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C H A P T E R 4

Dictating Names, Numbers & Punctuation

Dragon NaturallySpeaking User’s Guide

Postal and Zip Codes

US Zip Codes

You can dictate US five-digit ZIP codes just as you dictate any group of
numbers. You must say the hyphen when dictating nine-digit ZIP codes.

UK and Canadian Postal Codes

You can dictate UK postcodes by saying “

Postcode

” followed by the

letters and numbers that make up the postcode. For Canadian postal
codes, say “

Postal code

” followed by the letters and numbers that make

up the postal code. Spacing and formatting will happen automatically.

TO EN TE R

SA Y

NG3 2HX

Postcode n g three two h x

E10 7BD

Postcode e ten seven b d

EC2Y 4LK

Postcode e c two y four l k

K1A 0M5

Postal code k one a zero m five

X0A 0H0

Postal code x oh a oh h o

UG5.bk Page 85 Friday, August 4, 2000 2:26 PM

Summary of Contents for DRAGON NATURALLYSPEAKING PROFESSIONAL 5

Page 1: ...U S E R S G U I D E ...

Page 2: ...eech engine which is licensed from Elan Informatique Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks Where those designations appear in this book and where Lernout Hauspie Speech Products N V is aware of the trademark the first occurrence of the designation is printed with a trademark or registered trademark symbol Adobe and Acroba...

Page 3: ... H A P T E R 3 Improving Your Speech Recognition 31 Working with the Dragon NaturallySpeaking vocabulary 31 Quick and easy ways to add new words 34 Advanced tools for building and editing vocabularies 41 Managing vocabularies 54 Training Dragon NaturallySpeaking to recognize problem words 59 Running General Training again 63 C H A P T E R 4 Dictating Names Numbers Punctuation 65 Dictating names of...

Page 4: ... pointer and clicking the mouse 115 C H A P T E R 7 Working With E Mail and the Web 119 Working with E mail 119 Working with Internet Explorer 123 C H A P T E R 8 Managing Users 131 Creating a new user 132 Opening a user 133 Renaming a user 133 Deleting a user 134 Backing up a user 135 Restoring a backup copy of a user 136 Multilingual users 137 C H A P T E R 9 Creating Your Own Dragon NaturallySp...

Page 5: ... editions of Dragon NaturallySpeaking Where information applies to certain editions only this is clearly noted Conventions used in this guide 1 This user s guide contains many examples of words and phrases you can say when using Dragon NaturallySpeaking These examples usually appear in italics with quotation marks for instance Scratch That 2 Some procedures also include sample text for you to dict...

Page 6: ... differ among dialects appear in a different font as in this example You can also correct a longer phrase by saying Correct text Through text US Canada or Correct text To text Other Dialects This user s guide uses US spelling and punctuation for consistency 4 This guide also includes helpful tips to improve your dictation and notes that require special attention Tips and notes appear like this If ...

Page 7: ... messages Just think about what you want to say and then say it into the microphone Writing a report article or story Brainstorm out loud and capture your thoughts on screen Then edit your work by voice or mouse and keyboard Typing up notes from a meeting When you get back to your desk simply read your notes into the microphone You can also use simple voice commands to revise and format text move ...

Page 8: ...and the power of using speech by creating your own voice commands Find out how in Chapter 9 Creating Your Own Dragon NaturallySpeaking Commands Dragon NaturallySpeaking Professional and higher editions also let you create and customize additional vocabularies for dictating in different subject areas For more information see Managing vocabularies on page 54 What s new in version 5 Dragon NaturallyS...

Page 9: ...on Click the icon to open the DragonPad the built in word processor for Dragon NaturallySpeaking Display Help icon Click the icon to open online Help for Dragon NaturallySpeaking Users icon Click the Users icon to display a menu that contains a list of your users and a command that opens the Manage Users dialog box Extras toolbar icon The Extras toolbar is available in Dragon NaturallySpeaking Pre...

Page 10: ...mation Learn hands on with a new online Tutorial The Dragon NaturallySpeaking Tutorial leads you through basic dictation techniques See your Quick Start guide and the online Help for more information Get started promptly All computers that meet the minimum system requirements of the software now learn your voice in about 3 to 5 minutes Your Quick Start guide takes you step by step from installatio...

Page 11: ...Speaking vocabulary in a few simple steps See Add Words from Documents on page 35 for more information Manage your e mail by voice Dictate into popular e mail programs with special built in voice commands See Working with E mail on page 119 for more information Find new ways to surf the Web New features and voice commands enhance your web browser See Working with Internet Explorer on page 123 for ...

Page 12: ...lySpeaking resellers can customize the online Tutorial to include specific information about services that they provide All editions also feature many additional improvements and bug fixes What should I expect from Dragon NaturallySpeaking One reason to use Dragon NaturallySpeaking is to do your writing more quickly Another is to reduce the stress associated with keyboarding Or maybe you just like...

Page 13: ...yboard Although you can use Dragon NaturallySpeaking to do almost everything on your computer by voice some things are still easier to do by mouse or keyboard If using a mouse and keyboard is an option for you try experimenting with using your voice and using your hands for different tasks to see what works best If using a mouse and keyboard is not an option read Chapter 6 Working With Your Deskto...

Page 14: ......

Page 15: ... understand how Dragon NaturallySpeaking works It then reveals the Seven habits for success with Dragon NaturallySpeaking a list of tips and procedures you can follow to make the program recognize your speech accurately This discussion is continued in Chapter 3 Improving Your Speech Recognition The section on Correcting recognition mistakes discusses how to correct misrecognized words including wa...

Page 16: ...top of what Dragon NaturallySpeaking already knows about the sounds of English Sometimes it s not possible for Dragon NaturallySpeaking to choose the correct word based on sound alone Consider these two phrases pizza delivery boy and Pete s a delivery boy When spoken they sound almost exactly alike How would Dragon NaturallySpeaking know which to choose Dragon NaturallySpeaking uses language data ...

Page 17: ... lot about the importance of your microphone position If you followed the instructions on the screen when you first started Dragon NaturallySpeaking your microphone is probably in about the right position But you should continue to think about your Seven habits for success with Dragon NaturallySpeaking Chapter 2 Position your microphone correctly Speak properly to the computer Correct recognition ...

Page 18: ... may still get most of your words right But if the microphone is even slightly out of place the program may no longer be able to tell the difference between similar sounding words such as or and all and will begin making subtle mistakes Make it a habit to check your microphone position regularly If accuracy ever seems lower than normal always start by checking your microphone You can double check ...

Page 19: ...he computer Avoid leaving out words and making extra sounds like um In conversation with another person it s okay if you leave out a word here and there People are good at filling in the blanks in a sentence Unfortunately the computer is not very good at this If you leave out words Dragon NaturallySpeaking also leaves them out Another thing people do well is ignore all those ums and ers that show ...

Page 20: ...ar Mr Jones If you were to dictate this phrase one word at a time dear mister jones Dragon NaturallySpeaking might type Deer or Gear instead of Dear But if you were to dictate the whole phrase dear mister jones the program can use context to determine that the word you want is most likely Dear Make it a habit to dictate in phrases so Dragon NaturallySpeaking can use context to help determine what ...

Page 21: ...s When Dragon NaturallySpeaking types the wrong words you should correct these mistakes By giving the program the right word you actually teach the program not to make the same mistakes again Correcting mistakes requires some extra effort but it saves you time in the long run by making Dragon NaturallySpeaking more accurate You ll probably need to correct mistakes often when you first start dictat...

Page 22: ...r Dialects The quick brown fox jumped over the lazy dog full stop In the following example Dragon NaturallySpeaking heard the word quick as dark 2 Select the mistake You can select the text you just dictated by saying Select That or you can select a specific word or phrase by saying Select followed by the word s you see The Quick Correct list appears In this example when you say select dark the wo...

Page 23: ...s selected your new dictation will replace the selected text this is called Select and Say This method however does not teach Dragon NaturallySpeaking not to make the same mistake again For more information on Select and Say see Select and Say vs correction on page 22 If you prefer not to see the Quick Correct list every time you select text you can turn it off In the Options dialog box select the...

Page 24: ... This method works in Select and Say applications see page 171 Select text and say Spell That or Correct That This method works in Select and Say applications see page 171 Press the correction keyboard shortcut the minus key on the numeric keypad This opens the Correction dialog box with the last thing you said the selection or the words preceding or following the insertion point Say Spell to open...

Page 25: ... the correct text Start spelling the correct word or phrase Say the letters continuously and quickly not one at a time Start typing the correct word or phrase into the text box As you type the list shows alternatives that match what you ve typed so far 4 When you see the correct choice choose it by voice or mouse 5 If the correct choice doesn t appear finish spelling or typing it and then click or...

Page 26: ...he number of the choice For example say Select 3 or Select Numeral 3 Then edit the word or phrase Spelling in the Correction dialog box You can either spell text by voice or type it here You cannot dictate whole words into the Correction dialog box When you re spelling this is what you can say letters a z International Communications Alphabet alpha bravo and so on numbers 0 9 punctuation Cap to ca...

Page 27: ...st below Selecting text in the Correction dialog box You can select all the text in the text box by saying Select Line or Select All You can also select right or left by words or characters For example you can say Select Next Character or Select Previous 2 Words See the complete list below Deleting text in the Correction dialog box You can delete selected text in the Correction dialog box by sayin...

Page 28: ...rd Say for example Spell c i a o You must say Cap if the word contains a capital letter For example say Spell Cap m a c Cap m i l l a n to type MacMillan 2 The Correction dialog box opens and Dragon NaturallySpeaking types the letters you spell You can then continue spelling or correct any errors in the word you spelled For more tips on spelling see the online Help Select and Say vs correction You...

Page 29: ...ually said To make correcting mistakes easier Dragon NaturallySpeaking records your voice as you dictate You can play back your voice whenever you cannot tell by looking at your document what you originally said Unless you have Dragon NaturallySpeaking Professional or a higher edition playback is available only until you close a document After you close a document Dragon NaturallySpeaking deletes ...

Page 30: ...n is not available the Play Back button is dimmed grayed out When playback is not available you may find text to speech useful for checking your work See Using text to speech on page 28 Playing back dictation in a document To help you check your work for mistakes you can play back a line a paragraph a selection or the whole document After playback starts you can stop it as soon as you notice a mis...

Page 31: ...orward in your document by a few words To skip backward or forward do one of the following To skip backward a few words click the Skip Backward button on the Playback toolbar To skip forward a few words click the Skip Forward button on the Playback toolbar SAY TO Play Back Line Play back dictation for the current line Play Back Paragraph Play back dictation for the current paragraph Play Back Docu...

Page 32: ...tate now correct later When you dictate into the DragonPad you can save your dictation with your text so either you or someone else can correct it later You must create and edit your file in the DragonPad to be able to play back dictation This feature is available in Dragon NaturallySpeaking Professional and higher editions You can save dictation with your document if you select the Prompt to Save...

Page 33: ...cognition either Correcting with the document author s user files You should use this correction technique if you do not need to correct by voice and it is important to maximize the author s recognition accuracy This technique works if all work is done on a single computer Consult your Dragon NaturallySpeaking reseller about ways to dictate on one computer and correct on another If you correct dic...

Page 34: ...h is available in Dragon NaturallySpeaking Preferred and higher editions You can use text to speech to have text on your screen not your current dictation read aloud in a computer voice For example you can have a document that you or someone else dictated read back while you listen for mistakes and sections you may want to revise Text to speech is available only in the DragonPad Microsoft Word and...

Page 35: ...ing with another author s user files This technique works if all work is done on a single computer Consult your Dragon NaturallySpeaking reseller about ways to dictate on one computer and correct on another To display the DragonBar Extras toolbar click the double chevron icon on the DragonBar You cannot display the Extras toolbar if the DragonBar is in cling mode In the Quick Correct list you can ...

Page 36: ...orrect someone else s dictation make sure that the amount of disk space you have reserved for storing dictation is at least as large as the amount allocated for the user that created the text You alllocate the disk space on the Miscellaneous tab of the Options dialog box Saving dictation with documents can take up a lot of disk space typically more than a megabyte per minute of dictation To save t...

Page 37: ...w words to your vocabulary As well as adding words when correcting mistakes you can now add an individual word add words from documents create dictation shortcuts for frequently used text Preferred and higher editions Dragon NaturallySpeaking also offers more powerful tools for more advanced vocabulary building Vocabulary Builder see page 44 and Vocabulary Editor see page 41 give you more control ...

Page 38: ...aking is likely to get them right on the first try that is without requiring you to do anything extra such as correcting the words For example all the words in the following sentence are active including Mbeki so Dragon NaturallySpeaking should be able to recognize them all correctly on the first try Today comma the Prime Minister met President Mbeki of South Africa Don t worry that the words you ...

Page 39: ...e by saying Select punk said Tony The Quick Correct list will appear with the most likely choices for the word you selected Select commands and the Quick Correct list are available in the DragonPad see page 16 but steps 1 3 may not work in all programs To correct a word and make it active in any program you can always select the word by voice or mouse and then say Spell That steps 4 and 5 3 If the...

Page 40: ...6 Say for example Choose 2 You can also select the correct word and click or say OK The Correction dialog box closes and Punxsutawney becomes an active word The next time you dictate Punxsutawney Dragon NaturallySpeaking should get it right 7 Save your speech files to add the word to your active vocabulary Quick and easy ways to add new words When Dragon NaturallySpeaking gets a word wrong often i...

Page 41: ...ve your speech files when prompted to preserve these changes to your vocabulary Adding an individual word To add and train an individual word 1 From the NaturallySpeaking menu point to Words and click Add Individual Word Spell or type the word you want to add to the vocabulary If you want to train the pronunciation of the word usually a good idea leave the check box selected Then click or say Add ...

Page 42: ...pects to find capitals at the beginning of sentences or in a sequence of words that are all capitalized or have initial caps such as a book title It does not expect to find capitals in the middle of words or sentences This procedure will not add all lowercase words that are not in the backup dictionary You have more choices over which words are added when you run Vocabulary Builder see page 48 but...

Page 43: ...the list to remove or view it 2 Click or say Add Document Navigate to the documents you want to add and select them 3 optional Click or say Add Folder This will add all the documents in the folder you select You can often achieve very good results by skipping directly to Step 6 4 optional To view any document in the list select it and click or say View Document 5 optional Click or say Preview Word...

Page 44: ...ed Clear any check box to remove a word from the list 6 Click Done to scan the documents for the words you want to add to the vocabulary Your speech files will be updated and saved automatically Creating dictation shortcuts A dictation shortcut is a quick way to insert frequently used text into your document You can create dictation shortcuts for text that you use often or text that is complicated...

Page 45: ...cuts 2 In the Spoken form box type the phrase you want to say to insert the written form text 3 In the Written form box type the text you want typed into your document Text can be up to 1 000 characters and may include line and paragraph breaks WRITTEN FORM SPOKEN FORM Michael D Bowman 25 Main Street Wilmington DE 12345 my signature This message was dictated with Dragon NaturallySpeaking Professio...

Page 46: ...ogram now enters the written form into your document For more information on spoken vs written forms see More about spoken forms on page 43 Dictation shortcuts are commands so you must pause before and after saying them If you have a word or short phrase that fits on one line and you want to be able to dictate it differently from the way it s spelled you should enter a spoken form for the word in ...

Page 47: ...r manage vocabularies if you have more than one for Dragon NaturallySpeaking Professional and higher editions The following sections describe each Advanced tool and how to use it Editing your vocabulary The Vocabulary Editor shows you all the active words the most commonly used words in the Dragon NaturallySpeaking vocabulary You can open Vocabulary Editor to find out whether a word is in the acti...

Page 48: ...ords that were previously in the backup dictionary To see only the words you have added click Show custom words only 2 Type the new word or phrase into the Written form box Leave the Spoken form box empty unless the word or phrase is not pronounced the way it s spelled as in the example pictured If so see To create a spoken form for a word on page 43 You can use the Dictation Shortcuts tool for ph...

Page 49: ...doesn t help In the last example in the table the written form for the word would be Laura and the spoken form should be a unique phrase such as Laura my office mate For any word or short phrase that is less than 128 characters and fits on a single line you should create a spoken form rather than a dictation shortcut see page 38 Here are some examples of words with different written and spoken for...

Page 50: ...r use you might want to delete the one you don t use To delete a word select it and click Delete You can select multiple words by holding down the CTRL key while you click Clicking while holding the SHIFT key will select consecutive words Some common words like the cannot be deleted since Dragon NaturallySpeaking wouldn t understand you very well without them Building your vocabulary Running Vocab...

Page 51: ...can run Vocabulary Builder as often as you like without overwriting language data gathered previously To run Vocabulary Builder you need to complete the following steps Prepare documents see page 45 Add words from a list optional see page 46 Run Vocabulary Builder Add words found in documents The following section describes each step Preparing documents Start by finding documents on your computer ...

Page 52: ...be using Dragon NaturallySpeaking to write e mail you ll need to either export the text into one of the formats listed above or copy and paste messages into a new document E mail headers may contain characters that Dragon NaturallySpeaking cannot process If the program cannot process your e mail text try deleting all the header information from the file 2 Use a spelling checker to correct any spel...

Page 53: ... phrases For example if Dragon NaturallySpeaking has trouble recognizing the name Ellen Cohen even though both Ellen and Cohen are in the vocabulary you can add the phrase Ellen Cohen to the vocabulary To create a list of words Create a text TXT file and enter each word or phrase you want to add to the vocabulary on a separate line Make sure words are spelled correctly To include a spoken form typ...

Page 54: ...lary Builder To run Vocabulary Builder 1 Open the user and vocabulary you want to personalize In Dragon NaturallySpeaking Professional or higher editions each user may have more than one vocabulary From the NaturallySpeaking menu point to Advanced and click Manage Vocabularies Then select the vocabulary you want to personalize and click Open 2 From the Dragon NaturallySpeaking menu point to Advanc...

Page 55: ... a List dialog box specify a file containing words you want to add to the vocabulary See Adding words from a list on page 46 for more information about this step 2 If you specify a file click Add Words from List and then click Next to continue You can add word lists from multiple files The wizard tells you how To skip this step just click Next TIP ...

Page 56: ...dd documents from a different folder click Add again Documents you select are added to the Analyze Documents dialog box If you need to remove a document select it and click Remove 3 To start processing the documents click Analyze Documents If Vocabulary Builder displays an error message it may mean that one or more of your files is not in the correct format see the list of acceptable formats on pa...

Page 57: ...w Words dialog box displays all the words found that are not in the Dragon NaturallySpeaking vocabulary neither the active vocabulary nor the backup dictionary To add new words found in documents optional 1 Use the Filter and Display options if you want to show or hide words in the list Select Show unknown words to view words found that are not in the vocabulary in any form for example Anelka This...

Page 58: ...apitalized words unless you plan to dictate the capitalized form of the word often for example a pet s name Fluffy 3 If a word you want to add contains a spelling or capitalization error select the word and click Edit or double click the word There s no need to edit a misspelled word and add it to the vocabulary if it s already in the vocabulary with correct spelling In the Edit Word dialog box co...

Page 59: ...d the way they are spelled To train the new words click Yes and follow the instructions on the screen For more information see Training Dragon NaturallySpeaking to recognize problem words on page 59 To skip this step click No 5 Click Next to continue The Adapt to document style dialog box opens To adapt to document style 1 For the first option select Yes to have Vocabulary Builder modify your spee...

Page 60: ...estoring a backup copy of a user on page 136 Managing vocabularies If you have Dragon NaturallySpeaking Professional or a higher edition you have the option of creating additional vocabularies with specialized words An additional vocabulary can improve recognition accuracy if you have different and distinct writing styles and if the writing you do requires a large vocabulary of specialized terms F...

Page 61: ...or that word and all other words with similar sound patterns The one case in which acoustic data isn t shared across vocabularies is when a spoken form is added for a word For example if you edit the written form of Laura to add a spoken form of Laura my officemate as in the example on page 43 this pronunciation information is stored in the vocabulary along with the word so it s specific to a sing...

Page 62: ...customize the new vocabulary See Building your vocabulary on page 44 Vocabularies are associated with specific users If you create an additional vocabulary it s available only to the current user However you can export and import vocabularies to transfer them between users See Importing and exporting vocabularies on page 57 Opening vocabularies This procedure applies only to Dragon NaturallySpeaki...

Page 63: ...Always use the Delete button to delete vocabularies don t remove folders from the NatSpeak Users folder on your hard disk Using the Delete button is the only way to properly remove all information about a vocabulary from your computer Renaming vocabularies This procedure applies only to Dragon NaturallySpeaking Professional and higher editions To rename a vocabulary 1 On the NaturallySpeaking menu...

Page 64: ...ore the exported vocabulary files The folder can be anywhere on your hard disk 2 Open the user that has the vocabulary you want to export Select it from the list in the DragonBar Users menu Or point to Users click Manage Users to open the dialog box then select the user you want and click Open 3 On the NaturallySpeaking menu point to Advanced and click Manage Vocabularies 4 Select the vocabulary y...

Page 65: ...nage Vocabularies 3 Click Import and then open the folder that contains the exported vocabulary files You can only import vocabularies that have been exported 4 Select the vocabulary you want to import by selecting the file with the extension TOP and then click Open 5 In the Import Vocabulary dialog box enter a name for the imported vocabulary 6 Click OK to save the vocabulary 7 Click Cancel to cl...

Page 66: ... your pronunciation You can train Dragon NaturallySpeaking after making corrections after adding a new word or from Vocabulary Editor The Train Words dialog box opens when you click the Train button in the Correction dialog box add an individual word if you select the check box I want to train the pronunciation of this word click the Train button in Vocabulary Editor You can select more than one w...

Page 67: ...xample click the Record button again and repeat the word or phrase otherwise click Done You can also train any voice command that Dragon NaturallySpeaking consistently misunderstands Training a voice command If Dragon NaturallySpeaking often gets a specific voice command wrong for example it hears Correct That as Correct the you can train it to recognize your pronunciation for the command Before y...

Page 68: ...o train The spoken form won t become highlighted but the space in the Written form column will 4 Click Train For further instructions see steps 2 4 beginning on page 60 You can select multiple commands to train by holding down the CTRL key while you click It s a good idea to train any similar sounding commands at the same time For example if you re training New Paragraph also train New Line To tra...

Page 69: ...and make an effort to speak the way you do when you dictate you should see an improvement in accuracy The first time you do additional training you must read for at least 18 minutes after that there is no fixed time limit You should read at least one complete selection from the General Training texts until you can click the Finish button If you click Cancel your training will be lost Even if you r...

Page 70: ... s Guide 64 3 Follow the instructions on the screen As you read speak clearly as if you were dictating the text into a document This will allow the program to learn how you sound when you dictate 4 When you ve read as much as you want or at least one complete text click Finish TIP ...

Page 71: ...ecial characters such as é and Foreign words Numbers including telephone numbers and dates Dictating names of people places and events Many names of people places and events are already in the Dragon NaturallySpeaking vocabulary For example you can dictate Martin Luther King Papua New Guinea and Boston Massachusetts Your first step should always be to try dictating the name To dictate names US Can...

Page 72: ... are in the vocabulary but you can easily add them See Quick and easy ways to add new words on page 34 When you dictate a name that can be spelled more than one way for example John or Jon Dragon NaturallySpeaking types the most common spelling If this isn t the spelling you want just correct the word as described in Correcting recognition mistakes on page 15 The Correction dialog box displays any...

Page 73: ...rrect type it or spell it by voice If you want to include periods or full stops in an abbreviation for example U K instead of UK just correct it When the Quick Correct list or Correction dialog box opens you may see a version that includes periods or full stops If not edit the corrected text to include them If Dragon NaturallySpeaking continues to misrecognize an abbreviation or acronym it may not...

Page 74: ...ommands that act on the last thing you said or on selected text work in the DragonPad Microsoft Word and Corel WordPerfect but not work in all programs See the online Help Command List or Which commands work in which programs on page 171 To add a hyphen 1 Select the words you want to hyphenate For example if you want to hyphenate speech recognition in the following sentence say Select speech recog...

Page 75: ...ng normally hyphenated say long then pause for a moment and then say lasting Or you can say long space bar lasting without pausing to insert a space in place of the hyphen Dictating compound words Dragon NaturallySpeaking joins compound words such as notebook automatically based on standard usage To dictate a compound word just say it as you normally would Compounding words as you dictate To compo...

Page 76: ...ny tabs or line breaks are also removed If the command doesn t work for example if the words compound that are typed into your document you may need to say the command more clearly Say Undo That or press CTRL Z to undo the last action and then try the command again Or you can press the CTRL key while dictating to force Dragon NaturallySpeaking to recognize what you say as a command Dictating words...

Page 77: ...ou can add s to a word by selecting it and then saying it again with apostrophe ess To add s later 1 Select the text to which you want to add s For example say Select brothers 2 Say the word followed by apostrophe ess for example say brother apostrophe ess This changes brothers to brother s Or you can use the Insert After command see page 88 For example say Insert after brother pause and then say ...

Page 78: ...s by pronouncing them as words co com edu gov mil net and org Say the following abbreviations by saying each letter a c b n c a c o e d u h k i d i n j p m y p h s g t h and u k Use the No Caps On and No Caps Off commands to enter an e mail or Web address in all lowercase letters For more information about controlling capitalization see Dictating consecutive words in all lowercase letters on page ...

Page 79: ...ommon special characters The following special characters are in the Dragon NaturallySpeaking vocabulary To dictate these characters just say their names TO ENTER SAY ampersand or and sign asterisk at sign backquote copyright sign caret degree sign dollar sign or dollar euros or euro sign percent sign registered sign section sign trademark sign plus sign minus sign open euro quote close euro quote...

Page 80: ...gn The next time you say yen sign Dragon NaturallySpeaking should enter the symbol not the words For the complete list of special characters you can enter by using the Correction dialog box see the following sections in Appendix B Publishing symbols on page 178 Currency symbols on page 179 Accented and international characters on page 179 Mathematical symbols on page 181 To dictate an uncommon spe...

Page 81: ...s If the program enters words instead just correct the mistake as described in Correcting recognition mistakes on page 15 The Correction dialog box should display the special character in the list of alternatives Dictating foreign words Some foreign words that are regularly used in English such as laissez faire are in the Dragon NaturallySpeaking vocabulary If you dictate a foreign word and Dragon...

Page 82: ... you can enter 4 05 PM by saying four oh five p m Other Dialects You can enter 250 95 by saying two hundred and fifty pounds and ninety five pence and you can enter 4 05 PM by saying four oh five p m If you ever have trouble getting Dragon NaturallySpeaking to type a numeral rather than a word for example 4 instead of four just say numeral before saying the number For example say numeral four This...

Page 83: ...u can use voice commands to convert it to a numeral or to spell it out For example you can change seven dollars to 7 US Canada or seven pounds to 7 Other Dialects by saying Format That Number And you can change 7 to seven dollars US Canada or 7 to seven pounds Other Dialects by saying Format That Spelled Out 5423 five thousand four hundred and twenty three 5 423 five comma four twenty three 12 537...

Page 84: ...rom the NaturallySpeaking menu point to Words and then click Numbers Mode You can also say Start Numbers Mode or Numbers Mode On A check appears beside the menu command to indicate that Numbers Mode is on 2 Click Numbers Mode again You can also say Stop Numbers Mode or Numbers Mode Off The check disappears indicating that Numbers Mode is off SAY TO CHANGE Format That Number one to 1 first to 1st t...

Page 85: ...on dialog box opens the format you want may be on the list of alternatives Times of day US Canada Usually you can dictate the time of day the way you would normally say it Say o clock to enter 00 Dragon NaturallySpeaking automatically types the colon if you say a m p m or o clock when dictating the time Otherwise say colon zero zero to enter 00 TO ENTER SAY 22 January 1999 Twenty two January ninet...

Page 86: ...ers of 7 10 or 11 digits naturally by pausing briefly between each group of numbers You don t need to dictate hyphens between groups of of 7 10 or 11 digits However when dictating eight digit numbers starting with 0 or 1 for example 1 965 5200 you must say all the punctuation including the hyphens spaces and brackets TO ENTER SAY 8 30 eight colon thirty 4 45 AM four forty five a m 10 22 PM ten twe...

Page 87: ...you can say bracket instead of parenthesis Currency and coin You can dictate your own currency as you would normally say it TO ENTER SAY 01628 894150 open parenthesis oh one six two eight close parenthesis space bar eight nine four one five oh 027 629 8944 oh two seven space bar six two nine space bar eight nine four four 61 7 4695 2055 six one hyphen seven hyphen four six nine five hyphen two zer...

Page 88: ...ncy amount say for example pound sterling sign fifty eight to enter 58 and so on In US Canada you must say pound sterling sign to enter since pound sign means in the U S vocabulary In all other dialects you can say pound sign to type TO ENTER SAY 58 00 fifty eight dollars and zero cents 1 75 one dollar and seventy five cents 5 25 five dollars and twenty five cents 3 9 billion three point nine bill...

Page 89: ...ly say them To dictate 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 1 10 and 1 16 or a multiple of these fractions just say the fraction normally If Dragon NaturallySpeaking types the fraction as a word for example one third you can correct it as described in Correcting recognition mistakes on page 15 If the denominator is greater than 10 you can enter the fraction by saying slash or over between the two numbe...

Page 90: ...ree examples Don t pause after the word Roman when you re dictating a Roman numeral If you pause Dragon NaturallySpeaking may enter Roman three instead of III for example TO ENTER SAY I Roman one IV Roman four V Roman five X Roman ten L Roman fifty C Roman one hundred D Roman five hundred M Roman one thousand XXIV Roman twenty Roman four XXXI Roman thirty Roman one MCMXCVII Roman one thousand Roma...

Page 91: ...anadian Postal Codes You can dictate UK postcodes by saying Postcode followed by the letters and numbers that make up the postcode For Canadian postal codes say Postal code followed by the letters and numbers that make up the postal code Spacing and formatting will happen automatically TO ENTER SAY NG3 2HX Postcode n g three two h x E10 7BD Postcode e ten seven b d EC2Y 4LK Postcode e c two y four...

Page 92: ......

Page 93: ... paste text Capitalize text Format text Delete text Selection capitalization and formatting commands may work differently in different programs or be unavailable in some programs All the commands listed here work in the DragonPad Microsoft Word Corel WordPerfect and WordPad For more information see Which commands work in which programs on page 171 of Appendix B If a command doesn t seem to be work...

Page 94: ...ning or end of the current line by saying Go to Beginning of Line or Go to End of Line You can use any command from the list below Placing the insertion point before or after a specific word You can place the insertion point before a specific word by saying Insert Before and then the word or words You can place the insertion point after a word by saying Insert After and then the word or words Afte...

Page 95: ...After talk or Insert After lets me talk Dragon NaturallySpeaking lets me talk instead of type Moving up or down a paragraph or line You can move up or down a paragraph by saying Move Up a Paragraph or Move Down a Paragraph You can also move up and down a number of paragraphs up to 20 For example you can say Move Up 3 Paragraphs You can move up or down a line by saying Move Up a Line or Move Down a...

Page 96: ...xample you can say Move Left 4 Characters See the complete list below Selecting text Using Select and Say You can revise your dictation without correcting it by selecting the text using the Select command and then saying new words to replace the selected text SAY THEN one THEN one Move Right a Word or 1 Word Forward 2 Words Left 4 Words Back 2 20 Words a Character or 1 Character 2 Characters 4 Cha...

Page 97: ...allySpeaking to find the matching text if you select a short phrase rather than selecting individual words If you select some words that are already correct just say them again along with the ones you want to change Selecting the same text again If the words you re trying to select appear more than once on the screen and Dragon NaturallySpeaking selects the wrong ones just say Select Again The pro...

Page 98: ...e the actual word or words at the beginning and the end of the range of wrong words If the phrase was the last thing you said you can just say Select That Once the phrase is selected you can edit and correct it in the Correction dialog box If you re correcting more than one word the words must all be in sequence next to each other You can t use a single command to correct words that are in differe...

Page 99: ... 2 in the DragonPad If the Quick Correct list appears look to see if it contains the word or phrase you want If you see the right word or phrase choose it from the list as described on page 16 Correcting mistakes with Quick Correct 3 If you don t see what you want in the list or if you don t see the Quick Correct list at all say Spell That or Correct That The Correction dialog box will open 4 In t...

Page 100: ... paragraph by saying Select Paragraph To select the current line say Select Line You can also select a number of paragraphs or lines up to 20 For example you can say Select Previous 5 Paragraphs See the complete list below Selecting a word or character You can select the current word by saying Select Word To select a character say Select Next Character or Select Previous Character You can also sel...

Page 101: ...u want to copy text to another window See Copying text to other programs on page 106 Capitalizing text Capitalizing the first letter of the next word you dictate Dragon NaturallySpeaking capitalizes many words automatically It capitalizes the first word in a sentence following a period question mark or exclamation mark It capitalizes the first word after you say New Paragraph though not when you s...

Page 102: ...efore each word To capitalize consecutive words 1 Say Caps On to turn capitals on When Caps On is active Dragon NaturallySpeaking uses title case This means it capitalizes all words except for articles and prepositions such as the and to 2 Dictate the words you want capitalized For example say success is a journey colon seven steps to achieving success in the business of life Dragon NaturallySpeak...

Page 103: ...in all lowercase letters When you want to dictate consecutive words in lowercase letters for example names of computer files or e mail addresses you can turn the no capitals feature on and then turn it off when you are finished This is usually easier than saying No Caps before each word To dictate consecutive words in all lowercase letters 1 Say No Caps On to turn no capitals on 2 Dictate the word...

Page 104: ...t use the Format That command You can also select text and apply or remove bold italics underline or strikeout formats or change the alignment of text Changing the font as you dictate When you re dictating you can change the font face size and style by saying Set Font followed by the font attributes you want For example you can say Set Font Times or Set Font Arial 12 Bold When you continue dictati...

Page 105: ...old Set Font Bold If you re changing only the font size use the Set Size commands not the Set Font command Changing the font later You can go back and change the font face size or style of text by selecting it and then using the Format That commands Format That works on selected text or the last thing you said with the same combinations of font face size and style as the Set Font commands in the t...

Page 106: ...n change how text is aligned by placing your insertion point in the text and saying Center That Left Align That or Right Align That To align text 1 Move the insertion point to the text you want to align 2 Say Center That Left Align That or Right Align That You can also use the following commands on the last thing you said or on selected text Format That Centered Format That Left Aligned and Format...

Page 107: ... with your new dictation When using the Resume With command remember not to pause in the middle Say Resume With and then immediately say the words you want to back up to These words must be in the last three or four sentences 100 characters you said you can t use Resume With to back up to an earlier part of your document To back up as you dictate 1 Suppose you dictate this sentence I have a deadli...

Page 108: ...evious word by saying Delete Next Word or Delete Previous Word You can delete the next or previous character by saying Delete Next Character or Delete Previous Character You can also delete a number of words or characters up to 20 For example you can say Delete Previous 5 Words See the complete list below Another way to delete the previous character is by saying Backspace This is equivalent to pre...

Page 109: ...between open windows Copy text to other programs Open and close menus Select buttons tabs and options Select icons on the desktop Resize and close windows Scroll in windows and list boxes Press keyboard keys Move the mouse pointer and click the mouse You can start and control most programs by voice If you can t control a particular program by voice it s probably not designed for hands free use If ...

Page 110: ... a program from the Start menu say Start and then the name of the program exactly as it appears on the menu or submenu it doesn t have to be visible For example to start Internet Explorer say Start Internet Explorer To start a program 1 Make sure Dragon NaturallySpeaking is running and the microphone is on 2 Say Start and then the name of the program For example say Start WordPad To start certain ...

Page 111: ...t and then the name of the document or folder exactly as it appears on the menu For example to open a document named SALES DOC you could say Start Sales dot doc To open a document named JOURNAL WPD you could say Start journal dot w p d If the document doesn t open but the Results box shows that your command was recognized correctly make sure the file you re trying to open is still on your computer...

Page 112: ...us Notes You can also switch between open windows by saying Switch to Previous Window same as pressing ALT TAB and Switch to Next Window same as pressing ALT SHIFT TAB You can switch to the DragonPad by saying Switch to NaturallySpeaking or Switch to DragonPad Copying text to other programs When you ve finished dictating you can copy your text to another window For example if you dictate a message...

Page 113: ...ow for example Microsoft Word and make it active Say the name of the menu you want to open for example say File If the command does not work try saying Click and then the name of the menu you want to open for example say Click File 2 In this example the File menu should open If the command doesn t work for example if the word click is typed into your document you may have paused in the middle of t...

Page 114: ...n t work say Click and then its name For example to select a check box labeled Toolbar say Toolbar or Click Toolbar To clear the check box unselect it say its name again You can select tabs by saying the name of the tab alone or preceded by Click In the dialog box pictured you could say Options or Click Options to select the Options tab You can also move between tabs by saying Go to Next Tab and G...

Page 115: ...r Dragon NaturallySpeaking types the icon name and Windows selects it 3 To select another icon say Move and then the direction up down left right and number of icons up to 20 For example say Move Right 1 Move Down 2 or Move Up 3 After you select an icon you can click it by voice Just say Mouse Click Mouse Double Click Mouse Left Click or Mouse Right Click You can also use voice commands to drag th...

Page 116: ...ize 2 Say Click Maximize To minimize a window 1 Activate the window you want to minimize 2 Say Click Minimize To restore a window to its previous size 1 Activate the window you want to resize 2 Say Click Restore To close a window 1 Activate the window you want to close 2 Say Click Close If you have trouble getting Dragon NaturallySpeaking to recognize any of the window commands you can open the Co...

Page 117: ...trol S to press CTRL S the keyboard shortcut for saving a document You can say Press Key or Type instead of Press You can press keyboard keys when you want to Enter complex text such as alphanumeric strings for example FD 6389 Use keyboard shortcuts without touching the keyboard Scratch That will not erase keystrokes dictated with the Press Key commands You must select the text and delete it by vo...

Page 118: ...e as in Edgar enter echo f as in Frank fancy foxtrot g as in George golf gopher h as in Henry hotel helmet i as in Iris Ireland India j as in John justice Juliet k as in Karen kitchen kilo l as in Larry lemon lima m as in Mickey Mike magic n as in Nancy November nobody o as in Oscar Otto over p as in Paul papa people q as in Quentin Quebec question r as in Robert Rachel Romeo s as in Sam Singapore...

Page 119: ...s Control Z undo Press Alt F opens File menu Press Shift Tab moves backward through dialog box options Dragon NaturallySpeaking ignores the command Press Control Alt Delete the keyboard shortcut for restarting a computer Pressing function and numeric keypad keys To press a function key F1 to F12 say Press Function and then the name of the key For example say Press Function 1 to bring up the online...

Page 120: ...ss by voice Keypad minus opens the Correction dialog box or Quick Correct list depending on your Correction Options setting Keypad plus turns the microphone on or off Keypad star opens the NaturallySpeaking menu on the DragonBar Keypad Enter SAY THEN one Press Up arrow Down arrow Right arrow Left arrow Home key End key Page Up Page Down Insert key Delete key Control key Shift key Alt key Print Scr...

Page 121: ...sition the pointer anywhere on the screen click the mouse buttons and drag objects all by voice Moving the mouse pointer with MouseGrid You can position the mouse pointer anywhere on the screen by using MouseGrid You can move the pointer relative to the full screen or the active window To use MouseGrid 1 Say MouseGrid to place the MouseGrid over the full screen as in this example or MouseGrid Wind...

Page 122: ...mple say 4 to place the pointer directly over the My Briefcase icon 4 When the pointer is over an icon or other object you can use voice commands to click the mouse or mark and drag the object See the following sections for instructions You can undo the last MouseGrid action by saying Undo That To close MouseGrid say Cancel Moving the pointer with the Mouse command You can move the mouse pointer u...

Page 123: ...king the mouse You can click double click left click and right click the mouse button by voice To click the mouse 1 Position the mouse pointer over the object you want to select for example say MouseGrid 9 1 or Mouse 2 2 Say Mouse Click Mouse Double Click Mouse Left Click or Mouse Right Click When an object is selected you can mark and drag the object as described in the next section Marking and d...

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Page 125: ...how to Work with popular e mail applications Work with Internet Explorer 4 or 5 You can start and control most programs by voice If voice commands don t work in a particular program that program is probably not designed for hands free use Working with E mail Now you can dictate outgoing e mail messages and have your computer read incoming messages to you Dragon NaturallySpeaking works with these a...

Page 126: ...ter by voice see Chapter 6 Working With Your Desktop and Windows To check for new mail say Check For New Mail or Check For E Mail This command checks your Inbox for new messages You can say Mail Message Memo or E Mail interchangeably in any of the e mail commands Opening and closing mail To open a mail message select it and say Open Mail Once a message is selected you can also say Open That To clo...

Page 127: ...resses of the people who should receive copies or blind copies of your message In many e mail programs you can also say just Subject or BCC to move to the field by that name 4 Say Go to Subject Field pause and dictate the subject of your message for example Planning A Trip To See You 5 Say Go to Body Field pause and begin dictating the body of your message See the online Tutorial and your Quick St...

Page 128: ... simply say Forward Mail then dictate the recipient s address in the To Field of the new message Select a message and say Reply to Mail to create a new message addressed to the sender To reply to everyone on the mailing list say Reply To All Then move to the Body Field and dictate your reply Deleting mail You can delete the currently selected message by saying Delete Mail This command will work on...

Page 129: ...xt box such as a Search box Follow these steps whenever you want to use Dragon NaturallySpeaking with Internet Explorer To use Internet Explorer by voice 1 Start Dragon NaturallySpeaking If Internet Explorer is running close it first Always start Dragon NaturallySpeaking before you start Internet Explorer 2 Start Internet Explorer You can say Start Internet Explorer If you cannot control Internet ...

Page 130: ...dd to the Favorites menu 2 Say Click Favorites to open the Favorites menu 3 Say Add to Favorites to open the Add Favorites dialog box 4 Type a name for the page you cannot dictate text into this box Select a short name so it will be easy to open the page by voice 5 Save the page anywhere on the Favorites menu 6 Click or say OK to close the Add Favorites dialog box Entering a Web address in the Add...

Page 131: ...ice commands you can use to control the Internet Explorer toolbar Entering text in a text box When Dragon NaturallySpeaking is running you can dictate text into text boxes on a Web page for example into Search boxes SAY TO Go To Address Move the insertion point to the Address box Click Go or Go There Go to the Web address in the Address box Go To Favorite Dragon Systems Load a page that is on your...

Page 132: ...s and images You can click the text links and buttons on a Web page simply by saying the link for example the underlined words or button name If the text link or button name is long you don t need to say all of it Just say enough to distinguish it from other links on the page To click a text link 1 Say the text link must be visible on the screen For example to click Stock Quotes on the page pictur...

Page 133: ... move to the next or previous matching link by saying another number or by saying Next or Previous On secure Web pages this feature is disabled You cannot select links on secure pages by voice Say Choose 1 to move to the first Auctions Say Choose 2 or Next to move to the second Auctions Say Stock Quotes to open this unique link NOTE ...

Page 134: ...ther number or move to the next or previous one by saying Next or Previous If Dragon NaturallySpeaking misunderstands your command and opens the wrong page you can return to where you were by saying Go Back To click a button Say the button name For example to click the button pictured below say Search You can also say Click and then the button name For example you could say Click Search or Click S...

Page 135: ... or Start Scrolling Up Automatic scrolling is convenient when you want to SAY TO Type Text or Edit Box Go to the first place on a Web page where you can enter text Click Check Box or Check Box Number all check boxes on the page and go to the first one Click Image or Image Number all images with links on the page and go to the first one Choose 2 Select the image option button and so on from the num...

Page 136: ...e Down Scroll down one screen same as pressing the Page Down key Page Up Scroll up one screen same as pressing the Page Up key Line Down Scroll down one line same as clicking the down arrow in the scroll bar once Line Up Scroll up one line same as clicking the up arrow in the scroll bar once Start Scrolling Down Start automatic scrolling toward the end of the page Start Scrolling Up Start automati...

Page 137: ...bile recorder or in more than one language The Users menu on the right side of the DragonBar lists all available users When you share Dragon NaturallySpeaking with others you re prompted to choose your user name from a list whenever you start the program This lets Dragon NaturallySpeaking know which user speech files to load If the program is already running make sure your own user is open before ...

Page 138: ...the steps described in this section to create a new user To create a new user 1 On the far right of the DragonBar click Users and then click Manage Users Or from the NaturallySpeaking menu point to Advanced and then click Manage Users The Manage Users dialog box lists the names of all users 2 In the Manage Users dialog box click New 3 Follow the steps in the New User Wizard As you complete the ste...

Page 139: ... Users 2 Select a user and click Open This loads your speech files These files include information about your pronunciation that Dragon NaturallySpeaking needs to recognize your voice You can also open a user from the Manage Users dialog box by clicking Open Renaming a user You can change the name of a user at any time To rename a user 1 On the far right of the DragonBar click Users and then click...

Page 140: ... so make sure you don t need it before you remove it To delete a user 1 On the far right of the DragonBar select Users and then click Manage Users 2 In the Manage Users dialog box select the user you want to delete and click Delete 3 A dialog box will appear asking if you really want to permanently remove this user To confirm click Yes To cancel click No Click Delete to delete a user Click Yes to ...

Page 141: ... remove all information about a user from your computer Backing up a user When you make changes to your user for example by adding words to the vocabulary Dragon NaturallySpeaking prompts you to save your user speech files The program automatically makes a backup copy every fifth time you save your speech files You can change the frequency of automatic backups or turn this feature off On the Natur...

Page 142: ...ou to save these changes before it makes the backup Restoring a backup copy of a user If you make unwanted changes to your speech files for example you process the wrong documents in Vocabulary Builder you can restore the last backup copy of your user Again you can only restore the current user To restore a user 1 Open the user you want to restore for example Elmo 2 From the NaturallySpeaking menu...

Page 143: ...in the language you want to switch to for example English After that user loads the menus and commands will be restored to that language in this example English and you can resume dictating in that language If two English speakers share a computer but dictate in different dialects for example US English and UK English just create a user for each one and make sure to switch your Windows Regional Se...

Page 144: ...xt you select Whatever you choose from the list will be typed into your document in the correct language but Dragon NaturallySpeaking will not adapt your current user s speech files with changes you make in the other language If you have recognition problems when revising text transcribed in a different language switch back to the user whose language matches the dictated text To protect your recog...

Page 145: ... set margins and change font styles when you say Format My Letter Open a new e mail message and address it to one of a list of people when you say Send Mail to Pat Send Mail to Steve and so on This chapter provides general information about commands explains how to create and edit your own commands including a step by step example of creating a voice command to insert a closing remark into a Micro...

Page 146: ...ecial data files usually ending in the extension dvc for Dragon voice commands You don t work directly with these command files Instead you create your own commands by using the New Command Wizard described in the next section Commands can be active everywhere global commands or only in certain programs or windows application specific commands The next section describes how to specify where a comm...

Page 147: ...the command applies to only one program you should make it application specific For example if you re creating a command for automatically formatting a Corel WordPerfect document make it application specific to Corel WordPerfect The New Command Wizard prompts you to select the specific program In order to see the program listed in the New Command Wizard you will need to start the program if it is ...

Page 148: ...n a file the next step is to give the command a name The command name is the phrase you say to execute the command for example Type My Address Here are some guidelines for naming commands Choose a short phrase that you re unlikely to need in your writing Phrases of two to five words are best because they re easier for Dragon NaturallySpeaking to recognize Don t start a command with a common word s...

Page 149: ...turallySpeaking menu point to Custom Commands and then click Create Then follow these steps to create the command To create Type Closing Remark 1 Select the type of command you want to create For this example select Application specific To continue click Next 2 Select the program in which you want the command to be active If you don t see the program in the New Command Wizard window that means it ...

Page 150: ...Own Dragon NaturallySpeaking Commands Dragon NaturallySpeaking User s Guide 144 You can drag the crosshair pointer to a program window to select it To continue click Next Drag the crosshair pointer to the target window to select it ...

Page 151: ...mmands the default file is the global dvc file You should not accept this choice unless you want to modify the command file that came with Dragon NaturallySpeaking It is better to enter a unique file name in this step especially if you want to share this command with other users Command files you ve already modified appear in the list with a star To continue click Next 4 Select the specific window...

Page 152: ...r s Guide 146 Your command will work whenever the window title you specify in this step matches the window title of the active window or dialog box To continue click Next 5 Enter the command name For this example enter Type Closing Remark To continue click Next 6 Select the type of command action ...

Page 153: ... and keystrokes you want the command to type or send For this example type the text string Ctrl End then Ctrl b followed by the text Dictated with Dragon NaturallySpeaking and Ctrl b again This instructs the program to send the keystrokes CTRL END the keyboard shortcut for moving to the end of the page turn Bold formatting on by typing CTRL b type your closing remark and apply the Bold formatting ...

Page 154: ...ommand The command is application specific so you must first switch to the window where it s active in this example Microsoft Word Say Type Closing Remark Remember to pause briefly before saying the command but not in the middle of the command phrase If you have trouble getting your command to work see the online Help Editing a command You can use the Edit Command wizard to rename and delete comma...

Page 155: ...ion of Dragon NaturallySpeaking contact your Dragon NaturallySpeaking administrator to make backup copies of your custom command files found in your user s current directory on the network Renaming a command You can use the Edit Command wizard to rename any custom command you have created for the current user Follow the procedure in the previous section on how to edit a command Instead of renaming...

Page 156: ...ou can use all the custom voice commands it contains in addition to any custom voice commands that were already in your voice command file You can also edit commands that are contained in the imported file To import command files 1 On the Custom Commands submenu click Import 2 Use the Look In box to navigate to the location of the voice command file for example Mycommands dvc that you want to impo...

Page 157: ...tory on the network Troubleshooting commands Custom commands may not run properly in every situation If a command cannot run it displays an error message If a command you have created produces an error or does nothing use the Edit Command wizard to open the command and check the following information If the command is application specific is the correct window or dialog box active when you say the...

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Page 159: ...mory Stick IC Recorder ICD MS1 the Sony ICD R100 recorder or with other recorders that have been certified by Dragon Systems A current list of certified recorders is available at www dragonsystems com To prepare Dragon NaturallySpeaking for use with a recorder follow these steps Install the recorder software required only for certain recorders Create a user specifically adapted to the sound of you...

Page 160: ... is not automatically installed when you install Dragon NaturallySpeaking To install the recorder software use the appropriate procedure from among the following To install Sony Memory Stick Voice Editor for the Sony Memory Stick IC recorder ICD MS1 1 Put the Dragon NaturallySpeaking CD in the CD ROM reader of your computer 2 Using Windows Explorer go to the MSVE folder of the Dragon NaturallySpea...

Page 161: ... the Setup wizard Creating a user adapted to your recorded speech Before you can use Dragon NaturallySpeaking with a portable recorder you must create a user specifically adapted to the sound of your recorded speech You do this by running the New User Wizard and selecting one of the recorder options as the dictation source Steps 1 and 2 assume that you have already created a headset microphone use...

Page 162: ... the appropriate recorder type from the dictation source list Use the following table as a guide for selecting a dictation source and deciding what to do next DICTATION SOURCE HOW TO PROCEED Dragon NaturallyMobile recorder connected to serial port Use the recorder as a microphone attached to your computer with the supplied serial cable Do not proceed any further with the training instructions in t...

Page 163: ...ant to read the text from the screen Click Print if you want to send the text to your printer so you can read it while away from your computer 6 After you have recorded approximately 18 minutes of your voice reading the text selection click Next Sony Memory Stick IC Recorder ICD MS1 Skip to step 5 Recording device plugged into Line In Jack Be sure the recorder is connected to your computer with a ...

Page 164: ...lways hold your recorder at the same distance from your mouth Some users report that it is easier to rest the recorder on their jaw for the most RECORDER TYPE HOW TO PROCEED Sony Memory Stick IC Recorder ICD MS1 Click the Sony Memory Stick Voice Editor button and follow the instructions on the screen Recording device plugged into Line In Jack Be sure that the recorder is connected to the line in j...

Page 165: ... produce better quality recordings The restricted command set When you are dictating into a recorder most of the Dragon NaturallySpeaking voice commands cannot be used effectively because they require that you see the results on a computer screen The restricted command set however can be used without visual feedback when you are dictating into your recorder The following is a list of the commands ...

Page 166: ...nection between your recorder or your recorder s memory and your computer Use the connection method you used when you created the user adapted to your recorded speech The following procedures describe the different methods you use for transcription depending on the type of recorder you are using Use the method that is appropriate for your recorder Transcribing from the Dragon NaturallyMobile recor...

Page 167: ... the Transcribe button The Transcribe a Recording dialog box opens The text next to the large button on the left depends on which recorder you are using The illustration shows the text for the Sony Memory Stick IC Recorder ICD MS1 4 Click the large button on the left If you want to change the target or destination window of the transcription specify which commands Dragon NaturallySpeaking will und...

Page 168: ...D I X A Using Dragon NaturallySpeaking With a Portable Recorder Dragon NaturallySpeaking User s Guide 162 5 If you are using the Dragon NaturallyMobile recorder the Select Files for Transcription dialog box opens ...

Page 169: ...utton If you are using the Sony Memory Stick IC Recorder ICD MS1 select the file or files on the Memory Stick Voice Editor screen and from the File menu click Voice Recognition you can also click the Voice Recognition tool on the toolbar Transcribing dictation from other recorders To transcribe recorded dictation from recorders other than the Dragon NaturallyMobile recorder and the Sony Memory Sti...

Page 170: ...following manner to select the source of the dictation you want Dragon NaturallySpeaking to transcribe as well as other options that control the transcription If the dictation source is a wave file click Browse to locate the file If you are playing back recorded dictation through the Line In jack transcription stops automatically by default as soon as the computer hears ten seconds of silence If y...

Page 171: ...ubleshooting on page 167 When you are transcribing into the DragonPad you can use your computer for other purposes while you wait for Dragon NaturallySpeaking to finish The Advanced Settings dialog box The Advanced Settings dialog box allows you to change how Dragon NaturallySpeaking transcribes the dictation from your recorder The options you see when you open the dialog box depend on the type of...

Page 172: ...tered as text This prevents potentially damaging misrecognitions for example a phrase being misrecognized as Delete Previous Paragraph For more information about the restricted command set see page 159 Dictation Only disables all commands during transcription except for dictation commands If the recording contains commands they are entered as text in the document Communication Options for the Drag...

Page 173: ...ng in the DragonPad window you must click in the window in which you want the text to appear If you selected Through the Line In Jack as your source did you remember to press the play button on your recorder Is your recorder properly connected to the computer Are you playing the right part of the recording Listen to the source file to make sure it contains dictation If you are using an analog reco...

Page 174: ...es defined by the pauses in your speech To increase the amount of transcribed text you can play back try speaking in longer phrases without pausing for a breath or increase the Pause between phrases setting From the NaturallySpeaking menu point to Advanced and click Options In the Options dialog box click the Miscellaneous tab To stop playback To stop playback do any of the following Click the Sto...

Page 175: ...omatically whenever you open the Correction dialog box From the NaturallySpeaking menu point to Advanced and click Options In the Options dialog box click the Correction tab and select Automatic playback on correction Using the Dragon NaturallyMobile recorder as a microphone If you have a Dragon NaturallyMobile recorder you can use it as a microphone when it is connected to a computer with the sup...

Page 176: ...t to the side Do not hold the recorder so that the microphone is directly in front of your mouth 6 When you have finished click the Microphone button again so the microphone is off Turning off the microphone in this way does not turn off the recorder To conserve your batteries turn off the recorder by pressing the Power button Hold the recorder so that the built in microphone is at the side of you...

Page 177: ...endix Which commands work in which programs Some commands work only in certain types of programs For example Set Font Bold works only in programs where you can make text bold Special symbols in this appendix and in the online Help indicate where you can expect a command to work A circle means that the command works in most applications A square means that the command works in the following word pr...

Page 178: ...sted below For more information on Select and Say see Using Select and Say on page 90 If you say a command that does not work in the program you are using the DragonBar may show a message for example Formatting commands cannot be used here Commands listed in the sections on e mail Lotus Notes and Internet Explorer do not have symbols because they are designed to work only in those applications PRO...

Page 179: ...ack on by voice SAY TO Click NaturallySpeaking or NaturallySpeaking Open the NaturallySpeaking main menu on the DragonBar or on the DragonPad if it is active Start DragonPad Start the DragonPad word processor Click Users or Users Open the NaturallySpeaking Users menu Give Me Help Display Dragon NaturallySpeaking online Help What Can I Say or Spoken Commands Display the Command List in online Help ...

Page 180: ...elect glass Select a specific word or words that are visible on screen In this example select glass Select Again Select the same text again but in a different place which is also visible on screen US Canada Select It was Through night Other Dialects Select It was To night Select a range of words visible on screen In this example select It was a dark and stormy night Select That Select the last thi...

Page 181: ...say Select Word Select Line or Select Character For more information about these commands see Selecting a word or character on page 94 Selecting a document SAY THEN one THEN one Select Next Word Forward 2 Words Previous 2 20 Words Back Character Last 4 Characters 2 20 Characters SAY TO Select Document Select All Select all the text in your document TIP ...

Page 182: ...d text Correct carefully Correct a specific word or words that are visible on screen In this example correct the word carefully US Canada Correct It was Through night Other Dialects Correct It was To night Correct a range of words that are visible on screen In this example correct It was a dark and stormy night Spell Spell a word brings up the Correction dialog box Spell g l a s s Spell the next w...

Page 183: ...elect an alternative from the numbered list for editing You can say any number that appears in the list Scratch That Erase the dictated text in the Correction dialog box Spelling in the Correction dialog box When you are spelling in the Correction dialog box this is what you can say letters a z International Communications Alphabet alpha bravo and so on numbers 0 9 punctuation Cap to capitalize th...

Page 184: ...e following special characters by voice If the program has trouble recognizing a character try using the longest available spoken form FOR SAY FOR SAY a Alpha n November b Bravo o Oscar c Charlie p Papa d Delta q Quebec e Echo r Romeo f Foxtrot s Sierra g Golf t Tango h Hotel u Uniform i India v Victor j Juliet w Whiskey k Kilo x X ray l Lima y Yankee m Mike z Zulu TO ENTER SAY trademark sign or t...

Page 185: ...e space TO ENTER SAY dollar sign or dollar cent sign cent US Canada pound sterling sign Other Dialects pound sign or pound yen sign or yen or EUR Dragon NaturallySpeaking uses EUR as the default for the euro symbol For the program to recognize euro in symbol form you must change the Euro option in the Dragon NaturallySpeaking Options dialog box From the NaturallySpeaking menu point to Advanced cli...

Page 186: ...nt umlaut or Cap e umlaut and so on â Â ê Ê î Î ô Ô û Û a accent circumflex or a circumflex Cap o accent circumflex or Cap o circumflex and so on ç Ç c accent cedilla or c cedilla Cap c accent cedilla or Cap c cedilla å Å a angstrom Cap a angstrom inverted exclamation point or inverted exclamation mark inverted question mark open angle quotes or begin angle quotes close angle quotes or end angle q...

Page 187: ...rter sign or quarter one half sign or one half or half sign or half three quarters sign or three quarters multiply sign or multiply or times sign or times or multiplication sign divide sign or divide plus or minus sign or plus or minus or plus minus sign or plus minus per thousand or per mille broken vertical bar logical not sign or logical not or not sign or not macron sign or macron degree sign ...

Page 188: ...ckspace 2 Backspace 3 and so on up to 20 Undo That or Undo Last Action Undo the last action Scratch That Erase the last thing you said or selected text You can say Scratch That up to 10 times to keep erasing previous words or phrases For more information see Deleting the last words you dictated on page 100 Resume With Dear Susan Search backward to find a specific word or words so you can continue ...

Page 189: ...oing to the top or bottom of a page For more information about these commands see Going to the top or bottom of a page or document on page 88 SAY THEN one THEN one Delete Next Word Forward Character Previous 2 Words Back 3 Characters Last 2 20 Words 2 20 Characters SAY THEN one Go to Top Move to Top of Document Beginning of Document Start of Document Bottom Bottom of Document End of Document SAY T...

Page 190: ...ore information about these commands see Moving up or down a paragraph or line on page 89 SAY THEN one Go to Beginning of Line Move to Start of Line End of Line SAY TO Insert Before glass Place the insertion point before a specific word or words that are visible on screen In this example select glass Insert After glass Place the insertion point after a specific word or words that are visible on sc...

Page 191: ...information about these commands see Moving right or left a word or character on page 90 Moving right or left a character For example you can say Move Right a Character or Move Left Six For more information about these commands see Moving right or left a word or character on page 90 SAY THEN one THEN one Move Up a Line or 1 Line Back 2 Lines Down 3 Lines Forward 2 20 Lines SAY THEN one THEN one Mo...

Page 192: ...t selected text Copy That Copy the last thing you said or selected text to the Clipboard Cut That Cut the last thing you said or selected text Paste That Paste the contents of the Clipboard Copy All to Clipboard Copy all the text in your document to the Clipboard SAY TO Cap That or Capitalize That or Format That Capitals or Format That Initial Caps or Format That Cap or Format That Caps Capitalize...

Page 193: ... on page 69 SAY TO Cap glass Start the next word with a capital in this example Glass All Caps glass Type the next word in all capitals in this example GLASS No Caps Jack Type the next word in all lowercase in this example jack No Space glass Type the next word without a space before it for example window No Space glass windowglass SAY TO Caps On Turn initial caps on Caps Off Turn initial caps off...

Page 194: ...cs and underlining on page 100 SAY TO Hyphenate That or Format That With Hyphens Hyphenate either the last thing you said or selected text Compound That or Format That Without Spaces Compound either the last thing you said or selected text SAY TO Bold That Apply bold to either the last thing you said or selected text Italicize That Apply italics to either the last thing you said or selected text U...

Page 195: ...se commands see Changing font size on page 98 Changing font style For more information about these commands see Changing font style on page 99 SAY one THEN one Set Font Times Format That Times New Roman Arial Courier Courier New SAY one THEN one Set Size 8 Format That Size 10 point Set Font Size 12 any point size from 4 to 100 as well as 120 SAY one THEN one Set Font Bold Format That Italics Under...

Page 196: ...ation about these commands see Aligning text on page 100 SAY one THEN one THEN one THEN one Set Font Times 8 Bold Format That Times New Roman 10 point Italics Arial 12 Underline Courier any point size from 4 to 100 as well as 120 Plain or Plain Text or Normal or Regular SAY TO Center That or Format That Centered Center the current paragraph Left Align That or Format That Left Aligned Left align th...

Page 197: ... two January nineteen ninety nine April 9 2001 April nine comma two thousand and one 14 07 85 fourteen slash oh seven slash eighty five 6 12 00 six slash twelve slash double oh or six slash twelve slash double zero NOTE If you say oh oh you must then say Format That Number to remove the extra space 1 22 2000 one slash twenty two slash two thousand 8 30 eight colon thirty 4 45 am four forty five a ...

Page 198: ...ine slash twelve or nine over twelve 5 3 56 five space bar three slash fifty six 130 70 one thirty over seventy V Roman five XXIV Roman twenty Roman four TO ENTER SAY 617 965 5200 six one seven nine six five fifty two hundred 1 800 555 1212 one eight hundred five five five one two one two 617 965 5200 open parenthesis six one seven close parenthesis nine six five five two hundred 1 212 555 1212 on...

Page 199: ...TO ENTER SAY 02460 oh two four six zero 02460 1458 oh two four six zero hyphen one four five eight NOTE the hyphen is not optional K1A 0M5 Postal Code k one a oh m five or Postal Code kilo one alpha zero mike five X0A 0H0 Postal code x oh a oh h o or Postal code x ray zero alpha zero hotel zero SL7 1LW Post Code s l seven one l w or Post Code sierra lima seven one lima whiskey SAY TO Format That N...

Page 200: ...es or end quote or end quotes backslash slash or forward slash space colon numeric colon space comma numeric comma caret dash dot or point US Canada period Other Dialects full stop dollar sign ellipsis equal sign euro sign euro exclamation point or exclamation mark hyphen or numeric hyphen open curly bracket or left curly bracket US Canada open brace or left brace close curly bracket or right curl...

Page 201: ...is US Canada close paren or right paren Other Dialects close bracket or right bracket open angle bracket less than close angle bracket greater than minus sign number sign or hash sign or sharp sign US Canada number sign or pound or pound sign percent sign plus sign US Canada pound sterling sign Other Dialects pound sign or pound question mark section sign semicolon space space bar tab tab key tild...

Page 202: ...k dictation for the current line Play Back Paragraph Play back dictation for the current paragraph Play Back Document Play back dictation for the whole document Play Back Screen Play back dictation for the text in view Play Back to Here or Play Back Up to Here Play back dictation from the top of the document window to the insertion point Play Back from Here or Play Back Down from Here Play back di...

Page 203: ...fault e mail program Start proposal doc Open a document on your Windows Start menu or desktop in this example proposal doc Start My Documents Open a folder on your Windows Start menu or desktop in this example My Documents Click Start or Click Start Menu Open a menu in this example the Start menu Give Me Help Open Dragon NaturallySpeaking online Help What Can I Say Open Dragon NaturallySpeaking on...

Page 204: ...ge 108 SAY TO Click File or File Open a menu or activate a menu command in this example the File menu Cancel Close an open menu SAY TO Click OK or OK Activate a button or option in this example OK Click Properties or Properties Activate a tab in a tabbed dialog box in this example the Properties tab Go to Next Tab or Move to Next Tab or Click Next Tab or Next Tab Switch to the next tab in a tabbed...

Page 205: ...inimize Minimize the active window Click Restore Restore the active window to its previous size Click Close Close the active window Click Control Menu Open the Control menu for the active window Click System Menu Open the System menu for the active window SAY TO Check For New Mail or Check For Mail or Check For E mail or Check Mail or Refresh Mail Check the Inbox for new messages Create Mail or Cr...

Page 206: ...r messages if you select Use Microsoft Word to edit email messages and you set the message format to HTML or plain text Also make sure the option to Allow Natural Language Commands in Microsoft Word on the Startup Shutdown tab of the Options dialog box is not selected SAY TO Reply Mail or Reply Message or Reply To E Mail or Reply To Message Reply to the sender of the current message Reply to All R...

Page 207: ... Go to CC Field or CC Move to the CC field In AOL only you can say Copy To Go to BCC Field or BCC Move to the BCC field Go to Subject Field Subject Move to the Subject field Go to Body Field or Body Move to the Body field Go To First Field or First Move to the first field of the view Go To Next Field or Next Move to the next field of the view Go To Previous Field or Previous Move to the previous f...

Page 208: ...et Font and Format That commands described in the section on Formatting text on page 98 For more information about Lotus Notes see the online Help Using Internet Explorer These commands are fully supported in Internet Explorer 5 though most are available in Internet Explorer 4 SAY TO Move to Tab 1 10 Move to the selected Lotus Notes tab Next Message Open the next message in the list Previous Messa...

Page 209: ...Dragon or About Dragon Follow the link that appears in an image when the mouse moves over it in this example About Dragon Choose 2 Select an alternative from the numbered list and enter it in your document You can say any number that appears in the list Next Match or Next Select the next matching link or object on the page Previous Match or Previous Select the previous matching link or object on t...

Page 210: ...rolling toward the end of the page Start Scrolling Up Start automatic scrolling toward the beginning of the page Stop Scrolling Stop automatic scrolling Speed Up Increase scrolling speed Say it again to speed up more Slow Down Decrease scrolling speed Say it again to slow down more Next Frame Go to the next frame in a multiframe page Previous Frame Go to the previous frame in a multiframe page SAY...

Page 211: ...er and clicking the mouse For lists of commands you can use to move the mouse pointer and click the mouse see Moving the mouse pointer and clicking the mouse on page 115 Click Radio Button Radio Button Enumerate all option radio buttons on the page and go to the first one Click List Box or List Box Enumerate all the boxes with a list of choices drop down lists on the page and go to the first one S...

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Page 213: ...Caps Off 97 All Caps On 97 All Caps That 97 America OnLine 119 apostrophe s 70 application specific commands creating 140 142 application specific commands storing 142 Audio Setup Wizard 12 B backing up a user 135 BACKSPACE key 102 backup dictionary 32 Bold That 100 188 bold adding or removing 188 Build Vocabulary 44 creating a word list 47 opening users and vocabularies 48 building vocabularies 4...

Page 214: ...mistakes 15 17 168 by adding a word 33 by mouse and keyboard 18 commands for 176 in longer phrases 93 Correction dialog box 15 17 34 commands for 177 deleting text in 21 editing in 21 moving around in 21 selecting text in 21 spelling a correction 20 spelling in 17 177 Create User screen 156 Ctrl key for recognizing commands 70 currency 81 custom words See Vocabulary Editor Cut That 94 95 186 D dat...

Page 215: ...108 168 Eudora 119 Excel 103 Explorer Windows 104 exporting vocabularies 57 extra words appearing 12 Extras toolbar 3 29 F Favorites in Web pages 123 folders opening 105 197 fonts changing 98 foreign words 75 Format That 99 Format That Centered 100 Format That Left Aligned 100 Format That Number 77 Format That Right Aligned 100 Format That Spelled Out 77 formatting text 188 applying bold 100 apply...

Page 216: ...ing to a favorite Web page 123 scrolling in a Web page 129 Italicize That 100 188 italics adding or removing 100 188 K keyboard shortcuts for recognizing commands 70 stopping playback 25 26 29 108 168 keyboard pressing keys 111 113 114 L language data 10 32 44 55 Left Align That 100 lines adding 173 deleting 102 moving to beginning end of 88 moving up down 89 selecting 94 Lotus Notes 119 172 202 l...

Page 217: ... 77 currency 76 81 dates 79 decimal separator 77 fractions 83 Roman numerals 84 telephone numbers 80 times of day 76 79 numbers mode 78 Numbers Mode Off 78 Numbers Mode On 78 O opening and closing menus 198 opening documents 197 opening e mail 120 opening folders 197 options selecting 108 P Page Down 88 Page Up 88 Page Up Down 88 pages See moving around a document paragraphs adding 173 deleting 10...

Page 218: ...129 searching while selecting 91 Select text 90 Select text Through text 93 Select text To text 93 Select Again 91 Select All 93 Select Document 93 Select and Say 17 22 supported programs 172 selecting text again 91 characters 94 commands for 174 a document 93 limits on 92 lines 94 paragraphs 94 punctuation 91 specific words 92 94 Set Font 98 99 Set Size 98 Skip Backward 25 Skip Forward 25 Sony IC...

Page 219: ...eface changing 98 U Underline That 100 188 underlining adding or removing 188 Undo That 182 undoing unwanted changes 182 unselecting text 92 URLs dictating 124 users backing up 135 creating new 132 155 deleting 134 opening 133 renaming 133 restoring from a backup copy 136 speech files 131 135 Users menu 131 V vocabularies active words 32 backup words 32 building 44 creating new 55 deleting 57 dele...

Page 220: ...n 5 2 windows closing 110 199 resizing 110 199 switching between 106 Windows Explorer 104 Windows NT 103 WordPad 172 WordPerfect 46 87 98 171 172 words deleting 94 101 102 moving to next previous 90 placing insertion point before after 88 selecting 92 94 WorldWide Web See Internet Explorer written forms 39 42 Y years 79 Z Zip codes 85 ...

Page 221: ... www dragonsystems com DRAGON SYSTEMS UK A Lernout Hauspie Company Seagate House Globe Park Marlow Buckinghamshire SL7 1LW United Kingdom Tel 44 0 1628 894150 Fax 44 0 1628 894151 E mail info dragon co uk WORLDWIDE HEADQUARTERS Lernout Hauspie Speech Products N V Flanders Languages Valley 50 8900 Ieper Belgium Tel 32 57 228 888 Fax 32 57 208 48 Web www LHSL com ...

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