Lexmark OfficeEdge Pro4000c Quick Reference Manual Download Page 1

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Pro4000 Series Quick Reference Guide

October 2012

www.lexmark.com

Summary of Contents for OfficeEdge Pro4000c

Page 1: ...Pro4000 Series Quick Reference Guide October 2012 www lexmark com...

Page 2: ...ed subject to a restriction that they may be used only once After this single use the license to use the print cartridges and their contents terminates and you agree to return them only to Lexmark for...

Page 3: ...d or flash drive 24 Printing documents from a memory card or flash drive 24 Canceling print jobs 24 Printing from a mobile device 25 Copying 26 Tips for copying 26 Making copies 26 Making a two sided...

Page 4: ...ually 44 Using the Embedded Web Server 46 Accessing the Embedded Web Server 46 Understanding the home page 46 Customizing printer settings 46 Using shortcuts 48 What are shortcuts 48 Getting started 4...

Page 5: ...one page image on one side of the paper The Pages per Sheet feature allows you to print multiple pages on one sheet You can print up to 16 page images on one side of a sheet of paper Print on both si...

Page 6: ...PictBridge enabled digital cameras and USB flash drives SmartSolutions Simplify printer tasks that you frequently repeat by creating and customizing your printer solutions Using the SmartSolutions too...

Page 7: ...e then see Installation screen did not appear during installation on page 50 Download the printer driver from www lexmark com 3 Remove tape and packing material from all areas of the printer 4 If nece...

Page 8: ...8 Load paper with the printable side facedown 9 Adjust the paper guides to rest against the left right and bottom edges of the paper 1 2 3 Note Make sure the paper is below the maximum fill line loca...

Page 9: ...near the product and easily accessible 12 Make sure the printer is on Note It may take a while before the first screen appears on the printer control panel 13 Using the printer control panel press th...

Page 10: ...Zone Time Zone Please choose a time zone and press OK UTC 05 00 Eastern Time USA Ca UTC 06 00 Central Time USA Ca UTC 07 00 Mountain Time USA C Note This step appears only in some countries 19 To conf...

Page 11: ...Get my printer ready to send and receive faxes What will I be missing if I don t do this now How can I do this later Lexmark Pro4000 Series Installation Lexmark Pro4000 Series Installation Get my pri...

Page 12: ...he parts of the printer 1 2 3 4 6 9 7 8 10 SD MS xD M MC 5 Paus e D i alTon e Redi a l A dd r ess Boo k 11 Use the To 1 Automatic Document Feeder ADF Scan copy or fax multiple page documents Access AD...

Page 13: ...nd the ink cartridge information 13 Scanner glass Scan copy or fax photos and documents 14 Power supply with port Connect the printer to the power cord 15 Duplex unit Print on both sides of a sheet of...

Page 14: ...s Operate an automated answering system Select letters when creating a Speed Dial list Type numbers to enter or edit the date and time shown on the display Use To 6 Back Return to the previous screen...

Page 15: ...drives Supported memory cards and file types Memory card File type Secure Digital SD Secure Digital High Capacity SDHC Micro Secure Digital with adapter Micro SD Mini Secure Digital with adapter Mini...

Page 16: ...s being accessed FLASH DRI VE Notes The flash drive uses the same port that is used for a PictBridge camera cable An adapter may be necessary if your flash drive does not fit directly into the port Wa...

Page 17: ...individually or in packs You can order a mix of standard ink cartridges and high yield ink cartridges depending on your needs For page yield information visit www lexmark com yields The cartridges use...

Page 18: ...nded working electrical outlet to allow it to perform automatic maintenance cycles Notes Cleaning the printhead nozzles uses ink so clean them only when necessary Deep cleaning uses more ink so try th...

Page 19: ...8 Solaris SPARC x86 10 The printer driver for this operating system is available only at http support lexmark com Note Information on additional operating system versions that are compatible with the...

Page 20: ...il settings of your printer Status Messenger Learn more about the printing problems encountered Status Monitor Center Check the supplies status of your printer Order supplies online Product Update Rec...

Page 21: ...inter folder 1 From the Finder navigate to Applications select your printer folder Web Links 2 Double click the Web link that you want to visit Use To Customer Support Contact customer support Lexmark...

Page 22: ...business cards iron on transfers window clings and other specialty print jobs Paper and specialty media One sided or two sided printing Recommended paper Set paper type to Photo One sided Lexmark Per...

Page 23: ...lor Black to use four inks including black Color Only to use cyan magenta and yellow inks 6 Click OK to close any printer software dialogs 7 Click OK or Print For Macintosh users 1 With a document ope...

Page 24: ...e quality of graphics Print Photos allows you to print all photos selected photos by photo range and print photos using predefined photo size templates 4 To adjust the print settings press the up or d...

Page 25: ...our mobile device depending on its features You can also customize print settings from your mobile device Depending on your Lexmark printer model you may need to download the LexPrint Listener applica...

Page 26: ...the scanner glass 3 From the printer control panel navigate to Copy OK Copies 4 Press the left or right arrow button to select the number of copies 5 From the Copy menu screen press the up or down arr...

Page 27: ...are bound along the long edge of the page left edge for portrait orientation and top edge for landscape orientation For short edge binding pages are bound along the short edge of the page top edge fo...

Page 28: ...rinter control panel navigate to Scan OK Computer USB Connected Computer OK The USB connected computer will receive the scan by default Note Make sure the scan software is installed on the destination...

Page 29: ...me select your printer Scan In Windows 7 or earlier a Click or Start b Click All Programs or Programs and then select the printer program folder from the list c Navigate to Printer Home select your pr...

Page 30: ...f devices select your printer Note For information on finding the list of devices check the documentation that came with the application or search for Scanning an image in the Search field of the Help...

Page 31: ...port the original document size When using the ADF adjust the paper guides on the ADF to the width of the original document To easily retrieve a document after copying or scanning lift the ADF input t...

Page 32: ...applicable to your telephone service Scenario 1 Standard telephone line Setup 1 Printer is connected to a dedicated fax line To connect Connect the cable from the wall jack to the port of the printer...

Page 33: ...elephone company then make sure that you set the correct ring pattern for the printer Otherwise the printer will not receive faxes even if you have set it to receive faxes automatically Setup 3 Printe...

Page 34: ...ternet access To minimize interference between the two channels and ensure a quality connection you need to install a DSL filter for the analog devices fax machine telephone answering machine in your...

Page 35: ...he printer and telephone into the splitter Make sure you use a phone splitter not a line splitter To make sure that you are using the correct splitter plug an analog telephone into the splitter and th...

Page 36: ...our devices into the cable modem Your cable telephone service comes from the wall jacks To connect 1 Connect the cable from the wall jack to the port of the printer 2 Remove the protective plug from t...

Page 37: ...e wrap plug from the port of the printer The printer may not come with an RJ 11 adapter in your country or region If the additional device telephone or answering machine has an RJ 11 connector then yo...

Page 38: ...It is necessary for the proper functioning of the devices on the telephone line EXT LINE To connect Connect the cable from the wall jack to the port of the printer Connecting the printer to a wall ja...

Page 39: ...ncludes your name or your company name your fax number your fax number is your telephone number unless you have a dedicated fax telephone line and the time and date on your fax machine when a transmis...

Page 40: ...inter control panel navigate to Touch screen models Non touch screen models Address Book Setup OK Fax Setup OK Address Book OK 2 Use the menus to add a contact or a fax group You can add up to 89 cont...

Page 41: ...Color Black button to select a color or black and white fax 5 Press to start the fax job Warning Potential Damage Do not touch the cables or the and ports while actively sending a fax Tip You can send...

Page 42: ...nal on the line and takes over the call If the printer is on a dedicated fax line then you may set the printer to pick up on any number of rings If you have multiple numbers on a single line or if you...

Page 43: ...g the Wireless Setup Utility Windows only The Wireless Setup Utility lets you Configure the printer to join an existing wireless network Add a printer to an existing ad hoc network Change the wireless...

Page 44: ...ounter problems while running the application then click What is Wi Fi Protected Setup Wi Fi Protected Setup WPS is a simple and secure configuration that allows you to establish a wireless home netwo...

Page 45: ...w the instructions on the printer display USE THE PERSONAL IDENTIFICATION NUMBER PIN METHOD 1 From the printer control panel navigate to Setup OK Network Setup OK Wireless 802 11b g n OK Network Conne...

Page 46: ...ction Note The search fields may not appear in the Embedded Web Server depending on your printer model 3 Information pane View specific information and access submenu items depending on the menu selec...

Page 47: ...ing on your printer model Manage Profiles View the IP address of a profile or delete it Note This feature may not appear in the Embedded Web Server depending on your printer model Address Book Setup A...

Page 48: ...or wireless network Example A lawyer who uses his printer to send e mails to clients normally navigates through the printer control panel to select the feature and its available options Instead of do...

Page 49: ...r Make sure you have created a shortcut From the printer control panel navigate to Shortcuts OK select a shortcut OK or enter the shortcut number OK Note If you configured the shortcut to show the set...

Page 50: ...ge 52 Printer is busy or does not respond on page 52 Cannot delete documents from the print queue on page 52 Cannot print through USB on page 52 Installation screen did not appear during installation...

Page 51: ...If the Before you troubleshoot checklist does not solve the problem then try one or more of the following MAKE SURE THE INK CARTRIDGES ARE INSERTED CORRECTLY 1 Turn the printer on and then open the i...

Page 52: ...owly then the printer is in Sleep mode Press to wake up the printer If the printer will not come out of Sleep mode then reset the power 1 Unplug the power cord from the wall outlet and then wait 10 se...

Page 53: ...plugged in Check the cable connections for the following hardware if applicable Power supply Answering machine Cable modem Splitter Telephone VoIP adapter DSL filter RJ 11 adapter If the printer is c...

Page 54: ...ve ring if you subscribe to a distinctive ring service If the printer is sharing the telephone line with a telephone subscribed to voice mail then make sure that the following are set Auto Answer is O...

Page 55: ...ssword All devices on the same wireless network using WEP WPA or WPA2 share the same security key If you are not sure if your security information is correct then run the wireless setup again The prin...

Page 56: ...boxes in Europe the Middle East and Africa such as Livebox AliceBox N9UF Box Freebox or Club Internet may require you to press an association registration button when adding the printer to your wirele...

Page 57: ...r For Macintosh users with an AirPort base station In Mac OS X version 10 5 or later 1 From the Apple menu navigate to either of the following System Preferences Network AirPort System Preferences Net...

Page 58: ...ection Setup OK TCP IP OK IP Address OK Setup OK Network Setup OK Ethernet 10 100 OK Network Connection Setup OK TCP IP OK IP Address OK If the printer or the laptop does not have an IP address or if...

Page 59: ...connection Try using a different cable Damage to the cable may not be obvious MAKE SURE THE PRINTER POWER IS ON Make sure the printer is connected to a power source and is turned on MAKE SURE THAT TH...

Page 60: ...2012 Lexmark International Inc All rights reserved GOVERNMENT END USERS The Software Program and any related documentation are Commercial Items as that term is defined in 48 C F R 2 101 Computer Softw...

Page 61: ...SL fax setup 34 digital telephone service fax setup 35 distinctive ring setting 40 documents adding a network folder shortcut 28 faxing using the computer 41 faxing using the control panel 41 printing...

Page 62: ...ments from print queue 52 printer features 6 models 5 moving 18 setting up 6 printer control panel buttons 14 display 14 Ethernet indicator 14 layout 14 location 13 using 14 Wi Fi indicator 15 printer...

Page 63: ...etwork 59 troubleshooting print cannot delete documents from print queue 52 troubleshooting setup cannot print through USB 52 incorrect language appears on display 50 installation screen did not appea...

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