ES&S Ballot on Demand Printing Procedures Manual Download | Manualshive

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Better Elections Every Day

ES&S Ballot on Demand

Printing Procedures Manual

Election Systems and Software, Inc.

Corporate Headquarters

11208 John Galt Blvd.

Omaha, NE 68137, USA

Phone: (402) 593-0101

Toll Free Inside of U.S.: (800) 247-8683

Fax: (402) 593-8107

http://www.essvote.com

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Summary of Contents for Ballot on Demand

Page 1: ...Ballot on Demand Printing Procedures Manual Election Systems and Software Inc Corporate Headquarters 11208 John Galt Blvd Omaha NE 68137 USA Phone 402 593 0101 Toll Free Inside of U S 800 247 8683 Fax 402 593 8107 http www essvote com ...

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Page 3: ...l Version 1 0 July 31 2003 Election Systems and Software Inc Corporate Headquarters 11208 John Galt Blvd Omaha NE 68137 USA Phone 402 593 0101 Toll Free Inside U S 800 247 8683 Fax 402 593 8107 http www essvote com Copyright 2003 All Rights Reserved ...

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Page 5: ...ons that provide Better Elections Every Day We will accomplish this vision with an uncompromising commitment to customer satisfaction and integrity within the election process Who We Are ES S is a company of dedicated people building integrated systems and developing solutions for the election official s total management needs Election and voter registration management software Ballot counting and...

Page 6: ... not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation Thi...

Page 7: ...Support 1 Paper Stock 3 Blank Paper Stock 3 Digital Ballot Stock 3 Printer Trays 3 Tray 1 3 Multipurpose Tray 3 Paper Insertion in Tray 1 4 Main Paper Guides 4 Rear Paper Guides 5 Drawer Closing 7 Paper Insertion in Multi purpose Tray 7 Printer Settings 8 Printing from BIM 8 ...

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Page 9: ... quality BOD ballots Following all of these procedures ensures your scanner can read your BOD ballots accurately Contacting ES S for Technical Support This user s manual should aid you in accomplishing most ballot printing tasks However if you need additional assistance or if you encounter a processing problem or system error ES S s technical support staff can provide advice and help you resolve t...

Page 10: ... support representative in several ways Telephone 800 247 8683 USA Canada or 402 593 0101 International Fax 402 593 8107 Mail Election Systems Software 11208 John Galt Blvd Omaha NE 68137 USA E Mail CustomerService essvote com ...

Page 11: ...developed a Digital Ballot Stock DBS that enhances our ability to produce quality ballots on xerographic printers The DBS is produced with ES S Opaque paper Since the stock is preprinted with trim and registration marks the width of the DBS is guaranteed to be within specification and the registration targets allow visual inspection of each finished ballot to insure that it was printed within tole...

Page 12: ...ide to side This will result in ballot images that vary 030 from stack to stack depending on alignment of the edge of the side guides of the paper Before inserting paper make sure to jog the stack with smooth edges This will ensure consistency from top to bottom of the stack We also recommend centering the paper between the two side guides The easiest way to do this is to grab both sides of the gu...

Page 13: ... paper guide to help stabilize the far end of a 17 inch paper stack These guides will also help prevent skewed ballot images by ensuring that the paper is not angled in the paper tray This guide is placed into Tray 1 and can be adjusted for both 14 and 17 inch ballots It can be adjusted for the 14 and 17 inch ballots and can be removed for printing on letter size paper To install see the illustrat...

Page 14: ...llots by moving the registration posts into the 14 inch slots The picture below has each of the slots labeled To move the registration posts from one slot to the other loosen the post and slide all the way out to the side to remove Place the registration posts in the proper slots and slide them against the ballot edge before tightening These should be set so that the paper centers between the main...

Page 15: ...w illustrate this situation from a side view The first picture on the left shows a tray that was pressed in but completely returned to the resting position The next picture shows the tray when it is pulled out flush with the front surface of the printer Paper Insertion in Multi purpose Tray This tray must be pulled out from the right side of the printer as shown below Before inserting paper make s...

Page 16: ... Opaque ballot paper If this setting is not correct the printer may not print properly 2 Sided Printing If printing two sided ballots select Long Edge binding If printing single sided ballots set it to None Remember that this selection will determine what direction you place the ballot stock into the paper trays See section 3 tray 1 and 4 multipurpose tray to determine where the cut corner of the ...

Page 17: ...r of 18 in each of the four margin boxes Oval Width Pixels In the Layout Menu set the Oval Width to three Print Test Ballot Before the settings in BIM can be fine tuned a test ballot must be produced and evaluated for registration Only one ballot sequence needs to be printed The final settings will be valid for all styles Checking Registration on Digital Ballot Stock The Digital Ballot Stock has a...

Page 18: ...example is off about 015 or of the box the horizontal scaling factor should be set to about 100 20 Adjust this setting until the distance between the two cross hairs is about the same as the distance between the registration boxes At this point they do not need to be centered in the registraion boxes just the same distance apart We will center them later with the Margins Offset setting Do the same...

Page 19: ...Front Left Margin If you preset this number to 18 the new number should be 21 18 030 21 Continue to adjust and print samples until image is centered as well as possible In the end because of paper skew and other factors the cross hairs may be slightly right left of center at the top and left right of center at the bottom depending on which way the paper is skewing If the amount of skew from top to...

Page 20: ...liper would be required to validate registration of each ballot To verify correct scaling the distance between the cross hairs needs to be measured The distance should be 7 5 horizontally and 13 4 vertically Adjust the scaling as described earlier and reprint samples until it is accurate To check the Margin settings you need to measure from the center of each of the cross hairs to its closest edge...

Page 21: ...e at Central or Regional Locations Paper Ballot Model 150 OMR System Model 550 OMR System Model IV C OMR System Election Services and Support On site Training and Election Day Support Toll Free Phone and On line Support Election Programming Services Ballot Printing Services Comprehensive Training Programs and Tools Systems and Procedures Documentation Maintenance Programs Complete Inventory of Ele...

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