Lucent Technologies INTUITY Voice/FAX Messaging User Manual Download Page 6 | Manualshive

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Summary of Contents for INTUITY Voice/FAX Messaging

Page 1: ...INTUITY Voice FAX Messaging User s Guide 585 310 733 Comcode 107731481 Issue 2 February 1996...

Page 2: ...as been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable pro tection against harmful interfe...

Page 3: ...nu 3 Address 3 Address Before Record ABR 4 Autodelete 4 Autoprint 4 Header 4 Mailbox 5 Personal Fax Extension 6 How to Navigate Your Mailbox Options 7 How to Log In 9 Creating or Changing Your Passwor...

Page 4: ...off 19 Creating and Sending a Voice fax Message ABR on 21 Sharing Fax Machines 23 How to Get and Respond to Messages 23 Listening to a Message Header 23 Responding to a Message 24 Printing a Fax 24 A...

Page 5: ...ddresses from a List 36 Scanning List Summaries 37 Reviewing and Modifying a List 38 How to Create a Personal Directory 39 Creating and Appending a Directory 39 Reviewing and Deleting Entries from a D...

Page 6: ...vi Contents...

Page 7: ...users without actually calling their telephones Conversely other users can record and send voice mail messages and voice fax messages directly to your mailbox When convenient you can access your mailb...

Page 8: ...e You can retrieve a fax from your mailbox and have it printed anywhere a fax machine is available With compatible fax software and a modem you can access and download faxes to a PC or laptop computer...

Page 9: ...the Activity Menu graphic below As you press keys in the Activity Menu to access the principal functions you move to different menu levels and the keys change meaning Address A telephone number usual...

Page 10: ...a designated fax printer Header A summary of an incoming voice fax or voice fax message equivalent to a return address and postmark on a letter It includes the length of the message in minutes and or...

Page 11: ...tegories according to their status The system keeps incoming messages until you delete them or until an automatic deletion date Because space is limited it is wise to review and delete messages regula...

Page 12: ...tened to the message itself Old Fax voice or voice fax messages to which you ve listened or printed but haven t deleted Accessed Fax voice or voice fax messages delivered and listened to by the recipi...

Page 13: ...ow NOTE If you do not have a personal fax extension you have a single number for both voice and fax messages Because of the system memory demands of fax messaging you are urged to act on fax voice or...

Page 14: ...answer on off If you are away from your telephone for extended periods illness vacation sabbatical etc you may wish to turn your call answer capability off so your mailbox doesn t fill up To administe...

Page 15: ...sion or telephone number and a default password for login and assigns a system mailbox access number your system extension You should receive directions specific to your system prior to logging in Aft...

Page 16: ...Ascending or descending digits for example 1234 or 4321 The same digits for example 0000 Digits corresponding to your name or initials for example 5646 for John The current year for example 1993 The...

Page 17: ...re record return to step 2 to play back 5 Press to approve NOTE This capability may not be available on your system Tips Usually you don t have to wait for the voice prompts you can dial through them...

Page 18: ...ording Your Basic Greeting 1 Press from the Activity Menu 2 Listen to a summary of active greetings 3 Press to record or re record a greeting 4 Enter a number 1 to 9 for the greeting 5 Speak greeting...

Page 19: ...l Fax Extension While it is a true mailbox a personal fax extension also acts as a storage site to reduce the memory limits of a single voice fax extension for users who receive many faxes Callers can...

Page 20: ...re similar in all respects but one to send a fax you must access the system from the fax machine from which you wish to transmit You can record a voice message and attach it to a fax in two ways From...

Page 21: ...nsmission is complete Thus you must address a fax before you send it It is recommended that you elect ABR on To change the ABR setting 1 Press Personal Mailbox Options from the Activity Menu 2 Press Y...

Page 22: ...our own telephone 1 Press from the Activity Menu 2 To address a fax only message select one of the following Enter recipient s address that is the telephone extension if internal or the telephone numb...

Page 23: ...17...

Page 24: ...r if external and press To send to a mailing list a Press to access a list b Enter list owner s extension and press If you re the owner just press c Enter list ID name and press 3 Press to access deli...

Page 25: ...19...

Page 26: ...2 Record message at the tone 3 Optional To edit your message before approving Press to stop recording or pause Press one of the following 4 Press to approve voice message 5 Address voice message ABR o...

Page 27: ...21...

Page 28: ...ling list a Press to access a list b Enter list owner s extension and press If you re the owner just press c Enter list ID name and press 3 Press to approve address 4 Record message at the tone 5 Opti...

Page 29: ...OTE The button label on your fax machine may be different from START Common alternate keys for this function are SEND TRANSMIT and CONNECT At the prompt press the key that begins the transmission proc...

Page 30: ...ch a private voice message to your fax In any case you can send a fax and or fax message to your own mailbox or a fax only message to your personal fax extension by keying your extension as the delive...

Page 31: ...prints automatically to a designated printer The message and header stay in your mailbox until you delete them You can reprint if you wish To select a default printer or specify a printer destination...

Page 32: ...eader or message you can choose from several options 1 Press any of the following Print to default fax machine extension or name printer ext Specify a destination This number becomes the default for t...

Page 33: ...d Autoscan is most useful for mobile telephone users because it requires touching only two buttons 1 Press from the Activity Menu 2 Press one of the following 3 Use the Respond and Act On options as n...

Page 34: ...owing 3 Press one of the following Internal Those from callers at your business location External Those from outside your business location Busy Those that come in when you are using your telephone li...

Page 35: ...ctivity Menu 2 Press any of the following 3 Press to approve then proceed to Assigning Greetings to Call Types After you have recorded multiple personal greetings and defined the call types to which y...

Page 36: ...calls you must assign the same greeting to the two prime time calls types internal and external or busy and no answer Listen to the voice prompts for guidance Activating Previously Recorded Greetings...

Page 37: ...en to first greeting status statement 3 Press any combination of the following 4 Press to quit scanning Listen to a greeting Re record a greeting Delete and skip to the next greeting Return to the pre...

Page 38: ...32...

Page 39: ...by following the selection procedure 1 Press any or none of the following Undeliverable Can t be delivered usually because the recipient s mailbox is full You can listen to re address and re record th...

Page 40: ...one of the following options 1 Press to modify and or re send the selected message Press to re send the message as is To re record the message a Press b Speak message at the tone c Edit normally d Pre...

Page 41: ...35 Press to re send an undelivered message to the original recipient only...

Page 42: ...nd press b Press to review and edit original addresses c Change delivery times or options Tips If you re send a filed message it leaves the file cabinet portion of your mailbox You must file a copy ag...

Page 43: ...appended Specify an address as a number or name press to switch modes Tip When creating a list you can also include an existing list by entering at step 4 Deleting Addresses from a List Delete address...

Page 44: ...ummaries 1 Press from the Activity Menu 2 Listen to the list summary 3 Press any of the following Skip to next list Delete the entire list Review modify list members Return to Reviewing and Modifying...

Page 45: ...Press to stop adding deleting specified entries 6 Press when finished reviewing Skip to the next name Delete name Repeat name Return to previous name Review from beginning Add delete specified entrie...

Page 46: ...ssing by name to use your personal directory You can create your personal directory in name or number addressing mode 1 Press from the Activity Menu 2 Enter an address and press 3 Listen to your entry...

Page 47: ...41 Reviewing and Deleting Entries from a Directory 1 Press 2 Do one of the following 5 2...

Page 48: ...n t care what numbers or letters you use for each alias You should try to use 2 or 3 letter abbreviations that use people s initials For example for Mel F Lewis you might enter M F L instead of the lo...

Page 49: ...ix numbers for users on remote systems How to Leave a Call Answer Message When leaving a call answer message you have several options for making full and efficient use of the system When it answers th...

Page 50: ...s NOTE If you record a message and either hang up or go to another option the system automatically delivers your message to the person you are calling To prevent delivery of your message you must dele...

Page 51: ...45...

Page 52: ...ter your password Logging in from a system telephone From any telephone connected to your company s system dial the system extension then enter your extension and password Logging in from a remote tel...

Page 53: ...kip your greeting and press for Help Change your greeting everyday to match your daily schedule Delete old messages Your mailbox has limited space When it s getting full the system tells you Delete me...

Page 54: ...last name first The system tells you the extension Make messages priority When you want someone to listen to your message right away send it as a priority message Make messages private When you want...

Page 55: ...very to others at a specified time and date Use the system as a calendar reminder by scheduling messages to yourself Use mailing lists Create a mailing list of extensions Then send your message to one...

Page 56: ...50...

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