close the Define Overlay window The new overlay now appears in the Defined Overlays list in the printer properties window 8 Repeat the above procedure if you wish to de...

Page 91: ...ue and choose any options you will require ensuring that the target printer is your PostScript printer driver in which the overlays have been defined 3 Click the Properties button to open the Printing Preferences window 4 On the Overlays tab choose Use Overlay from the drop down list 1 5 Click on the first overlay 2 you wish to use In this example it is the Cover Page overlay Then click the Add bu...

Page 92: ...ady for use with any future document When printing files to disk do not select any special features such as two sided printing or multiple copies These are not appropriate to macros they apply only to your final documents CREATING THE OVERLAY IMAGE 1 Use your preferred application perhaps a graphics program to create the required image and save it 2 Open your application s Print dialogue 3 Make su...

Page 93: ...hese to include in your overlay set You can have more than one macro file in a project For example one for top pages and another for continuation pages Use standard Windows techniques Shift or Ctrl keys to select multiple files simultaneously if you need to 6 Click Open to add these files to the current project You can also drag and drop files from Windows Explorer directly into the project window...

Page 94: ...t Macro 2 In the Test Macro window enter its ID number and click OK After a short pause the printer will print the macro 3 When each macro has been tested click Exit 4 Click the standard Windows Close X button or choose Projects Exit to close Storage Device Manager DEFINING OVERLAYS This is the final step before the new overlays are ready for use 1 Open the Printers called Printers and Faxes in Wi...

Page 95: ...ember that names and IDs of overlay files must be entered exactly as they appeared in the Storage Device Manager project window Remember also that names are case sensitive If you forgot to note the overlay name or ID when you created them you can find them using Storage Device Manager to view the project file or the printer s Information Menu to print a file list and identify them from there The n...

Page 96: ... in which the overlays have been defined 3 Click the Properties button to open the Printing Preferences window 4 On the Overlay tab check the Use active overlays checkbox 1 5 In the Defined Overlays list click on the first overlay 2 you wish to use and click the Add button 3 to add it to the Active Overlays list If you want a reminder of how this overlay looks click the Test Print button 6 If you ...

Page 97: ...ity or 2 500 pages high capacity conversely at 2 5 there is sufficient toner for 6 000 pages standard capacity or 10 000 pages high capacity in the cartridge The printer is shipped with sufficient toner for 3 000 A4 pages in the print cartridges of which 1 500 A4 pages of toner are used to charge the image drum Image drum 17 000 pages calculated on typical office usage where 20 of printing is 1 pa...

Page 98: ...acity cyan 5 000 A4 5 42127407 Toner high capacity magenta 5 000 A4 5 42127406 Toner high capacity yellow 5 000 A4 5 42127405 Toner rainbow pack 1 ea CMYK 5 000 A4 5 42403002 Toner standard capacity black 3 000 A4 5 42804508 Toner standard capacity cyan 3 000 A4 5 42804507 Toner standard capacity magenta 3 000 A4 5 42804506 Toner standard capacity yellow 3 000 A4 5 42804505 Image drum black 17 000...

Page 99: ...the new one came in Follow any regulations recommendations etc which may be in force concerning waste recycling If you do spill any toner powder lightly brush it off If this is not enough use a cool damp cloth to remove any residue Do not use hot water and never use solvents of any kind They will make stains permanent Switch off the printer and allow the fuser to cool for about 10 minutes before o...

Page 100: ...en the printer s top cover fully 2 Note the positions of the four cartridges WARNING If the printer has been powered on the fuser may be hot This area is clearly labelled Do not touch 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge 1 2 3 4 ...

Page 101: ...ons pull the coloured toner release lever on the cartridge to be replaced towards the front of the printer in the direction of the arrow but stop at the central upright position 1 b If you are replacing any other toner cartridge lever has 2 positions pull the coloured toner release lever 1 on the cartridge to be replaced fully towards the front of the printer 1 1 ...

Page 102: ... the green drum surface 6 Remove the new cartridge from its box but leave its wrapping material in place for the moment CAUTION The green image drum surface at the base of the cartridge is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes If the drum unit needs to be out of the printer for longer than this please wrap the cartridge ...

Page 103: ...ng material and peel off the adhesive tape from the underside of the cartridge 9 Holding the cartridge by its top centre with the coloured lever to the right lower it into the printer over the image drum unit from which the old cartridge was removed 10 Insert the left end of the cartridge into the top of the image drum unit first pushing it against the spring on the drum unit ...

Page 104: ...ng gently down on the cartridge to ensure that it is firmly seated push the coloured lever 1 towards the rear of the printer This will lock the cartridge into place and release toner into the image drum unit 12 Finally close the top cover and press down firmly at both sides so that the cover latches closed 2 1 1 ...

Page 105: ...nutes before opening the cover The printer contains four image drums cyan magenta yellow and black 1 Press the cover release and open the printer s top cover fully CAUTION Static sensitive devices handle with care WARNING If the printer has been powered on the fuser will be hot This area is clearly labelled Do not touch ...

Page 106: ...Note the positions of the four cartridges 3 Holding it by its top centre lift the image drum complete with its toner cartridge up and out of the printer 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge 1 2 3 4 ...

Page 107: ...rtridge to the right to release the left hand end as shown and withdraw the toner cartridge out of the image drum cartridge Place the cartridge on a piece of paper to avoid marking your furniture CAUTION The green image drum surface at the base of the cartridge is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes If the drum unit ne...

Page 108: ...dge inside the packaging material for disposal 8 Place the toner cartridge onto the new image drum cartridge as shown Push the left end in first and then lower the right end in It is not necessary to fit a new toner cartridge at this time unless the remaining toner level is very low 9 Push the coloured release lever 1 away from you to lock the toner cartridge onto the new image drum unit and relea...

Page 109: ...end into their slots in the sides of the printer cavity 11 Finally close the top cover and press down firmly at both sides so that the cover latches closed NOTE If you need to return or transport your printer for any reason please make sure you remove the image drum unit beforehand and place in the bag provided This is to avoid toner spillage ...

Page 110: ...fuser to cool for about 10 minutes before opening the cover 1 Press the cover release and open the printer s top cover fully 2 Note the positions of the four cartridges It is essential that they go back in the same order WARNING If the printer has been powered on the fuser will be hot This area is clearly labelled Do not touch 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartrid...

Page 111: ...er chassis 6 Pull the lifting bar 6 upwards so that belt tilts up towards the front and withdraw the belt unit from the printer CAUTION The green image drum surface at the base of each cartridge is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes If the drum unit needs to be out of the printer for longer than this please wrap the c...

Page 112: ... unit and lower the belt unit flat inside the printer 8 Turn the two fasteners 5 90 to the right until they lock This will secure the belt unit in place 9 Replace the four image drums complete with their toner cartridges into the printer in the same sequence as they came out cyan nearest the rear magenta yellow and black nearest the front 10 Finally close the top cover and press down firmly at bot...

Page 113: ...1 Press the cover release and open the printer s top cover fully WARNING If the printer has recently been powered on some fuser components will be very hot Handle the fuser with extreme care holding it only by its handle which will only be mildly warm to the touch A warning label clearly indicates the area If in doubt switch the printer off and wait at least 10 minutes for the fuser to cool before...

Page 114: ...ts handle 1 lift the fuser straight up and out of the printer If the fuser is still warm place it on a flat surface which will not be damaged by heat 5 Remove the new fuser from its packaging and remove the transit material 6 Holding the new fuser by its handle make sure that it is the correct way round The retaining levers 2 should be fully upright and the two locating lugs 3 should be towards yo...

Page 115: ...nto their slots in the metal partition which separates the fuser area from the image drums 8 Push the two retaining levers 2 towards the rear of the printer to lock the fuser in place 9 Finally close the top cover and press down firmly at both sides so that the cover latches closed 2 C M Y K ...

Page 116: ...paper and makes large documents even easier to handle The duplex unit slides straight into the rear of the printer and requires no tools to install 1 Unpack the new unit and remove any transit material from it 2 Switch the printer off It is not necessary to disconnect the AC power cable 3 Ensure that the unit is the right way up as shown and push it into the slot behind the rear panel The panel wi...

Page 117: ...ress ENTER again to print the menu map d When the menu map is printed press ON LINE to exit the menu system 6 Examine the first page of the menu map Near the top of the page between the two horizontal lines you will see the current printer configuration This list should indicate that the duplex unit is now installed All that remains is to adjust the Windows printer driver to make full use of the n...

Page 118: ...e printer off and disconnect the AC power cable 2 Press the cover release and open the printer s top cover fully 3 Lift the front cover latch and pull open the front cover 4 Remove the screw securing the right hand side cover 5 Lift the edge of the side cover slightly at the two points shown and pull the cover away from the printer at the top Lift the cover slightly to detach it from the printer P...

Page 119: ...M expansion slot 1 in the printer 9 If the RAM expansion slot already contains a memory upgrade board that board will have to be removed before you can install the new one To remove it proceed as follows otherwise skip to step 10 a Identify the locking clips 2 at each end of the RAM expansion slot 1 b Push the clips outward and back into the printer The board will pop out slightly c Grip the board...

Page 120: ...wn firmly at each side to latch it closed 15 Reconnect the AC power cable and switch the printer on 16 When the printer is ready print a menu map as follows a Press the button to access the Information Menu b Press ENTER once for the menu map c Press ENTER again to print the menu map d When the menu map is printed press ON LINE to exit the menu system 17 Examine the first page of the menu map Near...

Page 121: ...nter off and disconnect the AC power cable 2 Press the cover release and open the printer s top cover fully 3 Lift the front cover latch and pull open the front cover 4 Remove the screw securing the right hand side cover 5 Lift the edge of the side cover slightly at the two points shown and pull the cover away from the printer at the top Lift the cover slightly to detach it from the printer Place ...

Page 122: ... Locate the six legs of the disk unit into the mounting holes on the printer 10 Push the handle flat against the disk unit which will lever the unit slightly towards the rear of the printer locking it into place 11 Locate the three retaining clips at the bottom of the side cover into their rectangular holes near the bottom of the printer 12 Close the top of the side cover up to the printer and ref...

Page 123: ...is printed press ON LINE to exit the menu system 16 Examine the first page of the menu map Near the top of the page between the two horizontal lines you will see the current printer configuration This should now indicate that the hard disk unit is installed All that remains is to configure the Windows printer driver so that it knows the hard disk unit has been fitted and the additional features ca...

Page 124: ...ppear slightly different but the principles are the same PCL DRIVER If you have installed a memory upgrade it is not necessary to change the PCL printer driver and you can ignore this section If you have installed a duplex unit or hard disk proceed as follows 1 Open the Printers window called Printers and Faxes in Windows XP via the Start Menu or from the Windows Control Panel 2 Right click the pr...

Page 125: ... XP via the Start Menu or from the Windows Control Panel 2 Right click the printer icon for this printer and choose Properties from the pop up menu 3 On the Device Settings tab locate the list of installable options Change those settings to indicate the new features you have just installed 4 Click OK to close the properties window and then close the Printers window ...

Page 126: ...stops and the LCD window on the operator panel informs you of the event If printing multiple pages or copies do not assume that having cleared an obvious sheet that others will not also be stopped somewhere along the path These must also be removed in order to clear the jam fully and restore normal operation 1 If a sheet is well advanced out of the top of the printer simply grip it and pull gently...

Page 127: ...be necessary to remove the four image drums to gain access to the paper path 4 Holding it by its top centre lift the image drum complete with its toner cartridge up and out of the printer 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge 1 2 3 4 1 2 3 4 ...

Page 128: ... any part of the belt unit To remove a sheet with its leading edge at the front of the belt 1 carefully lift the sheet from the belt and pull it forwards into the internal drum cavity and withdraw the sheet CAUTION The green image drum surface at the base of the cartridge is very delicate and light sensitive Do not touch it and do not expose it to normal room light for more than 5 minutes CAUTION ...

Page 129: ...f the sheet from the belt push the fuser pressure release lever 4 towards the front and down to release the fuser s grip on the sheet and withdraw the sheet through the drum cavity area Then allow the pressure release lever to rise again NOTE If the sheet is well advanced into the fuser only a short length is still visible do not attempt to pull it back Follow the next step to remove it from the r...

Page 130: ...to the drum cavity making sure to locate them in the correct order Holding the complete assembly by its top centre lower it into place in the printer locating the pegs at each end into their slots in the sides of the printer cavity 1 Cyan cartridge 2 Magenta cartridge 3 Yellow cartridge 4 Black cartridge 1 2 3 4 1 2 3 4 ...

Page 131: ... 10 Open the rear exit tray 5 and check for a sheet of paper in the rear path area 6 Pull out any sheets found in this area If the sheet is low down in this area and difficult to remove it is probably still gripped by the fuser In this case raise the top cover reach around and press down on the fuser pressure release lever 4 11 If not using the rear exit tray close it once paper has been removed f...

Page 132: ... If your printer has a duplex unit installed press the cover release at the centre of the unit open the cover and remove any sheets in this area then close the cover 13 Lift the front cover release and pull open the front cover ...

Page 133: ... stacked properly is undamaged and that the paper guides are properly positioned against the edges of the paper stack When satisfied replace the tray 16 Finally close the top cover and press down firmly at both sides so that the cover latches closed When the jam has been cleared if Jam Recovery is set to ON in the System Configuration Menu the printer will attempt to reprint any pages lost due to ...

Page 134: ...s in main tray 530 sheets in optional 2nd tray 100 sheets in multi purpose tray or 50 transparencies or 10 envelopes Paper weight 64 120g m in main tray 64 176g m in 2nd tray 64 203g m in multi purpose tray Paper output 250 sheets in face down top stacker 80g m 100 sheets in face up rear stacker 80g m Printer life 420 000 pages or 5 years Duty cycle 50 000 pages per month max 4 000 pages per month...

Page 135: ...1 Windows ICM 66 D Duplex how to install 116 paper size and weight limits 15 selecting in Windows 21 22 33 34 E Envelopes loading 19 F Fonts printing a list 69 Fuser how to replace 113 life expectancy 97 life remaining 85 H Hard disk drive how to install 121 I Image drum how to replace 105 life expectancy 97 Image drums current usage state 85 L Labels recommended types 13 Language display and repo...

Page 136: ...overlays 91 P Page orientation portrait or landscape 21 33 Paper jam clearing 126 loading cassette trays 16 loading letterhead 17 recommended types 13 supported sheet sizes 14 weight selection in Windows 22 weights and sizes 73 Parallel port enabling or disabling 82 Poster printing 22 34 Power saving delay time 77 enabling or disabling 84 Print order face down stacker 18 face up stacker 18 face up...

Page 137: ...INDEX 137 Transparencies recommended types 13 U Upgrades duplex unit 116 memory 118 USB enabling or disabling 82 ...

Page 138: ...o ku Tokyo 108 8551 Japan Tel 81 3 5445 6158 Fax 81 3 5445 6189 http www okidata co jp Oki Data Singapore Pte Ltd 78 Shenton Way 09 01 Singapore 079120 Tel 65 221 3722 Fax 65 421 1688 http www okidata com sg Oki Systems Thailand Ltd 956 Udomvidhya Building 6th Floor Rama IV Rd Bangkok 10500 Thailand Tel 662 636 2535 Fax 662 636 2536 http www okisysthai com Oki Hong Kong Limited Suite 1909 Tower3 C...

Page 139: ...central house balfour road hounslow tw3 1hy united kingdom tel 44 0 20 8219 2190 Fax 44 0 20 8219 2199 C5400n C5400dn 07048901 Iss 01 ...

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