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Danish Interpretation Systems DCS 6000, User Manual

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Danish Interpretation Systems 

 

Advanced Speech Time Control User Manual 

 

 

6 

CAA 

The first steps of setting up the advanced speech time control are done in the CAA. Overall, there are five 
steps to consider. Depending on the actual system setup, some steps may be left out. 

The first step is to configure the required speech time configurations according to what is needed during the 
meeting. Four basic speech time configurations are available for creating as many speech time configurations 
as required: 

•

 

Delegates (All) 

•

 

Delegates (User Type) 

•

 

Manual 

•

 

Group 

The second step is to assign an initial speech time configuration to a conference in case the speech time 
configuration is used in combination with a conference. 

The third step is to assign individual speech time configurations to the individual agenda subjects in case the 
speech time configuration is used in combination with a conference and an agenda. 

The fourth step is to adjust the delegate list columns to display the delegate and group speech time fields on 
the delegate lists in the CUA if required. 

And finally, the fifth step is to adjust the CDA to display the delegate and group speech time fields on the 
delegate lists on the CDA if required. 

Please consult the following sections for the details on these five steps.

 

Summary of Contents for DCS 6000

Page 1: ...DCS 6000 User Manual Danish Interpretation Systems DIS Digital Conference System SW 6125 Advanced Speech Time Control Version 5 3 Advanced Speech Time Control User Manual ...

Page 2: ... configuration 17 Manual 18 Create a new speech time configuration 19 Modify an existing speech time configuration 21 Remove an existing speech time configuration 22 Group 23 Create a new speech time configuration 24 Modify an existing speech time configuration 30 Remove an existing speech time configuration 33 Options 34 Conference 35 Agenda 36 Delegate List Configuration 37 CDA Configuration 38 ...

Page 3: ...rent speech times to the different groups Every time a delegate in the group speaks the speech time is deducted from the group speech time If two delegates of the same group speak at the same time the group speech time is reduced by the amount of speech time corresponding to the total speech time of the two delegates The Group speech time configuration can be combined with individual timers as wel...

Page 4: ... time functionality available without a license To obtain the full functionality a software license including the Advanced Speech Time Control module must be used The basic speech time functionality includes Delegates All speech time configurations The full speech time functionality includes Delegates All speech time configurations Delegates User Type speech time configurations Manual speech time ...

Page 5: ...tive speech time in the CUA Conference or Microphones menu Step 6 Change the active speech time in the Open Set Time window in the CUA Microphones menu Step 7 Load a new speech time configuration in the CUA Conference or Microphones menu for meetings with a conference Step 2 Assign a speech time configuration to a conference in the CAA Conference menu Step 3 Assign a speech time configuration to t...

Page 6: ...al Group The second step is to assign an initial speech time configuration to a conference in case the speech time configuration is used in combination with a conference The third step is to assign individual speech time configurations to the individual agenda subjects in case the speech time configuration is used in combination with a conference and an agenda The fourth step is to adjust the dele...

Page 7: ...for assigning the same speech time to all delegates Delegates All 30 sec Delegates User Type Manual List of speech time configurations Name Field for entering the name of the speech time configuration Options Please refer to the section Options Delegates All Radio button for selecting the Delegates All speech time configuration xx xx xx Field for entering the speech time The speech time can be set...

Page 8: ...d button Assign a name to the speech time configuration in the name field select the Delegates All speech time configuration and assign a speech time in the speech time field Update to activate the changes Select the Options button and change the speech time options as required Please refer to the section Options for more information on the speech time options Update to activate the changes ...

Page 9: ...ing the specific configuration in the configuration list Change the speech time in the speech time field and change the name of the speech time configuration accordingly Update to activate the changes Select the Options button and change the speech time options as required Please refer to the section Options for more information on the speech time options Update to activate the changes ...

Page 10: ...e Control User Manual 10 Remove an existing speech time configuration Remove an existing speech time configuration by selecting the specific configuration in the configuration list Select the Delete button and confirm the deletion of the configuration ...

Page 11: ...r assigning individual speech time to the different user types Delegates All 30 sec Delegates User Type Manual List of speech time configurations Name Field for entering the name of the speech time configuration Options Please refer to the section Options Delegates All User Type Radio button for selecting the Delegates User Type speech time configuration ...

Page 12: ... a new speech time configuration Create a new speech time configuration by adding a new configuration with the Add button Assign a name to the speech time configuration in the name field and select the Delegates All User Type speech time configuration Update to activate the changes ...

Page 13: ...l not have a speech time limit xx xx xx Field for entering the speech time The speech time can be set between 00 00 00 09 59 59 No Speech Time Limit Check box for enabling disabling the use of speech time for the selected user type Mainly used for the other speech time configurations to disable speech time for the selected user type Show own Speech Time Check box for enabling disabling the display...

Page 14: ...e possible to disable the speech time for certain user types If the Speech Time and No Speech Time options are both enabled the speech time will be disabled for the selected user type Disable the Show Own Speech Time and Show Everyones Speech Time options if the user type shall have no display of speech time in the CUA Update to activate the changes Return to the speech time configuration in the C...

Page 15: ...er type Speech Time Check box for enabling disabling the use of speech time for the selected user type during an active Delegates User Type speech time configuration Users without this option enabled will not have a speech time limit xx xx xx Field for entering the speech time The speech time can be set between 00 00 00 09 59 59 No Speech Time Limit Check box for enabling disabling the use of spee...

Page 16: ...er type shall have no speech time limit The No Speech Time option is mainly used for the other speech time configurations where it shall be possible to disable the speech time for certain user types If the Speech Time and No Speech Time options are both enabled the speech time will be disabled for the selected user type Disable the Show Own Speech Time and Show Everyones Speech Time options if the...

Page 17: ...e Control User Manual 17 Remove an existing speech time configuration Remove an existing speech time configuration by selecting the specific configuration in the configuration list Select the Delete button and confirm the deletion of the configuration ...

Page 18: ...ually enabling and disabling manual timers in the CUA Delegates All 30 sec Delegates User Type Manual List of speech time configurations Name Field for entering the name of the speech time configuration Options Please refer to the section Options Manual Radio button for selecting the Manual speech time configuration Label 1 9 Fields for entering the labels of the 9 manual timers Time 1 9 Fields fo...

Page 19: ...9 Create a new speech time configuration Create a new speech time configuration by adding a new configuration with the Add button Assign a name to the speech time configuration in the name field and select the Manual speech time configuration Update to activate the changes ...

Page 20: ...hange the labels and speech times for the 9 manual timers Update to activate the changes Select the Options button and change the speech time options as required Please refer to the section Options for more information on the speech time options Update to activate the changes ...

Page 21: ... configuration by selecting the specific configuration in the configuration list Change the labels and speech times for the 9 manual timers Update to activate the changes Select the Options button and change the speech time options as required Please refer to the section Options for more information on the speech time options Update to activate the changes ...

Page 22: ...e Control User Manual 22 Remove an existing speech time configuration Remove an existing speech time configuration by selecting the specific configuration in the configuration list Select the Delete button and confirm the deletion of the configuration ...

Page 23: ...or the available groups Time Field for displaying entering the speech time for the available groups Apply Time to all Groups Button for applying a speech time for all the groups xx xx xx Fields for entering the speech time for all the groups The speech time can be set between 00 00 00 09 59 59 Use Additional Timers Check box for applying the use of additional timers to the Group speech time config...

Page 24: ...24 Create a new speech time configuration Create a new speech time configuration by adding a new configuration with the Add button Assign a name to the speech time configuration in the name field and select the Group speech time configuration Update to activate the changes ...

Page 25: ... Time Control User Manual 25 Open the delegate information in the CAA Tables Delegates and add the delegates that form the groups Update to activate the changes Select the Add Group button Create the required groups Update to activate the changes ...

Page 26: ...group to each of the delegates using the drop down list Return to the speech time configuration in the CAA Setup Configurations Speech Time Configuration and select the Group speech time configuration in the configuration list All the groups are now listed in the Group Settings window ...

Page 27: ...anual 27 Enable Speech Time Enabled for the groups that use speech time Update to activate the changes Change the speech time in the speech time field and select Apply Time to all Groups to assign the same speech time to all the groups Update to activate the changes ...

Page 28: ... for all the groups Update to activate the changes Enable Use Additional Timers to combine group speech time with delegate speech time if required Select Delegates All in order to enable the Delegate All speech time configuration on top of the Group speech time Change the speech time in the speech time field Update to activate the changes ...

Page 29: ...er to the section Delegates User Type for more information on how to configure the speech time configuration for user types Update to activate the changes Select the Options button and change the speech time options as required Please notice that the group speech time is never influenced by the Accumulating option as group speech times are always accumulating Please refer to the section Options fo...

Page 30: ...ime configuration Modify an existing Group speech time configuration by selecting the specific configuration in the configuration list Change the speech time in the speech time field and select Apply Time to all Groups to assign the same new speech time to all the groups Update to activate the changes ...

Page 31: ... for all the groups Update to activate the changes Enable Use Additional Timers to combine group speech time with delegate speech time if required Select Delegates All in order to enable the Delegate All speech time configuration on top of the Group speech time Change the speech time in the speech time field Update to activate the changes ...

Page 32: ...onfiguration on top of the Group speech time if required Please refer to the section Delegates User Type for more information on how to configure the speech time configuration for user types Update to activate the changes Select the Options button and change the speech time options as required Please refer to the section Options for more information on the speech time options Update to activate th...

Page 33: ...e Control User Manual 33 Remove an existing speech time configuration Remove an existing speech time configuration by selecting the specific configuration in the configuration list Select the Delete button and confirm the deletion of the configuration ...

Page 34: ...eaching zero 2 1 0 1 2 The option only applies in combination with the Counting down option Alarm at Time Out Check box for enabling an alarm in the CUA CDA when the speech time times out Alarm Before Check box for enabling an alarm in the CUA CDA at a set time before the speech time times out xx xx xx Field for entering the speech time alarm The speech time alarm can be set between 00 00 59 59 If...

Page 35: ...Conference Open the CAA Conference and create a conference Assign an initial speech time configuration to the conference in the Speech Time Configuration drop down list This is the default speech time configuration once the conference is started Update to activate the changes ...

Page 36: ...ject is set during the conference the associated speech time configuration is loaded If there is no speech time configuration assigned to an agenda subject the initial speech time configuration assigned to the conference is being used when the subject is set Update to activate the changes If required enable the Reset Group Speech Time Counters and the Reset Delegate Speech Time Counters to reset t...

Page 37: ...Delegate List Configuration Open the CAA Setup Configurations Delegate List Configuration and adjust the width for the Group Speech Time and Delegate Speech Time columns to display the group delegate speech time on the delegate lists in the CUA Update to activate the changes ...

Page 38: ...DA Configuration Open the CAA Setup Configurations CDA Configuration and select the Options button in the Microphone Display window Enable Show Speech Time and Show Group to display the group delegate speech time on the delegate lists in the CDA Update to activate the changes ...

Page 39: ...onfiguration either with or without an active conference The second step is to configure an active speech time configuration The configuration options depend on the active configuration Delegates All Delegates User Type Manual Group Please consult the following sections for the details on these two steps Load a speech time configuration The speech time configurations can be used both with and with...

Page 40: ...tions are not available when there is no active conference Observe how the speech time configuration field changes to the selected speech time configuration Select the Load Timers button to change the speech time configuration Please notice that the speech timers are not reset when a configuration is reloaded Select the Reset Timers button to reset the speech time ...

Page 41: ...Danish Interpretation Systems Advanced Speech Time Control User Manual 41 Select the Pause Time button to pause the speech time Select the Time Paused button to resume the speech time ...

Page 42: ...r Manual 42 Active conference Open the CUA Conference and start the conference The default speech time configuration specified in the CAA Conference is automatically loaded as the active speech time configuration Open the CUA Agenda and set a subject on the agenda ...

Page 43: ...eech time configuration Select the required speech time configuration and select Apply Group speech time configurations are not available when a conference with No Login is active Observe how the speech time configuration field changes to the selected speech time configuration Select the Load Timers button to change the speech time configuration Please notice that the speech timers are not reset w...

Page 44: ...Danish Interpretation Systems Advanced Speech Time Control User Manual 44 Select the Pause Time button to pause the speech time Select the Time Paused button to resume the speech time ...

Page 45: ...tive speech time configuration the Open Set Tim button is disabled Select the Open Set Tim button to open the Set Speech Time window instead of the Last 5 Speakers Please notice that any changes made to an active speech time configuration are not stored in the database If an agenda subject is re opened any previous changes made to that configuration are not saved Permanent changes to the speech ti...

Page 46: ...onfigured to open up per default in the CUA Microphones menu Open the CAA Setup User Type and check the Set Timers default option for the relevant user type s The Set Speech Time window has different options available for the four basic speech time configurations Delegates All Delegates User Type Manual Group ...

Page 47: ...anging the speech time of a selected delegate Selected Delegate Radio button for changing the speech time for a selected delegate xxx yyy Field for displaying the name of the selected delegate The field is blank if there is no delegate selected on the Speakers list Limit Radio button for selecting the speech time limit xx xx Field for displaying the speech time limit Reached xx xx Field for displa...

Page 48: ... time increment value Increase Button for increasing the selected speech time limit speech time increment value Select the Selected Delegate option and select a delegate on the Speakers list Select the Increment option and adjust the speech time increment value as required using the Decrease Increase buttons Select the Limit option and decrease increase the speech time with the speech time increme...

Page 49: ...ange Radio button for selecting the speech time limit xx xx Field for displaying the speech time limit Increment Radio button for selecting the speech time increment value xx xx Field for displaying the speech time increment value The value can be set between 00 00 59 59 Decrease Button for decreasing the selected speech time limit speech time increment value Increase Button for increasing the sel...

Page 50: ...he All Delegates option Select the Increment option and adjust the speech time increment value as required using the Decrease Increase buttons Select the Limit change option and decrease increase the speech time with the speech time increment value using the Decrease Increase buttons ...

Page 51: ...mit change Radio button for selecting the speech time limit Increment Radio button for selecting the speech time increment value xx xx Field for displaying the speech time increment value The value can be set between 00 00 59 59 Decrease Button for decreasing the selected speech time limit speech time increment value Increase Button for increasing the selected speech time limit speech time increme...

Page 52: ...nual 52 Select the Increment option and adjust the speech time increment value as required using the Decrease Increase buttons Select the Limit change option and decrease increase the speech time with the speech time increment value using the Decrease Increase buttons ...

Page 53: ... speakers and requests Limit change Radio button for selecting the speech time limit Increment Radio button for selecting the speech time increment value xx xx Field for displaying the speech time increment value The value can be set between 00 00 59 59 Decrease Button for decreasing the selected speech time limit speech time increment value Increase Button for increasing the selected speech time ...

Page 54: ...nual 54 Select the Increment option and adjust the speech time increment value as required using the Decrease Increase buttons Select the Limit change option and decrease increase the speech time with the speech time increment value using the Decrease Increase buttons ...

Page 55: ...te Radio button for changing the speech time for a selected delegate xxx yyy Field for displaying the name of the selected delegate The field is blank if there is no delegate selected on the Speakers list Limit Radio button for selecting the speech time limit xx xx Field for displaying the speech time limit Reached xx xx Field for displaying the current remaining elapsed speech time Increment Radi...

Page 56: ...e Increase Button for increasing the selected speech time limit speech time increment value Select a delegate on the Speakers list Select the Increment option and adjust the speech time increment value as required using the Decrease Increase buttons Select the Limit option and decrease increase the speech time with the speech time increment value using the Decrease Increase buttons ...

Page 57: ...ables nine options for modifying the speech time 9 manual timers 9 manual timers The Manual option is used for manually enabling disabling one of any nine different timers for all speakers xx xx Field for displaying the current remaining elapsed speech time x sec min Nine buttons for selecting one out of 9 manual timers ...

Page 58: ...n when the manual timer is enabled the remaining elapsed speech time is displayed in the speech time display field in the Set Speech Time window If a microphone is subsequently turned on the manual timer continues counting unaffected by the microphone activity Select the same timer again to disable it or select another timer to enable another timer for all the speakers ...

Page 59: ...elected group Selected Group Radio button for changing the speech time for a selected group xxx yyy Field for displaying the name of the selected group The field is blank if there is no delegate assigned a group selected on the Speakers list or the selected delegate is not assigned a group Limit Radio button for selecting the speech time limit xx xx Field for displaying the speech time limit Reach...

Page 60: ...ch time limit speech time increment value Increase Button for increasing the selected speech time limit speech time increment value Select a delegate on the Speakers list Select the Increment option and adjust the speech time increment value as required using the Decrease Increase buttons Select the Limit option and decrease increase the speech time with the speech time increment value using the D...

Page 61: ...ll two speech timers will be available the group speech timer and the speech timer for all the delegates Select a delegate on the Speakers list Select the Increment option and adjust the speech time increment value as required using the Decrease Increase buttons Select the Limit option and decrease increase the speech time with the speech time increment value using the Decrease Increase buttons ...

Page 62: ...ser Type two speech timers will be available the group speech timer and the speech timer for all the user types Select a delegate on the Speakers list Select the Increment option and adjust the speech time increment value as required using the Decrease Increase buttons Select the Limit option and decrease increase the speech time with the speech time increment value using the Decrease Increase but...

Page 63: ...s may be left out The first step is to configure the speaker and request list to include the required delegate and or group speech timers The second step is to configure the group speech time overview to display group speech time timers Please consult the following sections for the details on these two steps Configure the speaker and request list The display of the delegate and or group speech tim...

Page 64: ...he section CDA Configuration for more information on configuring the CDA Adjust the width of the delegate and or group speech time columns in the CAA Setup Configurations Delegate List Configuration If the column widths are set to zero the delegate group speech time will not be shown on the CDA Please refer to the section Delegate List Configuration for more information on configuring the delegate...

Page 65: ...time configuration is based on user types If the No Speech Time option is enabled the speech time of the selected user type is not shown Please refer to the section Delegates User Type for more information on configuring the user type Configure the group speech time overview The display of the total and remaining group speech times is configured in the CAA CDA Configuration ...

Page 66: ...nced Speech Time Control User Manual 66 Enable the Show Group option in the CAA Setup Configurations CDA Configuration Microphone display Options Please refer to the section CDA Configuration for more information on configuring the CDA ...

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