Operation and Administration
Manual
1
Page 1: ...Operation and Administration Manual 1 ...
Page 2: ...ime and Date 14 9 7 Access 15 9 7 1 Admin 15 9 7 2 Installer 15 9 8 Import Export to Website 16 10 SmartFill Gen 2 Website Operation and Con guration 17 10 1 Creating Your Website and Adding Your First Unit 17 10 2 Logging In Once the Website is Created 17 10 3 Transactions Page 18 10 3 1 View 18 10 3 2 Columns 19 10 4 Setting up Vehicle and Plant Details 19 10 4 1 Add Vehicle Plant 20 10 4 2 View...
Page 3: ...oes nothing when a key is presented 29 11 1 3 Keys shows as INVALID 29 11 1 4 Lost vehicle keys 29 11 1 5 Lost door lock key 29 11 2 PIN Number Problems 29 11 2 1 Not asking for PIN number 29 11 3 Pump dispenser problems 29 11 3 1 Pump stops after a short period 29 11 3 2 SmartFill GEN 2 is not recording Litres accurately 29 II SmartDip Operation 31 12 Overview 31 13 Operation 31 List of Figures 1...
Page 4: ...20 User De ned Data Page 25 21 Jobs Page 25 22 SmartFill Units Page 26 23 Con guration General 27 24 Con guration Pumps 27 25 Con guration Tank Guages 28 4 ...
Page 5: ...Vers Date Details 1 First Release 1 1 30 Sep 2014 Added version 1 07 xx features 1 2 10th October Added 1 007 01X changes 1 3 Mar 2015 Added latest menu changes 5 ...
Page 6: ...e www fmtdata com The unit can be connected to the website using a direct network connection that has a connection to the Internet a WiFi connection or a 3G connection The unit can be con gured locally using the keypad and onscreen menus or via the website 3 Terminology Term Meaning Key ibutton or NFC card Fob used to identify a driver or vehicle Module A plug in module that is used in the unit e ...
Page 7: ...rtFill GEN 2 system until a resolution is agreed 4 2 Special notes for use with generators WARNING 1 To enable the manufacturers to fully warrant any system connected to a portable generator the system MUST be designed so that it is impossible for the generator to be started or stopped while the SmartFill GEN 2 is electrically connected to the generator power output The SmartFill GEN 2 must only b...
Page 8: ...omatically send to a website Data Capacity Minimum of 500MB per month 5GB Passcode Settings Passcode should be disabled This should be done when the card is supplied but can also be done by tting the card into a phone and using the phone settings menu to turn on this functionality Physical Size To t into the module the SIM must a Standard SIM as shown below NOT a micro or nano SIM Mini SIM Service...
Page 9: ...4 Displays the status of the network connection which can be either 3G WiFi or Ethernet 4 5 Displays the details of the most recent transactions 5 6 Displays the unit s model and serial number 8 Adding Vehicle Keys VINs and or Driver Keys and PINs Keys and PINs for drivers vehicles and plant can either be added at the unit using the Admin menu options add vehicle1 add plant or add driver2 or at th...
Page 10: ... to the right of the Save button and select Save as Select the top level directory of the USB drive and press Save If prompted to replace it press Yes You can then cancel any remaining message at the bottom of the browser screen 2 FireFox When prompted where to save the le select the top level directly of the USB drive and press Save If prompted to replace it press Yes If you are not prompted wher...
Page 11: ... allows the addition of vehicle Keys or VINs to the system If Key has been selected the actual key must be presented to the system to enter it The key number cannot be directly entered VINs are added by using the keypad to enter the value 2 Delete allows Keys or VINs to be deleted from the system Keys can be deleted by presenting the key to be deleted VINs can be deleted by entering the VIN from t...
Page 12: ...it The key number cannot be directly entered VINs are added by using the keypad to enter the value 3 Delete allows Keys or PINs to be deleted from the system Keys can be deleted by presenting the key to be deleted VINs can be deleted by entering the PIN from the keypad 4 View Delete Keys or VINS in the system can be viewed Any key or VIN can be deleted by this screen by rst selecting it and then s...
Page 13: ... the keypadTr 4 View Delete Keys or VINS in the system can be viewed Any key or VIN can be deleted by this screen by rst selecting it and then selecting delete Deleting a key removes it from the unit and on the website removes it from being associated with this units but not other units that are connected to the website 5 Import used to import Keys or PINs into the system from a USB drive when the...
Page 14: ...hen be imported into the website 4 Upgrade Software is used to upgrade the unit s software via the USB port 5 Import Settings is used to import a con guration le 6 Export Settings is used to export a con guration le 7 Restore Software is used to restore the previous version of the software that was installed prior to the last upgrade 8 Restart Reboots the unit which produces the same result as pow...
Page 15: ...password and enable and disable installer access 9 7 1 Admin Used to change the admin password from the default of 1234 to some other code 9 7 2 Installer 1 2 CLR Back Enable Disable Password InstallerAccess Settings Figure 9 Installer Access Settings 1 Enable Disable enables or disable installer access If disabled no one is able to access the units set up con guration 2 Password allows the defaul...
Page 16: ...e with the website There are two options 1 Import imports a le exported from the website into the unit This includes all vehicle plant driver details job numbers and user de ned eld data The export le is created using the export link on the SmartFill Units page on the website 2 Export Creates an export le that can be imported into the website The resultant le is imported using the import on the Sm...
Page 17: ...new Once you arrive at this page enter the serial number and code provided with the unit A copy if this information is contained on the USB drive supplied with the unit and a hardcopy is supplied with the unit Figure 11 Initial Account Activation Page Once you do this you will be asked to ll in some company details and create an Admin user name and password Unless you change them these are credent...
Page 18: ...ions in the selected date range that have been transferred to the website from all associated units You can select the required date range from the drop menu at the top of the screen Figure 12 Website Transaction Page 10 3 1 View Displays the main transaction screen from here you have the following options 18 ...
Page 19: ...he top of the table is show rst You can change the column headings by selecting the heading name and then over typing it with the new name Headings that are grayed out are set in one of the other con guration screen You can choose which columns are displayed by dragging and dropping those required into the left hand site table or remove them by dragging them into the right hand side table Figure 1...
Page 20: ...sabled by deleting them in the unit or selecting the action button next to key or code on the website 10 4 3 Columns If you select Columns on the vehicles or plant pages you will be presented with the columns con guration page This page enables you to change the order of the columns by dragging them up or down the table The item at the top of the table is show rst You can change the column heading...
Page 21: ...being dispensed into a given vehicle or piece of plant on a given transaction To change the limit click in the Allocation per Fill eld and either enter the value or over type an existing value 10 4 9 Daily Allocation Sets a total daily allocation of fuel for a speci c key code associated with a vehicle or piece of plant If this feature is used the daily limit must be more than the ll limit or the ...
Page 22: ...tings is drivers are allocated to all units Drivers can be unallocated or allocated to speci c units that report to this website 10 5 5 Time of Day Access Used to set during what periods of time a speci c key code associated with a driver will be able to take fuel Use Edit Time of Day List button to edit existing time of con gurations or add new ones 10 5 6 Fill Limits Sets a ll fuel limit for a s...
Page 23: ... inputs a driver who is designated to be a supervisor must enter when they are operating as a supervisor The options are 1 Enable Job Entry requires the supervisors to enter a valid job number 2 Enable User De ned Entry requires the supervisors to enter a valid user de ned value such as location 10 6 Tanks Use this page to add tanks if you system has a SmartDip or TLS interface tted 10 6 1 View Th...
Page 24: ...en made both automatic and manual 10 6 6 Deliveries When there is a large change in volume in a short period of time detected in the tank a delivery is taken to have occurred and recorded as a tank transaction This is an automatic delivery Delivery drivers can also enter a delivery at the unit by holding down the 0 key This is recorded as a manual delivery You can also select add manual delivery t...
Page 25: ... numeric entry made at the unit to an internal job number that can be used on transaction report Figure 21 Jobs Page 10 8 1 Add Job Selecting the Add button on the jobs page allows you to enter a new job number and map a description to it 10 8 2 De nitions Selecting de nitions displays the list of input numbers what the user will need to enter at the unit and what information is mapped to the inpu...
Page 26: ... the unit between the unit and the website You must rst export the vehicle details from the unit onto the USB 10 9 4 SmartFill Gen 2 Export If your unit s is not connected to the website via a network connection and you are downloading and uploading data via a USB drive you can use this page to export your vehicle plant driver details from the website You can then import the le that is created dur...
Page 27: ...or measurement in the unit The options are litres and imperial gallons 3 Security If the hide PIN numbers is selected PIN entries are shown as an on the display when the driver enters his PIN 10 9 7 Con gure Pumps This page is used to remotely con gure the pumps hoses in the unit Figure 24 Con guration Pumps 1 Name used to name the pump This name is shown on the display when the pump is in use and...
Page 28: ...very 7 Enabled Sets whether this pump hose is enabled on the unit If it is not selected the driver will not be given the option to select this pump 10 9 8 Tank Gauges Figure 25 Con guration Tank Guages 1 Alarm Enabled sets whether the tank level alarms are active If enabled and noti cations are set on the tanks page an SMS will be sent to the numbers on the noti cation list when either a low or hi...
Page 29: ...rtFill GEN 2 when nding them to ensure they work but will not operate the system If they do operate disable that number in the system 11 1 5 Lost door lock key If you lose your SmartFill GEN 2 door lock key you should replace the lock immediately Some SmartFill GEN 2 systems have a bypass switch tted internally and having the door key may give the person the opportunity to bypass the SmartFill GEN...
Page 30: ...etup procedures ii The Dispenser may be set in 5 digit mode but still allowing a fuel delivery over 999 99 Litres This has occurred previously on PEC dispensers and it causes the dispenser to lose the 1000 s in the Litres i e a delivery of 1354 77 Litres is recorded as 354 77 This is a dispenser issue not a SmartFill GEN 2 issue Ensure that both the SmartFill GEN 2 and the dispenser are both set i...
Page 31: ...SmartFill GEN 2 sent via an SMS message if a 3G module is tted and viewed on the website The SmartDip has the ability to generate high and low levels alarms On activation of the alarm an SMS will be sent to all numbers recorded in the unit 13 Operation If installed and con gured the tank levels can be viewed by holding down the CLR key Levels can also be viewed n the Tanks page of the website If y...
