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47

Calculating Expenses

You can calculate your total expenses by category
or by payment method.

1. Select an entry from the Expenses menu.
2. Press

SPEC

.

3. Highlight

Compute Category Sums or

Compute Payment Method Sums.

4. Press

ENTER

.

This is a sample list.

5. Press

BACK

to go back to the entry.

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Summary of Contents for IC-142

Page 1: ...l IC 142 F Electronic Publishers For Use with the Franklin Digital Book System Mt Holly NJ 08060 Electronic Publishers DIGITAL BOOK ORGANiZ IT ORGANiZ IT S C H E D U L E JUNE 7 9 8 4 5 6 1 2 3 0 X 3 12 9 9 6 6 3 12 ...

Page 2: ...GITAL BOOK on a single FRANKLIN Digital Book System at a time You may not make any copies of the DIGITAL BOOK or of the data stored therein whether in electronic or print format Such copying would be in violation of applicable copyright laws Further you may not modify adapt disassemble decompile translate create derivative works of or in any way reverse engineer the DIGITAL BOOK You may not export...

Page 3: ...te and Time 14 Schedule 16 Making Schedule Entries 17 Finding Schedule Entries 18 Changing Schedule Entries 20 Viewing the Next Appointment 21 Calendar 22 Viewing Calendars 23 Viewing Schedule Entries 24 Scheduling from the Calendar 25 Phone Books 26 Making Phone Book Entries 27 Finding Phone Book Entries 28 Using the Locate Menu 30 Changing Phone Book Entries 31 ...

Page 4: ...ious Results 39 To Do 41 Making a To Do List 42 Finding Changing To Do Entries 43 Expenses 44 Making Expense Entries 45 Finding Changing Expenses 46 Calculating Expenses 47 Protecting Information 48 Assigning a Password 49 Gauging the Memory 50 Copying an Organiz It 51 Copying to and from PCs 52 Appendix 55 Digital Book System 56 Limited Warranty 58 Index 59 ...

Page 5: ...aniz It Other Keys BACK Backs up e g erases typed characters ENTER Makes an entry or selects a menu item HELP Shows a help message ON OFF Turns the Digital Book System on or off SHIFT Shifts keys to type punctuation capitals etc SPACE Types a space Shows a complete menu item Direction Keys Scroll or move the cursor DN or UP Page down or up In Calculator scroll Jump to the top or bottom of a menu o...

Page 6: ...t appointment S Selects the Schedule X Selects the Expenses BACK Exits an entry without saving changes CARD Sends search word to another digital book ENTER Saves an entry or changes SHIFT Types special characters when pressed with letter keys Calculator Only Keys H Calculates a percentage J Squares a number n2 K Calculates a square root n L Calculates a reciprocal 1 n SHIFT Types a negative number...

Page 7: ...Clock Calendar Calculator Personal Phone To Do and Expenses The Organiz It can also communicate with personal computers via the serial port on certain Digital Book System models This feature lets you copy informa tion to and from personal computers for backup or editing Your information is also protected by a built in bat tery which saves your information when the Organiz It is not installed in th...

Page 8: ...7 Getting Started If you re using the Organiz It for the first time read this section It explains basic terms and tasks that you need to know ...

Page 9: ... erased 1 Turn off the Digital Book System 2 Install the digital book into a slot on the back 3 Press ON OFF 4 Adjust the screen contrast if needed If the screen is still blank check the batteries 5 Press CARD 6 Press or to highlight the appropriate digi tal book symbol 7 Press ENTER Resuming Where You Left Off While using this digital book you can turn off the Digital Book System at any time When...

Page 10: ...ic The flashing arrows at the bottom of the screen show which arrow keys you can press to move around the screen 3 Press ENTER to select the topic 4 To select another topic repeat these steps A Quicker Way to Select Topics Rather than selecting topics from the Topics menu you can select them using Gold key combi nations To select the Schedule topic for example hold and press S Gold key combination...

Page 11: ... menu To select an item on the menu press the arrow keys to highlight it and then press ENTER To exit without selecting an item press BACK Typing Special Characters Press MORE to view the special characters you can type at entry and search screens To type a special character press the arrow keys highlight it and press ENTER You can also hold and SHIFT while pressing a letter key to type these char...

Page 12: ...T To unlock the numbers press LIST again At some entry lines such as those requesting telephone numbers or numeric calculations the Organiz It automatically switches the top row let ter keys to type numbers If you hold and press a top row letter key in these lines you can type letters However you cannot use LIST to type letters at these lines Viewing Complete Menu Items Menu items too long to fit ...

Page 13: ... 4 Press MENU to return to the main menus Help is Always at Hand To view a help message at virtually any screen press HELP To exit help press BACK Changing the Shutoff Time The shutoff time is how long the Digital Book Sys tem stays on if you forget to turn it off To change the shutoff time select Set Shutoff from the Other menu Then select a new time or press BACK ...

Page 14: ...13 Clock The Clock can be set to any time or time zone You can also set the Clock to standard or daylight savings time and display 12 or 24 hour times ...

Page 15: ...ok System 1 Select Clock from the Topics menu Or hold and press C Clock 2 Press SPEC 3 Press ENTER to select Set Time Zone 4 Select a time zone 5 Select Daylight Savings 6 Select Standard Time or Daylight Time 7 Select Set Date and Time 8 Enter a year month day and time To type p for p m hold and press P 9 Press ENTER at the last line to save the entry Or hold and press ENTER at any line Or press ...

Page 16: ...selected Then select Display 24 hour Clock or Dis play 12 hour Clock Setting the Clock to World Times You can also set the Clock to the time zone of any World Time location Read the World Time section of this manual to learn how to find a World Time location With a World Time location in view press SPEC and then select Set Clock To This Time Zone ...

Page 17: ...16 Schedule The Schedule is an electronic date book In it you can enter meetings annual events and notes ...

Page 18: ...l If you leave Number of days blank the entry will be for one day However if you enter a number and want to change it to one day you must type a 1 6 Press ENTER at the last line to save the entry Or hold and press ENTER at any line To exit without saving the entry hold and press BACK 7 Press MENU to return to the Schedule menu Your Schedule entry is listed by date and time Scheduling Annual Events...

Page 19: ... 2 Type a date or other Schedule search 3 Press ENTER to view the first matching entry 4 Hold and press the DN key to view more matches 5 Press MENU to view all the matches After a search only matching Schedule entries are listed on the Schedule menu 6 Highlight a Schedule entry Type the entry or scroll to it 7 Press ENTER to view the entry 8 Press CLEAR to clear your search ...

Page 20: ...s lunch ski trip and notes dates followed by feb 95 ski trip words in events notes Understanding Searches Search words are case insensitive If you search for john you will find John Incomplete words find whole words If you search for market you will find entries containing market markets marketing etc Multiple word searches find only entries contain ing all the search words If you search for sales...

Page 21: ... BACK Or press SPEC and select Discard Changes 5 Hold and press ENTER to save the changes Or press SPEC and select Save Changes 6 Press MENU to return to the Schedule menu Deleting Entries Older Than a Date You can delete all your Schedule entries before a specified date rather than deleting them one at a time First select the Schedule and press SPEC Then select Delete All Older Than Enter a date ...

Page 22: ...t 4 Press ENTER to view it 5 Press MENU or CLEAR Viewing the Next Appointment A Quicker Way to the Next Appointment Simply hold and press N at any screen ex cept a menu or help message Then press BACK to go back to the previous screen Other Schedule Options Press SPEC at a Schedule entry to view these options Undelete Entry restores the entry most re cently deleted from the selected topic during y...

Page 23: ...22 Calendar The Calendar lets you view months and years You can also go directly from a calendar to the Schedule to view Schedule entries ...

Page 24: ...months and years 1 Select Calendar from the Topics menu Or hold and press D dates 2 Press the arrow keys to move the highlight 3 Press the DN or UP key to view the next or previous month 4 Hold and press the DN or UP key to view the next or previous year 5 Press CLEAR to return to the current calendar ...

Page 25: ...h a dot 3 Press ENTER to view the entry This is a sample entry 4 Hold and press the DN key repeatedly to view the next entries for that date if any 5 Press BACK to go back to the calendar Viewing Schedule Entries Another Way to View Schedule Entries You can also view the Schedule from a calendar by pressing SPEC and then selecting View Schedule The first Schedule entry for the high lighted day app...

Page 26: ...tly from any calendar 1 Highlight a date on any calendar 2 Press SPEC 3 Highlight New Schedule Entry 4 Press ENTER 5 Enter a Schedule entry To learn how read Making Schedule Entries You can make an entry for the current or any other date 6 Press BACK to go back to the calendar ...

Page 27: ...26 In the Business and Personal Phone Books you can save names addresses phone numbers and notes Phone Books ...

Page 28: ... Or hold and press A Personal Phone or hold and press B Business Phone 2 Press MENU 3 Press ENTER to select New Entry 4 Enter names address numbers and notes Notes can contain up to 300 characters 5 Press ENTER at the last line to save the entry Or hold and press ENTER at any line To exit without saving the entry hold and press BACK 6 Press MENU to return to the menus Making Phone Book Entries ...

Page 29: ...hone Book search 4 Press ENTER to view the first matching entry This is a sample entry 5 Hold and press the DN key to view more matches 6 Press MENU to view all the matches After a search only matching Phone Book entries are listed on the Phone Book menu 7 Highlight a Phone book entry You can type the entry or scroll to it 8 Press ENTER to view the entry 9 Press CLEAR to clear your search Finding ...

Page 30: ...relative active account sales rep Understanding Searches Search words are case insensitive If you search for johnson you will find Johnson Incomplete words find whole words If you search for johnson you will find entries containing johnsonville as well as johnson Multiple word searches find only entries contain ing all the search words If you search for bill johnson entries containing only bill or...

Page 31: ...an entry from the category menu To deselect the entry highlight it and press ENTER 6 To select an entry from another category press BACK select a category and then an entry Bullets mark the selected categories Asterisks mark entries not occurring in the selected categories 7 Press to view the matching items After making selections only matching entries are listed on the Phone Book menu 8 Select an...

Page 32: ...hanges hold and press BACK Or press SPEC and select Discard Charges 5 Hold and press ENTER to save the changes Or press SPEC and select Save Changes 6 Press MENU to return to the menus Changing Phone Book Entries Other Phone Book Options Press SPEC at a Phone Book entry to view these options Undelete Entry restores the entry most re cently deleted from the selected topic during your current sessio...

Page 33: ...32 World Time lists the time and day of the week for cities and countries around the world You can also add your own World Time locations World Time ...

Page 34: ...l time and date for the World Time times and days to be accurate 1 Select World Time from the Topics menu Or press plus F foreign 2 Type a location e g city or country 3 Press ENTER 4 Hold and press the DN key to view more matching locations if any 5 Press MENU to view a listing of all the matches 6 Press CLEAR to clear the search Finding Locations ...

Page 35: ...ype a location e g city or country 4 Press ENTER at the highlighted location to view its time and day 5 Hold and press the DN or UP key to view the next or previous location on the World Time menu 6 Press MENU to return to the World Time menu More Ways to Scan the Menu Use these keys to scan the World Time menu To Press scroll up or down or page up or down UP or DN key jump to the top or or bottom...

Page 36: ...ntry To move the cursor press the arrow keys 5 Enter minutes and hours after the international date line 6 Type Y or N and press ENTER The new location appears 7 Press MENU when done About the International Date Line The international date line is an imaginary line at the 180o meridian where by convention travel ers add or subtract a day when they cross it In many atlases the 24 world time zones a...

Page 37: ... discard your changes hold and press BACK Or press SPEC and select Discard Changes 5 Hold and press ENTER to save the changes Or press SPEC and then select Save Changes 6 Press MENU when done Changing Locations Changing Time Zones There is a quick way to set the Clock to your cur rent time and day when you are travelling across time zones First find a World Time location in your new time zone With...

Page 38: ...37 The Calculator adds subtracts multiplies divides and performs other math operations You can also save your results and use them in later calculations Calculator ...

Page 39: ...Press a math function key x or 4 Type another number 5 Press ENTER to calculate To repeat the previous operation press ENTER 6 Do more calculations if you like To scroll up or down press the UP or DN key 7 Press CLEAR to clear the calculations Making Advanced Calculations Use these Gold key combinations To Press calculate a percentage H square a number J calculate a square root K calculate a recip...

Page 40: ... characters To exit without saving press BACK 5 Press ENTER to save the result 6 Make another calculation 7 Press SPEC 8 Select Use Previous Result 9 Select a result to use 10 Press a math key and complete the calculation Deleting Previous Results To delete a saved result first press SPEC at the Calculator Then select Delete Previous Result and select a result ...

Page 41: ...culator If you are using a Digital Book System without separate number keys in the Calculator you can type a letter from the top row of letter keys by holding and pressing the appropriate key Your result names can contain numbers as shown above but they cannot begin with a num ber When you type a number first in the Calcula tor the top row of letter keys types numbers only and cannot be overridden...

Page 42: ...41 The To Do topic lists your important tasks You can prioritize change and delete your things to do To Do ...

Page 43: ...t without saving your entry hold and press BACK 5 Press MENU to return to the To Do menu Prioritizing Your To Do List To list your things to do in order of priority or im portance type appropriate letters or numbers at the start of each To Do entry e g A B C or 1 2 3 To Do entries that begin with letters are listed al phabetically on the To Do menu Numbered en tries are listed before alphabetical ...

Page 44: ...try on the To Do menu You can type the entry or scroll to it 3 Press ENTER to view the entry 4 Press SPEC 5 Select Change Entry or Delete Entry If you select Change Entry edit lines by moving the cursor and retyping To save your changes hold and press ENTER Or press SPEC and then select Save Changes 6 Press MENU when done Finding Changing To Do Entries ...

Page 45: ...44 Expenses The Expenses topic keeps track of your expenses for any time period You can also calculate your expenses by category or by payment method ...

Page 46: ... Press ENTER at the last line to save the entry Or hold and press ENTER at any line 5 Press MENU to return to the Expenses menu Understanding Expense Entries Expense entries are listed on the Expenses menu by item and total expenses are calculated by add ing amounts So you must include an Item and an Amount in each Expense entry Since you can calculate expense sums by Category or by Payment Method...

Page 47: ...n entry on the Expenses menu You can type the entry or scroll down to it 3 Press ENTER to view it 4 Press SPEC 5 Select Change Entry or Delete Entry If you select Change Entry edit lines by moving the cursor and retyping To save your changes hold and press ENTER Or press SPEC and then select Save Changes 6 Press MENU to return to the Expenses menu Finding Changing Expenses ...

Page 48: ...your total expenses by category or by payment method 1 Select an entry from the Expenses menu 2 Press SPEC 3 Highlight Compute Category Sums or Compute Payment Method Sums 4 Press ENTER This is a sample list 5 Press BACK to go back to the entry ...

Page 49: ...rd only access and can copy information to and from other Organiz Its and personal computers It also has a built in battery to protect your information when the Organiz It is removed from the Digital Book System Protecting Information ...

Page 50: ...xit without saving hold and press BACK 3 Press ENTER 4 If this is the first password assigned press C 5 Press ON OFF twice 6 Enter your password exactly as before To type special characters hold and SHIFT and press the appropriate letter key see p 10 Password Changes and Problems To change or erase your password during a ses sion select Name this Card edit the password and press ENTER If you forge...

Page 51: ... can save in a topic depends on the total memory available For example if only one topic has en tries nearly 128 kilobytes of information can be saved in it Resetting the Organiz It WARNING Resetting an Organiz It permanently erases all the information entered in it Perform this operation only if you want to erase all your entries To reset an Organiz It to its original factory settings e g shutoff...

Page 52: ...zer Exact duplicate records will be overwritten but any infor mation exceeding the memory capacity of the receiv ing organizer will not be copied Check the memory gauges of both organizers before you copy 1 Install a second Organiz It or the Franklin Per sonal Organizer IC 107 into the Digital Book System 2 Select Copy Data from the Other menu 3 Select Copy from Card 4 Press C to continue To exit ...

Page 53: ... communica tions program refer to its user s manual Preparing to Copy 1 Connect the serial cable from the port on the Organiz It to a serial port on your computer Make sure the cable s plug is inserted into the Digital Book System with its wider side facing up 2 Double click the Main icon in the Program Manager window 3 Double click the Terminal icon in the Main window 4 Select Communications from...

Page 54: ...e data Type the suffix txt in the file name e g org txt 6 Press ENTER on the Digital Book System to copy 7 Press CLEAR when done Copying from a PC 1 In the Organiz It select Copy Data under Other 2 Select Copy from PC 3 Highlight and press SPACE to view the options Have ASCII Format All Topics or Current topic and Merge with current data or Overwrite current data in view 4 Press ENTER 5 On your PC...

Page 55: ...Replacing the Organiz It s Battery The 3 volt CR1220 lithium battery built into the Organiz It uses little power so you will rarely if ever need to change it When the battery runs low on power a warning appears on screen WARNING Never remove the built in battery when an Organiz It is removed from the Digital Book System If you do all the information en tered in the Organiz It will be permanently e...

Page 56: ...55 Appendix These pages review how to use the Digital Book System ...

Page 57: ...an resetting the Digital Book System If nothing happens then reset Protecting and Cleaning Do not touch the metal contacts on the back of digi tal books or the rubber contacts on the Digital Book System with statically charged objects Statically charged objects may erase information that you en tered in the digital books Do not put excessive weight on digital books or the Digital Book System or ex...

Page 58: ...ently erased Slide the battery cover off the back and install the new bat teries with their plus signs oriented as shown on the unit Never mix old and new batteries in the Digital Book Sys tem Copyrights Trademarks Patents 1994 Franklin Electronic Publishers Inc All rights reserved Digital Book System is a registered trademark of Franklin Organiz It is a trademark of Franklin MS DOS and Windows ar...

Page 59: ...NSION OF THIS EXPRESS WARRANTY THE FOREGOING WARRANTY IS EXCLUSIVE AND IS IN LIEU OF ALL OTHER EXPRESS OR IMPLIED WARRANTIES WRITTEN OR ORAL INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE YOUR SOLE AND EXCLUSIVE REMEDY SHALL BE FRANKLIN S OBLIGATION TO REPLACE OR REFUND AS SET FORTH ABOVE IN THIS WARRANTY Some States do not allow the exclusion of imp...

Page 60: ... 29 Changing Clock date and time 14 Clock to World Time zones 36 expense entries 46 passwords 49 Phone Book entries 31 Schedule entries 20 shutoff time 12 To Do entries 43 World Time locations 36 Check marks in menus 9 Clock selecting 14 setting 12 or 24 hour dis play 15 date and time 14 to World Time zones 15 typing p m 14 COM port settings 52 Copying communication settings re quired 52 from Orga...

Page 61: ...ks entries 28 previous Calculator re sults 39 Schedule entries 18 To Do entries 43 Finding information World Time locations 33 Flow control setting 52 Franklin Personal Orga nizer IC 107 51 Function keys 4 Gold key combinations in Calculator 5 in general 5 Help messages view ing 12 Highlighting digital book symbols 8 IC 107 copying from 51 Installing the Organiz It 8 IntelliLink program 52 54 Inte...

Page 62: ...rocals 38 Replacing Organiz It s bat tery 54 Resetting an Organiz It 50 Resuming 8 Saving Calculator results 39 Expense entries 45 Phone Book changes 31 Phone Book entries 27 Schedule changes 20 Schedule entries 17 To Do changes 43 World Time changes 36 Scanning calculations 38 calendars 23 To Do entries 43 World Time locations 34 Schedule annual entries 17 changing entries 20 deleting entries 20 ...

Page 63: ... scanning entries 43 Tutorial 12 Typing decimals 38 letters in Calculator 40 letters in the Calculator 40 negative numbers 38 numbers 11 passwords 49 p m 14 17 punctuation marks 10 special characters in passwords 49 in topics 10 Undeleting Phone Book entries 31 Schedule entries 21 Viewing calendars 23 complete menu items 11 help messages 12 main menus 9 next appointment 21 Schedule entries from Ca...

Page 64: ...l IC 142 F Electronic Publishers For Use with the Franklin Digital Book System Mt Holly NJ 08060 Electronic Publishers DIGITAL BOOK ORGANiZ IT ORGANiZ IT S C H E D U L E JUNE 7 9 8 4 5 6 1 2 3 0 X 3 12 9 9 6 6 3 12 ...

Page 65: ...PC will display the message Unable to connect to handheld device To correct the problem remove the plug and reinsert it the correct way Then close IntelliLink reopen it and start the Import Export operation again Closing IntelliLink Between Operations IntelliLink can complete only one data transfer operation per session To make an additional transfer you must close and then reopen the IntelliLink ...

Page 66: ... I Supported Systems and Glossary We recommend that you check Supported Systems for specific information on the PC software you plan to use with your Organiz it card Formats Compatible with Organiz it ACT for Windows 1 0 ASCII Text Delimited Lotus Organizer 1 1 Microsoft Word 6 0 and up PackRat 4 0 4 1 WordPerfect 6 0A and up NOTE Version numbers shown here supersede those appearing in the on line...

Page 67: ...tely replace older Organiz it topics with modified PC files you must first delete the existing Organiz it information by choosing Factory Reset from the Other menu This will erase ALL information in ALL TOPICS You can then restore each topic with information from your PC Remember even if only one topic is to be replaced all four must be restored from your PC Make certain that you have copied all y...

Page 68: ...ds in Table option or in mail merge format by clicking the Form File option on the Options screen STEP ONE PC 1 Double click the Import Export program group icon on the Windows screen 2 Double click the IntelliLink Import Export icon within that program group 3 From the IntelliLink toolbar select Transfer and then Export and then the target application WordPerfect Lotus Organizer etc 4 Click OK 5 ...

Page 69: ... then press ENTER 3 Select Copy Data and then press ENTER 4 Select Copy to PC and then press ENTER IntelliLink Format should appear on the screen If the screen shows ASCII Format press SPACE once to switch formats Then press ENTER to select it If the connection is made the DBS screen will display the message Connecting to Ilwin STEP THREE PC 1 Click OK once the connection is established to begin t...

Page 70: ...n you transfer the file to the Organiz it card in your Digital Book System and will be listed along with the older information To completely replace older Organiz it topics with modified PC files you must do a Factory Reset on your Digital Book System WARNING This will erase ALL information in ALL TOPICS Make certain that you have copied all your Organiz it topics business phone personal phone to ...

Page 71: ... for most users it is COM 1 8 Select Update in the Merge Option space 9 Click the Import button STEP TWO Digital Book System 1 Press MENU 2 Select Other and then press ENTER 3 Select Copy Data and then press ENTER 4 Select Copy to PC and then press ENTER IntelliLink Format should appear on the screen If the screen shows ASCII Format instead press SPACE once to switch formats Next highlight Merge w...

Page 72: ...Important Update 8 FEP 28916 00 P N 7202769 Rev A ...

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