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Oce cm3521, User Manual

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Oce cm3521 User Manual Download Page 25

2

Saving documents

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Chapter 2

2

Saving documents

2.1

Information on saving documents

Keep in mind the following information before saving documents.

2

Note 

For details on saving fax documents, refer to the User’s Guide [Facsimile 
Operations].

User authentication

This machine can be set so that an account or user name and a password 
must be entered in order to use the machine. Contact the administrator for 
details on the account or user name for using the machine.

With user authentication

Type in the user name and password, and then press the [Access] key.

With account track

Type in the account name and password, and then press the [Access] key.

Summary of Contents for cm3521

Page 1: ......

Page 2: ... software refer to the manual for the cor responding software for details After reading this User s Guide store it in the designated holder In order to ensure that this machine is used correctly and safely carefully read the Installation and Operation Precautions in the User s Guide Copy Operations before using the machine Energy Star As an ENERGY STAR Partner we have determined that this machine ...

Page 3: ...es and or other countries License information This product includes RSA BSAFE Cryptographic software from RSA Security Inc OpenSSL statement OpenSSL license Copyright 1998 2000 The OpenSSL Project All rights reserved Redistribution and use in source and binary forms with or without modifica tion are permitted provided that the following conditions are met 1 Redistributions of source code must reta...

Page 4: ...F LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE This product includes cryptographic software written by Eric Young eay crypt Soft com This product includes software written by Tim Hud son tjh cryptsoft com Original SSLeay license Copyright 1995 1998 Eric Y...

Page 5: ...de an acknowledge ment This product includes software written by Tin Hudson tjh crypt soft com THIS SOFTWARE IS PROVIDED BY ERIC YOUNG AS IS AND ANY EX PRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE AU THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCI DENTAL SPECI...

Page 6: ...tions x 15 User s Guide cm3500210 Facsimile Operations x 15 User s Guide Network Facsimile Operations x 15 User s Guide Print Operations x 16 Quick Guide Print Operations x 16 1 Overview of the Box functions 1 1 Box functions 1 2 Types of boxes 1 3 1 2 Available Box functions 1 4 Saving documents 1 4 Moving copying box documents 1 4 Changing a document name 1 4 Deleting a document 1 4 Changing set...

Page 7: ...ing document data 3 7 To move a document 3 7 3 5 Copying document data 3 9 To copy a document 3 9 3 6 Printing document data 3 11 To print a document 3 13 To change the number of copies 3 14 To specify single sided double sided printing 3 14 Specifying Finishing settings 3 15 To specify the Finishing settings 3 15 Folding the paper in half and binding it Fold Staple settings 3 17 To specify the Fo...

Page 8: ...ecify the Set Numbering function 3 44 Printing page numbers Page function 3 46 To specify the Page function 3 46 4 Routing a document from a public user box personal user box 4 1 Editing document data 4 2 4 2 Routing 4 3 Routing types 4 3 Transmission methods 4 3 Available settings 4 4 To route data 4 4 4 3 Specifying destinations 4 6 To specify a program as the destination 4 6 To select a destina...

Page 9: ...5 Directly specifying an SMB destination 5 16 To directly specify an SMB destination 5 16 5 4 Checking settings before routing 5 18 Checking the document information 5 18 To check information 5 18 Changing the text 5 19 To change the stamp elements 5 20 6 Control panel settings 6 1 Specifying settings from the control panel 6 2 Utility mode parameters 6 2 Box permissions 6 2 Additional information...

Page 10: ...Structure of pages 7 5 Web browser cache 7 7 For Internet Explorer 7 7 For Netscape Navigator 7 7 7 3 Logging on and logging off 7 8 Logging off 7 8 To log off 7 8 Logging on to User mode Public User 7 9 Logging on to User mode registered user box administrator 7 10 To log on as a registered user box administrator 7 11 Logging on to Administrator mode 7 12 To log on to Administrator mode 7 12 7 4 ...

Page 11: ...inistrator mode 7 27 To create a box 7 27 7 8 Specifying box administrator settings Administrator mode 7 28 8 Appendix 8 1 Error message list 8 2 8 2 Entering text 8 3 To type text 8 5 List of available characters 8 5 8 3 Glossary 8 6 8 4 Index 8 10 ...

Page 12: ...AIN and Network Management Utility Box Operator which are used with the Box functions of this machine are also available Users of these software should refer to the corresponding manuals on the User Software CD ROM Structure of the manual This manual consists of the following chapters Chapter 1 Overview of the Box functions Chapter 2 Saving documents Chapter 3 Printing a document from a public use...

Page 13: ... au tomatic document feeder 9228 installed Product name Notation in the manual cm3521 This machine cm3521 Microsoft Windows 98 Windows 98 Microsoft Windows Me Windows Me Microsoft Windows NT 4 0 Windows NT 4 0 Microsoft Windows 2000 Windows 2000 Microsoft Windows XP Windows XP When the operating systems above are written together Windows 98 Me Windows NT 4 0 2000 XP Windows 98 Me NT 4 0 2000 XP ...

Page 14: ...er then the back cover and then scan the re mainder of the original 2 Load the paper to be used into the desired paper tray 3 Touch Application and then touch Book Copy Repeat To cancel all settings for the Application functions touch Reset The Book Copy Repeat screen appears Titles indicate the contents of the section Text that appears in this manner describes supplemental information such as pre...

Page 15: ...ersed with the se lected color If the Background Color function is set the colors includ ing the selected background color are inversed The page shown above is an example only Text highlighted in this manner provides more detailed information concerning operating procedures or references to sections containing additional information If necessary refer to the indicated sections Detail Reminder Text...

Page 16: ...nd Scan to SMB User s Guide Box Operations this manual This manual contains details on operating procedures for using the boxes Refer to this User s Guide for details on operating procedures for using the boxes on the hard disk User s Guide Enlarge Display Operations This manual contains details on operating procedures for using copy net work scanner and fax functions in Enlarge Display mode Refer...

Page 17: ...ilt in printer controller For details on the printing functions refer to User s Guide PDF file on User Software CD ROM Quick Guide Print Operations This manual contains details on operating procedures using the standard built in printer controller Refer to this Quick Guide for basic operating procedures for the printing functions ...

Page 18: ...1 Overview of the Box functions Chapter 1 Overview of the Box functions ...

Page 19: ...ard disk and later printed Documents that can be saved are data scanned for copying received faxes and saved scan data To save data to a box create the box and then save the data to the specified box The saved data can be printed sent by e mail forwarded to an FTP site or sent to a computer If the Box functions are used documents can easily be scanned repeatedly and the data can be saved on separa...

Page 20: ...Guide Facsimile Operations Polling TX User Box This appears when optional fax kit cm3500210 is installed Data can be registered in this box for polling transmissions For details refer to the User s Guide Facsimile Operations Secure Print User Box Confidential documents can be saved in this box A password must be entered in order to access the document Up to 200 documents can be saved For details r...

Page 21: ...hanged For details refer to the Changing the document name on page 3 6 Deleting a document Data that has already been printed or is no longer needed can be deleted For details refer to Deleting document data on page 3 5 Changing settings Before printing document data settings can be specified such as the finish ing settings the binding position and whether or not a cover sheet is added For details...

Page 22: ...mode can be sent as an e mail attachment or to an FTP site or a shared folder on a computer In addition a fax document saved in a box can be routed For details refer to the User s Guide Facsimile Operations Faxing a document Document data saved in Fax mode can be sent as a fax For details refer to the User s Guide Facsimile Operations ...

Page 23: ...d be specified Registering and specifying settings for boxes Register the boxes where data will be saved Boxes can be set up by using the machine s touch panel or by using Web Connection from a Web browser on a computer on the network Detail For registering and specifying settings for recipients refer to the follow ing sections Registering boxes on page 6 4 Opening a box User mode on page 7 14 ...

Page 24: ...2 Saving documents Chapter 2 Saving documents ...

Page 25: ...User s Guide Facsimile Operations User authentication This machine can be set so that an account or user name and a password must be entered in order to use the machine Contact the administrator for details on the account or user name for using the machine With user authentication Type in the user name and password and then press the Access key With account track Type in the account name and passw...

Page 26: ...can no longer use the machine Con tact the administrator to cancel operation restrictions Registering boxes Before document data can be saved a box must be created to save the data in Up to 1 000 boxes can be created Up to 200 documents can be saved in a single box A total of 9 000 pages can be saved in all boxes A total of 3 000 documents can be saved in all boxes There are public user boxes whic...

Page 27: ...1 This name can be changed with the Input Machine Address parameter on the Administrator Ma chine Setting screen in Administrator mode A name of up to 10 characters can be specified 04102315230 This indicates the year last two digits month day hour and min utes when the data was scanned The last digit is a serial number if the document is part of a series of scans _0001 This indicates the page whe...

Page 28: ...taple settings are available only if saddle stitcher 9279 is in stalled on optional finisher 9270 The hole punch function is available only when optional finishers 9270 and punch kit 9278 are installed Function type Function Can be saved Can be set when printing Number of copies o Paper tray selection o Output tray selection o Basic screen settings Color o Paper o Zoom o Simplex Duplex o o Fold St...

Page 29: ...a box appears 3 Select the box where the data is to be saved Select the tab that con tains the box where the data is to be saved and then touch the button for the box To specify a box number touch User Box and then type in the number of the box The button for the selected box appears selected Is a password required when saving data It is not necessary to enter the password when saving data even if...

Page 30: ...k the name of the document to be saved Touch Document Name 6 The default name appears beside Document Name To change the name touch Delete until the characters are deleted and then type in the new name To erase all of the text press the C clear key 7 After typing in the name touch OK 8 Touch OK The Copy mode screen appears again If the function was set Save in User Box appears selected ...

Page 31: ... Make copies also was selected the scanned doc ument is copied and the document data is saved in the specified box If No under Make copies also was selected the scanned doc ument data is saved in the specified box 2 Note For details on the copy settings refer to the User s Guide Copy Opera tions For details on printing the document saved in a box refer to Printing a document from a public user box...

Page 32: ...on where a box has been registered is called a box destination Box destinations are saved on the Address Book tab and are indicated by B on their buttons The following procedure describes how to save data to a specified box des tination that has already been registered 2 Note If a box destination is used the document is automatically saved with the default name To specify whether or not the marks ...

Page 33: ...2 Saving documents 2 10 cm3521 Saving documents Chapter 2 2 Note E mail destinations are indicated by E FTP destinations are indicated by F and SMB destinations are indicated by S ...

Page 34: ...Why is LDAP Search not displayed on the Address Book tab If the Manual Destination Input parameter on the Security Details screen displayed by touching Security Setting on the Administra tor Setting screen is set to Restrict LDAP Search does not ap pear on the Address Book tab 4 Specify the necessary scan settings 5 Load the document into the optional ADF or place it on the original glass 6 Press ...

Page 35: ...from the control panel is called direct input 1 Press the Scan key in the control panel The Scan mode screen appears 2 Touch Direct Input Why is the Direct Input tab not displayed If the Manual Destination Input parameter on the Security Details screen displayed by touching Security Setting on the Administra tor Setting screen is set to Restrict the Direct Input tab does not appear 3 Touch Save in...

Page 36: ...he button for the selected box appears selected Which box recipients can be specified for a single transmission Only one box recipient can be specified but multiple e mail and fax recipients can be specified 5 Check the name of the document to be saved Touch Document Name 6 The default name appears beside Document Name To change the name touch Delete until the characters are deleted and then type ...

Page 37: ...ment be changed after returning to the Direct Input tab To change the document name after returning to the Direct Input tab touch Document Name 9 Specify the necessary transmission settings 10 Load the document into the optional ADF or place it on the original glass 11 Press the Start key in the control panel Detail For details on the scan settings refer to the User s Guide Network Scan ner Operat...

Page 38: ...3 Printing a document from a public user box personal user box Chapter 3 Printing a document from a public user box personal user box ...

Page 39: ...ing the Box mode screen The documents that can be printed from a box are those that were saved in the box from Copy or Fax mode or during computer printing 2 Reminder If optional scan accelerator kit is installed data saved from Scan mode can also be printed Viewing documents saved in boxes The following procedure describes how to check the list of documents saved in boxes 1 Press the Box key in t...

Page 40: ...c User Box tab or the Personal User Box tab touch the button for the desired box Why does Personal User Box not appear The Personal User Box tab displays only boxes registered to the user that is logged on with user authentication 3 If a password has been set for the box type in the password and then touch OK The list of documents saved in the box is displayed ...

Page 41: ...ator mode is set to Mode 2 and a box user enters an incorrect password the specified number of times that box is locked out and can no longer use the ma chine Contact the administrator to cancel operation restrictions Searching for a box name The desired box can be searched for by its name 1 From the screen containing a list of the boxes touch Search by Name 2 The boxes matching the box search tex...

Page 42: ...a public user box personal user box Chapter 3 3 2 Deleting document data To delete data Data that has already been printed or is no longer needed can be deleted 1 Select the document to be deleted 2 Touch Delete 3 Check the document information that appeared and then touch Yes to delete the document ...

Page 43: ... of the saved document can be changed 1 Select the document to be renamed 2 Touch Edit Name 3 The current name appears beside Document Name Type in the new name 4 Touch OK 2 Note The document name is the name of the file sent by e mail or to an FTP or SMB server Specify a document name according to the routing condi tions of the destination server The document name can also be changed when the doc...

Page 44: ...personal user box Chapter 3 3 4 Moving document data 2 Note A document cannot be moved if multiple documents are selected To move a document Document data currently saved in a box can be moved to a different public user box personal user box 1 Select the document to be moved 2 Touch Move Copy 3 Under Action touch Move ...

Page 45: ... the box where the document is to be moved Is a password required for moving data to a different box It is not necessary to enter the password when moving data to a dif ferent box even if a password has been specified for the box 5 Check the settings and then touch OK The data is moved 2 Note The date and time that the document is moved is recorded under Time Stored ...

Page 46: ...rsonal user box Chapter 3 3 5 Copying document data 2 Note A document cannot be copied if multiple documents are selected To copy a document Document data currently saved in a box can be copied to a different public user box personal user box 1 Select the document to be copied 2 Touch Move Copy 3 Under Action touch Copy ...

Page 47: ...re the document is to be copied Is a password required for copying data to a different box It is not necessary to enter the password when copying data to a different box even if a password has been specified for the box 5 Check the settings and then touch OK The data is copied into the selected box 2 Note The date and time that the document is copied is recorded under Time Stored ...

Page 48: ...nal scan accelerator kit is installed data saved from Scan mode can be printed If optional scan accelerator kit is installed and data saved from Scan mode is being printed Cover Mode cannot be selected in the Change Setting screen Available functions Description Page reference of Sets Specifies the number of copies to be printed p 3 14 1 Sided 2 Sided Select whether a single sided or double sided ...

Page 49: ...ng a document from a public user box personal user box Chapter 3 Detail The Fold Staple settings are available only if saddle stitcher 9279 is in stalled on optional finisher 9270 The hole punch function is available only when optional finishers 9270 and punch kit 9278 are installed ...

Page 50: ... document to be printed 2 Touch Print 3 Check the document information that appeared To check detailed information touch or 4 To specify a setting such as the number of copies touch Change Set ting under Print 5 Press the Start key in the control panel Detail For details on changing the settings refer to the descriptions starting with To change the number of copies on page 3 14 ...

Page 51: ...of copies Specify the number of copies to be printed The number of copies can be set between 1 and 999 Using the keypad type in the desired number of copies To reset the number of copies to 1 press the C clear key To specify single sided double sided printing Specify whether a single sided or double sided copy of the document is to be printed Touch 1 Sided or 2 Sided ...

Page 52: ...e specified Detail The hole punch function is available only when optional finishers 9270 and punch kit 9278 are installed To specify the Finishing settings 1 Touch Finishing 2 Touch Sort or Group Setting Description Sort Feeds out copies by sets Group Feeds out copies by pages Offset Separates the sets or pages of the copies Staple Staples copies in the corner or at two locations The stapling pos...

Page 53: ...parate the copies touch Offset 3 Select the desired Staple and Punch settings 4 To specify the positions of the staples and punched holes touch Po sition Setting 5 Touch the button for the desired position If the Corner Staple setting is selected If the 2 Position Staple setting is selected 6 Touch OK and then touch OK in the next screen that appears ...

Page 54: ...Setting Description Center Staple Staples the paper at two places along the center The stapling position can be adjusted to one of 10 locations either to the left or to the right of the center Fold Folds the paper in half The folding position can be adjust ed to one of 10 locations either to the left or to the right of the center Original The Booklet function is automatically set Center Staple Fol...

Page 55: ... in half all of the following conditions must be met The paper width must be between 7 1 4 inch and 11 3 4 inch The paper length must be between 10 inch and 17 inch 2 Reminder The Fold Staple settings are available only if saddle stitcher 9279 is in stalled on optional finisher 9270 To specify the Fold Staple settings 1 Touch Fold Staple The Sort Finishing setting is also selected 2 Select the des...

Page 56: ...l user box 3 cm3521 3 19 Printing a document from a public user box personal user box Chapter 3 3 To adjust the position touch Position Adjustment 4 Adjust the stapling and folding positions 5 Touch OK and then touch OK in the next screen that appears ...

Page 57: ... of the binding margin The width of the binding margin can be set in 1 16 in increments To set the binding margin to 0 in touch None Only the binding po sition can be specified 3 Touch OK Function Description Page Margin The binding margin can be added to the left side right side or top of the page The width of the binding margin can be set between 1 16 in and 3 4 in If Auto is selected a binding ...

Page 58: ...x A paper drawer is specified A setting is selected for the Cover Mode function Setting Description Front Copy under Front Cover The first page of the document is printed onto the paper for the front cover page If 2 Sided was selected the second page of the document is printed onto the back of the front cover page Front Blank under Front Cover A blank page is added as the first page of the documen...

Page 59: ... from a public user box personal user box Chapter 3 2 Note If a setting for the Cover Mode function is to be specified when printing a copied document either of the following conditions must be met when saving the document in a user box A paper tray is specified A Cover Mode setting is specified ...

Page 60: ...er box Chapter 3 To specify the Cover Mode settings 1 Touch Cover Mode 2 Select the desired cover page format 3 Specify the paper trays loaded with the paper for the front cover page and back cover page Touch Front Cover Paper or Back Cover Paper 4 Select the paper tray 5 Touch OK and then touch OK in the next screen that appears ...

Page 61: ...s of the document Settings can be specified for the following The following settings are available under Pages To specify the Date Time function 1 Touch Stamp 2 Touch Date Time Item Description Date Type Select the format for the date Time Type Select the format for the time Pages Specify the pages to be printed on Setting Description Cover Only The date time is printed only on the cover page All ...

Page 62: ...ct the format for the time 5 Under Pages select the pages that the date time is to be printed on 6 To change the printing position touch Print Position 7 Select the printing position To make fine adjustments to the printing position touch Change Adjustment 8 Specify the adjustment for moving the printing position up and down and to the left and right 9 Touch OK and then touch OK in the next four s...

Page 63: ...ription Cover Mode All Pages The page number is printed on all pages including the front and back cover pages Except for Front Cover The page number is not printed on the front cover page Do Not Print Page The page number is not printed on the front and back cover pages Insert Copy Print Page A copied insertion is counted as a page and the page number is printed on it Do Not Print Page A copied in...

Page 64: ... box personal user box Chapter 3 To specify the Page function 1 Touch Stamp 2 Touch Page 3 Under Start No type in the starting page and chapter numbers 4 Under Page No Type select the page number format 5 If there are inserted pages specify whether or not page numbers are printed on them Touch Insert Sheet Setting ...

Page 65: ...s are printed on inserted pages and then touch OK 7 To change the printing position touch Print Position 8 Select the printing position To make fine adjustments to the printing position touch Change Adjustment 9 Specify the adjustment for moving the printing position up and down and to the left and right 10 Touch OK and then touch OK in the next four screens that appear ...

Page 66: ...inted on all pages of the document Settings can be specified for the following The following settings can be selected as the pages to be printed on To specify the Set Numbering function 1 Touch Stamp Item Description Start Number Specify the starting distribution number Text Color Select the text color for the distribution numbers Pages Specify the pages to be printed on Setting Description Cover ...

Page 67: ...r box personal user box Chapter 3 2 Touch Set Numbering 3 Under Start Number use the keypad to specify the starting number 4 Under Text Color select the desired color 5 Under Pages select the pages that the distribution numbers are to be printed on 6 Touch OK and then touch OK in the next two screens that appear ...

Page 68: ...copy The contents of the document can be checked 2 Note A proof copy cannot be printed if multiple documents are selected Print proof copies one document at a time To print a proof copy 1 Select the document to be proofed 2 Touch Proof Print 3 Check the document information that appeared 4 Press the Start key in the control panel 2 Note Only the first page is printed ...

Page 69: ...ion Page reference of Sets Specifies the number of copies to be printed p 3 34 1 Sided 2 Sided Select whether a single sided or double sided copy is to be printed p 3 35 Finishing Select whether to sort or group the documents In addition Staple and Punch settings can also be specified p 3 36 Fold Staple Select whether the paper that is fed out is folded in half and stapled at two places along the ...

Page 70: ...P Interleave settings specified cannot be combined and printed The Fold Staple settings are available only if saddle stitcher 9279 is in stalled on optional finisher 9270 The hole punch function is available only when optional finishers 9270 and punch kit 9278 are installed 2 Note If optional scan accelerator kit is installed data saved from Scan mode can be printed To print a document 1 Touch Com...

Page 71: ...o check detailed information touch or 5 To specify a setting such as the number of copies of each document touch Print 6 Press the Start key in the control panel Detail For details on changing the settings refer to descriptions starting with To change the number of copies on page 3 34 To change the number of copies Specify the number of copies to be printed The number of copies can be set between ...

Page 72: ...to be printed Touch 1 Sided or 2 Sided Specifying Finishing settings Select whether or not the copies are separated In addition Staple and Punch settings can be specified The following settings can be specified Setting Description Offset Separates the sets or pages of the copies Staple Staples copies in the corner or at two locations The stapling position can also be selected Punch Punching holes ...

Page 73: ...blic user box personal user box Chapter 3 To specify the Finishing settings 1 Touch Finishing 2 To separate the copies touch Offset 3 Select the desired Staple and Punch settings 4 To specify the positions of the staples and punched holes touch Po sition Setting 5 Touch the button for the desired position ...

Page 74: ...rsonal user box 3 cm3521 3 37 Printing a document from a public user box personal user box Chapter 3 If the Corner Staple setting is selected If the 2 Position Staple setting is selected 6 Touch OK and then touch OK in the next screen that appears ...

Page 75: ...Setting Description Center Staple Staples the paper at two places along the center The sta pling position can be adjusted to one of 10 locations either to the left or to the right of the center Fold Folds the paper in half The folding position can be adjust ed to one of 10 locations either to the left or to the right of the center Original The Booklet function is automatically set Center Staple Fo...

Page 76: ...t the center or folded in half all of the following conditions must be met The paper width must be between 7 1 4 inch and 11 3 4 inch The paper length must be between 10 inch and 17 inch 2 Reminder The Fold Staple settings are available only if saddle stitcher 9279 is in stalled on optional finisher 9270 To specify the Fold Staple settings 1 Touch Fold Staple 2 Select the desired settings ...

Page 77: ...nal user box 3 40 cm3521 Printing a document from a public user box personal user box Chapter 3 3 To adjust the position touch Position Adjustment 4 Adjust the stapling and folding positions 5 Touch OK and then touch OK in the next screen that appears ...

Page 78: ...d for the following The following settings are available under Pages To specify the Date Time function 1 Touch Date Time 2 Under Date Type select the format for the date 3 Under Time Type select the format for the time Item Description Date Type Select the format for the date Time Type Select the format for the time Pages Specify the pages to be printed on Setting Description Cover Only The date t...

Page 79: ...he pages that the date time is to be printed on 5 To specify the printing position touch Print Position 6 Select the printing position To make fine adjustments to the printing position touch Change Adjustment 7 Specify the adjustment for moving the printing position up and down and to the left and right 8 Touch OK and then touch OK in the next four screens that appear ...

Page 80: ... of the binding margin The width of the binding margin can be set in 1 16 in increments To set the binding margin to 0 in touch None Only the binding po sition can be specified 3 Touch OK Function Description Page Margin The binding margin can be added to the left side right side or top of the page The width of the binding margin can be set between 1 16 in and 3 4 in If Auto is selected a binding ...

Page 81: ...n be selected as the pages to be printed on To specify the Set Numbering function 1 Touch Set Numbering 2 Under Start Number use the keypad to specify the starting number 3 Under Text Color select the desired color Item Description Start Number Specify the starting distribution number Text Color Select the text color for the distribution numbers Pages Specify the pages to be printed on Setting Des...

Page 82: ...rsonal user box 3 cm3521 3 45 Printing a document from a public user box personal user box Chapter 3 4 Under Pages select the pages that the distribution numbers are to be printed on 5 Touch OK and then touch OK in the next two screens that appear ...

Page 83: ... all pages of the document Settings can be specified for the following To specify the Page function 1 Touch Page 2 Under Start No type in the starting page and chapter numbers 3 Under Page No Type select the desired page number format 4 To specify the printing position touch Print Position Item Description Start No Specify the starting chapter and page numbers Page No Type Select the format for th...

Page 84: ...lect the printing position To make fine adjustments to the printing position touch Change Adjustment 6 Specify the adjustment for moving the printing position up and down and to the left and right 7 Touch OK and then touch OK in the next four screens that appear 2 Note The Chapter settings are applied only when 1 1 1 2 is selected un der Page No Type ...

Page 85: ...3 Printing a document from a public user box personal user box 3 48 cm3521 Printing a document from a public user box personal user box Chapter 3 ...

Page 86: ...4 Routing a document from a public user box personal user box Chapter 4 Routing a document from a public user box personal user box ...

Page 87: ... Delete Data that has already been sent or is no longer needed can be deleted For details refer to Deleting document data on page 3 5 Edit Name The name of the saved document can be changed For details refer to Changing the document name on page 3 6 Move Copy Document data currently saved in a box can be moved or copied to a different public user box personal user box For details on moving documen...

Page 88: ...on of these methods Type Description E Mail Direct Input Document data is sent as an e mail attachment File FTP Direct Input Document data is uploaded to the specified FTP server File SMB Direct Input Document data is sent to a shared folder on the specified computer Method Description Page reference Program Multiple preset routing types are programmed with this method p 4 6 Group Multiple destina...

Page 89: ...lect the document and touch Route A screen appears allowing you to specify the destination 2 Specify the destination by using the programs and groups Setting Description Destinations Shows the destination number and number of destinations Transmission method Select the desired method for specifying the destination Document Info Shows various information such as the name date and time that the tran...

Page 90: ...r mat 4 Press the Start key in the control panel 2 Note To change the print settings specified with a program select the destina tion program and then change the settings If there are limitations on the document name due to the destination serv er conditions it may not be possible to send the transmission Contact your network administrator for information when specifying the docu ment name during ...

Page 91: ... personal user box Chapter 4 4 3 Specifying destinations To specify a program as the destination 1 Select the document and touch Route The Route screen appears 2 Touch Select from Program 3 Touch the button for the program where the data is to be sent The button for the selected program appears selected 4 Touch OK ...

Page 92: ...rom a public user box personal user box Chapter 4 To select a destination from a group 1 Select the document and touch Route The Route screen appears 2 Touch Select from Group 3 Touch the button for the group where the data is to be sent The list of the addresses registered in the group appears ...

Page 93: ...rsonal user box 4 8 cm3521 Routing a document from a public user box personal user box Chapter 4 4 Select the destinations To send the data to all addresses in the group touch Select All 5 Touch OK and then touch OK in the next screen that appears ...

Page 94: ...tion from the address book 1 Select the document and touch Route The Route screen appears 2 Touch Select from Address Book 3 Touch the button for the destination where the data is to be sent The desired destination can be searched for For details refer to Searching for a destination on page 4 10 The button for the selected destination appears selected 4 Touch OK ...

Page 95: ...et to Restrict LDAP Search does not appear Searching for a destination Follow the procedure described below to search for the desired destination Detail Search Type in the name of the destination or part of the address to search for the corresponding address LDAP Search Search the addresses registered in the LDAP server for the address that corresponds to the conditions To perform a basic search t...

Page 96: ...4 For an advanced search 2 Reminder For details on an LDAP search and specifying settings for the LDAP serv er refer to the User s Guide Network Scanner Operations An LDAP search is possible only if Select from Address Book was se lected To directly specify the e mail destination 1 Select the document and touch Route The Route screen appears ...

Page 97: ...h E Mail Direct Input A screen appears allowing an address to be entered 3 Type in the e mail address of the destination To specify an additional address touch Next Dest 4 Touch OK 2 Note Frequently entered user names and domain names can be registered to be recalled and used again First prefixes and suffixes must be regis tered in Administrator mode ...

Page 98: ...etting To directly specify an FTP destination 1 Select the document and touch Route The Route screen appears Setting Description Host Name Type in the host name or IP address for the destination Destination Folder Type in the path of the destination folder User Name Type in the user name for logging on Password Type in the password Setting Description Port Number Shows the port number PASV mode Se...

Page 99: ...21 Routing a document from a public user box personal user box Chapter 4 2 Touch File FTP Direct Input The Scan to FTP screen appears 3 Type in the information for the FTP server To specify an additional FTP server touch Next Dest and then enter the information 4 Touch OK ...

Page 100: ...document and touch Route The Route screen appears 2 Touch File SMB Direct Input The Scan to SMB screen appears Setting Description Host Name Type in the host name or IP address for the destination Destination Folder Type in the path of the destination folder User Name Type in the user name for logging on Password Type in the password Reference Click to check the structure of the folders on the des...

Page 101: ...er box personal user box 4 16 cm3521 Routing a document from a public user box personal user box Chapter 4 3 Type in the destination information To specify an additional SMB server touch Next Dest and then enter the information 4 Touch OK ...

Page 102: ...ument information The following document information can be checked To check information 1 Select the document and touch Route The Route screen appears 2 Touch Document Info Item Description Time Stored Shows the date and time that the data was saved Job No Shows the number of the registered job User Name Shows the name of the user that saved the data Document Name Shows the name of the document ...

Page 103: ...om a public user box personal user box 4 18 cm3521 Routing a document from a public user box personal user box Chapter 4 The Document Info screen appears Touch or to display the next screen of document information 3 Touch OK ...

Page 104: ...data in the PDF format TIFF Sends data in the TIFF format JPEG Sends data in the JPEG format Compact PDF Sends data in the compact PDF format Setting Description Single Page A single file is created for each page of the document Multi Page A single file is created from the entire document Item Description Encryption Level Select the encryption level Password Enter the password necessary to open en...

Page 105: ...x 4 20 cm3521 Routing a document from a public user box personal user box Chapter 4 To specify the file format 1 Select the document and touch Route The Route screen appears 2 Touch File Type 3 Select the format of the file to be sent and select the scan setting ...

Page 106: ...rsonal user box 4 cm3521 4 21 Routing a document from a public user box personal user box Chapter 4 4 If PDF or Compact PDF was selected touch Encrypt 5 Specify the encryption settings 6 Touch OK and then touch OK in the next screen that appears ...

Page 107: ...4 Routing a document from a public user box personal user box 4 22 cm3521 Routing a document from a public user box personal user box Chapter 4 ...

Page 108: ...5 Routing a document from a system user box Chapter 5 Routing a document from a system user box ...

Page 109: ...ddition to being rout ed Detail For details on creating annotation user boxes and saving documents in them refer to the User s Guide Network Scanner Operations Function Description Delete Data that has already been sent or is no longer needed can be deleted For details refer to Deleting document data on page 3 5 Edit Name The name of the saved document can be changed For details refer to Changing ...

Page 110: ...irect Input Document data is sent as an e mail attachment File FTP Direct Input Document data is uploaded to the specified FTP server File SMB Direct Input Document data is sent to a shared folder on the specified computer Method Description Page reference Program Multiple preset routing types are programmed with this method p 5 6 Group Multiple destinations can be registered with this method This...

Page 111: ...the Public User Box screen For details on using the boxes from the Public User Box screen refer to Routing on page 4 3 2 Select the annotation user box Setting Description Destinations Shows the destination number and number of destinations Transmission method Select the desired method for specifying the destination Document Info Shows various information such as the name date and time that the tr...

Page 112: ... by using the programs and groups 5 If necessary check the document information and specify the text 6 Press the Start key in the control panel 2 Note To change the print settings specified with a program select the destina tion program and then change the settings If there are limitations on the document name due to the destination serv er conditions it may not be possible to send the transmissio...

Page 113: ...o specify a program as the destination 1 Select the document and touch Route To select all documents touch Select All To deselect all docu ments touch Reset The Route screen appears 2 Touch Select from Program 3 Touch the button for the program where the data is to be sent The button for the selected program appears selected 4 Touch OK ...

Page 114: ...t a destination from a group 1 Select the document and touch Route To select all documents touch Select All To deselect all docu ments touch Reset The Route screen appears 2 Touch Select from Group 3 Touch the button for the group where the data is to be sent The list of the addresses registered in the group appears ...

Page 115: ...system user box 5 8 cm3521 Routing a document from a system user box Chapter 5 4 Select the destinations To send the data to all addresses in the group touch Select All 5 Touch OK and then touch OK in the next screen that appears ...

Page 116: ...touch Route To select all documents touch Select All To deselect all docu ments touch Reset The Route screen appears 2 Touch Select from Address Book 3 Touch the button for the destination where the data is to be sent The desired destination can be searched for For details refer to Searching for a destination on page 4 10 The button for the selected destination appears selected ...

Page 117: ...P search is possible only if Select from Address Book was se lected Searching for a destination Follow the procedure described below to search for the desired destination Detail Search Type in the name of the destination or part of the address to search for the corresponding address LDAP Search Search the addresses registered in the LDAP server for the address that corresponds to the conditions To...

Page 118: ...ser box 5 cm3521 5 11 Routing a document from a system user box Chapter 5 For an advanced search 2 Reminder For details on an LDAP search and specifying settings for the LDAP serv er refer to the User s Guide Network Scanner Operations ...

Page 119: ...mail destination 1 Select the document and touch Route To select all documents touch Select All To deselect all docu ments touch Reset The Route screen appears 2 Touch E Mail Direct Input A screen appears allowing an address to be entered 3 Type in the e mail address of the destination To specify an additional address touch Next Dest ...

Page 120: ...cm3521 5 13 Routing a document from a system user box Chapter 5 4 Touch OK 2 Note Frequently entered user names and domain names can be registered to be recalled and used again First prefixes and suffixes must be regis tered in Administrator mode ...

Page 121: ...ote To select all documents touch Select All To deselect all documents touch Reset Setting Description Host Name Type in the host name or IP address for the destination Destination Folder Type in the path of the destination folder User Name Type in the user name for logging on Password Type in the password Setting Description Port Number Shows the port number PASV mode Select whether or not the PA...

Page 122: ...r 5 To directly specify an FTP destination 1 Select the document and touch Route The Route screen appears 2 Touch File FTP Direct Input The Scan to FTP screen appears 3 Type in the information for the FTP server To specify an additional FTP server touch Next Dest and then enter the information 4 Touch OK ...

Page 123: ...et To directly specify an SMB destination 1 Select the document and touch Route The Route screen appears Setting Description Host Name Type in the host name or IP address for the destination Destination Folder Type in the path of the destination folder User Name Type in the user name for logging on Password Type in the password Reference Click to check the structure of the folders on the destinati...

Page 124: ...1 5 17 Routing a document from a system user box Chapter 5 2 Touch File SMB Direct Input The Scan to SMB screen appears 3 Type in the destination information To specify an additional SMB server touch Next Dest and then enter the information 4 Touch OK ...

Page 125: ...hecked 2 Note To select all documents touch Select All To deselect all documents touch Reset To check information 1 Select the document and touch Route The Route screen appears 2 Touch Document Info Item Description Time Stored Shows the date and time that the data was saved Job No Shows the number of the registered job User Name Shows the name of the user that saved the data Document Name Shows t...

Page 126: ...ation user boxes This information can be changed while printing Settings can be specified for the following Item Description Secondery Field Text can be added to the number that is printed A maximum of 20 characters can be entered Date Time Select the format for the date and time that is printed Density Select the density for the numbers that are printed Number Type Select the output format number...

Page 127: ...t from a system user box Chapter 5 To change the stamp elements 1 Select the document and then touch Route The Route screen appears 2 Touch Edit Stamp Elements The Edit Stamp Elements screen appears 3 Touch the button for the setting to be changed and then change the setting ...

Page 128: ...ment from a system user box Chapter 5 Touch Secondary Field type in the text to be added and then touch OK Touch Date Time select the format for the date and time to be printed and then touch OK Touch Density touch the button for the desired text density and then touch OK ...

Page 129: ...document from a system user box Chapter 5 Touch Number Type select the format for the numbering and then touch OK Touch Print Position select the printing position and then touch OK 2 Note To select all documents touch Select All To deselect all documents touch Reset ...

Page 130: ...6 Control panel settings Chapter 6 Control panel settings ...

Page 131: ...e parameters are described in this manual Box permissions Users of various levels can access this machine Other than machine admin istrators box administrators can use Box functions The following types of users can access boxes User types Parameter Description Page reference One Touch Registration New boxes can be created p 6 4 Administrator Setting Specify settings for managing the boxes p 6 9 p ...

Page 132: ...e password even if a password has been set for the box 2 Reminder The following operations are performed from Web Connection For de tails refer to Chapter 7 Settings that can be specified using Web Con nection on page 7 2 Operation Create boxes View download delete documents Change box settings Delete boxes Box type Pub lic user boxes Per sonal user boxes Public user boxes Person al user boxes Pub...

Page 133: ...ed box that anyone can use Personal User Box Box for an individual that can only be accessed by users that have logged on if user authentication settings have been applied Bulletin Board User Box Bulletin box registered on the Bulletin Board User Box screen displayed from the System User Box tab For details refer to the User s Guide Facsimile Operations Annotation User Box This box is used when ad...

Page 134: ...y Operations Item Description User Box No Touch User Box No and then use the keyboard to type in the user box number Name Touch Name and then use the keyboard that appears to type in the user box name Password Touch Password and then use the keyboard that appears to type in the password Index Touch Index and then select the search characters Type Touch Public or Personal If Personal was selected t...

Page 135: ...rol panel settings 6 6 cm3521 Control panel settings Chapter 6 To register a box 1 Press the Utility Counter key 2 Touch 1 One Touch Registration 3 Touch 3 User Box The User Box screen appears Utility Counter ...

Page 136: ...ttings 6 cm3521 6 7 Control panel settings Chapter 6 4 Touch 1 Public Personal User Box 5 Touch New The registration screen 1 2 appears 6 Specify the desired box settings 7 Touch Fwd The registration screen 2 2 appears ...

Page 137: ...6 Control panel settings 6 8 cm3521 Control panel settings Chapter 6 8 Specify the desired settings 9 Touch OK 10 Touch Close The box is registered ...

Page 138: ...een To display the Administrator Setting screen 1 Press the Utility Counter key 2 Touch 3 Administrator Setting An item in the Utility mode menus can also be selected by pressing the key in the keypad for the number beside the desired button For 3 Administrator Setting press the 3 key in the keypad Utility Counter ...

Page 139: ...e setting touch Exit in the sub display area or press the Utility Counter key Otherwise cancel the Utility mode by touching Close in each screen until the screen for the Copy Fax Scan or Box mode appears 2 Reminder If Prohibit Functions when Auth Error in Administrator mode is set to Mode 2 and an incorrect administrator password is entered the speci fied number of times it is no longer possible t...

Page 140: ...needed should be deleted To delete unused user boxes Boxes containing no saved documents can be deleted as unused boxes 1 In the Administrator Setting screen touch System Setting 2 In the System Setting screen touch 0 User Box Setting 3 In the User Box Setting screen touch 1 Delete Unused User Box 4 To delete the boxes touch Yes ...

Page 141: ...d 2 Note For details on operations that can be performed by box administrators refer to Box permissions on page 6 2 2 Reminder If Password Rules is set to ON a password containing less than 8 characters cannot be registered If a box password containing less than 8 characters has already been registered change the password so that it contains 8 characters before setting Password Rules to ON For det...

Page 142: ...D 4 Touch OK Use by the box administrator is restricted This completes the proce dure for restricting use by the box administrator 5 Touch Password A screen appears allowing the password for the box administrator to be specified 6 Type in the password and then touch OK A screen for retyping the password appears 7 Type in the password specified in step 6 and then touch OK The password for the box a...

Page 143: ...6 Control panel settings 6 14 cm3521 Control panel settings Chapter 6 Detail For details on typing in text refer to Entering text on page 8 3 2 Note To cancel the setting touch Cancel ...

Page 144: ...ngs To check the hard disk capacity The amount of space on the hard disk can be checked 1 In the Administrator Setting screen touch Security Setting 2 In the Security Setting screen touch 6 HDD Setting Parameter Description Check HDD Capacity Displays the amount of hard disk space that is used and remaining Temporary Data Over write Setting Select either Mode 1 or Mode 2 as the method for overwrit...

Page 145: ...ne destroys data by overwriting all data in the entire area where an image was stored when that image data on the hard disk is considered unnecessary In addition destroying the structure of data other than image data prevents the disclosure of the data in case the hard disk is stolen Mode 1 Overwritten with 0x00 Mode 2 Overwritten with 0x00 Overwritten with 0xff Overwritten with the letter A 0x61 ...

Page 146: ...verwriting with encryption of the hard disk differs depending on whether Mode 1 or Mode 2 is selected Normally Encryption Priority is selected If Overwrite Priority is selected data overwriting with encryption of the hard disk is performed depending on whether Mode 1 or Mode 2 is selected Select this setting when the format of the data written to the hard disk is considered important If the securi...

Page 147: ... message appears indicating that the encryption key does not match the Administrator Setting screen appears In this screen touch HDD Format 2 Reminder When turning the main power switch off then on again wait at least 10 seconds before turning it on otherwise the copier may not function nor mally 2 Note In order to enable the setting specified in the Temporary Data Overwrite Setting screen Overwri...

Page 148: ...0xff Overwritten with random 1 byte numbers Verified Mode 4 Overwritten with random 1 byte numbers Overwritten with 0x00 Over written with 0xff Mode 5 Overwritten with 0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with 0xff Mode 6 Overwritten with 0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with 0xff Overwritten with 0x00 Overwritten with 0xff Overwritten with 512 b...

Page 149: ...e Security Setting screen touch 6 HDD Setting 3 In the HDD Setting screen touch 3 Overwrite All Data The Overwrite All Data screen appears 4 Select the desired method for overwriting data on the hard disk and then click Overwrite The length of time to perform mode 1 is about 40 minutes A confirmation message appears asking whether or not to overwrite the data ...

Page 150: ...ata was completed Turn OFF main SW and ON appears 6 Follow the instructions in the screen to restart the machine The data on the hard disk is overwritten 2 Reminder While the data is being overwritten do not use the main power switch to turn the machine off and on When turning the main power switch OFF then ON wait for 10 seconds or longer before turning it ON again otherwise the copier may not fu...

Page 151: ...g screen touch 4 HDD Lock Password The Register HDD Lock Password screen appears If a hard disk locking password has already been specified touch 6 HDD Lock Password to display a screen that contains the cur rent password From the displayed screen the password can be changed or the hard disk locking password can be canceled 4 Type in the password 20 characters long and then touch OK A screen for r...

Page 152: ...ecovery 2 Note Do not specify a password that is 20 times the same character 2 Reminder Be sure to keep the specified password in a safe place so that it will not be lost When turning the main power switch OFF then ON wait for 10 seconds or longer before turning it ON again otherwise the copier may not func tion normally Detail For details on typing in text refer to Entering text on page 8 3 2 Not...

Page 153: ...rd disk may no longer be available 1 In the Administrator Setting screen touch Security Setting 2 In the Security Setting screen touch 6 HDD Setting 3 In the HDD Setting screen touch 5 HDD Encryption Setting The Register Encryption Key screen appears 4 Type in the encryption key 20 characters long and then touch OK The encryption key must contain 20 characters Do not specify an encryption key that...

Page 154: ...ing the main power switch off then on again wait at least 10 seconds before turning it on otherwise the copier may not func tion normally 7 Use the main power switch to turn on the machine An error message appears indicating that the encryption key does not match 8 Display the Administrator Setting screen When an error message appears indicating that the encryption key does not match the Administr...

Page 155: ... Key is touched the Register Encryption Key screen appears If authentication of the encryption key failed spec ify the encryption key again 10 Restart the machine The hard disk is encrypted 2 Reminder When turning the main power switch off then on again wait at least 10 seconds before turning it on otherwise the copier may not function nor mally ...

Page 156: ...ting screen touch Security Setting 2 In the Security Setting screen touch 6 HDD Setting 3 In the HDD Setting screen touch 6 HDD Formatting A confirmation message appears asking whether or not to format the hard disk 4 To format the hard disk touch Yes To return to the HDD Setting screen without formatting the hard disk touch No A screen appears indicating that the hard disk is being formatted and ...

Page 157: ...Control panel settings Chapter 6 5 Restart the machine The hard disk is formatted 2 Reminder When turning the main power switch off then on again wait at least 10 seconds before turning it on otherwise the copier may not function nor mally ...

Page 158: ...7 Specifying settings using Web Connection Chapter 7 Specifying settings using Web Connection ...

Page 159: ...asily from your computer The following Box function settings can be specified User mode The following settings can be specified by all users 2 Note A password does not need to be entered when logged on as the box ad ministrator Only users logged on as a registered user can monitor or create private user boxes Setting Description User Box tab Open User Box Operations for example to download or dele...

Page 160: ...Open User Box Operations for example to download or delete a saved document can be performed after a box number has been specified In addition attributes such as the box password and owner can be changed The following boxes can be opened Public personal user boxes Create User Box The following boxes can be created Public user boxes User Box Admin Settings Whether or not box administrator settings ...

Page 161: ...ress bar type the IP address of the this machine and then press the Enter key http IP_address_for_machine Example If the IP address of this machine is 192 168 1 20 http 192 168 1 20 Detail When SSL TLS is enabled the URL becomes https IP_address_for_machine Even if http is entered the URL at https is automatically ac cessed Item Operating environment Network Ethernet TCP IP protocol Computer appli...

Page 162: ...ppears before you can operate the machine Structure of pages The page that appears immediately after Web Connection is accessed is called the User mode page This page appears after logging on to the appli cation as a public user The pages of Web Connection are constructed as shown below Detail For details on logging on refer to Logging on and logging off on page 7 8 1 2 3 11 5 6 10 8 12 4 7 9 ...

Page 163: ...er section and scanner section are displayed using icons 6 Message display If an error occurred in the machine the status of the malfunction error and other error information are displayed 7 Help The page specified in Online Manual URL is displayed 8 Refresh button Click to update the displayed page 9 Device name The name of the device currently being accessed is displayed 10 Tabs Select the categ...

Page 164: ...tility is accessed again In addition since the machine s control panel remains locked and cannot be used the machine must be restarted In order to avoid this problem disable the cache 2 Note The menus and commands may vary depending on the Web browser ver sion For details refer to Help for the Web browser For Internet Explorer 1 On the Tools menu click Internet Options 2 On the General tab click S...

Page 165: ...ser authenti cation is performed it is necessary to log off first then log on again Logging off 2 Note When logged on a timeout occurs and you will automatically be logged off if no operation is performed for a specified length of time The timeout period for User mode and Administrator mode can be spec ified in the page that appears by clicking Authentication Network Tab then Auto Logout in Admini...

Page 166: ...off and the Login page appears Logging on to User mode Public User There are two procedures for logging on to User mode one for a registered user and one for a public user If user authentication is not performed log on as a public user 1 In the Login page select Public User If necessary select the language and display format ...

Page 167: ...y is selected in the menu below Device In formation on the System tab Page display of the Job tab If a screen reading software is used we recommend selecting HTML as the display format Logging on to User mode registered user box administrator There are two procedures for logging on to User mode one for a registered user and one for a public user The following procedure describes how to perform use...

Page 168: ...ered user box administrator 1 In the Login page type the user name and the password To log on as the box administrator type boxadmin as the user name and type the password specified in Specifying box adminis trator settings on page 6 12 If necessary select the language and display format 2 Click Login The User mode page appears ...

Page 169: ...cancel operation restrictions If a screen reading software is used we recommend selecting HTML as the display format Logging on to Administrator mode In order to specify system and network settings log on to Administrator mode 2 Note When logged on to Administrator mode the control panel of this machine is locked and cannot be used Depending on the status of the machine you may not be able to log ...

Page 170: ... 2 Reminder If Prohibit Functions when Auth Error in Administrator mode is set to Mode 2 and an incorrect administrator password is entered the speci fied number of times it is no longer possible to enter Administrator mode For details on the Prohibit Functions when Auth Error parameter refer to the User s Guide Copy Operations If a screen reading software is used we recommend selecting HTML as th...

Page 171: ... in those boxes can be viewed 2 Reminder If Prohibit Functions when Auth Error in Administrator mode is set to Mode 2 and a box user enters an incorrect password the specified number of times that box is locked out and can no longer use the ma chine Contact the administrator to cancel operation restrictions Open Public Personal User Box Item Description User Box No Type in the number of the box to...

Page 172: ...box type the password 4 Click OK A list of the documents saved in the specified box is displayed Item Description Page Display by 50 cases If there are more than 50 boxes specify the page to be displayed Search from Index Displays the list of boxes according the index search characters selected when the box was created Box list Displays the box number box name owner s name and date time that the b...

Page 173: ...that can be downloaded are those saved in Scan mode Box Detail Information Item Description Refresh to the new information Click to display the most recent information User Box No Displays the number of the box User Box Name Displays the name of the box Index Displays the search characters for the box Documentation Auto Delete Time Displays the length of time until documents are delet ed from the ...

Page 174: ...of the document Time Stored Displays the date time that the document was regis tered Click this icon to display detailed information for the document Indicates documents that can be downloaded Click this icon to download the document to a computer Specify the type of data to be downloaded and the range of pages and then click OK Click this icon to delete the document Click this icon to change the ...

Page 175: ...select the check box Documentation Auto Delete Time Select the length of time that a document is stored in the box User Box Password is changed Select this check box to change the password for the box Current Password Type in the current password of a maximum of 8 al phanumeric characters New Password Type in the new password Enter 8 or less numbers The plus sign and quotation mark cannot be used ...

Page 176: ...cm3521 7 19 Specifying settings using Web Connection Chapter 7 Deleting a box The currently open box can be deleted 1 In the Box Detail Information page click Delete User Box 2 Check the displayed information and then click OK to delete the box ...

Page 177: ...e of a maximum of 20 characters User Box Password Type in a password of a maximum of 8 alphanumeric characters The plus sign and quotation mark cannot be used Retype User Box Password Type in the password again for confirmation Index Type in the characters used for indexing To add the box to the Main group select the check box User Box Type Select either Public or Personal as the box type Owner Na...

Page 178: ...e necessary settings and then click Apply 2 Reminder If Password Rules is set to ON a password containing less than 8 characters cannot be registered If a box password containing less than 8 characters has already been registered change the password so that it contains 8 characters before setting Password Rules to ON For details on the password rules re fer to the User s Guide Copy Operations ...

Page 179: ...t of data saved in those boxes can be viewed Open Public Private User Box Public Private User Box List Item Description User Box No Type in the number of the box to be opened Item Description Page Display by 50 cases If there are more than 50 boxes specify the page to be dis played Search from Index Displays the list of boxes according the index search char acters selected when the box was created...

Page 180: ... 7 cm3521 7 23 Specifying settings using Web Connection Chapter 7 To open a box 1 Select the box type and then click Next 2 In the User Box No box type the box number 3 Click OK A list of the documents saved in the specified box is displayed ...

Page 181: ...ing To add the box to the Main group select the check box Documentation Auto Delete Time Select the length of time that a document is stored in the box User Box Password is changed Select this check box to change the password for the box New Password Type in the new password of a maximum of 8 alphanumeric characters The plus sign and quotation mark cannot be used Retype New Password Type in the ne...

Page 182: ...fying settings using Web Connection Chapter 7 2 Reminder The following appear with personal user boxes User Box Owner is changed User Box Type Owner Name 2 Reminder If Password Rules is set to ON a password containing less than 8 characters cannot be registered ...

Page 183: ...7 26 cm3521 Specifying settings using Web Connection Chapter 7 Deleting a box The currently open box can be deleted 1 In the Box Detail Information page click Delete User Box 2 Check the displayed information and then click OK to delete the box ...

Page 184: ...ating boxes Administrator mode New boxes can be created Only shared boxes can be created in Adminis trator mode To create a box 1 Select the type of box to be created and then click Next 2 Specify the necessary settings and then click Apply For details on the settings refer to Creating boxes User mode on page 7 20 ...

Page 185: ...nistrator mode The box can be checked to see whether or not box administrator settings have been specified Detail The box administrator can monitor documents in public and personal user boxes without a password From the control panel of the machine or the Login page of Web Connec tion log on with the ID boxadmin and then type in the specified pass word ...

Page 186: ...8 Appendix Chapter 8 Appendix ...

Page 187: ...dcast des tinations or send the transmission in multiple batches Image could not be saved in User Box due to insufficient capacity in HDD Please check Job History The hard disk is full Delete unnecessary data and then try saving the image The number of User Box has reached its maxi mum The number of user boxes that can be registered has reached the maximum number possible Delete unnecessary user b...

Page 188: ...ow to use the keyboard that appears in the touch panel for typing in the names of registered accounts and custom paper sizes The keypad can also be used to type in numbers Any of the following keyboards may appear Example Password input screen Screen for entering the name of a custom paper size ...

Page 189: ...8 Appendix 8 4 cm3521 Appendix Chapter 8 Touching Shift switches the keyboard display between lowercase letters numbers and uppercase letters symbols ...

Page 190: ...ped in with the keypad The entered characters appear in the text box 2 Note To cancel changes to the settings touch Cancel To clear all entered text press the C clear key Detail To change a character in the entered text touch and to move the cursor to the character to be changed touch Delete and then type in the desired letter or number List of available characters space Alphanumeric characters sy...

Page 191: ... the PDF format when converting color documents to data The highest compression efficiency is achieved by identifying the text and image regions and using the resolution and compression method most appropriate for each region The compact PDF format can be selected when converting docu ments to data using the scanning functions of this machine Contrast The difference in intensity between the light ...

Page 192: ...ice for storing data The data can be stored even if the power is turned off HTTP Abbreviation for HyperText Transfer Protocol A protocol used to send and receive data between a Web server and a client Web browser Documents containing images recordings and video clips can be exchanged with the expressive form information Install To install hardware operating systems applications printer drivers on ...

Page 193: ...g the system of a computer PASV Abbreviation for PASsiVe A mode for connecting to an FTP server from within a firewall If this mode is not specified the firewall will be considered inaccessible and the connection will be terminated pre venting the file from being sent PDF Abbreviation for Portable Document Format An electronically for matted document which uses the pdf extension Based on the Post ...

Page 194: ...n the Web serv er and browser Subnet Mask The unit used to divide a TCP IP network into small networks sub networks It is used to identify the bits in a network address that are higher than the IP address TCP IP Abbreviation for Transmission Control Protocol Internet Protocol The de facto standard protocol used by the Internet that uses IP ad dresses to identify each network device Thumbnail A sma...

Page 195: ...32 Compact PDF 4 19 Copy number 3 14 3 34 Copying document data 3 9 Cover mode 3 21 Cover pages 3 21 Creating boxes 6 4 D Date 3 24 3 41 Delete unused user box 6 11 Deleting document data 3 5 Destinations 2 9 4 6 4 7 4 9 4 11 4 13 4 15 5 6 5 7 5 9 5 12 5 14 5 16 Detail explanation x 13 Direct input 2 12 Document information check from machine 4 17 5 18 Document name change from machine 3 6 Documen...

Page 196: ...oxes 6 4 Reminder explanation x 13 Routing document data 4 4 5 4 Routing document data from public user box personal user box 4 2 Routing information check 4 17 5 18 Routing transmission methods 4 3 5 3 Routing types 4 3 5 3 S Sample copy 3 31 Saving copy documents 2 5 Saving document data to specified box 2 12 Saving scans 2 9 Searching for box names 3 4 Single sided double sided printing 3 14 3 ...

Page 197: ...8 Appendix 8 12 cm3521 Appendix Chapter 8 ...

Page 198: ......

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