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59

Minnesota | Poll Pad Guide

A B S E N T E E   U P D AT E S   U S I N G   A B S E N T E E   S C A N N E R

❶

 SELECT MENU

Select the Menu button in the upper left corner.

❷

 ABSENTEE SCANNER

Select ABSENTEE SCANNER.

❸

 STATUS UPDATE SCANNER

Scan all QR Codes for that particular precinct.

❹

 SUCCESS

A success message appears once you have 

scanned the barcode and the absentee status 

has been updated for that voter.

Summary of Contents for Poll pad

Page 1: ...T H E S TAT E O F M I N N E S O TA...

Page 2: ......

Page 3: ...ctions 31 Troubleshooting 32 Menu Key 34 PrecinctFinder 35 Help 36 SummaryReport 37 Poll Worker Sign In 38 Poll Worker Sign Out 39 HeadJudgeScenarios 40 CancelVoterCheck In 41 Mark Voter Absentee Manu...

Page 4: ...4 Minnesota Poll Pad Guide meet the 4...

Page 5: ...nesota Poll Pad Guide Green Case Poll Pad Poll Pad Base printer cords stand arm located under base Lightning to USB Cable USB Power Adapter 2 Stylus ID Tray Printer Screen Cloth 5 Minnesota Poll Pad G...

Page 6: ...6 Minnesota Poll Pad Guide...

Page 7: ...U P LOCATE PRINTER Open the transport case and remove printer adapter and power cord CONNECT TO POWER ADAPTER Connect the power cord to the power adapter NOTE Ensure secure connection CONNECT TO PRINT...

Page 8: ...REMINDER If you are using a power strip be sure it is turned on TURN PRINTER ON The ON OFF switch is located on the left side of the printer If you do not see a green power light on the front panel c...

Page 9: ...ll Pad will power on automatically if connected to AC power CONNECT ARM TO BASE Take arm and place into Poll Pad Base Once attached rotate iPad making sure the camera is on top oriented in a landscape...

Page 10: ...Count 0 Battery Life is Close to Full 90 or greater CONNECT TEST PRINT A green printer icon on the Poll Pad means you are connected to the printer Press the green printer icon and select Print Test Re...

Page 11: ...th the other precinct Poll Pads The number inside of the blue circle indicates the number of precinct units the Poll Pad is connected to Poll Pad recognizes the presence of other precinct Poll Pads bu...

Page 12: ...12 Minnesota Poll Pad Guide...

Page 13: ...or her first and last name ENTER VOTER S NAME Use the on screen keyboard to enter the first three 3 letters of the voters last and first name then press SEARCH SELECT VOTER S RECORD Records matching t...

Page 14: ...if all is correct press ACCEPT PROCESSED VOTER Ask the voter to sign the voter signature certificate Good Job You successfully processed the voter Follow polling place protocol to direct voter to nex...

Page 15: ...voters last and first name then press SEARCH SELECT VOTER S RECORD Records matching the search criteria display on screen Locate the voter s record and verify it does not contain any exceptions then s...

Page 16: ...ld The required fields are also bolded ADDRESS AUTO POPULATES If address changes are needed press Clear Fields to remove auto populated address Enter the voter s house number and begin typing the vote...

Page 17: ...tion and press CONTINUE NOTE If there are no registration updates SKIP these actions and press CONTINUE P R O C E S S I N G V O T E R S R E G I S T R AT I O N U P D AT E VOTER S IDENTIFICATION PROOF O...

Page 18: ...finish processing the voter The election day registration form and voter signature certificate will print on one slip The voter must sign in two places The voter has now been processed Follow the poll...

Page 19: ...o return to Voter Lookup screen ADVANCED SEARCH Once back on the Voter Lookup Screen press the circle next to ADVANCED SEARCH NOTE Clear Name Fields by Pressing X in First and Last Name Boxes Before S...

Page 20: ...earch instructions REGISTER VOTER If voter is still not found select MENU in the top left corner and select Register Voter P R O C E S S I N G V O T E R S V O T E R N O T O N L I S T ENTER VOTER S NAM...

Page 21: ...and date of birth If not manually enter voter s information and select Next NOTE Indicates a required field CONFIRM CITIZENSHIP DOB Ask the voter Are you a US Citizen If yes press YES and proceed Ask...

Page 22: ...n such as name or address change enter their previous information and press CONTINUE NOTE If there are no registration updates SKIP these actions and press CONTINUE P R O C E S S I N G V O T E R S V O...

Page 23: ...and voter signature certificate will print on one slip The voter must sign in two places The voter has now been processed Follow the polling place protocol to direct the voter to the ballot judge NOT...

Page 24: ...stered in this precinct today and did not have another person vouch for me NOTE If it is a residential facility you must type the name of the facility STEP Type the voucher s Voter ID number If regist...

Page 25: ...cord using Manual Entry instructions Voter record will be highlighted red with a voter status of A B Select voter record to proceed CORRECT VOTER A pop up will appear Follow written instructions Then...

Page 26: ...n to the right Finish the check in process CHALLENGE OPTIONS Clear Challenge should be selected if the voter has met the requirements Challenge Refused should be selected if the voter refuses to provi...

Page 27: ...ptional ASSISTANT SIGNATURE A pop up will instruct the assistant to sign in the box below Once signed poll worker presses CONTINUE Poll worker then verifies voter s information and ballot style If all...

Page 28: ...28 Minnesota Poll Pad Guide...

Page 29: ...Place iPad in the carrying case POWER OFF UNPLUG PRINTER Power off the printer and unplug from outlet disconnect printer cable from transformer box and printer NOTE Keep Poll Pad powered ON FOLD STAND...

Page 30: ...s to the Poll Pad Case Close the lid and secure Green Case Poll Pad Stand Arm Poll Pad Base Power Cube and Cord 2 Stylus Photo ID Tray iPad Screen Cloth Printer RETURN SUPPLIES Return Poll Pad Case to...

Page 31: ...31 Minnesota Poll Pad Guide...

Page 32: ...B end of power cable into power cube Plug power cube into an AC wall outlet Plug power cable into Lightning Connector on Poll Pad Wait about five minutes for the Poll Pad to charge Once there is suffi...

Page 33: ...buttons once the Apple logo displays on screen After application launches return to previous activity CHANGING PAPER Open printer Reload paper with the paper flap toward you feeding from the bottom u...

Page 34: ...Finder Determines the polling polling place for an address M A I N M E N U K E Y Home Access the Get Started screen to process voters Register Voter Access voter registration module Voters Search for...

Page 35: ...tion P R E C I N C T F I N D E R MENU To access Precinct Finder contained in the Poll Pad press MENU Precinct Finder ENTER ADDRESS Enter voter s residential address Once the house number is entered th...

Page 36: ...36 Minnesota Poll Pad Guide CONTENT Review or play the selected content H E L P MENU To access the Help menu press MENU Help HELP FILES Select the appropriate file...

Page 37: ...en Use the CONFIGURE button at the bottom of the screen to sort and print the desired information S U M M A R Y R E P O R T MENU To access Summary Report contained in the Poll Pad press MENU Summary R...

Page 38: ...u button in the upper left corner NOTE The Poll Worker module does not require connectivity POLL WORKERS Select Poll Workers FIND NAME Find your name listed on the left side of the menu and tap in the...

Page 39: ...n the upper left corner NOTE The Poll Worker module does not require connectivity POLL WORKERS Select Poll Workers FIND NAME Find your name listed on the left side of the menu with a blue checkmark an...

Page 40: ......

Page 41: ...ancel check in Enter the first three letters of last and first names PRESS SETTINGS BUTTON Press the Settings icon which is located beside first letter of voter s last name ENTER PASSWORD Enter the Ex...

Page 42: ...ters their name From the drop down box select reason If you choose Other for reason you must enter details to proceed Press NEXT REVIEW SIGN SUBMIT Election Judge must sign using their FULL NAME and p...

Page 43: ...ntee Enter the first three letters of last and first names PRESS SETTINGS BUTTON Press the Settings icon which is located beside first letter of voter s last name ENTER PASSWORD Enter the Extra Functi...

Page 44: ...44 Minnesota Poll Pad Guide M A R K V O T E R A B S E N T E E M A N U A L LY CONFIRM Press Ok that you want to mark voter absentee VOTER MARKED Voter is now marked absentee A B Then press START OVER...

Page 45: ...t and first names PRESS SETTINGS BUTTON Press the Settings icon which is located beside first letter of voter s last name ENTER PASSWORD Enter the Extra Functions Password password will be provided to...

Page 46: ...the Settings icon which is located beside first letter of voter s last name ENTER PASSWORD Enter the Extra Functions Password password will be provided to you SPOIL BALLOT Press Spoil Ballot and selec...

Page 47: ...47 Minnesota Poll Pad Guide...

Page 48: ...n with ePulse by scanning a QR code GENERATE QR CODE Navigate to ACCOUNT SETTINGS GENERAL Click SECURITY KEYS Under QR CODE click GENERATE CODE ePulse will generate a code to be scanned by the Poll Pa...

Page 49: ...E I M P O R T SCAN QR CODE On each Poll Pad Scan Authorization Code Press RESCAN Press COMPLETE Poll Pad will authenticate and retrieve settings When authentication is complete a green Settings Import...

Page 50: ...election is built in ePulse then a red banner prompting to import the voter file for the current election will appear across the top of each Poll Pad The banner will state NEEDS NEW VOTER FILE with t...

Page 51: ...Guide Q R C O D E V O T E R F I L E I M P O R T IMPORT NEW VOTER FILE ON POLL PADS When download is complete a green Success screen will pop up Verify the Total Voters Imported that display on the su...

Page 52: ...T E R F I L E SELECT MENU Select the Menu button in the upper left corner TOOLS SETTINGS Select the Green Tools and Settings circle ENTER PASSWORD Enter the Extra Functions Password password will be...

Page 53: ...der the PRE ELECTION drop down menu IMPORT NEW ELECTION VOTER FILE Select IMPORT NEW ELECTION VOTER FILE on the right side of the screen DOWNLOAD VOTERS When asked to Download initial voter data from...

Page 54: ...P F I L E S SELECT MENU Select the Menu button in the upper left corner TOOLS SETTINGS Select the Green Tools and Settings circle ENTER PASSWORD Enter the Extra Functions Password password will be pr...

Page 55: ...der under the TOOLS drop down menu DOWNLOAD EXTRA FILES Press DOWNLOAD HELP FILES NOTE Downloading new files will erase your current ones and re download them from ePulse REPLACE HELP FILES When asked...

Page 56: ...T O R Y SELECT MENU Select the Menu button in the upper left corner TOOLS SETTINGS Select the Green Tools and Settings circle ENTER PASSWORD Enter the Extra Functions Password password will be provide...

Page 57: ...RT VOTER HISTORY PT I Select Export Voter History under the POST ELECTION drop down menu EXPORT VOTER HISTORY PT II On the right hand screen select EXPORT VOTER HISTORY SUCCESS Once the Success pop up...

Page 58: ...ll automatically display on screen Select SUPPLEMENTAL IMPORT CHOOSE FILE Under Choose File select the correct iSYNC file verify name of file ENTER PASSWORD Enter the Extra Functions Password password...

Page 59: ...R SELECT MENU Select the Menu button in the upper left corner ABSENTEE SCANNER Select ABSENTEE SCANNER STATUS UPDATE SCANNER Scan all QR Codes for that particular precinct SUCCESS A success message ap...

Page 60: ...button three times quickly Select OPTIONS in the Lower Left corner Enable SLEEP WAKE BUTTON Leave VOLUME BUTTONS off Enable KEYBOARDS Enable MOTION Select START in the Upper Right Corner Enter a pass...

Page 61: ...upper left corner TOOLS SETTINGS Select the Green Tools and Settings circle ENTER PASSWORD Enter the Extra Functions Password password will be provided to you PRE ELECTION Select the PRE ELECTION opt...

Page 62: ...appear at the top of the Poll Pad indicating Training Mode RESET At the conclusion of each training session press the Reset button in the upper right corner of the screen to reset the iPad for the nex...

Page 63: ...g under the PRE ELECTION drop down menu TOGGLE OFF Toggle off Training Mode NOTE When Training Mode is toggled on a red banner will appear at the top of the Poll Pad indicating Training Mode RESET DAT...

Page 64: ...POLL PAD OPERATIONS GUIDE THE STATE OF MINNESOTA For assistance contact Customer Support at 855 765 5723 ext 132 or support knowink com...

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