Fujitsu ScanSnap Page 68 Advanced Operation Manual Download

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Profile Management

This section explains how to manage profiles.
For details about how to add, change, or delete profiles, refer to the following:

"Adding Profiles" (page 69)

"Changing Profiles" (page 71)

"Renaming Profiles" (page 73)

"Changing the Display Order of Profiles" (page 75)

"Deleting Profiles" (page 77)

HINT

When you connect SV600 and another ScanSnap to a computer, you can change the settings for each
ScanSnap. For details, refer to

"When Two ScanSnaps Are Connected to a Computer (For SV600)"

(page 189)

Profile Management

Summary of Contents for ScanSnap

Page 1: ...P3PC 4452 04ENZ2 Advanced Operation Guide Windows ...

Page 2: ...ether 36 Saving Data to a Mobile Device 37 Saving Data to Your Dropbox Folder 41 Saving Documents to Evernote as a PDF File 43 Saving Handwritten Notes to Evernote as a JPEG File 45 Saving Documents to Google Docs 47 Posting to Salesforce Chatter 50 Saving Data to Your SugarSync Folder 53 Converting into Word Excel or PowerPoint Documents 55 Optical Character Recognition OCR Function of ABBYY Fine...

Page 3: ... 113 Setting Keywords in PDF Files 116 How to Mark Character Strings 119 Setting Passwords for PDF Files 121 Creating PDF A Files 126 Starting Scanning Automatically SV600 128 Correcting the Scanned Images For SV600 133 Scanning a Document 134 Filling in Fingers Captured in a Scanned Image When a Document Is Scanned 135 Scanning Books 139 Correcting Distorted Book Images 140 Splitting a Double Pag...

Page 4: ...ing ScanSnap Organizer 192 Basic Operation Procedure 193 Managing Files 195 Editing Files SV600 197 Using Files 198 Using CardMinder 199 Basic Operation Procedure 201 Linking Card Data with Other Applications 204 Searching of Card Data 205 Searching with the CardMinder Basic Search Toolbar 206 Searching with CardMinder Viewer 207 Attaching a File to Card Data 208 Using Rack2 Filer Smart 209 ScanSn...

Page 5: ...ks page 7 l Manufacturer page 8 l Symbols Used in This Manual page 9 l Arrow Symbols in This Manual page 10 l Screen Examples in This Manual page 11 l For Windows 8 1 or Windows 8 Users page 12 l Abbreviations Used in This Manual page 13 About This Manual 5 ...

Page 6: ...rmation The attached Safety Precautions manual contains important information about the safe and correct use of the ScanSnap Make sure that you read and understand it before using the ScanSnap Safety Information 6 ...

Page 7: ...eReader are trademarks of ABBYY Evernote is a registered trademark or trademark of Evernote Corporation Google Google Docs Android and Google Play are registered trademarks or trademarks of Google Inc Salesforce the Salesforce logo and Salesforce CRM are registered trademarks or trademarks of salesforce com inc in the United States and other countries Wi Fi Wi Fi Protected Setup and the Wi Fi Prot...

Page 8: ...U LIMITED International Sales Dept Imaging Business Division Products Group Solid Square East Tower 580 Horikawa cho Saiwai ku Kawasaki shi Kanagawa 212 8563 Japan Phone 81 44 540 4538 PFU LIMITED 2013 Manufacturer 8 ...

Page 9: ... statements The symbols indicating warning levels and their meanings are as follows Indication Description WARNING This indication alerts operators to an operation that if not strictly observed may result in severe injury or death CAUTION This indication alerts operators to an operation that if not strictly observed may result in safety hazards to personnel or damage to the product Symbols Used in...

Page 10: ...Arrow Symbols in This Manual Right arrow symbols are used to connect icons or menu options you should select in succession Example Select Start menu Computer Arrow Symbols in This Manual 10 ...

Page 11: ...ing on the operating system Icon in the Notification Area The ScanSnap Manager icon is displayed in the menu which appears when you click in the notification area To have the ScanSnap Manager icon always displayed in the notification area drag the icon and drop it onto the notification area The notification area is located at the far right of the taskbar The explanations in this manual use the cas...

Page 12: ...e the All apps screen The All apps screen is displayed by following the procedure below Windows 8 1 1 Click on the lower left side of the Start screen To display move the mouse cursor Windows 8 1 Right click the Start screen 2 Click All apps on the app bar For Windows 8 1 or Windows 8 Users 12 ...

Page 13: ...operating system English Version Windows Vista Business operating system English Version Windows Vista Enterprise operating system English Version Windows Vista Ultimate operating system English Version Windows XP Windows XP Home Edition operating system English Version Windows XP Professional operating system English Version Windows Windows 8 1 Windows 8 Windows 7 Windows Vista or Windows XP oper...

Page 14: ... for ScanSnap All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with the ScanSnap Unless otherwise specified the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with the ScanSnap Note that ABBYY FineReader for ScanSnap may be upgraded without notice If the descriptions in this manual differ from the actual displayed...

Page 15: ...fter scanning the document using the ScanSnap you can simply select the application from the displayed menu to save send as e mail or print the scanned image as well as link the ScanSnap with an application or cloud services Scanning using the Quick Menu is set on default Select an application from the Quick Menu Scan Save and use the scanned image For details refer to Selecting Operations from th...

Page 16: ...ng ScanSnap Folder from the file selection window of the application you can scan a document from the ScanSnap You can use the scanned document file directly in the application Select ScanSnap Folder from the file selection window Scan Save and use the scanned image For details refer to ScanSnap Folder Operations page 79 How to Perform a Scan 16 ...

Page 17: ...d Images page 17 l Linking with Applications page 19 l Linking with Cloud Services page 20 Using Scanned Images Share the Scanned Document Files with Others Scan to Folder Save the scanned image directly in a shared folder on a network after scanning share the scanned image with others and inform them of the destination folder path by an e mail message automatically created with the path stated Se...

Page 18: ...e scanned image to a mobile device connected to the computer You can access the saved files through an application that can view PDF or JPEG files Displayed when NET Framework 3 0 is installed Note that NET Framework 3 0 is also included in NET Framework 3 5 SP1 or later It is recommended to install the latest update in the operating system and use NET Framework 3 5 SP1 or later If NET Framework 4...

Page 19: ...ng tab of the ScanSnap setup window ScanSnap Manager cannot link with CardMinder when Image quality is set to Excellent Convert Your Paper Documents into Digital Data to Conveniently Organize Them Scan to Rack2 Filer Smart Save the scanned images as PDF files in Rack2 Filer Smart to manage and organize them Displayed when Rack2 Filer Smart trial version or Rack2 Filer Smart is installed Scan to Ra...

Page 20: ...st for Image quality on the Scanning tab of the ScanSnap setup window Share the Scanned Document Files through Linkage with SharePoint Scan to SharePoint Save the scanned image in SharePoint Displayed when Scan to Microsoft SharePoint is installed Linking with Cloud Services Manage Scanned Documents through Linkage with Dropbox Scan to Dropbox Save scanned image files to your Dropbox folder Displa...

Page 21: ...k 3 0 is not included in NET Framework 4 or later version Manage Scanned Documents through Linkage with Salesforce Chatter Scan to Salesforce Chatter Post scanned image files to Salesforce Chatter You can use posted files with Salesforce CRM Displayed when NET Framework 3 0 is installed Note that NET Framework 3 0 is also included in NET Framework 3 5 SP1 or later It is recommended to install the ...

Page 22: ...HINT You can freely add applications to the Quick Menu For details refer to Managing Linked Applications page 172 Selecting Operations from the Quick Menu 22 ...

Page 23: ...ng another document l Do not move delete or rename scanned images using other applications while the Quick Menu is displayed HINT l For details about the functions of ScanSnap Organizer and how to use it refer to Using ScanSnap Organizer page 192 and the ScanSnap Organizer Help l Profiles can also be used for the linkage function For details refer to Profile page 64 l ScanSnap Manager can link wit...

Page 24: ...ardMinder all at once as shown below iX500 S1500 S1500M S1300i S1300 S510 S300 Up to 500 sheets 1 000 pages including blank pages S1100 SV600 Up to 1 000 pages including blank pages 1 Click the CardMinder icon in the Quick Menu a The CardMinder window appears 2 Check the scanned card image and the text recognition result ATTENTION l You cannot start scanning when the Quick Menu is displayed Wait u...

Page 25: ... of CardMinder and how to use it refer to Using CardMinder page 199 and the CardMinder Help l Profiles can also be used for the linkage function For details refer to Profile page 64 l ScanSnap Manager can link with CardMinder automatically For details refer to Automatic Linkage with Applications page 185 Filing and Organizing Business Cards 25 ...

Page 26: ...operly link with ScanSnap Manager even if it is the default e mail program In this case contact the manufacturer of the e mail software For details about setting an e mail program to link with refer to E mail Program Settings page 31 1 Click the Scan to Folder icon in the Quick Menu a The Scan to Folder window appears 2 Check the scanned image in the preview area In the Scan to Folder window you c...

Page 27: ...s saved ATTENTION l You cannot start scanning after the Quick Menu is displayed and before the Scan to Folder window is closed Close the Scan to Folder window before scanning the next document l Do not move delete or rename the scanned image in other applications after the Quick Menu is displayed and before the Scan to Folder window is closed HINT Profiles can also be used for the linkage function...

Page 28: ...ge 31 1 Click the Scan to E mail icon in the Quick Menu a The Scan to E mail window appears HINT You can configure the settings to not show the Scan to E mail window If you configure the settings to not show the Scan to E mail window a new message window appears with the file attached For details about changing the settings refer to Changing the Settings of Linked Applications page 171 2 Check the...

Page 29: ...Preview 3 Click the Attach to E mail button a A new e mail message window appears with the file attached Attaching Files to E mail 29 ...

Page 30: ... scanning after the Quick Menu is displayed and before the Scan to E mail window is closed Close the Scan to E mail window before scanning the next document l Do not move delete or rename the scanned image in other applications after the Quick Menu is displayed and before the Scan to E mail window is closed HINT l The settings for Scan to E mail can be changed For details refer to Changing the Set...

Page 31: ...efault programs window appears 2 Select an e mail program to link with ScanSnap Manager from Programs 3 Select Set this program as default and click the OK button Windows XP The e mail program selected in Internet Explorer Tools menu Internet Options the Programs tab E mail is used to link with ScanSnap Manager If no e mail program is selected select an e mail program to link with ScanSnap Manager...

Page 32: ... on the Scanning tab 1 Click the Scan to Print icon in the Quick Menu a The Scan to Print window appears HINT You can configure the settings to not show the Scan to Print window If you configure the settings to not show the Scan to Print window printing is performed directly For details about changing the settings refer to Changing the Settings of Linked Applications page 171 2 Check the scanned i...

Page 33: ...nt l Do not move delete or rename the scanned image in other applications after the Quick Menu is displayed and before the Scan to Print window is closed HINT l The settings for Scan to Print can be changed For details refer to Changing the Settings of Linked Applications page 171 l Profiles can also be used for the linkage function For details refer to Profile page 64 Using ScanSnap as a Copy Mac...

Page 34: ...e file after scanning l Color high compression 1 Click the Scan to Rack2 Filer Smart icon or the Scan to Rack2 Filer icon in the Quick Menu l Rack2 Filer Smart A binder selection window appears To save into an existing binder Select your desired binder and click the Selected Binder button To save into a new binder Click the New Binder button Follow the instructions in the displayed window to save ...

Page 35: ... as well as its content For details refer to the Basic Operation Guide l For details about the functions of Rack2 Filer Smart and how to use them refer to Using Rack2 Filer Smart page 209 and the Rack2 Filer Smart Your Guide l For details about the functions of Rack2 Filer and how to use them refer to the Rack2 Filer User s Guide l You can change the settings for Scan to Rack2 Filer Smart or Scan ...

Page 36: ...when the Quick Menu is displayed Save the scanned image to Magic Desktop before scanning another document l Do not move delete or rename scanned images using other applications while the Quick Menu is displayed HINT l For details about how to use Magic Desktop refer to the Magic Desktop Your Guide l Profiles can also be used for the linkage function For details refer to Profile page 64 l ScanSnap ...

Page 37: ...version l You need to have ScanSnap Connect Application installed in the mobile device in order to use this function Download ScanSnap Connect Application for the mobile device from an application store such as the App Store or Google Play For details about the operating systems on which ScanSnap Connect Application for mobile devices operates refer to the following web page http scansnap fujitsu ...

Page 38: ...or the first time click the OK button to open the Scan to Mobile Basic window In the Scan to Mobile Basic window enter a password to connect to the mobile device For details about other setting items refer to the Scan to Mobile Help Saving Data to a Mobile Device 38 ...

Page 39: ... showing the mobile device that is currently connected to the computer Then the scanned image is sent to the mobile device HINT When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the mobile device 3 Click the Close button to close the Scan to Mobile win...

Page 40: ...p Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide for your mobile device l The settings for Scan to Mobile can be changed For details refer to Changing the Settings of Linked Applications page 171 l Profiles can also be used for the linkage function For details refer to Profile page 64 l ScanSnap Manager can link with Scan to Mobile a...

Page 41: ...r is a sync folder used in Dropbox 1 Click the Scan to Dropbox icon in the Quick Menu a The Scan to Dropbox window appears HINT You can configure the settings to not show the Scan to Dropbox window If you configure the settings to not show the Scan to Dropbox window scanned images are saved directly to the Dropbox folder For details about changing the settings refer to Changing the Settings of Lin...

Page 42: ... Dropbox window before scanning the next document l Do not move delete or rename scanned images using other applications while the Quick Menu is displayed HINT l The settings for Scan to Dropbox can be changed For details refer to Changing the Settings of Linked Applications page 171 l Profiles can also be used for the linkage function For details refer to Profile page 64 l ScanSnap Folder can als...

Page 43: ...ccount free or paid l To save a file to Evernote you first need to sign in to Evernote for Windows 1 Click the Scan to Evernote Document icon in the Quick Menu a Text recognition is performed The following window appears during text recognition HINT l If JPEG jpg is selected for File format in the File option tab of the ScanSnap setup window a separate PDF file will be created from each JPEG file ...

Page 44: ...NT l Even after the scanned image is saved to Evernote the same file as the scanned image remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window Delete this file if unnecessary l The settings for Scan to Evernote Document can be changed For details refer to Changing the Settings of Linked Applications page 171 l Profiles can also be used for the linkag...

Page 45: ...f for File format in the File option tab of the ScanSnap setup window a JPEG file is created from a PDF file A single JPEG file is created for each page of the PDF file The following window appears during file creation l When you select PDF pdf for File format in the File option tab of the ScanSnap setup window a four digit serial number is automatically added to the name of the file which is save...

Page 46: ...or rename scanned images using other applications while the Quick Menu is displayed HINT l Profiles can also be used for the linkage function For details refer to Profile page 64 l ScanSnap Folder can also be used to save scanned images to Evernote For details refer to ScanSnap Folder Operations page 79 Saving Handwritten Notes to Evernote as a JPEG File 46 ...

Page 47: ...3 0 is not included in NET Framework 4 or later version l Scan to Google Docs TM is not available in a proxy environment that requires authentication upon connecting to the Internet 1 Click the Scan to Google Docs TM icon in the Quick Menu a The Scan to Google Docs TM window appears 2 Enter your e mail address and password and then click the OK button ATTENTION If the computer is shared with other...

Page 48: ...from each JPEG file The following window appears during file creation l Note that text recognition will be performed only on pages containing text which is not yet recognized a Saving to Google Docs starts 3 Click the Close button to close the Scan to Google Docs TM window when the saving is completed Saving Documents to Google Docs 48 ...

Page 49: ...ve delete or rename scanned images using other applications while the Quick Menu is displayed HINT l The settings for Scan to Google Docs TM can be changed For details refer to Changing the Settings of Linked Applications page 171 l Profiles can also be used for the linkage function For details refer to Profile page 64 l ScanSnap Folder can also be used to save scanned images to Google Docs For de...

Page 50: ...alled you need to install NET Framework 3 0 separately because NET Framework 3 0 is not included in NET Framework 4 or later version l A maximum of 100 scanned image files can be posted to Salesforce Chatter at once l Scan to Salesforce Chatter is not available in a proxy environment that requires authentication upon connecting to the Internet 1 Click the Scan to Salesforce Chatter icon in the Qui...

Page 51: ...nfigure the settings for scanning to Salesforce Chatter in the Scan to Salesforce Chatter window For details about the Scan to Salesforce Chatter window refer to the ScanSnap Manager Help Preview 4 Click the Post button a Posting to Salesforce Chatter starts 5 Click the Close button to close the Scan to Salesforce Chatter window when the posting is completed Posting to Salesforce Chatter 51 ...

Page 52: ...anning the next document l Do not move delete or rename scanned images using other applications while the Quick Menu is displayed HINT l The settings for Scan to Salesforce Chatter can be changed For details refer to Changing the Settings of Linked Applications page 171 l Profiles can also be used for the linkage function For details refer to Profile page 64 l ScanSnap Folder can also be used to s...

Page 53: ...ync is a sync folder used in SugarSync 1 Click the Scan to SugarSync icon in the Quick Menu a The Scan to SugarSync window appears HINT You can configure the settings to not show the Scan to SugarSync window If you configure the settings to not show the Scan to SugarSync window scanned images are saved directly to the SugarSync sync folder For details about changing the settings refer to Changing ...

Page 54: ...canning the next document l Do not move delete or rename the scanned image in other applications after the Quick Menu is displayed and before the Scan to SugarSync window is closed HINT l You can change the settings for Scan to SugarSync For details refer to Changing the Settings of Linked Applications page 171 l Profiles can also be used for the linkage function For details refer to Profile page ...

Page 55: ...o that they can be used on your computer l For details about the applications that are supported by ABBYY FineReader for ScanSnap and their versions refer to the ABBYY FineReader for ScanSnap User s Guide After installing a supported application enable the application l Do not use this function while you are working in Word Excel or PowerPoint In addition do not use Word Excel or PowerPoint while ...

Page 56: ...ent l Do not move delete or rename scanned images using other applications while the Quick Menu is displayed HINT l The settings for ABBYY Scan to Word ABBYY Scan to Excel R or ABBYY Scan to PowerPoint R can be changed For details refer to Changing the Settings of Linked Applications page 171 l Profiles can also be used for the linkage function For details refer to Profile page 64 Converting into ...

Page 57: ...or files created using Adobe Acrobat or other applications Features of OCR Function The OCR function has the following features Before performing text recognition check whether the documents are suitable for text recognition by referring to the following guidelines Application Suitable for Text Recognition Not Suitable for Text Recognition ABBYY Scan to Word Documents with simple layouts consistin...

Page 58: ... light colored text on a deep colored background Information That Cannot Be Reproduced as in the Original Document The following parameters may not be reproduced as they are in the original document It is recommended that you check the results of the text recognition in Word Excel or PowerPoint and if necessary edit the data l Character font and size l Character and line spacing l Underlined bold ...

Page 59: ...tion result exceeds 65 536 lines no more results are saved l When you convert a document to Excel files information about the layout of the entire document diagrams and length width of graphs and tables is not duplicated Only tables and character strings are reproduced l A converted PowerPoint document will not have the original background color and patterns l Documents placed upside down or in la...

Page 60: ...nt site ScanSnap Manager automatically connects to that site from the next startup of Scan to Microsoft SharePoint For more details refer to the Scan to Microsoft SharePoint User s Guide 1 Click the Scan to SharePoint icon in the Quick Menu a Scan to Microsoft SharePoint starts up 2 From the Site Tree Pane select the document library in which you want to save the scanned image a The Index Pane app...

Page 61: ...r rename scanned images using other applications while the Quick Menu is displayed HINT l For details about Scan to Microsoft SharePoint refer to the Scan to Microsoft SharePoint User s Guide l The settings for Scan to SharePoint can be changed For details refer to Changing the Settings of Linked Applications page 171 l Profiles can also be used for the linkage function For details refer to Profil...

Page 62: ...ndow appears HINT You can configure the settings to not show the Scan to Picture Folder window If you configure the settings to not show the Scan to Picture Folder window scanned images are saved directly to Picture Folder For details about changing the settings refer to Changing the Settings of Linked Applications page 171 2 Check the scanned image in the preview area In the Scan to Picture Folde...

Page 63: ... the next document l Do not move delete or rename the scanned image in other applications after the Quick Menu is displayed and before the Scan to Picture Folder window is closed HINT l The settings for Scan to Picture Folder can be changed For details refer to Changing the Settings of Linked Applications page 171 l Profiles can also be used for the linkage function For details refer to Profile pa...

Page 64: ...ager icon to show the Left Click Menu Left click Left Click Menu l How to use profiles to perform scanning Using Profiles to Perform Scanning page 65 l How to configure scan settings for profiles depending on your intended use of the scanned images How to Configure Scan Settings page 163 HINT l To use a profile you need to clear the Use Quick Menu checkbox in the ScanSnap setup window l You can al...

Page 65: ...ght Click Menu a The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox HINT When you connect SV600 and another ScanSnap to a computer a drop down list for changing the ScanSnap to use is displayed For details refer to When Two ScanSnaps Are Connected to a Computer For SV600 page 189 3 Click the OK button to close the ScanSnap setup window 4 Select Standard from the Left Click Menu ...

Page 66: ... displayed In that case select a profile from the Left Click Menu for the ScanSnap model you use 5 Scan documents with the ScanSnap For details about scanning documents refer to the Basic Operation Guide a The ScanSnap Organizer window appears when the scanning is completed Using Profiles to Perform Scanning 66 ...

Page 67: ...Using Profiles to Perform Scanning 67 ...

Page 68: ...s page 69 l Changing Profiles page 71 l Renaming Profiles page 73 l Changing the Display Order of Profiles page 75 l Deleting Profiles page 77 HINT When you connect SV600 and another ScanSnap to a computer you can change the settings for each ScanSnap For details refer to When Two ScanSnaps Are Connected to a Computer For SV600 page 189 Profile Management 68 ...

Page 69: ...tandard profile 1 Select Scan Button Settings from the Right Click Menu a The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox 3 Configure the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help 4 Select Add Profile from the Profile Profile Management 69 ...

Page 70: ...file window appears 5 Type in a new profile name and click the OK button a The added profile appears in Profile in the ScanSnap setup window 6 Click the OK button to close the ScanSnap setup window Profile Management 70 ...

Page 71: ...Select Scan Button Settings from the Right Click Menu a The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox 3 Select a profile to change from Profile 4 Change the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help Profile Management 71 ...

Page 72: ...he OK button a The overwrite confirmation window appears 6 To overwrite the profile click the Yes button To save the settings as Standard click the No button HINT The confirmation message does not appear when the Standard profile is selected in step 3 Profile Management 72 ...

Page 73: ...ppears HINT l If you cannot select Profile Management in the Right Click Menu clear the Use Quick Menu checkbox in the ScanSnap setup window l You can also display the ScanSnap Manager Profile Management window by selecting Profile Management from Profile in the ScanSnap setup window 2 Select a profile and click the Rename button a The Rename window appears 3 Type in a new name and click the OK bu...

Page 74: ...a The profile is renamed 4 Click the Close button to close the ScanSnap Manager Profile Management window Profile Management 74 ...

Page 75: ...ppears HINT l If you cannot select Profile Management in the Right Click Menu clear the Use Quick Menu checkbox in the ScanSnap setup window l You can also display the ScanSnap Manager Profile Management window by selecting Profile Management from Profile in the ScanSnap setup window 2 Select a profile from the list to arrange profiles in a different order 3 Click the Up or Down button to move the...

Page 76: ...4 Click the Close button to close the ScanSnap Manager Profile Management window Profile Management 76 ...

Page 77: ...T l If you cannot select Profile Management in the Right Click Menu clear the Use Quick Menu checkbox in the ScanSnap setup window l You can also display the ScanSnap Manager Profile Management window by selecting Profile Management from Profile in the ScanSnap setup window 2 Select a profile and click the Delete button a The Delete Profile window appears 3 Click the Yes button a The selected prof...

Page 78: ...4 Click the Close button to close the ScanSnap Manager Profile Management window Profile Management 78 ...

Page 79: ...Cloud Web Mail Web Mail ع ع ع ع ScanSnap to Folder ScanSnap Folder l How to use ScanSnap Folder to perform scanning Using ScanSnap Folder to Perform Scanning page 80 l How to configure scan settings depending on your intended use of the scanned images How to Configure Scan Settings page 163 ATTENTION You can use ScanSnap Folder with applications or cloud services that support the following l PDF f...

Page 80: ... Folder to perform scanning The following explains an example in which the scanned image file is attached to an e mail in Windows Live Mail 1 Click the Attach file button a The Open window appears 2 Click Computer My Computer for Windows XP Using ScanSnap Folder to Perform Scanning 80 ...

Page 81: ...der located in Favorites Favorite Links for Windows Vista scanning becomes available in some applications 3 Select ScanSnap Folder a A pop up balloon appears from the ScanSnap Manager icon in the notification area and scanning becomes available Using ScanSnap Folder to Perform Scanning 81 ...

Page 82: ...e the scanned image 4 Scan documents with the ScanSnap For details about scanning documents refer to the Basic Operation Guide a When scanning is completed the ScanSnap Folder window appears 5 Check the scanned image in the preview area In the ScanSnap Folder window you can rename the file and convert the file format For details about the ScanSnap Folder window refer to the ScanSnap Manager Help U...

Page 83: ...Preview 6 Click the Save button a The file is saved to ScanSnap Folder Using ScanSnap Folder to Perform Scanning 83 ...

Page 84: ...o be attached and click the Open button a The file is attached HINT You can enable or disable ScanSnap Folder For details refer to Enabling or Disabling ScanSnap Folder page 85 Using ScanSnap Folder to Perform Scanning 84 ...

Page 85: ...e Right Click Menu a The ScanSnap setup window appears 2 In the Application tab click the Application Settings button a The ScanSnap Folder Options window appears 3 Click the Enable or Disable button a A message appears to confirm whether you want to switch the availability of ScanSnap Folder 4 Click the Yes button a ScanSnap Folder is enabled or disabled When enabling or disabling ScanSnap Folder...

Page 86: ...hting For SV600 page 97 l Reducing Faded Colors and Blown Out Highlights For SV600 page 99 l Correcting Skewed Text For SV600 page 101 l Scanning Documents of Different Widths or Lengths in One Batch Not Applicable to either S1100 or SV600 page 103 l Scanning Documents Larger Than A4 or Letter Size For iX500 S1500 S1500M S1100 or S510 page 104 l Scanning Documents Such as Photographs and Clippings...

Page 87: ... of the ScanSnap setup window select Simplex Scan in the Scanning side drop down list HINT When you select Simplex Scan from the Right Click Menu scanning is performed in simplex mode even if Duplex Scan is specified for Scanning side in the Scanning tab Scanning Only One Side of a Document Not Applicable to either S1100 or SV600 87 ...

Page 88: ...Black White If you want to scan color documents and save them in gray or black white select Gray or B W from the Color mode drop down list in the Scanning tab of the ScanSnap setup window Scanning Color Documents in Gray or Black White 88 ...

Page 89: ... a smaller file without the image quality of the characters being reduced By contrast documents that are made up of photographs and illustrations are recognized as the background and scanned entirely in high compression resulting in a reduction of quality in the scanned image Therefore this function is not suitable for scanning color documents such as photographs To scan color documents in high co...

Page 90: ...eted when CardMinder is used To delete blank pages select Blank page removal in the Scanning tab of the ScanSnap setup window ATTENTION The following documents may be detected as blank l Almost blank documents with only a few characters l Documents of only one color including black and without any patterns lines or characters When you scan such documents clear the Blank page removal checkbox Also ...

Page 91: ...ied for Paper size in the Paper tab of the ScanSnap setup window the skew in the image is always corrected Therefore Deskew by text on document does not have to be enabled 1 In the ScanSnap setup window select the Scanning tab and click the Option button a The Scanning mode option window appears 2 Select the Deskew by text on document checkbox For SV600 the Deskew by text on document checkbox is l...

Page 92: ...ear the Deskew by text on document checkbox Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many outlined or decorated characters Documents with many images such as photographs and figures and few characters Documents with characters on a patterned background Example Characters overlapping illustrations and diagrams Documents ...

Page 93: ...ientation of the scanned image is determined by the character strings printed on the document Therefore the scanned images for the following types of documents may not rotate In that case clear the Automatic image rotation checkbox l Documents with many extremely large or small characters l Documents on which pitches between lines or characters are extremely narrow or characters are overlapped l D...

Page 94: ...ish French German Italian Spanish Chinese simplified Chinese traditional Korean Russian Portuguese l Documents with complex layouts l Documents with a large amount of image noise l Documents with faint characters l Documents with faded characters Rotating a Scanned Image to Its Correct Orientation 94 ...

Page 95: ...e document can be reduced 1 In the ScanSnap setup window select the Scanning tab and click the Option button a The Scanning mode option window appears 2 Select the Reduce bleed through checkbox For SV600 the Reduce bleed through checkbox is located in the Image quality tab on the Scanning mode option window Reducing Bleed Through 95 ...

Page 96: ...s documents with thin letters or lines documents with a dark background color The color may not be reproduced or the color may be changed If you want to recognize the marked character strings the recognition rate for the characters may be lowered l Documents where the color for letters is light or the letters are thin The recognition rate for the characters may be lowered l Documents with a lot of...

Page 97: ...It also makes the waiting time to start scanning longer for continuous scanning l This process may take extra time depending on your computer system environment 1 In the ScanSnap setup window select the Scanning tab and click the Option button a The Scanning mode option window appears 2 Click the Image quality tab and select the Reduce fluorescent lamp flicker checkbox Reducing the Effect of Light...

Page 98: ...a The following message appears 3 Click the OK button to close all open windows Reducing the Effect of Lighting For SV600 98 ...

Page 99: ...kboxes are disabled l Reduce bleed through checkbox l Brightness black white only checkbox l Increase text contrast checkbox 1 In the ScanSnap setup window select the Scanning tab select Color for Color mode and click the Option button a The Scanning mode option window appears 2 Click the Image quality tab and select the Thicken color images checkbox Reducing Faded Colors and Blown Out Highlights ...

Page 100: ...a The following message appears 3 Click the OK button to close all the windows Reducing Faded Colors and Blown Out Highlights For SV600 100 ...

Page 101: ...ne l Documents with fine less than 0 5 point thick broken dotted wavy or light colored lines 1 In the ScanSnap setup window select the Scanning tab and click the Option button a The Scanning mode option window appears 2 Click the Image quality tab and select the Correct skewed text of the following document type s checkbox then select a document for correction in the Type drop down list Correcting...

Page 102: ...en windows HINT When a book is scanned the horizontally skewed text lines or graphics in the scanned image can be corrected by selecting the Correct skewed text checkbox in the Book Image Viewer window Correcting Skewed Text For SV600 102 ...

Page 103: ...ection drop down list ATTENTION If you scan documents of different widths or lengths in one batch with Check Length selected documents are detected as multifeeds and cannot be scanned Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detection HINT For details about how to load documents into the ScanSnap refer to the Basic Operation Guide Scanning Docu...

Page 104: ...ned and merged into a single image ATTENTION The Deskew by text on document checkbox Scanning tab Option in the ScanSnap setup window will be disabled 1 In the Paper tab of the ScanSnap setup window select Automatic detection in Paper size and then click the Carrier Sheet Settings button a The Carrier Sheet Settings window appears 2 Select one double page spread image in Save as and click the OK b...

Page 105: ...ront and back mode ATTENTION If Automatic detection is specified for Paper size in the Carrier Sheet Settings window an optimal size will be selected automatically from the available standard sizes A3 B4 or 11 17 in from the same drop down list Note that the size of the image may become smaller than the original document depending on the document Scanning Documents Larger Than A4 or Letter Size Fo...

Page 106: ...tput in B4 size To output the scanned image in its original size specify the document size in the Paper size popu up menu HINT For details about how to place documents into the Carrier Sheet and on the ScanSnap refer to the ScanSnap Manager Help Scanning Documents Larger Than A4 or Letter Size For iX500 S1500 S1500M S1100 or S510 106 ...

Page 107: ...cument checkbox Scanning tab Option in the ScanSnap setup window will be disabled 1 In the Paper tab of the ScanSnap setup window select Automatic detection in Paper size and then click the Carrier Sheet Settings button a The Carrier Sheet Settings window appears 2 Select two separate images front and back in Save as and click the OK button For details about the Carrier Sheet settings refer to the...

Page 108: ...ame drop down list Note that the size of the image may become smaller than the original document depending on the document scanned or part of the image may appear missing Example When an A5 size image is printed in the center of an A4 size document a The scanned image is output in A5 size To output the scanned image in its original size specify the document size in the Paper size drop down list HI...

Page 109: ...slip as a PDF file 1 In the ScanSnap setup window select the File option tab and select PDF pdf from the File format drop down list Then click the Option button a The PDF file format option window appears 2 Select Generate one PDF file per and enter the number of pages to split One PDF is created every time the number of pages specified here has been saved Saving Scanned Images in Multiple PDF Fil...

Page 110: ...checkbox in the Scanning tab the number of pages of the original document and the scanned image does not match because blank pages are deleted Clear this checkbox when you want to keep the original page number order 3 Click the OK button to close all open windows Saving Scanned Images in Multiple PDF Files 110 ...

Page 111: ...t into two images one on the left side and one on the right side 1 In the ScanSnap setup window select the Paper tab and click the Option button a The Options window appears 2 Select the order in which single pages on a double page spread image are to be saved Saving the Scanned Images of a Book as Separate Single Page Images For SV600 111 ...

Page 112: ...3 Click the OK button to close all open windows Saving the Scanned Images of a Book as Separate Single Page Images For SV600 112 ...

Page 113: ...ile 1 In the ScanSnap setup window select PDF pdf from the File format drop down list in the File option tab HINT It is recommended that you select Better or Best for Image quality in the Scanning tab of the ScanSnap setup window 2 Select the Convert to Searchable PDF checkbox a The following message appears Creating Searchable PDF Files 113 ...

Page 114: ...ents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background Exa...

Page 115: ... l It may take extra time to perform text recognition on the following documents Documents with complex layouts Documents with information other than text Example Text on a shaded background l If bleed through reduction is enabled the recognition rate may be lower In that case disable it in the following procedure Select Scan Button Settings Scanning tab Option button from the Right Click Menu to ...

Page 116: ...rm a scan the marked character strings are recognized and set as keywords for the PDF file For details about marking a character string with a water based highlight pen refer to How to Mark Character Strings page 119 1 In the ScanSnap setup window select PDF pdf from the File format drop down list in the File option tab HINT It is recommended that you select Better or Best for Image quality in the...

Page 117: ...ed as follows l Select this button to set a character string such as a title of a document as a keyword for the PDF file Example When only the title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string l When multiple marked sections exist in line the marked character string closest to the top of ...

Page 118: ...e Decorated characters embossed outlined Documents with characters on a patterned background Example Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders l It may take extra time to perform text recognition on the following documents Documents with complex layouts Documents with information other than text Example Text on a shaded backgr...

Page 119: ...in the following way l Any regular highlight pen can be used The following table shows the colors and thickness recommended for highlight pens Pink Yellow Blue Green l Mark a straight line over a single character string l The supported range of a marked section is as follows Minimum 3 mm 0 12 in short side 10 mm 0 39 in long side Maximum 20 mm 0 79 in short side 150 mm 5 91 in long side l Use only...

Page 120: ...e supported range The marking is irregular for example skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded l When you mark more than one character string make sure to leave a gap of at least 5 mm 0 2 in between the marked sections Marked sections that are too close to each other may be detected as one marked section l When a...

Page 121: ...d documents l If a password is specified for a created PDF A file it does not conform to PDF A 1b l When one of the following is selected from Application in the Application tab on the ScanSnap setup window and a password is specified for a PDF file the book image correction cannot be performed from the selected application ScanSnap Organizer Scan to Rack2 Filer Smart Scan to Magic Desktop 1 In th...

Page 122: ... PDF file checkbox is selected a message appears l ScanSnap Organizer l Scan to Rack2 Filer Smart l Scan to Magic Desktop Read the message and click the OK button to close the message l To set a different password per scan Clear the Use a fixed password checkbox You can set a different password per scan Setting Passwords for PDF Files 122 ...

Page 123: ...ollowing window appears when you scan a document Type in the same password in the Password and Confirm fields and then click the OK button If you click the Cancel button the PDF file is saved without a password Setting Passwords for PDF Files 123 ...

Page 124: ...e Use a fixed password checkbox The same password is set for all PDF files You do not have to set a password every time a document is scanned 2 Type in the same password in the Password and Confirm fields Setting Passwords for PDF Files 124 ...

Page 125: ...N It is not possible to open a PDF file if you forget the password HINT The following characters can be used to set passwords l Max characters Up to 16 characters l Alphanumeric characters A to Z a to z 0 to 9 l Symbols _ Setting Passwords for PDF Files 125 ...

Page 126: ...tore them for a long time PDF A 1b is one of the compliance levels for PDF A ATTENTION l If you edit a created PDF A file it may no longer conform to PDF A 1b l Passwords cannot be specified for PDF A files 1 In the ScanSnap setup window select the File option tab and select PDF pdf from the File format drop down list Then click the Option button a The PDF file format option window appears 2 Selec...

Page 127: ...a The following message appears 3 Click the OK button to close all open windows Creating PDF A Files 127 ...

Page 128: ...s slowly HINT The page turning detection can also be enabled by pressing the Scan button on the ScanSnap for two seconds or longer before scanning a document In this case when one scanning operation is finished the page turning detection returns to disabled l Timed mode You can set the wait time before starting scanning after the Scan button is pressed You can also scan a document continuously at ...

Page 129: ...l Setting the page turning detection Select the Configure settings for starting the next scan checkbox and then Page turning detection mode Starting Scanning Automatically SV600 129 ...

Page 130: ... set the time before the ScanSnap starts to scan a document Select the Specify the waiting time to start scanning after pressing the Scan button checkbox and then specify Waiting time Starting Scanning Automatically SV600 130 ...

Page 131: ...ent scan after every specified time interval 1 Select the Configure settings for starting the next scan checkbox and then select Timed interval Timed mode 2 Specify Scan interval Starting Scanning Automatically SV600 131 ...

Page 132: ...3 Click the OK button to close all the windows Starting Scanning Automatically SV600 132 ...

Page 133: ...orrected before ScanSnap Manager is linked with an application The scanned images can be corrected in the following cases l Scanning a Document page 134 l Scanning Books page 139 l Scanning Multiple Documents at Once page 151 Correcting the Scanned Images For SV600 133 ...

Page 134: ...ment When a document is scanned with the ScanSnap the following correction can be made on the scanned image l Filling in Fingers Captured in a Scanned Image When a Document Is Scanned page 135 Scanning a Document 134 ...

Page 135: ...d with your fingers bent Figure 3 When fingers that are used to hold down a document to be scanned are captured 1 cm 0 39 in or more Figure 4 When there is text or an image within 5 mm 0 2 in around the fingers that are used to hold down a document to be scanned Figure 5 When a document that has a background color other than white is scanned Figure 6 When a document is scanned after Gray B W or Co...

Page 136: ...age to fill in fingers captured in the image 3 Select the Continue with Point Retouch checkbox and click the Next button HINT The orientation of the scanned image and the crop area cannot be corrected in the ScanSnap Manager Book Image Viewer window Modify them in the ScanSnap Manager View cropped images window beforehand Scanning a Document 136 ...

Page 137: ...nger is detected it is indicated with a red dashed outline To change a range of the outline drag the white dot on the outline HINT When a finger captured in a scanned image is not detected a default outline is displayed around the finger In that case drag the white dot on the outline to align the outline with the shape of the finger Scanning a Document 137 ...

Page 138: ...5 Click the Apply button a The finger captured in a scanned image is filled in When you have completed filling in the captured finger click the Save and Exit Save and Quit button Scanning a Document 138 ...

Page 139: ...refers to making the following corrections to the images scanned from books with the ScanSnap l Correcting Distorted Book Images page 140 l Splitting a Double Page Spread Image into Two Page Images page 145 l Filling in Fingers Captured in a Scanned Image When a Book Is Scanned page 148 Scanning Books 139 ...

Page 140: ...ced face down Figure 3 When a book to be scanned is placed in a vertical orientation Figure 4 When a book that is not rectangular or square is scanned Figure 5 When a book that has a background color other than white such as a comic magazine is scanned Figure 6 When a book that has a narrow margin space such as a catalogue or a magazine is scanned Figure 7 When a book that is smaller than A5 size ...

Page 141: ...book magazine and click the Check Correct button For details about scanning refer to the Basic Operation Guide a The ScanSnap Manager Book Image Viewer window appears 2 Select the page to correct the distortion in Final image 3 Click a The shape of the book is automatically detected and the following items are displayed on the page l Corner points Corner points are displayed around the corners of ...

Page 142: ...e gutter parallel to the right and left outlines If the outline of the book is not aligned with the shape of the book in the scanned image drag the upper part and lower part of the outline to correct each position HINT If the shape of the book was not detected the corner points and the outline are displayed on the entire window If this is the case align the corner points and the outline with the s...

Page 143: ...the outline Drag the outline to align it with the shape of the book If it is hard to align the outline with the shape of the book position the outline little by little To make it easy click an outline near the corner points and drag and drop the outline to align it with the shape of the book repeatedly 5 Click the Apply button a A message for confirming the correction target appears 6 Click the Se...

Page 144: ...izontally skewed clear the Correct skewed text check box When there are curved slanted lines or graphics with curved slanted lines on the document the scanned image of the document may not be corrected properly and the layout may not look right Scanning Books 144 ...

Page 145: ...l Correcting a distorted book image l Splitting a double page spread image 2 Edit in point retouch mode l Filling in the captured fingers in image If you edit in the book image correction mode after editing in the point retouch mode the edited results in point retouch mode are overridden 1 On the window that appears after a book is scanned select Correct and save double page spread document images...

Page 146: ...a The ScanSnap Manager Book Image Viewer window appears 2 Select the page to be split in Final image 3 Click and then click or a The split line is indicated with a green dashed line Scanning Books 146 ...

Page 147: ...rner points to correct the position 4 Click the Apply button a A message for confirming the split target appears 5 Click the Selected Pages button a The page is split When you have completed splitting the page click the Save and Exit Save and Quit button Scanning Books 147 ...

Page 148: ...s that are used to hold down a book to be scanned are captured 1 cm 0 39 in or more Figure 4 When there is text or an image within 5 mm 0 2 in around the fingers that are used to hold down a book to be scanned Figure 5 When a book that has a background color other than white such as a comic magazine is scanned Figure 6 When a book is scanned after Gray B W or Color high compression is selected fro...

Page 149: ...a book is scanned select Correct and save double page spread document images book magazine and click the Check Correct button For details about scanning refer to the Basic Operation Guide a The ScanSnap Manager Book Image Viewer window appears 2 Select the page for filling in captured fingers in Final image 3 Click 4 Click on a finger captured in a scanned image with the mouse a When a finger is d...

Page 150: ...he finger In that case drag the white dot on the outline to align the outline with the shape of the finger 5 Click the Apply button a The finger captured in a scanned image is filled in When you have completed filling in the captured finger click the Save and Exit Save and Quit button Scanning Books 150 ...

Page 151: ... ScanSnap the following corrections can be made on the scanned images l Correcting the Scanned Image Orientation page 152 l Modifying the Crop Area page 155 l Adding the Necessary Scanned Images page 157 l Deleting Unnecessary Scanned Images page 159 Scanning Multiple Documents at Once 151 ...

Page 152: ... after multiple documents are scanned at once select Crop and save flat document images as is and click the Check Correct button For details about scanning refer to the Basic Operation Guide a The ScanSnap Manager View cropped images window is displayed 2 Select which scanned image to correct the orientation for Scanning Multiple Documents at Once 152 ...

Page 153: ...3 Click or a The scanned image is rotated by 90 degrees When you have completed correcting the orientation click the Save and Exit Save and Quit button Scanning Multiple Documents at Once 153 ...

Page 154: ...e following operations Drag the green operating point that appears at the top of the crop frame by as little or as much as you want Click or l If the Next button is displayed clear the Continue with Point Retouch checkbox The Next button changes to the Save and Exit Save and Quit button Scanning Multiple Documents at Once 154 ...

Page 155: ...lect Crop and save flat document images as is and click the Check Correct button For details about scanning refer to the Basic Operation Guide a The ScanSnap Manager View cropped images window is displayed 2 Select the crop area of the scanned image to change the crop area 3 Drag the operating points of the crop frame to change the crop area Scanning Multiple Documents at Once 155 ...

Page 156: ... Save and Quit button HINT l To move a crop frame place the mouse inside the crop frame and drag it when all the operating points have turned red l If the Next button is displayed clear the Continue with Point Retouch checkbox The Next button changes to the Save and Exit Save and Quit button Scanning Multiple Documents at Once 156 ...

Page 157: ...anned image 1 On the window that appears after multiple documents are scanned at once select Crop and save flat document images as is and click the Check Correct button For details about scanning refer to the Basic Operation Guide a The ScanSnap Manager View cropped images window is displayed 2 Frame the scanned image to be cropped by dragging the mouse Scanning Multiple Documents at Once 157 ...

Page 158: ...ragging the mouse is added to the end of Cropped image After you have added a crop frame click the Save and Exit Save and Quit button HINT If the Next button is displayed clear the Continue with Point Retouch checkbox The Next button changes to the Save and Exit Save and Quit button Scanning Multiple Documents at Once 158 ...

Page 159: ...th an application 1 On the window that appears after multiple documents are scanned at once select Crop and save flat document images as is and click the Check Correct button For details about scanning refer to the Basic Operation Guide a The ScanSnap Manager View cropped images window is displayed 2 Select a scanned image to remove the crop frame Scanning Multiple Documents at Once 159 ...

Page 160: ... a A confirmation message appears 4 Click the Yes button a The crop frame is removed from the selected scanned image and the scanned image disappears from Cropped image Scanning Multiple Documents at Once 160 ...

Page 161: ...ssary scanned image click the Save and Exit Save and Quit button HINT If the Next button is displayed clear the Continue with Point Retouch checkbox The Next button changes to the Save and Exit Save and Quit button Scanning Multiple Documents at Once 161 ...

Page 162: ...ings page 165 l Changing the Settings of Linked Applications page 171 l Managing Linked Applications page 172 l Managing Custom Paper Sizes page 179 l Automatic Linkage with Applications page 185 l When Two ScanSnaps Are Connected to a Computer For SV600 page 189 l Connecting the ScanSnap to a Wireless LAN For iX500 page 191 Setting ScanSnap Manager 162 ...

Page 163: ... l When you use the Quick Menu scan settings for the Customize button are changed l When you use a profile scan settings for the currently selected profile are changed HINT If you press the Scan button on the ScanSnap while the ScanSnap setup window is displayed the ScanSnap setup window closes and scanning starts Scan settings that you have changed are saved and documents are scanned by these set...

Page 164: ...ScanSnap Folder appears Double click the ScanSnap Manager icon Press Ctrl Shift and Space keys simultaneously Select Start menu All Programs ScanSnap Manager ScanSnap Manager settings for Windows 8 right click the Start screen and select All apps on the app bar ScanSnap Manager ScanSnap Manager settings How to Configure Scan Settings 164 ...

Page 165: ...Menu Settings The following settings can be configured in the Quick Menu l Changing Display Mode page 166 l Changing Display Order page 167 l Adding Applications to Favorites page 170 Quick Menu Settings 165 ...

Page 166: ... you can quickly and conveniently find the applications For details about specifying favorites refer to Adding Applications to Favorites page 170 All Applications mode Shows all applications available in the Quick Menu By default the Quick Menu is displayed in Favorites mode which includes all applications To switch the display mode click Show All Applications or Show Favorites in the Quick Menu Q...

Page 167: ...cations to Show Hide window appears 2 Specify the order in which applications are displayed in the Quick Menu Applications are displayed in the Quick Menu in the same order as they are listed in the Applications to Show Hide window You can change the display order of an application by selecting the application and clicking either or Quick Menu Settings 167 ...

Page 168: ...The applications are displayed in the order shown below in the Quick Menu and in the application list of the Applications to Show Hide window Quick Menu Settings 168 ...

Page 169: ...3 Click the OK button to close the Applications to Show Hide window a The order in which applications are displayed in the Quick Menu is changed Quick Menu Settings 169 ...

Page 170: ...an application that you want to set as a favorite and click Add to Favorites in the displayed menu a The application is set as a favorite Add to Favorites is selected in the displayed menu and a star is displayed behind the application icon HINT l By default all applications are set as favorites To disable the favorites setting for an application clear Add to Favorites l You can also set favorite ...

Page 171: ...icon and then click For applications whose settings cannot be changed does not appear To change the settings in the ScanSnap setup window In the ScanSnap setup window select a linked application on the Application tab and click the Application Settings button For applications whose settings cannot be changed the Application Settings button is not available For details about the settings that can b...

Page 172: ...enu and to the Application drop down list in the Application tab on the ScanSnap setup window can be added changed and deleted l Adding Applications page 173 l Changing Application Settings page 177 l Deleting Applications page 178 Managing Linked Applications 172 ...

Page 173: ...lick Menu a The ScanSnap setup window appears 2 In the Application tab click the Application Settings button a The Applications to Show Hide window appears 3 Click the Settings button a The Add or remove application window appears 4 Click the Add button a The Application Settings window appears 5 Click the Browse button Managing Linked Applications 173 ...

Page 174: ...ck the Open button a The application path is displayed in Application Path on the Application Settings window 7 Enter the following items l Application Name l Description 8 Under Available file format select the checkbox for a file format to be linked Managing Linked Applications 174 ...

Page 175: ...t as you want to link and click the Open button a If the application to be added supports the file format the selected file opens If the selected file does not open select another file format or application 9 When you finish specifying the settings click the OK button a The application is added to the Add or remove application window 10 Click the Close button to close the window a The application ...

Page 176: ...hen the Use Quick Menu checkbox is cleared in the ScanSnap setup window clicking the Add or Remove button in the Application tab displays the Add or remove application window Managing Linked Applications 176 ...

Page 177: ... the Change button a The Application Settings window appears 5 You can change the following settings l Application Path l Application Name l Description l Available file format 6 When you finish changing the settings click the OK button a The application settings are changed and the Add or remove application window appears 7 Click the Close button to close the window HINT When the Use Quick Menu c...

Page 178: ...ears 4 Select an application to be deleted and click the Remove button a A confirmation message appears 5 Read the message and then click the Yes button a The application is deleted from the Add or remove application window 6 Click the Close button to close the window a The application is deleted from Application and the Quick Menu HINT When the Use Quick Menu checkbox is cleared in the ScanSnap s...

Page 179: ... any paper size as a custom paper size Custom paper sizes can be added to Paper size in the Paper tab of the ScanSnap setup window l Adding Paper Sizes page 180 l Changing Paper Size Settings page 182 l Deleting Paper Sizes page 184 Managing Custom Paper Sizes 179 ...

Page 180: ... the Right Click Menu a The ScanSnap setup window appears 2 In the ScanSnap setup window select the Paper tab and click the Customize button a The Add or Remove Custom sizes window appears 3 Click the Add button a The Additional custom size settings window appears 4 Enter the following items l Width l Length l Name Managing Custom Paper Sizes 180 ...

Page 181: ...a The name of the custom size that was added appears in the Add or Remove Custom sizes window 6 Click the Close button to close the window a The name of the custom size is added to Paper size Managing Custom Paper Sizes 181 ...

Page 182: ...a The ScanSnap setup window appears 2 In the ScanSnap setup window select the Paper tab and click the Customize button a The Add or Remove Custom sizes window appears 3 Click the Change button a The Additional custom size settings window appears 4 Make necessary changes to the following items l Width l Length l Name Managing Custom Paper Sizes 182 ...

Page 183: ...5 Click the OK button a The name of the custom size that was added appears in the Add or Remove Custom sizes window 6 Click the Close button to close the window Managing Custom Paper Sizes 183 ...

Page 184: ...select the Paper tab and click the Customize button a The Add or Remove Custom sizes window appears 3 Click the Remove button a A confirmation message appears 4 Read the message and then click the Yes button a The custom size is deleted from the Add or Remove Custom sizes window 5 Click the Close button to close the window a The custom size is deleted from Paper size Managing Custom Paper Sizes 18...

Page 185: ...ktop Scanned image is saved in Magic Desktop l Scan to Mobile 1 Scanned image is sent to a mobile device ATTENTION To enable automatic linkage with Scan to Mobile a mobile device must be connected to the computer beforehand For details about connecting to the computer from your mobile device refer to the ScanSnap Connect Application User s Guide for your mobile device 1 Automatic linkage is availa...

Page 186: ...nager even when the application window is minimized or not displayed in the front The linkage between the application and ScanSnap Manager automatically ends once you exit the application When more than one application is running at the same time priority will be given in the following order 1 CardMinder 2 ScanSnap Organizer 3 Rack2 Filer 4 Rack2 Filer Smart or Magic Desktop ATTENTION For Rack2 Fi...

Page 187: ...s performed with the current settings If there are some settings that are not supported by CardMinder the default settings are used For details about CardMinder default settings refer to the ScanSnap Manager Help l ScanSnap Manager automatically links with CardMinder when the document is of business card size When documents of other sizes are scanned ScanSnap Manager and CardMinder are not automat...

Page 188: ... appears 2 Select the automatic linkage mode in the Automatic Linkage tab 3 Click the OK button to close the ScanSnap Manager Preferences window a The setting is changed to the selected automatic linkage mode HINT To disable automatic linkage select Do not link automatically in the Automatic Linkage tab of the ScanSnap Manager Preferences window Automatic Linkage with Applications 188 ...

Page 189: ...s for Each ScanSnap When you connect SV600 and another ScanSnap to a computer you can change the scan settings or manage profiles for each ScanSnap in the following windows l ScanSnap setup window Select a model name from Scanner and then change the scan settings for each of the connected ScanSnap models For details about changing the scan settings refer to How to Configure Scan Settings page 163 ...

Page 190: ...For details refer to Profile Management page 68 When Two ScanSnaps Are Connected to a Computer For SV600 190 ...

Page 191: ...ess LAN and then scan documents To use this function you need an environment in which a wireless LAN can be used For details about what to prepare in advance how to connect iX500 to a wireless LAN and how to connect a computer to iX500 refer to the ScanSnap iX500 Operator s Guide Connecting the ScanSnap to a Wireless LAN For iX500 191 ...

Page 192: ...JPEG files without opening them create folders and arrange files for various uses Pages of a PDF file can also be flipped through in thumbnails to verify the scanned image data Main Window Scan documents with the ScanSnap Check thumbnails and organize files for various uses l Basic Operation Procedure page 193 l Managing Files page 195 l Editing Files SV600 page 197 l Using Files page 198 Using Sc...

Page 193: ...anSnap Organizer by double clicking the ScanSnap Organizer icon on the desktop 2 Scan documents with the ScanSnap a A list of scanned images is displayed in ScanSnap Organizer 3 Start up ScanSnap Organizer Viewer Double click a scanned image to start up the Viewer Window for displaying and editing scanned images Basic Operation Procedure 193 ...

Page 194: ...ned images that are not oriented correctly Delete any unnecessary pages Make other edits such as inserting a page where necessary 5 Exit ScanSnap Organizer Viewer To exit ScanSnap Organizer Viewer click the Application button and then click the Exit button in the menu that appears Basic Operation Procedure 194 ...

Page 195: ... can be used when you search for PDF files When black and white documents that have been marked are scanned by the ScanSnap the marked character strings are set as keywords for the PDF file Mark the characters on a document Proposal can be used as a keyword to search for the file Document PDF file with a keyword Proposal Proposal Scan the document with the ScanSnap For other keyword setting method...

Page 196: ...re two search methods of Adobe Acrobat search and Windows Desktop Search Automatically Distributing Files According to Set Conditions You can use the keyword distribution function so that PDF files are automatically distributed into cabinets and folders according to the keywords that have been set Proposal Proposal PDF files with keywords Main Window Statistical Table Statistical Table Managing Fi...

Page 197: ...nap Organizer Help Correcting a book distortion By using book image correction in ScanSnap Organizer Viewer you can correct distorted images of scanned books For details about other image correction functions refer to the ScanSnap Organizer Help Editing Files SV600 197 ...

Page 198: ...he lower left corner of the Main Window Sending Files by E mail Files can be sent by e mail Clipping Important Items from Documents You can use the marked section cropping function to clip important items from documents Mark the necessary sections of a black white document and scan it with the ScanSnap to create a new PDF or JPEG file that contains only the marked section Document Main Window Scan...

Page 199: ...from those data quickly and create your client databases conveniently CardMinder uses an Optical Character Recognition OCR engine to recognize text on cards and shares the data with Personal Information Manager PIM applications CardMinder contains two separate functions CardMinder Viewer to enable business card data to be quickly searched from other applications and CardMinder Mobile Viewer to ena...

Page 200: ...Windows Mail Recognized data This is the Windows Vista example l Basic Operation Procedure page 201 l Linking Card Data with Other Applications page 204 l Searching of Card Data page 205 l Attaching a File to Card Data page 208 Using CardMinder 200 ...

Page 201: ...anning a card When scanning is complete the information printed on the card such as name company and address is automatically recognized as text and displayed in the Edit Data pane The image data scanned from the card is displayed in the Card Image pane ATTENTION ScanSnap Manager must be installed on your computer when you want to recognize the following languages l Chinese simplified l Chinese tr...

Page 202: ...n changes to the selected language 3 Click the icon for the Recognize button Example To recognize English click a A confirmation message for the recognition process is displayed 4 Click the Yes button a Character strings on the card data will be recognized as the selected language 5 Correct the card data if necessary The card data can be corrected in the following ways For details refer to the Car...

Page 203: ...gs in the card image and then clicking the buttons of the appropriate fields in the Edit Data pane you can redo the recognition process on the selected areas 3 You can directly correct the text of each field in the Edit Data pane 6 Exit CardMinder To exit CardMinder click the application button and then click the Exit button in the menu that appears Basic Operation Procedure 203 ...

Page 204: ... URL specified in Website for the card data with a web browser 3 Linking card data with another application You can link card data with another application such as Outlook Express or Salesforce CRM to use the card data in the linked application You can also link card data with USB media to use the card data on a different computer 4 Outputting card data in a different format You can output card da...

Page 205: ...of Card Data Card data can be searched with names of individuals and companies l Searching with the CardMinder Basic Search Toolbar page 206 l Searching with CardMinder Viewer page 207 Searching of Card Data 205 ...

Page 206: ...h cards Basic Search Toolbar To search card data type in a search term such as an individual name or a company name in the Basic Search Toolbar The search results are displayed in the main window If multiple cards match the search conditions click to display the next result of the search in the main window Searching of Card Data 206 ...

Page 207: ...g you want to search for 2 Press Alt F3 on the keyboard at the same time a CardMinder Viewer starts and the card data found based on the search conditions entered such as an individual name and a company name is displayed in the window If multiple cards match the search conditions click to display the next result of the search in the CardMinder Viewer window HINT Click to display in the CardMinder...

Page 208: ...Attaching a File to Card Data A file can be attached to card data easily by dragging and dropping it Attaching a File to Card Data 208 ...

Page 209: ...ou can handle digitized books as if you organize books on an actual bookshelf l By storing the scanned images using a cloud storage service 1 you can view the binders from any location 1 SugarSync or Dropbox l You can transfer the scanned images and save them to mobile devices via Wi Fi l You can search for a binder or page by specifying the title of the binder or a character string in the page Us...

Page 210: ... actual bookshelf Rack2 Viewer Wi Fi Cloud Cloud Cloud You can upload data to a cloud storage service and carry it around in a mobile device HINT In Rack2 Filer Smart Word documents stored in binders can be directly opened and modified in Microsoft Word For details refer to the Rack2 Filer Smart Your Guide Using Rack2 Filer Smart 210 ...

Page 211: ...date click on the pop up balloon and follow the instructions on the window that appears For details refer to the ScanSnap Online Update Help You can also manually check from ScanSnap Manager whether a newer version of the program is available and run the update 1 In the Right Click Menu click Help Online Update a ScanSnap Online Update checks whether a newer version of ScanSnap Manager is availabl...

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