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Oce VarioLink 5022, Quick Manual


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VarioLink 5022/VarioLink 4222/VarioLink 3622

4-9

Useful fax operations

4

Useful fax ope

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tio

n

s

Chap

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r 4

4.3

Transmitting to multiple recipients at the same time

A document can be sent to multiple recipients with a single operation. This is called a "broadcast 
transmission".

Broadcast transmission

Recipients can be specified for broadcast transmissions by typing in the destination using the keypad or by 
selecting a registered destination.
In addition, recipients can be specified using a combination of the two methods.

Entering a destination with the keypad

Summary of Contents for VarioLink 5022

Page 1: ...Critical Link Oc Copy Print Fax Scan Box Operations Quick Guide VarioLink 5022 VarioLink 4222 VarioLink 3622...

Page 2: ...bstituting other sup plies may result in inferior image quality and machine malfunction To order supplies call the Oc Supply Line 1 800 462 6797 US 1 866 462 4478 CAN 01277 846 146 UK Should your syst...

Page 3: ...me intensive method for you Your service representa tive can configure your system to automatically e mail monthly meter counts to Oc 2 Use the Oc E Z Reading web site to enter your monthly readings W...

Page 4: ...fer to the User s Guides on the User s Guide CD In order to operate the machine safely and properly be sure to read the safety information on page x 5 of this manual before use In addition this manual...

Page 5: ...he ENERGY STAR Guidelines for energy efficiency What is an ENERGY STAR Product An ENERGY STAR product has a special feature that allows it to automatically switch to a low power mode after a period of...

Page 6: ...2 24 2 11 Easily recalling frequently used functions 2 26 2 12 Checking the copies 2 31 2 13 Checking the number of prints 2 34 2 14 Reducing electricity usage 2 36 3 Useful printing operations 3 1 S...

Page 7: ...recipients 5 20 5 8 Sending documents by e mail 5 22 5 9 Checking transmissions performed until now 5 24 6 Useful box operations 6 1 Changing the name of a saved document 6 2 6 2 Scanning double sided...

Page 8: ...the warning labels or in the manuals to categorize the level of safety warnings Meaning of symbols WARNING Ignoring this warning could cause serious injury or even death CAUTION Ignoring this caution...

Page 9: ...ur authorized service representative Power source WARNING Use only the specified power source voltage Failure to do that could result in a fire or electrical shock Connect power plug directly into wal...

Page 10: ...oduct Spilled water or metallic objects dropped inside the product could result in a fire electrical shock or breakdown Should a piece of metal water or any other similar foreign matter get inside the...

Page 11: ...subject to high temperature which may cause burns When checking the inside of the unit for malfunctions such as a paper misfeed do not touch the locations around the fusing unit etc which are indicat...

Page 12: ...er without first contacting the manufacturer will be subject to penalty under FCC regulations This device must be used with a shielded network cable The use of non shielded cables is likely to result...

Page 13: ...United States This is a semiconductor laser The maximum power of the laser diode is 30 mW and the wavelength is 775 800 nm For European users This is a semiconductor laser The maximum power of the la...

Page 14: ...jeessa mainitulla tavalla saattaa altistaa k ytt j n turvallisuusluokan 1 ylitt v lle n kym tt m lle la sers teilylle VARNING Om apparaten anv nds p annat s tt n i denna bruksanvisning specificerats k...

Page 15: ...i ces dont l a ration est insuffisante et lorsque une utilisation prolong e de l appareil est effectu e Pour avoir la certitude de travailler dans un environnment r unissant des conditions de confort...

Page 16: ...d electronic equipments Recycling of this product will help to conserve natural resources and prevent potential negative consequences for the environment and human health caused by inappropriate waste...

Page 17: ...ions such as removing paper misfeeds are performed Finisher A0HN0Y1 Beside the right hinge of the ADF DO NOT INSERT your finger into the two ADF hinge portions otherwise you may be injured The fixing...

Page 18: ...very hot To avoid getting burned DO NOT TOUCH To avoid injury DO NOT put your hand on the top of the printed sheets Be sure to hold both sides of the printed sheets when removing them and DO NOT leav...

Page 19: ...his machine for the ventilation duct 64 5 1637 45 3 1150 46 7 1185 3 19 2 487 3 9 100 25 8 654 7 13 330 6 3 9 100 21 7 550 6 95 176 4 7 8 200 61 5 1561 4 25 635 Unit Inch mm Main Body A0RD0Y1 25 8 654...

Page 20: ...0Y1 A0HN0Y1 A0PGW21 A0R90Y1 418 Unit Inch mm Main Body A0RC0Y1 A0HN0Y1 4510761 A0R90Y1 3 9 100 21 7 550 6 9 176 4 25 635 64 5 1637 24 3 618 27 685 23 2 590 56 1 1425 49 1245 16 5 418 15 6 397 78 5 199...

Page 21: ...tions as possible Operating environment The environmental requirements for correct operation of the machine are as follows Temperature 10 C 50 F to 30 C 86 F with fluctuations of no more than 10 C 18...

Page 22: ...of indebtedness Stock certificates Legal Originals Food stamps Postage stamps canceled or uncanceled Checks or drafts drawn by government agencies Internal revenue stamps canceled or uncanceled Passpo...

Page 23: ...Guide for details on paper and originals copy procedures using convenient Application functions replacing consumables and troubleshooting operations such as clearing paper misfeeds User s Guide Enlar...

Page 24: ...descriptions on setting methods for each function utilizing network connection mainly using the Web Connection Refer to this User s Guide for details on using network functions Trademarks Copyrights...

Page 25: ...office environment In addition to the copy fax scanning and printing functions essential to any business this machine provides network and box functions to support efficient document management These...

Page 26: ...the public user box is available for any number of users Fax operations Not only originals scanned with this machine but also documents saved in user boxes and computer data can be faxed A single fax...

Page 27: ...xiliary power key Press to turn on off machine operations When turned off the machine enters a state where it conserves energy 4 Memory Mode key Press to register store the desired copy fax scan setti...

Page 28: ...of operations 15 Enlarge Display key Press to enter Enlarge Display mode 16 Accessibility key Press to display the screen for specifying settings for user accessibility functions 17 Power Save key Pre...

Page 29: ...ary power key Main power switch This switch turns on off all functions of the machine Normally the main power switch is turned on Power auxiliary power key Press to turn on off machine operations When...

Page 30: ...y not operate correctly if it is turned on a short time after being turned off Do not turn off the machine while it is printing otherwise a paper misfeed may occur Do not turn off the machine while it...

Page 31: ...escribed below to load paper into the various paper trays Loading paper into tray 1 2 3 4 Follow the procedure described below to load paper into tray 1 2 and tray 3 4 Paper Feed Cabinet A0RC0Y1 1 Sli...

Page 32: ...Do not load so many pages that the top of the stack is higher than the mark Up to 500 sheets of plain paper can be loaded 2 Note For details refer to chapter 1 Before making copies of the User s Guid...

Page 33: ...o pull out the tray 3 Load the paper so that the surface to be printed on faces upward Do not load so many pages that the top of the stack is higher than the mark Up to 2 500 sheets of plain paper can...

Page 34: ...he procedure described below to load paper into the LCT Large Capacity Unit A0R90Y1 Load the paper into the tray Open the LCT top door and then raise the paper take up roller Aligning it to the left s...

Page 35: ...sh to print onto paper of a size that is not loaded into a paper tray or when you wish to print onto thick paper OHP transparencies envelopes label sheets or other special paper Follow the procedure d...

Page 36: ...er 16 lb to 28 lb Up to 150 sheets Thin paper 13 1 16 lb to 15 3 16 lb Up to 20 sheets Thick paper 28 1 16 lb to 55 7 8 lb Up to 20 sheets Colored paper 16 lb to 28 lb Up to 150 sheets Letterhead 16 l...

Page 37: ...feeds have occurred at multiple locations multiple numbers appear or flash The flashing number indicates the location where the paper misfeed should be cleared first Touching the Illustration key on t...

Page 38: ...ate operation For details on misfeeds 8 and 10 finisher refer to page x 39 of this manual and perform the appropriate operation For details on 13 mailbin saddle stitcher refer to page x 40 of this man...

Page 39: ...enerated around the drum unit inside the right side door of the machine In order to reduce the risk of electric shock do not touch any part in this unit when clearing paper misfeeds 7 CAUTION The area...

Page 40: ...or hands If your hands become soiled with toner immediately wash them with soap and water If toner gets in your eyes immediately flush them with water and then seek professional medical attention Cle...

Page 41: ...x 38 VarioLink 5022 VarioLink 4222 VarioLink 3622...

Page 42: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 x 39 Clearing paper misfeeds Finisher A0HN0Y1 The following procedure describes how to clear paper misfeeds that have occurred in Finisher A0HN0Y1...

Page 43: ...2 VarioLink 3622 Clearing paper misfeeds mailbin saddle stitcher The following procedure describes how to clear paper misfeeds that have occurred in the mailbin or saddle stitcher installed in Finishe...

Page 44: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 x 41 When using the saddle stitcher...

Page 45: ...x 42 VarioLink 5022 VarioLink 4222 VarioLink 3622 Clearing paper misfeeds Finisher A0PH0Y1 The following procedure describes how to clear paper misfeeds that have occurred in Finisher A0PH0Y1...

Page 46: ...ow the procedure corresponding to each message 2 Note For details refer to chapter 8 Replacing toner cartridges and staple cartridges and emptying punch scrap box of the User s Guide Copy Operations W...

Page 47: ...For details on the replacement procedure for the finisher refer to page x 46 of this manual For details on the replacement procedure for the saddle stitcher refer to page x 47 of this manual When the...

Page 48: ...s how to replace a toner cartridge 2 Note Use the same number toner cartridge as described in the label applied on the toner cartridge cover Otherwise machine trouble may be caused 7 WARNING Handling...

Page 49: ...nds If your hands become soiled with toner immediately wash them with soap and water If toner gets in your eyes immediately flush them with water and then seek professional medical attention Replacing...

Page 50: ...5022 VarioLink 4222 VarioLink 3622 x 47 Replacing the staple cartridge saddle stitcher installed in Finisher A0HN0Y1 The following procedure describes how to replace the staple cartridge for the saddl...

Page 51: ...x 48 VarioLink 5022 VarioLink 4222 VarioLink 3622 Replacing the staple cartridge Finisher A0PH0Y1 The following procedure describes how to replace the staple cartridge for the finisher...

Page 52: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 x 49 Emptying the punch scrap box Finisher A0HN0Y1 The following procedure describes how to empty the punch scrap box FN3 1...

Page 53: ...x 50 VarioLink 5022 VarioLink 4222 VarioLink 3622 Emptying the punch scrap box Finisher A0PH0Y1 The following procedure describes how to empty the punch scrap box FN7...

Page 54: ...ne to be used as a fax machine 5 Large Capacity Unit A0R90Y1 Can be loaded with up to 2 000 sheets of paper 20 lb 6 Desk A0RD0Y1 Set up on the floor allowing the machine to be positioned on top Can st...

Page 55: ...ted additionally on the optional I FAX 20 Local Interface Kit A0P4WY1 Installed when using the machine as a printer connected directly with a PC 21 Dehumidifier Heater 1C Installed in Paper Feed Cabin...

Page 56: ...1 Basic operations Chapter 1 Basic operations...

Page 57: ...section contains information on the general operation for copying 1 Position the original to be copied If a screen for entering the user name account name and password appears type in the necessary i...

Page 58: ...ided copies of single sided originals In addition multiple original pages can be combined into a single printed page As a factory default 1 sided 1 sided is selected Finishing The printed pages can be...

Page 59: ...ation functions of the User s Guide Copy Operations 4 Press the Start key To stop scanning or printing press the Stop key To interrupt the copy job press the Interrupt key To scan the next original wh...

Page 60: ...contains information on the general operation for printing Sending print data Send print data from an application on the computer through the printer driver to this machine The following printer drive...

Page 61: ...to be used The printer driver can easily be installed with the installer on the enclosed CD ROM Detail In order to print the network settings must first be specified Network settings should be specif...

Page 62: ...22 VarioLink 4222 VarioLink 3622 1 7 Basic operations 1 Basic operations Chapter 1 Printing 1 Create a document in the application and then select the print command In the Print dialog box select the...

Page 63: ...operations 1 8 VarioLink 5022 VarioLink 4222 VarioLink 3622 Basic operations Chapter 1 If necessary display the printer driver settings dialog box and then specify the printing settings such as stapli...

Page 64: ...specified pages and number of copies are printed If Secure Print Save in User Box or Proof Print was selected from the Output Method down down list in the printer driver the document is saved in a us...

Page 65: ...section contains information on the general operation for faxing 1 Change the mode If a screen for entering the user name account name and password appears type in the necessary information and then...

Page 66: ...me time Broadcast transmission For details on sending a document to multiple destinations refer to page 4 9 of this manual If necessary touch Scan Settings Original Settings or Comm Settings and speci...

Page 67: ...or details refer to chapter 2 Control panel touch panel of the User s Guide Network Scan Fax Network Fax Operations 4 Press the Start key Detail To stop the transmission after the Start key was presse...

Page 68: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 1 13 Basic operations 1 Basic operations Chapter 1 2 1 3 2 1...

Page 69: ...message FTP TX The scan data is sent to an FTP server SMB TX The scan data is sent to a shared folder on a computer on the network WebDAV TX The scan data is sent to the WebDAV server Web service It...

Page 70: ...ord appears type in the necessary information and then touch Login or press the Access key For details refer to chapter 1 Before making copies of the User s Guide Copy Operations 2 Select the destinat...

Page 71: ...ttings or Communication Settings and specify the desired settings For details refer to chapter 4 Transmitting data of the User s Guide Network Scan Fax Network Fax Operations 3 Position the original t...

Page 72: ...that have logged on when user authentication settings have been applied Group user boxes This user box can only be accessed by users who belong to the account group and have logged on when account tra...

Page 73: ...1 Basic operations 1 18 VarioLink 5022 VarioLink 4222 VarioLink 3622 Basic operations Chapter 1 1 Display the screen for registering user boxes...

Page 74: ...VarioLink 4222 VarioLink 3622 1 19 Basic operations 1 Basic operations Chapter 1 2 Touch New To change the settings for a registered user box select the user box whose settings are to be changed and t...

Page 75: ...ouch User Box Name and then use the keyboard that appears in the touch panel to type in the user box name Password Specify a password to protect the registered user box Touch Password and then use the...

Page 76: ...s must be specified for the user box number and the user box name Be sure to specify these settings Detail Personal user boxes can be created and used by users registered with user authentication By c...

Page 77: ...rocedures describe how to save data in user boxes Data can be saved in boxes from Copy mode Fax Scan mode User Box mode and Printer mode Detail Data saved from Copy mode cannot be transmitted The oper...

Page 78: ...x can also be specified by touching Enter User Box No then typing in the box number To search for a user box name touch Search User Box 3 Check the name of the document The document name automatically...

Page 79: ...4222 VarioLink 3622 Basic operations Chapter 1 4 Position the original to be saved 5 Press the Start key When saving a document to a user box with a Copy mode function select Page Print to Yes to prin...

Page 80: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 1 25 Basic operations 1 Basic operations Chapter 1 Saving data in a user box with a Fax Scan mode operation 1 Touch User Box...

Page 81: ...x can also be specified by touching Enter User Box No then typing in the box number To search for a user box name touch Search User Box 3 Check the name of the document The document name automatically...

Page 82: ...g another destination allows the document to be sent at the same time that it is saved Detail A user box registered in the address book or registered as a group destination is called a user box destin...

Page 83: ...ect the user box where the document is to be saved The user box can also be specified by touching Enter User Box No then typing in the box number To search for a user box name touch Search User Box An...

Page 84: ...isplayed To change the document name touch Document Name and then use the keyboard that appears in the touch panel to type in the name To specify settings such as the image quality and document orient...

Page 85: ...622 Basic operations Chapter 1 The operation can also be started by touching Start Detail Print data transmitted via the printer driver can be stored in user boxes For details on saving data in user b...

Page 86: ...the amount of office space needed Efficiently transmitting and sharing documents Documents can easily be transmitted on a network without using a computer Printing documents in an external memory Docu...

Page 87: ...1 Basic operations 1 32 VarioLink 5022 VarioLink 4222 VarioLink 3622 Basic operations Chapter 1 Printing saved documents 1 Select the user box containing the document to be printed 2 1...

Page 88: ...ng data in the external memory For details on functions using an external memory refer to page 1 38 of this manual 2 Select the document to be printed and then touch Print From the Print screen Finish...

Page 89: ...1 Basic operations 1 34 VarioLink 5022 VarioLink 4222 VarioLink 3622 Basic operations Chapter 1 3 Press the Start key The operation can also be started by touching Start...

Page 90: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 1 35 Basic operations 1 Basic operations Chapter 1 Sending saved documents 1 Select the user box containing the document to be sent 1 2...

Page 91: ...t to be sent and then touch Send To send multiple saved data at the same time touch Bind TX Up to 10 documents can be sent at the same time For details refer to chapter 6 Use Document of the User s Gu...

Page 92: ...destination address A document can be sent to multiple destinations at the same time For details on sending a document to multiple destinations refer to page 5 20 of this manual If necessary touch Co...

Page 93: ...ed in an external memory without using a computer Detail To use the external memory functions an optional local interface kit is required Connect an external memory to the USB connector of this machin...

Page 94: ...operations Chapter 1 2 Select External Memory 3 Select the document and make print settings For details on print settings refer to Chapter 6 Use Document of the User s Guide Box Operations 4 Press th...

Page 95: ...1 Basic operations 1 40 VarioLink 5022 VarioLink 4222 VarioLink 3622 Basic operations Chapter 1 Saving 1 Touch Save Document 2 Select External Memory 2 1 3...

Page 96: ...ame and make scan and original settings The document name can be changed when saving the document For details on scan and original settings refer to Chapter 5 Save Document of the User s Guide Box Ope...

Page 97: ......

Page 98: ...2 Useful copy operations Chapter 2 Useful copy operations...

Page 99: ...2 1 Specifying basic settings for quick copying The screen can be customized for example with the Quick Copy screen so that copy functions are more conveniently available Quick Copy screen Basic copy...

Page 100: ...the size of the copy image 5 Simplex Duplex settings Select whether the original and copy is single sided or double sided 6 Combine settings Select the setting for combining original pages in copies 7...

Page 101: ...nd combined copies reducing multiple pages and printing them together on a single sheet of paper are convenient for reducing paper use and reducing office space needed for storage Double sided copying...

Page 102: ...Useful copy operations 2 Useful copy operations Chapter 2 Combined copies Select 2in1 4in1 or 8in1 depending on the number of pages that can be printed on a single page Combine these settings with dou...

Page 103: ...nk 5022 VarioLink 4222 VarioLink 3622 Useful copy operations Chapter 2 2 Note For details refer to chapter 2 Basic copy operations of the User s Guide Copy Operations If 4in1 or 8in1 is selected the p...

Page 104: ...riginal pages to be copied is too large to be loaded into the ADF the original can be divided into batches which are scanned separately After all original pages are scanned the copies can be outputted...

Page 105: ...etail To copy originals that cannot be loaded into the ADF position them on the original glass Originals can also be scanned in separate batches from the original glass To change the settings touch Ch...

Page 106: ...m copies Copies can be bound at the center to finish them like magazines and pamphlets The Booklet function is used depends on the layout of the original Booklet For a original containing individual p...

Page 107: ...eful copy operations 2 10 VarioLink 5022 VarioLink 4222 VarioLink 3622 Useful copy operations Chapter 2 2 Note For details refer to chapter 7 Application functions of the User s Guide Copy Operations...

Page 108: ...ul copy operations Chapter 2 2 5 Erasing original shadows from copies Erase Copies can be produced by erasing unwanted areas around the original such as the transmission information on received faxes...

Page 109: ...VarioLink 3622 Useful copy operations Chapter 2 Frame Erase The same width can be erased on all four sides of the original or the width that is erased can be specified for each side The width of the f...

Page 110: ...marks along the center line The width to be erased can be set between 1 16 and 4 inches Non Image Area Erase Detect the original size and erases outside area of the original Frame Erase and Center Era...

Page 111: ...g copies enlarged reduced on paper with a different size Auto zoom Copies can be produced with the zoom ratio automatically selected based on the size of the loaded original and the specified paper si...

Page 112: ...2 Useful copy operations Chapter 2 If the Auto Zoom setting is selected the Auto Paper setting cannot be selected Select the paper tray loaded with the desired paper size 2 Note For details refer to...

Page 113: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 Useful copy operations Chapter 2 2 7 Copying book page spreads on separate sheets of paper Book Copy A page spread such as in an open book or pamphlet can...

Page 114: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 2 17 Useful copy operations 2 Useful copy operations Chapter 2 1 2 1 2...

Page 115: ...e For details refer to chapter 7 Application functions of the User s Guide Copy Operations Parameter Description Book Spread Both pages of the page spread are printed on the same page Separation Separ...

Page 116: ...dding cover pages while copying Cover Sheet When copying using paper for cover pages that is different from the paper of the main body of the original instead of copying the cover pages and main body...

Page 117: ...2 Useful copy operations Chapter 2 2 Reminder Use paper with the same size for the cover pages and for the main body of the document and load them in the paper trays in the same orientation 1 2 Select...

Page 118: ...rioLink 5022 VarioLink 4222 VarioLink 3622 2 21 Useful copy operations 2 Useful copy operations Chapter 2 2 Note For details refer to chapter 7 Application functions of the User s Guide Copy Operation...

Page 119: ...ed together Settings can be specified to staple the document in the corner or at two locations The Staple settings are available only if the optional Finisher A0HN0Y1 or Finisher A0PH0Y1 is installed...

Page 120: ...s 11 17 w to 8 1 2 11 w v The following paper can be used with the Punch settings Finisher A0HN0Y1 Paper weight 16 lb to 43 3 8 lb Paper sizes 2 hole 11 17 w to 8 1 2 11 w v 3 hole 11 17 w and 8 1 2 1...

Page 121: ...apter 2 2 10 Copying onto envelopes Bypass tray Use the bypass tray when copying onto envelopes When copying onto envelopes the orientation of the original and paper is extremely important 1 Position...

Page 122: ...paper type and size If envelopes are loaded select the Envelope Paper Type setting Select a size that matches the size of the envelope that is loaded Open the right side door of the main body then pul...

Page 123: ...rations Chapter 2 2 11 Easily recalling frequently used functions Registering recalling programs Frequently used functions can be registered as a copy program The registered copy program can easily be...

Page 124: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 2 27 Useful copy operations 2 Useful copy operations Chapter 2 Detail A maximum of 30 copy programs can be registered Recalling a program 1 2 1 2...

Page 125: ...Useful copy operations Chapter 2 2 Note For details refer to chapter 3 Additional copy operations of the User s Guide Copy Operations Shortcut keys Frequently used Application functions can be added a...

Page 126: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 2 29 Useful copy operations 2 Useful copy operations Chapter 2...

Page 127: ...nk 3622 Useful copy operations Chapter 2 Detail If the image controller icon appears only one shortcut key for the Basic screen can be programmed 2 Note For details refer to chapter 11 Utility mode of...

Page 128: ...ions Chapter 2 2 12 Checking the copies Proof Copy Before printing a large number of copies a single proof copy can first be printed so that it can be checked This allows copy errors to be corrected b...

Page 129: ...2 Useful copy operations 2 32 VarioLink 5022 VarioLink 4222 VarioLink 3622 Useful copy operations Chapter 2 A single copy is printed Check the proof copy...

Page 130: ...ings after checking the proof copy touch Change Setting and then change the settings If the original was loaded into the ADF printing of the proof copy begins without the screen appearing confirming t...

Page 131: ...k 5022 VarioLink 4222 VarioLink 3622 Useful copy operations Chapter 2 2 13 Checking the number of prints Meter Count This function allows you to view the total counter original counter paper counter a...

Page 132: ...nt Fax Scan Print Fax Scan Read Fax TX and Fax RX Large Size Displays the large sized page count of Copy Print Fax Scan Print Fax Scan Read Fax TX and Fax RX Detail To print the list touch Print List...

Page 133: ...and the machine enters Low Power mode If no operation is performed for 60 minutes VL5022 15 minute VL4222 the machine enters Sleep mode where the energy conservation effect is larger Factory default 2...

Page 134: ...sed The limitations of the weekly timer can temporarily be canceled so the machine can be used In order to cancel the limitations the operating hours must first be entered A password for non business...

Page 135: ......

Page 136: ...3 Useful printing operations Chapter 3 Useful printing operations...

Page 137: ...ls refer to chapter 8 Print functions of the PCL PS drivers for Windows and chapter 9 Print function of Mac OSX of the User s Guide Print Operations A0P8W21 Original Size and Paper Size Select the pap...

Page 138: ...functions of the PCL PS drivers for Windows and chapter 9 Print function of Mac OSX of the User s Guide Print Operations A0P8W21 Paper Tray Paper Type Select the paper tray containing the paper to be...

Page 139: ...addition if the Offset function is selected each copy set is fed out shifted either forward or backward Windows PCL PS drivers Basic tab Macintosh OS X driver Output Method Detail The Offset function...

Page 140: ...ic tab Macintosh OS X driver Output Method 2 Note For details refer to chapter 11 Function detail description of the User s Guide Print Operations A0P8W21 Save in User Box The document can be saved in...

Page 141: ...enables the machine to check if the sent print job is data from a registered user or account Windows PCL PS drivers Basic tab Macintosh OS X driver Output Method Detail If this machine conducts user...

Page 142: ...th sides of the paper or in the form of a booklet book spread and center bound This feature is useful for binding a document containing multiple pages Double sided printing Booklet printing Windows PC...

Page 143: ...the PCL PS drivers for Windows and chapter 9 Print function of Mac OSX of the User s Guide Print Operations A0P8W21 Image Shift The entire image can be shifted then printed for example when adjusting...

Page 144: ...y whether priority is given to the finished product or to productivity as the method for adjusting the binding position 2 Note For details refer to chapter 8 Print functions of the PCL PS drivers for...

Page 145: ...Transparency Interleave 2 Note For details refer to chapter 8 Print functions of the PCL PS drivers for Windows and chapter 9 Print function of Mac OSX of the User s Guide Print Operations A0P8W21 Tra...

Page 146: ...ber of pages Windows PCL PS drivers Cover Mode tab Macintosh OS X driver Per Page Setting 2 Note For details refer to chapter 8 Print functions of the PCL PS drivers for Windows and chapter 9 Print fu...

Page 147: ...printed overlapping separate overlay data Windows PCL PS drivers Stamp Composition tab 2 Note For details refer to chapter 8 Print functions of the PCL PS drivers for Windows of the User s Guide Print...

Page 148: ...be added when the document is printed Windows PCL PS drivers Stamp Composition tab Macintosh OS X driver Stamp Composition Detail In order to use headers footers the header footer must first be regist...

Page 149: ...rueType fonts replaced with printer fonts Windows PCL PS drivers Quality tab Detail When printer fonts are used the printing time is reduced but there may be a difference between the displayed documen...

Page 150: ...4 Useful fax operations Chapter 4 Useful fax operations...

Page 151: ...used fax numbers Frequently used destinations can be registered Destinations can be registered in the address book or as group destinations Address book destinations By registering a frequently used...

Page 152: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 4 3 Useful fax operations 4 Useful fax operations Chapter 4 Registering a fax number Destination registration screen...

Page 153: ...work Scan Fax Network Fax Operations Name Specify the name of the fax number to be registered Index Select the index characters used for organizing the fax Address Using the keypad type in the fax num...

Page 154: ...x numbers can be registered together as a single group The fax numbers that can be registered as a group destination must be registered in the address book In order to register a group destination the...

Page 155: ...k Scan Fax Network Fax Operations Registering the program destination Scanning settings transmission settings and destination can be registered with a single button These are called program destinatio...

Page 156: ...hecking fax operations performed until now Communication List A log of the transmissions and receptions can be viewed in a report and printed The transmission report reception report and activity repo...

Page 157: ...an Fax Network Fax Operations Fax jobs that could not be sent are automatically saved in the Fax Retransmit User Box Jobs saved in the Fax Retransmit User Box can be sent manually Settings must be spe...

Page 158: ...e sent to multiple recipients with a single operation This is called a broadcast transmission Broadcast transmission Recipients can be specified for broadcast transmissions by typing in the destinatio...

Page 159: ...VarioLink 3622 Useful fax operations Chapter 4 Touch Next Destination to display a screen for entering the second destination A destination can also be entered from the control panel 2 1 A destination...

Page 160: ...s can be specified in the following combination Address book 500 destinations Direct input 100 destinations Direct input e mail addresses 5 destinations 2 Note For details refer to chapter 3 Registrat...

Page 161: ...622 Useful fax operations Chapter 4 4 4 Selecting registered transmission source information Fax transmission source information settings Registered transmission source information transmission source...

Page 162: ...ator password The transmission source information is registered by the administrator Check with the machine s administrator for registered information The administrator can set the position for printi...

Page 163: ...ntents 2 Simplex Duplex Select 2 Sided when scanning double sided originals 3 Resolution The larger the numbers the clearer the image 4 File Type This parameter is not available when sending to a fax...

Page 164: ...his is useful when you want to fax only a portion of the original 12 Annotation The document to be sent can be saved in the Annotation User Box 13 Stamp Composition Send the document with the date tim...

Page 165: ...r scanned originals on the sender s machine and sending it with a request from the recipient is called polling transmission A document sent using this machine s Polling TX function is stored in this m...

Page 166: ...ission To receive data sent as a polling transmission touch Polling RX in the Communication Method Settings screen and then specify the sender to receive the data Bulletin polling transmission can be...

Page 167: ...as the destination in advance 2 Note For details refer to chapter 6 Useful functions G3 IP I FAX of the User s Guide Network Scan Fax Network Fax Operations Transmitting using late night transmission...

Page 168: ...strator To use this function an optional hard disk and image controller are required 2 Note For details refer to chapter 1 Before using Network Scan Fax Network Fax functions of the User s Guide Netwo...

Page 169: ...Link 3622 Useful fax operations Chapter 4 4 9 Sending documents by e mail Internet faxing Using the Internet a scanned original can be sent as an e mail attachment The transmission costs are included...

Page 170: ...Link 3622 4 21 Useful fax operations 4 Useful fax operations Chapter 4 When the destination is entered directly 2 Note For details refer to chapter 4 Transmitting data of the User s Guide Network Scan...

Page 171: ...ng costs Memory RX User Box Received faxes can be saved in user box as data and printed when they are needed Printing only the necessary fax documents among all the received fax documents enhances sec...

Page 172: ...ord can be specified for the Memory RX User Box Settings for the Memory RX User Box are specified in Administrator mode The administrator password is required to specify the settings 2 Note For detail...

Page 173: ...ocuments a confidential user box SUB address and the transmission password transmission ID can be specified in addition to the fax number of the destination to preserve the confidentiality of the docu...

Page 174: ...an F code transmission a confidential box and transmission ID must be specified on the recipient s fax machine An F code transmission can be used only if the recipient s fax machine supports F code f...

Page 175: ...assword is required to specify the settings In Administrator mode settings can be specified to print the data of a received fax even from the machine when the fax is forwarded or to have the machine p...

Page 176: ...the computer can be sent to a destination fax machine with the same settings as if it is printed In order to use computer faxing the fax driver must be installed 2 Note For details refer to chapter 3...

Page 177: ......

Page 178: ...5 Useful network scan operations Chapter 5 Useful network scan operations...

Page 179: ...ng frequently used destinations Frequently used destinations can be registered Destinations can be registered in the address book or as group destinations Address book destinations By registering a fr...

Page 180: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 5 3 Useful network scan operations 5 Useful network scan operations Chapter 5 Registering an e mail address Destination registration screen...

Page 181: ...x Network Fax Operations Name Index E Mail Address Specify the name of the e mail address to be registered Select the index characters used for organizing the e mail Use the keyboard that appears in t...

Page 182: ...tiple destinations can be registered together as a single group The destinations that can be registered as a group destination must be registered in the address book In order to register a group desti...

Page 183: ...de Network Scan Fax Network Fax Operations Registering the program destination Scanning settings transmission settings and destination can be registered with a single button These are called program d...

Page 184: ...amount of details resolution and the scanning method according to whether the original contains text or images can be specified when scanning an original An original of good quality can be sent by usi...

Page 185: ...s Chapter 5 Detail The higher the resolution the larger the data becomes 2 Note For details refer to chapter 4 Transmitting data of the User s Guide Network Scan Fax Network Fax Operations Selecting a...

Page 186: ...ide Network Scan Fax Network Fax Operations 1 2 3 4 No Parameter Description 1 Text Select this setting for originals consisting only of text 2 Text Photo Select this setting for originals consisting...

Page 187: ...Useful network scan operations 5 10 VarioLink 5022 VarioLink 4222 VarioLink 3622 Useful network scan operations Chapter 5 5 3 Transmitting with selected File Type settings Selecting File Type setting...

Page 188: ...nsmitting data of the User s Guide Network Scan Fax Network Fax Operations File type Description PDF This type of file can be displayed in Adobe Reader An encrypted PDF file for mat is also available...

Page 189: ...l network scan operations Chapter 5 5 4 Transmitting with the page number or time added The page number or date time can be added to the scanned original Both the page number and the date time can be...

Page 190: ...tions Chapter 5 Detail Page numbers can also be added with header footer settings The header footer settings are specified in Administrator mode 2 Note For details refer to chapter 4 Transmitting data...

Page 191: ...network scan operations 5 14 VarioLink 5022 VarioLink 4222 VarioLink 3622 Useful network scan operations Chapter 5 Adding the date and time The date and time of scanning can be added to a document to...

Page 192: ...tions Chapter 5 Detail Page numbers can also be added with header footer settings The header footer settings are specified in Administrator mode 2 Note For details refer to chapter 4 Transmitting data...

Page 193: ...VarioLink 4222 VarioLink 3622 Useful network scan operations Chapter 5 5 5 Transmitting with the background density adjusted Background Removal When scanning a original with a colored background a cle...

Page 194: ...nk 4222 VarioLink 3622 5 17 Useful network scan operations 5 Useful network scan operations Chapter 5 2 Note For details refer to chapter 4 Transmitting data of the User s Guide Network Scan Fax Netwo...

Page 195: ...222 VarioLink 3622 Useful network scan operations Chapter 5 5 6 Transmitting with shadows erased Frame Erase Scans can be sent while erasing unwanted areas around the original such as the transmission...

Page 196: ...Detail The same width can be erased on all four sides of the original or the width that is erased can be specified for each side The width of the frame to be erased can be set between 1 16 and 2 inch...

Page 197: ...can operations Chapter 5 5 7 Transmitting to multiple recipients Searching for a registered destination Select a recipient registered in the address book Group destinations which are multiple destinat...

Page 198: ...are multiple destinations that have previously been registered together can be useful when selecting destinations Detail Unwanted destinations can be deleted from under Broadcast Destinations or the s...

Page 199: ...ail attachment simply by specifying the e mail address 2 Note For details refer to chapter 4 Transmitting data of the User s Guide Network Scan Fax Network Fax Operations Changing the e mail subject o...

Page 200: ...ork scan operations Chapter 5 2 Note For details refer to chapter 4 Transmitting data of the User s Guide Network Scan Fax Network Fax Operations Document Name Subject The name of the attached file ca...

Page 201: ...scan operations Chapter 5 5 9 Checking transmissions performed until now Current Jobs Job History lists The transmission log includes the Current Jobs list which allows the jobs currently being perfor...

Page 202: ...perations Chapter 5 Detail Jobs that are being sent and jobs queued to be sent are displayed in the Current Jobs list Jobs that have been sent are displayed in the Job History list 2 Note For details...

Page 203: ......

Page 204: ...6 Useful box operations Chapter 6 Useful box operations...

Page 205: ...Useful box operations Chapter 6 6 Useful box operations 6 1 Changing the name of a saved document Edit Name The name of a document saved in a user box can be changed Documents that were not named when...

Page 206: ...s 6 Useful box operations Chapter 6 Detail The document name is the name of the file sent Change the document name after considering the conditions of the destination server 2 Note For details refer t...

Page 207: ...ful box operations Chapter 6 6 2 Scanning double sided originals Scan Settings When saving data in a user box from User Box mode touch Scan Settings to change the settings for scanning the original To...

Page 208: ...pecify the 2 Sided setting in the Scan Settings screen in the same way that it is specified in User Box mode Since the default setting is 1 Sided be sure to specify the 2 Sided setting in the Scan Set...

Page 209: ...gth of time that data is saved in user boxes can be specified for each user box When the specified length of time has passed data saved in user boxes will automatically be erased Specify a setting for...

Page 210: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 6 7 Useful box operations 6 Useful box operations Chapter 6 2 1...

Page 211: ...6 Useful box operations 6 8 VarioLink 5022 VarioLink 4222 VarioLink 3622 Useful box operations Chapter 6 2 Note For details refer to chapter 8 User box setting of the User s Guide Box Operations 2 1...

Page 212: ...arioLink 4222 VarioLink 3622 6 9 Useful box operations 6 Useful box operations Chapter 6 6 4 Printing sending multiple data combined Combine Bind TX Two or more data saved in user boxes can be printed...

Page 213: ...4222 VarioLink 3622 Useful box operations Chapter 6 When Combine is selected When Bind TX is selected 1 2 Specify the order that the data is combined Specify the Finishing settings and then print the...

Page 214: ...operations 6 Useful box operations Chapter 6 Detail Data saved from Copy mode cannot be sent If data saved from Copy mode is combined with other data the data cannot be sent 2 Note For details refer...

Page 215: ...oLink 5022 VarioLink 4222 VarioLink 3622 Useful box operations Chapter 6 6 5 Changing finishing settings for saved data before printing Finishing Before printing data saved in a user box the finishing...

Page 216: ...VarioLink 5022 VarioLink 4222 VarioLink 3622 6 13 Useful box operations 6 Useful box operations Chapter 6 2 1...

Page 217: ...e document Group Select this setting to separate the copies of each page in a multi page doc ument Offset When a finisher is not in stalled If the sorting conditions are met copies are fed out and sor...

Page 218: ...tab of Web Connection Create edit delete user boxes Print send data in user boxes Download data from a user box to a computer Copy move delete data in user boxes About Web Connection Web Connection is...

Page 219: ......

Page 220: ...7 Troubleshooting Chapter 7 Troubleshooting...

Page 221: ...r Check for the following Check that the machine s power plug is firmly inserted into the electrical outlet In addition check that the circuit breaker has not been tripped Check that the machine has b...

Page 222: ...a key in the control panel cancels Power Save mode Try pressing the Power Save key in the control panel If the weekly timer has set the machine in Sleep mode a screen appears in the touch panel when t...

Page 223: ...he consumable is empty when a message appears indicating that the consumable be replaced Copying is possible for a short time after the message appears but the consumables should be prepared soon For...

Page 224: ...ter this operation is performed 2 Reminder If the misfeed warning remains displayed after the indicated items have been checked contact your service representative Why did an error message appear Ther...

Page 225: ......

Page 226: ...8 User Settings parameters Chapter 8 User Settings parameters...

Page 227: ...ngs for specific functions can be changed according to the operating conditions and environment 8 1 Displaying the User Settings screen Various settings can be specified from the User Settings screen...

Page 228: ...eters refer to chapter 11 Utility mode of the User s Guide Copy Operations For details on the Scan Fax Settings parameters refer to chapter 8 User mode settings of the User s Guide Network Scan Fax Ne...

Page 229: ...The display in the left panel of the touch panel screen and the settings in the Basic screen can be changed Copier Settings The settings for copy functions can be changed so that the operations can e...

Page 230: ...022 VarioLink 4222 VarioLink 3622 8 5 User Settings parameters 8 User Settings parameters Chapter 8 Printer Settings The settings for print functions can be changed so that the operations can easily b...

Page 231: ......

Page 232: ...9 Glossary Chapter 9 Glossary...

Page 233: ...er saving mode Power Save mode or Sleep mode The machine can be manually set to a power saving mode when the Power Save key is pressed Punch Holes can be punched in copies for filing Save in User Box...

Page 234: ...10 Index Chapter 10 Index...

Page 235: ...Double sided copy 2 4 Double sided originals 6 4 Double sided print 3 7 E Edit name 6 2 E mail transmission 5 22 Emptying the punch scrap box for finisher A0HN0Y1 x 49 Emptying the punch scrap box for...

Page 236: ...ty information x 5 Saving in user box 1 22 3 5 Scan settings 4 14 6 4 Searching destination 5 20 Secure print 3 5 Selecting destination 1 10 1 14 Selecting destinations 4 20 Separate scan 2 7 Shortcut...

Page 237: ...ems produce millions of transaction documents each week such as bank statements and utility bills And in offices around the world people use Oc professional document systems to keep the wheels of busi...

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