Fuji Xerox ApeosPort-II C5400 User Manual Download Page 171

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Mailbox Operating Procedure

169

nd fr

om M

ilbox

Step 3 Checking/Selecting Mailbox Documents

Select a document.

For information on the [Document List]
screen, refer to "Checking/Operating
Documents in a Mailbox" (P.171).

Step 4 Operating Mailbox Documents

The following shows the reference sections for operations available on the [Send from
Mailbox] screen.

Checking Document Details..................................................................................................... 173

Printing Documents in a Mailbox ............................................................................................ 174

Configuring/Starting Job Flow................................................................................................. 177

Summary of Contents for ApeosPort-II C5400

Page 1: ......

Page 2: ...x Corporation or Fuji Xerox Co Ltd All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation or Fuji Xerox Co Ltd The data saved in the hard disk of th...

Page 3: ...tion CB 20 Regulatory Information for RFID 20 Environment 21 Legal Notice 22 2 Product Overview 23 Machine Components 24 Power On Off 31 Powering On 31 Powering Off 31 Circuit Breaker 32 Power Saver M...

Page 4: ...ncing Gloss of the Document 72 Layout Adjustment 73 Book Copying Copying Facing Pages onto Separate Sheets 73 2 Sided Book Copy Making 2 Sided Copies of Facing Pages 74 Original Size Specifying the Sc...

Page 5: ...e Deleting Outside or Inside of the Selected Area 116 Stored Programming 117 4 Scan 119 Scanning Procedure 120 Step 1 Loading Documents 120 Step 2 Selecting Features 122 Step 3 Starting the Scan Job 1...

Page 6: ...g an Image Compression Ratio When Scanning 161 Read Receipts 162 Split Send Sending in Sections 162 File Name Specifying a Name for the File to be Sent 163 Reply To Specifying a Reply Address 163 File...

Page 7: ...ing the Job Flow Sheet 193 Step 4 Starting the Job Flow Sheet 193 Selecting Changing a Job Flow Sheet 194 8 Web Applications 197 Web Applications 198 Accessing Web Applications 199 9 Computer Operatio...

Page 8: ...Lighten Darken Adjusting Fax Density 231 2 Sided Originals Transmitting 2 sided Originals 231 Original Type Selecting the Document Type 233 Resolution Specifying the Scanning Resolution 233 Layout Ad...

Page 9: ...describes how to use this guide as well as safety notes and legal notice you need to read before using the machine z Preface 8 z Types of Manuals 9 z Using This Guide 10 z Safety Notes 13 z Regulatio...

Page 10: ...ructions on configuring your network environment refer to the Administrator Guide For information about optional accessories for the printer functionality also refer to the guide provided with each op...

Page 11: ...t may occur with the machine Quick Reference Guide Introduces the basic operations of the machine as well as daily management and maintenance Manual HTML A guide for installing print drivers configuri...

Page 12: ...ure 3 Copy Describes the copy features and operations 4 Scan Describes the scan features and operations 5 Send from Mailbox Describes the mailbox features and how to work with mailboxes 6 Stored Progr...

Page 13: ...mands windows or dialog boxes displayed on the computer screen and their buttons and menu names button Indicates a hardware button on the computer key Indicates a key on the keyboard of the computer I...

Page 14: ...s or paper is described in this guide as follows Long Edge Feed LEF Loading with one of the long edges of the document or paper Short Edge Feed SEF Loading with one of the short edges of the document...

Page 15: ...e information Used for item that if not followed strictly can lead death or severe or fatal injuries and the possibility to do it is comparatively high Used for items that if not followed strictly can...

Page 16: ...anel of this product for its rated ampere and voltage Never touch the power cord with wet hand It may cause electric shock Do not place an object on the power cord Always keep the plug connection free...

Page 17: ...ectric shock or a fire accident Never locate this product in the following places z Near radiators or any other heat sources z Near volatile flammable materials such as curtains z In the hot humid dus...

Page 18: ...tion may form inside the product and cause a partial deletion on printing Operational Safety The operator s product maintenance procedures are described in the customer documentation supplied with thi...

Page 19: ...he designated cleaning materials exclusive to it Other cleaning materials may result in poor performance of the product Never use aerosol cleaners or it may catch fire and cause explosion Never play t...

Page 20: ...al Fuji Xerox representative Never touch the paper output area of the finisher during operation It may cause injuries Be careful in removing jammed staples Be careful not to get injured by waste stapl...

Page 21: ...ner cartridges out of the reach of children If a child accidentally swallows toner spit it out rinse mouth with water drink water and consult a physician immediately When replacing the drum and toner...

Page 22: ...e harmful interference to radio or television reception which can be determined by turning this product off and on the user is encouraged to try to correct the interference by one or more of the follo...

Page 23: ...er Black that is recommended for this product z Disconnect Device The power cable is the disconnect device for this product It is attached on the rear panel of this product as a plug in device To cut...

Page 24: ...es of items that may be illegal to copy or print in your country z Currency z Banknotes and checks z Bank and government bonds and securities z Passports and identification cards z Copyright material...

Page 25: ...such as the names of components how to switch on and off how to use the touch screen and how to set the power saver feature z Machine Components 24 z Power On Off 31 z Circuit Breaker 32 z Power Save...

Page 26: ...nction 1 Duplex automatic document feeder 250 sheets Automatically feeds 2 sided originals from a stack 2 Document glass Originals are loaded 3 Control panel Consists of operation buttons LED indicato...

Page 27: ...er jams 12 Tray 5 Bypass Used for loading non standard paper thick stock paper and other special media that cannot be loaded in the Trays 1 to 4 and 6 13 Tray 5 Bypass top cover Open the top cover to...

Page 28: ...nts such as A3 Open the stopper rightward when using it 25 Output tray Receives output paper Two types of trays are available a normal output tray and an optional offset stacking tray When the optiona...

Page 29: ...out the transfer unit 32 Transfer unit Transfers toner images on the drum to paper Open this cover to access the insides of the machine to clear paper jams 33 Drum cartridge Contains photoconductors...

Page 30: ...documents are delivered 5 Staple cartridge Contains staples Pull out the cartridge to clear staple jams or to replace with a new cartridge 6 Booklet tray C Finisher with Booklet Maker only Documents a...

Page 31: ...Fold or Bi Fold Stapling 6 Booklet output tray button Press this button to deliver booklets to removal position 7 Right cover Open this cover to clear paper jams replace a staple cartridge or remove j...

Page 32: ...as finisher 11 Punch scrap container Holds punch scraps Take this container out when removing scraps 12 Tri Fold output tray 1 Receives copies when you select Tri Fold In or Tri Fold Out 13 Tri Fold...

Page 33: ...age indicates that the machine is warming up The machine cannot be used during warming up Powering Off The procedure for turning the power off is as follows Important Switching off the power of the ma...

Page 34: ...er circuit to prevent any leakage or fire from occurring The circuit breaker is normally pressed to the upper side as shown in the figure on the right If the circuit breaker is pressed to the lower si...

Page 35: ...aver feature is cancelled Sleep Mode In this mode the power is lowered more than in the Low Power mode The touch screen goes out and the Power Saver button on the control panel lights To use the machi...

Page 36: ...uct Overview 34 Product Overview 2 3 Select System Settings 4 Select System Settings 5 Select Common Settings 6 Select Machine Clock Timers 7 Select Auto Power Saver Energy Saver and select Change Set...

Page 37: ...tion Note The default for From Last Selection to Sleep Mode is 60 minutes Configure the From Last Selection to Sleep Mode time to be longer than the From Last Selection to Low Power Mode time 9 Select...

Page 38: ...e 3 Connect the other end of the USB interface cable to a computer 4 Switch on the machine 5 Restart the computer For details of setting items refer to 8 Printer Environment Settings Installing When U...

Page 39: ...In this screen you can check a list of the status of copy and scan features whose settings have changed from the defaults 6 Machine Status button Press this button to check the machine status and mete...

Page 40: ...n the keypad to enter the number of copies passwords and other numerical values In this manual these buttons are indicated as the numeric keypad 15 C Clear button Press this button if you have entered...

Page 41: ...uttons Copy Custom 2 Custom 3 buttons Used to call their associated features To the buttons you can assign Language or any features displayed on the All Services screen For information on assigning fe...

Page 42: ...cal values In this manual these buttons are indicated as the numeric keypad 10 C Clear button Press this button if you have entered a wrong numerical value with the numeric keypad In this manual this...

Page 43: ...Clear to assign features to Custom buttons and to select the features to be displayed on the All Services screen 1 Press the Log In Out button 2 Enter the Administrator ID with the numeric keypad and...

Page 44: ...al Screen Set the screen to be displayed after turning the machine on or exiting the Power Saver mode This section describes how to set the Send from Mailbox screen as the initial screen as an example...

Page 45: ...ns you can customize the All Services screen that is displayed when you press the All Services button on the control panel The following are the factory default features displayed on the All Services...

Page 46: ...an additional feature button Additional features appear in the All Services screen as rectangular buttons If you select Not Set the selected button position will remain empty Assigning Features to Cus...

Page 47: ...move to the next screen Changing the Feature Screen You can customize the screen layouts for the following features listed on the All Services screen z Copy z E mail z Scan to Mailbox z Network Scann...

Page 48: ...numerals letters and symbols Item Description Entering letters and numerals If you select Shift uppercase letters appear To return to the lowercase letters select Shift again Entering symbols Select...

Page 49: ...the basic copy procedures and the copy features provided by the machine z Copying Procedure 48 z Operations during Copying 54 z General Settings 57 z Image Quality 67 z Layout Adjustment 73 z Output...

Page 50: ...in the Original Size screen For information on entering document sizes refer to Original Size Specifying the Scan Size for the Document P 76 Note The standard document sizes that can be detected auto...

Page 51: ...ard size documents For non standard size documents input the size in the Original Size screen For information on entering document sizes refer to Original Size Specifying the Scan Size for the Documen...

Page 52: ...can select copy features under Copy on the All Services screen Note Features displayed may vary depending on the model of your machine When the Authentication or Auditron Administration feature is use...

Page 53: ...er of copies using the numeric keypad The number of copies entered appears on the upper right of the touch screen 2 If you enter an incorrect value press the C button and then enter the correct value...

Page 54: ...to scan the documents as a single set of data 2 Select Next Original while scanning is in progress Note When using the document feeder load the next document after the machine has finished scanning th...

Page 55: ...Job Status button 2 Confirm the job status You can select the kind of jobs to be displayed from All Jobs All Printing Jobs All Non printing Jobs and Mailbox Transfer Jobs Note Select to return to the...

Page 56: ...he copy job in progress follow the procedure below 1 Press either Stop on the touch screen or the Stop button on the control panel 2 Select Cancel If the screen shown in step 2 does not appear even af...

Page 57: ...select Stop Changing the Number of Copies During scanning or copying the document you can change the number of copy sets 1 Press either Stop on the touch screen or the Stop button on the control pane...

Page 58: ...upt button Note The interrupt indicator lights up to indicate that the machine is in the interrupt mode 2 Load a document and set features if necessary 3 Set the number of copy sets with the numeric k...

Page 59: ...e All Services screen select Copy 2 Select a feature on the General Settings screen Reduce Enlarge Making Enlarged Reduced Copies This feature allows you to select a copy ratio to make enlarged or red...

Page 60: ...Auto Automatically determines the copy ratio based on the document size and the paper size specified in Paper Supply and copies the document to fit into the paper Note If you select Auto select an opt...

Page 61: ...th within the range of 25 to 400 in 1 increments XY Allows you to make the same ratio adjustment for the width and length at the same time When Calculator is Selected You can specify values for the le...

Page 62: ...elect a paper tray Auto Paper Automatically determines the tray holding the appropriate paper based on the document size and the specified copy ratio Note If you select Auto specify an option other th...

Page 63: ...abled is selected for Paper Color under Customize Paper Supply Screen in the System Settings the paper colors specified under Paper Tray Attributes are displayed Size Detection When Size Detection is...

Page 64: ...le Size is Selected Set the X width within the range from 148 to 488 mm and the Y height within the range from 100 to 330 mm in 1 mm increments Important If the X width of non standard size paper is l...

Page 65: ...opies in black and white regardless of the colors in the original document Dual Color Copies color documents using two colors You can select colors For details refer to 6 System Settings Copy Mode Set...

Page 66: ...r to Output Color Color Screen P 65 Source Color Screen This screen allows you to select one or more colors from your document to define them as source colors 1 Select Dual Color 2 Select Source Color...

Page 67: ...color Output Color Color Screen This screen allows you to specify the color to be used for single color copying Available options are six preset and six custom options For information about how to set...

Page 68: ...Sheet P 91 Lighten Darken Adjusting the Copy Density This feature allows you to select a copy density level from seven levels The copy becomes darker when you move to the left and lighter when you mo...

Page 69: ...rm calibration For information on the calibration refer to 3 Maintenance Calibration in the Administrator Guide Original Type Selecting the Document Type This feature allows you to select the type of...

Page 70: ...e Whether Lightweight Originals is displayed on the screen depends on the setting under System Settings For information refer to 6 System Settings Copy Mode Settings in the Administrator Guide Photo S...

Page 71: ...st the contrast Note When Original Type is set to Photo the Image Enhancement feature does not work If Background Suppression or Contrast is set the setting made for Color Effects will be cleared 1 Se...

Page 72: ...trast settings at their defaults Lively Reproduces fresher livelier images with increased color saturation Bright Reproduces brighter images with enhanced contrast This option is suitable for document...

Page 73: ...When the Before slider is moved to the left the Y yellow cell on the Before slider becomes closer to the R red cell on the After slider and thus a yellow fruit appears more reddish and riper looking A...

Page 74: ...de 2 and punched paper Note Whether Gloss Level is displayed on the Image Quality screen depends on the setting in the System Settings Refer to 6 System Settings Common Settings Other Settings Gloss L...

Page 75: ...ersed Copies of Images 82 Original Orientation Specifying the Orientation of Loaded Documents 83 2 Sided Copying Making 2 Sided Copies 83 1 On the All Services screen select Copy 2 Select the Layout A...

Page 76: ...ge only You can select this item when Top Page then Bottom is selected Binding Erase Erases the shadow from the center section of the document You can set the binding erase width within the range from...

Page 77: ...the range from 0 to 50 mm in 1 mm increments 2 Sided Book Copy Start Page End Page Screen You can set the copy start page and end page 1 Set Start Page and End Page Start Page Select the copy start p...

Page 78: ...to 432 mm for the width X and a value in the range of 15 to 297 mm for the height Y in 1 mm increments The scales attached on the upper and left edges of the document glass will help you specify valu...

Page 79: ...ument glass or document feeder z Sideways Images Select this item when placing the top edge of the document against the left side of the document glass or document feeder Edge Erase Erasing Edges and...

Page 80: ...in the center of the document if it is a bound document You can specify values for Top Bottom Edge Left Right Edge and Center individually Erase Value Allows you to specify Edge Erase values z Top Bot...

Page 81: ...images are placed on the left right top bottom or center of paper You can also adjust the amounts of the left right top and bottom margins If you make 2 sided copies you can adjust the image positions...

Page 82: ...document z Upright Images Select this item when placing the top edge of the document against the top side of the document glass or document feeder z Sideways Images Select this item when placing the...

Page 83: ...e machine automatically rotates the document image to fit on the paper You can also select a reference position for image rotation if documents are of mixed orientations This feature is available only...

Page 84: ...documents are of mixed orientations the image will be rotated so that the top edge of landscape documents is aligned with the right edge of portrait documents Invert Image Making Reversed Copies of Im...

Page 85: ...ing the top edge of the document against the top side of the document glass or document feeder Sideways Images Select this item when placing the top edge of the document against the left side of the d...

Page 86: ...lect this item when you want the orientation of the first and second sides of the copy to be the opposite of that of the document This appears when 1 J 2 Sided or 2 J 2 Sided is selected Original Orie...

Page 87: ...naging Document Security 102 Tab Margin Shift Copying on Tab Stock Paper 103 Output Orientation Specifying Face Up or Down 104 Folding Outputting Bi Folded Tri Folded Paper 105 Preset Repeat Image Mak...

Page 88: ...hey are by specifying Bi fold Stapling Select this when you do not need a document to be copied in booklet page order Note This feature does not appear for some models An optional package is necessary...

Page 89: ...can set the binding shift value within the range from 0 to 50 mm in 1 mm increments 1 Use and to specify a binding shift value Booklet Creation Divide Output screen When you have a large number of or...

Page 90: ...ceeds the maximum limit the machine will not print the scan data In that case follow the message displayed on the screen to cancel the job The maximum number of pages that the machine can scan is 999...

Page 91: ...and back sides of the back cover Back Cover Attaches a back cover to the copies z No Covers No back cover is attached z Blank Covers A blank back cover is attached z Printed Cover Print Inside The fir...

Page 92: ...V556 V558 with white border may cause a malfunction or paper jam Note When loading A4 size transparencies on Tray 5 bypass we recommend loading them vertically 1 Select Transparency Separators 2 Selec...

Page 93: ...for each document page Select an item other than Auto Paper for the paper tray of Paper Supply on the Copy screen 1 Select Multiple Up 2 Select any item 1 Page Up Disables this feature 2 Pages Up Cop...

Page 94: ...ture is not supported by a document feeder 1 Select Poster 2 Select any item No Posters No enlarged copies are made Output Size You can select from 7 paper sizes Enlargement Refer to When Enlargement...

Page 95: ...er You can specify a value between 1 and 23 for the length in the Y direction and a value between 1 and 33 for the length in the X direction Image Layout z Evenly Spaced The specified number of images...

Page 96: ...e Original Orientation differs from the actual document orientation then the machine may mistakenly detect the top of the document z Upright Images Select this item when placing the top edge of the do...

Page 97: ...e Black Date Screen This screen allows you to add a date to copies The date shows when you started copying the document The date format can be changed For details refer to 6 System Settings Common Set...

Page 98: ...s page numbers followed by the total number of pages and hyphens before and after the numbers Example 1 50 2 50 When 1 N 2 N 3 N is selected the value specified in the Total Page N screen is used z Pa...

Page 99: ...nter Number using Keypad and enter the start page number Enter End Page Number Allows you to specify the end page to add a page number in the range of 1 to 9999 The start page is fixed to 1 Use and or...

Page 100: ...mber of digits to be used for page numbers between 1 and 9 digits in 1 digit increments Print On Displays the Bates Stamping Print On screen Refer to Bates Stamping Print On Screen P 98 Position Displ...

Page 101: ...is set Note If the page number exceeds the specified value during copying the copy job will be canceled Watermark Printing Control Numbers on the Background of Copies You can faintly print a sequenti...

Page 102: ...ser Account Number the No registered by users User Administration Number is not printed Date Time You can print the date and time that the copy job started For information about the format for the dat...

Page 103: ...the copy is copied again the text embedded in the background is printed as embossed or outline text depending on the option you select on the Watermark Text Effect screen Note This feature does not ap...

Page 104: ...work properly for a document if its size is smaller than A5 if its background color is not white or if the Watermark or Secure Watermark feature has already used for the document In some cases a docu...

Page 105: ...Text Effect Custom Text 1 to 3 in the Administrator Guide Original Orientation Allows you to specify the orientation of the document to have the machine identify the top of the document Note If the Or...

Page 106: ...when you want to adjust the position of the image to be copied onto the tab area Shift Value Allows you to specify a shift value in the range of 0 to 15 mm in 1 mm increments Paper Supply Displays Tra...

Page 107: ...Center The supported paper orientation is only Select the tray whose orientation is set to Z Tri Fold and C Tri Fold can only be applied to A4 paper and 8 5 x 11 paper 1 Select Folding 2 Select any i...

Page 108: ...oes not appear for some models An optional package is necessary For more information contact our Customer Support Center If the offset stacking module is installed the output position of copies is off...

Page 109: ...ooklet Finisher D2 cuts the staple nails depending on the number of sheets The stapled nails may be bent depending on the type of paper used Important Confirm that the orientation of the document and...

Page 110: ...ape For example if you have a combination of A4 portrait and A3 landscape the Z fold is only applied to A3 ID Card Copying Copying Both Sides of an ID Card This feature allows you to copy both sides o...

Page 111: ...ettings as One Job This feature allows you to apply different copy settings to each document page or each document stack and then outputs the copies as one job Note To copy on the tab paper when using...

Page 112: ...nformation about the feature refer to Output Orientation Specifying Face Up or Down P 104 Copy Job screen The following describes the screen that appears while the Build Job is being executed Change S...

Page 113: ...starts Next Original Select this when you have another document This item is selected when using the Build Job feature Start When loading the next document and select Start the next documents are scan...

Page 114: ...r 2 Sided First two pages of the loaded documents are copied onto each side of a separator and the rest of pages starting from the third page are copied onto the paper other than a separator When usin...

Page 115: ...Copy When making multiple sets of copies you can print a sample set to check the finished output and then print the remaining copy sets You can select to continue or cancel the job after the confirma...

Page 116: ...e when you copy a document that has too many pages to be loaded into the document feeder at one time or when you scan each document page using the document glass and have the machine process the pages...

Page 117: ...e of the document against the left side of the document glass or document feeder Copy Job screen The Copy Job screen is displayed when copying begins Cancel The document data stored by Combine Origina...

Page 118: ...cument specify from which side the specified area is to be deleted z Both Sides Applies the settings to both sides of the document z Side 1 Only Applies the settings to side 1 of the document z Side 2...

Page 119: ...sing the numeric keypad and select Next 3 Enter the value for Y1 into Y1 using the numeric keypad and select Next 4 Enter the value for X2 into X2 using the numeric keypad and select Next 5 Enter the...

Page 120: ......

Page 121: ...rk Settings in the Administrator Guide Important The scan features are not available for some models An optional package is necessary For more information contact our Customer Support Center z Scannin...

Page 122: ...nput the size in the Original Size screen For information on entering document sizes refer to Original Size Specifying an Scan Size P 157 Note The standard document sizes that can be detected automati...

Page 123: ...cts standard size documents For a non standard size document input the size in the Original Size screen For information on entering document sizes refer to Original Size Specifying an Scan Size P 157...

Page 124: ...chine You need to create a mailbox in advance For information on how to create a mailbox refer to 6 System Settings Setup Menu Mailbox in the Administrator Guide Network Scanning ApeosPort models only...

Page 125: ...settings still remain press the Clear All button 4 Specify a mailbox to save the data in 5 Select each tab and configure features as necessary The following shows the reference section for each featur...

Page 126: ...et of data Up to 999 pages can be stored Note If the number of document pages exceeds the maximum then scanning stops Follow the displayed message and either abort the operation or save the scanned da...

Page 127: ...used the Scan to Mailbox feature the document stored in a mailbox of the machine can be imported into your computer using the following Import using an application Use a network scan driver Refer to I...

Page 128: ...ument follow the procedure below 1 Press either Stop on the touch screen or the Stop button on the control panel 2 Select Cancel If the screen shown in step 2 does not appear even after you press the...

Page 129: ...iginal 2 Select Change Settings 3 Set Scanning Color Scan Resolution Original Size 2 Sided Originals Original Type and Lighten Darken For each setting refer to Scanning Color Selecting a Color Mode P...

Page 130: ...address numbers using the numeric keypad one touch buttons or group numbers You can only specify recipients registered for e mail Depending on the settings in the System Settings the Address Book Key...

Page 131: ...to 6 System Settings Setup Menu Address Book in the Administrator Guide For information on the encryption refer to 12 Security Configuration of E mail Encryption Digital Signature in the Administrator...

Page 132: ...s Selected 1 Enter keywords to search for an address For information on how to enter characters refer to Entering Text P 46 Note When multiple keywords are used the address is searched with the AND cl...

Page 133: ...n the keyword is set or changed Search Now The search starts The searched results are listed on the screen Keyboard You can enter addresses using the keyboard 1 Select Keyboard on the E mail screen 2...

Page 134: ...using the pop up menu displayed 1 From the Recipient s list select the recipient to be deleted confirmed or edited 2 Select any item from the pop up menu Remove Removes the selected recipient Edit Dis...

Page 135: ...sing the Authentication feature the e mail address registered in user information is automatically set as a sender s address For more information on user information refer to 6 System Settings Login S...

Page 136: ...achine To set a user defined subject 1 Select Subject 2 Enter a subject of up to 128 characters using the displayed keyboard For information on how to enter characters refer to Entering Text P 46 Mess...

Page 137: ...ious screen and select to move to the next screen Go to Use the numeric keypad to enter a 3 digit mailbox number The mailbox then appears at the top of the list Document List Select a mailbox and then...

Page 138: ...number The job template then appears at the top of the list Template Description Displays the Template Description screen The screen displays the description of the job template Refresh Refreshes the...

Page 139: ...ork Scanning ApeosPort models only 137 Scan 4 File Format You can select a file format for output data For information about the feature refer to File Format Selecting a File Format for Output Data P...

Page 140: ...enter Transfer Protocol 139 Address Book 139 Browse 140 Specifying a Destination 140 1 Select Scan to PC from the All Services screen 2 Specify a forwarding destination on the Scan to PC screen Note F...

Page 141: ...ecify the server name user name and other information from the address book For information on settings of the address book refer to 6 System Settings Setup Menu Address Book in the Administrator Guid...

Page 142: ...l to specify a forwarding destination 1 Select the item to be set Note You can also select Address Book to enter information Fields displayed the screen vary depending on the protocol 2 Enter informat...

Page 143: ...n a user name is not required for the destination this field can be skipped When FTP is selected for Transfer Protocol up to 32 characters are allowed When SMB is selected for Transfer Protocol use on...

Page 144: ...ture on the General Settings screen Scanning Color Selecting a Color Mode You can set the color mode to scan a document 1 Select a color mode from Scanning Color Auto Detect The color of the document...

Page 145: ...n only one side of the document 2 Sided Head to Head Select this when both sides of the 2 sided document are in the same orientation 2 Sided Head to Toe Select this when both sides of the 2 sided docu...

Page 146: ...ation differs from the actual document orientation then the machine may mistakenly detect the top of the document z Upright Images Select this item when placing the top edge of the document against th...

Page 147: ...s PDF Saves scanned data in PDF format DocuWorks Saves scanned data in DocuWorks format Note To browse or print DocuWorks files on a computer one of the following software is required DocuWorks 4 0 or...

Page 148: ...versions including trial version do not support high compressed DocuWorks files Note To browse or print DocuWorks files on a computer one of the following software is required DocuWorks 6 0 or later...

Page 149: ...le signature is added z On Adds a visible signature using the certificate of the machine z Signature Field Location Select the position where the signature is displayed File Format PDF Security Screen...

Page 150: ...urity Password The PDF Security Security Password screen appears Security Password allows to assign access privileges to files The password is required when changing the access privileges or performin...

Page 151: ...ethod can be opened with DocuWorks Ver 5 0 or later Select Certificate to set a certificate Important If you encrypt a file using a certificate without Basic Constraints DocuWorks Ver 5 0 1 and Ver 6...

Page 152: ...ssued and the like is displayed Cancel Closes the pop up menu Delete All Deletes all settings of the certificate Add Device Certificate If a valid certificate is linked to the machine the machine cert...

Page 153: ...ke is displayed Local Address List Displays the local address list For information on Local Search refer to Local Address List P 129 Local Search Searches recipients in the local address list For info...

Page 154: ...re on the Image Quality screen Note Color Space is not available for some models An optional package is necessary For more information contact our Customer Support Center A setting must be made in the...

Page 155: ...ement Erasing the Background Color of Documents Adjusting Contrast This feature allows you to suppress the background color of a document such as newspaper and colored paper In addition when Scanning...

Page 156: ...ng Color Space This feature allows you to set the color space Important Color Space is available when Scanning Color is set to Color Note To display Color Space on the Layout Adjustment screen a setti...

Page 157: ...s and Margin Shadows in the Document 158 Reduce Enlarge Specifying a Scanning Ratio 160 1 On the All Services screen select E mail Scan to Mailbox Network Scanning or Scan to PC 2 Select the Layout Ad...

Page 158: ...and then the left page of facing pages Top Page then Bottom Scans the top page and then the bottom page of facing pages Both Pages Scans both pages in page order Left Page Only Scans the left page onl...

Page 159: ...or Guide Standard Size Select a document size from 17 options Variable Size Enter the desired scan size when scanning a non standard size document or when scanning at a size different from the origina...

Page 160: ...ed Originals 2 Select On Off Select this item when all documents are of the same size On When scanning documents of different sizes the machine automatically detects the size of each document Original...

Page 161: ...ows of left and right edges of the document in accordance with the orientation of the loaded document You can set the edge erase width within the range from 0 to 50 mm in 1 mm increments z Center Eras...

Page 162: ...ct a preset ratio or enter a value within the range of 25 to 400 in 1 increments To enter a value touch the entry box and then use the numeric keypad or the and buttons Auto In Output Size select the...

Page 163: ...ApeosPort models only 166 Password ApeosPort models only 166 Meta Data ApeosPort models only 166 1 On the All Services screen select E mail Scan to Mailbox Network Scanning or Scan to PC 2 Select the...

Page 164: ...eturned to the address specified in Reply To or they are returned to the address specified in From if Reply To is not set This feature is only available when the recipient also sets to return read rec...

Page 165: ...set for File Format pdf z When DocuWorks is set for File Format xdw To set the file name 1 Select File Name 2 Enter a name of up to 128 characters using the displayed keyboard For information on how...

Page 166: ...efer to Address Book P 129 Note When using a job template the template name becomes a file name which cannot be changed File Name Conflict Setting the Action to be Taken for File Name Conflict When us...

Page 167: ...ect an e mail address associated with a valid certificate from Address Book Off Sends e mail without encryption On Sends e mail with encryption Digital Signature Sending E mail with a Digital Signatur...

Page 168: ...osPort models only Use this feature to enter the password for a destination server Note This feature is displayed only when Network Scanning is selected on the All Services screen 1 Select Password 2...

Page 169: ...t available for some models An optional package is necessary For more information contact our Customer Support Center z Mailbox Operating Procedure 168 z Selecting a Mailbox 170 z Checking Operating D...

Page 170: ...end from Mailbox screen Note Features displayed depend on the machine configuration 1 Press the All Services button 2 Select Send from Mailbox Step 2 Selecting a Mailbox Selectable mailboxes depend on...

Page 171: ...ation on the Document List screen refer to Checking Operating Documents in a Mailbox P 171 Step 4 Operating Mailbox Documents The following shows the reference sections for operations available on the...

Page 172: ...w Sheets and Mailboxes Types of Mailboxes in the Administrator Guide 1 Select a mailbox Note Select to return to the previous screen and select to move to the next screen An arrow is displayed next to...

Page 173: ...the refreshed information List Lists the documents stored in the mailbox with their stored dates and pages Thumbnail Displays the images and names of the documents stored in the mailbox Important If...

Page 174: ...Some models require an optional package to use this feature For more information contact our Customer Support Center Job Flow Settings Displays the Job Flow Settings screen This screen allows you to...

Page 175: ...pport Center 1 Select a document on the Mailbox Document List screen 2 Click Document Details 3 Select any item View Size Select whether to display the whole page or to enlarge the image by 200 A smal...

Page 176: ...ion settings Print Configure the Print settings Paper Supply Allows you to select paper 2 Sided Printing Allows you to set 2 sided printing Output Allows you to set stapling and punching Note This fea...

Page 177: ...2 sided printing Output Allows you to set stapling and punching Note This feature does not appear for some models An optional package is necessary For more information contact our Customer Support Ce...

Page 178: ...document and the Original Orientation setting of Edge Erase or the 2 Sided Originals setting of Layout Adjustment tab are the same Original Stapling Position Punching Position Original Original Orien...

Page 179: ...ilbox can only be used edited duplicated deleted through the mailbox where the job flow is created This type of job flow is not displayed on the Job Flow Sheets screen When using the Authentication fe...

Page 180: ...Job Flow Sheet to Mailbox Screen P 178 Select Job Flow Sheet When selecting this button while documents are selected the Select Job Flow Sheet screen is displayed Refer to Select Job Flow Sheet Scree...

Page 181: ...red upon each job flow creation Sheet Filtering Displays the Sheet Filtering screen Refer to Sheet Filtering Screen P 179 Create Displays the Create New Job Flow Sheet screen Refer to 6 System Setting...

Page 182: ...tering Text P 46 Search by Keyword Searches job flow sheet that fully corresponds with the keyword for registered keywords when job flow sheet is created For information on how to enter characters ref...

Page 183: ...r can be shared by multiple users or can be used for only certain mailboxes Job flow restrictions may vary depending on the user authentication feature For more information refer to 13 Authentication...

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Page 185: ...This chapter describes the Stored Programming feature that enables you to store customized job settings z Stored Programming Overview 184 z Registering Deleting Renaming Stored Programs 185 z Calling...

Page 186: ...gs configured on multiple screens For example this feature is available when you want to record a procedure starting from pressing the Machine Status button to displaying the Report Job screen to prin...

Page 187: ...ons is performed after a stored program registration the registered stored program may not be called properly If the stored program has the Watermark feature and the Watermark value is changed If any...

Page 188: ...ote Services using System Settings Job Flow Sheet Network Scanning or Address Book cannot be registered The registering procedure for a stored program is cancelled when the Interrupt button is pressed...

Page 189: ...volume of the sound that notifies of stored program registration For information on the settings refer to 6 System Settings Common Settings Audio Tones Stored Programming Tone in the Administrator Gui...

Page 190: ...ote Select to return to the previous screen or to move to the next screen 3 Enter a name and select Save Assigning Changing Icons for Stored Programs The following is the procedure for assigning or ch...

Page 191: ...appears 1 Press the All Services button 2 Select Stored Programming 3 Select the number of a stored program containing the features you want to use Note You can only select registered numbers Select...

Page 192: ...ll a stored program for Build Job on the Copy screen displayed while Build Job is running 1 Select Change Settings 2 Select the Job Assembly tab 3 Select Stored Programming 4 Select a number of a stor...

Page 193: ...the scanning operation using a job flow sheet created on a network computer and registered in the machine Job Flow is a feature for executing a series of registered actions z Job Flow Procedure 192 z...

Page 194: ...ning the Job Flow Sheets Screen 192 Step 2 Selecting a Job Flow Sheet 192 Step 3 Confirming Changing the Job Flow Sheet 193 Step 4 Starting the Job Flow Sheet 193 Step 1 Opening the Job Flow Sheets Sc...

Page 195: ...ading documents 2 Press the Start button Important After you press the Start button the following message may appear on the screen Unable to start The selected Job Flow Sheet contains incomplete setti...

Page 196: ...e For more information refer to 13 Authentication and Auditron Administration Authentication for Job Sheets and Mailboxes Job Flow Sheet Types in the Administrator Guide Select to return to the previo...

Page 197: ...group to be changed from Group of Items 2 Select the item to be changed Note A triangle icon appears at the left of each mandatory item Items The items set for the job flow sheet Current Settings The...

Page 198: ...elect the filtering conditions then select Save Owner Select an owner of job flow sheets displayed on the screen Target Select a target for the job flow sheet Note Job flow sheets whose Job Flow Targe...

Page 199: ...8 Web Applications This chapter describes the operations when the Remote Access Kit optional is installed z Web Applications 198 z Accessing Web Applications 199...

Page 200: ...the scanned document directly in a web application folder z Allows you to print a file that is stored on a server directly Note The web applications that can be displayed on the machine are those whi...

Page 201: ...pplications Settings for ApeosPort Series Models Only in the Administrator Guide 1 Press the All Services button 2 Select Web Applications Note If Auto Jump Destination has been set the machine access...

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Page 203: ...your computer Note Some models do not support the features described in this chapter An optional package is necessary For more information contact our Customer Support Center The computer screen imag...

Page 204: ...o Printing P 209 Note Some features are not available unless you perform optional component settings in the Printer tab The unavailable features are grayed out Multiple Up Prints multiple pages onto o...

Page 205: ...w to print refer to Checking Document Details P 173 E mail Printing When the E mail feature is available allows you to send e mail with the TIFF PDF or JPEG JFIF format documents attachment from a com...

Page 206: ...Guide For information on how to print refer to 4 Job Status Printing and Deleting Stored Documents Private Charge Print in the Administrator Guide Network Scanner Utility2 Network Scanner Utility2 all...

Page 207: ...pport Note Clicking Help in the top frame displays the online help for CentreWare Internet Services Top Frame Displayed at the top of the window This frame includes the logo the machine model name a l...

Page 208: ...or later z Safari 1 3 or later Tab Name Main Features Status z Displaying the machine status Displaying the status of the paper trays output trays and consumables such as toner cartridges z Linking t...

Page 209: ...r than 80 you must add and the port number after the IP address or the Internet address when entering the address into your browser For example if the port number is 8080 the URL is http the machine s...

Page 210: ...you must specify an address that starts with https instead of http to access CentreWare Internet Services If authentication of the system administrator fails the following message is displayed in the...

Page 211: ...ails refer to the documentation provided with the application To learn about print features click Help on the print driver screen to see the print driver s online help 1 Select Print from the File men...

Page 212: ...hine using Outlook Express as an example 1 Use your e mail software to create an e mail body and then attach a document to the e mail if necessary Important Only plain text is permitted for the e mail...

Page 213: ...irect print when Print Processing Mode of the PDF direct print is set to PDF Bridge Default values of the logical printer configured by Logical Printer Number of PostScript in Emulation Settings of Ce...

Page 214: ...online help 1 Launch application software to which documents are imported Important The application must support TWAIN TWAIN is a standard for scanners and other input devices Note For information on...

Page 215: ...ent that is scanned in pages and whose forwarding operation has not been completed For most applications except DocuWorks Network Scan Driver expands the compressed data and transfers the data to the...

Page 216: ...fy the directory instead of above 2 From the displayed list click the scanner name of the machine and click Select Scanner Note If no items are shown in the list click Refresh The application searches...

Page 217: ...log box click Help to see the Mailbox Viewer2 online help Changing the display of scanner names You can change the display of scanner names listed To change the display of scanner names click Options...

Page 218: ...name For example if the host name is myhost and the domain name is example com then the Internet address is myhost example com Ask your system administrator for the IP address or Internet address When...

Page 219: ...ch as EasyOperator The documents in a mailbox can be listed displayed with thumbnails The WebDAV protocol uses an HTTP port If HTTP communication is encrypted WebDAV communication for importing scanne...

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Page 221: ...machine Important The Server Fax features are not available for some models An optional package is necessary For more information contact our Customer Support Center z About Server Fax 220 z Fax Proce...

Page 222: ...he machine to a network and set the network environment refer to the Administrator Guide and the manual on the Driver CD Kit CD ROM Note This feature is not available for some models An optional packa...

Page 223: ...t the size in the Original Size screen For information on entering document sizes refer to Original Size Specifying the Scan Size for the Original P 234 Note The standard document sizes that can be de...

Page 224: ...ard size documents For a non standard size document specify the size in the Original Size screen For information on entering document sizes refer to Original Size Specifying the Scan Size for the Orig...

Page 225: ...ures You can select the Server Fax feature on the All Services screen Note Features displayed may vary depending on the model of your machine When the Authentication or Auditron Administration feature...

Page 226: ...red in Address Book 2 To specify multiple recipients select Next Recipient on the touch screen Note If you enter an incorrect value press the C button and enter the correct value For information on sp...

Page 227: ...anning the first document When the above screen is displayed and no operation is performed during a certain period of time the machine automatically assumes that there are no more documents You can ch...

Page 228: ...10 Server Fax 226 Server Fax 10 2 Confirm the job status Note Select to return to the previous screen or to move to the next screen...

Page 229: ...ch screen or the Stop button on the control panel 2 Select Cancel Note If two or more jobs are in progress a confirmation screen appears for each job Select Start or Cancel depending on whether you wa...

Page 230: ...2 Select the job to cancel and then select Cancel Changing the Scan Settings You can change the scan settings while scanning the document 1 Select Next Original 2 Select Change Settings 3 Set items 4...

Page 231: ...pient Sending Faxes to Multiple Recipients The Broadcast Send feature allows you to transmit the same document to multiple recipients with a single operation There is no need to repeat the same operat...

Page 232: ...isplays a list of all registered addresses Select to return to the previous screen or to move to the next screen Select Go to and enter a 3 digit address number 001 to 500 using the numeric keypad to...

Page 233: ...ved or confirmed from Address Recipient 2 Select any item from the pop up menu Remove Removes the recipient Details The Recipient Details screen is displayed You can confirm recipients or address numb...

Page 234: ...ides of the document Head to Toe More The 2 Sided Originals screen is displayed Refer to 2 Sided Originals Screen P 232 2 Sided Originals Screen Select whether the document is one sided or two sided I...

Page 235: ...transmitting documents that contain only photos Note If reduced in size the scan documents may have stripes in their photo areas Resolution Specifying the Scanning Resolution You can set the resoluti...

Page 236: ...ult values for buttons other than the Auto Size Detect button can be changed in the System Administration mode For information on how to change the default values refer to 6 System Settings Scan Fax M...

Page 237: ...lso specify the size of the paper so that faxes are sent at the same paper size Important Originals may not be scanned correctly if the top left corners are not aligned properly Always load the A5 siz...

Page 238: ...ot scan as a bound document Left Page then Right Scans the left page and then the right page of facing pages Right Page then Left Scans the right page and then the left page of facing pages Top Page t...

Page 239: ...pecify a value Proportional Select a ratio from the preset ratios or specify a value within the range from 25 to 400 in 1 increments To specify a value touch the window displaying a value and then use...

Page 240: ...soon as the power is turned on Note You can specify a time within 24 hours in 1 minute increments You cannot specify a date You can set Delayed Start separately for each address number For information...

Page 241: ...Transmission Options 239 Server Fax 10 Off Delayed Start is not applied On Delayed Start is applied...

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Page 243: ...11 Glossary This chapter contains a list of terms used in this guide z Glossary 242...

Page 244: ...Scanning A feature that copies the left and right pages of an unfolded document onto two separate sheets of paper CMS Color Management System It corrects device dependent color differences to match th...

Page 245: ...ating system decodes the descriptions to process Job Offset This feature outputs the pages in alternating offsets to make page groupings easier to recognize Line Monitor Allows you to audibly monitor...

Page 246: ...A terminal with which you want to communicate This is a general term for terminals such as personal computers Resolution Represents a fineness of detail that can be distinguished on an image It is usu...

Page 247: ...e Stored Programming By registering a series of operations the machine executes the operations with just one press of Stored Programming on the touch screen Transparency Copy A feature that copies on...

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Page 249: ...booklet staple cartridges 28 booklet tray 28 booklet unit 28 bottom left cover 25 breaker 32 brightness dial 40 Broadcast Send 229 Browse 140 Build Job 109 C C Clear button 38 40 Calculator 59 calling...

Page 250: ...e document 77 erasing the background color of documents 69 erasing the background color of documents adjusting contrast 153 exit cover 28 F File Format 145 File Name 163 File Name Conflict 164 finishe...

Page 251: ...0 Original Orientation 77 78 80 84 91 94 100 103 107 115 116 144 158 159 Original Size 76 157 234 Original Type 67 144 233 Originals 84 Originals Orientation 83 Output Color 62 Output Format 85 161 Ou...

Page 252: ...ing a destination using the keyboard screen 230 specifying a name for the file to be saved 165 specifying a Name for the File to be sent 163 specifying a reply address 163 specifying a scan ratio 237...

Page 253: ...over 25 tri fold output tray 30 tri fold output tray button 30 U Upright Images 144 USB 2 0 interface connector 25 User Name 141 using the Ethernet interface 36 using the USB interface 36 V variable s...

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