Lexmark Document Distributor User Manual Download Page 7

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Now look at the Actions provided by Document Distributor and see how they match up with the
example process.

In the hospital example, you need to break down the Document flow and then pick the Actions that
correspond:

E-mail listings to departments (EmailSMTP)

Convert document to fax (ConvertToDocument)

Fax job listings to departments (FaxByPrinter)

Next, write the script using the ScriptWizard.

Route Documents

Print Documents

Store and Retrieve Documents

EmailExchange

PrintASCII

DatabaseNotes

EmailNotes

PrintByAssoc

FTPget

EmailSMTP

PrintByDriver

FTPput

FaxByPrinter

PrintIP

GWDiscuss

GWMail

PrintPDF

GWCheckIn

LaunchExe

PrintTIF

ODBCRead

PrintURL

ODBCWrite

SaveToFile

Manipulate Documents

Recognize Document Content

EDMS Integration

ConvertImageFormat

ConvertBarcodeToText

DominoDocCheckin

ConvertToDocument

ConvertForm

DominoDocRetrieve

ImageCombine

ConvertToText

SharePointRead

ImageCrop

SharePointWrite

ImageDeskew

ImageInvert

ImageMerge

ImageRotate

ImageSeparate

ImageText

Summary of Contents for Document Distributor

Page 1: ...www lexmark com Basic Script Writing April 2002 Document Distributor...

Page 2: ...can purchase additional copies of publications related to this product by calling 1 800 553 9727 In the United Kingdom and Eire call 44 0 8704 440 044 In other countries contact your point of purchase...

Page 3: ...ard to write your script 4 EmailSMTP 8 ConvertToDocument 12 FaxByPrinter 15 Compiling your new script 18 Creating a Profile 20 Using the MFP ProfileWizard 21 Summary 25 Chapter 2 Parts of a Script 26...

Page 4: ...41 Add Actions Manually 45 Compilation Prompts 47 Summary 47 Chapter 4 Flow Control 48 Conditional Statements 48 If Then 48 Switch Case 51 Repetitive Statements 52 Loop 52 Repeat 53 Summary 54 Chapter...

Page 5: ...es Both of these documents are located at Start Programs Lexmark Document Distributor Client Included in this book Chapter 1 Your First Script Planning and creating your first script Chapter 2 Parts o...

Page 6: ...sers Once you ve decided that Document Distributor can improve your workflow process analyze the steps involved in the process Example of a work flow process The Human Resources Department must post j...

Page 7: ...zard Route Documents Print Documents Store and Retrieve Documents EmailExchange PrintASCII DatabaseNotes EmailNotes PrintByAssoc FTPget EmailSMTP PrintByDriver FTPput FaxByPrinter PrintIP GWDiscuss GW...

Page 8: ...te scripts to automate your workflow 1 Start the ScriptWizard by clicking the ScriptWizard icon 2 A Dialog box appears listing the steps to take to create a script Click Next 3 Choose which Document S...

Page 9: ...kstation The name can be up to 15 characters long You may also provide a longer description to help identify this work flow process This description can be seen by end users who submit jobs from a wor...

Page 10: ...s on page 2 the end user will scan the list of job openings or submit the list using Print N Send so select Yes a document is required for this job No user data is needed in this script To learn more...

Page 11: ...u can also add the same Action several times For example add FaxByPrinter again if you want to fax the document twice The Actions are carried out in the order they are added to the script If you need...

Page 12: ...operties Click on each of the following to specify the property Server To From Subject Message Attachments 1 Click the Server Property This property indicates the mail server that sends the e mail Sel...

Page 13: ...ndicates to whom the e mail is sent Select Use value specified and type in the recipient of the e mail 3 Click the From property This property is the sender s e mail address Select Use value specified...

Page 14: ...10 4 Click the Subject property This string is the subject of the e mail that is sent Select Use value specified and type in the subject...

Page 15: ...e 6 Click the Attachments property This property indicates what documents to attach to the e mail Since this script e mails the original document received from the user click Use a variable or propert...

Page 16: ...ed to be set Input Format Output 1 Click the Input property This is the document the action will operate on Click on Use a variable or property and choose original document from the list This is the d...

Page 17: ...13 2 Click the Format property This property specifies the file format of the output from this Action Choose PostScript as the conversion format...

Page 18: ...the output from this Action Click Create a new variable called in order to create a new document variable Type in PSDocument as the name of the new document This document can be used in subsequent Ac...

Page 19: ...e following properties need to be specified Input IPAddress FaxNumber StationID 1 Click the Input property This is the document that will be faxed Click on Use a variable or property select the PostSc...

Page 20: ...16 2 Click on the IPAddress property Provide the IP address or DNS name of the fax enabled Lexmark printer to be used for faxing...

Page 21: ...er of the receiving fax machine Be sure to include any additional numbers such as prefixes to access an external phone line or an area or country code 4 Click the StationID property Enter a station ID...

Page 22: ...e Primary Server to see the new script Notice the red square symbol on the script This indicates that the script needs to be compiled before it can be used Compiling turns your script into instruction...

Page 23: ...rors and Warnings window below the script text 3 After the script has been compiled and any syntax errors corrected you need to upload the script to the Server so it can be used Click Save to Server o...

Page 24: ...run Scan Settings so the MFP knows how to scan the document Server IP Address so the MFP knows which Server to send the scanned document to for processing To create a profile there must be an MFP in y...

Page 25: ...rver Admin toolbar This opens the ProfileWizard 2 The opening dialog outlines the steps you ll take to create a profile Click Next 3 Select the Server where the script resides and then select the scri...

Page 26: ...the MFP on which to create the profile Click Next 6 You can choose a shortcut to make it easier for your end users to access the profile For this example click Don t assign a shortcut for this profile...

Page 27: ...ments that your end users will scan when using this profile These settings include content paper size orientation and duplex The duplex choice only appears if the selected MFP has a duplex option For...

Page 28: ...ument is scanned Since the document is also faxed Black and White is a good choice for the Color setting Scan resolutions range from 150 600 dpi the higher the resolution the more details in the scann...

Page 29: ...You have now written a script using the ScriptWizard It was created compiled and saved to the server At that point the script could be used from a workstation using Print N Send or Select N Send To u...

Page 30: ...s reading a text file Properties and methods All objects contain properties and methods A property is a value that can be set that effects how the object operates A method is a function that operates...

Page 31: ...the shortcut Example 1 EmailSMTP Server mail server com EmailSMTP To NewEmployee lexmark com EmailSMTP From LDDTrain lexmark com EmailSMTP Subject New Job Listings EmailSMTP Message Please post on the...

Page 32: ...tter Must be unique within the script the names are not case sensitive so Name NAME and name are all considered the same variable name Cannot be a reserved word one that has a special meaning to the s...

Page 33: ...iables and properties The results of integer mathematical operators are always integers For example the result of 11 5 is 2 Operators Description Example EQ Equals b1 b2 results in a value of FALSE NE...

Page 34: ...le below uses the following string variables as an example string test 1 2 3 a bc EFG string check AbCdE Symbols Operators LT Less Than GT Greater Than LE Less Than or Equal To GE Greater Than or Equa...

Page 35: ...FTPput and FaxByPrinter Some Actions also produce a document as output such as ConvertImageFormat and ConvertToDocument When an Action produces a document as output the document is not created until t...

Page 36: ...ult values provided by the Action Actions also have methods that operate on documents Methods can have parameters If the method has parameters they follow the method name and are enclosed in parenthes...

Page 37: ...from the profile and information about the user who sent the job when it s available The following information is provided about the user who submitted the job Property Description userip The IP addr...

Page 38: ...document scanned 2 This statement sets the ConvertToDocument property of input to original document This tells the ConvertToDocument Action to act on the original document Many Actions have an input p...

Page 39: ...e character as the separator The separator character is not contained in the substrings You can access each string in the array by number Each item in the array can be used just as a string data objec...

Page 40: ...pened text file must be closed when you are finished using it Method Parameters bool Open string file bool bCreate string file Full path name of the file to open bool bCreate If TRUE the file will be...

Page 41: ...ta int size tf Open c data txt FALSE size tf GetSize data tf Read size tf Close The string variable named data now contains the contents of the text file See the Script Reference for a complete list o...

Page 42: ...cates where the output from its operation is stored Notice the following inputs and outputs in our sample script 1 ConvertToDocument Action uses the originally scanned document as its input 2 The outp...

Page 43: ...the variables for you and provides error checking on the settings you specify But sometimes you need to add just one more Action or make some other change With the Script Editor in Document Server Adm...

Page 44: ...the Save To Server function the changes to the script exist only on the local Server Admin computer Displays a dialog allowing you to specify whether this script needs an original document and modify...

Page 45: ...12345678 StationID Mail Room WaitForCompletion FALSE Go endwith This script receives new orders as TIFF images converts them to PostScript and faxes them to the shipping department where the order is...

Page 46: ...fore that Action For our example lets add the SaveToFile Action at the end of the script 2 Click in the text window below the last endwith statement at the bottom of the text The new Action will be ad...

Page 47: ...nal scanned document not the converted PostScript document 8 Click the Path property Specify a location to save the file This is a drive on the Document Server system Be sure the specified directory a...

Page 48: ...of the existing script 11 Use the Compile button to compile the script for the Document Server 12 Use the Save to Server button to send the updated instructions to the Document Server Once it has been...

Page 49: ...Press the Return key When you press the Return key you are automatically indented on the next line ready to add your properties or methods 4 Type a period and the list of properties and methods for t...

Page 50: ...termine whether this string contains the text Confidential For example 1 Declare the variables string DocContent bool isConfidential 2 Then when you type isConfidential DocContent Contains A window ap...

Page 51: ...string copies prompt Enter number of copies PrintIP copies copies AsInt Compilation prompts are used in several of the example scripts included with the Document Server This allows you to enter inform...

Page 52: ...execute the same blocks of statements multiple times Conditional Statements If Then The simplest form of flow control is to execute an Action when a condition is TRUE for example a document contains...

Page 53: ...eturnReceipt FALSE MailImportance LDD_PRIORITY_NORMAL DeliveryPriority LDD_PRIORITY_NORMAL DeliveryReport LDD_DELIVERYREPORT_FAILURE MoodStamp LDD_MOODSTAMP_NORMAL Go endwith endif If Then Else Adding...

Page 54: ...ame Length 0 then MailMessage This email was sent by original username else MailMessage This email was automatically generated by LDD endif with EmailSMTP Server mail server com To JoeSmith foobarcomp...

Page 55: ...any of the cases the default block is executed The default block is not required However if a default block is used it must be the last block Example of Switch Lexmark MFPs have a job accounting capa...

Page 56: ...dloop statement The loop begins with the counter variable being assigned the value indicated by istart With each execution of the loop the value of the counter is incremented by 1 This continues until...

Page 57: ...cuments If the document is confidential it is not e mailed The scanned image is saved to a file and a warning message sent to the user who scanned the confidential document with ConvertToText input or...

Page 58: ..._US Go endwith else with EmailSMTP Server mail server com To Receiver abcxyz com From Submitter Subject Scanned Document Message Here is the document you requested CharacterSet LDD_SMTPCHARSET_US Atta...

Page 59: ...ave any way to communicate with the user User data is the way to gather additional information also called metadata from your users When you write the script you specify the questions to ask When acce...

Page 60: ...ed from an MFP each question is presented individually For an MFP without a touch screen only questions with numeric answers should be used as there is no way to enter alphabetic input This dialog con...

Page 61: ...57 Creating User Data in a Script When ScriptWizard starts decide whether you want to ask your users any questions Select Yes to define the questions you want to ask...

Page 62: ...58 The Original and User Data dialog appears Click on Add for each question you want to ask your user...

Page 63: ...able Name is the name used to access the user s answer in the script The Data Type is the type of data you can gather from your user Checkbox Yes no or true false questions Integer Type in a number wi...

Page 64: ...question for your user For example Is this work billable Keep a copy of this fax Print the document in color The answer selected by the user is then used in your script as a Boolean variable You can c...

Page 65: ...nt number The answer given by the user can then be used in your script as an integer value You can provide a default value as well as a minimum and maximum value When a minimum or maximum is provided...

Page 66: ...ript as a string value You can provide a default value for the string A minimum length can be specified When no minimum is specified an empty string is acceptable as an answer A maximum value can also...

Page 67: ...m entering incorrect answers To add items to your list Click the Add button Click the Delete button to remove items from the list Up and Down buttons allow you to arrange the items in the list Specify...

Page 68: ...our script The Userdata object contains one property for each question that you prompted your user for For example In the example script on the next page there are three user data items These items ca...

Page 69: ...Data EmailAdd Message LoanLength CharacterSet LDD_SMTPCHARSET_US Attachments original document Go endwith In this script the string value UserData LoanType is used to customize the subject and recipie...

Page 70: ...xmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries 2002 Lexmark International Inc 740 West New Circle Road Lexingt...

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