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ForTheRecord TheRecord Player, User Manual

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ForTheRecord TheRecord Player User Manual Download Page 15

 

 

 

 
 
 

Page 10 

ForTheRecord

®

Display 

The Display shows a graphical representation of the loaded audio and provides additional controls for managing playback.  

 

View Latest News

 

 

 

 

Element 

Description 

Content Label 

Indicates the Label of the current content. 

Current Play Time 

Shows the current date and time position in the recording.  You can change the time by directly entering a new time, 
or by clicking the associated adjustment buttons, or by dragging the Current Play Time Control Tab. 

Current Play Time control tab 

Drag this tab to change the Current Play Time. 

Range Start Time 

Displays the start time of a selected range.  You can change the time by directly entering a new time or by clicking 
the associated adjustment buttons or by dragging the Range Start Time Control Tab.  If a date is shown it indicates 
that the current content includes a recording session that crosses midnight. 

Range End Time 

Displays the end time of a selected range.  You can change the time by directly entering a new time or by clicking 
the associated adjustment buttons or by dragging the Range End Time Control Tab.  If a date is shown it indicates 
that the current content includes a recording session that crosses midnight. 

Range Duration 

Displays the total content in the range.  Click this field to toggle between time (h:m:s) and disk space (KB or MB) 

Video Available Indicator 

If shown, indicates that video is available for the current content.  Click the icon to open the video window. 

Latest News 

Click this icon to view the latest news from FTR. 

Unlinked Indicator 

Indicates that the label and date of the content in player does not match the label and date of content that is open in 
another ThinkLink enabled program. 

Play At End Indicator 

If shown, indicates that the current content is actively recording.  The state of the indicator varies.  See 

Playing a 

Recording in Progress

 later in this guide. 

Day Start and End ticks 

Hover over these ticks to reveal the start time and end time of the current content.

 

 

Session Ticks 

Shows when the recording stopped and restarted. 

 

Current Play Date & Time 

Adjustment Buttons

Adjustment Buttons

Adjustment Buttons

Range End Control Tab

Range Start Control Tab

Range End Date & Time

Current Play Time

Control Tab 

Day Start Tick

Range Start Date & Time 

Video Available Indicator

Unlinked Indicator

Day End Tick

Message Area

Duration

Play At End indicator

 

Content Label

Summary of Contents for TheRecord Player

Page 1: ...TheRecord Player User s Guide ...

Page 2: ...the trade secrets contained in the Software transfer the Software in whole or in part over a network or permit any third party to do any of the foregoing Nothing in this Agreement shall be construed as conferring any license under any of FTR s intellectual property rights whether by estoppel implication or otherwise except for those licenses expressly granted herein 1 6 Confidentiality Client ackn...

Page 3: ... respective companies PATENTS Protected by U S Patents 6 871 107 and 7 212 873 other patents pending DISCLAIMER FTR Pty Ltd makes a sincere effort to ensure the accuracy of the material described herein however except as set forth in the license documentation applicable to each product of FTR Pty Ltd makes no warranty express or implied with respect to the quality correctness reliability currentne...

Page 4: ...Compact View 11 Video Window 11 CONFIGURING PLAYER 12 Changing Size and Position 12 Resizing and Positioning the Player 12 Resizing and Positioning the Video Window 13 Properties 13 General Tab 14 Shortcuts Tab 15 Foot Control Tab 16 Managing Search Folders 17 Sound Card Settings 19 PLAYING 20 Opening Recordings 21 Opening Marantz Recordings 21 Opening Other Recordings 23 Viewing Video 23 Playing ...

Page 5: ...ntrol Tabs 31 Directly Entering a Time 31 Tips and Tricks 31 SAVING A COPY 32 Save Copy To Disk 32 Save Copy to Audio CD 34 Save Copy To TheRecord DVD 35 APPENDIX A USING KEYBOARD SHORTCUTS 36 APPENDIX B FTP SEARCH FOLDERS 38 Setting Up an FTP Server 39 Background 39 Recommendations 39 Adding an FTP Search Folder 40 Method One 40 Method Two 41 Testing 41 Preparation for Testing 41 Playback Testing...

Page 6: ...a number of different formats Global keyboard shortcuts are now user defined Foot control switches are now customizable Player is available as a free download from the ForTheRecord website located at www ForTheRecord com About This Guide This User s Guide assumes that you are familiar with Microsoft Windows operating systems If you are new to Windows make use of the extensive Windows help system b...

Page 7: ...l others charges apply Note You must have a valid FTR support contract to Access advanced knowledgebase articles or to have unrestricted access to the downloads area Receive technical support via phone or e mail Without a support contract you may be charged when contacting us for support To purchase a support contract you can contact our sales department at sales fortherecord com When contacting s...

Page 8: ...rd Player to suit your requirements See Configuring Player later in this guide Starting You can start TheRecord Player from the Start menu or from the desktop To start TheRecord Player 1 Do one of the following a From the desktop double click the TheRecord Player icon or b Click Start point to All Programs then ForTheRecord and click TheRecord Player 2 Observe that the program starts with an empty...

Page 9: ... the instructions on the screen to install or view the tutorials To view the tutorials from your local machine 1 Install the tutorials See above 2 Click Start point to All Programs ForTheRecord Tutorials and click Player Reading the User s Guide To read the TheRecord Player User s Guide you need to have Acrobat Reader installed on your computer To read the user s guide 1 Click Start point to All P...

Page 10: ...f the following a Right click the component for which you want help and click What s This from the shortcut menu or b When a shortcut menu is not available click the What s This help icon in the title bar and use the new What s This pointer to click the component for which you require help c Press TAB until you highlight the component for which you require help and press F1 About TheRecord Player ...

Page 11: ...w folder is available from your desktop that is labeled FTR System Information To view System Information 1 Save system information as described above 2 From your desktop double click the FTR System Information folder 3 From Explorer double click the text file you wish to view To send System Information 1 Save system information as described above 2 Do one of the following a Compose a new email me...

Page 12: ...Compact View Normal View The major components of TheRecord Player in Normal View are described in the following pages Toolbar Displays Audio Controls Logo Play Controls Note In Normal View you can set TheRecord Player to be Always On Top See Properties in the Configuring Player section later in this guide ...

Page 13: ...trols The five play controls are described in the table below Description Button Open Click this button to locate and open recordings Save Copy To Click this button to save a copy of the current range to another location Scan Back Click this button to scan back in the current range for an earlier time Scanning skips back at 5 second intervals and plays for 1 second Play Click this button to start ...

Page 14: ...ttons Each channel can be turned off or on as required Speed Slider This sets the speed at which playback occurs Speed varies from half to double normal speed When adjusting the speed pitch compensation is applied to maintain the tonal qualities of normal playback Channel Select Buttons Turn each channel on or off Speed Slider Master Volume Slider Controls the overall playback volume Controls play...

Page 15: ...ab If a date is shown it indicates that the current content includes a recording session that crosses midnight Range Duration Displays the total content in the range Click this field to toggle between time h m s and disk space KB or MB Video Available Indicator If shown indicates that video is available for the current content Click the icon to open the video window Latest News Click this icon to ...

Page 16: ...en Normal and Compact View 1 From the normal view of player click the Compact View button 2 From the compact view of player click the Normal View button Video Window The video window can be moved and re sized to suit the way you work Button Description Video resize handle Drag to resize the video window Close Click to close the video window Restore Button Click this button to return to Normal View...

Page 17: ...mal and Compact views of Player can be positioned as required To change the size and position of TheRecord Player 1 To switch from Normal to Compact view click Compact View or press CTRL ALT V 2 To switch from Compact to Normal View click Normal View or press CTRL ALT V Note Normal View can also be set to Always On Top See Properties General Tab in the next section of this guide 3 To position the ...

Page 18: ...ress ALT Shift V 4 To close the video window click Close 5 To re open the video window click in Normal View or in Compact View Properties There are a number of player properties that can be adjusted to suit the way you work To modify TheRecord Player properties 1 Click Properties 2 From the TheRecord Player Properties dialog box click the required tab and choose the desired options See the followi...

Page 19: ...istributed to create the impression that each channel comes from a different direction Two and four channel recordings are distributed as follows Playback Ch2 Ch3 Ch1 Ch2 Ch1 Ch4 2 Channel 4 Channel If you require accessibility features then select this option to show a focus frame for every control in the Player Use this focus frame to tab around every control to access voice descriptions Accessi...

Page 20: ...ur keyboard Current key Click here then press the new keyboard shortcut for the selected action New key To change a shortcut 1 Select the action you want to change 2 Observe the Current key box to see the assigned key combination 3 Click the New Key box and press the key combination you want to use 4 Observe the message area below the New key box If the key combination is invalid for any reason th...

Page 21: ...onds listed in this box Backspace Interval The FTR Foot Control has three pedals Select one of these options to set the preferred pedal order Pedal Order To change foot control settings 1 To change the backspace interval enter the required number of seconds or click the adjustment buttons as required 2 To change switch action click the required Pedal order option and observe the image for confirma...

Page 22: ...cordings and a folder hierarchy is displayed that sorts recordings by label and date Note FTP search folders are not shown in the Open dialog box because they cannot be browsed However they are shown in the Manage Search Folders dialog box so that search priority can be adjusted See Appendix B for details about FTP search folders The following tasks are available when managing Search Folders Addin...

Page 23: ...Priority Up and Priority Down As a rule of thumb place the folder that is most commonly used at the top of the list When other programs such as TheRecord Annotator request playback of a specified recording then TheRecord Player attempts to find the recording by scanning Search Folders in the order of priority Note During the creation of a new Search Folder you can only change the priority of the a...

Page 24: ...sting Search Folders do the following a From the Manage Search Folders dialog box select the Search Folder you want to move b Click Priority Up or Priority Down as required Sound Card Settings If you are not satisfied with playback levels you may need to make adjustments to your sound card Using the vendor program for your sound card set the Wave Out device and Master Volume to 75 Open a recording...

Page 25: ...ure Using these recordings TheRecord Player can open and play multiple recording sessions with the same label and date TheRecord Player can also play recordings that are created using some Marantz digital recorders Using these recordings TheRecord Player can open multiple recording sessions from the same day Marantz recordings can be opened directly from TheRecord Player or from the auto play wind...

Page 26: ...cordings can be sorted by Label and then Date or by Date and then Label Choose the sort order that is most practical for you 4 When the required content is revealed select it and click Open Note If you select a recording that continues from the previous day or extends into the next day and recording was continuous over midnight then all three days of the recording are opened in TheRecord Player Op...

Page 27: ...Note TheRecord Player will automatically open Marantz recordings in the following circumstances 1 If there are three consecutive days or less with the same label and those days are recorded across midnight or 2 If there is only one label and date available 5 From the Open dialog box expand the label and date folders until you reveal the required recording 6 Select the recording and click Open Note...

Page 28: ...Open dialog box click Other 3 Use standard Windows navigation procedures to choose a type locate a folder and select a file to open Viewing Video By default the video window opens when you open recordings that contain video If you choose to close the video window you can re open it at any time To view video 1 If not already open do one of the following a From the TheRecord Player click Normal View...

Page 29: ... mouse and foot control use To play 1 Open the required recording See Opening Recordings in the previous section 2 Do one of the following a Click the Play button or b Press the play switch on the optional foot control 3 To stop playing do one of the following a Click the Play button again or b Release the play switch on the foot control Note When using the foot control stopping playback causes th...

Page 30: ...ent Play At End Button Click this button to return to the latest available audio Away From End This indicates that you are not listening to the latest available content To play a recording that is in progress 1 Open the required recording See Opening Recordings in the previous section 2 Do one of the following a Click the Play button or press the play switch on the foot control to play from the be...

Page 31: ...d at 3 second intervals and plays for 1 second This process is continuous until you click the button again or click Play b To scan backwards click the Scan Back button The current play time control tab skips backward at 5 second intervals and plays for 1 second This process is continuous until you click the button again or click Play 2 To resume normal playing click the Play button Using the Adjus...

Page 32: ...ected number is highlighted To directly enter a time 1 Click the required time field in the Current Play Time display 2 Enter the required number For single digit times enter the leading zero or enter the number and shift right 3 As you complete a time field the cursor automatically moves to the right Press ENTER at any time to confirm and complete the task Otherwise after the last seconds digit i...

Page 33: ...djusted separately using the Master Volume Slider Adjusting individual channel volumes too high may lead to distortion If this occurs lower the channel volume and adjust the master volume You can also set the overall play speed which ranges from a half to double normal play speed When adjusting the speed pitch compensation is applied to maintain the tonal qualities of normal playback Speed Slider ...

Page 34: ...oard Using keyboard shortcuts has a different outcome depending on the state of the channel when selected If a channel is on when selected it remains on while all other channels are switched off If a channel is off when selected it is switched on without affecting other channels The channel select keyboard shortcuts are CTRL 1 2 3 and 4 To turn on all channels use CTRL 5 To isolate a channel 1 If ...

Page 35: ...loaded content includes a recording session that crosses midnight There are four ways to select a range Using the adjustment buttons Using the Current Play Time Dragging the control tabs Directly entering times Using the Adjustment Buttons Use the adjustment buttons to move the range control tabs and set new start and end times Note The range adjustment buttons are not available when playing at en...

Page 36: ... the hour of playback 2 Enter the required number 3 As you complete a time field the cursor automatically moves right to the next time component of the Range display Press ENTER at any time to confirm and complete the task Otherwise after the last seconds digit is entered the time is automatically checked and accepted if valid Tip To set either range time to the current play time double click the ...

Page 37: ...ording as indicated in the following table Loaded Recording Format Save Copy To Format TheRecord Media FTR Gold ReporterDeck 2 Media Windows Media 9 9 8 9 TheRecord Media 9 9 8 9 FTR Gold 9 8 8 9 ReporterDeck 2 Media 8 8 8 9 Windows Media separate channels only When selecting a format there are two options that are available in some circumstances Audio Only Select this option when the loaded recor...

Page 38: ... to create a data CD by specifying a suitable CD drive as the Save Location This is dependant on permissions and other settings that may need to be established by your support staff 4 If you want to add the save location as a new search folder select this option and enter a user friendly name for the folder 5 If you want to change the Label select the Change the label to option and enter a new Lab...

Page 39: ...ged on as a member of the local administrators group to save a copy to Audio CD To save a copy Audio CD 1 If required select a range See the previous section 2 Click Save Copy To 3 From the Save Copy To dialog box click the Audio CD tab and select a drive from the list Note If there are no drives listed log on as an Administrator and try again 4 Click Save ...

Page 40: ...Note If your installation of TheRecord Player is not part of a bundled FTR product then saving to DVD is not available To save a copy to TheRecord DVD 1 If required select a range See the previous section 2 Click Save Copy To 3 From the Save Copy To dialog box click TheRecord DVD tab and select a drive from the list 4 Click Save ...

Page 41: ...ss of the program you are currently using You can change the global shortcut keys in TheRecord Player Properties Common Controls To Press Select Normal or Compact view CTRL ALT V Switch focus between player and video window CTRL SHIFT V View properties ALT ENTER Exit program ALT F4 Show latest news Play Controls To Press Play F2 Stop F3 Scan back F4 Scan forward F5 Open audio CTRL F6 Save audio CT...

Page 42: ... Select current play time display ALT 1 Select range start time display ALT 2 Select range end time display ALT 3 Increment or decrement the time field or Cancel time display selection ESC Select AM or PM toggle key or Cancel entry ESC Accept entry ENTER Channel Controls To Press Channel 1 action CTRL 1 Channel 2 action CTRL 2 Channel 3 action CTRL 3 Channel 4 action CTRL 4 Turn all channels on CT...

Page 43: ... box The only way to play recordings from an FTP server is to click a timestamp link that is contained in a log sheet or other document Once clicked TheRecord Player scans available search folders for the associated recording If the associated recording is available from the FTP search folder then the recording is opened and played Note If the associated recording is available in other search fold...

Page 44: ...ch the date of the requested content then it is skipped c If a sub folder is named in any other way it is searched for any recordings that comply with the patented FTR file naming convention To maximize searching efficiency there are a number of recommendations that should be followed Recommendations It is strongly recommended that you observe the following rules To maximize search performance it ...

Page 45: ...file called AddSearchFolder vbs option explicit dim oNavigator sName sPath nPriority bDisplayErr set oNavigator CreateObject FTR TREdge Navigator SearchFolderConfig Set up parameters sName Acme C r organisation s name goes here o FTP Site You sPath ftp username password ftp acme com ftr Your FTP URL goes here nPriority 100 bDisplayErr FALSE Create the new search folder oNavigator AddSearchFolder s...

Page 46: ...r the FTP server E g FTP Server 9 Click Next 10 Leave the new FTP Search Folder at the lowest priority and click Finish Testing Testing is described in two phases Preparation for testing Testing playback Preparation for Testing Use the following procedure as preparation for testing the FTP Search Folder To prepare for testing 1 Open an existing recording in TheRecord Player or start a new recordin...

Page 47: ...ders b Use the Priority Up button to move the FTP Search Folder to the top of the list 4 Download the document containing links 5 Click a link 6 Observe that TheRecord Player downloads the linked recording This may take some time and while the download progresses a message is displayed 7 Click Play and check that the correct recording is available 8 Click another link and observe that the Current ...

Page 48: ...omponents 7 normal view 7 play controls 8 toolbar 8 Playing channel selection 29 directly entering a time 27 dragging the control tab 27 existing recording 24 foot control 28 isolating channels 29 play time 26 recording in progress 25 scanning 26 selecting a range 30 speed 28 using the adjustment buttons 26 volume 28 position 12 Priority Down 19 Priority Up 19 properties 8 13 Properties General Ta...

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